2017.03.07 Council Meeting Packet
Posted: March 3, 2017
City Council Meeting Schedule
March 7, 2017
Time Type of meeting Location
6:30 p.m. EDA Regular Meeting Council Chambers
7 p.m. City Council meeting Council Chambers
Following the
City Council
meeting
Council work session to discuss:
• Continue Opportunity Areas discussion
• Constituent issues update
• New business
• Announcements
Conference Room A
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
AGENDA
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
REGULAR MEETING
TUESDAY, MARCH 7, 2017
6:30 P.M.
CRYSTAL CITY HALL
COUNCIL CHAMBERS
1. Call to order
2. Roll call
3. Approval of minutes from the January 3, 2017 regular meeting
4. Consider a resolution authorizing acquisition of surplus Hennepin County property
adjacent to Bottineau Blvd and 49th Avenue North
5. Consider a resolution authorizing acquisition of 5924 Elmhurst Avenue North (6:45 PM)
6. Other business
7. Adjournment
Minutes of the
Crystal Economic Development Authority
Annual Meeting
January 3, 2017
Vice President Parsons called the annual organizational meeting of the Crystal Economic
Development Authority to order at 8:15 p.m.
Upon call of the roll, the following members were present: Jim Adams, John Budziszewski,
Elizabeth Dahl, Julie Deshler, Jeff Kolb, Nancy LaRoche and Olga Parsons.
The following staff members were present: Anne Norris, Executive Director; John Sutter,
Deputy Executive Director; and Troy Gilchrist, city Attorney.
City Clerk Chrissy Serres administered the oath of office to four newly elected or re-elected
commissioners: Julie Deshler, Nancy LaRoche, John Budziszewski and Jim Adams.
The EDA considered officers for 2017.
Motion by Commissioner Deshler (Budziszewski) to approve the Mayor’s recommended slate of
officers for 2017: President Jeff Kolb, Vice President Elizabeth Dahl, Secretary Olga Parsons
and Treasurer Nancy LaRoche.
Motion carried.
The EDA consideration the meeting calendar for 2017. There was discussion about regular
meetings versus special meetings. Staff and the City Attorney will prepare amended bylaws
including changes pertaining to this matter for EDA consideration in 2017.
Motion by Commissioner Budziszewski (LaRoche) to approve the 2017 meeting calendar as
presented.
Motion carried.
Motion by Commissioner Adams (Dahl) to approve the minutes of the December 20, 2016,
Special Meeting.
Motion carried.
The EDA discussed a working group for opportunity areas as described in the meeting packet.
President Kolb asked Commissioners Deshler and LaRoche to join him on the working group
which will meet with staff and present the results of their discussion at a subsequent work
session.
Motion by Commissioner Budziszewski (Deshler) to adjourn the annual meeting.
Motion carried.
The meeting adjourned at 8:29 p.m.
- 2 -
_______________________________
Jeff Kolb, President
ATTEST:
______________________________
Elizabeth Dahl, Vice President
PAGE 1 OF 3
_____________________________________________________________________
FROM: Dan Olson, City Planner
DATE: March 2, 2017
TO: Anne Norris, Executive Director (for March 7 EDA meeting)
SUBJECT: Consider a resolution authorizing acquisition of surplus Hennepin County
property adjacent to Bottineau Blvd and 49th Ave North
_____________________________________________________________________
A. BACKGROUND
Hennepin County owns four vacant residential properties in Crystal that they have
offered to sell to the EDA for the development of new single-family homes.
The following are attached:
A. Property locations
B. Estimated budget
C. Proposed resolution
B. STAFF COMMENTS
The homes previously located on these lots were moved in the 1970s for the
construction of a State Highway 52 (now County Road 81) interchange that was never
built. If the EDA chooses not to purchase these lots the County will sell them at a
public auction. The following is information about each parcel:
4837 Lakeland Avenue North
o Parcel size: Currently 21,141 SF in size, but the County will retain
approximately 7,600 SF for a street easement (see attachment A). The
parcel size sold to the EDA will be approximately 13,756 SF.
o Parcel purchase price: $29,700
o Utilities: There are water and sewer connections in 49th Avenue North.
The condition of the sewer connection is unknown so the budget includes
installation of a new service connection.
o Site preparation: The property will need to be surveyed and have some of
the vegetation removed to show where a home could be built. The home
that was located here was moved from the property in 1974.
EDA STAFF REPORT
Acquisition of Four Hennepin County Properties
PAGE 2 OF 3
o Proposed sale price: $60,000
o Interested buyer: No
5209 - 49th Avenue North
o Parcel size: 11,676 SF
o Parcel purchase price: $38,700
o Utilities: There is a water connection in Lakeland Avenue North and water
and sewer connections in 49th Avenue North
o Site preparation: Site preparation is not needed. The foundation of the
previous home was removed in 2015 and the property surveyed and
platted in 2016.
o Proposed sale price: $55,000
o Interested buyer: Yes
5201 – 49th Avenue North
o Parcel size: 8,400 SF
o Parcel purchase: $38,700
o Utilities: There are water and sewer connections in 49th Avenue North
o Site preparation: Site preparation is not needed. The foundation of the
previous home was removed in 2015 and the property surveyed and
platted in 2016.
o Proposed sale price: $55,000
o Interested buyer: No
5140 Lakeside Avenue North
o Parcel size: 11,056 SF
o Parcel purchase price: $38,700
o Utilities: There are water and sewer connections in Lakeside Avenue
North
o Site preparation: Some of the vegetation should be removed to show
where a home could be built. The foundation of the previous home was
removed in 2015 and the property surveyed and platted in 2016.
o Proposed sale price: $55,000
o Interested buyer: No
The County’s asking price for the four lots is $145,800. The attached estimated budget
includes these parcel prices, other expenses of $17,930 and proceeds of $225,000,
resulting in an estimated net revenue of $61,270. Given the current strength of the
housing market staff anticipates two of the properties being sold or optioned by the end
of 2017. Therefore the EDA would have enough revenue from these lot sales to fund
this acquisition:
2017 Budget Actual @ 3/7 Est. YE 2017
Property Sales $100,000 $50,000* $105,000**
Property Acquisitions $110,000 $0 $145,800***
PAGE 3 OF 3
* Includes the sale of 5924 Elmhurst Avenue North on March 7, 2017
** Includes the sale of 4724 Lakeland Avenue North on April 4, 2017
*** Includes possible acquisition of four Hennepin County properties
The following are reasons for the EDA to purchase the four Hennepin County
properties:
1. The County will auction the lots to the highest bidder, but the motivations of the
bidders are unknown and there is no guarantee that a new home would be built. By
contrast the EDA sells properties to builders with definitive house plans and requires
the builder to construct the home within one year.
2. Since the EDA has development standards (for example, the home must have a
two-car garage, three bedrooms and two bathrooms), the EDA has the ability to
ensure that the homes will be compatible with community expectations.
3. The EDA has experience with purchasing remaining parcels from road projects and
getting the lots sold for new home construction . For example in 2012 the EDA
purchased land from Hennepin County after the reconstruction of Bottineau
Boulevard and sold two lots. In 2013 the EDA purchased land from the Minnesota
Department of Transportation (MnDOT) left over from the reconstruction of Highway
100 and sold three lots.
4. Based on the estimated budget (attachment B) for this property purchase, EDA
revenues will exceed expenditures with these lots. Surplus funds will be available
for other EDA activities.
C. REQUESTED ACTION
If the EDA desires to acquire the properties, then it should adopt the attached resolution
approving the purchase of the subject properties and authorizing the execution of
documents necessary to complete the purchase.
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ESTIMATED EXPENDITURES
$145,800 acquisition
$10,000 Site prep, including new sanitary sewer connection at 4837 Lakeland.
$1,000 survey for 4837 Lakeland
$2,500 legal, title & closing costs to acquire property.
$2,800 legal, title & closing costs to sell lots for new homes.
$1,630 contingency for unforeseen (10% of the above items except acquisition)
-------------------
$163,730 TOTAL ESTIMATED EXPENDITURES
ESTIMATED REVENUE
$225,000 proceeds from sale of lots for new homes 44,888 sq. ft.$5.01 p.s.f.
-------------------
$225,000 TOTAL ESTIMATED REVENUE
$61,270 ESTIMATED NET REVENUE (EXPENDITURE)
REDEVELOPMENT OF
FOUR HENNEPIN COUNTY PROPERTIES
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
HENNEPIN COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2017-02
A RESOLUTION AUTHORIZING THE ACQUISITION OF
FOUR PROPERTIES FROM HENNEPIN COUNTY
WHEREAS, the Economic Development Authority of the City of Crystal (the “EDA”) desires to
acquire real property located at 4837 Lakeland Avenue North, 5201 and 5209 – 49th Avenues
North, and 5140 Lakeside Avenue North (the “Properties”); and
WHEREAS, the EDA finds that the proposed acquisition has no relationship to the
Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED that EDA staff and consultants are authorized and
directed to negotiate the terms of purchase of the Properties with the seller of such Properties,
subject to final approval by the EDA of a purchase agreement memorializing such terms of
conveyance.
Adopted this 7th day of March, 2017.
____________________________________
Jeff Kolb, President
____________________________________
John Sutter, Deputy Executive Director
Page 1 of 1
___________________________________________________________________________
FROM: Dan Olson, City Planner
___________________________________________________________________________
DATE: March 2, 2017
TO: Anne Norris, Executive Director (for March 7 EDA meeting)
SUBJECT: PUBLIC HEARING: Consider a resolution authorizing the sale of lot at 5924
Elmhurst Avenue North to Tollberg Homes for construction of a new house
Tollberg Homes, a Minnesota Residential Building Contractor with no enforcement a ctions,
has submitted a proposal to purchase the lot at 5924 Elmhurst Avenue North for $50,000.
The EDA tentatively accepted the builder’s proposal on December 6, 2016, and authorized an
Option Agreement with Tollberg. On January 30, 2017, Tollberg notified staff that they would
like to exercise their option to purchase the property. The site plan and house plans have not
changed since the December 6th meeting.
Attached are an aerial photo, builder’s proposal form, and preliminary site and house plan f or
a split entry home with an attached three car garage. The house would have approximately
1,200 finished square feet on the main level with an open living -dining-kitchen area, three
bedrooms and two bathrooms. It would also have unfinished square footage on the lower
level, with an option to have it finished with additional bedrooms, a bathroom, and family room.
Similar homes have been built by Tollberg on four EDA lots, including most recently at 3 122
Douglas Drive North, which has a pending sale.
For 5924 Elmhurst, if on March 7 the EDA adopts the attached resolution, then the lot sale
would close in March. Construction would begin after closing with completion anticipated by
late 2017. The house is listed for sale at $254,900.
REQUESTED EDA ACTION: After holding the public hearing and receiving any testimony,
consider adopting the attached resolution authorizing the property sale of 5924 Elmhurst
Avenue North to Tollberg Homes.
EDA STAFF REPORT
PUBLIC HEARING
5924 Elmhurst Avenue North – Sale of Lot to Tollberg Homes
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
HENNEPIN COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2017-01
A RESOLUTION AUTHORIZING THE SALE OF
5924 ELMHURST AVENUE NORTH
FOR NEW HOUSE CONSTRUCTION
WHEREAS, the Economic Development Authority of the City of Crystal (“the EDA”) is the
owner of 5924 Elmhurst Avenue North, legally described as follows:
Lot 4, Block 1, Kensey Manor Second Addition , Hennepin County, Minnesota
(“the Property”); and
WHEREAS, the EDA has solicited proposals from builders who desire to purchase the
Property from the EDA and construct thereon a new single family house; and
WHEREAS, the EDA has reviewed and accepted the proposal from Tollberg Homes.
NOW, THEREFORE, BE IT RESOLVED that the EDA authorizes the sale of the Prop erty to
Tollberg Homes.
BE IT FURTHER RESOLVED that the sale shall be completed in accordance with the terms of
the Purchase and Redevelopment Agreement in substantially the form on file in City Hall, and
that the President and Executive Director are hereby authorized to sign said Agreement and
other documents required to complete the sale of the Property to Tollberg Homes.
Adopted this 7th day of March, 2017.
____________________________________
Jeff Kolb, President
____________________________________
John Sutter, Deputy Executive Director
City Council Meeting Agenda
March 7, 2017
7 p.m.
Council Chambers
The assistant city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.*
3. Consent Agenda
The Council will consider the following items, which are routine and non-controversial
in nature, in a single motion:
3.1 Approval of the minutes from the following meetings:
a. The regular City Council meeting on Feb. 21, 2017.
b. The regular City Council work sessions on Feb. 21, 2017.
3.2 Approval of the list of license applications submitted by the city clerk to the City
Council, a list that is on file in the office of the city clerk.
3.3 Approval of a resolution accepting the following donations:
a. $500 from American Legion Post 172 for Crystal Airport Open House.
b. $1,425 from Valleyfair for Crystal Police Explorer Post 952.
3.4 Approval of the reappointments of Denny Walsh to the Business Advisory Committee
and Justin Youngbluth to the Community Advisory Committee for the Blue Line
Extension project.
3.5 Approval of four solicitor licenses for Michael Baker, John Cooley, Cassidy Groe and
Aaron Welter of Custom Remodelers, Inc. to go door-to-door in Crystal through Dec.
31, 2017, offering free estimates and scheduling appointments for home
improvement projects.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Crystal City Council Meeting Agenda
March 7, 2017
Page 2 of 4
4. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires
to set aside time during each meeting for Open Forum. To provide ample opportunity
for all, speaking time is limited to three minutes and topic discussion is limited to ten
minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic.
By rule, no action may be taken on any item brought before the Council during Open Forum.
The Council may place items discussed during Open Forum onto subsequent council meeting
agendas.)
5. Regular Agenda
5.1 The Council will consider approval of disbursements over $25,000 submitted by
the finance department to the city council, a list that is on file in the office of the
finance department.
Recommend approval of disbursements over $25,000.
5.2 The Council will consider approval of the West Metro SWAT Tactical Medical Support
Agreement with North Memorial.
The City of Crystal and other surrounding cities are part of the West Metro SWAT
Team, which requires a paramedic for training and injury purposes. The SWAT
Team is currently in need of such medical support services. North Memorial is
qualified and interested in providing these services to the SWAT Team. Recommend
approval of the Medical Tactical Support Agreement between West Metro SWAT
Team and North Memorial.
5.3 The Council will consider a resolution supporting three city efforts to reduce flooding
at Winnetka/Medicine Lake Road and DeCola Ponds.
As discussed at the February 21 work session, recommend approval of the
resolution supporting the cooperative project for DeCola Ponds and Medicine Lake
Road area flood mitigation measures.
5.4 The Council will consider a resolution approving the replacement of the pool building
roof.
The 2017 PIR includes funds for replacing the roof at the municipal pool building.
The city received two bids for the project. Recommend approval of the resolution
authorizing the replacement of the pool building roof to the low bidder, Berwald
Roofing Inc.
Crystal City Council Meeting Agenda
March 7, 2017
Page 3 of 4
5.5 The Council will consider a resolution approving the plans and specifications for the
2017 Alley Reconstruction Project.
This year’s alley reconstruction project includes four alleys, two of which are in the
Welcome Park Neighborhood, one in the Forest South Neighborhood and one in the
Valley Place Park Neighborhood. In order to keep the project on schedule,
recommend approval of the resolution approving the plans and specifications for
this year’s alley reconstruction project.
5.6 The Council will consider a resolution to order the advertisement for bids for the 2017
Alley Reconstruction Project.
In order to keep the project on schedule, recommend approval of the resolution
ordering the advertisement for bids for this year’s alley reconstruction project.
5.7 The Council will consider a resolution to authorize the contract with Safe Step LLC to
remove sidewalk trip edges.
The 2017 Street Maintenance budget includes funds for sidewalk maintenance. The
city received one bid for a sidewalk grinding project to remove trip hazards.
Recommend approval of the resolution approving the contract with Safe Step, LLC.
5.8 The Council will consider second reading and adoption of an ordinance amending
Chapter 3 of the City Code.
As discussed at the February 7 work session, proposed amendments to Chapter 3
address a process for reasonable accommodations when requested based on
disability, and several minor corrections related to commissions, task forces and
their membership. The Council approved the first reading of the ordinance at its
February 21 meeting. Recommend approval of the second reading of the ordinance
making these changes to Chapter 3 of the City Code.
6. Announcements
a. The Council will hold a work session on March 9 at 6:30 p.m. in Conference Room A at
City Hall.
b. The Light of Crystal’s 4th Annual Bowling Tourney and Concert is Saturday, March 11, at
6:30 p.m. at Doyle’s Bowl.
c. An open house for the Crystal Parks Master Plan is scheduled for Tuesday, March 14, at
the Crystal Community Center, 5:30 to 7:30 p.m.
Crystal City Council Meeting Agenda
March 7, 2017
Page 4 of 4
d. Crystal Business Association meets March 15 at 8:30 a.m. at City Hall in the Community
Room.
e. Crystal Masquerade Ball is Saturday, March 18 from 5 to 11 p.m. at Crystal Community
Center. Tickets are available on line and at the Crystal Community Center.
f. The Bowling for Rocco Event is Sunday, March 19 from 11 a.m. to 1 p.m. at Doyle’s Bowl.
g. The next Citizen Input Time is March 21 at 6 p.m. in Conference Room A at City Hall.
h. The next city council meeting is March 21 at 7 p.m. in the Council Chambers at City Hall.
i. The Blue Line Extension will have an open house about the 60% design plans on Thursday,
March 23 from 4:30 to 7 p.m. at Crystal City Hall.
j. The Metropolitan Airports Commission will hold a public information meeting about the
Crystal Airport Long Term Comprehensive Plan on Thursday, March 30 from 5 to 7 p.m. at
Odyssey Academy, 6201 Noble Avenue North in Brooklyn Center.
k. Girl and Boy Scout troops are invited to lead the pledge at City Council meetings. Troops
that are interested may contact city staff for information.
l. City council meetings and work sessions are open to the public. Current and previous
meetings are available for viewing and listening at www.crystalmn.gov
7. Adjournment
8. March 7, 2017 Meeting Schedule
Time Type of meeting Location
6:30 p.m. EDA Regular Meeting Council Chambers
7 p.m. City Council meeting Council Chambers
Following the
City Council
meeting
Council work session to discuss:
• Continue Opportunity Areas discussion *
• Constituent issues update
• New business*
• Announcements*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend. See you at Tuesday’s meeting.
City Council meeting minutes Feb. 21, 2017
Page 1 of 4
1. Call to Order, Roll Call and Pledge of Allegiance
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was
held on Feb. 21, 2017 at 7:01 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in
Crystal, Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the assistant city manager/human resources manager to call the roll for
elected officials. Upon roll call, the following attendance was recorded:
Council members present: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl.
City staff present: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City
Manager/Human Resources Manager K. Therres, City Planner D. Olson and Police Chief S.
Revering.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2. Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Deshler and seconded by Council Member Kolb to approve the
agenda.
Motion carried.
3. Appearances
Chief Revering recognized Mr. Brice Skarnes and Ms. Cortney Hagedon with Farmers
Insurance for their generous donations to Crystal Police Department programs.
4. Consent Agenda
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
4.1 Approval of the minutes from the following meetings:
a. The regular City Council meeting on Feb. 7, 2017.
b. The regular City Council work sessions on Feb. 7, 2017.
c. The regular City Council work session on Feb. 9, 2017.
4.2 Approval of the list of license applications submitted by the city clerk to the City
Council, a list that is on file in the office of the city clerk.
4.3 Approval of Resolution No. 2017-33, accepting the following donations:
a. $100 from Jeff Kolb for the Crystal Ball.
b. $132.07 from various donation boxes for Crystal K-9 Unit.
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
3.1
City Council meeting minutes Feb. 21, 2017
Page 2 of 4
Moved by Council Member LaRoche and seconded by Council Member Deshler to approve
the consent agenda.
Motion carried.
5. Open Forum
The following person addressed the Council:
• Burt Orred, 6700 60th Ave. N., regarding MAC Park.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the office of the finance
department.
Moved by Council Member Parsons and seconded by Council Member Kolb to approve
the list of disbursements over $25,000.
Voting aye: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl.
Motion carried.
6.2 The Council considered civil penalties relating to a tobacco license violation at Dark Horse
Vapors, Inc. d/b/a Dark Horse Vapors located at 5522 West Broadway.
Assistant City Manager/Human Resources Manager K. Therres and City Attorney T.
Gilchrist addressed the Council.
Moved by Council Member Budziszewski and seconded by Council Member LaRoche that
based on the staff report, including the findings contained therein, and the other
information presented regarding this matter, that a penalty of $750 and a license
suspension of one day be imposed in this case.
By roll call and voting aye: Deshler, Kolb, Budziszewski and LaRoche.
Voting nay: Dahl, Parsons and Adams.
Motion carried 4-3.
6.3 The Council considered a resolution for a conditional use permit for Cornerstone Church
at 5000 West Broadway.
City Planner D. Olson and Cornerstone Church Pastor Scott Salmon addressed the Council
and answered questions.
Moved by Council Member Budziszewski to adopt the following resolution, the reading of
which was dispensed with by unanimous consent. Motion failed for lack of a second.
3.1
City Council meeting minutes Feb. 21, 2017
Page 3 of 4
Moved by Mayor Adams and seconded by Council Member Kolb to adopt the following
resolution, with the following revisions: move items #2 and #3 from the “NOW,
THEREFORE” section to the “WHEREAS” section and delete item #4.
RESOLUTION NO. 2017 – 34
RESOLUTION APPROVING A CONDITIONAL USE PERMIT
FOR CORNERSTONE CHURCH
By roll call and voting aye: Deshler, Kolb, LaRoche, Parsons, Adams and Dahl.
Voting nay: Budziszewski.
Motion carried 6-1, resolution declared adopted.
6.4 The Council considered first reading of an ordinance amending Chapter 3 of the City
Code.
City Attorney T. Gilchrist addressed the Council.
Moved by Council Member LaRoche and seconded by Council Member Dahl to adopt the
following ordinance:
ORDINANCE NO. 2017 – 01
AN ORDINANCE AMENDING CHAPTER 3 OF THE CRYSTAL
CITY CODE CREATING A REASONABLE ACCOMMODATIONS
PROCESS AND MAKING OTHER AMENDMENTS
And further, that the second and final reading will be held on March 7, 2017.
Voting aye: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl.
Motion carried.
6.5 The Council considered a resolution approving Police Equipment Revolving Fund purchase
for body cameras and related necessary equipment.
Police Chief S. Revering addressed the Council.
Moved by Council Member Deshler and seconded by Council Member LaRoche to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2017 – 35
RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND
EXPENDITURE FOR PURCHASE OF 10 BODY CAMERAS AND OTHER
3.1
City Council meeting minutes Feb. 21, 2017
Page 4 of 4
NECESSARY EQUIPMENT FOR INSTALLATION PURPOSES
Voting aye: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl.
Motion carried, resolution declared adopted.
6.6 The Council considered a resolution amending the Joint Powers Agreement for West
Metro Fire-Rescue District.
City Manager A. Norris addressed the Council.
Moved by Council Member Parsons and seconded by Council Member Budziszewski to
adopt the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2017 – 36
RESOLUTION AUTHORIZING EXECUTION OF
AMENDMENT TO JOINT POWERS AGREEMENT
WEST METRO FIRE-RESCUE DISTRICT
Voting aye: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl.
Motion carried, resolution declared adopted.
7. Announcements
The Council made several announcements about upcoming events.
8. Adjournment
Moved by Council Member LaRoche and seconded by Council Member Budziszewski to
adjourn the meeting.
Motion carried.
The meeting adjourned at 8:15 p.m.
____________________________
Jim Adams, Mayor
ATTEST:
_________________________________________
Kim Therres
Assistant City Manager/Human Resources Manager
3.1
City Council first work session minutes Feb. 21, 2017
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the first work session of the Crystal City Council was held at 6:21 p.m. on Feb. 21, 2017 in
Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the
meeting to order.
I. Attendance
The assistant city manager/human resources manager recorded the attendance for City
Council members and staff:
Council members present: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, Public Works Director/City Engineer M. Ray, Police Chief S. Revering and City
Attorney T. Gilchrist.
II. Agenda
The Council and staff discussed the following agenda items:
1. DeCola/Winnetka and Medicine Lake Road flooding and mitigation projects
2. Constituent issues update
3. City manager monthly check-in
4. New business
5. Announcements
III. Adjournment
The work session adjourned at 6:53 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
________
Kim Therres
Assistant City Manager/Human Resources Manager
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
3.1
City Council second work session minutes Feb. 21, 2017
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the second work session of the Crystal City Council was held at 8:25 p.m. on Feb. 21, 2017 in
Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the
meeting to order.
I. Attendance
The assistant city manager/human resources manager recorded the attendance for City
Council members and staff:
Council members present: Deshler, Kolb, LaRoche, Parsons, Adams, Budziszewski and Dahl.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, Community Development Director J. Sutter, Police Chief S. Revering and Public
Works Director/City Engineer M. Ray.
II. Agenda
The Council and staff discussed the following agenda items:
1. Blue Line Extension Advisory Committee Appointments
2. Bass Lake Road streetscape project status update
III. Adjournment
The work session adjourned at 8:42 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
________
Kim Therres
Assistant City Manager/Human Resources Manager
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
3.1
Page 1 of 1
City of Crystal Council Meeting
March 7, 2017
Applications for City License
Rental – New
5105 Angeline Ave N – Yvonne Jallow (Conditional)
Rental – Renewal
5630 Adair Ave N – Steve Mohn (Conditional)
5232 Angeline Ct N – Emanuel K Ruedenberg (Conditional)
5306 Hampshire Ave N – Kim Frye (Conditional)
2736 Jersey Ave N – Dennis & Barb Arel (Conditional)
5249 Jersey Ave N – ADESAH LLC
4801 Kentucky Ave N – GL Enterprise LLC
6804 Lombardy La – Raymond & Cindy Scherbing
5973 Rhode Island Ave N – David Barrett
3131 Sumter Ave N – Crystal Village Apartments LLC (Conditional)
3431 Welcome Ave N – Mark/Barbara Ylitalo (Conditional)
5765 West Broadway – MNSF T3 SPE LLC (Conditional)
3319 Zane Ave N – Gilbert Investments Inc (Conditional)
5023 – 49th Ave N – McClure Properties LLC (Conditional)
5610 – 56th Ave N – Khue Dang (Conditional)
4727 – 57th Ave N – Hanson Brothers Investment Group LLC
7717 – 59th Pl N – Mark & Jodi Heiden (Conditional)
Tree Trimmer
Arbor Tech Tree & Landscape 2800 15th St NE Sauk Rapids, MN 56379
Arbortech Stump & Tree 6332 Rhode Island Ave N Brooklyn Park, MN 55428
3.2
CITY OF CRYSTAL
RESOLUTION NO. 2017 -
RESOLUTION ACCEPTING DONATIONS FROM
AMERICAN LEGION POST 172 AND VALLEYFAIR
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
American Legion Post 172 Crystal Airport Open House $500
Valleyfair Crystal Explorer Post 952 $1,425
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-named
for their generous donations.
Dated: March 7, 2017
By: __________________________
Jim Adams, Mayor
ATTEST:
__________________________
Chrissy Serres, City Clerk
3.3
_____________________________________________________________________
FROM: John Sutter, Community Development Director
_____________________________________________________________________
DATE: March 2, 2017
TO: Anne Norris, City Manager (for March 7 Council consent agenda)
SUBJECT: Request reappointment of Denny Walsh to Business Advisory Committee
and Justin Youngbluth to Community Advisory Committee for the Blue Line
Extension project
On April 7, 2015, at the request of Metro Transit, the Council appointed the following people to
the advisory committees for the Blue Line Extension project:
Business Advisory Committee: Community Advisory Committee:
- Denny Walsh (commercial property owner) - Gene Bakke (Skyway neighborhood)
- John Slama (Herzing University) - Justin Youngbluth (Forest neighborhood)
Metro Transit has set the appointment term at two years, meaning that these appointments
expire on April 7. For this reason, Metro Transit is requesting that the city appoint people for
the next two year term which would coincide with the project going from a 60% level of design
to being under construction.
At the February 21 work session the Council consensus was that current appointees should
first be given the option of continuing to serve, and for those not desiring to continue, to start a
recruitment process to fill the seats.
Of the four representatives, two have expressed a desire to continue:
• Denny Walsh (commercial property owner) on the Business Advisory Committee
• Justin Youngbluth (Forest neighborhood) on the Community Advisory Committee
Council reappointment of Denny Walsh and Justin Youngbluth is requested.
This would leave one open seat on each committee. Based on the February 21 Council
discussion, staff is proceeding with recruitment for the two open seats as follows:
March 1 Recruitment began (city website, social media, etc.)
March 15 Application deadline
March 21 City Council interviews
April 4 City Council action on appointments
COUNCIL STAFF REPORT
Blue Line Extension - Reappointments for
Advisory Committees (Business and Community)
3.4
MEMORANDUM
DATE: March 2, 2017
TO: Crystal City Council
City Manager Anne Norris
FROM: Administrative Services Coordinator Trudy Tassoni
SUBJECT: Solicitation licenses for Custom Remodelers, Inc.
Custom Remodelers, Inc. is requesting licenses for the following solicitors to go door-to-door
in Crystal through December 31, 2017, offering free estimates and scheduling appointments
for home improvement projects:
1. Michael Baker
2. John Cooley
3. Cassidy Groe
4. Aaron Welter
All applicants passed a criminal history background check conducted by the Police
Department.
Council Action Requested
As part of the Consent Agenda, approve four solicitation licenses for the above-named
individuals to go door-to-door in Crystal through December 31, 2017, offering free estimates
and scheduling appointments for home improvement projects.
Their applications are available for review in the city clerk’s office.
COUNCIL STAFF REPORT
Consent Agenda: Solicitor Licenses
Mar. 7, 2017 Council Meeting
3.5
5.1
CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT
“Service with Compassion and Integrity”
TO: Mayor and Council Members
FROM: Stephanie K. Revering, Chief of Police
CC: Anne Norris, City Manager
Kim Therres, Asst. City Manager
DATE: March 1, 2017
SUBJECT: REGULAR AGENDA ITEM
___________________________________________________________________________
MMEEMMOORRAANNDDUUMM
As you are aware the police department shares resources with the cities of Golden Valley,
New Hope, and Robbinsdale with regards to our SWAT Team (which is called the West
Metro SWAT Team).
For the last several years, the City of Golden Valley has supplied the SWAT Medic for the
team. This person provides medical support services to the SWAT Team during tactical
incidents and may have to provide treatment of injuries to SWAT Team personnel and others
occurring during tactical call-outs or training.
The current West Metro SWAT medic is no longer available so the cities have reached out to
North Memorial to replace this person.
In your packet is a Tactical Medical Support Agreement with regards to the SWAT Team
medic. I will be at the March 7, 2017 council meeting to provide you with more information
or answer any questions that you may have. Thank you.
5.2
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487543v6 CR205-30
TACTICAL MEDICAL SUPPORT AGREEMENT
THIS TACTICAL MEDICAL SUPPORT AGREEMENT (“Agreement”) is made by and
among the Cities of Robbinsdale, New Hope, Golden Valley, and Crystal, which cooperatively
operate the West Metro SWAT Team (“SWAT Team”), and North Memorial Health Care –
North Memorial Ambulance Service, 4501 68th Avenue North, Brooklyn Center, Minnesota
55429 (“North Memorial”). The SWAT Team and North Memorial may hereinafter be referred
to individually as a “party” or collectively as the “parties.”
WITNESSETH:
WHEREAS, the identified cities work cooperatively to provide SWAT services within
their respective jurisdictions through the SWAT Team;
WHEREAS, the City of Crystal, 4141 Douglas Drive, Crystal, MN 55427, (“Crystal”)
serves as the fiscal agent for the SWAT Team and Crystal is reimbursed by the other cities for
the costs Crystal pays on behalf of the SWAT Team;
WHEREAS, the SWAT Team is in need of on-site medical support during training and
tactical incidents responded to by the SWAT Team; and
WHEREAS, North Memorial represents that it is qualified and interested in
furnishing such medical support services.
NOW, THEREFORE, the SWAT Team and North Memorial hereby agree as
follows:
I. TERM
This Agreement shall commence on March 7, 2017 and shall continue until
terminated as provided herein.
II. SCOPE OF SERVICES
North Memorial agrees to provide medical support services to the SWAT Team during tactical
incidents responded to by the SWAT Team where such services are requested by one or more of
the police chiefs of the cities that participate in the SWAT Team.
Medical support will be provided by certified North Memorial paramedics selected for
assignment to the SWAT Team by North Memorial and the SWAT Team representatives as
provided herein. The paramedics selected and assigned to provide medical support services to
the SWAT Team are hereinafter referred to collectively as the “Tactical Paramedics.”
Medical support provided by the Tactical Paramedics will include, but are not be limited to, the
following services:
5.2
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487543v6 CR205-30
• Treatment of injuries to SWAT Team personnel and others occurring during tactical call-
outs or training;
• Provision of primary medical support for all persons located inside operation perimeters
established during training and tactical incidents; and
• Provision of information from a medical perspective during training and tactical incidents.
The parties recognize that the Tactical Paramedics will be exposed to certain confidential
information regarding SWAT Team tactics and operations. North Memorial agrees to keep such
information confidential, except to the extent disclosure is required by law, and that the Tactical
Paramedics shall refrain from communicating with the public or press regarding the SWAT
Team’s activities or missions.
Except for the services provided by the Tactical Paramedics, the scope of this Agreement does
not include any other services or equipment North Memorial may provide within its service
territory such as, but not limited to, a North Memorial ambulance vehicle responding to an
incident where a tactical paramedic has previously been assigned.
III. COMPENSATION FOR SERVICES
The SWAT Team, through the City of Crystal, shall pay North Memorial $38.00 per hour for
each tactical paramedic engaged in training with the SWAT Team pursuant to this Agreement
and shall pay the same rate for a tactical paramedic’s participation in a tactical operation. North
Memorial will submit a detailed invoice to the SWAT Team on a quarterly basis for services
rendered, to include personnel and exact hours billed on each date. The SWAT Team shall pay
such invoices within 45 days of receipt. The parties may agree to review the hourly rate no more
than annually during the term of this Agreement to determine if a change is appropriate. Any
change to the rate shall be in writing, signed by the parties, and shall constitute an amendment to,
and be incorporated into, this Agreement.
IV. SELECTION AND REMOVAL OF PERSONNEL
A panel of representatives from North Memorial and the SWAT Team will select the Tactical
Paramedics assigned to provide medical support services to the SWAT Team. The selection
process will include a review of job performance history and testing deemed appropriate for the
assignment such as, but not limited to, interviews and a physical agility test.
The SWAT Team reserves the right to request a North Memorial tactical paramedic be removed
from a medical support assignment for reasons deemed to be related to team integrity,
operational continuity, safety, or for any other reason. North Memorial agrees it will remove the
tactical paramedic upon the reasonable request by the SWAT Team. North Memorial also
reserves the right to have a North Memorial tactical paramedic removed from a medical support
assignment for reasons deemed to be related to team integrity, operational continuity, or for any
other reason.
5.2
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487543v6 CR205-30
V. MEDICAL DIRECTION
North Memorial will provide a medical director for North Memorial Tactical Paramedics and all
physician contact and standard operating procedures involving medical support shall be under
the North Memorial medical director. A medical director will be available for consultation
during tactical operations, will review any incidents occurring during tactical operations, and will
review North Memorial tactical paramedic’s performance related to medical issues. The SWAT
Team is not responsible for providing compensation to North Memorial medical directors for
services rendered pursuant to this Agreement.
VI. WAGE AND WORKERS’ COMPENSATION COVERAGE
North Memorial Tactical Paramedics remain employees of North Memorial when providing
services under, and related to, this Agreement and nothing herein shall be interpreted as making
the SWAT Team in any way responsible for the Tactical Paramedics or any other North
Memorial employees providing services under this Agreement. North Memorial expressly
acknowledges it is responsible for providing workers’ compensation coverage for the Tactical
Paramedics, including when they provide medical support services to the SWAT Team, travel to
or from a scene or training, or while performing any other services under this Agreement. It is
understood and agreed the SWAT Team has no responsibility for any employment related issues
such as training, supervision, performance reviews, discipline, compensation, benefits, insurance
coverages, compliance with any employment related federal, state, and local laws and rules such
as OSHA, ERISA, RLSA, FMLA, or any other employment related issues. It is further agreed
the SWAT Team has no responsibility, beyond paying the compensation amount identified
herein, for acquiring, operating, maintaining, housing, or replacing equipment North Memorial
may use in providing services under this Agreement except as expressly provided in Section VII
below.
VII. EQUIPMENT
North Memorial will provide its Tactical Paramedics with medical equipment and medical
supplies. The SWAT Team is not responsible for any damage or loss sustained to the medical
equipment or medical supplies provided by North Memorial to its Tactical Paramedics.
If the SWAT Team requires any special tactical equipment or uniforms not ordinarily provided
by North Memorial to its Tactical Paramedics, the SWAT Team shall pay for and provide the
Tactical Paramedics with such equipment or uniforms. North Memorial is not responsible for
any damage, loss, expense, claim, suit, or other expense incurred for the malfunction of tactical
equipment and any tactical uniforms provided to the Tactical Paramedics.
VIII. INDEMNIFICATION
Each party shall indemnify and hold harmless the other party against all claims, losses, damage,
liability, suits, judgments, costs and expenses, including reasonable attorneys’ fees, resulting
from the alleged negligent actions or inactions of the indemnifying party, its officers, employees,
or agents. The party seeking to be indemnified and held harmless shall provide timely notice to
5.2
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487543v6 CR205-30
the other party when a claim is brought. The party undertaking the defense shall retain all rights
and defenses available to the party indemnified and no immunities are hereby waived that are
otherwise available to the other party. Nothing in this Agreement shall constitute or be construed
as a waiver of any exemptions or limitations on liability available to either party under
Minnesota Statutes, Chapter 466 or other law.
IX. INSURANCE
Each party shall be responsible for maintaining general liability and automobile insurance
policies related to their respective duties under this Agreement.
X. INDEPENDENT CONTRACTOR
The relationship of North Memorial and its personnel to the SWAT Team is that of an
independent contractor and not an employee or agent of the SWAT Team. This Agreement
constitutes a service contract and the parties do not intend to undertake or create, and nothing
herein shall be construed as creating, a joint powers agreement, joint venture, or joint enterprise
between the parties.
XI. SUBCONTRACTING AND ASSIGNMENTS
North Memorial shall not assign or subcontract the performance of any of the services
contemplated under this Agreement.
XII. COMPLIANCE WITH LAWS
Each of the parties agree to comply with all federal, state, and local laws, rules, regulations, and
ordinance applicable to their respective duties under this Agreement, including, when applicable,
compliance with the Minnesota Government Data Practices Act (Minnesota Statutes, Chapter
13), the Minnesota Health Records Act (Minnesota Statutes, sections 144.291 to 144.298), and
Minnesota Statutes, section 16C.05 requiring the books, records, documents, and accounting
procedures to be available for inspection by the legislator auditor or the state auditor for a period
of at least six years.
XIII. TERMINATION
This Agreement may be terminated by either party at any time, with or without cause, upon
thirty (30) days’ written notice delivered by mail or in person. Notice shall be delivered to the
addresses listed above. If notices are delivered by mail, the thirty (30) day period shall begin to
run two days after mailing unless a later date is identified in the notice.
XIV. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the parties. This Agreement shall not be
altered or amended, except by agreement in writing signed by the parties.
5.2
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487543v6 CR205-30
XV. THIRD PARTY RIGHT
This Agreement is entered into for the sole benefit of the parties and no other parties are
intended to be direct or incidental beneficiaries of this Agreement and no third party shall have
any right in, under, or to this Agreement.
XVI. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations concerning the
validity and construction of this Agreement and the legal relations between the parties and the
performance under this Agreement. The appropriate venue and jurisdiction for any litigation
hereunder will be those District courts located within Hennepin County, State of Minnesota. If
any provision of this Agreement is held invalid, illegal or unenforceable, the remaining
provisions will not be affected.
IN WITNESS WHEREOF, the parties have signed this Agreement on the dates listed below:
CITY OF CRYSTAL
__________________________________
Jim Adams, Mayor
__________________________________
Anne Norris, City Manager
Date: _____________________________
NORTH MEMORIAL HEALTH CARE
NORTH MEMORIAL AMBULANCE
SERVICE
__________________________________
Pat Coyne, Vice President
North Memorial Ambulance Service
North Memorial Health Care
Date: _____________________________
5.2
Memorandum
DATE: March 7, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Medicine Lake Road/Winnetka Ave Flood Mitigation Plan project support
In 2012 the Cities of Crystal, Golden Valley, and New Hope started a joint study of the
watershed around the intersection of Medicine Lake Road and Winnetka Avenue to assess the
flooding risk and identify potential solutions. In 2016, the study was finished and presented to
the Tri-City Councils. This topic, along with a draft resolution, was discussed at the February 21,
2017 Council work session. Based on the feedback received, the third Whereas in the draft
resolution was eliminated from the final proposed resolution.
Work in City of Crystal
The only work proposed to occur in the City was at Yunker Park. Yunker Park serves an
important role in storm water management in that portion of Crystal and also plays a role in
mitigating the downstream impacts of large rain events. The practical approach is to embrace
the storm water management role of Yunker Park and explore a re-design the low area so that
it can hold the water from large rain events and slowly, but properly, drain down to reduce the
impact downstream.
The City has prepared a concept grading plan to modify the existing low-land area. This project
is intended to proceed this summer however that is entirely dependent on weather conditions
as it needs to be dry for an extended period of time for equipment to be able to work in Yunker
Park and not get stuck.
Support for New Hope and Golden Valley
City staff from the three Cities have met with numerous State staff and legislative staff
regarding the existing flooding concerns. One of the key messages from these meetings is that
having three Cities come together in support of these projects helps improve potential funding
opportunities. To do this, it is proposed that all three Cities pass resolutions of support for this
large plan which is composed of the various projects.
Requested Council action
Motion to approve the resolution of support for the Medicine Lake Road/Winnetka Ave Flood
Mitigation Plan projects.
5.3
CITY OF CRYSTAL
RESOLUTION #2017 - _______
RESOLUTION SUPPORTING COOPERATIVE PROJECT AGREEMENT
FOR DeCOLA PONDS AND MEDICINE LAKE ROAD AREA
FLOOD MITIGATION MEASURES
WHEREAS, Minnesota statute § 471.59, et. seq., authorizes cities to enter into
cooperative project agreements; and
WHEREAS, the Cities of Crystal, Golden Valley, and New Hope, (Cities) each
contribute storm water runoff to the following areas:
1. DeCola Ponds, located south of Medicine Lake Road, east of Winnetka
Avenue, and north of Duluth Street (“DeCola Ponds Area”); and
2. Medicine Lake Road, located in the Cities of Golden Valley and New
Hope, between Winnetka Avenue North and Rhode Island Avenue North
(“Medicine Lake Road Area”); and
WHEREAS, homes located in the vicinity of the DeCola Ponds, located south of
Medicine Lake Road in Golden Valley, and the area around the intersection of Rhode
Island Avenue North and Medicine Lake Road in New Hope experience flooding during
heavy rain events; and
WHEREAS, several feet of flooding has been observed at the low point along
Medicine Lake Road during intense storm events, resulting in the road being temporarily
impassable and posing a potential public safety issue; and
WHEREAS, the flooding at the low point on Medicine Lake Road is located at the
boundary of the cities of Golden Valley and New Hope and poses a complex
intercommunity water management issue resulting in serious public safety and access
issues and damages to adjacent structures; and
WHEREAS, the DeCola Ponds Area, the Medicine Lake Road Area, and Terra
Linda Drive Area are all prone to significant flooding during heavy rainfall events; with a
history of property damage resulting from this flooding; and
WHEREAS, the City of New Hope completed a Report for Terra Linda Drive,
Rosalyn Court and Medicine Lake Road – Local Flood Improvement Project, dated
July 2006 and revised in November 2006, to investigate flood mitigation measures. The
City of New Hope has since implemented measures from this report to begin addressing
flooding issues in these areas; and
WHEREAS, the cities of Crystal, Golden Valley and New Hope, led by the City of
Golden Valley, have completed a DeCola Ponds Area Flood Mitigation Study, prepared
by Barr Engineering Company and dated April 2012 (“Phase 1 Study”) to investigate the
5.3
flooding in these areas and included a recommendation to further study flood mitigation
measures within the contributing watershed to the flood-prone areas to reduce flood-
related property damage; and
WHEREAS, the Cities entered into a Cooperative Project Agreement to further
study the flooding and prepare a Medicine Lake Road and Winnetka Avenue Area
Long-Term Flood Mitigation Plan (“Plan”). This plan was prepared by Barr Engineering
Company dated May 31, 2016 and identified projects within the Cities that, when fully
implemented, will minimize flood damages to the maximum extent feasible;
NOW, THEREFORE, in consideration of the mutual covenants herein, and other
good and valuable consideration, the sufficiency of which is hereby acknowledged,
Crystal, Golden Valley, and New Hope hereby understand the importance of working
together and desire to work cooperatively to implement the flood mitigation measures
outlined in the Plan in the most cost-effective manner to minimize flood damages, and
to work cooperatively to secure additional outside funding sources to implement storm
water improvement in their respective cities.
Adopted this 7th day of March, 2017.
_____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Christina Serres, City Clerk
5.3
Memorandum
DATE: March 7, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Brad Fortin, Parks and Facilities Superintendent
SUBJECT: Pool building roof replacement
Background
The 2017 PIR includes funds for replacing the roof at our municipal pool building. BU #4343 has
$95,000 allocated for its replacement. The existing roof leaks and has structural concerns.
The replacement of this roof is slightly complicated due to the installation of solar panel arrays.
However, when the solar panels were initially installed as part of the contract it clearly stated
that the solar panels must be removed and reinstalled when the roof is replaced. In order for
the solar-related work to be done at no cost to the City, it had to be completed by 2018.
The City solicited two bids from established roofing companies for this work.
• Berwald Roofing Inc. $82,441.00
• Central Roofing Inc. for $95,550.00
Because additional issues can be found as part of roof replacements, the bid includes line items
for unforeseen structural damage (repaired at $9.00 per square foot) and any unforeseen
insulation replacement (repaired at $1.70 per foot).
The replacement of the roof will occur as soon as possible this spring. Staff has been working
with the solar contractor to get the existing panels removed.
Attachment
• Berwald Roofing Inc. proposal
Recommended Action
Motion to approve the resolution authorizing the replacement of the pool building roof by
Berwald Roofing Inc.
5.4
EEO/AA
Industrial - Commercial - Residential
Since 1936 Page 1 of 2
PROPOSAL
March 2, 2017
Faxed________
Mailed________
SUBMITTED TO: City of Crystal
4141 Douglas Drive N
Crystal, MN
ATTENTION: MR. Brad Fortin Email: Brad.fortin@crystalmn.gov
PHONE: 763-531-1158
JOB NAME:Reroof Approximately 7960 sq ft
JOB LOCATION:4848 Douglas Dr N Crystal, MN
Remove the asphalt and gravel roofing from roof and premises.
Remove and replace the wet or deteriorated roof insulation. See unit price at end of bid.
Remove and replace the wet or deteriorated wood roof deck. See unit price at end of bid.
Install new wood board at roof edge to raise height to accommodate new roof insulation.
Install new wood blocking at roof top unit curbs to raise height to accommodate new roof
insulation, where required.
Install new wood blocking at expansion joints to raise height to accommodate new roof
insulation.
Install one (1) layer of 1 ½” isocyanurate roof insulation. Mechanically attached with (1)
fastener per 4 sf. Install one (1) layer of ½” fiberboard set in solid moppings of asphalt.
Taper insulation down at roof drains creating sump areas for better drainage.
Install fiber cant at walls and curbs.
Install new asphalt and gravel roof using four (4) plies of Type IV fiberglass felts and mineral
surfaced modified bitumen membrane flashings. Furnished with manufacturers 20 year
guarantee.
5.4
EEO/AA
Industrial - Commercial - Residential
JS Since 1936 Page 2 of 2
Install new #4 lead roof flange at roof drains.
Install ice and water shield fastening to the felt base flashing and run dry down outside face of
cant.
Install ice and water shield at expansion joints.
Install new 24-gauge prefinished galvanized iron cap flashing at roof edge with 22-gauge
galvanized iron continuous keeper.
Install new prefinished galvanized iron expansion joint cover.
Install new prefinished galvanized iron counterflashing at curbs.
Install new metal sleeve with umbrella hood at stacks.
Install new sewer vent caps.
We propose to furnish material and labor – complete in accordance with above specifications, for the sum
of: Eighty-Two Thousand Four Hundred Forty-One and no/100 dollars $82,441.00.
Unit Price #1 Remove and replace wet or deteriorated roof insulation at 1.70 per board foot,
#2 Remove and replace deteriorated wood roof deck at $9.00 per sq ft.
NOTE:
1. Owner will remove and reset solar panels.
2. Roof insulations and roofing products are very volatile at this time. Due to this volatility
on pricing, our bids are subject to change after 30 days. Any additional cost increase
incurred will be passed on directly to each bid project.
3. Disconnect and reconnect roof top equipment will be taken care of by owner.
Terms of payment: Net 30 days. NOTE: This proposal is valid for 30 days. It may be withdrawn or modified if not accepted during this time.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration
or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and
above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner is to carry fire, tornado and other
necessary insurance. Our workers are fully covered by Workman’s Compensation Insurance.
Authorized Signature: COLLIN PROCHNOW/SAM
Collin K. Prochnow
Acceptance of Proposal – The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the
work as specified. Payment will be made as outlined above.
Date of Acceptance: ________________________Signature: _____________________________________________
5.4
RESOLUTION NO. 2017- _____
APPROVING THE CONTRACT FOR THE
REPLACEMENT OF THE POOL ROOF
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, the existing pool roof leaks and needs to be replaced; and
WHEREAS, the solar panels on the roof will be removed at no cost to the City under the
installation contract; and
WHEREAS, adequate funds are allocated in the PIR fund for this project;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
contract with Berwald Roofing Inc for the replacement of the pool roof.
Adopted by the Crystal City Council this 7th day of March 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
5.4
Memorandum
DATE: March 7, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director/City Engineer
Mick Cyert, Engineering Project Manager
SUBJECT: Approve Plans and Specifications and Order Advertisement for Bids
Project #2017-07 Alley Reconstruction Project
Summary
At the February 7, 2017 City Council meeting, the Council conducted the public improvement
hearing and ordered the preparation of the plans and specifications for the reconstruction of
four alleys. Two alleys in the Welcome Park Neighborhood, one alley in the Forest South
Neighborhood, and one alley in the Valley Place Park Neighborhood.
City staff has completed the plans and specifications and the bidding documents are ready to
be advertised. The alley reconstruction project will be consistent with previous years’ projects
and no changes in project scope have occurred since the open house earlier this year. If the
Council approves the plans and specifications, then they will then be asked to order the
advertisement for bids. Sealed bids will then be received until 10:00 A.M., Tuesday, April 11,
2017 at which time they will be publicly opened and read aloud.
The project will come before the City Council for action one more time before construction
starts. This final consideration will be when the Council accepts the bids and awards the
contract for construction which is anticipated to be April 19, 2017.
Attachments
Project Location Map
Project Schedule
Recommended Actions
Motion to approve the Resolution approving plans and specifications for Project
#2017-07 2017 Alley Reconstruction.
Motion to approve the Resolution ordering the advertisement for bids for Project
#2017-07 2017 Alley Reconstruction.
5.5
5.5
G:\Projects\2017\2017-07 Alleys\429 Project Process Form Alley 17.docx
2017 – Concrete Alley Paving Construction Project Process (2017-07)
429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements.
Rev. January 19, 2017
10/31/16
Date Project Step Purpose of Step Council Action Staff Action
November 15, 2016 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2016
December 20, 2016 Accept Feasibility Report and Call for
Improvement Hearing
The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and
potential assessments. As part of the meeting the City Council will also set the date and time for
the Improvement Hearing as required by the 429 process
Resolution 2016
January 19, 2017
5:30 – 7-30 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions
they have about the project
Mail Notices
January 3, 2017
February 7, 2017
Conduct Improvement Hearing
The purpose of this hearing is for the City Council to discuss a specific local improvement before
ordering it done. The Council considers all the information in the Feasibility Report and any other
information necessary for Council deliberation.
At the Improvement Hearing interested persons may voice their concerns, whether or not they are
in the proposed assessment area. A reasonable estimate of the total amount to be assessed and
a description of the methodology used to calculate individual assessments for affected parcels
must be available at the hearing. If the Council rejects the project, it may not reconsider that same
project unless another hearing is held following the required notice.
Public Hearing
Mail notice:
January 3, 2017
Ad in paper:
January 19 &
26, 2017
February 7, 2017 Order Improvement and Preparation of
Plans and Specifications
The project may be ordered any time within 6 months after the Improvement Hearing. It is not
advisable to change project parameters after ordering the improvement. Upon ordering the
improvement construction drawings and specifications are prepared. Any changes to the project
scope after this point will require redesign effort with additional cost and staff time as a result. This
also has the potential to delay the project.
Resolution 2017
March 7, 2017 Approve Plans and Order
Advertisement for Bids This step is a requirement of the 429 process. Resolution 2017
March 9, 2017 Publish Ad for Bid in Sun Post News
Paper A step in the bidding process. The project will also be advertised on Quest CDN website
Publish Ad for Bid
Ad in paper
March 16 &
23,2017
April 11, 2017
Bid Opening – 10:00 P.M.
Bids are opened by staff and tabulated. From here staff will make a recommendation to the City
Council for award. Open Bids
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G:\Projects\2017\2017-07 Alleys\429 Project Process Form Alley 17.docx
Date Project Step Purpose of Step Council Action Staff Action
April 19 ,2017 Accept Bid and Award Contract
City Council approves all the project construction-related contracts. This step is required in the 429
process and allows for the project to move forward with starting the actual construction process.
Resolution 2017
Execute contract
issue notice to
proceed
Late June–
July, 2017
(June, 26 start)
Construction
Once the project is awarded staff manages the day-to-day contract execution. Project Manager or
Resident Project Representative is on-site to make sure the project is constructed in accordance to
the plans and specifications. Communications between the contractor and city is primarily through
the City Engineer, Project Manager and Resident Project Representative.
Significant changes will be brought to the City Council for approval prior to the work being
executed. Minor changes and field directives are authorized by the City Engineer in advance to
maintain the project schedule. Adjustments to estimated quantities occur during the final
acceptance of the improvements.
Manage Project
September 5, 2017
Declare Amount to be assessed Order
Preparation of Assessment Roll and
Call for Assessment Hearing
The City Council will set the date and time for the Assessment Hearing as required by the 429
process. Resolution 2017
October 3, 2017 Conduct Assessment Hearing
The purpose of this hearing is to give property owners an opportunity to express concerns about
the actual special assessment. At the Assessment Hearing the City Council shall hear and
consider all objections to the proposed assessment, whether presented orally or in writing. This is
a required step in the 429 process. Properties that went ahead with private driveway and sewer
service repair work agreed to waive their right to appeal the assessment for the repair work.
Public Hearing
Mail Notice
September 6,
2017
Ad in paper:
September 21 &
28, 2017
October 3, 2017 Adopt Assessments
City Council must, by resolution, adopt the same as the special assessment against the lands
named in the assessment roll. This step is a requirement of the 429 process. Once the
assessment roll is adopted the assessments are set and become liens against the properties
listed.
Resolution 2017
Mail notice of
adoption on and
explanation of
payment options
October 4, 2017
November 20, 2017 Assessments Certified to Hennepin
County Assessments
Certified
5.5
RESOLUTION NO. 2017 - ______
APPROVING PLANS AND SPECIFICATIONS
2017 ALLEY RECONSTRUCTION
PROJECT #2017-07
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City.
WHEREAS, the 2017 Alley Reconstruction Project is being constructed in accordance
with Minnesota State Statute 429 requirements; and
WHEREAS, the City Council ordered preparation of the feasibility report on
November 15, 2016; and
WHEREAS, the City Council accepted the feasibility report and called for a public
improvement hearing on December 20, 2016; and
WHERAS, the City Council held the public improvement hearing and ordered
preparation of the plans and specifications on February 7, 2017; and
WHEREAS, the City’s Engineering Division has prepared the plans and specifications
for the proposed project;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby accepts
and approves said plans and specifications for the 2017 Alley Reconstruction Concrete Paving,
Project #2017-07.
Adopted by the Crystal City Council this 7th day of March, 2017.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
5.5
Memorandum
DATE: March 7, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director/City Engineer
Mick Cyert, Engineering Project Manager
SUBJECT: Approve Plans and Specifications and Order Advertisement for Bids
Project #2017-07 Alley Reconstruction Project
Summary
At the February 7, 2017 City Council meeting, the Council conducted the public improvement
hearing and ordered the preparation of the plans and specifications for the reconstruction of
four alleys. Two alleys in the Welcome Park Neighborhood, one alley in the Forest South
Neighborhood, and one alley in the Valley Place Park Neighborhood.
City staff has completed the plans and specifications and the bidding documents are ready to
be advertised. The alley reconstruction project will be consistent with previous years’ projects
and no changes in project scope have occurred since the open house earlier this year. If the
Council approves the plans and specifications, then they will then be asked to order the
advertisement for bids. Sealed bids will then be received until 10:00 A.M., Tuesday, April 11,
2017 at which time they will be publicly opened and read aloud.
The project will come before the City Council for action one more time before construction
starts. This final consideration will be when the Council accepts the bids and awards the
contract for construction which is anticipated to be April 19, 2017.
Attachments
• Project Location Map
• Project Schedule
Recommended Actions
• Motion to approve the Resolution approving plans and specifications for Project
#2017-07 2017 Alley Reconstruction.
• Motion to approve the Resolution ordering the advertisement for bids for Project
#2017-07 2017 Alley Reconstruction.
5.6
RESOLUTION NO. 2017 - ______
ORDERING ADVERTISEMENT FOR BIDS
2017 ALLEY RECONSTRUCTION
PROJECT #2017-07
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City.
WHEREAS, the 2017 Alley Reconstruction Project is being constructed in accordance
with Minnesota State Statute 429 requirements; and
WHEREAS, the City Council ordered preparation of the feasibility report on
November 15, 2016; and
WHEREAS, the City Council accepted the feasibility report and called for a public
improvement hearing on December 20, 2016; and
WHERAS, the City Council held the public improvement hearing and ordered
preparation of the plans and specifications on February 7, 2017; and
WHEREAS, the City’s Engineering Division has prepared the plans and specifications
for the proposed project; and
WHEREAS, the Crystal City Council accepted and approved said plans and
specifications on March 7, 2017;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby orders the
advertisement for bids for the 2017 Alley Reconstruction Concrete Paving, Project #2017-07.
Adopted by the Crystal City Council this 7th day of March, 2017.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
5.6
Memorandum
DATE: March 7, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Sidewalk trip hazard removal
Background
In 2016 the Street Maintenance Fund was modified to include funding for retaining walls and
sidewalks. As part of the 2017 street maintenance work plan the City is going to be completing
a sidewalk grinding project to remove trip hazards. The process basically takes existing trip
edges that do not meet Americans with Disabilities Act requirements and uses a saw blade to
grind down the edge. The two photos show a before and after shot from the grinding process.
This method of removing potential trip hazards is significantly less expensive and faster than
replacing an entire sidewalk panel.
The City solicited two bids from the two known
companies that do this type of work. Only one company,
SafeStep LLC, responded with a proposal. The other
company notified us that they had suspended their trip
hazard removal program for this year.
In order to get better pricing, the contractor has until
the end of September 2017 to complete all the work.
The City has allocated $20,000 to this project and
prioritized the areas to be addressed. While the units of
payment, inch-foot, are somewhat confusing, basically
the contractor is paid based on the size of the trip edge
that is removed and the project is capped at the budget.
Attachment
• SafeStep LLC Proposal
• Priority area map
Recommended Action
Motion to approve the resolution authorizing the contract with SafeStep LLC for the sidewalk
trip hazard removal project.
Figure 1. Before
Figure 2. After
5.7
Thursday, February 9, 2017
Mark Ray
City of Crystal
4141 Douglas Drive North
Crystal, MN. 55422
Mr. Mark Ray
Thank you for your interest in our company. Safe Step LLC proposes a trip hazard removal program with the City of Crystal based on the
following:
The City of Crystal will provide:
1.The specific criteria to be used in determining each trip hazard to be repaired.
2.Street address locations and and/or area included in the project scope.
3.Prioritization of street locations and area included in the project scope.
Safe Step LLC will provide:
1. ADA compliant saw-cut removal of identified or criteria matched trip hazards in areas directed by the City of Crystal
2. A detailed report listing the street address or location, GPS coordinates and dimensions of each repair, and total amount of inch-
feet. The inch-feet measurement shall be determined by finding the average of the displacement of the trip hazard in inches
multiplied by the length of the cut in feet. An inch-feet measurement will be provided for each trip hazard.
3. Each hazard to be repaired with a 12:1 cut slope ratio.
4. An orderly procession through the work area based on the prioritization of the City of Crystal and will cease work when the
budget limit is reached.
5. A certificate of Insurance will be provided prior to project start date.
6. The completion of all work prior to September 29, 2017
Project Financial Parameters:
1. The total budget of the project will not exceed $20,000.
2. The City of Crystal will pay at a rate of $31.65 per inch-foot cut.
Safe Step LLC will accept full responsibility for any project cost overage, provided that the scope of the project is not altered once the
project begins. However, any City of Crystal requested change in scope that might place the project in jeopardy, will be fully discussed
with and approved by the City of Crystal prior to the start of the work on the revised project area.
If this proposal is acceptable, please sign, date, and return an email or copy to the address listed below.
Sincerely,
____________________________________ ___/___/___
Megan Goodermont Authorizing Acceptance of Proposal
Minnesota Regional Manager
PO Box 411
Hortonville, WI 54944
612-910-0360
megan@notrippin.com
Proposal #170209
5.7
RESOLUTION NO. 2017- _____
APPROVING THE CONTRACT WITH SAFE STEP LLC
TO REMOVE SIDEWALK TRIP EDGES
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, the City’s sidewalk system is important for providing pedestrians a safe route along
major roads in the City; and
WHEREAS, the sidewalk system should be accessible for all users; and
WHEREAS, the existing sidewalks have some trip hazards; and
WHEREAS, the City has prioritized areas to address trip hazards; and
WHEREAS, the City has allocated funds for sidewalk maintenance;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
contract with SafeStep LLC to remove sidewalk trip edges.
Adopted by the Crystal City Council this 7th day of March 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
5.7
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5.8
CITY OF CRYSTAL ✓ '
MINNESOTA
RESOLUTION NO. 2017 -
RESOLUTION APPROVING SUMMARY LANGUAGE
FOR PUBLICATION OF ORDINANCE NO. 2017-01
WHEREAS, the Crystal City Council adopted Ordinance No. 2017-01 "An Ordinance
Amending Chapter 3 of the Crystal City Code Creating a Reasonable Accommodations Process and
Making Other Amendments" ("Ordinance") at its meeting held on March 7, 2017; and
WHEREAS, Section 3.12 of the Crystal City Charter and Section 110.13 of the Crystal
City Code indicate that Ordinances approved by the City Council will be published in summary
form and that the City Council is to approve the form of the summary.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal that
the following summary language is hereby approved for publication of the Ordinance:
CITY OF CRYSTAL
AN ORDINANCE AMENDING CHAPTER 3 OF THE CRYSTAL
CITY CODE CREATING A REASONABLE ACCOMMODATIONS
PROCESS AND MAKING OTHER AMENDMENTS
SUMMARY OF ORDINANCE No. 2017-01
Ordinance No. 2017-01 has been approved by the city council on March 7, 2017. A printed copy
of the full text of the ordinance is available for public inspection in the office of the city clerk.
The ordinance amends Chapter III of the City Code by establishing a new Section 345
that sets out an administrative process for receiving and acting on requests by persons
with disabilities for reasonable accommodations in accordance with federal law.
Requests must include a detailed explanation of why the requested modification is
reasonably needed and the City Manager decides upon requests after considering certain
factors. Decisions may be appealed to the City Council. The ordinance also makes
certain corrective amendments to the sections in Chapter III concerning commissions and
boards. The ordinance is effective 30 days after publication.
BE IT FINALLY RESOLVED, that the City Clerk is hereby authorized and directed to do
each of the following:
1. Publish the approved summary language once in the City's official newspaper;
2. Place a copy of this Resolution, the full text of the Ordinance, and the affidavit of publication of
the summary language in the City's ordinance book;
495802v1 CR225423
3. Make the full text of the Ordinance available for public inspection in the office of the City Clerk
during the City's regular business hours;
4. Incorporate the text of the Ordinance into the Crystal City Code; and
5. Post the updated Crystal City Code on the City's website.
Adopted this 7t' day of March, 2017.
BY THE CITY COUNCIL
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
495802vl CR225-423
Posted: March 3, 2017
City Council
Work Session Agenda
March 7, 2017
Immediately following the City Council meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at ______ p.m. on March 7,
2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council members Staff
____ Kolb ____ Therres
____ LaRoche ____ Revering
____ Parsons ____ Sutter
____ Adams ____ Ray
____ Budziszewski ____ Gilchrist
____ Dahl ____ Serres
____ Deshler
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Continue Opportunity Areas discussion *
2. Constituent issues update
3. New business*
4. Announcements*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov