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2017.02.21 Work Session Packet (2nd) Posted: Feb. 17, 2017 City Council Second Work Session Agenda Feb. 21, 2017 Immediately following the City Council meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at ______ p.m. on Feb. 21, 2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council members Staff ____ Deshler ____ Norris ____ Kolb ____ Therres ____ LaRoche ____ Revering ____ Parsons ____ Sutter ____ Adams ____ Gilchrist ____ Budziszewski ____ Serres ____ Dahl II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Blue Line Extension Advisory Committee Appointments 2. Bass Lake Road streetscape project status update* * Denotes no supporting information included in the packet. III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov _____________________________________________________________________ FROM: John Sutter, Community Development Director _____________________________________________________________________ DATE: February 16, 2017 TO: Anne Norris, City Manager (for February 21 Council work session) SUBJECT: Appointment process for Blue Line Extension advisory committees (Business Advisory Committee and Community Advisory Committee) On April 7, 2015, at the request of Metro Transit, the Council appointed the following representatives on two advisory committees for the Blue Line Extension project: Business Advisory Committee: Community Advisory Committee: - Denny Walsh (commercial property owner) - Gene Bakke (Skyway neighborhood) - John Slama (Herzing University) - Justin Youngbluth (Forest neighborhood) Metro Transit has set the appointment term at two years, meaning that these appointments expire on April 7. For this reason, Metro Transit is requesting that the city appoint representatives for the next two year term which would coincide with the project going from a 60% level of design to being under construction. Staff recommends soliciting new applicants for these committees. Current members are welcome to re-apply and would be evaluated along with any new applicants. If the Council agrees with this approach, staff would use the city website and social media to solicit applications as soon as possible after the February 21 work session. The application deadline would be March 17 so the Council could interview candidates the following week, most likely the evening of March 21 which is a regular Council meeting date. The Council would take action on the appointments at its April 4 meeting. Additional information about these committees is attached. Staff will be available to answer questions at the February 21 work session. COUNCIL STAFF REPORT Blue Line Extension - Appointment Process for Advisory Committees (Business and Community) Draft January 2017 1 | Page Charter of the METRO Blue Line Extension Business Advisory Committee (BAC) DRAFT OVERVIEW The METRO Blue Line Extension (BLRT) Business Advisory Committee (BAC) is established to provide guidance to the BLRT Corridor Management Committee (CMC) on community issues during the engineering and environmental phases of Blue Line project development. Appointments to the BAC will serve commencing early 2017 and concluding December 31, 2018; or until Construction Information Workgroups are formed prior to construction activities. PURPOSE The purpose of the BAC is to serve as a voice for the community and advise the BLRT Corridor Management Committee: 1. Provide input on light rail design and engineering topics including but not limited to station design, parking, multi-modal access to station and public art. 2. Advise on communications and outreach strategies related to BLRT. 3. Provide input on station area vision and character for development from a community perspective. 4. Identify potential issues and review strategies to mitigate the impacts of construction on residences and businesses. 5. Serve as an information resource and liaison to the greater corridor community and their appointing organization. REPORTING REQUIREMENTS One BAC Co-Chair will serve as a member of the CMC and provide updates of BAC activities at CMC. RESPONSIBILITIES Each member of the BLRT BAC agrees to: 1. Attend a majority of BAC meetings and actively participate in discussions by sharing ideas and expertise. 2. Actively participate in discussions; be a voice to advance the broader interests of community. 3. Routinely report back to their organization on the activities and discussions of the BAC as well as serve as a conduit of information to the broader community and to their appointing organization. 4. Identify issues affecting communities impacted by both the LRT project development and Community Works initiatives and assist in developing strategies for minimizing those impacts. 5. Provide feedback on communication and public involvement efforts. 6. Listen to and respect the viewpoints of others. 7. Accept outcomes of Metropolitan Council decisions. MEMBERSHIP Draft January 2017 2 | Page Members will be appointed in early 2017 and conclude their term by December 31, 2018 or until Construction Information Workgroups are formed prior to construction activities. Membership is intended to represent the diverse interests and stakeholders along Blue Line Extension line and will include stakeholders that are represented along the corridor. Specifically, membership will be appointed as follows: Community appointed members: 2 members from each community • Minneapolis • Golden Valley • Robbinsdale • Crystal • Brooklyn Park Chambers of Commerce: 1 member from each chamber organization • Minneapolis Regional • TwinWest • Robbinsdale • North Hennepin Area At-large representation appointed by the Chair of Metropolitan Council and Chair of Hennepin County Community Works Steering Committee: 3 If an appointed member is no longer able to participate actively in the BAC, the organization that appointed that person will be allowed to name a replacement. COMMITTEE CO-CHAIRS The Chair of Metropolitan Council and Chair of Hennepin County Community Works Steering Committee will (re)appoint two Co-Chairs for the BAC. The Co-Chairs are charged with ensuring corridor-wide perspectives are present when offering guidance to steering committees; lead committees through their tasks and ensure charter compliance; identify topics/issues of committee concern; and develop meeting agendas with Blue Line Extension Project Office and Hennepin County staff. MEETINGS The BAC will schedule monthly meetings on the Tuesday before Corridor Management Committee (second Thursday of month) from 8:00-9:30 AM. Agendas and meeting summaries will be distributed to all members at least five business days before the meeting and posted on the project’s website at BlueLineExt.org. Post meeting, meeting materials/presentations and approved meeting summaries will be posted on the project’s website: BlueLineExt.org. Due to the timeliness of topics, additional meetings, subcommittees meetings and focus groups may be scheduled as needed. To facilitate communication and a sharing of ideas and information, the BAC with meet jointly at least twice each year with the Community Advisory Committee (CAC). This meeting will replace a regularly scheduled CAC meeting. METRO Blue Line Extension Business Advisory Committee Proposed 2017 Meeting Schedule BLRT Business Advisory Committee (BAC) meetings will be held the Tuesday before Corridor Management Committee (second Thursday of month) from 8:00 AM to 9:30 AM. BAC meetings will be held at Blue Line Extension Project Office, 5514 West Broadway Ave, Suite 200, Crystal, MN 55428, unless otherwise noted. The following meeting schedule is proposed for 2017: • Tuesday, March 7 • Tuesday, April 11 • Tuesday, May 9 • Tuesday, June 6 • Tuesday, July 11 • Tuesday, August 8 • Tuesday, September 12 • Tuesday, October 10 • Tuesday, November 7 • Tuesday, December 12 METRO Blue Line Extension Business Advisory Committee (BAC) Appointment Form Information about the Organization : Provide the following information about your organization: Nominating Organization Name: President/ Chair Name: Street Address: City, State and Zip: Phone: E-mail: Information about the Appointee : Provide the following information about the person you are recommending to serve on the BAC committee. Appointee Name: Street Address: City, State and Zip: Phone: E-mail: Authorization: The executive director, chair, president or equivalent authorizes the above named person to represent the organization. Signature Position/Title: Mail or email this completed form to Dan Pfeiffer by March 3, 2017 to: Dan Pfeiffer, Assistant Public Involvement Manager Blue Line Extension Project Office 5514 West Broadway Avenue, Suite 200 Crystal, MN 55428 If you have questions or would like to request an electronic copy of the form, please contact Dan Pfeiffer at daniel.pfeiffer@metrotransit.org or (612) 373-3897. Draft January 2017 1 | Page Charter of the METRO Blue Line Extension Community Advisory Committee (CAC) DRAFT OVERVIEW The METRO Blue Line Extension (BLRT) Community Advisory Committee (CAC) is established to provide guidance to the BLRT Corridor Management Committee (CMC) on community issues during the engineering and environmental phases of Bottineau LRT project development.. Appointments to the CAC will serve commencing early 2017 and concluding December 31, 2018; or until Construction Information Workgroups are formed prior to construction activities. PURPOSE The purpose of the CAC is to serve as a voice for the community and advise the BLRT Corridor Management Committee: 1. Provide input on light rail design and engineering topics including but not limited to station design, parking, multi-modal access to station and public art. 2. Advise on communications and outreach strategies related to BLRT. 3. Provide input on station area vision and character for development from a community perspective. 4. Identify potential issues and review strategies to mitigate the impacts of construction on residences and businesses. 5. Serve as an information resource and liaison to the greater corridor community and their appointing organization. REPORTING REQUIREMENTS One CAC Co-Chair will serve as a member of the CMC and provide updates of CAC activities at CMC. RESPONSIBILITIES Each member of the BLRT CAC agrees to: 1. Attend a majority of CAC meetings and actively participate in discussions by sharing ideas and expertise. 2. Actively participate in discussions; be a voice to advance the broader interests of community. 3. Routinely report back to their organization on the activities and discussions of the CAC as well as serve as a conduit of information to the broader community and to their appointing organization. 4. Identify issues affecting communities impacted by both the LRT project development and Community Works initiatives and assist in developing strategies for minimizing those impacts. 5. Provide feedback on communication and public involvement efforts. 6. Listen to and respect the viewpoints of others. 7. Accept outcomes of Metropolitan Council decisions. MEMBERSHIP Members will be appointed in early 2017 and concluding December 31, 2018 or until Construction Information Workgroups are formed prior to construction activities. Draft January 2017 2 | Page Membership is intended to represent the diverse interests and stakeholders along Blue Line Extension line and will include stakeholders that are represented along the corridor. Specifically, membership be will appointed as follows: Community appointed members: • Minneapolis: 3 members • Golden Valley: 2 members • Robbinsdale: 2 members • Crystal: 2 members • Brooklyn Park: 3 members • Minneapolis Park and Recreation Board: 2 members Corridors of Opportunity Engagement Grantees: 10 At-large representation appointed by the Chair of Metropolitan Council and Chair of Hennepin County Community Works Steering Committee: 2 If an appointed member is no longer able to participate actively in the CAC, the organization that appointed that person will be allowed to name a replacement. COMMITTEE CO-CHAIRS The Chair of Metropolitan Council and Chair of Hennepin County Community Works Steering Committee will (re)appoint two Co-Chairs for the CAC. The Co-Chairs are charged with ensuring corridor-wide perspectives are present when offering guidance to steering committees; lead committees through their tasks and ensure charter compliance; identify topics/issues of committee concern; and develop meeting agendas with Blue Line Project Office and Hennepin County staff. MEETINGS The CAC will schedule monthly meetings on the Monday before Corridor Management Committee (second Thursday of month) from 6:00-8:00 PM. Agendas and meeting summaries will be distributed to all members at least five business days before the meeting and posted on the project’s website at BlueLineExt.org. Post meeting, meeting materials/presentations and approved meeting summaries will be posted on the project’s website: BlueLineExt.org. Due to the timeliness of topics, additional meetings, subcommittees meetings and focus groups may be scheduled as needed. To facilitate communication and a sharing of ideas and information, the CAC with meet jointly at least twice each year with the Business Advisory Committee (BAC). This meeting will replace a regularly scheduled CAC meeting. METRO Blue Line Extension Community Advisory Committee Proposed 2017 Meeting Schedule BLRT Community Advisory Committee (CAC) meetings will be held the Monday before Corridor Management Committee (second Thursday of month) from 6:00 PM to 8:00 PM. CAC meetings will be held at Blue Line Extension Project Office, 5514 West Broadway Ave, Suite 200, Crystal, MN 55428, unless otherwise noted. The following meeting schedule is proposed for 2017: • Monday, March 6 • Monday, April 10 • Monday, May 8 • Monday, June 5 • Monday, July 10 • Monday, August 7 • Monday, September 11 • Monday, October 9 • Monday, November 6 • Monday, December 11 METRO Blue Line Extension Community Advisory Committee (CAC) Appointment Form Information about the Organization : Provide the following information about your organization: Nominating Organization Name: President/ Chair Name: Street Address: City, State and Zip: Phone: E-mail: Information about the Appointee : Provide the following information about the person you are recommending to serve on the CAC committee. Appointee Name: Street Address: City, State and Zip: Phone: E-mail: Authorization: The executive director, chair, president or equivalent authorizes the above named person to represent the organization. Signature Position/Title: Mail or email this completed form to Dan Pfeiffer by March 3, 2017 to: Dan Pfeiffer, Assistant Public Involvement Manager Blue Line Extension Project Office 5514 West Broadway Avenue, Suite 200 Crystal, MN 55428 If you have questions or would like to request an electronic copy of the form, please contact Dan Pfeiffer at daniel.pfeiffer@metrotransit.org or (612) 373-3897.