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2017.02.07 Council Meeting Packet
Posted: Feb. 3, 2017 City Council Meeting Schedule Feb. 7, 2017 Time Type of meeting Location 6:45 p.m. First Council work session to discuss: • West Metro Fire-Rescue District Chief update Conference Room A 7 p.m. City Council meeting Council Chambers Immediately following the regular City Council meeting Second Council work session to discuss: • Tobacco license violation • Changes to chapters 3 and 6 of the City Code • Liquor license for Milton’s – Crystal Ball • Constituent issues update • New business • Announcements Conference Room A Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: Feb. 3, 2017 City Council First Work Session Agenda Feb. 7, 2017 6:45 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at ______ p.m. on Feb. 7, 2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council members Staff ____ Dahl ____ Norris ____ Deshler ____ Therres ____ Kolb ____ Larson ____ LaRoche ____ Revering ____ Parsons ____ Gilchrist ____ Adams ____ Serres ____ Budziszewski II. Agenda The purpose of the work session is to discuss the following agenda item: 1. West Metro Fire-Rescue District Chief update III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Memorandum DATE: February 2, 2017 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: West Metro Fire-Rescue District Update W est Metro Fire-Rescue District Chief Sarah Larson will be at the February 7 work session to update the City Council on recent West Metro Fire-Rescue District (WMFRD) activities, including the status of: - Tower/apparatus purchase - WMFRD strategic planning process - Emergency Preparedness training - Changes to WMFRD joint powers agreement and bylaws - 2016 calls for service. City Council Meeting Agenda Feb. 7, 2017 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda.* 3. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 3.1 Approval of the minutes from the following meetings: a. The regular City Council meeting on Jan. 17, 2017. b. The regular City Council work session on Jan. 17, 2017. 3.2 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 3.3 Approval of a resolution accepting the following donations: a. $250 from Crystal Business Association for the Crystal Ball. b. $3,000 from State Cyclocross Race for Crystal Recreation Department. c. $10,000 from VFW Post 494 for Crystal Frolics. d. $1,000 from Walmart for Crystal Police Reserve program. 3.4 Adoption of Parks and Recreation Commission bylaws. 3.5 Approval of a resolution closing debt service funds. 4. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda Feb. 7, 2017 Page 2 of 4 The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 5. Public Hearings 5.1 The Mayor will open a public hearing to receive comment and consider a resolution ordering the preparation of plans and specifications for the 2017 Alley Reconstruction Project. At its December 20 meeting, the City Council adopted a resolution setting the public hearing on the proposed 2017 Alley Reconstruction project for February 7. After the project presentation and hearing comments, recommend approval of the resolution ordering preparation of plans and specifications for the last phase of alley reconstruction. 5.2 The Mayor will open a public hearing to receive comment and consider a resolution allocating Community Development Block Grant funds. Each year the city receives an allocation of federal funds from the Community Development Block Grant (CDBG) program. The city’s 2017 allocation is expected to be $85,951. In prior years the city has used CDBG funds for deferred home improvement loans for low income homeowners. After receiving comments, recommend adoption of the resolution allocating 2017 CDBG funds for deferred home improvement loans for low income homeowners. 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance department to the city council, a list that is on file in the office of the finance department. Recommend approval of disbursements over $25,000. 6.2 The Council will consider a resolution to authorize the professional services agreement with SEH for the Phase 16 deep sanitary sewer design. In order to complete reconstruction of Regent Avenue in Phase 16, work on the sanitary sewer line is necessary. This work is beyond the scope of the street reconstruction work and additional engineering and design work is needed. Recommend approval of the resolution authorizing an agreement with SEH for this work. Crystal City Council Meeting Agenda Feb. 7, 2017 Page 3 of 4 6.3 The Council will consider a resolution accepting the plans and specifications for the Phase 16 Street Reconstruction Project. In order to keep this year’s street reconstruction project on schedule, recommend approval of the resolution accepting the plans and specifications for Phase 16 (Skyway) of street reconstruction. 6.4 The Council will consider a resolution ordering the advertisement for bids for the Phase 16 Street Reconstruction Project. In order to keep this year’s street reconstruction project on schedule, recommend approval of the resolution ordering advertisement for bids for Phase 16 (Skyway) of street reconstruction. 6.5 The Council will consider a resolution approving the purchase of replacement pool railings for the Crystal Cove Pool. The 2017 PIR includes funds for the rehab of the railings and stair treads for the water slide. Recommend approval of the resolution authorizing this purchase and work. 7. Announcements a. The Crystal, New Hope, East Plymouth League of Women Voters in holding a Protect Bees and Other Pollinators information meeting at 7 p.m., Wednesday Feb. 8 at New Hope City Hall, 4401 Xylon Avenue North. b. The council will hold a work session on Feb. 9 at 6:30 p.m. in Conference Room A at City Hall. c. Crystal Business Association meets Feb. 15 at 8:30 a.m. City Hall in the Community Room. d. An open house for Bassett Creek Park Pond sediment removal project is Feb. 16 from 5:30 to 7:30 p.m. at Heathers Manor, 3000 Douglas Dr. N., in the downstairs community room. e. City offices will be closed on Monday, Feb.20 for the Presidents’ Day holiday. f. The next Citizen Input Time is Feb. 21 at 6 p.m. in Conference Room A at City Hall. g. The next city council meeting is Feb. 21 at 7 p.m. in the Council Chambers at City Hall. Crystal City Council Meeting Agenda Feb. 7, 2017 Page 4 of 4 h. The Light of Crystal is holding its 4th Annual Bowling Tourney and Concert on Saturday, March 11, at 6:30 p.m. at Doyle’s Bowl. i. Crystal Masquerade Ball is Saturday, March 18 from 5 – 11 p.m. at Crystal Community Center. Tickets are available at Crystal Community Center. j. Girl and Boy Scout troops are invited to lead the pledge at city council meetings. Troops that are interested may contact city staff for information. k. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov 8. Adjournment 9. Feb. 7, 2017 Meeting Schedule Time Type of meeting Location 6:45 p.m. First Council work session to discuss: • West Metro Fire-Rescue District Chief update Conference Room A 7 p.m. City Council meeting Council Chambers Immediately following the regular City Council meeting Second Council work session to discuss: • Tobacco license violation • Changes to chapters 3 and 6 of the City Code • Liquor license for Milton’s – Crystal Ball • Constituent issues update • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend. See you at Tuesday’s meeting. City Council meeting minutes Jan. 17, 2017 Page 1 of 5 1. Call to Order, Roll Call and Pledge of Allegiance Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on Jan. 17, 2017 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the following attendance was recorded: Council members present: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent: Deshler. City staff present: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City Manager/Human Resources Manager K. Therres, City Planner D. Olson, Public Works Director/City Engineer M. Ray, Police Chief S. Revering and City Clerk C. Serres. Pledge of Allegiance Mayor Adams led the Council and audience in the Pledge of Allegiance. 2. Approval of Agenda The Council considered approval of the agenda. Moved by Council Member Kolb and seconded by Council Member LaRoche to approve the agenda. Motion carried. 3. City Council Meeting Minutes The Council considered the minutes from the following meetings in a single motion: 3.1 The regular City Council meeting from Jan. 3, 2017. 3.2 The regular City Council work session from Jan. 3, 2017. 3.3 The regular City Council work session from Jan. 12, 2017. Moved by Council Member Parsons and seconded by Council Member Dahl to approve the above minutes in a single motion. Motion carried. 4141 Douglas Dr. N., Crystal, MN 55422-1696 763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov 3.1 City Council meeting minutes Jan. 17, 2017 Page 2 of 5 4. Consent Agenda The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.2 Approval of Resolution No. 2017-18, accepting the following donations: a. $20 from a Crystal citizen for Crystal Police Shop with a Cop program. b. $1,560.74 from Crystal Crime Prevention Board to Crystal Police K-9 Unit (proceeds are from the Run for Rocco fundraiser that occurred in September 2016). c. $1,000 from Crystal Lions Club for Crystal Recreation (bands in the parks). d. $200 from Steven Lundeen and L. Zwack to Crystal Community Center in memory of LaVeta Zwack. e. $500 from Paster Properties for the 2016 Crystal employee holiday party. f. $25 from R. L. Swanson to Crystal Community Center in memory of LaVeta Zwack. g. $228.21 from various individuals to the Crystal K-9 Unit. 4.3 Approval of Resolution No. 2017-19, adopting Council rules. 4.4 Approval of Resolution No. 2017-20, amending the city’s investment policy. 4.5 Approval of three solicitor licenses for Riley Havlicek, Kristjan Jesmer and Alan Wagner of The Window Store Home Improvements, Inc. to go door-to-door in Crystal from Jan. 18 – Dec. 31, 2017, offering free estimates and scheduling appointments for home improvement projects. Moved by Council Member LaRoche and seconded by Council Member Kolb to approve the consent agenda. Motion carried. 5. Open Forum No public comment was given during open forum. 6. Public Hearing 6.1 The Mayor announced the purpose of the public hearing: To receive comment and consider a new off-sale liquor license for Binge Time Marketing Corporation d/b/a Lube Liquor located at 5924 West Broadway. City Clerk C. Serres addressed the Council. The City received a verbal comment prior to the public hearing from the owners of 5907 Kentucky Ave. N. The owners would like to see the new business operate in the same manner as the existing liquor store and are not in favor of any potential alterations to expand the building or parking lot. 3.1 City Council meeting minutes Jan. 17, 2017 Page 3 of 5 The Mayor opened the public hearing for testimony. There being no one wishing to appear before the Council to give testimony, Mayor Adams declared the public hearing closed. Moved by Council Member LaRoche and seconded by Council Member Budziszewski to approve a new off-sale liquor license at 5924 West Broadway, submitted by Binge Time Marketing Corporation d/b/a Lube Liquor. Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried. 7. Regular Agenda 7.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the office of the finance department. Moved by Council Member Kolb and seconded by Council Member Dahl to approve the list of disbursements over $25,000. Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried. 7.2 The Council considered a resolution for a conditional use permit for extended hours of operation at 5924 West Broadway (Binge Time Marketing d/b/a Lube Liquor). City Planner D. Olson and applicant Dave Dubay addressed the Council. Moved by Council Member Parsons and seconded by Council Member LaRoche to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2017 – 21 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR DAVE DUBAY Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 7.3 The Council considered a resolution for a conditional use permit for outdoor storage at 3300 Winpark Drive (Radius Track). City Planner D. Olson and Radius Track President Bob Krebsbach addressed the Council. 3.1 City Council meeting minutes Jan. 17, 2017 Page 4 of 5 Moved by Council Member Kolb and seconded by Council Member Parsons to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2017 – 22 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR RADIUS TRACK CORPORATION Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 7.4 The Council considered second reading and adoption of an ordinance establishing the Parks and Recreation Commission. City Manager A. Norris addressed the Council. Moved by Council Member Budziszewski and seconded by Council Member Dahl to adopt the following ordinance: ORDINANCE NO. 2016 – 08 AN ORDINANCE ESTABLISHING THE PARKS AND RECREATION COMMISSION And further, that this is the second and final reading. Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried. 7.5 The Council considered second reading and adoption of an ordinance establishing the Environmental Quality Commission and a resolution approving summary language for publication. City Manager A. Norris addressed the Council. Moved by Council Member LaRoche and seconded by Council Member Dahl to adopt the following ordinance: ORDINANCE NO. 2016 – 07 AN ORDINANCE ESTABLISHING THE ENVIRONMENTAL QUALITY COMMISSION And further, that this is the second and final reading. Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried. Moved by Council Member Parsons and seconded by Council Member Dahl to adopt the following resolution, the reading of which was dispensed with by unanimous consent: 3.1 City Council meeting minutes Jan. 17, 2017 Page 5 of 5 RESOLUTION NO. 2017 – 23 RESOLUTION APPROVING SUMMARY LANGUAGE FOR PUBLICATION OF ORDINANCE NO. 2016-07 AND ORDINANCE NO. 2016-08 Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 7.6 The Council considered a resolution to establish parking restrictions on portions of Regent Avenue and 58th Avenue. Public Works Director/City Engineer M. Ray addressed the Council. Moved by Council Member Parsons and seconded by Council Member LaRoche to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2017 – 24 ESTABLISHING ON STREET PARKING RESTRICTIONS ON PORTIONS OF REGENT AVENUE AND 58TH AVENUE Voting aye: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 8. Announcements The Council made several announcements about upcoming events. 9. Adjournment Moved by Council Member Dahl and seconded by Council Member Parsons to adjourn the meeting. Motion carried. The meeting adjourned at 7:53 p.m. ____________________________ Jim Adams, Mayor ATTEST: _________________________________________ Chrissy Serres City Clerk 3.1 City Council work session minutes Jan. 17, 2017 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:28 p.m. on Jan. 17, 2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to order. I. Attendance The city clerk recorded the attendance for City Council members and staff: Council members present: Budziszewski, Dahl, Kolb, LaRoche, Parsons and Adams. Absent: Deshler. City staff present: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City Manager/Human Resources Manager K. Therres, Public Works Director/City Engineer M. Ray, Police Chief S. Revering and City Clerk C. Serres. II. Agenda The Council and staff discussed the following agenda items: 1. Constituent issues update 2. City manager monthly check-in 3. New business 4. Announcements III. Adjournment The work session adjourned at 6:32 p.m. ________________________________ Jim Adams, Mayor ATTEST: ________ Chrissy Serres City Clerk 4141 Douglas Dr. N., Crystal, MN 55422-1696 763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov 3.1 Page 1 of 2 APPLICATIONS FOR CITY LICENSE February 7, 2017 RENTAL – NEW 5442 Orchard Ave N – Michael Haggerty 3049 Winnetka Ave N – Reill Properties LLC (Conditional) 5642 Xenia Ave N – Alberto Teran (Conditional) 3815 Yates Ave N – Edelstein Family 1 LLC (Conditional) RENTAL – RENEWAL 3817-3819 Colorado Ave N – Robert Anderson 4321 Colorado Ave N – James & Alice Baker (Conditional) 4817 Douglas Dr N – RHA 3 LLC 5204 Fairview Ave N – DEEJ LLC 2912 Hampshire Ave N - RHA 3 LLC 3611 Hampshire Ave N – Matthew Hulmer (Conditional) 3948 Idaho Ave N – IH2 Property Illinois, LP (Conditional) 5228 Kentucky Ave N – Michael Mills 5412 Maryland Ave N – Grigoriy Vayntrub 5640 Nevada Ave N – R & B Management II LLC 5430 Orchard Ave N – Joseph and Joan McCusker (Conditional) 5801 Oregon Ave N – Gairbyat LLC (Conditional) 5808 Pennsylvania Ave N – C Spencer/J Jucick Spencer 3533 Quail Ave N – Adrian & Veronica Jimenez (Conditional) 5540 Regent Ave N – Open Hands Inc (Conditional) 5731 Regent Ave N – Thomas Ruen 5607 Rhode Island Ave N – Anthony Otis (Conditional) 3147 Welcome Ave N – Mark Eide (Conditional) 3216 Welcome Ave N – Chris Nelson 3613 Welcome Ave N – Timothy Fuhrmann 4312 Welcome Ave N – Al Stobbe Homes Inc (Conditional) 3612 Yates Ave N – David Cheng (Conditional) 6300 27th Ave N – Sedona Hills Apartments (Conditional) 6400 27th Ave N – Sedona Hills Apartments (Conditional) 8001 33rd Pl N – Tammy Carlson (Conditional) 6021 34th Ave N – Luella Puumala 5308 35th Ave N – 5504 Church St LLC (Conditional) 5925 36th Ave N – Proven Solutions LLC (Conditional) 6012-6016 36th Ave N – Stephan Good 7700/10/20 36th Ave N – Winnetka Village (Conditional) 6118 47th Ave N – Leo & James Rehmann 6424 50th Ave N – Deanna Lynn Reiss (Conditional) 5328 53rd Ave N – Galen & Teresa Watje (Conditional) TREE TRIMMER Central MN Tree Service 480 Rice Creek Blvd Fridley, MN 55432 Crystal Tree Service P O Box 28068 Crystal, MN 55428 Elijah’s Tree Care LLC 3025 Walnut Grove Lane N Plymouth, MN 55447 Golden Leaf Tree Service 1400 Sumter Ave N Golden Valley, MN 55427 Jonny’s Landscape & Tree Service 8745 1st Ave S Bloomington, MN 55420 3.2 Page 2 of 2 Pioneer Tree & Landscape 32294 93rd St Pierz, MN 56364 S & S Tree Specialists 405 Hardman Ave South St Paul, MN 55075 True Tree Solutions 13684 160th Ave Little Falls, MN 56345 3.2 CITY OF CRYSTAL RESOLUTION NO. 2017 - RESOLUTION ACCEPTING DONATIONS FROM CRYSTAL BUSINESS ASSOCIATION, STATE CYCLOCROSS RACE, VFW POST 494 AND WALMART WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donations: Donor Purpose Amount Crystal Business Association Crystal Ball $250 State Cyclocross Race Crystal Recreation $3,000 VFW Post 494 Crystal Frolics $10,000 Walmart Crystal Police Reserves $1,000 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-named for their generous donations. Dated: February 7, 2017 By: __________________________ Jim Adams, Mayor ATTEST: __________________________ Chrissy Serres, City Clerk 3.3 3.4 3.4 3.4 3.4 3.4 Memorandum DATE: February 1, 2017 TO: Mayor and City Council Anne Norris, City Manager FROM: Jean McGann, AEM Financial Solutions, LLC RE: Consideration of resolution closing the 2005A improvement Bonds and the 2006A Improvement Bonds to the Major Building Replacement Fund and the Street Maintenance Fund. Background The Series 2005A Improvement Bonds and the 2006A Improvement Bonds were called for early redemption on August 1, 2016. In November 2016, Council discussed transferring the Special Assessments Receivable to the Street Maintenance Fund and the remaining cash balances to the Major Building Replacement Fund. Discussion Cash Balances On August 1, 2016 the final payments were made on the 2005A Improvement Bonds and the 2006A Improvement Bonds. Once all debt has been retired, the related debt service fund needs to be closed. If there are remaining assets in the fund, the City Council needs to make a determination as to where the assets are transferred to. Past practice has been to transfer the remaining debt services fund assets to the Street Reconstruction Fund since the bonds relate to earlier street reconstruction projects. Due to the cash position on the Street Reconstruction Fund and the Major Building Replacement Fund the City Council is being asked to consider an alternative for the transfer of funds. Major Building Replacement Fund At this time, the Street Reconstruction Fund has a cash balance of $2,464,701.16 which places this fund in a relatively good financial position. That said, the Major Building Replacement fund remains in a cash deficit position due to the construction of the Public Works Facility. In 2016, $563,153 of the Capital Improvement Funds property tax levy was directed to the Major Building Replacement Fund. Even with this allocation, the fund remains in a deficit cash position at year-end. 3.5 As of December 31, 2016, the 2005A Improvement Bonds has a cash balance of $65,835.84 and the 2006A Improvement Bonds has a cash balance of $138,109.70. In total, there is $203,945.54 cash available to transfer to the Major Building Replacement Fund. As of December 31, 2016 the Major Building Replacement Fund has a cash deficit of $67,753.25. If the City Council approves the transfer of $203,945.54, the Major Building Replacement Fund will then have a positive cash balance of $136,192.29. Special Assessments As of December 31, 2016, the following special assessments are outstanding; To assist with on-going street reconstruction projects, City Council is asked to consider transferring all Special Assessment Balances to the Street Reconstruction fund. Conclusion: The City Council is asked to consider passing a resolution that transfers $203,945.54 to the Major Building Replacement Fund, transfers $746,738.17 of Special Assessments Receivable to the Street Reconstruction fund and closes the 2005A Improvement Bond Fund and the 2006A Improvement Bond Fund. 3.5 City of Crystal RESOLUTION NO 2017- CLOSING THE 2005A IMPROVEMENT BOND FUND AND THE 2006A IMPROVEMENT BOND FUND WHEREAS, the 2005A Improvement Bonds and the 2006A Improvement Bonds were called for early redemption on August 1, 2016; WHEREAS, all debt obligations of the 2005A Improvement Bonds the 2006A Improvement bonds have been satisfied; WHEREAS, there are remaining assets in the 2005A Improvement Bonds the 2006A Improvement bonds; WHEREAS the remaining assets of the 2005A Improvement Bonds the 2006A Improvement bonds will be transferred as follows; • 2005A Improvement Bond will transfer $65,835.84 to the Major Building Replacement Fund • 2006A Improvement Bond will transfer $138,109.70 to the Major Building Replacement Fund • 2005A Improvement Bond will transfer $73,683.45 in Delinquent Special Assessments receivable and $197,320.82 of Deferred Special Assessment receivable to the Street Reconstruction Fund • 2006A Improvement Bond will transfer $104,033.55 in Delinquent Special Assessments receivable and $371,700.35 of Deferred Special Assessment receivable to the Street Reconstruction Fund NOW, THEREFORE BE IT RESOLVED that the 2005A Improvement Bond Fund the 2006A Improvement Bond Fund will be closed as of December 31, 2016. Dated: February 7, 2017 By: _____________________________ Jim Adams, Mayor ATTEST: ___________________________ Chrissy Serres, City Clerk 3.5 Memorandum DATE: February 7, 2017 TO: City Council FROM: Mark Ray, PE, Public Works Director Mick Cyert, Engineering Project Manager SUBJECT: Hold Public Improvement Hearing, Order Project and Preparation of Plans and Specifications 2017 - Alley Reconstruction Project (Project #2017-07) Summary At the December 20, 2016 City Council meeting, the Council accepted the feasibility report for the 2017 Alley Reconstruction Project. The Council then called for a public improvement hearing for the February 7, 2017 Council meeting. A project open house was held at City Hall on January 19, 2017 and around a half dozen property owners attended. The purpose of the public improvement hearing is to give property owners an opportunity to ask questions and express concerns about the project. At the Improvement Hearing, the City Council shall hear and consider all comments and objections to the proposed project, whether presented orally or in writing. This is a required step in Minnesota State Statutes for projects with assessments. The public assessment hearing will be in the fall after the work is completed. Once the public hearing is closed, City Council will consider all comments and concerns. If the Council elects to move forward with the project design and bidding process, then they will approve the resolution ordering the preparation of the project plans and specifications. The project will come before the City Council for approval two more times before construction starts. The first time will be when the Council approves the plans and orders project bids. The second time will be when the Council accepts the bids and awards the contract for construction. Proposed Project Assessments The total construction cost is estimated at $209,630. The amount to be assessed is estimated to be $125,778 and the estimated assessment cost is $2,567 for each of the 49 Single Family/Duplex benefitting parcels. 5.1 Attachments • Project Location Map • Project Schedule Recommended Action • Hold the Public Improvement Hearing for the 2017 Alley Reconstruction Project. • Motion to approve the Resolution ordering the preparation of plans and specifications for Project #2017-07 2017 Alley Reconstruction. 5.1 5.1 G:\Projects\2017\Alleys\429 Project Process Form Alley 17.docx 2017 – Concrete Alley Paving Construction Project Process (2017-07) 429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements. Rev. January 19, 2017 10/31/16 Date Project Step Purpose of Step Council Action Staff Action November 15, 2016 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2016 December 20, 2016 Accept Feasibility Report and Call for Improvement Hearing The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and potential assessments. As part of the meeting the City Council will also set the date and time for the Improvement Hearing as required by the 429 process Resolution 2016 January 19, 2017 5:30 – 7-30 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions they have about the project Mail Notices January 3, 2017 February 7, 2017 Conduct Improvement Hearing The purpose of this hearing is for the City Council to discuss a specific local improvement before ordering it done. The Council considers all the information in the Feasibility Report and any other information necessary for Council deliberation. At the Improvement Hearing interested persons may voice their concerns, whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing. If the Council rejects the project, it may not reconsider that same project unless another hearing is held following the required notice. Public Hearing Mail notice: January 3, 2017 Ad in paper: January 19 & 26, 2017 February 7, 2017 Order Improvement and Preparation of Plans and Specifications The project may be ordered any time within 6 months after the Improvement Hearing. It is not advisable to change project parameters after ordering the improvement. Upon ordering the improvement construction drawings and specifications are prepared. Any changes to the project scope after this point will require redesign effort with additional cost and staff time as a result. This also has the potential to delay the project. Resolution 2017 March 7, 2017 Approve Plans and Order Advertisement for Bids This step is a requirement of the 429 process. Resolution 2017 March 9, 2017 Publish Ad for Bid in Sun Post News Paper A step in the bidding process. The project will also be advertised on Quest CDN website Publish Ad for Bid Ad in paper March 16 & 23,2017 April 12, 2017 Bid Opening – 1:00 P.M. Bids are opened by staff and tabulated. From here staff will make a recommendation to the City Council for award. Open Bids 5.1 G:\Projects\2017\Alleys\429 Project Process Form Alley 17.docx Date Project Step Purpose of Step Council Action Staff Action April 19 ,2017 Accept Bid and Award Contract City Council approves all the project construction-related contracts. This step is required in the 429 process and allows for the project to move forward with starting the actual construction process. Resolution 2017 Execute contract issue notice to proceed Late June– July, 2017 (June, 26 start) Construction Once the project is awarded staff manages the day-to-day contract execution. Project Manager or Resident Project Representative is on-site to make sure the project is constructed in accordance to the plans and specifications. Communications between the contractor and city is primarily through the City Engineer, Project Manager and Resident Project Representative. Significant changes will be brought to the City Council for approval prior to the work being executed. Minor changes and field directives are authorized by the City Engineer in advance to maintain the project schedule. Adjustments to estimated quantities occur during the final acceptance of the improvements. Manage Project September 5, 2017 Declare Amount to be assessed Order Preparation of Assessment Roll and Call for Assessment Hearing The City Council will set the date and time for the Assessment Hearing as required by the 429 process. Resolution 2017 October 3, 2017 Conduct Assessment Hearing The purpose of this hearing is to give property owners an opportunity to express concerns about the actual special assessment. At the Assessment Hearing the City Council shall hear and consider all objections to the proposed assessment, whether presented orally or in writing. This is a required step in the 429 process. Properties that went ahead with private driveway and sewer service repair work agreed to waive their right to appeal the assessment for the repair work. Public Hearing Mail Notice September 6, 2017 Ad in paper: September 21 & 28, 2017 October 3, 2017 Adopt Assessments City Council must, by resolution, adopt the same as the special assessment against the lands named in the assessment roll. This step is a requirement of the 429 process. Once the assessment roll is adopted the assessments are set and become liens against the properties listed. Resolution 2017 Mail notice of adoption on and explanation of payment options October 4, 2017 November 20, 2017 Assessments Certified to Hennepin County Assessments Certified 5.1 RESOLUTION NO. 2017 - ______ ORDERING PUBLIC IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR ALLEY RECONSTRUCTION PROJECT #2017-07 WHEREAS, since 2007, the City has been reconstructing alleys throughout the City to replace the existing alley pavement with concrete; and WHEREAS, the last of the alleys originally programmed to be reconstructed are included in this project; and WHEREAS, the 2017 Alley Reconstruction project is being constructed in accordance with Minnesota State Statute 429 requirements; and WHEREAS, the City Council ordered the preparation of the feasibility report on November 15, 2016; and WHEREAS, the City Council accepted the Feasibility Report and called for a Public Improvement Hearing on December 20, 2016; and WHEREAS; the City Council held the Public Improvement Hearing on February 7, 2017; and WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby orders the public improvement and the preparation of the plans and specifications for the 2017 Alley Reconstruction Project. Adopted by the Crystal City Council this 7th day of February, 2017. Jim Adams, Mayor ATTEST: _________________________________________ Christina Serres, City Clerk 5.1 PAGE 1 OF 2 _____________________________________________________________________ FROM: John Sutter, Community Development Director _____________________________________________________________________ DATE: February 2, 2017 TO: Anne Norris, City Manager (for February 7 meeting) SUBJECT: [Public Hearing] Consider resolution allocating 2017 Community Development Block Grant funds A. BACKGROUND The U.S. Department of Housing & Urban Development (HUD) provides assistance to local communities through its Community Development Block Grant (CDBG) program. Crystal does not receive funds directly from HUD, but it does receive a specific allocation of funds through Hennepin County. Crystal’s anticipated 2017 CDBG allocation is $85,951 which is 2.8% less than we received in 2016. To use CDBG funds the city must hold an annual public hearing and adopt an allocation resolution. The hearing is scheduled for February 7 and the required notice was published in the Sun Post on January 26. The following items are attached: 1. List of 2017 CDBG allocations for Crystal and other Hennepin County cities 2. Table showing changes in Crystal’s allocation, 2012-2017 3. Funding request form for Deferred Home Improvement Loans 4. Status report as of December 31, 2016 5. Notice of public hearing 6. Proposed resolution allocating 2017 CDBG funds B. PROGRAM GUIDELINES In order to comply with the CDBG regulations, Hennepin County has implemented the following guidelines for the use of the city’s allocation: At least 20% of all housing resulting from redevelopment, whether new or rehabbed units, must be affordable to lower income persons. Because the deferred home improvement loans are only available to households at or below 50% of Twin Cities metro area median income, all of the housing units qualify as affordable. COUNCIL STAFF REPORT CDBG Allocation - Annual Public Hearing 5.2 PAGE 2 OF 2 At least 70% will be spent on programs that benefit lower income persons. 100% of the funds would benefit lower income persons. No more than 15% can be spent on activities that provide public services. No funding for services is recommended. If the Council does decide to fund services, then the 15% maximum would be $12,893 of the $85,951 allocation. C. FUNDING REQUESTS 1. Deferred Home Improvement Loans (administered by Hennepin County) $85,951 recommended funding in 2017 • Since 1982 Crystal has used part of its CDBG allocation for deferred home improvement loans for low income households. • Hennepin County administers the program for the city, as it does for eight other cities including three cities bordering Crystal. • Interest-free loans are made to households up to 50% of Twin Cities metro area median income. • Repayment is deferred for 15 years and the loan is forgiven if the recipient continues to own and occupy the property throughout the 15 year term. • Repayment is required if the recipient sells the property or moves out within the 15 year period. The annual allocation is supplemented by program income from repayment of previous loans. • The demand for the program exceeds the available funding. At the end of 2016 there were 6 projects in process and 16 households on the waiting list. The annual allocation is typically enough for three or four projects per year. Funding is recommended because this program is consistent with a key strategic priority of the city (preservation of existing housing). No other funding requests have been received. D. REQUESTED ACTION Adoption of the attached resolution is recommended. The resolution includes a clause allowing the City Manager to make adjustments to deal with a possible increase or decrease in the final allocation once it is finalized by HUD. 5.2 Es t i m a t e d 2 0 1 7 A l l o c a t i o n s b y C i t y Ci t y 20 1 6 A l l o c a t i o n E s t i m a t e d 2 0 1 7 C h a n g e N o t e s ( w h y c h a n g e d f r o m 2 0 1 6 ) Br o o k l y n C e n t e r $2 5 9 , 4 5 5 $2 5 5 , 6 1 6 - 1 . 5 % d e c l i n e i n s h a r e o f p o p u l a t i o n a n d p o v e r t y Br o o k l y n P a r k $4 4 8 , 9 7 3 $4 0 1 , 3 3 1 - 1 0 . 6 % d e c l i n e i n p o v e r t y a n d o v e r c r o w d i n g Cr y s t a l $8 8 , 4 0 6 $8 5 , 9 5 1 - 2 . 8 % d e c l i n e i n o v e r c r o w d i n g Ed i n a $1 1 5 , 5 7 1 $1 1 8 , 4 2 4 2 . 5 % i n c r e a s e i n p o v e r t y Ho p k i n s $1 3 5 , 0 4 4 $1 4 0 , 9 1 5 4 . 3 % i n c r e a s e i n o v e r c r o w d i n g Ma p l e G r o v e $1 6 6 , 0 3 4 $1 6 5 , 9 5 3 0 . 0 % Ne w H o p e $1 2 1 , 3 6 1 $1 1 1 , 0 0 0 - 8 . 5 % d e c l i n e i n o v e r c r o w d i n g Ri c h f i e l d $2 4 1 , 7 7 3 $2 3 6 , 5 3 3 - 2 . 2 % d e c l i n e i n p o v e r t y St . L o u i s P a r k $1 6 1 , 8 1 1 $1 6 2 , 0 7 8 0 . 2 % TO T A L $1 , 7 3 8 , 4 2 8 $1 , 6 7 7 , 8 0 1 - 3 . 5 % 5.2 CI T Y O F C R Y S T A L An n u a l C D B G A l l o c a t i o n s , 2 0 1 2 - 2 0 1 7 NA M E O F 20 1 2 20 1 3 20 1 4 20 1 5 20 1 6 2017 PR O G R A M FI N A L FI N A L FI N A L FI N A L FI N A L PRELIMINARY OR P R O J E C T BU D G E T BU D G E T BU D G E T BU D G E T BU D G E T BUDGET De f e r r e d H o m e I m p r o v e m e n t L o a n s f o r ho u s e h o l d s ≤50 % a r e a m e d i a n i n c o m e * $8 0 , 1 4 6 $ 9 2 , 3 8 8 $1 0 7 , 9 5 6 $9 2 , 9 2 7 $8 8 , 4 0 6 $85,951 Fi v e C i t i e s S e n i o r T r a n s p o r t a t i o n $1 3 , 7 0 0 $1 3 , 7 0 0 $0 $0 $0 $0 TO T A L C D B G F U N D I N G A N D % C H A N G E F R O M P R I O R Y E A R : $9 3 , 8 4 6 5 . 3 % $ 1 0 6 , 0 8 8 1 3 . 0 % $ 1 0 7 , 9 5 6 1 . 8 % $ 9 2 , 9 2 7 - 1 3 . 9 % $ 8 8 , 4 0 6 - 4 . 9 % $85,951 -2.8% Se r v i c e s a s % o f t o t a l b u d g e t * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 . 6 0 % 12 . 9 1 % 0. 0 0 % 0. 0 0 % 0. 0 0 % 0.00% ** N o m o r e t h a n 1 5 % o f t h e a l l o c a t i o n m a y b e s p e n t o n s e r v i c e s , m e a n i n g $ 1 2 , 8 9 3 i n 2 0 1 7 * A d d i t i o n a l f u n d s f o r t h i s a c t i v i t y m a y b e c o m e a v a i l a b l e u p o n r e p a y m e n t o f p r e v i o u s l y f u n d e d D e f e r r e d H o m e I m p r o v e m e n t L o a n s . R e p a y m e n t o c c u r s w h e n a l o a n r e c i p i e n t m o v e s o u t o r se l l s t h e p r o p e r t y b e f o r e t h e e n d o f t h e l o a n t e r m . 5.2 Hennepin County CDBG Funding Request Form 2017 Program Year Organization Information Agency/Organization Name: City of Crystal Address: 4141 Douglas Dr N, Crystal MN 55422 Organization Type: ☒☒ ☒☒Government Non-Profit For-Profit Other:Click here to enter text. Name of Primary Contact: John Sutter Title of Primary Contact: Community Development Director Primary Contact Email: john.sutter@crystalmn.gov Primary Contact Phone: 763.531.1130 Activity Information Activity Name: Activity #2.0 - Deferred Home Improvement Loans for Rehabilitation of Private Property Amount of 2017 CDBG Funding Request: $85,951 Use of CDBG Funds (e.g. acquisition, rehabilitation, construction): Rehabilitation Description of Activity: Home rehabilitation for households at or below 50% of area median income. Location Address (if applicable): Scattered sites across the city (specific addresses unknown at this time) Description of Project Service Area (if applicable): City-wide Anticipated Accomplishments: For Housing activities #Housing Units: 4 For non-Housing activities: #People Served: List Census Block Groups served by activity/facility: 5.2 Activity Need, Consistency with Plans, and Public Support Who is the target clientele? What populations will benefit from the activity? Low-income homeowners (at or below 50% of area median income) What needs does this activity address? This activity directly benefits low income households (at or below 50% AMI) who are unable to maintain and stay in their homes due to deterioration and necessary rehabilitation. How does the activity meet a need identified in the 2015-2019 Consolidated Plan? This is a high priority activity (Strategy #2; Goal #6) in the Consolidated Plan. How does the activity meet other locally identified community development needs? Preservation of existing affordable housing, which is an ongoing need as the city's housing stock ages. Describe any community or private partnership support: None Implementation Schedule Projects may begin on or after July 1, 2017. Projects must be complete by June 30, 2018. Note: Priority given to projects that can be completed by March 30, 2018. Task Anticipated Completion Date There are 6 project in process and 16 households on the waiting list N/A (ongoing program) 5.2 Activity Funding 2017 Funding Sources Amount Secured? CDBG $85,951 Yes - Annual allocation Other local funds: specify if applicable $0 Other federal funds: Program Income - In addition to the annual allocation, program income is received from repayment of previous loans. The amount is unknown at this time because it depends on how many prior recipients sell or move out of their homes before the end of their 15 year term. Unknown No State (Attach separate pages if necessary) Has this activity received CDBG funding in previous years? ☒☒ ☒☒ Yes ☐☐ ☐☐ No If Yes, describe: Same as prior year. This activity is a continuation of a longstanding use of CDBG funds. Uses of Funds Amount Labor & materials for home improvements; soft costs related to same $85,951 (Attach separate pages if necessary) Staff Capacity Describe staff capacity and experience relevant to administering this activity: This activity is administered by Hennepin County for Crystal and several other cities List the names, position titles, and brief qualifications of staff who will be primarily responsible for delivering this activity (attach additional pages if necessary): N/A (administered by Hennepin County) 5.2 2/ 2 / 2 0 1 7 HE N N E P I N C O U N T Y RE H A B I L I T A T I O N L O A N P R O G R A M CL I E N T S T A T U S R E P O R T As o f 1 2 / 3 1 / 2 0 1 6 Ci t y To t a l F u n d s c o m m i t t e d P r o j e c t s P r o j e c t s P r o j e c t s F u n d s C l i e n t s F u n d s N o t F u n d s s p e n t F u n d s c o m m i t t e d P r o j e c t s P r o j e c t s fu n d s s p e n t to C o n t r a c t s St a r t e d Co m p l e t e d in P r o c e s s Re s e r v e d Wa i t i n g Co m m i t t e d to Contracts Started Completed Br o o k l y n C e n t e r 15 , 9 9 7 $ 6, 3 5 9 $ 1 2 5 88 , 8 6 4 $ 3 91 , 0 3 6 $ 5 5 , 7 9 5 $ 46,497 $ 3 2 Br o o k l y n P a r k 13 4 , 3 2 2 $ 44 , 1 4 6 $ 2 4 5 94 , 7 5 8 $ 19 67 , 1 1 2 $ 29 2 , 3 3 0 $ 184,815 $ 8 8 Co n P o o l 42 , 3 7 2 $ 33 , 9 8 9 $ 4 2 6 21 1 , 4 1 3 $ 3 13 2 , 0 8 0 $ 14 9 , 2 2 9 $ 86,164 $ 10 8 Cr y s t a l - $ - $ 0 0 6 17 1 , 0 0 0 $ 16 54 , 2 1 6 $ 30 , 0 7 5 $ - $ 0 1 Ed i n a - $ - $ 0 0 1 30 , 0 0 0 $ 0 20 7 , 0 0 1 $ 17 , 0 1 9 $ - $ 0 1 Ho p k i n s - $ 25 , 0 0 0 $ 1 0 2 51 , 8 9 5 $ 2 10 5 , 9 4 5 $ 56 , 2 8 9 $ 61,385 $ 2 2 Ma p l e G r o v e - $ - $ 0 0 0 - $ 0 97 , 6 1 5 $ 35 , 8 5 8 $ 28,000 $ 1 2 Ne w H o p e - $ - $ 0 0 0 - $ 2 22 , 4 9 9 $ 45 , 7 8 7 $ 30,005 $ 1 0 Ri c h f i e l d 31 , 8 2 8 $ - $ 0 1 4 95 , 4 2 3 $ 21 43 , 9 1 8 $ 17 0 , 0 6 6 $ 57,600 $ 4 6 St . L o u i s P a r k 32 , 5 8 1 $ 42 , 6 5 9 $ 2 0 4 30 , 6 5 6 $ 20 16 , 7 2 8 $ 14 5 , 2 9 9 $ 44,304 $ 3 1 TO T A L S 25 7 , 1 0 1 $ 15 2 , 1 5 3 $ 10 9 3 3 77 4 , 0 0 9 $ 86 83 8 , 1 5 0 $ 99 7 , 7 4 7 $ 538,770 $ 32 31 Fu n d s S p e n t Re h a b e x p e n d i t u r e s b y c i t y , f o r t h e l a s t q u a r t e r , a n d f o r t h e p a s t f o u r q u a r t e r s Fu n d s C o m m i t t e d t o C o n t r a c t s Co n t r a c t s s i g n e d i n e a c h c i t y f o r t h e l a s t q u a r t e r a n d f o r t h e p a s t f o u r q u a r t e r s Pr o j e c t s S t a r t e d Pr o j e c t s i n w h i c h t h e f i r s t c o n t r a c t w a s s i g n e d i n t h e l a s t q u a r t e r a n d f o r t h e p a s t f o u r q u a r t e r s Pr o j e c t s C o m p l e t e d Pr o j e c t s c o m p l e t e d i n t h e l a s t q u a r t e r a n d i n t h e p a s t f o u r q u a r t e r s Pr o j e c t s i n P r o g r e s s Pr o j e c t s w i t h s i g n e d c o n t r a c t s a n d n o t c o m p l e t e d ( n o t r e p o r t e d i n p r o j e c t s s t a r t e d o r c o m p l e t e d ) Fu n d s R e s e r v e d Ag g r e g a t e o f f u n d s r e s e r v e d f o r c l i e n t s i n v o l v e d i n p r o c e s s . Cl i e n t s W a i t i n g Nu m b e r o f h o u s e h o l d s w a i t i n g f o r f u n d s , b y c i t y Fu n d s N o t C o m m i t t e d Re h a b f u n d s n o t a l l o c a t e d t o p a r t i c u l a r p r o j e c t s ; n e g a t i v e n u m b e r s i n d i c a t e o v e r - c o m m i t m e n t o f f u n d s AC T I V I T Y I N L A S T Q U A R T E R AC T I V I T Y I N L A S T F O U R Q U A R T E R S QU A R T E R E N D I N G 12 / 3 1 / 2 0 1 6 5.2 CITY OF CRYSTAL 2017 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PUBLIC HEARING NOTICE 7 P.M. TUESDAY, FEBRUARY 7, 2017 CRYSTAL CITY HALL (4141 DOUGLAS DR N) Each year the city receives an allocation of federal funds from the Community Development Block Grant (CDBG) program. The city’s 2017 allocation is expected to be $85,951. In prior years the city has used CDBG funds for deferred home improvement loans for low income homeowners. The city is proposing to do the same in 2017. To learn more, please review the city staff report which will be included in the City Council’s meeting packet available after 1 p.m. on Friday, February 3. You may view the Council packet in person at Crystal City Hall during normal business hours or on the city website at http://www.crystalmn.gov/city_government/council_meetings_and_agendas.php. To submit written comments for the record, please send them to Community Development, City of Crystal, 4141 Douglas Dr N, Crystal MN 55422 or email john.sutter@crystalmn.gov prior to Tuesday, February 7. To speak directly to the City Council, please attend the public hearing at 7 p.m. on Tuesday, February 7 at Crystal City Hall. To discuss this matter with city staff, please contact John Sutter at 763.531.1130 or john.sutter@crystalmn.gov. LEGAL NOTICE: Notice is hereby given that the City of Crystal, in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing at 7 p.m. on February 7, 2017, in the Council Chambers at Crystal City Hall, 4141 Douglas Drive North, Crystal, Minnesota. The purpose of the public hearing is to take public comment on housing and community development needs and the city’s proposed use of the anticipated 2017 Urban Hennepin County Community Development Block Grant (CDBG) allocation of $85,951. The City of Crystal is proposing to undertake the following activity with 2017 CDBG funds starting on or about July 1, 2017: FINAL PROPOSED PERCENT HENN CO 2016 2017 CHANGE ACTIVITY # PROGRAM TITLE BUDGET BUDGET 2016-2017 2.0 Deferred Home Improvement Loans* $88,406 $85,951 -2.8% *Additional funds for this activity may become available upon repayment of previously funded Deferred Home Improvement Loans. Repayment occurs when a loan recipient moves out or sells the property before the end of the loan term. 5.2 For additional information on the priorities, proposed activities, level of funding and program performance, you may contact John Sutter at 763.531.1130, john.sutter@crystalmn.gov, or the Hennepin County Housing Department at 612.348.2205. Auxiliary aids are available upon request to individuals with disabilities by calling the city clerk at 763.531.1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 800.627.3529. This public hearing is held pursuant to MS 471.59. 5.2 CITY OF CRYSTAL RESOLUTION 2017-___ APPROVING PROPOSED USE OF 2017 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Crystal, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (“CDBG”) program; and WHEREAS, the City of Crystal has developed a proposal for the use of 2017 CDBG program funds made available to it; and WHEREAS, the City of Crystal held a public hearing on February 7, 2017 to obtain the views of citizens on housing and community development needs and priorities and the City’s proposed use of a preliminary allocation of $85,951 from the 2017 CDBG program. BE IT RESOLVED that the Crystal City Council approves the following activities for funding from the 2017 CDBG program and authorizes submittal of the proposal to Hennepin County. Activity # Program Title Amount 2.0 Deferred Home Improvement Loans $ 85,951 BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor, City Manager and City Clerk, as applicable, to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2017 CDBG program. BE IT FURTHER RESOLVED that should the final amount of 2017 CDBG funds available to the city be different from the preliminary allocation amount provided to the city by Hennepin County and described in this Resolution, then the City Manager is hereby authorized to adjust activity budgets to reflect any increase or decrease in funding. ADOPTED this 7th day of February, 2017. _______________________________________ Jim Adams, Mayor ATTEST: _______________________________________ Christina Serres, City Clerk 5.2 6.1 Memorandum DATE: February 7, 2017 TO: City Council FROM: Mark Ray, PE, Public Works Director Mick Cyert, Engineering Project Manager SUBJECT: Award plans and specifications for deep sanitary sewer work Summary Staff has received a proposal from Short Elliott Hendrickson, Inc. (SEH) for preparation of the plans and specifications professional services associated with the deep sanitary sewer replacement component of the Phase 16 Street Reconstruction project. As part of the planning and initial inspection of utilities in the Phase 16 area, it was determined that the sanitary sewer main on Regent Avenue between Bass Lake Road and 58th Avenue needed to be completely replaced. The professional services will include detailed design, specifications, utility coordination, environmental monitoring plan, and other design-related tasks. The proposal includes a not to exceed cost of $42,996. The proposed deep sanitary sewer work far exceeds the design component of normal street reconstruction projects. The existing sanitary sewer is up to 25 feet deep and is below the water table. In order to do the replacement work, the groundwater table will need to be lowered in the area of the pipe by pumping the water out (de-watering). Pumping the water out is complicated by a nearby Minnesota Pollution Control Agency-identified contamination site from the old gas station at Orchard Avenue North and Bass Lake Road. Additional engineering and monitoring will be needed to determine if the plume starts to move due to the de-watering. If it is detected that the plume is moving, then additional measures will be taken. What those potential measures could be is part of the design process. Attachments • Professional services agreement dated January 24, 2017, from SEH, Inc. for professional services for the Phase 16 deep sanitary sewer work. Recommended Action Motion authorizing the Professional services agreement with SEH, Inc. dated January 24, 2017 for preparation of plans and specifications for Phase 16 deep sanitary sewer work. 6.2 Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302 SEH is an equal opportunity employer | www.sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax Supplemental Letter of Agreement to Agreement for Professional Services Dated July 7, 2009 January 24, 2017 RE: Crystal, MN Professional Services for 2017 - Phase 16 Skyway Park Street Reconstruction Additional Services – Sanitary Sewer City Project No. 2016-16 SEH No. CRYST139389 10.00 Mark Ray, PE Director of Public Works / City Engineer City of Crystal 4141 Douglas Drive North Crystal, MN 55422-1696 Dear Mark: In accordance with Exhibit A paragraph E.1.d of the Agreement for Professional Services between the City of Crystal and Short Elliott Hendrickson, Inc. dated October 16, 2007, we respectfully request authorization to proceed with additional engineering services related to the replacement of the deep sanitary sewer along Regent Avenue as part of the 2017 - Phase 16 Skyway Park Street Reconstruction project. If accepted, in accordance with Exhibit C-1, Paragraph A of the Agreement, we will provide the City with the additional engineering services for a not-to-exceed total hourly fee of $42,996. This amount is detailed in the attached Appendix A (Task Hour Budget) and includes our reimbursable expenses. Reasons for the additional $42,996 were discussed with you preliminarily in early December 2016 and in more detail at a meeting on January 9, 2017 and include engineering evaluation and analysis for: 1. Dewatering System 2. Environmental Groundwater Level Monitoring Plan 3. Bypass Pumping Plan 4. Sanitary Sewer Lining 5. Trench Excavation Plan / Shoring System We will bill the City monthly on an hourly basis for services, expenses, and equipment as described in Exhibit C-1 of the Agreement. For your convenience, we include our billable cost range and schedule of expenses as Appendices B and C to this Supplemental Letter Agreement. The above financial arrangements are based on the orderly and continuous progress of the project. We will start our services promptly after receipt of the City’s authorization of this Supplemental Agreement. We anticipate conducting our work to match the 2017 - Phase 16 Skyway Park Street Reconstruction project schedule. 6.2 Mark Ray, P.E January 24, 2017 Page 2 Thank you for considering our request. Please contact me with any questions or comments. Sincerely, Aaron T. Ditzler, PE Project Manager City of Crystal, Minnesota Accepted this _____ day of _________________, 2017 By: _____________________________ Title _____________________________ By _____________________________ Title _____________________________ atd p:\ae\c\cryst\139389\1-genl\10-contracts\03-proposal\additional service\sanitary sewer additional service letter.docx 6.2 Aa r o n D i t z l e r A J S o l a n d Wa y n e Wa m b o l d Mi k e O s t e n d o r f Ka i t l i n Sw a n s o n Da r c y Sp i e l m a n n Ti m S t o r y A l S u n d e r m a n G r e g A h l A n j i e H a n s o n 1 1 . 2 I n t e r n a l M e e t i n g s 6 6 6 3 6 3 1 3 1 1 3 6 $ 4 , 5 5 5 1. 3 P r i v a t e U t i l i t y M e e t i n g s / D i s c u s s i o n 6 62 3 6 3 1 2 7 $ 3 , 3 5 2 Su b t o t a l 1 2 1 2 8 6 1 2 3 1 6 2 1 6 3 $ 7 , 9 0 6 2 2. 1 B y p a s s P u m p i n g P l a n 4 8 5 3 0 47 $4,817 2. 2 S a n i t a r y S e w e r L i n i n g 4 8 5 3 0 47 $4,817 2. 3 D e w a t e r i n g S y s t e m 4 8 2 2 3 5 3 4 5 $ 6 , 4 8 4 2. 4 4 8 2 7 1 1 2 4 2 4 8 9 $ 1 2 , 7 5 0 2 . 5 4 8 5 3 5 1 0 4 3 9 $ 4 , 4 4 1 2. 6 8 8 $781 Su b t o t a l 2 0 4 0 5 4 1 7 7 9 1 0 4 2 7 2 4 2 7 5 $ 3 4 , 0 8 9 To t a l H o u r s a n d c o s t i n c l u d i n g o v e r h e a d 3 2 5 2 6 2 2 3 9 1 1 3 5 3 3 2 6 1 3 3 8 $ 4 1 , 9 9 6 $1,000 SE H T O T A L P R O J E C T C O S T $ 4 2 , 9 9 6 P: \ A E \ C \ C r y s t \ 1 3 9 3 8 9 \ 1 - g e n l \ 1 0 - c o n t r a c t s \ 0 3 - p r o p o s a l \ A d d i t i o n a l S e r v i c e \ D e e p S a n i t a r y \ [ C R Y S T 1 3 9 3 8 9 A d d l S v c D e e p S a n i t a r y . x l s x ] E n g i n e e r i n g F e e Pr o j e c t Ma n a g e r St a f f E n g i n e e r T e c h n i c i a n Administrative Assistant Pr o j e c t En v i r o n m e n t a l Sc i e n t i s t Se n i o r Pr o f e s s i o n a l En g i n e e r Te c h n i c i a n ES T I M A T E D H O U R S PR O J E C T T A S K S ESTIMATED COST En v i r o n m e n t a l G r o u n d w a t e r L e v e l M o n i t o r i n g Pl a n Es t i m a t e d R e i m b u r s a b l e E x p e n s e s Pl a n A n n o t a t i o n a n d D e t a i l s Fl o w E s t i m a t i o n Se n i o r En v i r o n m e n t a l Sc i e n t i s t En g i n e e r i n g E v a l u a t i o n a n d A n a l y s i s Se n i o r P r o j e c t En g i n e e r Le a d Te c h n i c i a n Pr o j e c t M a n a g e m e n t Total Ta s k H o u r B u d g e t Ci t y o f C r y s t a l 20 1 7 - P h a s e 1 6 S k y w a y P a r k S t r e e t R e c o n s t r u c t i o n Ja n u a r y 2 4 , 2 0 1 7 Re g e n t A v e n u e S a n i t a r y S e w e r R e p l a c e m e n t A d d i t i o n a l S e r v i c e F e e E s t i m a t e 6.2 SEH Hourly Billable Rates – 2017 Classification – Office Staff Billable Rate(1) Principal $155.00 - $240.00 Project Manager $120.00 - $225.00 Senior Project Specialist $120.00 - $200.00 Senior Project Engineer $130.00 - $200.00 Project Engineer $100.00 - $160.00 Staff Engineer $80.00 - $120.00 Senior Project Architect $130.00 - $195.00 Project Architect $95.00 - $150.00 Staff Architect $80.00 - $110.00 Senior Project Scientist $125.00 - $165.00 Project Scientist $80.00 - $115.00 Staff Scientist $70.00 - $90.00 Senior Project Planner $150.00 - $195.00 Project Planner $85.00 - $135.00 Staff Planner $70.00 - $90.00 Project GIS Analyst $80.00 - $150.00 Lead Technician $90.00 - $160.00 Senior Technician $80.00 - $130.00 Technician $60.00 - $105.00 Word Processor $55.00 - $90.00 General Clerical $55.00 - $90.00 Graphic Designers $80.00 - $120.00 Classification – Field Staff Billable Rate(1) Licensed Land Surveyor $105.00 - $150.00 Lead Project Representative $95.00 - $145.00 Sr. Project Representative $75.00 - $125.00 Project Representative $70.00 - $120.00 Survey Crew Chief $85.00 - $120.00 Survey Instrument Operator $60.00 - $90.00 (1) The actual rate charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Effective: January 1, 2017 Expires: December 31, 2017 SHORT ELLIOTT HENDRICKSON INC. 6.2 SEH Schedule of Expenses – 2017 Vehicle Mileage Rates $0.53/mile Vehicle Allowance Costs Resident Project Representative .............................................. $16.00/day Survey and Field Vehicle ..................................... $4.50/hour + $0.53/mile Survey Equipment Robotic Total Station ................................................................ $30.00/hour Global Positioning System (GPS) ........................................... $30.00/hour Computer Equipment Computer Charges per Direct Hour of Labor ............................ $3.00/hour Other Equipment Expenses SEH uses many different types of equipment, such as traffic counters; flow meters; air, water, and soil sampling kits; inspection cameras; density meters; and many others. Our equipment is frequently upgraded to utilize current technology. You will be charged for equipment usage per your agreement with SEH. Rates are subject to change. Identifiable Reproduction and Reprographic Costs – 2017 (1) (2) Item 8½x11 11x17 Large Format Per Item Black/White Copy (3) 0.07 0.24 0.95 + 0.50/sq. ft. Color Copy (3) 0.46 1.02 0.95 + 2.55/sq. ft. Mylar 5.00 CD Copy 3.00 Lamination 2.00 3.50 3.50/sq. ft. Laminated Foamcore – up to 30"x 42" – larger than 40"x 60" 40.00 75.00 3-Ring Binder size 1” 2” 3” 4” cost 3.20 4.80 5.60 7.24 Machine Folding 0.02 Binding wire comb 3.60 3.20 Covers custom blank 0.15 0.03 Tabs (white) 0.20 Mailing/Processing UPS or USPS rates (1) prices include operator time (2) prices denote single-sided printing (3) standard stock, white paper used for pricing Prices are subject to change and may not be accompanied by immediate notification. SHORT ELLIOTT HENDRICKSON INC. 6.2 RESOLUTION NO. 2017- ___ AWARDING PROFESSIONAL SERVICES CONTRACT FOR PHASE 16 DEEP SANITARY SEWER RECONSTRUCTION PROJECT # 2016-16 WHEREAS, the City Council ordered the Phase 16 improvement and preparation of plans and specifications for the Skyway Park Neighborhood Street Reconstruction Improvement Project # 2016-16 on November 1, 2016; and WHEREAS, Short Elliott Hendrickson (SEH) Inc. prepared the feasibility report for said project; and WHEREAS, SEH Inc. has completed the plans and specifications for Project #2016-16; and WHEREAS, the existing sanitary sewer main on Regent Avenue North between Bass Lake Road and 58th Avenue North needs to be replaced; and WHEREAS, a nearby Minnesota Pollution Control Agency verified contamination site adds further challenges to deep sanitary sewer reconstruction project; and WHEREAS, including the deep sanitary sewer replacement as part of the Phase 16 Street Reconstruction Project is in the best interest of the City; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby awards the contract for professional services for the deep sanitary sewer replacement component of Phase 16 Street Reconstruction Project to SEH, Inc. in the amount not to exceed $42,996. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to sign such contract. Adopted by the Crystal City Council this 7th day of February, 2017. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 6.2 Memorandum DATE: February 7, 2017 TO: City Council FROM: Mark Ray, PE, Public Works Director Mick Cyert, Engineering Project Manager SUBJECT: Approve Plans and Specifications and Order Ad for Bids Phase 16 Street Reconstruction Project #2016-16 Summary The Phase 16 Street Reconstruction Project is proposed to be constructed in the summer of 2017. On November 1, 2016 the Council adopted a resolution ordering the improvement project and the preparation of the plan and specifications for the Phase 16 Skyway Park Street Reconstruction Project. Public open houses for the project have been held on October 6, 2016 and January 12, 2017 (at the Crystal VFW) to present the street reconstruction plans to the affected property owners. The January open house had 40 residents sign in. At the open house residents saw layout drawings of the proposed reconstructed street alignments, got more information about deep sanitary sewer replacement on Regent Avenue, information about rain gardens, were provided updated assessment information, and received a handout with various other information about the proposed project. Plans and specifications have been prepared by Short Elliot Hendrickson (SEH). The estimated project construction cost from the feasibility report is $6,824,567.80 (not including private work) and the work is scheduled to be substantially completed by November 2017. Final completion is anticipated to occur in late June 2018. If the council approves the plans and specification and orders the advertisement for bids, the bid opening may be set as early as March 16, 2017. Depending on the bid results and scheduling, it is currently anticipated that the Council will be considering the bids at the April 18, 2017 meeting. This is the fourth of six Council meetings where project items will come to the Council for consideration and proposed action. Opportunities for public comment have occured and staff will be available for additional questions. Attachments • Project location map Recommended Action • Motion to approve the resolution accepting plans and specifications • Motion to approve the resolution ordering advertisement for bids 6.3 56TH AVENUE HA M P S H I R E A V E N U E 60TH AVENUE 62ND AVENUE L A K E L A N D A V E N U E B N S F R A I L R O A D 8 1 60TH AVENUE 58TH PLACE 61ST AVENUE QU A I L A V E N U E 58TH AVENUE 62NDAVENUE 57TH AVENUE 60TH AVENUE YA T E S A V E N U E 59TH AVENUE 57TH AVENUE PE R R Y A V E N U E 56THAVENUE O RCHAR DAVENUE W E S T B R O A D W A Y AD A I R A V E N U E LOMBARDY LANE 59TH AVENUE LOMBARDY LANE Q U A I L A V E N U E CLOVERDALEAVENUE 57TH AVENUE CRYSTAL AIRPORT ROAD B A S S L A K E R O A D RE G E N T A V E N U E XE N I A A V E N U E WE L C O M E A V E N U E 56TH PLACE ZANE PLACE 57TH AVENUE 60TH AVENUE FL O R I D A A V E N U E ID A H O A V E N U E 61ST AVENUE WILLOW B E N D TO L E D O A V E N U E A D A I R A V E N U E UN I T Y A V E N U E PE R R Y A V E N U E LA K E L A N D A V E N U E CLOVERDALE AVENUE 58TH AVENUE DUDLEY AVENUE WE L C O M E A V E N U E XE N I A A V E N U E 61ST AVENUE MA J O R A V E N U E OR C H A R D A V E N U E 8 1 CLOVERDALE AVENUE BRENTWOOD AVENUE C O U N T Y R O A D 8 1 OR C H A R D A V E N U E DO U G L A S D R I V E BR U N S W I C K A V E N U E VE R A C R U Z A V E N U E HA M P S H I R E AV E N U E E L M H U R S T A V E N U E C OLORADO AVENUE ZA N E A V E N U E S H E R B U R N E A V E N U E S C O T T A V E N U E 58TH AVENUE TW I N L A K E T E R R A C E B N S F R a i l r o a d Becker Park CrystalShoppingCenter CRYSTAL AIRPORT BASS LAKE ROAD North Bass Lake Park Skyway Park Crystal Airport Ci t y o f B r o o k l y n C e n t e r City of Brooklyn Park Twin Lake Twin Oaks Park 63 0 5 63 1 5 63 2 3 63 2 9 64 0 5 64 0 9 64 1 5 65 0 1 65 0 7 65 1 5 65 2 3 66 0 1 61 0 5 63 0 6 63 1 2 63 1 8 63 2 4 64 0 0 64 0 6 64 1 2 64 1 8 63 0 1 63 0 7 63 1 3 63 1 9 63 2 5 64 0 1 64 0 7 64 1 3 64 1 9 63 0 0 63 0 8 63 1 6 63 2 4 64 0 0 64 1 6 64 2 0 64 2 4 63 0 5 63 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CRYST137726 FIGURE 1 PHASE 16PHASE 16 LOCATION MAPLOCATION MAP Pa t h : P : \ A E \ C \ C r y s t \ 1 3 7 7 2 6 \ G I S \ M a p s \ F i g u r e 1 L o c a t i o n M a p . m x d Da t e : 9 / 1 3 / 2 0 1 6 Legend Project Limits Citylimits City of Brooklyn Center City of Brooklyn Park Area Not in Study 6.3 RESOLUTION NO. 2017 - ______ APPROVING PLANS AND SPECIFICATIONS PHASE 16 SKYWAY PARK STREET RECONSTRUCTION PROJECT #2016-16 WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City. WHEREAS, the 2017 Phase 16 Street Reconstruction project is being constructed in accordance with Minnesota State Statute 429 requirements; and WHEREAS, the City Council ordered preparation of the feasibility report on June 7, 2016; and WHEREAS, the City Council accepted the feasibility report and called for a public improvement hearing on September 20, 2016; and WHERAS, the City Council held the public improvement hearing and ordered preparation of the plans and specifications on November 1, 2016; and WHEREAS, the firm of Short, Elliot and Hendrickson (SEH) has prepared the plans and specifications for the proposed project; and WHEREAS, the a public open house was held on January 12, 2017 for residents to review the proposed project plans and provide feedback; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the plans and specifications for the Phase 16 Skyway Park Street Reconstruction Project Adopted by the Crystal City Council this 7th day of February, 2017. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 6.3 Memorandum DATE: February 7, 2017 TO: City Council FROM: Mark Ray, PE, Public Works Director Mick Cyert, Engineering Project Manager SUBJECT: Approve Plans and Specifications and Order Ad for Bids Phase 16 Street Reconstruction Project #2016-16 Summary The Phase 16 Street Reconstruction Project is proposed to be constructed in the summer of 2017. On November 1, 2016 the Council adopted a resolution ordering the improvement project and the preparation of the plan and specifications for the Phase 16 Skyway Park Street Reconstruction Project. Public open houses for the project have been held on October 6, 2016 and January 12, 2017 (at the Crystal VFW) to present the street reconstruction plans to the affected property owners. The January open house had 40 residents sign in. At the open house residents saw layout drawings of the proposed reconstructed street alignments, got more information about deep sanitary sewer replacement on Regent Avenue, information about rain gardens, were provided updated assessment information, and received a handout with various other information about the proposed project. Plans and specifications have been prepared by Short Elliot Hendrickson (SEH). The estimated project construction cost from the feasibility report is $6,824,567.80 (not including private work) and the work is scheduled to be substantially completed by November 2017. Final completion is anticipated to occur in late June 2018. If the council approves the plans and specification and orders the advertisement for bids, the bid opening may be set as early as March 16, 2017. Depending on the bid results and scheduling, it is currently anticipated that the Council will be considering the bids at the April 18, 2017 meeting. This is the fourth of six Council meetings where project items will come to the Council for consideration and proposed action. Opportunities for public comment have occured and staff will be available for additional questions. Attachments • Project location map Recommended Action • Motion to approve the resolution accepting plans and specifications • Motion to approve the resolution ordering advertisement for bids 6.4 RESOLUTION NO. 2017 - ______ ORDERING ADVERTISEMENT FOR BIDS PHASE 16 SKYWAY PARK STREET RECONSTRUCTION PROJECT #2016-16 WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City. WHEREAS, the 2017 Phase 16 Street Reconstruction project is being constructed in accordance with Minnesota State Statute 429 requirements; and WHEREAS, the City Council ordered preparation of the feasibility report on June 7, 2016; and WHEREAS, the City Council accepted the feasibility report and called for a public improvement hearing on September 20, 2016; and WHERAS, the City Council held the public improvement hearing and ordered preparation of the plans and specifications on November 1, 2016; and WHEREAS, the firm of Short, Elliot and Hendrickson (SEH) has prepared the plans and specifications for the proposed project; and WHEREAS, the Crystal City Council accepted and approved said plans and specifications on February 7, 2017; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby orders the advertisement for bids for the Phase 16 Skyway Park Street Reconstruction Project. Adopted by the Crystal City Council this 7th day of February, 2017. Jim Adams, Mayor ATTEST: ____________________________ Christina Serres, City Clerk 6.4 Memorandum DATE: February 7, 2017 TO: City Council FROM: Mark Ray, PE, Public Works Director SUBJECT: Water slide rehab railings (PIR 5404) Background The 2017 PIR includes the rehabilitation of the railings along the side of the stairs up to the waterslide as well as the stair treads, BU#5404. City staff have looked at the existing railings that are rusting and determined that we can replace them in-house. The major purchase for the project will be the new stainless steel tubes which will be welded together to make railings. The PIR allocated $45,000 for this project (including the stair tread replacement). Quotes were obtained from two vendors for the needed materials: Discount Steel Inc. $8,138.96 Metal Supermarkets $9,189.89 The replacement of the railing will occur section by section has staff time allows to fabricate the new railings. It is anticipated that most, if not all, of the railing replacement will be completed before the pool opens this summer. Any remaining work will be completed in the fall. The replacement of the stair treads will happen separately. Recommended Action Motion to approve the resolution authorizing the purchase of materials for the replacement of the pool railing. 6.5 RESOLUTION NO. 2017- _____ APPROVING THE PURCHASE OF A POOL RAILING REPLACEMENT MATERIALS WHEREAS, the Crystal City Council is committed to providing and maintaining quality infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities in the City; and WHEREAS, the existing pool railing to the water slide is rusting and needs to be replaced; and WHEREAS, City staff have the ability to complete the work in-house; and WHEREAS, adequate funds are allocated in the PIR fund for this purchase; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the purchase of pool railing replacement materials from Discount Steel Inc. Adopted by the Crystal City Council this 7th day of February 2017. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 6.5 Posted: Feb. 3, 2017 City Council Second Work Session Agenda Feb. 7, 2017 Immediately following the regular City Council meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at ______ p.m. on Feb. 7, 2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council members Staff ____ Dahl ____ Norris ____ Deshler ____ Therres ____ Kolb ____ Revering ____ LaRoche ____ Gilchrist ____ Parsons ____ Serres ____ Adams ____ Sutter ____ Budziszewski II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Tobacco license violation 2. Changes to chapters 3 and 6 of the City Code 3. Liquor license for Milton’s – Crystal Ball 4. Constituent issues update 5. New business* 6. Announcements* * Denotes no supporting information included in the packet. III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Memorandum DATE: February 2, 2017 TO: Mayor and City Council FROM: Anne Norris, City Manager Stephanie Revering, Police Chief Troy Gilchrist, City Attorney Chrissy Serres, City Clerk RE: Tobacco license violation Background The city licenses and regulates the retail sale of tobacco, tobacco-related devices and electronic delivery devices as defined in state statutes. As per state law and city ordinance, the police department conducts unannounced compliance checks at licensed tobacco establishments at least once a year. Recently, a tobacco licensee failed a compliance check when an employee sold an electronic delivery device product to a person under the age of 18. State law and City Code include administrative penalties for retail tobacco violations. The administrative penalties for each are as follows: Discussion Staff intends to add the license violation to a future Council meeting and Staff thought it was prudent for Council to an opportunity to discuss prior to The Council should discuss Staff would like to discuss adding this license violation to a future council meeting. Tobacco License Administrative Penalties First Violation Second violation within 24 months after the first violation Third violation within 24 months after the first violation Fourth violation within 36 months after the first violation: State law (M.S. 461.12) $75 $200 $250 plus a license suspension for not less than seven days Not defined in state statute City Code (Sec. 1137.11) A civil fine up to $750 and license suspension for a period up to one day A civil fine up to $1,500 and license suspension for a period up to five days A civil fine up to $2,000 and license suspension for a period up to 10 days Revocation of license 609.6855 SALE OF NICOTINE DELIVERY PRODUCTS TO CHILDREN. Subdivision 1. Penalty to sell. (a) Whoever sells to a person under the age of 18 years a product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined by section 609.685, is guilty of a misdemeanor for the first violation. Whoever violates this subdivision a subsequent time within five years of a previous conviction under this subdivision is guilty of a gross misdemeanor. (b) It is an affirmative defense to a charge under this subdivision if the defendant proves by a preponderance of the evidence that the defendant reasonably and in good faith relied on proof of age as described in section 340A.503, subdivision 6. (c) Notwithstanding paragraph (a), a product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined by section 609.685, may be sold to persons under the age of 18 if the product has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed and sold solely for that approved purpose. Subd. 2. Other offense. A person under the age of 18 years who purchases or attempts to purchase a product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined by section 609.685, and who uses a driver's license, permit, Minnesota identification card, or any type of false identification to misrepresent the person's age, is guilty of a misdemeanor. Subd. 3. Petty misdemeanor. Except as otherwise provided in subdivisions 1 and 2, whoever is under the age of 18 years and possesses, purchases, or attempts to purchase a product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined by section 609.685, is guilty of a petty misdemeanor. History: 2010 c 305 s 12; 2014 c 291 art 6 s 34 Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 609.6855MINNESOTA STATUTES 20161 493896v1 CR205-30 CITY OF CRYSTAL MINNESOTA RESOLUTION NO. 2017-____ RESOLUTION AUTHORIZING MILTON’S CAFÉ TO DISPENSE INTOXICATING LIQUOR OFF PREMISES AT THE CRYSTAL BALL ON MARCH 18, 2017 AT THE CRYSTAL COMMUNITY CENTER WHEREAS, Minnesota Statutes, Chapter 340A and Crystal Code Chapter XII, provides for liquor licensing in cooperation with the Alcohol and Gambling Enforcement Division of the Minnesota Department of Public Safety; WHEREAS, Minnesota Statutes, section 340A.404, subdivision 4(b) provides that as to a community festival, the governing body of a municipality may authorize the holder of a retail on-sale intoxicating liquor license issued by the municipality to dispense intoxicating liquor off premises at a community festival held within the municipality; WHEREAS, the Crystal Ball is a qualifying community festival in that it is an annual event held at the City of Crystal Community Center and has the objective of promoting a spirit of pride, a sense of community, and an atmosphere of celebration for all residents and volunteers within the City of Crystal; WHEREAS, Milton’s Café, LLC, doing business as Milton’s Café, located at 3545 Douglas Drive North, Crystal, Minnesota currently holds a retail on-sale intoxicating liquor license within the City of Crystal ; WHEREAS, Milton’s Café desires to provide liquor sales for the Crystal Ball and shall endeavor to ensure that no alcohol will be sold to minors by checking identification; WHEREAS, the City of Crystal specifies that the only designated area in the Community Center in which intoxicating liquor may be dispensed by Milton’s Café and consumed by patrons of the Crystal Ball is in _______________________; and WHEREAS, Milton’s Café has the required liability insurance as prescribed by Minnesota Statutes, section 340A.409 to cover the Crystal Ball. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Crystal that Milton’s Café, LLC, doing business as Milton’s Café, located at 3545 Douglas Drive North, Crystal, Minnesota, is authorized to sell intoxicating liquor off premises at the Crystal Ball on March 18, 2017, in the _____________ room of the Crystal Community Center between the hours of 5:00 p.m. to 11:00 p.m. 2 493896v1 CR205-30 Adopted by the Crystal City Council this _____ day of February 2017. BY THE CITY COUNCIL _________________________________ Jim Adams, Mayor ATTEST: ________________________________ Christina Serres, City Clerk Posted: Feb. 3, 2017 City Council Work Session Agenda Feb. 9, 2017 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at ______ p.m. on Feb. 9, 2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. I. Attendance Council members Staff ____ Dahl ____ Norris ____ Deshler ____ Therres ____ Kolb ____ Revering ____ LaRoche ____ Gilchrist ____ Parsons ____ Serres ____ Adams ____ Sutter ____ Budziszewski II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Overview of body camera pilot implementation 2. Follow up to Economic Development Authority work group – opportunity area discussion * 3. Proposed changes to West Metro Fire-Rescue District Joint Powers Agreement * Denotes no supporting information included in the packet. III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531- 1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov W `- 6 b PerL-4T— rww,,,- Please hand this form to the City Clerk before the meeting begins. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. (Information provided on this form is open to the public) (please print clearly) a O N i h The topic I wish to address is: �� L l r, a. Name: M S b C Address: o o ° Zip Code: sl°�- Date: Day Phone (optional): Email (optional): ,f� 0 7 . Thank you for your attendance and participation. A R Please hand this form to the City Clerk before the meeting begins. o a t C To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to 10 minutes. (Information provided on this form is open to the public) �- �. .. On (� (please ,print clearly) 7 - The topic I wish to address is: rlL l� S Name �Ah t, sZec.Ja/ Address: Zip Code: .5-,ry Z Z Date: - �! Day Phone (optional): / Z- Zv - 3 4-0 Email (optional): _ Thank you for your attendance and participation.