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2016.12.20 Meeting MinutesCity Council meeting minutes i r 7j CRYSTAL 4141 Douglas Dr. N., Crystal, MN 55422-1696 763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov Dec. 20, 2016 1. Call to Order, Roll Call and Pledge of Allegiance Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was held on Dec. 20, 2016 at 7:03 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in Crystal, Minnesota. Mayor Adams called the meeting to order. Roll Call Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, following attendance was recorded: City Council members present: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent: Deshler. City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, City Attorney T. Gilchrist, Recreation Director J. Elholm, Public Works Director/City Engineer M. Ray, Community Development Director J. Sutter, City Planner D. Olson, Police Chief S. Revering and City Clerk C. Serres. Pledge of Allegiance Mayor Adams led the Council and audience in the Pledge of Allegiance. 2. Approval of Agenda The Council considered approval of the agenda. Moved by Council Member Peak and seconded by Council Member Kolb to approve the agenda. Motion carried. 3. City Council Meeting Minutes The Council considered the minutes from the following meetings in a single motion: 3.1 The regular City Council meeting from Dec. 6, 2016. 3.2 The regular City Council work sessions from Dec. 6, 2016. 3.3 The regular City Council work session from Dec. 8, 2016. Moved by Council Member Kolb and seconded by Council Member Peak to approve the above minutes in a single motion. Motion carried. Page 1 of 8 City Council meeting minutes Dec. 20, 2016 4. Consent Agenda The Council considered the following items, which are routine and non -controversial in nature, in a single motion: 4.1 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.2 Approval of Resolution No. 2016-160, accepting the following donations: a. $100 from Brice Skarnes Insurance Agency, Inc. for Shop with o Cop program. a. $182.55 from various donation boxes for Crystal K-9 Unit. 4.3 Approval of Resolution No. 2016-161, amending the 2017 fee schedule — Administration, Building, Engineering and Finance. 4.4 Approval of the 2017 regular City Council meeting and work session schedule. 4.5 Approval of Resolution No. 2016-162, amending and restating establishment of Crystal Community Outreach Task Force (increasing to 9 members.) Moved by Council Member Peak and seconded by Council Member Parsons to approve the consent agenda. Motion carried. 5. Open Forum The following persons addressed the Council: • Jim Oathout, 4824 Georgia Ave. N., thanked outgoing Council Member Peak for his service and presented him a Certificate of Appreciation. • Candace Oathout, 4824 Georgia Ave. N., thanked the current council for their work and service. 6. Regular Agenda 6.1 The Council considered approval of disbursements over $25,000 submitted by the finance department to the City Council, a list that is on file in the finance department. Moved by Council Member Peak and seconded by Council Member Parsons to approve the list of disbursements over $25,000. Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried. 6.2 The Council considered a resolution establishing a process for accepting applications and interviewing applicants to commissions and boards. Page 2 of 8 City Council meeting minutes City Manager A. Norris addressed the Council. Dec. 20, 2016 Moved by Council Member Parsons and seconded by Council Member Peak to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —163 RESOLUTION ESTABLISHING A PROCESS FOR ACCEPTING APPLICATIONS AND INTERVIEWING APPLICANTS TO COMMISSIONS AND BOARDS Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.3 The Council considered approval of the following advisory Commission appointments: City Manager A. Norris addressed the Council. a. Community Outreach Task Force: Rozina Brink, Matt Kowalski, Mwemezi Mutasa, Chad Peppin and Casey Peak. b. Employee Review Board: Dutch Fischer (regular) and Mwemezi Mutasa (alternate). c. Environmental Quality Commission: Mark Hansen and Bill Sipe. d. Parks and Recreation Commission: Lori Merriam (at large), Guy Mueller (at large), David Pascoe (at large) and Andy Liepold (Ward 1). e. Planning Commission: Harley Heigel (Ward 1) and James Einfeldt-Brown (Ward 4). f. Shingle Creek Watershed Management Commission: Burton Orred, Jr. (alternate). Moved by Council Member Parsons and seconded by Council Member Dahl to approve the above advisory Commission appointments. Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried. 6.4 The Council considered a resolution for a conditional use permit and parking lot expansion at 7323 — 33rd Ave. N. for Prescription Landscape. City Planner D. Olson and Prescription Landscape CEO/COO Ryan Foudray addressed the Council. Moved by Council Member Peak and seconded by Council Member Parsons to adopt the following resolution, the reading of which was dispensed with by unanimous consent: Page 3 of 8 City Council meeting minutes Dec. 20, 2016 RESOLUTION NO. 2016 —164 RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND SITE PLAN FOR PRESCRIPTION LANDSCAPE Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.5 The Council considered second reading and adoption of an ordinance requiring a construction management plan for new houses or substantial additions and a resolution approving summary language for publication. City Planner D. Olson addressed the Council. Moved by Mayor Adams and seconded by Council Member Dahl to adopt the following ordinance: ORDINANCE NO. 2016 — 06 AN ORDINANCE AMENDING CHAPTER 4 OF THE CRYSTAL CITY CODE And further, that this is the second and final reading. Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried. Moved by Mayor Adams and seconded by Council Member Peak to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —165 RESOLUTION APPROVING SUMMARY LANGUAGE FOR PUBLICATION OF ORDINANCE NO. 2016-06 Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.6 The Council considered a resolution accepting the 2017 alley reconstruction feasibility report. Public Works Director/City Engineer M. Ray addressed the Council. Page 4 of 8 City Council meeting minutes Dec. 20, 2016 Moved by Council Member Peak and seconded by Council Member Dahl to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —166 ACCEPTING FEASIBILITY REPORT 2017 ALLEY RECONSTRUCTION PROJECT #2017-07 Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.7 The Council considered a resolution calling for the 2017 alley reconstruction public improvement hearing. Public Works Director/City Engineer M. Ray addressed the Council. Moved by Council Member Kolb and seconded by Council Member Parsons to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —167 CALL FOR PUBLIC IMPROVEMENT HEARING 2017 ALLEY RECONSTRUCTION PROJECT #2017-07 Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.8 The Council considered a resolution approving phase II environmental site assessment for the Becker Park infiltration project. Public Works Director/City Engineer M. Ray addressed the Council. Moved by Council Member Dahl and seconded by Council Member Peak to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —168 AUTHORIZING THE PROFESSIONAL SERVICES AGREEMENT FOR THE BECKER PARK PHASE II INVESTIGATION Page 5 of 8 City Council meeting minutes Dec. 20, 2016 Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.9 The Council considered a resolution approving the amendment to the cooperative agreement for Becker Park Infiltration Project Phase 1. Public Works Director/City Engineer M. Ray addressed the Council. Moved by Council Member Peak and seconded by Council Member Dahl to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —169 AUTHORIZING THE AMENDMENT TO THE AGREEMENT WITH THE SHINGLE CREEK WATERSHED MANAGEMENT ORGANIZATION FOR THE BECKER PARK STORM WATER PROJECT Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.10 The Council considered approval of a contract with the city of Brooklyn Park for environmental health services in 2017. Community Development Director J. Sutter addressed the Council. Moved by Council Member Parsons and seconded by Council Member Peak to approve the contract with the City of Brooklyn Park for environmental health services in 2017. Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried. 6.11 The Council considered first reading of an ordinance establishing the Parks and Recreation Commission and 6.12 The Council considered first reading of an ordinance establishing the Environmental Quality Commission. City Manager A. Norris addressed the Council. Moved by Council Member Peak and seconded by Council Member Dahl to adopt the following ordinances in one motion: Page 6 of 8 City Council meeting minutes Dec. 20, 2016 ORDINANCE NO. 2016 — 07 AN ORDINANCE ESTABLISHING THE ENVIRONMENTAL QUALITY COMMISSION ORDINANCE NO. 2016 — 08 AN ORDINANCE ESTABLISHING THE PARKS AND RECREATION COMMISSION And further, that the second and final readings will be held on January 17, 2017. Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried. 6.13 The Council considered the 2017-2018 Labor Agreement with International Union of Operating Engineers, Local 49 (Public Works). Assistant City Manager K. Therres addressed the Council. Moved by Council Member Dahl and seconded by Council Member Parsons to approve the 2017-2018 Labor Agreement with International Union of Operating Engineers, Local 49 (Public Works). Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried. 6.14 The Council considered approval of contract with the city manager. Moved by Council Member Peak and seconded by Council Member Parsons to approve the contract with the city manager. Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried. 6.15 The Council considered a resolution of commendation for Laura Libby. Moved by Council Member Kolb and seconded by Council Member Peak to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —170 COMMENDING COUNCIL MEMBER LAURA LIBBY Page 7 of 8 City Council meeting minutes Dec. 20, 2016 Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 6.16 The Council considered a resolution of commendation for Casey Peak. Moved by Council Member Kolb and seconded by Council Member Dahl to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2016 —171 COMMENDING COUNCIL MEMBER CASEY PEAK Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams. Absent, not voting: Deshler. Motion carried, resolution declared adopted. 7. Announcements The Council made several announcements about upcoming events. 8. Adjournment Moved by Council Member Dahl and seconded by Council Member Peak to adjourn the meeting. The meeting adjourned at 8:07 p.m. ATTEST: 06%vuwu) rissy Serre City Clerk Page 8 of 8 C-� Jir�,Ad`ams, Mayor Motion carried.