2017.01.03 Council Meeting Packet
Posted: Dec. 29, 2016
City Council Meeting Schedule
Jan. 3, 2017
Time Type of meeting Location
6:15 p.m. Group photo/portrait – Mayor and Council Community Room
6:30 p.m.
Council work session to discuss:
Review proposed changes to the city’s
investment policy
Constituent issues update
New business
Announcements
Conference Room A
7 p.m. City Council meeting Council Chambers
Immediately
following the
regular City
Council
meeting
EDA Annual Organization Meeting Council Chambers
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Dec. 29, 2016
City Council
Work Session Agenda
Jan. 3, 2017
6:30 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at ______ p.m. on
Jan. 3, 2017 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council members Staff
____ Adams ____ Norris
____ Budziszewski ____ Therres
____ Dahl ____ Revering
____ Deshler ____ Gilchrist
____ Kolb ____ Serres
____ LaRoche ____ McGann
____ Parsons
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Proposed changes to the city’s investment policy
2. Constituent issues update
3. New business*
4. Announcements*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Jan. 3, 2017
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Oath of Office
The city clerk will administer the oath of office to newly-elected council members Jim
Adams (Mayor), Nancy LaRoche (Section I), John Budziszewski (Ward 3) and Julie
Deshler (Ward 4).*
3. Approval of Agenda
The Council will consider approval of the agenda.*
4. Appearances
4.1 Presentation of Crystal Sparkles awards by the Mayor and West Metro Fire
Auxiliary.
5. City Council Meeting Minutes
The Council will consider the minutes from the following meetings in a single motion:
5.1 The regular City Council meeting from Dec. 20, 2016.
5.2 The regular City Council work session from Dec. 20, 2016.
6. Consent Agenda
The Council will consider the following items, which are routine and non-controversial
in nature, in a single motion:
6.1 Approval of the list of license applications submitted by the city clerk to the City
Council, a list that is on file in the office of the city clerk.
6.2 Approval of a resolution accepting the following donations:
a. $ 17,500 from West Metro-Fire Rescue Relief Association for Crystal K-9 Unit.
6.3 Approval of designating the Sun Post as the primary legal newspaper and the
Star Tribune as the secondary legal newspaper for the City of Crystal in 2017.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Crystal City Council Meeting Agenda
Jan. 3, 2017
6.4 Approval of a resolution appointing the firm Kern, DeWenter and Viere for
auditing services for the 2016 financial statements;
6.5 Approval of the annual city appointments for 2017:*
a. Hennepin County Recycling Group: City Manager Anne Norris.
b. Local Government Information Systems Association (LOGIS) Board Member
and alternate: City Manager Anne Norris and Assistant City Manager Kim
Therres.
c. Northwest Suburbs Cable Communications Commission members: Council
Member Julie Deshler and City Manager Anne Norris.
d. Pets Under Police Security (PUPS) Board Member and alternate: Deputy
Chief Doug Leslin and Police Chief Stephanie Revering.
7. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires
to set aside time during each meeting for Open Forum. To provide ample opportunity
for all, speaking time is limited to three minutes and topic discussion is limited to ten
minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic.
By rule, no action may be taken on any item brought before the Council during Open
Forum. The Council may place items discussed during Open Forum onto subsequent
council meeting agendas.)
8. Regular Agenda
8.1 The Council will consider approval of disbursements over $25,000 submitted by
the finance director to the city council, a list that is on file in the office of the
finance director.
Recommend approval of disbursements over $25,000.
8.2 The Council will consider a resolution designating Wells Fargo Bank, N.A. (Crystal
branch) as the city’s official depository for the year 2017.
Recommend approval of Wells Fargo as the city’s official depository.
8.3 The Council will consider annual council appointments for 2017:
a. Mayor Pro Tem: Julie Deshler.
b. Council liaison to Environmental Quality Commission: Nancy LaRoche.
c. Council liaison to Parks and Recreation Commission: Olga Parsons.
d. Council liaison to Planning Commission: John Budziszewski.
e. Council representative to the Quad Cities Beyond the Yellow Ribbon
Committee: Julie Deshler.
Recommend approval.
Crystal City Council Meeting Agenda
Jan. 3, 2017
8.4 The Council will consider a resolution to authorize purchase of three squad cars.
The 2017 PERF includes funds for the replacement of three squad cars.
Recommend approval of this purchase.
8.5 The Council will consider a resolution to authorize purchase of three mobile data
tablets.
The 2017 PERF includes funds for the purchase of three mobile data tablets.
Recommend approval of this purchase.
8.6 The Council will consider a resolution to authorize purchase of two mobile radar
units.
The 2017 PERF includes funds for the purchase of two replacement mobile
radar units. Recommend approval of this purchase.
8.7 The Council will consider a resolution to authorize purchase of two in-squad
digital video units.
The 2017 PERF includes funds for the purchase of two in squad video units.
Recommend approval of this purchase.
8.8 The Council will consider a resolution to authorize the updating of office space at
the Crystal Community Center.
The 2017 PIR includes funds for the updating of office space and purchase of
new work stations at the Community Center. Recommend approval of this
expenditure.
8.9 The Council will consider a resolution to authorize the purchase of a utilities
pick-up truck.
The 2017 Utilities CIP includes funds for the purchase of a replacement truck.
Recommend approval of this purchase.
Crystal City Council Meeting Agenda
Jan. 3, 2017
8.10 The Council will consider a resolution to authorize the purchase of a
replacement vacuum excavator.
The 2017 Utilities CIP includes funds for the purchase of a replacement vacuum
excavator. Recommend approval of this purchase.
8.11 The Council will consider a resolution to authorize the purchase of a street
sweeper.
The 2017 Utilities CIP includes funds for the purchase of a replacement street
sweeper. Recommend approval of this purchase.
8.12 The Council will consider a resolution to authorize the purchase of a color
printer.
The 2017 PIR includes funds for the purchase of a replacement color printer.
Recommend approval of this purchase.
8.13 The Council will consider a resolution to authorize the purchase of a streets hook
truck.
The 2017 PIR includes funds for the purchase of a replacement of a
truck/plow. Recommend approval of this purchase.
8.14 The Council will consider a resolution to authorize the purchase of a parks hook
truck.
The 2017 PIR includes funds for the purchase of a replacement chipper with a
swap loader, chipper, compactor. Recommend approval of this purchase.
8.15 The Council will consider a resolution to authorize the purchase of a parks
loader.
The 2017 PIR includes funds for the purchase of a replacement loader for
parks. Recommend approval of this purchase.
Crystal City Council Meeting Agenda
Jan. 3, 2017
8.16 The Council will consider a resolution to establish parking restrictions on
portions of Regent Avenue and 58th Avenue.
Regent and 58th Avenues are State Aid roads and are in Phase 16 (Skyway).
State aid requires parking be restricted on these roads. Recommend approval
of the resolution establishing parking restrictions on Regent and 58th Avenues.
8.17 The Council will consider a resolution appointing Jeff Kolb as Crystal Council
representative to the West Metro Fire-Rescue District Board of Directors for a
two-year term expiring December 31, 2018.
According to Article VI of the West Metro Fire District joint powers agreement,
at least one of Crystal’s representatives on the Board is required to be a
current member of the City Council. Recommend approval of the resolution.
8.18 The Council will consider a resolution appointing Gary Laurant as a public
representative to the West Metro Fire-Rescue District Board of Directors for a
two-year term expiring December 31, 2017.
According to Article VI of the West Metro Fire District joint powers agreement,
the seventh member of the Board is to be appointed by the city councils of
both Crystal and New Hope. Gary Laurant has been serving in this capacity for
several years and the New Hope City Council reappointed him at its meeting
earlier this month. Recommend approval of the resolution.
9. Announcements
a. The City Council will have a work session at 6:30 p.m. on Jan. 12 at Crystal City Hall
in Conference Room A.
b. City offices will be closed on Monday, Jan. 16 for Martin Luther King Jr. Day.
c. The next Citizen Input Time is Jan. 17 at 6 p.m. in Conference Room A at City Hall.
d. The next city council meeting is Jan. 17 at 7 p.m. in the Council Chambers at City
Hall.
e. Crystal Business Association meets Jan. 18 at 8:30 a.m. at the New Hope YMCA.
f. Girl and Boy Scout troops are invited to lead the pledge at city council meetings.
Troops that are interested may contact city staff for information.
g. City council meetings and work sessions are open to the public. Current and
previous meetings are available for viewing and listening at www.crystalmn.gov
Crystal City Council Meeting Agenda
Jan. 3, 2017
10. Adjournment
11. Jan. 3, 2017 Meeting Schedule
Time Type of meeting Location
6:15 p.m. Group photo/portrait – Mayor and Council Community Room
6:30 p.m.
Council work session to discuss:
• Review proposed changes to the city’s
investment policy
• Constituent issues update
• New business*
• Announcements*
Conference Room A
7 p.m. City Council meeting Council Chambers
Immediately
following the
regular City
Council
meeting
EDA Annual Organization Meeting Council Chambers
* Denotes no supporting information included in the packet.
Have a safe and happy new year’s and a great weekend; see you at Tuesday’s meeting.
Memorandum
DATE: December 16, 2016
TO: Anne Norris, City Manager
Mayor and City Council Members
FROM: Michael Peterson, Communications Coordinator
SUBJECT: Crystal Sparkles Contest
Through the continued sponsorship of the West Metro Fire Auxiliary and the Light
of Crystal, the annual Crystal Sparkles Holiday Lighting contest was in December
2016. The contest is designed to promote community spirit and light up Crystal
for the holidays.
Entries were judged on creativity, artistic design and the overall visual effect.
First and second place for residential displays are awarded.
The 2016 Crystal Sparkles winners for single-family residential displays are:
2nd Place David Oyaas 5526 Perry Ave. N.
1st Place Deb Walk 6611 44th Ave. N.
West Metro Fire Auxiliary President Wendy Grimes will attend the Tuesday, Jan.
3, 2016 City Council meeting and will join the Mayor in presenting the awards.
4.1
City Council meeting minutes Dec. 20, 2016
Page 1 of 8
1. Call to Order, Roll Call and Pledge of Allegiance
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was
held on Dec. 20, 2016 at 7:03 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in
Crystal, Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, following
attendance was recorded:
City Council members present: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent: Deshler.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, City Attorney T. Gilchrist, Recreation Director J. Elholm, Public Works Director/City
Engineer M. Ray, Community Development Director J. Sutter, City Planner D. Olson, Police
Chief S. Revering and City Clerk C. Serres.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2. Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Peak and seconded by Council Member Kolb to approve the
agenda.
Motion carried.
3. City Council Meeting Minutes
The Council considered the minutes from the following meetings in a single motion:
3.1 The regular City Council meeting from Dec. 6, 2016.
3.2 The regular City Council work sessions from Dec. 6, 2016.
3.3 The regular City Council work session from Dec. 8, 2016.
Moved by Council Member Kolb and seconded by Council Member Peak to approve the
above minutes in a single motion.
Motion carried.
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
5.1
City Council meeting minutes Dec. 20, 2016
Page 2 of 8
4. Consent Agenda
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
4.1 Approval of the list of license applications submitted by the city clerk to the City
Council, a list that is on file in the office of the city clerk.
4.2 Approval of Resolution No. 2016-160, accepting the following donations:
a. $100 from Brice Skarnes Insurance Agency, Inc. for Shop with a Cop program.
a. $182.55 from various donation boxes for Crystal K-9 Unit.
4.3 Approval of Resolution No. 2016-161, amending the 2017 fee schedule –
Administration, Building, Engineering and Finance.
4.4 Approval of the 2017 regular City Council meeting and work session schedule.
4.5 Approval of Resolution No. 2016-162, amending and restating establishment of Crystal
Community Outreach Task Force (increasing to 9 members.)
Moved by Council Member Peak and seconded by Council Member Parsons to approve the
consent agenda.
Motion carried.
5. Open Forum
The following persons addressed the Council:
• Jim Oathout, 4824 Georgia Ave. N., thanked outgoing Council Member Peak for his
service and presented him a Certificate of Appreciation.
• Candace Oathout, 4824 Georgia Ave. N., thanked the current council for their work
and service.
6. Regular Agenda
6.1 The Council considered approval of disbursements over $25,000 submitted by the finance
department to the City Council, a list that is on file in the finance department.
Moved by Council Member Peak and seconded by Council Member Parsons to approve
the list of disbursements over $25,000.
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried.
6.2 The Council considered a resolution establishing a process for accepting applications and
interviewing applicants to commissions and boards.
5.1
City Council meeting minutes Dec. 20, 2016
Page 3 of 8
City Manager A. Norris addressed the Council.
Moved by Council Member Parsons and seconded by Council Member Peak to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 163
RESOLUTION ESTABLISHING A PROCESS FOR ACCEPTING APPLICATIONS
AND INTERVIEWING APPLICANTS TO COMMISSIONS AND BOARDS
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.3 The Council considered approval of the following advisory Commission appointments:
City Manager A. Norris addressed the Council.
a. Community Outreach Task Force: Rozina Brink, Matt Kowalski, Mwemezi Mutasa,
Chad Peppin and Casey Peak.
b. Employee Review Board: Dutch Fischer (regular) and Mwemezi Mutasa (alternate).
c. Environmental Quality Commission: Mark Hansen and Bill Sipe.
d. Parks and Recreation Commission: Lori Merriam (at large), Guy Mueller (at large),
David Pascoe (at large) and Andy Liepold (Ward 1).
e. Planning Commission: Harley Heigel (Ward 1) and James Einfeldt-Brown (Ward 4).
f. Shingle Creek Watershed Management Commission: Burton Orred, Jr. (alternate).
Moved by Council Member Parsons and seconded by Council Member Dahl to approve
the above advisory Commission appointments.
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried.
6.4 The Council considered a resolution for a conditional use permit and parking lot
expansion at 7323 – 33rd Ave. N. for Prescription Landscape.
City Planner D. Olson and Prescription Landscape CEO/COO Ryan Foudray addressed the
Council.
Moved by Council Member Peak and seconded by Council Member Parsons to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
5.1
City Council meeting minutes Dec. 20, 2016
Page 4 of 8
RESOLUTION NO. 2016 – 164
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND SITE PLAN FOR
PRESCRIPTION LANDSCAPE
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.5 The Council considered second reading and adoption of an ordinance requiring a
construction management plan for new houses or substantial additions and a resolution
approving summary language for publication.
City Planner D. Olson addressed the Council.
Moved by Mayor Adams and seconded by Council Member Dahl to adopt the following
ordinance:
ORDINANCE NO. 2016 – 06
AN ORDINANCE AMENDING CHAPTER 4 OF THE CRYSTAL CITY CODE
And further, that this is the second and final reading.
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried.
Moved by Mayor Adams and seconded by Council Member Peak to adopt the following
resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2016 – 165
RESOLUTION APPROVING SUMMARY LANGUAGE
FOR PUBLICATION OF ORDINANCE NO. 2016–06
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.6 The Council considered a resolution accepting the 2017 alley reconstruction feasibility
report.
Public Works Director/City Engineer M. Ray addressed the Council.
5.1
City Council meeting minutes Dec. 20, 2016
Page 5 of 8
Moved by Council Member Peak and seconded by Council Member Dahl to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 166
ACCEPTING FEASIBILITY REPORT
2017 ALLEY RECONSTRUCTION
PROJECT #2017-07
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.7 The Council considered a resolution calling for the 2017 alley reconstruction public
improvement hearing.
Public Works Director/City Engineer M. Ray addressed the Council.
Moved by Council Member Kolb and seconded by Council Member Parsons to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 167
CALL FOR PUBLIC IMPROVEMENT HEARING
2017 ALLEY RECONSTRUCTION
PROJECT #2017-07
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.8 The Council considered a resolution approving phase II environmental site assessment for
the Becker Park infiltration project.
Public Works Director/City Engineer M. Ray addressed the Council.
Moved by Council Member Dahl and seconded by Council Member Peak to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 168
AUTHORIZING THE PROFESSIONAL SERVICES AGREEMENT
FOR THE BECKER PARK PHASE II INVESTIGATION
5.1
City Council meeting minutes Dec. 20, 2016
Page 6 of 8
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.9 The Council considered a resolution approving the amendment to the cooperative
agreement for Becker Park Infiltration Project Phase 1.
Public Works Director/City Engineer M. Ray addressed the Council.
Moved by Council Member Peak and seconded by Council Member Dahl to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 169
AUTHORIZING THE AMENDMENT TO THE AGREEMENT
WITH THE SHINGLE CREEK WATERSHED MANAGEMENT ORGANIZATION FOR
THE BECKER PARK STORM WATER PROJECT
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.10 The Council considered approval of a contract with the city of Brooklyn Park for
environmental health services in 2017.
Community Development Director J. Sutter addressed the Council.
Moved by Council Member Parsons and seconded by Council Member Peak to approve
the contract with the City of Brooklyn Park for environmental health services in 2017.
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried.
6.11 The Council considered first reading of an ordinance establishing the Parks and
Recreation Commission and
6.12 The Council considered first reading of an ordinance establishing the Environmental
Quality Commission.
City Manager A. Norris addressed the Council.
Moved by Council Member Peak and seconded by Council Member Dahl to adopt the
following ordinances in one motion:
5.1
City Council meeting minutes Dec. 20, 2016
Page 7 of 8
ORDINANCE NO. 2016 – 07
AN ORDINANCE ESTABLISHING THE ENVIRONMENTAL QUALITY COMMISSION
ORDINANCE NO. 2016 – 08
AN ORDINANCE ESTABLISHING THE PARKS AND RECREATION COMMISSION
And further, that the second and final readings will be held on January 3, 2017.
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried.
6.13 The Council considered the 2017-2018 Labor Agreement with International Union of
Operating Engineers, Local 49 (Public Works).
Assistant City Manager K. Therres addressed the Council.
Moved by Council Member Dahl and seconded by Council Member Parsons to approve
the 2017-2018 Labor Agreement with International Union of Operating Engineers, Local
49 (Public Works).
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried.
6.14 The Council considered approval of contract with the city manager.
Moved by Council Member Peak and seconded by Council Member Parsons to approve
the contract with the city manager.
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried.
6.15 The Council considered a resolution of commendation for Laura Libby.
Moved by Council Member Kolb and seconded by Council Member Peak to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2016 – 170
COMMENDING COUNCIL MEMBER LAURA LIBBY
5.1
City Council meeting minutes Dec. 20, 2016
Page 8 of 8
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
6.16 The Council considered a resolution of commendation for Casey Peak.
Moved by Council Member Kolb and seconded by Council Member Dahl to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2016 – 171
COMMENDING COUNCIL MEMBER CASEY PEAK
Voting aye: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Deshler.
Motion carried, resolution declared adopted.
7. Announcements
The Council made several announcements about upcoming events.
8. Adjournment
Moved by Council Member Dahl and seconded by Council Member Peak to adjourn the
meeting.
Motion carried.
The meeting adjourned at 8:07 p.m.
____________________________
Jim Adams, Mayor
ATTEST:
_________________________________________
Chrissy Serres
City Clerk
5.1
City Council work session minutes Dec. 20, 2016
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter,
the work session of the Crystal City Council was held at 6:24 p.m. on Dec. 20, 2016 in Conference
Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor Adams called the meeting to
order.
I. Attendance
The city clerk recorded the attendance for City Council members and staff:
City Council members present: Dahl, Kolb, Libby, Parsons, Peak and Adams.
Absent: Deshler.
City staff present: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, Recreation Director J. Elholm, Public Works Director/City Engineer M. Ray,
Community Development Director J. Sutter, Police Chief S. Revering, City Attorney T. Gilchrist
and City Clerk C. Serres.
II. Agenda
The Council and staff discussed the following agenda items:
1. Long-term cost containment
2. Proposed amendments to City Code Chapter 6
III. Adjournment
The work session adjourned at 7 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
________
Chrissy Serres
City Clerk
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
5.2
Page 1 of 1
APPLICATIONS FOR CITY LICENSE
January 3, 2017
RENTAL – NEW
5331 Kentucky Ave N -- Brad Buechele (Conditional)
5210 52nd Ave N – Dennis Dane (Conditional)
RENTAL – RENEWAL
3246 Douglas Dr N – Bassett Creek Apartments LLC (Conditional)
3415 Hampshire Ave N – Todd and Susan Stenson (Conditional)
3512 Hampshire Ave N – Thomas Montgomery (Conditional)
4134 Hampshire Ave N – IH2 Property Illinois LP
5009 Florida Ave N – Toby and Claudia Carrillo
2700 Louisiana Ave N – Cynthia Theisen Dougherty
3501 Major Ave N – IH2 Property Illinois LP
3335 Nevada Ave N #3501 – Kelly Bania (Conditional)
5510 Vera Cruz Ave N – Building Ventures LLC (Conditional)
4512 Yates Ave N – Drew and Terri Kabanuk
4856 Yates Ave N – JDA Group LLC
8004 34th Pl N – IH2 Property Illinois LP (Conditional)
6909-6911 36th Ave N – Bengt Lund and Jan Jordet (Conditional)
6720 45th Ave N – Robert Loukinen
5001 52nd Ave N – CBW Properties (Conditional)
TREE TRIMMER
Eagle Tree Service 8637 225th Ave NW Burns Township, MN 55330
Vineland Tree Care 2423 E 26th Street Minneapolis, MN 55406
SIGN HANGER
Spectrum Sign Systems Inc 9278 Isanti Street NE Blaine, MN 55449
6.1
CITY OF CRYSTAL
RESOLUTION NO. 2017 -
RESOLUTION ACCEPTING DONATIONS FROM
WEST METRO-FIRE RESCUE RELIEF ASSOCIATION
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donation:
Donor Purpose Amount
West Metro Fire-Rescue Relief Assoc. Crystal K-9 Unit $17,500
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks West Metro Fire-
Rescue Relief Association for their generous donations.
Dated: January 3, 2017
By: __________________________
Jim Adams, Mayor
ATTEST:
__________________________
Chrissy Serres, City Clerk
6.3
Memorandum
DATE: December 20, 2016
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Jean McGann, AEM Financial Solutions, LLC
SUBJECT: Consideration of Resolution Appointing the Firm of Kern, DeWenter
and Viere for Auditing Services for the 2016 Financial Statements.
Background
According to the City of Crystal’s Charter, the City is required to undergo an annual
audit of its finances. The annual audit is a critical element in the City Council’s
control over the city. This audit may be conducted by either the Office of the State
Auditor or a firm of certified public accountants. The City of Crystal has used CPA
firms in recent years.
Discussion
The City Council appointed BerganKDV to provide auditing services for the years
2004 through 2014. Audit engagements normally last for several years so that the
costs of setting up files in the first year can be spread over several additional audits.
In 2014, the City Council approved an extension to the engagement with
BerganKDV covering audits of the years 2014 through 2018. BerganKDV’s
proposed fee for the audit of the year 2016 is $30,000.
Conclusion
Recommend that the City Council approve the attached resolution approving the
Firm of BerganKDV for Auditing Services for the Year 2016.
6.4
CITY OF CRYSTAL
RESOLUTION NO. 2017-_______
RESOLUTION APPROVING THE FIRM OF BerganKDV FOR AUDITING
SERVICES FOR THE 2016 FINANCIAL STATEMENTS
WHEREAS, Section 7.11 of the City of Crystal Charter requires an annual
audit of the City’s financial statements, and
WHEREAS, the firm of BerganKDV has audited the City’s financial
statements for the years 2004 through 2015, and
WHEREAS, it is in the interests of the City that BerganKDV be retained to
audit the year 2016 financial statements.
NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that
BerganKDV are appointed to audit the City of Crystal for the year 2016 financial
statements for an estimated fee of $30,000 and that the City Manager is authorized
to sign the engagement letter.
Adopted by the Crystal City Council this 3rd day of January, 2017.
___________________________
Jim Adams, Mayor
ATTEST:
___________________________
Christina Serres, City Clerk
6.4
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Please hand this form to the City Clerk before the meeting begins.
To provide ample opportunity for all, speaking time is limited
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(Information provided on this form is open to the public)
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8.1
8.2
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8.2
Memorandum
DATE: December 20, 2016
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: Mayor Adams’ 2017 Council Appointment Recommendations
Mayor Adams is recommending the following City Council liaison appointments for
2017:
Mayor Pro Tem: Council member Julie Deshler
Environmental Quality Commission Liaison: Council member Nancy LaRoche
Parks & Recreation Commission Liaison: Council member Olga Parsons
Planning Commission Liaison: Council member John Budziszewski
Beyond the Yellow Ribbon Committee Liaison: Council member Julie Deshler
EDA Officer Recommendations:
President: Jeff Kolb
Vice President: Elizabeth Dahl
Secretary: Olga Parsons
Treasurer: Nancy LaRoche
8.3
CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT
“Service with Compassion and Integrity”
TO: Mayor and Council Members
FROM: Stephanie K. Revering, Chief of Police
CC: Anne Norris, City Manager
DATE: December 20, 2016
SUBJECT: POLICE EQUIPMENT REVOLVING FUND
___________________________________________________________________________
MMEEMMOORRAANNDDUUMM
During the 2017 budget discussions, you were informed of the need to replace 3 patrol utility
squads. Two of the squad utility vehicles due to the mileage (over 85,000 miles) will be
auctioned. The other squad vehicle will be repurposed and utilized as the volunteer Reserve
squad car/back-up K9 car.
As you know, we have the patrol fleet on a 4 year, 80,000 mile rotation schedule due to the
wear and tear of police vehicles.
We also discussed the purchase of three mobile data tablets, two radar units, and two in-squad
digital video systems.
The mobile data tablets are to replace the tablets that are in the patrol utility squads that are
up for replacement.
The two radar units are replacing two radar units that are no longer functioning and are on a
7-10 year replacement schedule.
The two digital video systems are replacing the last of our old L3 video system (the majority
of the digital video system was purchased the beginning of 2016).
We are asking for your approval of the resolutions which have been placed on the regular
agenda of the January 3, 2017 council meeting.
As always, please let me know if you have any questions. Thanks.
8.48.4
RESOLUTION NO. 2017-
RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND
EXPENDITURE FOR PURCHASE OF THREE POLICE PATROL UTILITY
VEHICLES
(Squad #’s: 200, 204, 208)
WHEREAS, the City Manager's office has received and recommends approval of
said appropriations, and
WHEREAS, the appropriation is included in the 2017 Police Equipment Fund
Budget, and
WHEREAS, the City Council hereby acknowledges:
1. These police patrol vehicles will be equipped for use by police officers
and community service officers.
2. Police vehicles represent a benefit to the City in terms of delivery of
police service and are consistent with the City's long range goals,
programs, and policies.
3. The most suitable source of funding is the Police Equipment Revolving
Fund.
4. Per the Police Equipment Revolving Fund's Policy, there will be sufficient
accumulated earnings to cover the appropriation without use of fund
principal.
WHEREAS, the City has a State of Minnesota Purchasing Contract bid quote for
police vehicles.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF CRYSTAL hereby accepts the state bid quote and appropriates monies
from the Police Equipment Revolving Fund for the purchase of three police patrol utility
vehicles. Cost to include purchase of the utility vehicles as well as necessary replacement
and installation of accessory equipment not to exceed $47,000 for the marked utility
vehicles. For a total dollar amount of $141,000 for all three vehicles.
Adopted by the Crystal City Council this 3rd day of January 2017.
____________________________________
Jim Adams, Mayor
ATTEST:
_______________________________
Chrissy Serres, City Clerk
8.4
RESOLUTION NO. 2017
RESOLUTION AUTHORIZING PURCHASE OF THREE MOBILE DATA
TABLETS (MDT’S)
WHEREAS, the City Manager’s office has received and recommends approval of
said appropriations, and
WHEREAS, the appropriation is included in the 2017 Police Equipment
Fund Budget, and
WHEREAS, the City Council hereby acknowledges:
1. These mobile data tablets will be installed in police patrol utility
vehicles for use by Police Officers to receive dispatched calls for
service and to conduct other checks needed on a daily basis.
2. Existing mobile data computers/tablets in the patrol vehicles have
reached the end of their lifespan and are in need of replacement.
3. The most suitable source of funding is the Police Equipment Revolving
Fund.
4. Per the Police Equipment Revolving Fund’s Policy, there will be
sufficient accumulated earnings to cover the appropriation without
use of fund principal.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF CRYSTAL, hereby accepts and appropriates monies from the
Police Equipment Revolving Fund for the purchase of three Mobile Data Tablets
(MDT’s) at $4,000 a piece. Cost to include purchase of the mobile data tablets
as well as necessary installation of equipment not to exceed $12,000.
Adopted by the Crystal City Council this 3rd day of January.
__________________________
Jim Adams, Mayor
ATTEST:
_________________________
Chrissy Serres, City Clerk
8.5
RESOLUTION NO. 2017
RESOLUTION AUTHORIZING PURCHASE OF TWO MOBILE RADAR UNITS
WHEREAS, the City Manager’s office has received and recommends approval of
said appropriations, and
WHEREAS, the appropriation is included in the 2017 Police Equipment
Fund Budget, and
WHEREAS, the City Council hereby acknowledges:
1. These mobile radar units will be installed in police patrol utility vehicles
for use by Police Officers to monitor traffic safety.
2. Existing mobile radar units in the patrol vehicles have reached the end
of their lifespan and are in need of replacement.
3. The most suitable source of funding is the Police Equipment Revolving
Fund.
4. Per the Police Equipment Revolving Fund’s Policy, there will be
sufficient accumulated earnings to cover the appropriation without
use of fund principal.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF CRYSTAL, hereby accepts and appropriates monies from the
Police Equipment Revolving Fund for the purchase of two Mobile Radar Units (at
$4,000 a piece. Cost to include purchase of the mobile radar units as well as
necessary installation of equipment not to exceed $8,000.
Adopted by the Crystal City Council this 3rd day of January.
__________________________
Jim Adams, Mayor
ATTEST:
_________________________
Chrissy Serres, City Clerk
8.6
RESOLUTION NO. 2017-
RESOLUTION APPROVING POLICE EQUIPMENT REVOLVING FUND
EXPENDITURE FOR PURCHASE OF TWO IN-SQUAD VIDEO SYSTEMS
WHEREAS, the City Manager's office has received and recommends approval of
said appropriations, and
WHEREAS, the appropriation is included in the 2017 Police Equipment Fund
Budget, and
WHEREAS, the City Council hereby acknowledges:
1. These video systems will be installed in police patrol vehicles for use by
Police Officers in recording video evidence and activity.
2. Existing systems in the patrol vehicles have reached the end of their
lifespan and are in need of replacement.
3. The most suitable source of funding is the Police Equipment Revolving
Fund.
4. Per the Police Equipment Revolving Fund's Policy, there will be sufficient
accumulated earnings to cover the appropriation without use of fund
principal.
WHEREAS, the City has an independent quote from Watchguard for the purchase
of a digital video in-car recording equipment and a server.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF CRYSTAL hereby accepts the independent bid quote and appropriates
monies from the Police Equipment Revolving Fund for the purchase of the Watchguard
In Car Video Systems for Law Enforcement Communications. Cost to include purchase
of the two video systems at $6,000 a piece as well as necessary installation of accessory
equipment not to exceed $12,000.
Adopted by the Crystal City Council this 3rd day of January 2017.
____________________________________
Jim Adams, Mayor
ATTEST:
_______________________________
Chrissy Serres, City Clerk
8.7
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8.8
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Randy Kloepper, Utilities Superintendent
SUBJECT: Utility truck purchase
Background
The 2017 CIP includes the replacement of
Unit #427, BU #6227. The existing 2004
truck has 91,000 miles on it and primarily is
used for utility locating, carries all the
equipment for fixing fire hydrants, and
responds to all water main breaks. It will
either be sold at auction, or replace another
older pickup truck in the public works fleet.
The replaced truck will then be sold at
auction later this year.
The truck cab and chassis (2017 GMC Sierra 3500) will be purchased from Ranger GMC off of
the state contract (#73896) for $29,924.69. The utility box for the truck will be purchased from
ABM Equipment off of the state contract (#116754) for $21,976. The total price will be
$51,900.69. $55,000 was budgeted for this purchase.
Recommended Action
Motion to approve the resolution authorizing the purchase of the utility truck.
8.9
RESOLUTION NO. 2017- _____
APPROVING THE PURCHASE OF A
UTILITY TRUCK
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a utility truck is an essential component of the public works fleet; and
WHEREAS, the existing utility truck has exceeded its effective life; and
WHEREAS, adequate funds are allocated in the CIP fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a utility truck.
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
8.9
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Randy Kloepper, Utilities Superintendent
SUBJECT: Vacuum excavator purchase
Background
The 2017 CIP includes the replacement of Unit #426
(trailer vacuum excavator), BU #6529. The existing
trailer vacuum excavation unit is undersized and
underpowered for the current needs in the City. The
vacuum excavation unit will be used for the following
major tasks:
1) Cleaning main sewer lines and removing
collected debris
2) Assisting with clearing sewer backups
3) Cleaning out catch basins of leaves and other debris
4) Cleaning out sump catch basins that are designed to collect sediment before entering
the storm pipe system
5) Assisting with removal of dirt and water around the water main during break repairs
6) Field verifying locations of underground utilities by creating small holes to visually
confirm utilities
7) Cleaning out water main valves so that they can be operated
The existing 1996 trailer vacuum excavation trailer will be sold at auction later this year.
The truck cab and chassis (2017 Freighliner 114SD Tandem) will be purchased from I State
Truck Center off of the state contract (#77936) for $108,836. The Vactor 2100 Plus system will
be purchased from MacQueen Equipment Inc off of the state contract (#10788) for $308,997.
The total cost of the new vehicle will be $417,833 plus taxes fees ($7,074.34) and registration.
$600,000 had been budgeted for this purchase. Staff did look into a lease option, but in five
years we would have paid more than the cost of purchasing the unit. The unit is anticipated to
be in service with the City well beyond 5 years .
Recommended Action
Motion to approve the resolution authorizing the purchase of the vacuum excavator.
8.10
RESOLUTION NO. 2017- _____
APPROVING THE PURCHASE OF A
VACUUM EXCAVATOR
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a vacuum excavator is an essential component of the public works fleet; and
WHEREAS, the existing vacuum excavator is under-powered, under-sized, and has exceeded its
effective life; and
WHEREAS, adequate funds are allocated in the CIP fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a vacuum excavator.
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
8.10
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Mark Gaulke, Streets Superintendent
SUBJECT: Street sweeper purchase
Background
The 2017 CIP includes the replacement of Unit
#323, BU #6808. The existing 2002 street
sweeper has 7,443 hours (310 days) and 22,950
miles. It has been heavily used with normal
sweeping operations such as:
1) Spring clean up
2) Fall leaf clean up
3) Severe storms
4) Clean up around various City project job
sites
5) Clean up after special events or other
unique situations
The existing street sweeper has a number of mechanical issues (bushings, bearings,
overheating, and potentially a main fan that may need to be replaced in the near future) will
be traded in as part of the transaction and the City will receive a $30,000 credit towards the
purchase cost of the new sweeper.
The sweeper (Elgin Crosswind) will be purchased from MacQueen Equipment off of the state
contract (#103153) for $211,182 (after trade-in credit).
Recommended Action
Motion to approve the resolution authorizing the purchase of the street sweeper.
8.11
RESOLUTION NO. 2017- _____
APPROVING THE PURCHASE OF A
STREET SWEEPER
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a street sweeper removes sediment and debris from the roadways, providing for a
safer roadway system and protecting natural water features; and
WHEREAS, the existing street sweeper has exceeded it effective life; and
WHEREAS, adequate funds are allocated in the CIP fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a street sweeper.
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
8.11
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Dave Fritzke, GIS Technician
SUBJECT: Large format color printer purchase
Background
The 2017 PIR includes the replacement of the
existing engineering HP color plotter, BU#4611. The
existing 2001 plotter has had three major repairs
(part replacements) completed by City staff. Due to
the age of the plotter, the availability of parts is
very challenging as additional repairs are needed.
The plotter is used regularly for large prints such as:
1) Project plan sheets
2) City maps
3) Utility maps
4) Graphics to promote recreation activities
5) Election maps (precincts)
6) Zoning maps
7) Banners (paper)
After the new plotter is operational, the existing plotter will be sold.
The plotter is commercially available and various quotes were obtained. The new plotter (HP
Designjet T1300 Postscript Printer) will be purchased from Office Depot for $7,099.99. The
budgeted amount was $8,500.
Recommended Action
Motion to approve the resolution authorizing the purchase of the large format color printer.
8.12
RESOLUTION NO. 2017- _____
APPROVING THE PURCHASE OF A
LARGE COLOR PRINTER
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, normal City operations regularly require large scale printing, sometimes on a short
timeline or during non-normal business hours; and
WHEREAS, obtaining replacement parts for the existing large color printer has become a
challenge; and
WHEREAS, adequate funds are allocated in the PIR fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a large color printer.
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
8.12
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Mark Gaulke, Streets Superintendent
SUBJECT: Streets hook truck purchase
Background
The 2017 PIR includes the replacement of Unit #317,
BU #4750. The existing 2005 GMC Sierra has been in
use as an alley plow and while it has 26,000 miles on
it, plowing is hard on equipment. While no longer
best suited to be an alley plow, the truck will be
repurposed as a general duty pickup and replace an
older truck currently in the fleet. The older truck will
then go to auction, so the net effect is a one for one
replacement.
As part of a larger effort to increase equipment versatility, the replacement vehicle will be a
hook truck style. This means that it will be able to switch out rear attachments (see photo)
based on the function the truck needs to serve. The truck will be able to use the same
attachments as the proposed parks hook truck. Similar to the alley plow it replaced, it will also
have the ability to plow snow. We will also be adding a plow mount to another streets vehicle
(#310) so that should one alley plow go down, the other can use the same plow and get the job
done.
The components of the truck will be purchased from multiple sources, both the state contract
and multiple quotes were obtained. The lowest prices are as follows:
• Truck chassis from Nelson Auto for $42,574.29 (state contract #70758)
• Hook system from Koenig & Sons for $25,582.12
• Plow mount and blade from Bert’s Truck Equipment $7,870.03
The total cost of will be $75,726.44, plus registration fees. The budget amount for this truck
was $60,000. However, the parks hook truck system was under budget by the $47,986.52.
Since these two systems have interchangeable attachments, this approach makes sense from
an overall public works equipment picture. Overall, these two budget items will be $32,260.08
under budget, minus registration fees.
8.13
The total cost for the parks and streets truck hook systems, with all the attachments, is
$227,739.92. But because of the various attachments and ability to swap them out, in essence
this will give public works four different trucks. So the total $227,739.92 divided by four is
$56,934.98, which is less than it would cost the City to buy one truck with only one of these
capabilities had we not gone with the hook system where attachments can be swapped out.
When looking at long term cost containment, by going with the swap system, we will not need
to replace entire truck systems in the future but just portions of the system (truck cab and
chassis, attachment, or hook system).
Recommended Action
Motion to approve the resolution authorizing the purchase of the streets hook truck.
8.13
RESOLUTION NO. 2017- _____
APPROVING THE PURCHASE OF A
STREETS HOOK TRUCK
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a hook truck provides versatility and flexibility in having different attachments
depending on the assigned task; and
WHEREAS, a hook truck is part of a larger public works effort to standardize equipment across
multiple divisions; and
WHEREAS, the existing alley truck has exceeded it effective life as a plowing vehicle; and
WHEREAS, adequate funds are allocated in the PIR fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a streets hook truck.
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
8.13
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Brad Fortin, Parks/Building Superintendent
SUBJECT: Parks hook truck purchase
Background
The 2017 PIR includes the replacement of Unit #105, BU #5009. The
existing 2000 GMC Sierra has been in use as a chipper truck to collect
wood chips from the tow behind wood chipper. Recently it has
required more than normal maintenance and its age is showing in
the condion of the truck body.
As part of a larger effort to increase equipment versatility, the replacement vehicle will be a
hook truck style. This means that it will be able to switch out rear attachments (see photo)
based on the function the truck needs to serve. The following attachments will be purchased:
garbage compactor, wood chip box, contractor box, and flat bed. The proposed streets hook
truck will be able to use these same attachments as well.
One of the biggest benefits of the proposed purchase will be the
garbage compactor as no longer will two person crews have to
transport 55 gallon drums throughout the City parks on trash day.
Instead, one person will simply put the garbage compactor on the
truck, and then drive to all the parks tipping each cart into the
compactor where it will be compacted at not likely to become litter
while the vehicle drives down the road. Once they are done
emptying all the cans, the debris will be taken to a Hennepin County
trash facility and disposed of. As part of this purchase, new garbage cans will be bought that
can be tipped into the compactor. These garbage cans will have City of Crystal labeling and look
just like resident trash carts.
8.14
Multiple bids were obtained for this purchase and the lowest prices were as follows:
• Truck chassis Nelson Auto Center $42,574.92 (state contract #70758)
• Contractor box, Koenig & Sons $6,125
• Wood chip box, Koenig & Sons $5,650
• Flatbed, Koenig & Sons $5,510
• Hook system and garbage compactor, Koenig & Sons $85,631.88
• Trash carts, Cascade Carts, $6,521.68
Total cost of all the items listed above is $152,013.48, plus registration fees. The budgeted
amount was $200,000. A portion of the $47,986.52 under budget will be put towards the
streets hook loader. Since these two systems have interchangeable attachments, this approach
makes sense from an overall public works equipment picture. Overall, these two budget items
will be $32,260.08 under budget, minus registration fees.
The total cost for the parks and streets truck hook systems, with all the attachments, is
$227,739.92. But because of the various attachments and ability to swap them out, in essence
this will give public works four different trucks. So the total $227,739.92 divided by four is
$56,934.98, which is less than it would cost the City to buy one truck with only one of these
capabilities had we not gone with the hook system where attachments can be swapped out.
When looking at long term cost containment, by going with the swap system, we will not need
to replace entire truck systems in the future but just portions of the system (truck cab and
chassis, attachment, or hook system).
Recommended Action
Motion to approve the resolution authorizing the purchase of the parks hook truck.
8.14
RESOLUTION NO. 2017- _____
APPROVING THE PURCHASE OF A
PARKS HOOK TRUCK
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a hook truck provides versatility and flexibility in having different attachments
depending on the assigned task; and
WHEREAS, a hook truck is part of a larger public works effort to standardize equipment across
multiple divisions; and
WHEREAS, the existing chipper truck has exceeded its effective life and can be replaced with a
multi-function vehicle; and
WHEREAS, adequate funds are allocated in the PIR fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a parks hook truck.
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
8.14
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Brad Fortin, Parks/Building Superintendent
SUBJECT: Purchase of parks loader
Background
The 2017 PIR includes the replacement of a 2002 Cat wheel
loader #117 with attatchments, BU #5031 has $100,000.00
allocated for this purchase.
The new loader will be purchased off of the Minnesota State
Contract #115216 from Titan Machinery Incorporated for
$97,016.35. This cost also includes a 1.3 yard bucket, high flow
snowblower, utility forks, brush grapple and a hybrid snowplow.
Other loaders, made by Nuss Volvo Incorporated and Zeigler
Cat, were also tested out before the purchase recommendation was made. The new unit will be
utilized year round to perform a variety of public works operations.
The existing unit is 15 years old and has been used heavily year round for landscaping, forestry,
augering holes and removing snow from parking lots, trails and skating rinks. The current unit is
at the end of its reliable life and has encured high maintenance costs to keep it operational. It
will be traded in as part of this purchase and the City received a credit of $10,000.00 towards
the purchase price.
Recommended Action
Motion to approve the resolution authorizing the purchase of the new parks loader.
8.15
RESOLUTION NO. 2017- _____
APPROVING THE PURCHASE OF A
PARKS LOADER
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational activities
in the City; and
WHEREAS, a small parks loader is an essential component of the public works fleet; and
WHEREAS, a small parks loader is used year round in various types of common public works
projects; and
WHEREAS, the existing parks loader has exceeded it effective life and has required significant
part replacements with more needed in the near future; and
WHEREAS, adequate funds are allocated in the PIR Fund for this purchase;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby approves the
purchase of a parks loader.
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
Christina Serres, City Clerk
8.15
Memorandum
DATE: January 3, 2017
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Mick Cyert, Engineering Project Manager
SUBJECT: Phase 16 Street Reconstruction – State Aid Streets No Parking Assignments
Summary
The Phase 16 Skyway Street Reconstruction project area includes the following Municipal State Aid
(MSA) Streets:
• Regent Avenue North from County Highway 10 (Bass Lake Road) to 58th Avenue North
• 58th Avenue North from Regent Avenue North to County Highway 10 (Bass Lake Road)
Because these streets are MSA streets they must meet State Aid Rules for design standards. One of
these requirements is that an MSA street must be at least 32 feet wide in order to have parking on
one side only. The following streets are being reconstructed to be 32 feet in width:
• Regent Avenue North from County Highway 10 (Bass Lake Road) to 58th Avenue North
• 58th Avenue North from Regent Avenue North to County Highway 10 (Bass Lake Road)
No Parking Summary
Regent Avenue North, no parking will be permitted on
• East side from County Highway 10 to 58th Avenue North
58th Avenue North, no parking will be permitted on
• North side from Regent Avenue North to County Highway 10
Attachments
• No Parking Map
Recommended Action
Motion to approve the resolution establishing no parking restrictions for portions of Regent Avenue
North and 58th Avenue North.
8.16
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FILE NO.CRYST139389PHASE 16PHASE 16STATE AID STREET PARKINGSTATE AID STREET PARKING
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Legend
Project LimitsCitylimitsCity of Brooklyn CenterArea Not in StudyParking AllowedNo Parking Allowed
8.16
RESOLUTION NO. 2017 - ______
ESTABLISHING ON STREET PARKING RESTRICTIONS ON PORTIONS OF
REGENT AVENUE AND 58TH AVENUE
WHEREAS, the City has planned the street reconstruction of Regent Avenue from Bass
Lake (County Road #10) to 58th Avenue North and 58th Avenue North from Regent Avenue to
Bass Lake Road (County Road #10); and
WHEREAS, these streets have been designated as Municipal State Aid streets by the
City; and
WHEREAS, these streets must be reconstructed to Municipal State Aid standards to be
eligible for State Aid funding; and
WHEREAS, the proposed street widths require on-street parking restrictions on one side
of the street, according to State Aid Operations Chapter 8820;
NOW, THEREFORE, BE IT RESOLVED that the City hereby restricts the parking of
any vehicles or equipment at all times in the following locations:
• On the east side of Regent Avenue North from Bass Lake Road (County Road #10) to
58th Avenue North
• On the north side of 58th Avenue North from Regent Avenue North to Base Lake Road
(County Road #10)
Adopted by the Crystal City Council this 3rd day of January 2017.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
8.16
CITY OF CRYSTAL
RESOLUTION NO. 2017 -
RESOLUTION APPOINTING A MEMBER TO
THE BOARD OF DIRECTORS FOR
THE WEST METRO FIRE-RESCUE DISTRICT
WHEREAS, in 1997 the cities of Crystal and New Hope approved a Joint and
Cooperative Agreement to consolidate all aspects of their fire safety programs and
created the West Metro Fire-Rescue District, and
WHEREAS, in accordance with Article IV of the Joint and Cooperative
Agreement, Crystal-New Hope Joint Fire-Rescue District, members are to be
appointed by Council resolution, and
WHEREAS, the term of Crystal Council Member Jeff Kolb expired December
31, 2016.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council approves
the appointment of Crystal City Council Member Jeff Kolb as a member of the Joint
Fire-Rescue District’s Board of Directors for a two-year term expiring December 31,
2018.
Adopted by the Crystal City Council this 3rd day of January, 2017.
________________________________
Jim Adams, Mayor
ATTEST:
______________________________
Chrissy Serres, City Clerk
8.17
CITY OF CRYSTAL
RESOLUTION NO. 2017 -
RESOLUTION APPOINTING A PUBLIC REPRESENTATIVE TO
THE BOARD OF DIRECTORS FOR
THE WEST METRO FIRE-RESCUE DISTRICT
WHEREAS, in 1997 the cities of Crystal and New Hope approved a Joint and
Cooperative Agreement to consolidate all aspects of their fire safety programs and
created the West Metro Fire-Rescue District, and
WHEREAS, in accordance with Article IV of the Joint and Cooperative
Agreement, Crystal-New Hope Joint Fire-Rescue District, members are to be appointed
by Council resolution, and
WHEREAS, the term of the jointly appointed public representative Gary Laurant
expires on December 31, 2016; and
WHEREAS, the New Hope City Council reappointed Gary Laurant to serve a two
year term on December 12 , 2016.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council approves
the reappointment of Gary Laurant as a public representative of the Joint Fire-Rescue
District’s Board of Directors until December 31, 2017.
Adopted by the Crystal City Council this 3rd day of January, 2017.
________________________________
Jim Adams, Mayor
ATTEST:
______________________________
Christina Serres, City Clerk
8.18
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