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2016.12.20 Council Meeting Agenda City Council Meeting Agenda Dec. 20, 2016 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda.* 3. City Council Meeting Minutes The Council will consider the minutes from the following meetings in a single motion: 3.1 The regular City Council meeting from Dec. 6, 2016. 3.2 The regular City Council work sessions from Dec. 6, 2016. 3.3 The regular City Council work session from Dec. 8, 2016. 4. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 4.2 Approval of a resolution accepting the following donations: a. $100 from Brice Skarnes Insurance Agency, Inc. for Shop with a Cop program. b. $182.55 from various donation boxes for Crystal K-9 Unit. 4.3 Approval of a resolution amending the 2017 fee schedule – Administration, Building, Engineering and Finance. 4.4 Approval of the 2017 regular City Council meeting and work session schedule. 4.5 Approval of a resolution amending and restating establishment of Crystal Community Outreach Task Force (increasing to 9 members.) 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda Dec. 20, 2016 5. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 6. Regular Agenda 6.1 The Council will consider approval of disbursements over $25,000 submitted by the finance director to the city council, a list that is on file in the office of the finance director. Recommend approval of disbursements over $25,000. 6.2 The Council will consider a resolution establishing a process for accepting applications and interviewing applicants to commissions and boards. The Council discussed this at an October work session. Recommend approval of the resolution establishing the process for accepting applications and interviewing applicants to advisory commissions. 6.3 The Council will consider advisory Commission appointments. Consistent with the policy regarding the process for soliciting and interviewing advisory commission applicants, the City Council interviewed applicants for advisory commissions in November and early December. Recommend approval of the appointments. 6.4 The Council will consider a resolution for a conditional use permit and parking lot expansion at 7323 – 33rd Ave. N. for Prescription Landscape. Prescription Landscape is requesting a conditional use permit and site plan approval to construct a new employee parking lot at 7323 – 33rd Avenue North and to construct a new fueling station at 3231 Nevada Avenue North. These properties are zoned I-1, Light Industrial. The proposed parking lot exceeds the amount permitted as an accessory use and a conditional use permit is needed. The fueling station is an accessory use to the primary use and is for employee use only. The Planning Commission considered the proposed uses at its Crystal City Council Meeting Agenda Dec. 20, 2016 December 12 meeting and unanimously recommended approval, subject to conditions outlined in the staff report. 6.5 The Council will consider second reading and adoption of an ordinance requiring a construction management plan for new houses or substantial additions and a resolution approving summary language for publication. At its December 6 meeting, the City Council approved the first reading of an ordinance requiring construction management plans for new residential construction or substantial additions. Recommend approval of the second reading of the ordinance and publication of the summary ordinance. 6.6 The Council will consider a resolution accepting the 2017 alley reconstruction feasibility report. Next year’s alley reconstruction project is the final alley reconstruction project and includes alleys scattered throughout the city. Last month the City Council ordered preparation of the 2017 alley reconstruction feasibility report. Recommend approval of the resolution accepting this feasibility report. 6.7 The Council will consider a resolution calling for the 2017 alley reconstruction public improvement hearing. Once the Council approves the feasibility report on the 2017 alley reconstruction project, a public hearing on the proposed improvement project needs to be scheduled. Recommend approval of the resolution calling for a public hearing on the 2017 alley reconstruction project. 6.8 The Council will consider a resolution approving phase II environmental site assessment for the Becker Park infiltration project. A portion of Becker Park used to be occupied by small businesses. Prior to proceeding with the Becker Park infiltration project, additional environmental work is recommended to confirm the park area is environmentally clean. Recommend approval of the resolution approving this additional environmental work. 6.9 The Council will consider a resolution approving the amendment to the cooperative agreement for Becker Park Infiltration Project Phase 1. Crystal City Council Meeting Agenda Dec. 20, 2016 Earlier this year the City Council approved a cooperative agreement for a grant towards the costs of the Becker Park infiltration project. That agreement needs to be amended to allow for additional grant funds for additional environmental work on the project. Recommend approval of the resolution approving this amendment to the cooperative agreement. 6.10 The Council will consider approval of contract with the city of Brooklyn Park for environmental health services in 2017. Since 2006, Crystal has contracted with Brooklyn Park for the provision of environmental health related services. Staff is recommending this relationship continue and the 2017 contract is an hourly contract, not to exceed $4,000. Recommend approval of the 2017 contract. 6.11 The Council will consider the first reading of an ordinance establishing the Parks and Recreation Commission. As discussed at a work session in October, recent changes to Chapter 3 of the City Code require the Council to establish specific commissions by ordinance. Recommend approval of the first reading of an ordinance establishing the Parks and Recreation Commission. 6.12 The Council will consider the first reading of an ordinance establishing the Environmental Quality Commission. As discussed at a work session in October, recent changes to Chapter 3 of the City Code require the Council to establish specific commissions by ordinance. Recommend approval of the first reading of an ordinance establishing the Environmental Quality Commission. 6.13 The Council will consider the 2017-2018 Labor Agreement with International Union of Operating Engineers, Local 49 (Public Works). The proposed settlement is consistent with the settlement approved with Police Officers (LELS, Local 44). Recommend approval of the 2017-18 labor agreement with Public Works (IUOE, Local 49). 6.14 The Council will consider approval of contract with city manager. What can I say but thanks and recommend approval of the contract. Crystal City Council Meeting Agenda Dec. 20, 2016 6.15 The Council will consider a resolution of commendation for Laura Libby. Recommend approval of the resolution commending Laura Libby for her service. 6.16 The Council will consider a resolution of commendation for Casey Peak. Recommend approval of the resolution commending Casey Peak for his service. 7. Announcements a. Crystal Business Association meets December 21 at 11:30 a.m. at Nonna Rosa’s. b. City offices will be closed Dec. 26 in observance of the Christmas holiday. c. City offices will be closed on Jan. 2 in observance of the New Year’s Day holiday. d. The next city council meeting is Jan. 3 at 7 p.m. in the Council Chambers at City Hall. e. Girl and Boy Scout troops are invited to lead the pledge at city council meetings. Troops that are interested may contact city staff for information. f. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov 8. Adjournment 9. Dec. 20, 2016 Meeting Schedule Time Type of meeting Location 6:20 p.m. Council work session to discuss: • Proposed amendments to City Code Chapter 6 • Long term cost containment Conference Room A 7 p.m. City Council meeting Council Chambers Crystal City Council Meeting Agenda Dec. 20, 2016 Immediately following the regular City Council meeting EDA Special meeting Council Chambers * Denotes no supporting information included in the packet. Stay warm and have a great weekend; see you at Tuesday’s meeting.