2016.11.15 Council Meeting Packet
Posted: Nov. 10, 2016
City Council Meeting Schedule
Nov. 15, 2016
Time Type of meeting Location
6 p.m. Citizen Input Time Conference Room A
6:15 p.m. First Council work session to conduct Commission
applicant interviews Conference Room A
7 p.m. City Council meeting Council Chambers
Immediately
following the
regular City
Council meeting
Second Council work session to discuss:
Blue Line update
Traction Power Sub-Station (TPSS) at
60th
Visual screening for
Elmhurst/Hampshire
Noise walls from 47th to Corvallis
Station area design
Security training
2017 budget:
Check in – general fund, including
Council memberships, and property
tax levy – December 6 Truth in
Taxation hearing
Permanent Improvement Revolving
(PIR) fund budget
Fee schedule changes – Public Works
COPS grant
Long term cost-containment
West Metro Fire-Rescue District Board
annual joint work session with city councils
City manager monthly check-in
Constituent issues update
New business*
Announcements*
Conference Room A
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: Nov. 10, 2016
City Council
First Work Session Agenda
Nov. 15, 2016
6:15 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at ______ p.m. on
Nov. 15, 2016 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council members Staff
____ Peak ____ Norris
____ Adams ____ Therres
____ Dahl ____ Hansen
____ Deshler ____ Ray
____ Kolb ____ Revering
____ Libby ____ Gilchrist
____ Parsons
II. Agenda
The purpose of the work session is to discuss the following agenda item:
1. Commission interviews
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
Nov. 15, 2016
7 p.m.
Council Chambers
The city manager’s comments are bolded.
1. Call to Order, Roll Call and Pledge of Allegiance
2. Approval of Agenda
The Council will consider approval of the agenda.*
3. City Council Meeting Minutes
The Council will consider the minutes from the following meetings in a single motion:
3.1 The regular City Council meeting from Nov. 1, 2016.
3.2 The regular City Council work sessions from Nov. 1, 2016.
4. Consent Agenda
The Council will consider the following items, which are routine and non-controversial
in nature, in a single motion:
4.1 Approval of the list of license applications submitted by the city clerk to the City
Council, a list that is on file in the office of the city clerk.
4.2 Approval of a resolution transferring local board of appeal and equalization
power and duty to Hennepin County (Open Book).
5. Open Forum
(The City Council appreciates hearing from citizens about items of concern and desires
to set aside time during each meeting for Open Forum. To provide ample opportunity
for all, speaking time is limited to three minutes and topic discussion is limited to ten
minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic.
By rule, no action may be taken on any item brought before the Council during Open
Forum. The Council may place items discussed during Open Forum onto subsequent
council meeting agendas.)
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Crystal City Council Meeting Agenda
Nov. 15, 2016
Page 2 of 4
6. Regular Agenda
6.1 The Council will consider approval of disbursements over $25,000 submitted by
the finance director to the city council, a list that is on file in the office of the
finance director.
Recommend approval of disbursements over $25,000
6.2 The Council will consider a resolution adopting Appendix IV of the Crystal City
Code relating to the 2017 fee schedule – utility section.
Over several work sessions the City Council has discussed the 2017 utility
budgets, including 2017 rates. Recommend approval of the 2017 fee schedule
for utility rates.
6.3 The Council will consider a resolution providing for the prepayment and
redemption of the city’s outstanding General Obligation Aquatic Center Bonds
Series 2005B.
During the 2017 budget discussions, the City Council discussed calling the pool
bonds in 2017 to reduce outstanding debt. Recommend approval of the
resolution providing for prepayment and redemption of the pool bonds.
6.4 The Council will consider a resolution approving a contract with WSB &
Associates for park master planning services.
At a recent work sessi on the City Council discussed the Parks & Recreation
Commission’s recommendation that the city hire a consultant to assist in
preparation of a park master plan, including detailed plans for Becker Park.
Recreation Director solicited proposals from several firms to do this work an
concept plans for three community parks, North Lions, Welcome and Bassett
Creek Park. Recommend approval of the resolution authorizing a contract with
WSB & Associates to provide these services.
6.5 The Council will consider a resolution to order preparation of the feasibility
report for the 2017 Alley Reconstruction project.
Next year is the final phase of the city’s alley reconstruction program. In order
to keep next year’s project on schedule, recommend approval of the resolution
ordering the preparation of the feasibility report for the 2017 alley
reconstruction project.
Crystal City Council Meeting Agenda
Nov. 15, 2016
Page 3 of 4
7. Announcements
a. Crystal Business Association meets Nov. 16 at 8:30 a.m. in the Community Room at
City Hall.
b. The City Council will have a work session on N ov. 17 at 6:30 p.m. in Conference
Room A at City Hall.
c. City offices will be closed Nov. 24 and 25 for the Thanksgiving holiday.
d. The next city council meeting is Dec. 6 at 7 p.m. in the Council Chambers at City Hall.
e. Girl and Boy Scout troops are invited to lead the pledge at city council meetings.
Troops that are interested may contact city staff for information.
f. City council meetings and work sessions are open to the public. Current and
previous meetings are available for viewing and listening at www.crystalmn.gov
8. Adjournment
9. Nov. 15, 2016 Meeting Schedule
Time Type of meeting Location
5:45 p.m. City Council special meeting to canvass the 2016
general election results Conference Room A
6:00 p.m. Citizen Input Time Conference Room A
6:15 p.m. First council work session to conduct commission
candidate interviews Conference Room A
7 p.m. City Council meeting Council Chambers
Crystal City Council Meeting Agenda
Nov. 15, 2016
Page 4 of 4
Immediately
following the
regular City
Council
meeting
Second council work session to discuss:
Blue Line update
Traction Power Sub-Station (TPSS) at 60th
Visual screening for Elmhurst/Hampshire
Noise walls from 47th to Corvallis
Station area design
Security training
2017 budget:
Check in – general fund, including
Council memberships, and property tax
levy – December 6 Truth in Taxation
hearing
Permanent Improvement Revolving (PIR)
fund budget
Debt service funds
Fee schedule changes – Public Works
COPS grant
Long term cost containment
West Metro Fire-Rescue District Board
annual joint work session with city councils
City Manager monthly check-in
Constituent issues update
New business*
Announcements*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
City Council Meeting Minutes Nov. 1, 2016
Page 1 of 7
1.Call to Order, Roll Call and Pledge of Allegiance
Pursuant to due call and notice thereof, the regular meeting of the Crystal City Council was
held on Nov. 1, 2016 at 7 p.m. in the Council Chambers at City Hall, 4141 Douglas Dr. N. in
Crystal, Minnesota. Mayor Adams called the meeting to order.
Roll Call
Mayor Adams asked the assistant city manager to call the roll for elected officials. Upon roll
call, the following attendance was recorded:
City Council members present: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
City staff present: City Manager A. Norris, Assistant City Manager K. Therres, City Attorney T.
Gilchrist, Recreation Director J. Elholm, Public Works Director/City Engineer M. Ray, Police
Chief S. Revering and Community Development Director J. Sutter.
Pledge of Allegiance
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2.Approval of Agenda
The Council considered approval of the agenda.
Moved by Council Member Dahl and seconded by Council Member Peak to approve the
agenda.
Motion carried.
3. Appearances
3.1 Chief Revering addressed the Council. Mayor Adams conducted the swearing-in of
Sergeant Matt Marson and Police Officer Mike Callan.
4.City Council Meeting Minutes
The Council considered the minutes from the following meetings in a single motion:
4.1 The regular City Council meeting from Oct. 18, 2016.
4.2 The regular City Council work sessions from Oct. 18, 2016.
Moved by Council Member Parsons and seconded by Council Member Peak to approve the
above minutes in a single motion.
Motion carried.
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
3.1
City Council Meeting Minutes Nov. 1, 2016
Page 2 of 7
5. Consent Agenda
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
5.1 Approval of the list of license applications submitted by the city clerk to the City Council,
a list that is on file in the office of the city clerk.
5.2 Approval of Resolution No. 2016-137, accepting the following donations:
a.$349.99 from Crystal Crime Prevention Board to Crystal Police Department for the
purchase of two trail cameras.
b.$60 from Troy Iannazzo to the Crystal K-9 Unit.
c.$100 from Brice Skarnes Insurance Agency to Crystal Police Department for Shop
with a Cop program.
d.$10,000 from The Toro Foundation for the 2016 Toro and Twins field rebuild
project at Bassett Creek Park.
e.$275 from various individuals to the Crystal K-9 Unit from donations and K-9
merchandise purchases.
5.3 Approval of a special permit to serve wine and beer at the Crystal Community Center
on Oct. 29, 2016, for a wedding reception, submitted by the Lookout Bar and Grill.
(This license was pre-approved by Assistant City Manager Kim Therres on Oct. 17,
2016, as the event was being held prior to the next council meeting.)
5.4 Approval of a special permit for wine and beer at Bassett Creek Park on Nov. 19 and
20, 2016, from 10 a.m. – 5 p.m., submitted by Ryan Larson on behalf of Birchwood
Bike and Racing Team, for the annual Minnesota State Championship Cyclo-Cross
Race for up to 250 guests each day.
5.5 Approval of amended and restated Resolution No. 2016-138, establishing Crystal
Community Outreach Task Force.
5.6 Approval of Resolution No. 2016-139, adjusting the assessment roll for 2016
delinquent accounts (4218 Hampshire Ave. N.).
Moved by Council Member Kolb and seconded by Council Member Peak to approve the
consent agenda.
Motion carried.
3.1
City Council Meeting Minutes Nov. 1, 2016
Page 3 of 7
6.Open Forum
The following persons addressed the Council:
•John Budziszewski, 5308 47th Ave. N., regarding street maintenance and street
reconstruction funds.
•Bonnie Bolash, 4060 Hampshire Ave. N., thanked the Council for the opportunity to serve
on the City Code Review Task Force.
7.Public Hearings
7.1 The Mayor announced the purpose of the public hearing:
To receive comment and consider a resolution consenting to financing and approving a
housing program and senior living revenue bonds (Heathers facilities), Series 2016, by the
city of Apple Valley.
City Manager A. Norris and Nathan Canvoa from Doresy & Whitney, LLP addressed the
Council.
The Mayor opened the public hearing for testimony. There being no one wishing to
appear before the Council to give testimony, Mayor Adams declared the public hearing
closed.
Moved by Council Member Kolb and seconded by Council Member Parsons to adopt the
following resolution, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 2016 – 140
RESOLUTION GIVING APPROVAL TO A PROPOSED HOUSING PROGRAM AND THE
ISSUANCE BY THE CITY OF APPLE VALLEY, MINNESOTA OF ITS SENIOR LIVING REVENUE
BONDS (MINNESOTA SENIOR LIVING LLC PROJECT), SERIES 2016
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
Motion carried, resolution declared adopted.
7.2 The Mayor announced the purpose of the public hearing:
To receive comment and consider a resolution for Phase 16 Skyway Park street
reconstruction project.
Public Works Director/City Engineer M. Ray addressed the Council.
3.1
City Council Meeting Minutes Nov. 1, 2016
Page 4 of 7
The Mayor opened the public hearing for testimony. The following persons addressed the
Council:
•Cynthia Jacobson spoke on behalf of Theodore Winstead, property owner of 5748
Regent Ave. N., regarding concerns about proposed project details and costs.
•Joe Selton, 3916 Edgewood Ave. N., regarding concerns about proposed project
details and costs.
•Linda Meisch, 6319 61st Ave. N., regarding concerns about traffic in project area.
•Jennifer Wojack, 5901 Regent Ave. N., regarding concerns about proposed project
costs and traffic in project area.
•Monica Cowan, 5956 Regent Ave. N., regarding concerns about traffic in project
area.
•Burt Orred, 6700 60th Ave. N., regarding concerns about traffic in project area.
There being no one else wishing to appear before the Council to give testimony, Mayor
Adams declared the public hearing closed.
Moved by Council Member Kolb and seconded by Council Member Dahl to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 141
ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR
PHASE 16 SKYWAY PARK NEIGHBORHOOD STREET RECONSTRUCTION
PROJECT # 2016-16
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
Motion carried, resolution declared adopted.
8.Regular Agenda
8.1 The Council considered approval of disbursements over $25,000 submitted by the finance
director to the City Council, a list that is on file in the office of the finance director.
Moved by Council Member Parsons and seconded by Council Member Deshler to approve
the list of disbursements over $25,000.
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
Motion carried.
8.2 The Council considered a resolution approving the contract for preparation of the plans
and specifications for the Phase 16 Skyway Neighborhood street reconstruction project to
SEH, Inc.
3.1
City Council Meeting Minutes Nov. 1, 2016
Page 5 of 7
Public Work Director/City Engineer M. Ray addressed the Council.
Moved by Council Member Deshler and seconded by Council Member Parsons to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 142
AWARDING PREPARATION OF PLANS AND SPECIFICATIONS
PROFESSIONAL SERVICES CONTRACT FOR
PHASE 16 SKYWAY PARK NEIGHBORHOOD
STREET RECONSTRUCTION PROJECT # 2016-16
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
Motion carried, resolution declared adopted.
8.3 The Council considered a resolution authorizing a contract for design and construction
engineering services for a proposed train horn quiet zone at Douglas Drive and West
Broadway.
Community Development Director J. Sutter addressed the Council.
Moved by Council Member Peak and seconded by Council Member Parsons to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 143
PROFESSIONAL SERVICES AGREEMENT FOR PROPOSED TRAIN HORN QUIET ZONES
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
Motion carried, resolution declared adopted.
8.4 The Council considered a resolution of support for an equipment grant from Hennepin
County Youth Sports for Smothers field.
Recreation Director J. Elholm addressed the Council.
Moved by Council Member Parsons and seconded by Council Member Deshler to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 144
3.1
City Council Meeting Minutes Nov. 1, 2016
Page 6 of 7
RESOLUTION IN SUPPORT OF ARMSTRONG COOPER YOUTH BASEBALL ASSOCIATION’S
GRANT APPLICATION TO THE HENNEPIN YOUTH SPORTS PROGRAM
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
Motion carried, resolution declared adopted.
8.5 The Council considered a resolution of support for an equipment grant from Hennepin
Youth Sports for Crystal Little League.
Recreation Director J. Elholm addressed the Council.
Moved by Council Member Deshler and seconded by Council Member Peak to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2016 – 145
RESOLUTION IN SUPPORT OF CRYSTAL LITTLE LEAGUE ASSOCIATION’S GRANT
APPLICATION TO THE HENNEPIN YOUTH SPORTS PROGRAM
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
Motion carried, resolution declared adopted.
8.6 The Council considered second reading of an ordinance amending portions of Chapter 4
of the City Code.
City Attorney T. Gilchrist addressed the Council.
Moved by Council Member Kolb and seconded by Council Member Peak to adopt the
following ordinance:
ORDINANCE NO. 2016 – 05
AN ORDINANCE AMENDING CHAPTER 4 OF THE CRYSTAL CITY CODE
And further, that this is the second and final reading.
Voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
3.1
City Council Meeting Minutes Nov. 1, 2016
Page 7 of 7
Motion carried, resolution declared adopted.
9.Announcements
The Council made several announcements about upcoming events.
10.Adjournment
Moved by Council Member Peak and seconded by Council Member Dahl to adjourn the
meeting.
Motion carried.
The meeting adjourned at 8:16 p.m.
____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Kim Therres
Assistant City Manager
3.1
City Council first work session minutes Nov. 1, 2016
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at 6:31 p.m. on Nov. 1,
2016 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor
Adams called the meeting to order.
I.Attendance
The assistant city manager recorded the attendance for City Council members and staff:
City Council members present: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
City staff present: City Manager A. Norris, Assistant City Manager K. Therres, Finance
Director C. Hansen, Public Works Director/City Engineer M. Ray, Recreation Director J.
Elholm and City Attorney T. Gilchrist.
II.Agenda
The Council and staff discussed the following agenda item:
1.Review updated 2017 street maintenance, street reconstruction, major building and
miscellaneous budgets.
III.Adjournment
The work session adjourned at 6:47 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Kim Therres
Assistant City Manager
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
3.2
City Council second work session minutes Nov. 1, 2016
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at 8:24 p.m. on Nov.
1, 2016 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota. Mayor
Adams called the meeting to order.
I.Attendance
The assistant city manager recorded the attendance for City Council members and staff:
City Council members present: Parsons, Peak, Adams, Dahl, Deshler and Kolb.
Absent: Libby.
City staff present: City Manager A. Norris, Assistant City Manager K. Therres, Police
Chief S. Revering and Recreation Director J. Elholm.
II.Agenda
The Council and staff discussed the following agenda items:
1.Community Oriented Policing Services (COPS) grant
2.Constituent issues update
3.New business
4. Announcements
III.Adjournment
The work session adjourned at 8:49 p.m.
________________________________
Jim Adams, Mayor
ATTEST:
Kim Therres
Assistant City Manager
4141 Douglas Dr. N., Crystal, MN 55422-1696
763-531-1000 • Fax: 763-531-1188 • www.crystalmn.gov
3.2
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6.2
6.3
Kim Therres, Assistant City Manager
6.3
6.3
Memorandum
DATE:
TO:
FROM:
SUBJECT:
November 15, 2016
Mayor and City Council
Anne Norris, City Manager
John Elholm, Recreation Director
Park System Master Plan and Becker Park Master Plan
The City of Crystal has a strong commitment to providing high quality parks, trails, recreation
facilities, and programming for all citizens and visitors to the community. On October 5th of this
year, the City Council heard a staff presentation and proposal to hire a consultant to complete
a park system master plan and a Becker Park master plan. Completion of a park system
master plan had previously been recommended by the City of Crystal’s Park and Recreation
Commission and completion of a Becker Park master plan is the next step in the planning
process for this park.
Proposals were solicited and received from two firms to complete these plans. The lowest cost
and best value proposal was received from WSB & Associates, Inc. (WSB). WSB also offered
to provide further schematic/cost detail at the remaining community parks for an additional fee.
These five parks have the highest use and are the likely location of future community-oriented
development. Doing this additional planning work now would be the most time and cost
effective way to obtain detailed information for future capital planning. Staff recommends
entering into a contract with WSB to complete the project; including more detailed work at
three of the five community parks. There are two community parks remaining that may also
need additional detail, but staff recommends waiting on these as they can be added once
initial information from the planning process becomes available.
Staff recommends entering into a contract with WSB and Associates, Inc. in the amount of
$69,097; to complete a park system master plan for the entire city, a master plan for Becker
Park and concept plans for Bassett Creek, North Lions and Welcome Parks. A future request
may include doing concept plans for John Grogan and Lions Valley Place Parks.
Since this contract is for the development of a plan rather than for a capital outlay, it is
appropriate to amend the 2016 General Fund operating budget to include the first $8,000 cost
of the contract. The remaining cost will be added to the 2017 budget.
6.4
11/8/2016
1
November 15, 2016
Background
Completing a Park System Master Plan for the city was
recommended by the Park and Recreation
Commission on September 7
The Becker Park Master Plan is at the point of
development where consultant services are required
City Council reviewed this project in a workshop on
October 5
6.4
11/8/2016
2
Proposals
Proposals to conduct the work were received from two
qualified firms.
The lowest cost and best value proposal was received
from WSB & Associates (WSB).
Since the highest use and higher demand development
will occur at larger parks, additional concept work was
also proposed by WSB for these ‘community’ parks.
Proposed Scope
Park System Master Plan
27 Parks
Becker Park Master Plan
Concept Plans at:
Bassett Creek Park
North Lions Park
Welcome Park
6.4
11/8/2016
3
Recommendation
Enter into a contract with WSB & Associates, Inc. in
the amount of $69,097 to complete the project
To amend the operating budget to provide an
additional $8,000 for professional services in 2016
Questions?
6.4
Professional Services Agreement 08.01.16 Page 1
WSB & ASSOCIATES, INC.
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (the “Agreement”) is made as of the 15th day of November, 2016,
by and between the City of Crystal with an address of 4800 Douglas Drive North, Crystal, Minnesota
55422 (“Client”), and WSB & Associates, Inc. with offices located at 701 Xenia Avenue South, Suite 300,
Minneapolis, Minnesota 55416 (“Consultant”).
Client and Consultant, for the consideration enumerated herein, do hereby agree as follows:
SECTION 1 / GENERAL CONTRACT TERMS
AND CONDITIONS
The General Contract Terms and Conditions shall
be as set forth in Exhibit A.
SECTION 2 / SCOPE OF WORK
The scope of work to be performed by Consultant
is set forth in Exhibit B. The work and services to
be performed hereunder and described in Exhibit
B shall be referred to herein and in the General
Contract Provisions as the “Project”.
SECTION 3 / COMPENSATION
The amount of $69,097.00, method and timing for
payment to the Consultant shall be in accordance
with Exhibit C.
SECTION 4 / WORK SCHEDULE
The preliminary schedule of the work, if required,
is set forth in Exhibit B.
SECTION 5 / CLIENT RESPONSIBILITIES
The client responsibilities are set out in Exhibit F.
SECTION 6 / SPECIAL CONDITIONS
Special conditions, if any, are as set forth in
Exhibit G.
SECTION 7 / EXHIBITS
The following Exhibits are attached hereto and
made a part of this Agreement:
X Exhibit A General Contract Provisions
X Exhibit B Scope of Work
X Exhibit C Compensation
X Exhibit D Insurance Schedule
X Exhibit E Rate Schedule
X Exhibit F Client Responsibilities
Exhibit G Special Conditions
All references to the “Agreement” in this
Document and the Exhibits shall mean this
Agreement and all of the Exhibits as one
integrated Agreement
SECTION 8 / ACCEPTANCE OF AGREEMENT
Upon written acceptance of this Agreement by
Client, Consultant shall commence the work. The
undersigned hereby accept the terms and
conditions of this agreement and Consultant is
hereby authorized to perform the services
described herein.
CLIENT: CITY OF CRYSTAL CONSULTANT: WSB & ASSOCIATES, INC.
ADDRESS: 4800 DOUGLAS DRIVE NORTH ADDRESS: 701 XENIA AVENUE SOUTH
CRYSTAL, MN 55422-1691 SUITE 300
MINNEAPOLIS, MN 55416
BY: BY:
SIGNATURE: SIGNATURE:
TITLE: TITLE:
6.4
Exhibit A – General Contract Provisions 11.01.16 Page 1
WSB & ASSOCIATES, INC.
EXHIBIT A
GENERAL CONTRACT PROVISIONS
ARTICLE 1 – PERFORMANCE OF THE WORK
Consultant shall perform the services under this Agreement in accordance with the care and skill
ordinarily exercised by members of Consultant’s profession practicing under similar circumstances at the
same time and in the same locality. Consultant makes no warranties, express or implied, under this
Agreement or otherwise, in connection with its services.
ARTICLE 2 – ADDITIONAL SERVICES
If the Client requests that the Consultant perform any services which are beyond the scope as set forth in
the Agreement, or if changed or unforeseen conditions require the Consultant to perform services outside
of the original scope, then, Consultant shall promptly notify the Client of cause and nature of the
additional services required. Upon notification, Consultant shall be entitled to an equitable adjustment in
both compensation and time to perform.
ARTICLE 3 – SCHEDULE
Unless specific periods of time or dates for providing services are specified in a separate Exhibit,
Consultant’s obligation to render services hereunder will be for a period which may reasonably be
required for the completion of said services. The Client agrees that Consultant is not responsible for
damages arising directly or indirectly from any delays for causes beyond Consultant’s control. F or
purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes;
severe weather disruptions, or other natural disasters or acts of God; fires, riots, war or other
emergencies; any action or failure to act in a timely manner by any government agency; actions or failure
to act by the Client or the Client’s contractor or consultants; or discovery of any hazardous substance or
differing site conditions. If the delays outside of Consultant’s control increase the cost or the time required
by Consultant to perform its services in accordance with professional skill and care, then Consultant shall
be entitled to a reasonable adjustment in schedule and compensation.
ARTICLE 4 – CONSTRUCTION OBSERVATION
If requested by Client, Consultant shall visit the project during construction to become familiar with the
progress and quality of the contractors’ work and to determine if the work is proceeding, in general, in
accordance with plans, specifications or other contract documents prepared by Consultant for the Client.
The Client has not retained the Consultant to make detailed inspections or to provide exhaustive or
continuous project review and observation services.
Consultant neither guarantees the performance of any Contractor retained by Client nor assumes
responsibility for any Contractor’s failure to furnish and perform the work in accordance with the
construction documents. Client acknowledges Consultant will not direct, supervise or control the work of
contractors or their subcontractors, nor shall Consultant have authority over or responsibility for the
contractors’ means, methods, or procedures of construction. Consultant’s services do not include review
or evaluation of the Client’s, contractor’s or subcontractor’s safety measures, or job site safety. Job Site
Safety shall be the sole responsibility of the contractor who is performing the work.
For Client-observed projects, the Consultant shall be entitled to rely upon and accept representations of
the Client’s observer. If the Client desires more extensive project observation or full-time project
representation, the Client shall request such services be provided by the Consultant as an Additional
Service. Consultant and Client shall then enter into a Supplemental Agreement detailing the terms and
conditions of the requested project observation.
ARTICLE 5 – OPINIONS OF PROBABLE COST
Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian considerations of operations and maintenance costs ,
collectively referred to as “Cost Estimates,” provided for are made or to be made on the basis of the
Consultant's experience and qualifications and represent the Consultant's best judgment as an
experienced and qualified professional design firm. The parties acknowledge, however, that the
6.4
Exhibit A – General Contract Provisions 11.01.16 Page 2
Consultant does not have control over the cost of labor, material, equipment or services furnished by
others or over market conditions or contractor's methods of determining their prices, and any evaluation
of any facility to be constructed or acquired, or work to be performed must, of necessity, be viewed as
simply preliminary. Accordingly, the Consultant and Client agree that the proposals, bids or actual costs
may vary from opinions, evaluations or studies submitted by the Consultant and that Consultant assumes
no responsibility for the accuracy of opinions of Cost Estimates and Client expressly waives any claims
related to the accuracy of opinions of Cost Estimates. If Client wishes greater assurance as to Cost
Estimates, Client shall employ an independent cost estimator as part of its Project responsibilities.
ARTICLE 6 – REUSE AND DISPOSITION OF INSTRUMENTS OF SERVICE
All documents, including reports, drawings, calculations, specifications, CADD materials, computers
software or hardware or other work product prepared by Consultant pursuant to this Agreement are
Consultant’s Instruments of Service and Consultant retains all ownership interests in Instruments of
Service, including copyrights. The Instruments of Service are not intended or represented to be suitable
for reuse by the Client or others on extensions of the Project or on any other project. Copies of
documents that may be relied upon by Client are limited to the printed copies (also known as hard copies)
that are signed or sealed by Consultant. Files in electronic format furnished to Client are only for
convenience of Client. Any conclusion or information obtained or derived from such electronic files will be
at the user’s sole risk. Consultant makes no representations as to long term compatibility, usability or
readability of electronic files.
If requested, at the time of completion or termination of the work , the Consultant may make available to
the Client the Instruments of Service upon (i) payment of amounts due and owing for work performed and
expenses incurred to the date and time of termination, and (ii) fulfillment of the Client’s obligations under
this Agreement. Any use or re-use of such Instruments of Service by the Client or others without written
consent, verification or adaptation by the Consultant except for the specific purpose intended will be at
the Client’s risk and full legal responsibility and Client expressly releases all claims against Consultant
arising from re-use of the Instruments of Service without Consultant’s written consent, verification or
adaptation.
The Client will, to the fullest extent permitted by law, indemnify and hold t he Consultant harmless from
any claim, liability or cost (including reasonable attorneys' fees, and defense costs) arising or allegedly
arising out of any unauthorized reuse or modification of these Instruments of Service by the Client or any
person or entity that acquires or obtains the reports, plans and specifications from or through the Client
without the written authorization of the Consultant. Under no circumstances shall transfer of Instruments
of Service be deemed a sale by Consultant, and Consultant makes no warranties, either expressed or
implied, of merchantability and fitness for any particular purpose. Consultant shall be entitled to
compensation for any consent, verification or adaption of the Instruments of Service for extensions of the
Project or any other project.
ARTICLE 7 – PAYMENTS
Payment to Consultant shall be on a lump sum or hourly basis as set out in the Agreement. Consultant is
entitled to payment of amounts due plus reimbursable expenses. Client will pay the balance stated on
the invoice unless Client notifies Consultant in writing of any disputed items within fifteen (15) days from
the date of invoice. In the event of any dispute, Client will pay all undisputed amounts in the ordinary
course, and the Parties will endeavor to resolve all disputed items. All accounts unpaid after thirty (30)
days from the date of original invoice shall be subject to a service charge of 1 -1/2% per month, or the
maximum amount authorized by law, whichever is less. Consultant reserves the right to retain instruments
of service until all invoices are paid in full. Consultant will not be liable for any claims of loss, delay, or
damage by Client for reason of withholding services or instruments of service until all invoices are paid in
full. Consultant shall be entitled to recover all reasonable costs and disbursements, including reasonable
attorney fees, incurred in connection with collecting am ounts owed by Client. In addition, Consultant
may, after giving seven (7) days’ written notice to Client, suspend services under this Agreement until it
receives full payment for all amounts then due for services, expenses and charges. Payment methods,
expenses and rates may be more fully described in Exhibit C and Exhibit E.
6.4
Exhibit A – General Contract Provisions 11.01.16 Page 3
ARTICLE 8 – SUBMITTALS AND PAY APPLICATIONS
If the Scope of Work includes the Consultant reviewing and certifying the amounts due the Contractor, the
Consultant’s certification for payment shall constitute a representation to the Client, that to the best of the
Consultant’s knowledge, information and belief, the Work has progressed to the point indicated and that
the quality of the Work is in general accordance with the Documents issued by the Consultant. The
issuance of a Certificate for Payment shall not be a representation that the Consultant has (1) made
exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed
construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions
received from Subcontractors and material suppliers and other data requested by the Client to
substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor
has used money previously paid on account of the Contract Sum. Contractor shall remain exclusively
responsible for its Work.
If the Scope of Work includes Consultant’s review and approval of submittals from the Contractor, such
review shall be for the limited purpose of checking for conformance with the information given and the
design concept. The review of submittals is not intended to determine the accuracy of all components,
the accuracy of the quantities or dimensions, or the safety procedures, means or methods to be used in
construction, and those responsibilities remain exclusively with the Client’s contractor.
ARTICLE 9 – HAZARDOUS MATERIALS
Notwithstanding the Scope of Services to be provided pursuant to this Agreement, it is understood and
agreed that Consultant is not a user, handler, generator, operator, treater, arranger, storer, transporter , or
disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are
defined by Federal, State and/or local law, rules or regulations, now existing or hereafter amended, and
which may be found or identified on any Project which is undertaken by Consultant.
The Client agrees to indemnify Consultant and its officers, subconsultant(s), employees and agents from
and against any and all claims, losses, damages, liability and costs, including but not limited to costs of
defense, arising out of or in any way connected with, the presence, discharge, release, or escape of
hazardous or toxic substances, pollutants or contaminants of any kind, except that this clause shall not
apply to such liability as may arise out of Consultant’s sole negligence in the performance of services
under this Agreement arising from or relating to hazardous or toxic substances, pollutants, or
contaminants specifically identified by the Client and included within Consultant’s services to be provided
under this Agreement.
ARTICLE 10 – INSURANCE
Consultant has procured general and professional liability insurance. On request, Consultant will furnish
client with a certificate of insurance detailing the precise nature and type of insurance, along with
applicable policy limits. Additional Insurance requirements are listed in Exhibit D.
ARTICLE 11 – TERMINATION OR SUSPENSION
If Consultant’s services are delayed or suspended in whole or in part by Client, or if Consultant’s services
are delayed by actions or inactions of others for more than sixty (60) days through no fault of Consultant,
Consultant shall be entitled to either terminate its agreement upon seven (7) days written notice or, at its
option, accept an equitable adjustment of rates and amounts of compensation provided for elsewhere in
this Agreement to reflect reasonable costs incurred by Consultant in connection with, among other things,
such delay or suspension and reactivation and the fact that the time for performance under this
Agreement has been revised.
This Agreement may be terminated by either party upon seven (7) days written notice should the other
party fail substantially to perform in accordance with its terms through no fault of the party initiating the
termination. In the event of termination Consultant shall be compensated for services performed prior to
termination date, including charges for expenses and equipment costs then due and all termination
expenses.
This Agreement may be terminated by either party upon thirty (30) days’ written notice without cause.
Consultant shall upon termination only be entitled to payment for the work performed up to the Date of
termination. In the event of termination, copies of plans, reports, specifications, electronic drawing/data
6.4
Exhibit A – General Contract Provisions 11.01.16 Page 4
files (CADD), field data, notes, and other documents whether written, printed or recorded on any medium
whatsoever, finished or unfinished, prepared by the Consultant pursuant to this Agreement and pertaining
to the work or to the Project, (hereinafter "Instruments of Service"), shall be made available to the Clie nt
upon payment of all amounts due as of the date of termination. All provisions of this Agreement
allocating responsibility or liability between the Client and Consultant shall survive the completion of the
services hereunder and/or the termination of this Agreement.
ARTICLE 12 – INDEMNIFICATION
The Consultant agrees to indemnify and hold the Client harmless from any damage, liability or cost to the
extent caused by the Consultant’s negligence or willful misconduct.
The Client agrees to indemnify and hold the Consultant harmless from any damage, liability or cost to the
extent caused by the Client’s negligence or willful misconduct.
ARTICLE 13 – WAIVER OF CONSEQUENTIAL DAMAGES
The Consultant and Client waive claims against each other for consequential damages arising out of or
relating to this contract. This mutual waiver includes damages incurred by the Client for rental expenses,
for loss of use, loss of income, lost profit, project delays , financing, business and reputation and for loss
of management or employee productivity or of the services of such persons; and (2) Damages incurred
by the Consultant for principal office expenses including the compensation for personnel stationed there,
for losses of financing, business and reputation and for loss of profit except anticipated profit arising
directly from the Work. The Consultant and Client further agree to obtain a similar waiver from each of
their contractors, subcontractors or suppliers.
ARTICLE 14 – WAIVER OF CLAIMS FOR PERSONAL LIABILITY
It is intended by the parties to this Agreement that Consultant’s services shall not subject Consultant’s
employees, officers or directors to any personal legal exposure for the risks associated with this
Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees
that as the Client’s sole and exclusive remedy, an y claim, demand or suit shall be directed and/or
asserted only against Consultant, and not against any of Consultant’s individual employees, officers or
directors.
ARTICLE 15 – ASSIGNMENT
Neither Party to this Agreement shall assign its interest in this agreement, any proceeds due under the
Agreement nor any claims that may arise from services or payments due under the Agreement without
the written consent of the other Party. Any assignment in violation of this provision shall be null and void.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the Consultant or Client. This Agreement is for the exclusive benefit of
Consultant and Client and there are no other intended beneficiaries of this Agreement.
ARTICLE 16 – CONFLICT RESOLUTION
In an effort to resolve any conflicts that arise during the design or construction of the project or following
the completion of the project, the Client and Consultant agree that all disputes between them arising out
of or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any
formal legal proceedings.
ARTICLE 17 – CONFIDENTIALITY
The Consultant agrees to keep confidential and not to disclose to any person or entity, other than the
Consultant’s employees, subconsultants and the general contractor and subcontractors, if appropriate,
any data and information furnished to the Consultant and marked CONFIDENTIAL by the Client. These
provisions shall not apply to information in whatever form that comes into the public domain, nor shall it
restrict the Consultant from giving notices required by law or complying with an order to provid e
information or data when such order is issued by a court, administrative agency or other authority with
proper jurisdiction, or if it is reasonably necessary for the Consultant to complete services under the
Agreement or defend itself from any suit or claim.
6.4
Exhibit A – General Contract Provisions 11.01.16 Page 5
ARTICLE 18 – AVAILABLE INSURANCE PROCEEDS AND LIMITATION OF LIABILITY
Consultant maintains professional liability insurance with a liability limit of not less than $2,000,000 per
claim. The Consultant’s total liability to Client shall not exceed the total available insurance policy limits
per claim available to Consultant under its professional liability insurance policy. Client hereby agrees
that to the fullest extent permitted by law, the Consultant’s total liability to Client for any and all injuries,
claims, losses, expenses or damages whatsoever arising out of or in any way related to or arising from
this Agreement from any cause or causes including, but not limited to, Consultant’s negligence, errors,
omissions, strict liability, breach of contract or breach of warranty (Client’s Claims) shall not exceed the
total policy limits available to Consultant under its professional liability insurance policy for settlement or
satisfaction of Client’s Claims under the terms and conditions of the Consultant’s professional liability
insurance policy applicable hereto.
Notwithstanding the language above, Client agrees that with regard to any claim arising from or relating to
Consultant’s provision of geotechnical engineering services, construction materials testing, special
inspections, and/or environmental engineering services, including but not limited to envir onmental site
assessments, that Consultant’s liability for any claims asserted by or through Client shall be limited to
$50,000.
Client and Consultant each further agree that neither will be responsible for any incidental, indirect, or
consequential damages (including loss of use or loss of profits ) sustained by the other, its successors or
assigns. This mutual waiver shall apply even if the damages were foreseeable and regardless of the
theory of recovery plead or asserted.
ARTICLE 19 – CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota. Any controversy or claim arising
out of or relating to this Agreement, or the breach thereof, including but not limited to claims for
negligence or breach of warranty, that is not settled by nonbinding mediation shall be settled by the law of
the state of Minnesota.
ARTICLE 20 – LOCATION OF UNDERGROUND IMPROVEMENTS
Where requested by Client, Consultant will perform customary research to assist Client in locating and
identifying subterranean structures or utilities. However, Consultant may reasonably rely on information
from the Client and information provided by local utilities related to structures or utilities and will not be liable
for damages incurred where Consultant has complied with the standard of care and acted in reliance on that
information. The Client agrees to waive all claims and causes of action again st the Consultant for claims
by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or
damages to underground improvements resulting from subsurface penetration locations established by
the Consultant.
6.4
A PPPrroposal to ProvideAPPPlPid
for the City forr the City ofof CrystalCrystal
October 19, 2016
EXHIBIT B
6.4
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
October 19, 2016
Mr. John Elholm
Recreation Director
City of Crystal, Community Center
4800 Douglas Drive North
Crystal, MN 55422-1691
Re: Proposal to Provide Professional Planning Services for the Park
and Recreation System Master Plan and Becker Park Master Plan
Dear Mr. Elholm:
WSB & Associates, Inc. (WSB) is pleased to submit the following proposal to provide professional
planning services for the City’s Park and Recreation System Master Plan and Master Plan for Becker
Park. WSB has assembled an experienced team that is uniquely positioned to complete both the System
Master Plan and the Becker Park Master Plan. The System Master Plan will be a valuable guide for
preserving and enhancing recreational opportunities for the citizens of Crystal. The Becker Park Master
Plan will be a valuable guide as to how the redevelopment of the park will respond to the proposed Blue
Line Extension project.
Our proposed team is highly experienced and led by Bob Slipka, RLA, who will manage the development
of both the Park and Recreation System Master Plan and Becker Park Master Plan. Bob will be supported
by team members with specialized expertise in park planning, trail planning, public engagement, and
economic development. Together, the team will deliver a comprehensive and executable planning
document informed by best practices in park and recreational planning that will help guide implementation
of the needs and desires of the City and its residents.
Having the opportunity to meet with you at our office to discuss the vision and goals of both projects has
strongly aided in preparations of the attached proposal. Our staff understands that the City is interested in
performing particular tasks of the process, especially as it relates to public engagement. We have
provided a detailed and itemized scope of services to allow for open communication of what services
could be executed by City staff and the associated fees that could be reduced from the contract with
WSB. Currently WSB is proposing to provide all services necessary to complete both the System Master
Plan and Park Master Plan, though City participation is anticipated and can be discussed in further detail
during the kickoff meeting.
Community engagement is critical to the success of any planning process. WSB proposes a community
engagement process that will provide ways for residents to participate in the planning process. Crystal
has a unique relationship with its neighboring communities and sharing of recreation resources. With this
in mind, WSB is proposing a strong stakeholder meeting process to obtain information from a variety of
key groups. In addition to stakeholder meetings, large forum open houses will be held to allow the
general public to review and comment on recommendations being proposed. This process is flexible and
can be adapted through the project based upon feedback from engagement sessions and feedback from
the City.
6.4
On the following pages, you will find our proposal and fee with specific breakdowns in tasks to allow for
greater City involvement. We appreciate the opportunity to propose on this project and look forward to
being a part of this exciting project. If you have any questions please do not hesitate in contacting either
one us at the numbers provided below.
Sincerely,
WSB & Associates, Inc.
Robert Slipka, RLA Jason Amberg, RLA
Project Manager/Landscape Architect Principal/Landscape Architect
Ph: 763-231-4844 Ph: 763-231-4841
6.4
Contact:
Bob Slipka, RLA
(763) 231-4844
rslipka@wsbeng.com
701 Xenia Avenue, Suite 200
Minneapolis, MN 55416
Tel (763) 541-4800 | Fax (763) 541-1700
wsbeng.com
Table of Contents
Firm Background ................................................................................1
Project Understanding .......................................................................3
Project Approach and Work Plan .......................................................4
Key Personnel ..................................................................................11
Project Experience ...........................................................................13
Timeline ............................................................................................28
Project Cost ......................................................................................29
A Proposal to Provide
Professional Services
to Create a Park and Recreation
System Master Plan
and Becker Park Master Plan
for the City of Crystal
October 19, 2016
6.4
Firm Background
6.4
Firm Background | 1
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Firm Background
Firm Overview
Early in their careers, the founders of WSB & Associates,
Inc. (WSB) recognized that outstanding results are
born from outstanding cultures. Since 1995, WSB has
remained dedicated to creating a culture of relationship
building, forward thinking, and collaboration that enables
technicallyadvanced, thoughtful, and creative engineering
and design solutions that build a legacy – your legacy.
By inspiring each other to look beyond solutions for today,
and capitalize on the opportunities of tomorrow, WSB has
seen steady growth in staffi ng and professional service
areas. The fi rm’s investment in staff and client education
supports the collaborative, knowledge-driven, and inspiring
environment that delivers results.
WSB’s growing staff of over 400 includes 22 Principals, 31
Associates, and 85 registered Professional Engineers. In
total, WSB has over 100 registered professionals.
In the last year, we have welcomed over 90 new staff
members to the fi rm, each joining to support the evolving
needs of our government, commercial, and energy clients.
With this growth, WSB is able to support the innovation and
technical excellence you would expect from a national fi rm,
while maintaining the trusting and meaningful relationships
found with a local fi rm.
6.4
Firm Background | 2
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Park and Recreation System Master Plans:
1. Mahtomedi, MN
2. Falcon Heights, MN
3. Coon Rapids, MN
4. Bemidji, MN
5. Minnetonka, MN
6. Hastings, MN
7. Rogers, MN
8. Northfi eld, MN
“Signature Park” Master Plans:
1. Hilde Park in Plymouth, MN
2. Millennium Garden Park in Plymouth, MN
3. Round Lake in Eden Prairie, MN
4. Lions Park in Hugo, MN
5. Diamond Point Park in Bemidji, MN
6. Central Park in Brooklyn Park, MN
7. Paul Bunyan Park in Bemidji, MN
Park Planning
WSB staff has signifi cant experience and expertise regarding the preparation of Park and Recreation System Master Plans and
“Signature Park” Master Plans for public agencies. One of the keys to successful master planning for park and recreation systems
is providing an Integrated Design Approach (IDA). IDA includes an interdisciplinary studio approach to design and planning
which provides varying perspectives and results in innovative and successful project outcomes. Our clients and project
stakeholders recognize the value that is added to a project when the design team can examine and think through a variety of
scenarios to determine how they will aff ect a project. IDA also provides a more productive process, quicker consensus building,
and typically helps to eliminate the uncertainty and skepticism often encountered during the planning process.
Provided below are lists of some of the Park and Recreation System Master Plans and the “Signature Park” Master Plans that
our team has completed. The Project Experience section of the proposal contains individual descriptions for each of
the projects listed.
6.4
Project
Understanding
6.4
Project Understanding | 3
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Project Understanding
Our team has reviewed the RFP, is familiar with the City
of Crystal, and met with City staff to develop a solid
understanding of this exciting project. This project will
create the City’s fi rst Park and Recreation System Plan. In
addition to this, a conceptual master plan will be prepared
for Becker Park incorporating the proposed Blue Line LRT
station adjacent to the park. Having the opportunity to meet
with John Elholm to discuss the RFP has provided us with
further insight into the City’s anticipated visions and goals
to be obtained from this master planning eff ort.
This master planning process will guide the future
development and redevelopment of the park system.
As with any large scale planning eff ort, community and
stakeholder engagement will be critical to understand
the community’s desires related to program and project
priorities. This will help the City make wise decisions based
on how the community and policy makers collectively view
the priorities to be implemented based on available fi scal
resources.
With a population that is both aging, as well as becoming
increasingly more diverse, it is anticipated that changes
to how existing parks are used will require some form of
re-evaluation. Such changes will be based on both current
and projected needs and trends. The conceptual master
plan for Becker Park is just one example of potential
changes within the community based on current park
needs and program elements. Improvements to Becker
Park, as well as other parks within the City’s park system,
must be considered during this master planning process
to determine how system-wide modifi cations can maximize
unique off ering and service availability to the community
while minimizing overlap.
Our team appreciates and agrees with the Parks and
Recreation Department’s commitment and approach to
prepare the City’s fi rst Park and Recreation Master Plan.
The WSB Way focuses on ‘over the top’ customer service,
integrity, and technical excellence. In addition to these
fundamental underpinnings, all WSB team members truly
share your passion for parks and recreation. Our past
system plans have been highly regarded by our clients
as being both visionary and realistic given the budget
constraints faced today. Many of our past system plans
have proven useful in successful bond referendums,
tax levies, and/or grant funding to implement the vision
established in the plan.
6.4
Project Approach
and Work Plan
6.4
Project Approach and Work Plan | 4
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Project Approach and Work Plan
It is the understanding of WSB that the City is seeking
to maximize professional park planning expertise at a
reasonable cost. WSB has extensive park planning and
design experience and our team takes great pride in
delivering customized services to provide the best product
at a competitive fee. Based on other system master
plans we have completed for clients of similar size and
complexity, WSB has provided high level professional
services with respect to monitoring overall project costs.
As noted within the RFP and RFP email response, the City
may elect to perform select services within the proposal to
reduce overall consultant fees. It has been our experience
that this can be successfully achieved through the public
engagement/outreach portions of the project. We propose
the following work plan to provide the best value to the
City of Crystal with consideration and respect for available
funding.
We recognize that this work plan may be more
comprehensive than the scope desired by the City, however,
our staff will work with the City to negotiate a fi nal scope of
services/fees as needed to better incorporate work that may
be performed by City staff and advisory committees, or for
WSB to provide more services if the City desires.
6.4
Project Approach and Work Plan | 5
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Task 1
Kickoff meeting with City staff .
a. Collect available information from City:
·Past plans and studies as noted in the RFP.
·Summary of changes to parks and programs
since plans and studies were completed.
·Becker Park mapping and proposed Blue
Line station improvement.
b. Confi rm primary City staff contact and key
community/stakeholder groups.
c. Review schedule and key dates.
d. Acquire City-known issues/defi ciencies in the
park system.
e. Review base map information in conjunction
with existing visions and goals for Becker park.
f. Provide meeting summary notes.
6.4
Project Approach and Work Plan | 6
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Task 2
Visit each City park/review existing
information provided by City and
perform gap/overlap analysis based
on City-provided matrix updates.
a. Update the City’s Park Inventory by visiting
each site and reviewing/updating the inventory
of each City park and included amenities
along with compatibility with current ADA
requirements. This does not include an in-depth
analysis of each park or individual plans/maps
of each park.
·Provide a summary of existing conditions and
level of service analysis.
b. Summarize gaps/overlaps in the system.
c. Meet with City staff to review summary of gaps/
overlaps.
d. Review and interpret demographic trends
within the City of Crystal, as well as adjacent
communities and compare to current national
trends.
·WSB will use mySidewalk, a subscription-
based online tool that compiles the most
up-to-date American Community Survey
data to provide 1,000s of sets of data at your
fi ngertips. WSB will use this tool to create
dashboards for your review and view, compile
the data that is applicable to parks planning
(age cohort data, changes over time/trend
data, data about people with disabilities,
cultural information), and summarize
conclusions and recommendations for
Crystal’s changing demographic.
e. Provide meeting summary notes.
6.4
Project Approach and Work Plan | 7
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Task 3
Develop questions to be used for
community input sessions.
a. Review questions with City staff .
b. City staff to review questions with park and
recreation commission and City Council to
receive feedback .
c. Refi ne as necessary, based on feedback.
d. City staff will be responsible for distributing/
mailing paper copies of survey questions and/or
incorporating the survey questions on the City’s
media outlets and community events.
·Information will also be provided to the City
of Crystal to solicit input from the public at
community functions and events.
Task 4
Facilitate up to 10 stakeholder
meetings with various associations
and user groups.
a. Gather important information from groups
related to athletic and cultural needs from Lions
Club, VFW, and others regarding general likes/
dislikes of current system, etc.
b. Meetings will be held back-to-back’ over two
separate days/afternoons.
c. Provide meeting summary notes for each
stakeholder meeting
6.4
Project Approach and Work Plan | 8
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Task 5
Facilitate a public forum meeting for
general community input.
a. City staff will be responsible for invitations/
notifying the public of the meeting.
b. Prepare plan graphics and PowerPoint
presentation.
c. Facilitate public forum meeting.
d. Provide meeting summary notes based on input
along with PowerPoint presentation.
e. Conduct meeting with City staff and/or Park &
Recreation Commission to review fi ndings.
Task 6
Draft Park System Master Plan.
a. Prepare draft system plan.
·Assess current facilities incorporating
community input and national standards with
strategies to improve service levels.
·Recommend removal of obsolete facilities
and addition of new facilities to better serve
the community.
·Identify potential partnerships to minimize
duplication within the system and distribute
amenities throughout the City.
·Analyze the quantity and distribution of
recreation amenities through the City.
·Identify potential partnerships with
neighboring communities to minimize
duplication of shared amenities within the
larger community.
b. Include goals, objectives, and policy statements
that state a clear vision and direction for Parks
and Recreation in the City of Crystal; including
trails, preservation areas, public art, etc.
c. Present draft plan, highlighting main
recommendations, to Park & Recreation
Commission and City Council (assume this will
be a single joint meeting).
d. Present draft plan to general community for
input.
e. Provide meeting summary notes based on input
along with PowerPoint presentation.
6.4
Project Approach and Work Plan | 9
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Task 7
Prepare Becker Park Master Plan
a. Assess existing and proposed uses adjacent to
and within the park and how they may impact
future development including proposed Blue
Line station, Bass Lake Road improvements,
and stormwater infi ltration tanks.
b. Conduct meeting with City staff , Becker Park
Advisory Committee, and/or Park & Recreation
Commission to review fi ndings and explore
visions and/or goals for redevelopment of the
park (meeting to be conducted at same time
as client meeting in Task 5). Make certain
that the Vision Statement developed by City
leaders is the focus of redevelopment and make
necessary changes to implement program
elements within the Vision Statement.
c. Prepare concept plans for redevelopment.
d. Present concept plans to Park & Recreation
Commission and City Council (meeting to be
conducted at same time as client meeting in
Task 6).
e. Present concept plans to general community for
input (meeting to be conducted at same time as
community presentation of draft system plan in
Task 6).
f. Finalize Becker Park Master Plan and cost
estimate including phasing options highlighting
a step-by-step implementation process.
g. Provdie a Capital Improvement Plan based on
phasing plan.
h. Present fi nal plan to Park & Recreation
Commission and City Council (meeting to be
conducted at same time as client meeting in
Task 8).
i. Following council approval, WSB will prepare
and deliver the fi nal deliverables in hard copy
and digital form as specifi ed in the RFP.
6.4
Project Approach and Work Plan | 10
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Task 8
Final Park Master Plan.
a. Prepare fi nal plan update, making refi nements per
the collected feedback from Task 6.
·Develop recommendations to prioritize new
parks, trails, open space, and recreation
facilities.
·A major park infrastructure repair and
replacement schedule, considering potential
changes in the existing infrastructure.
·Create a 20-year Capital Investment Plan
for park and trail improvements identifying
potential grant opportunities with an emphasis
on playgrounds, hard surface courts, picnic
shelters, and 4-season buildings.
·Identify priority projects to be included in the
2018 budget.
b. Present fi nal system plan to Park & Recreation
Commission and City Council.
c. Present fi nal plan update to City Council for
approval.
d. Provide meeting summary notes based on input
along with PowerPoint presentation.
e. Following council approval, WSB will prepare and
deliver the fi nal deliverables in hard copy and
digital form as specifi ed in the RFP.
Task 9
Additional Services
Public engagement is an essential component of every
public project. Through the process of development
additional public meetings become necessary to gain
input and support for the project. WSB has provided an
additional service of such meetings that may become
apparent as a result of a larger discussion item or
misunderstanding of a proposed solution. This additional
service includes all professional services required for
an additional public meeting including preparation of an
agenda and/or powerpoint show, facilitating a meeting
lasting up to two hours, and follow up summary notes
recapping the outcomes of the meeting.
Depending on the community, surveys are a great way
to quickly and eff ectively reach out to a larger group of
population to gain responses to a specifi c topic or gain
insight on a larger more generalized topic. mySidewalk not
only provides the platform to gain census data and insight
to demographics as noted earlier in the proposal, but it
can also be a great platform for soliciting surveys online
to gain further input from the public. WSB has provided
an additional service for preparing and facilitating up to
four questionaires or surveys to the public to gain further
responses to key topics should they arrive. This service
would include preparation of questions, facilitating the on-
line survey, and re-capping the data in summary form for
the City of Crystal.
6.4
Key Personnel
6.4
Key Personnel | 11
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Key Personnel
Bob Slipka, RLA Jason Amberg, RLA
Project Manager Principal-in-Charge
Planner,
Demographics Specialist
Civil Engineer
(Becker Park Master Plan)Park Planner
Karina Heim Jim Stremel, PEBailey Krause
CITY of
CRYSTAL
Bob Slipka, RLA | Project Manager
Registrations: Landscape Architect Minnesota #44337, Landscape Architect IA #00524
As a Senior Landscape Architect, Bob possesses over 16 years of project experience in the upper
Midwest with several private design fi rms. Over his career, he has been involved in a range of project types
including park and trail planning, recreational facilities, riverfront improvements, streetscapes, corridor
enhancements and site development projects (including both private and municipal sectors). Many of Bob’s
daily responsibilities at WSB include project management, master planning, inventory and analysis, site
design and detailing, preparation of construction documents and associated specifi cations, cost estimating,
bidding, and construction administration. As a Project Manager, he has been directly involved on a variety of
projects beginning at development of a master plan through preparation of actual park and trail design and
construction. Through his experience working with municipal staff s, park boards and public groups, he has
developed a capacity for arriving at planning and design solutions that meet the numerous goals associated
with a project while still respecting the diverse input of stakeholders to ensure the plan will ultimately be
accepted and widely supported by all parties.
6.4
Key Personnel | 12
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Jason Amberg, RLA | Principal-in-Charge
Registrations: Landscape Architect MN #40003, Landscape Architect WI #558-14
Jason has actively worked in the landscape architectural profession for more than 20 years. In that time he
has established himself as an expert in the fi eld of public space planning and design. Through his experience
working with municipal staff s, park boards, and a variety of diff erent public groups and governing agencies,
he has developed an ability to arrive at creative design solutions that meet the goals of the project while
respecting the diverse input of stakeholders.
In addition to leading the company’s growing Landscape Architecture Group, his responsibilities routinely
include project management, program development, stakeholder engagement, concept planning, design
development, site analysis, fi nal design, and oversight of construction document preparation through
construction closeout review. Project experiences range from small scale neighborhood park improvements
to large urban design and land use development projects. Over the years, Jason has gained a reputation as
being very imaginative and detail-oriented in preparing graphics and drawings that clearly articulate design
intent, character, and technical requirements.
Bailey Krause | Park Planner
Bailey is a landscape architectural designer who has contributed her graphical skills to a range of projects
such as streetscape design, comprehensive planning, and a variety of park and trail designs. Her graphics will
be used to help visualize the project’s vision and give a sense of what the space will look like after construction.
Bailey’s skillset includes both hand and computer generated renderings, and range from conceptual schematic
graphics to more detailed and illustrative designs approaches. Her visuals will be assisted by the use of Adobe
Design Suite CS6, SketchUp, AutoCad, and artistic hand renderings.
Karina Heim | Planner/Demographics Specialist
Karina is a land use planner and public engagement specialist at WSB. Karina is a 2016 graduate from the
University of Minnesota with a Masters of Urban and Regional Planning. While interning with WSB, Karina
has assisted with the public engagement for the Medina and Minnetrista Comprehensive Plans, as well as
conducted development fee and city code reviews for the MN Hwy 13 Redevelopment Study for Savage and
the Economic Development Plan for Hastings. Before joining WSB, Karina worked four years in the non-profi t
sector as a case manager and program coordinator in the housing and basic needs services sector.
Jim Stremel, PE | Civil Engineer
Jim is a registered Professional Engineer with over 14 years of experience in civil engineering, client
development, and project management. As a project manager, Jim encourages collaboration and utilizes team
members based on their expertise to produce the ideal product within budget and on schedule for the client.
Jim’s municipal project knowledge includes all phases of the design and construction process from feasibility
reporting, Chapter 429 assessment applications, planning, permitting, design documents, bidding process,
and construction administration. His project experience includes projects of all sizes from less than one half
mile of a mill and overlay to fi ve miles of full urban street and utility reconstruction. He will be responsible for
leading and coordinating the work within the project team and be responsible for the quality control, staff
scheduling, and overall project management to ensure that the project meets a high quality standard, is
delivered on time, and within budget.
6.4
Project
Experience
6.4
Project Experience | 13
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Park and Recreation System Master Plans
2040 Comprehensive Plan & Park System Plan Update
Mahtomedi, MN
Project Overview:
WSB was retained to complete a 2040 Comprehensive Plan
to provide a vision for the City for the next 20 years along
with a path to achieve that vision. The 2040 Comprehensive
Plan will meet the Metropolitan Council requirements and
will also include a Park System Plan update. The 2040
Comprehensive Plan will include the following sections:
·Community Profi le (including population, housing, and
employment projections)
·Land Use
·Housing
·Economic Development and Resiliency
·Water Resources
·Water Supply and Wastewater
·Transportation
·Sustainability
The Park System Plan update will include the following:
·Individual park and trail assessments.
·Community engagement, including a project steering
committee, to determine a vision and goals.
·Determining priorities for future park and trail
improvements.
·Identifying options for future funding.
Project Status:
The 2040 Comprehensive Plan and Park System Plan
Update began in the spring of 2016 and is currently
scheduled to be complete by the end of 2017.
WSB Services:
·Community involvement with stakeholders.
·Preparation of a park and trail system plan update.
·2040 Comprehensive Plan update.
Project Experience
6.4
Project Experience | 14
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Park Improvement Study & Park Master Plans
Falcon Heights, MN
Project Overview:
WSB was retained to complete a comprehensive Park
Improvement Study that was completed in 2014, which
was followed up with individual master plans for each park
site that correspond to the recommendations of the Park
Improvement Study. Key project challenges included:
·Lack of City-owned parks.
·Lack of taxes within the community due to the majority
of the land being owned by the University of Minnesota
and the State of Minnesota (fairgrounds), which are tax
exempt.
·Community that is primarily built out.
·Reviewing the entire park and trail system to determine
how to adequately address the recreational needs of
the community.
Project Status:
The Park Improvement Study report was completed in
2014, as well as the four individual Park Master Plans were
completed in 2014.
WSB Services:
·Community involvement with stakeholders to gather
information.
·Preparation of a Park and Trail System Improvement
Study Plan.
·Preparation of individual Park Master Plans from
conceptual designs to fi nal master plans.
6.4
Project Experience | 15
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Coon Rapids Park, Open Space,
& Trail Plan and Development
Guide Update
Coon Rapids, MN
Project Overview:
WSB completed the original system plan in 2000, and
was commissioned for the update of the Plan which was
a joint planning eff ort between the City of Coon Rapids
and WSB. The project began in the spring of 2012 and
reached completion in the fall of 2012. The project focused
on assessing the current facilities and needs within the
City and updating the 2001 Comprehensive Parks, Open
Space, and Trail System Plan for the City. This project led
to a successful over $17 million bond referendum which is
currently funding park and trail improvements throughout
the City. The planning process took the following issues
into consideration:
·Past history of the park system.
·Past planning studies and reports from multiple
agencies and groups.
·Ensuring the City’s trail network connected and
supported (in some cases) the regional trail system
provided by other government agencies.
·Community setting.
·Needs and desired of the citizens.
·Recreation programs from all providers.
Project Status:
The system plan was completed in November of 2012. We
have implemented numerous development/redevelopment
projects following the original system plan and system plan
update.
WSB Services:
·Extensive community involvement through focus
groups, interviews, and forums with stakeholders to
gather information and build relationships to foster
stronger community ties and enhance the Park Board
and staff ’s understanding of needs.
·Presentation of alternative conceptual Park and Trail
System Plans.
·Preparation of a comprehensive Park and Trail System
Plan.
6.4
Project Experience | 16
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Bemidji Parks, Open Space, &
Trail System Plan Update
Bemidji, MN
Project Overview:
In the spring of 2011, the City of Bemidji retained WSB’s
Landscape Architecture Group staff members (as Brauer &
Associates, later acquired by WSB) to work with the Parks
and Recreation Commission, City Council, and City staff to
complete an update to their 2001 Comprehensive Parks, Open
Space, and Trail System Plan. This was completed by the
same staff and led to a successful tax levy that continues to
fund parks and trail development projects. The 2011 project
was in part funded by the NW Minnesota Foundation and
Active Living of Bemidji. The extensive public process and
open communication with citizens was instrumental in shaping
a strong and common vision for parks, open spaces, and
trails to serve the needs of Bemidji and the larger region. The
system-led plan led to a successful $10 million tax levy, and
the planning of the project also led to Legacy Grant funding.
We also completed the original system plan in 2001, and since
the update of the plan have implemented numerous park
development/redevelopments of the system plan.
Key Underpinnings of the Vision Included:
·Fostering the “city as a park” concept, whereby the parks
and open spaces serve as primary factors in shaping the
character of the community and creating a quality and
desirable place to live, work, and recreate.
·Fostering an integrated system of trails and pedestrian-
ways that connect the community together and to the
larger region.
·Preserving and protecting the natural resource amenities
within the community and make them accessible for
human appreciation in a responsible way.
·Servicing neighborhood, community, and regional
recreation needs by providing a balanced set of recreation
facilities and amenities for both passive and active uses.
·Promote regional tourism and economic development.
Project Status:
The report and plan were approved by the City Council in
November of 2011.
WSB Services:
·Public input facilitation.
·System planning.
·Implementation
planning.
·Sales tax initiative
planning.
·Legislative planning.
·Implementation
planning.
·Sales tax initiative
planning.
·Legislative planning.
6.4
Project Experience | 17
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Minnetonka Open Space & Trail System Plan Development Guide
Minnetonka, MN
Project Overview:
WSB was commissioned in the fall of 1999 to work closely
with City staff to complete a comprehensive review of
the park, opens space, and trail system in Minnetonka.
The system plan led to a successful $20 million bond
referendum. WSB has also implemented numerous park
and trail development/redevelopment projects.
Key Planning Aspects:
·Tying together a variety of planning initiatives that were
undertaken over the last several years, as well as a
number of existing plans, into one comprehensive plan.
·Extensive community involvement through focus
groups, interviews, and forums with stakeholders to
gather information and build relationships to foster
stronger community ties and enhance the park.
·Board’s and City staff ’s understands of needs.
·Building fl exibility into the system to allow the city to
respond to changing community needs, reorienting
neighborhood parks back toward neighborhood uses,
and increasing emphasis on natural resource protection
and stewardship.
Project Status:
The plan was completed in 2000.
WSB Services:
·Facilitation of Park and Recreation Advisory
Commission discussion of program and priorities for
park planning.
·Preparation of alternative conceptual park and trail
system plans.
·Facilitation of public process.
·Preparation of a comprehensive park, open space, and
trail system plan.
6.4
Project Experience | 18
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Hastings Park System Plan
Hastings, MN
Project Overview:
In the winter of 2007, Hastings commissioned WSB’s
Landscape Architecture Group staff members (as Brauer &
Associates, later acquired by WSB) and established a citizen
task force to oversee the preparation of a comprehensive
parks, open space, and trail system plan for the City. The
fi rst step of the process was understanding the needs of the
community. Through the public process, citizens and their
local representatives on the Task Force, NRRC, and City
Council had a variety of opportunities to provide input and
perspectives on planning issues. Through these interactions,
a strong and consistent public statement has been made:
Preserve the sense of place and livability of the community
while accommodating growth and evolving recreational and
social trends. These values were extensively refl ected in the
System Plan.
Project Status:
Completed in November 2007.
WSB Services:
·Review of existing City park standards, proposed land
use, natural resource inventory, etc.
·Facilitation of Park and Recreation Advisory
Commission discussion of program and priorities for
park planning.
·Preparation of alternative conceptual park and trail
system plans.
·Facilitation of public.
·Legislative planning.
6.4
Project Experience | 19
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Rogers Parks, Open Space, & Trail System Plan
Rogers, MN
Project Overview:
In the fall of 2006, Rogers commissioned WSB’s Landscape
Architecture Group staff members (as Brauer & Associates,
later acquired by WSB) and established a joint citizen task
force to oversee the preparation of a comprehensive parks,
open space, and trail system plan for the City of Rogers.
The public process was instrumental in creating a common
vision for the community. A key underpinning of this vision
is fostering a high quality of life through the provision of
parks, open spaces, athletic facilities, and trails within
the context of responsible land stewardship, long-term
sustainability, and economic viability. A mission statement
was created through this process and is refl ected in the
System Plan.
“Promote a high quality of life in Rogers by providing a
balanced and sustainable system of parks, natural open
spaces, athletic facilities, and trails consistent with the
sense of place in the community.”
Project Status:
The planning process was completed in December
of 2007. WSB continues to implement park and trail
development projects for the City as funding becomes
available.
WSB Services:
·Review of existing City park standards, proposed land
use, storm water drainage and utility plans, natural
resource inventory, etc.
·Facilitation of Park and Recreation Advisory
Commission discussion of program and priorities for
park planning.
·Preparation of alternative conceptual park and trail
system plans.
·Facilitation of public open house meetings.
·Preparation of a fi nal Park and Trail System Plan.
6.4
Project Experience | 20
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Northfi eld Parks, Open Space, &
Trail System Plan
Northfi eld, MN
Project Overview:
The System Plan consists of parks, athletic facilities,
open spaces, and trails serving a wide variety of active
and passive recreational needs. The plan is intrinsically
interconnected with School District properties, especially
as it relates to athletic facilities. Continued collaboration
in shared use of facilities is necessary to eff ectively and
effi ciently serve local needs. The mission statement created
for the System Plan refl ects the community sentiment:
“Promote a high quality of life in Northfi eld by providing
a balanced and sustainable system of parks, natural
open spaces, athletic facilities, and trails consistent with
the historic sense of place in the community.”
Key Plan Highlights and Objectives Include:
·A system that is balanced, diverse and fl exible enough
to adjust to ever-changing needs of the community and
should provide a seamless system of parks with good
connections via greenways, trails and walkways.
·Quality is as, or more, important than quantity for
encouraging use of parks, trails and recreation facilities
so emphasis should be placed on proper design and
maintenance.
·Other values of parks, open spaces and trails also
need to be maximized, ranging from increasing the
economic value of properties adjacent to or near
the spaces, to improving the overall aesthetic of the
community through park beautifi cation eff orts and
proper maintenance.
Project Status:
Planning process was completed in December of 2007.
WSB Services:
·Public input facilitation.
·System planning.
·Implementation planning.
6.4
Project Experience | 21
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
“Signature Parks” Master Plan Project Examples
Hilde Performance Center
Plymouth, MN
Project Overview:
The Hilde Performance Center is home to the renowned
Music in Plymouth Celebration that occurs every July in
the City of Plymouth. The performance stage is positioned
between City Hall, Millennium Gardens, Lifetime Fitness,
and Plymouth’s main retail center. Despite its great location,
there were no identifying features or entrance points that
indicated to visitors or passersby where to enter the site or
what the site off ers. This project focused on not only solving
this issue, but also enhancing the overall concert and
park experience. The master plan for this park included
creating a main entrance plaza along Plymouth Boulevard
and highlighting key secondary entrance points. It also
creates space for vendors, restrooms, enhanced spectator
seating, a small play area, and improved circulation. All
of the sculptures, ornamental fencing, light standards,
play equipment, paving patterns, etc. are all music and
performance-themed.
Project Status:
Master planning was completed in June 2008. Construction
was completed in time for the concert in the
summer of 2011.
WSB Services:
·Schematic design.
·Master planning.
·Construction documents.
·Construction observation.
6.4
Project Experience | 22
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Millennium Garden
Plymouth, MN
Project Overview:
Millennium Garden is a community social gathering
area with a variety of specialty display gardens and art
exhibit areas located adjacent to the city’s Community
Center. The Garden provides an aesthetic backdrop
to the civic campus and is designed to accommodate
varying community events, such as wedding and social
ceremonies. One of the specialty gardens includes a stone
labyrinth that can be used as a contemplative space for
adults or a creative play space for children. Creating such
mazes helps with many types of childhood development
areas and this particular feature of the garden is just as
popular today as it was when it was fi rst constructed.
Project Status:
The fi rst phases of construction for this project were
completed in 2003.
WSB Services:
·Facilitation of public involved design process.
·Master planning through construction documents.
·Bidding and construction observation.
6.4
Project Experience | 23
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Round Lake Park
Eden Prairie, MN
Project Overview:
The City of Eden Prairie hired Brauer/WSB team to
redevelop a community park that was in need of
improvements to meet the current recreational demands
of the community. The Master Plan includes reorganization
of some of the existing amenities to allow for a larger
playground component within the park, including a splash
pad. Our team worked with the client and equipment
manufacturer on the planning and design of the splash
pad, with a recirculating water treatment system, to
complement the beach and new playground area activities.
Additional improvements include a new skate park,
reorganized ballfi elds and parking lots, and improvements
to the water quality of the existing lake, while ensuring the
loop trail system around the lake is maintained.
Project Status:
The master plan was fi nalized in 2011 and construction of
phase one was completed in 2012 for a construction cost
of $1.6 million.
WSB Services:
·Facilitation of public involvement.
·Master planning.
·Construction documents.
·Bidding and construction observation.
6.4
Project Experience | 24
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Lions Park
Hugo, MN
Project Overview:
The City of Hugo hired WSB to facilitate the master
planning process for Lions Park in the spring of 2012. Lions
Park is situated adjacent to City Hall and is surrounded
by a cemetery, residential neighborhood, and a proposed
senior housing development. A number of large community
events are held at this park that require large vehicles
to access the site, signifi cant power supply and certain
portions of the park to be fenced off . At the same time
there are a number of neighborhood park amenities that
are in need of an update. Working with a community task
force, the Parks Commission and residents, a plan was
developed. Some of the highlights included: creating
a large multipurpose building, providing neighborhood
park amenities, providing a water feature that promotes a
passive place to spend time, creating a seamless and safe
pedestrian connection between City Hall and the park.
Project Status:
The Master Plan was completed in the fall of 2012.
WSB Services:
·Facilitation of public involved design process.
·Master planning.
6.4
Project Experience | 25
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Diamond Point Park*
Bemidji, MN
Project Overview:
The City of Bemidji selected WSB to prepare a Master Plan
for a very historic and highly used park site located in the
heart of the City right along the shoreline of Lake Bemidji.
The site was previously inhabited by at least four diff erent
prehistoric cultures, whose artifacts can still be found on
the site today, so the master plan had to be respectful
of the historical and cultural signifi cance. The site is also
located adjacent to Bemidji State University’s stadium and
is currently used for athletic event parking. Recreational
amenities that exist in the park consist of a beach area,
children’s playground, boat launch, and various picnic
areas.
A vision was created for the park during the planning
process with the intent to reinvigorate the park to carefully
meet the recreational demands of today, while restoring the
historical and cultural signifi cance of the site, in order to
create a prime park in the City, as its name refl ects.
Project Status:
The master plan was fi nalized in 2006 and construction
was completed in the fall of 2007 for approximately
$2.5 million.
WSB Services:
·Acilitation of public involvement.
·Master planning.
·Construction documents.
·Bidding and construction observation.
*MRPA’s Award of Excellence
6.4
Project Experience | 26
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Central Park
Brooklyn Park, MN
Project Overview:
This community park is fi ttingly named as it is central to the
City of Brooklyn Park, hosts many community activities, and
located near City Hall. The park was beginning to show
its age, with components literally falling apart, such as the
picnic shelter and pedestrian bridge. WSB worked with the
City to develop a plan that updated this park to meet the
community’s current demands, including improvements to
access, circulation, and parking needs.
Project Status:
The fi rst phase of construction for this project began in
2006. All improvements are planned to be complete in
2009 for an overall budget of $2.1 million.
WSB Services:
·Master planning through construction documents.
·Bidding and construction observation.
6.4
Project Experience | 27
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Paul Bunyan Park
City of Bemidji, MN
Project Overview:
As part of Bemidji’s 2011 Park and Trail System Plan
Update, a master plan for Paul Bunyan/Library Parks was
determined to be a high priority for the City. The City went
on to hire WSB to facilitate this project. Bemidji is fortunate
to have a number of state and regional trails that connect
the community to the greater Minnesota area. By using
those connections to draw people into the downtown area,
and also to its parks, it emphasizes that all of Bemidji’s
lake front parks have regional emphasis and appeal. This
holds true especially for Paul Bunyan Park that is home to
the historically signifi cant Paul and Babe sculptures which
draw tourists in from around the world.
The fi nal master plan designed for safe and easy access
to, from and within the park. It has the fl exibility to
accommodate thousands of visitors at once multiple times
out of the year while at the same time off ering amenities
that make it appealing on a day to day use. The plan also
aids in bolstering the City’s Sculpture Walk by continuing
opportunities for sculpture incorporation throughout the
park. The plan also addresses erosion along the shoreline,
but still provides for access to the lake. Lastly, it takes into
account maintenance staff capabilities, their concerns and
provides solutions for reducing long-term maintenance.
Utilizing the master plan and cost estimates completed
for this project the City later went on in 2012 to submit
for Legacy Funding. WSB assisted the City with their
submission.
Project Status:
The master plan process was completed in the
summer of 2012.
WSB Services:
·Facilitation of public involved design process.
·Master planning.
6.4
Timeline
6.4
Timeline | 28
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Timeline
TASK DESCRIPTION Nov Dec Jan Feb Mar Apr May Jun Jul
Kickoff meeting with City staff
a.Collect available information from City
b.Confirm primary City staff contact and key community/stakeholder groups
c.Review schedule and key dates
d.Acquire city known issues/deficiencies in the park system
e.Provide meeting summary notes
a.Update the City’s Park Inventory by making visual observations and inventory of each City
park and included amenities along with compatibility with current ADA requirements.
b.Summarize gaps/overlaps in the system
c.Meet with City staff to review summary of gaps/overlaps
d.Review and interpret demographic trends within the City of Crystal, as well as adjacent
communities and compare to current national trends
e.Provide meeting summary notes
Develop questions to be used for community input sessions
a.Review questions with City staff
b.City staff to review questions with park and recreation commission and City Council to get
feedback
c.Refine as necessary, based on feedback
d.City staff will be responsible for distributing / mailing paper copies of survey questions and / or
incorporating the survey questions on the city’s media outlets and community events
a.Gather important information from groups related to athletic and cultural needs
b.Meetings will be held back-to-back over two separate afternoons
c.Provide meeting summary notes for each stakeholder meeting
Facilitate a public forum meeting for general community input
a.City staff will be responsible for invitations/notifying the public of the meeting
b.Prepare plan graphics and powerpoint
c.Facilitate public forum meeting
d.Provide meeting summary notes based on input along with PowerPoint presentation
e.Conduct meeting with City staff and / or Park & Recreation Commission to review findings
Draft Park System Master Plan
a.Prepare draft system plan
b.Include goals, objectives, and policy statements that state a clear vision and direction for
Parks and Recreation in the City of Crystal; including trails, preservation areas, public art, etc.
c.Present draft plan, highlighting main recommendations, to Park & Recreation Commission
and City Council (assume this will be a single joint meeting)
d.Present draft plan to general community for input
e.Provide meeting summary notes based on input along with PowerPoint presentation
Prepare Becker Park Master Plan
a.Assess existing and proposed uses adjacent to and within the park and how they may impact
future development
b.Conduct meeting with City staff, Becker Park Advisory Committee, and / or Park & Recreation
Commission to review findings and explore visions and / or goals for redevelopment of the
park (meeting to be conducted at same time as client meeting in Task 5)
c.Prepare concept plans for redevelopment
d.Present concept plans to Park & Recreation Commission and City Council (meeting to be
conducted at same time as client meeting in Task 6)
e.Present concept plans to general community for input (meeting to be conducted at same time
as community presentation of draft system plan in Task 6)
f.Finalize Becker Park Master Plan and cost estimate including phasing options
g.Provide a Capital Improvement Plan based on phasing plan
h.Present final plan to Park & Recreation Commission and City Council (meeting to be
conducted at same time as client meeting in Task 8)
i.Following council approval, WSB will prepare and deliver the final deliverables in hard copy
and digital form as specified in the RFP
Final Park Master Plan
a.Prepare final plan update, making refinements per the collected feedback from Step 6.
b.Present final system plan to Park & Recreation Commission and City Council
c.Present final plan update to City Council for approval
d.Provide meeting summary notes based on input along with PowerPoint presentation
e.Following council approval, WSB will prepare and deliver the final deliverables in hard copy
and digital form as specified in the RFP
7
8
6
1
2
5
4
3
Facilitate up to 10 stakeholder meetings with various associations
and user groups
2016 2017
Visit each City park/review existing information provided by City and perform
gap/overlap analysis based on City-provided matrix updates
6.4
Project Cost
6.4
Project Cost | 29
A Proposal to Provide Professional Services to Create a Park and Recreation System Master Plan and Becker Park Master Plan for the City of Crystal
Project Cost
Jason
Amberg Bob Slipka Bailey
Krause
Karina
Heim
Jim
Stremel
Administrative
Staff
$147 $109 $66 $66 $137 $75
Kickoff meeting with City staff 4 1 2 000 0 $1,896
a.Collect available information from City 45
b.Confirm primary city staff contact and key community/stakeholder groups 1
c.Review schedule and key dates 1
d.Acquire city known issues/deficiencies in the park system 2
e.Review base map information in conjunction with existing visions and goals for Becker Park 2
f.Provide meeting summary notes 1
6 30 36 15 0 0 $7,518
a.Update the City’s Park Inventory by making visual observations and inventory of each City park and
included amenities along with compatibility with current ADA requirements.31 5 1 5
b.Summarize gaps/overlaps in the system 21 0 1 6
c.Meet with City staff to review summary of gaps/overlaps 33
d.Review and interpret demographic trends within the City of Crystal, as well as adjacent communities and
compare to current national trends.11 1 4
e.Provide meeting summary notes 121
Develop questions to be used for community input sessions 1 1 0 610 0 $1,699
a.Review questions with City staff 33
b.City staff to review questions with park and recreation commission and City council to get feedback
c.Refine as necessary, based on feedback 1731
d.City staff will be responsible for distributing/mailing paper copies of survey questions and/or
incorporating the survey questions on the City’s media outlets and community events
Facilitate up to 10 stakeholder meetings with various associations and user groups 0 14 18 0 0 0 $2,714
a.Gather important information from groups related to athletic and cultural needs 23
b.Meetings will be held back-to-back over two separate afternoons 10 10
c.Provide meeting summary notes for each stakeholder meeting 25
Facilitate a public forum meeting for general community input 2 16 28 1 0 0 $3,952
a.City staff will be responsible for invitations/notifying the public of the meeting
b.Prepare plan graphics and powerpoint 2 8 20 1
c.Facilitate public forum meeting 44
d.Provide meeting summary notes based on input along with PowerPoint presentation 11
e.Conduct meeting with City staff and / or Park & Recreation Commission to review findings 33
Draft Park System Master Plan 4 41 69 3 0 8 $10,409
a.Prepare draft system plan 33 2 6 03 6
b.Include goals, objectives, and policy statements that state a clear vision and direction for Parks and
Recreation in the City of Crystal; including trails, preservation areas, public art, etc.11
c.Present draft plan, highlighting main recommendations, to Park & Recreation Commission and City
Council (assume this will be a single joint meeting)33
d.Present draft plan to general community for input 44
e.Provide meeting summary notes based on input along with PowerPoint presentation 1 11
Prepare Becker Park Master Plan 4 35 60 2 10 2 $10,015
a.Assess existing and proposed uses adjacent to and within the park and how they may impact future
development 12626
b.Conduct meeting with City staff, Becker Park Advisory Committee, and / or Park & Recreation
Commission to review findings and explore visions and / or goals for redevelopment of the park (meeting
to be conducted at same time as client meeting in Task 5)
44
c.Prepare concept plans for redevelopment 21 2 2 4 2
d.Present concept plans to Park & Recreation Commission and City Council (meeting to be conducted at
same time as client meeting in Task 6)
e.Present concept plans to general community for input (meeting to be conducted at same time as
community presentation of draft system plan in Task 6)
f.Finalize Becker Park Master Plan and cost estimate including phasing options 11 6 2 4 1 2
g.Provide a Capital Improvement Plan based on phasing plan 1
h.Present final plan to Park & Recreation Commission and City Council (meeting to be conducted at same
time as client meeting in Task 8)
i.Following council approval, WSB will prepare and deliver the final deliverables in hard copy and digital
form as specified in the RFP 12
Final Park Master Plan 4 24 38 2 0 12 $6,744
a.Prepare final plan update, making refinements per the collected feedback from Step 6.41 6 3 02 1 2
b.Present final system plan to Park & Recreation Commission and City Council 33
c.Present final plan update to City Council for approval 3
d.Provide meeting summary notes based on input along with PowerPoint presentation 12
e.Following council approval, WSB will prepare and deliver the final deliverables in hard copy and digital
form as specified in the RFP 13
Additional Services (Not included in total fee)
a.Additional public meeting (includes agenda, up to 2 hour meeting, and minutes per each additional
meeting)
$1000
(per meeting)
b. Additional on-line survey, data collection, follow up questions (up to 4 short surveys)$1,500
9
5
4
3
DESCRIPTIONTASK
$44,947
7
8
6
TOTAL FEE:
HOURS BY STAFF
FEE
Visit each City park / review existing information provided by City and perform
gap/overlap analysis based on City-provided matrix updates
1
2
6.4
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
October 31, 2016
Mr. John Elholm
Recreation Director
City of Crystal
4800 Douglas Drive North
Crystal, MN 55422-1691
Re: Concept Planning for Community Parks
(Bassett Creek Park, Grogan/CCC, Lions Valley Park, North Lion’s Park, Welcome Park)
Dear Mr. Elholm:
WSB & Associates, Inc. (WSB) is pleased to present this proposal for professional services related to
preparing concept plans and estimates for five of the City’s Community Parks. WSB will complete all work
outlined below for each specific park requested. It is understood that not all parks may be selected at this
time.
PROJECT UNDERSTANDING
We understand that this concept planning effort will be completed as part of the Park System Master Plan
Process to establish the parameters of park improvements and associated costs for future final design
and implementation. As noted below, all necessary meetings with City staff and/or the public will be
concurrent with meetings within the Park System Master Plan Process to maximize efficiency as well as a
reduced overall fee.
BASE SCOPE OF SERVICES
For the Concept Planning of individual community parks, WSB will:
i. Develop air photo basemap with LiDAR contour data suitable for the purposes of concept
design.
ii. Meet with City staff and the Parks Commission to discuss:
• Specific likes and dislikes related to the existing configuration of the park site.
• Specific desires and priorities associated with proposed elements resulting from the
Park System Master Plan.
iii. Collect information from the public on specific park(s) during the Community Meeting held
to review the Draft Park System Master Plan.
iv. Prepare up to two draft diagrammatic concepts to explore different arrangements and
ideas.
v. Meet with City staff and Parks Commission to review and discuss the concept diagrams
and collect feedback from the group.
vi. Based on the feedback collected, WSB will make further refinements to create a
preferred illustrative concept plan that best meets the needs and capacity of the park site.
A concept plan estimate will also be prepared.
vii. Meet with City staff and Parks Commission to review and discuss the preferred concept
plan (meeting to be in conjunction with Final Park System Master Plan Meeting).
viii. Make any minor revisions resulting from City staff and Park Commission meeting.
Deliverables:
i. Meeting notes.
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\Personal\Bob Slipka\Proposals\Crystal\WSB proposal - Planning of extra parks.docx
6.4
Mr. John Elholm
October 31, 2016
Page 2
ii. Up to two draft concepts (diagrammatic site map with approximately sized shapes for
various features).
Examples of Basic Diagrammatic Park Concept
iii. One preferred concept plan (illustrative plan showing detailed line work)
Example of Refined Illustrative Park Concept
iv. One concept plan cost estimate to serve as a general guide for budgeting and phasing
purposes
ESTIMATED FEES
The following table describes the fees for the scope of services described above.
Description Fee
Concept Planning – Bassett Creek Park (80 Ac.) $9,750.00
Concept Planning – Grogan Park / CCC (15 Ac.) $7,500.00
Concept Planning – Lion’s Valley Park (20 Ac.) $8,250.00
Concept Planning – North Lion’s Park (12 Ac.) $7,200.00
Concept Planning – Welcome Park (10 Ac.) $7,200.00
Total fee $39,900.00
ADDITIONAL SERVICES / FEES
WSB will provide additional services that arise at additional cost on an hourly basis. The scope and fee
for any additional services will be confirmed with City for authorization prior to performing services.
K:\Personal\Bob Slipka\Proposals\Crystal\WSB proposal - Planning of extra parks.docx
6.4
Mr. John Elholm
October 31, 2016
Page 3
The proposed scope and fee presented herein represents our complete understanding of the project
based on available information. If you have any questions or need additional information, please feel free
to contact me at (763) 231-4844. Once again, we appreciate the opportunity to submit this proposal and
look forward to working with you and your staff.
Sincerely,
WSB & Associates, Inc.
Robert Slipka, RLA
Project Manager / Sr. Landscape Architect
K:\Personal\Bob Slipka\Proposals\Crystal\WSB proposal - Planning of extra parks.docx
6.4
Mr. John Elholm
October 31, 2016
Page 4
EXISTING PARKS:
Bassett Creek Park
Grogan Park / CCC
Lion’s Valley Park
North Lion’s Park
Welcome Park
K:\Personal\Bob Slipka\Proposals\Crystal\WSB proposal - Planning of extra parks.docx
6.4
Exhibit C - Compensation Page 1
WSB & ASSOCIATES, INC.
EXHIBIT C
COMPENSATION
CITY OF CRYSTAL
PARK AND RECREATION SYSTEM MASTER PLAN AND BECKER PARK MASTER PLAN
AND CONCEPT PLANNING FOR COMMUNITY PARKS
Client shall pay Consultant for services rendered on the basis of a negotiated fee as mutually agreed to
and deemed fair and reasonable as set forth below.
C.1 PARK AND RECREATION SYSTEM MASTER PLAN AND BECKER PARK MASTER PLAN
Total fee of $44,947 as included in proposal dated October 19, 2016 and attached in Exhibit B
Scope of Services.
C.2 CONCEPT PLANNING FOR COMMUNITY PARKS
Concept Planning – Bassett Creek Park $9,750
Concept Planning – North Lion’s Park $7,200
Concept Planning – Welcome Park $7,200
C.3 FUTURE COSTS AND CHARGES
Additional services may be provided upon direction of Client as listed below and in attached
Exhibit B Scope of Services.
Additional public meetings $1,000 per meeting
(includes: agenda, up to 2 hour meeting and minutes per each additional meeting)
Additional on-line survey, data collection, follow up questions $1,500
(up to 4 short surveys)
Concept Planning – John Grogan Park $7,500
Concept Planning – Lion’s Valley Park $8,250
6.4
Exhibit D – Insurance Schedule 10.01.15 Page 1
WSB & ASSOCIATES, INC.
EXHIBIT D
INSURANCE SCHEDULE
GENERAL LIABILITY
Carrier: The Phoenix Insurance Company
Type of Insurance: Commercial General Liability
Coverage: General Aggregate $2,000,000
Products-Comp/Ops Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
AUTOMOBILE LIABILITY
Carrier: The Travelers Indemnity Company
Type of Insurance: Hired Autos
Non-Owned Autos
Coverage: Combined Single Limit $1,000,000
UMBRELLA
Carrier: The Travelers Indemnity Company
Coverage: Each Occurrence/Aggregate $5,000,000
WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY
Carrier: The Travelers Indemnity Company of America
Coverage: Statutory
Each Accident $ 1,000,000
Disease-Policy Limit $ 1,000,000
Disease-Each Employee $ 1,000,000
PROFESSIONAL LIABILITY (Errors and Omissions)
Carrier: XL Specialty Insurance Company
Coverage: Each Claim $ 5,000,000
Annual Aggregate $ 10,000,000
Certificates of Insurance will be provided upon request.
6.4
22001166 RRaattee SScchheedduullee
2
0
1
6
R
A
T
E
S
C
H
E
D
U
L
E
Billing Rate/Hour
Principal $158
Associate / Senior Project Manager $137$147$158
Project Manager $121$127$133
Project Engineer $104$112$121$127$133
Graduate Engineer $80$85$92$98
Sr Landscape Architect / Sr Planner / Sr GIS Specialist $109$118$125$133$138
Landscape Architect / Planner / GIS Specialist $66$74$81$89$99$104
Engineering Specialist / Senior Environmental Scientist $90$98$105$112$121$130
Engineering Technician / Environmental Scientist $52$60$67$74$79$85
Construction Observer $87$94$99$105$110
Coring Crew
One-Person Crew $162
Two-Person Crew $238
Survey Crew
One-Person Crew $132
Two-Person Crew $164
Three-Person Crew $184
Underwater Inspection Dive Team $460
Office Technician $42$65$75$85
Costs associated with word processing, cell phones, reproduction of common correspondence and mailing
are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be
charged separately if specifically outlined by contract.
Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee,
delivery cost, etc.
Rate Schedule is adjusted annually.
Multiple rates illustrate the varying levels of experience within each category.
Engineering Planning Environmental Construction
wsbeng.com
6.4
Exhibit F – Client Responsibilities 10.30.15 Page 1
WSB & ASSOCIATES, INC.
EXHIBIT F
CLIENT RESPONSIBILITIES
The Client’s responsibilities related to the services to be provided by Consultant are generally as set out
below. These responsibilities can be modified through Supplemental Agreements.
In order to permit the Consultant to perform the services required under this Agreement, the Client shall,
in proper time and sequence and where appropriate to the Project, at no expense to the Consultant:
ARTICLE F.1
Provide available information as to its requirements for the Project, including copies of any design and
construction standards and comprehensive plans which the Client desires Consultant to follow or
incorporate into its work.
ARTICLE F.2
Guarantee access to and make all provisions for the Consultant to enter upon public and private lands to
enable the Consultant to perform its work under this Agreement.
ARTICLE F.3
Provide such legal, accounting and insurance counseling services as may be required for this Project.
ARTICLE F.4
Notify the Consultant whenever the Client observes or otherwise becomes aware of any defect in the
Project construction or design.
ARTICLE F.5
Designate a Client Representative with authority to transmit and receive instructions and information,
interpret and define the Client’s policies with respect to services rendered by the Consultant, and
authority to make decisions as required for Consultant to complete services required under this
Agreement.
ARTICLE F.6
Act promptly to approve all pay requests, Supplemental Agreements, or request for information by
Consultant as set out below.
ARTICLE F.7
Furnish data (and professional interpretations thereof) prepared by or services performed by others,
including where applicable, but not limited to, previous reports, core borings, sub -surface explorations,
hydrographic and hydrogeologic surveys, laborator y tests and inspection of samples, materials and
equipment; appropriate professional interpretations of the foregoing data; environmental assessment and
impact statements; property, boundary, easement, right-of-way, topographic and utility surveys; propert y
description; zoning, deed and other land use restrictions; and other special data.
ARTICLE F.8
Require all Utilities with facilities in the Client’s Right of Way to Locate and mark said utilities upon
request, Relocate and/or protect said utilities as determined necessary to accommodate work of the
Project, submit a schedule of the necessary relocation/protection activities to the Client for review and
comply with agreed upon schedule.
ARTICLE F.9
Review all reports, sketches, drawings, specifications and other documents prepared and presented by
the Consultant, obtain advice of legal, accounting and insurance counselors or others as Client deems
necessary for such examinations and render in writing decisions pertaining thereto.
6.4
Exhibit F – Client Responsibilities 10.30.15 Page 2
ARTICLE F.10
Where appropriate, endeavor to identify, remove and/or encapsulate asbestos products or materials or
pollutants located in the project area prior to accomplishment by the Consultant of any work on the
Project.
ARTICLE F.11
Provide record drawings and specifications for all existing physical plants of facilities which are pertinent
to the Project.
ARTICLE F.12
Provide the foregoing in a manner sufficiently timely so as not to delay the performance by the Consultant
of the services in accordance with the Contract Documents.
ARTICLE F.13
Consultant shall be entitled to rely on the accuracy and completeness of information or services furnished
by the Client or others employed by the Client. Consultant shall endeavor to verify the information
provided and shall promptly notify the Client if the Consultant discovers that any information or services
furnished by the Client is in error or is inadequate for its purpose.
ARTICLE F.14
Client shall bear all costs incidental to compliance with the requirements of this article.
6.4
CITY OF CRYSTAL
RESOLUTION 2016 - xxx
RESOLUTION IN SUPPORT ENTERING INTO A CONTRACT WITH WSB & ASSOCIATES
FOR THE COMPLETION OF A PARK AND RECREATION SYSTEM MASTER PLAN
AND A BECKER PARK MASTER PLAN
WHEREAS, the City of Crystal desires to have a master plan completed for Becker Park, and
WHEREAS, the City of Crystal also desires to have a master plan completed for City’s park and
recreation system, and
WHEREAS, a proposal was requested and received from WSB & Associates to complete both of these
plans in accordance with the scope of the project, and
WHEREAS, the proposal also included an option to provide additional schematic/cost information at
other community parks with high use and community oriented development needs, and
WHEREAS, completing this additional work now would be the most time and cost effective way to
obtain detailed information for long-term capital planning at these community parks;
THEREFORE, BE IT RESOLVED:
A. That the Crystal City Council wishes to enter into a contract with WSB & Associates in the
amount of $69,097 to complete a Park and Recreation System Master Plan, Becker Park Master
Plan and additional services at Bassett Creek, North Lions and Welcome Parks according to the
attached proposal.
B. That the 2016 Recreation Department budget is amended to provide $8,000 for professional
services related to this contract.
C. That the Crystal City Council hereby authorizes the City Manager to sign the contact with WSB
& Associates to complete these plans.
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct copy of the resolution
presented to and adopted by the Crystal City Council at a duly authorized meeting thereof held on the 15th
day of November, 2016, as shown by the minutes of said meeting in my possession.
______________________
Jim Adams, Mayor
ATTEST:
___________________________
Kim Therres, Assistant City Manager
6.4
Memorandum
DATE: November 15, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Mick Cyert, Engineering Project Manager
SUBJECT: 2017 Alley Reconstruction – Order Feasibility Report
Summary
Since the alley reconstruction program began in 2007, the City has completed ten
consecutive projects. The proposed 2017 project will include four alleys throughout the
middle section of the City and is shown on the attached location map. This project will
include the last of the alleys originally programmed to be reconstructed.
The first Council action needed is the ordering of the feasibility report. The feasibility report
looks at the entire project to determine the project limits, existing conditions, proposed work
to be included in the project, and includes both an initial cost estimate and estimate of
assessments. As with previous alley projects the City Engineering Department will be
preparing the feasibility report, plans and specifications, and performing surveys and
construction management.
Ordering the feasibility report will be the first of six Council meetings, occurring over the next
year, where project items will come to the Council for consideration and proposed action.
Opportunities for public input will occur throughout the project.
• Neighborhood meetings will occur in January, 2017.
• Public hearings will occur in spring and fall of 2017.
• Residents may contact City staff assigned to the project anytime.
• City staff will be in the field during construction.
Attachments
• Alley Reconstruction Location Map
• Alley Reconstruction Project Process schedule
Recommended Action
Motion to approve the resolution ordering the feasibility report for the 2017 Alley
Reconstruction Project.
6.5
6.5
2017 – Concrete Alley Paving Construction Project Process (2017-07)
429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements.
10/31/16
Date Project Step Purpose of Step Council Action Staff Action
November 15, 2016 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2016
December 20, 2016 Accept Feasibility Report and Call for
Improvement Hearing
The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and
potential assessments. As part of the meeting the City Council will also set the date and time for
the Improvement Hearing as required by the 429 process
Resolution 2016
January 19, 2017
5:30 – 7-30 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions
they have about the project
Mail Notices
January 3, 2017
February 7, 2017
Conduct Improvement Hearing
The purpose of this hearing is for the City Council to discuss a specific local improvement before
ordering it done. The Council considers all the information in the Feasibility Report and any other
information necessary for Council deliberation.
At the Improvement Hearing interested persons may voice their concerns, whether or not they are
in the proposed assessment area. A reasonable estimate of the total amount to be assessed and
a description of the methodology used to calculate individual assessments for affected parcels
must be available at the hearing. If the Council rejects the project, it may not reconsider that same
project unless another hearing is held following the required notice.
Public Hearing
Mail notice:
January 3, 2017
Ad in paper:
January 19 &
26, 2017
February 7, 2017 Order Improvement and Preparation of
Plans and Specifications
The project may be ordered any time within 6 months after the Improvement Hearing. It is not
advisable to change project parameters after ordering the improvement. Upon ordering the
improvement construction drawings and specifications are prepared. Any changes to the project
scope after this point will require redesign effort with additional cost and staff time as a result. This
also has the potential to delay the project.
Resolution 2017
March 7, 2017 Approve Plans and Order
Advertisement for Bids This step is a requirement of the 429 process. Resolution 2017
March 9, 2017 Publish Ad for Bid in Sun Post News
Paper A step in the bidding process. The project will also be advertised on Quest CDN website
Publish Ad for Bid
Ad in paper
March 16 &
23,2017
April 12, 2017
Bid Opening – 1:00 P.M.
Bids are opened by staff and tabulated. From here staff will make a recommendation to the City
Council for award. Open Bids
6.5
Date Project Step Purpose of Step Council Action Staff Action
April 18 ,2017 Accept Bid and Award Contract
City Council approves all the project construction-related contracts. This step is required in the 429
process and allows for the project to move forward with starting the actual construction process.
Resolution 2017
Execute contract
issue notice to
proceed
Late May –
July, 2017 Construction
Once the project is awarded staff manages the day-to-day contract execution. Project Manager or
Resident Project Representative is on-site to make sure the project is constructed in accordance to
the plans and specifications. Communications between the contractor and city is primarily through
the City Engineer, Project Manager and Resident Project Representative.
Significant changes will be brought to the City Council for approval prior to the work being
executed. Minor changes and field directives are authorized by the City Engineer in advance to
maintain the project schedule. Adjustments to estimated quantities occur during the final
acceptance of the improvements.
Manage Project
September 5, 2017
Declare Amount to be assessed Order
Preparation of Assessment Roll and
Call for Assessment Hearing
The City Council will set the date and time for the Assessment Hearing as required by the 429
process. Resolution 2017
October 3, 2017 Conduct Assessment Hearing
The purpose of this hearing is to give property owners an opportunity to express concerns about
the actual special assessment. At the Assessment Hearing the City Council shall hear and
consider all objections to the proposed assessment, whether presented orally or in writing. This is
a required step in the 429 process. Properties that went ahead with private driveway and sewer
service repair work agreed to waive their right to appeal the assessment for the repair work.
Public Hearing
Mail Notice
September 6,
2017
Ad in paper:
September 21 &
28, 2017
October 3, 2017 Adopt Assessments
City Council must, by resolution, adopt the same as the special assessment against the lands
named in the assessment roll. This step is a requirement of the 429 process. Once the
assessment roll is adopted the assessments are set and become liens against the properties
listed.
Resolution 2017
Mail notice of
adoption on and
explanation of
payment options
October 4, 2017
November 20, 2017 Assessments Certified to Hennepin
County Assessments
Certified
6.5
RESOLUTION NO. 2016 - ______
ORDERING PREPARATION OF THE FEASIBILITY REPORT
FOR 2017 ALLEY RECONSTRUCTION PROJECT
PROJECT 2017-XX
WHEREAS, the City’s Alley Reconstruction Program started in 2007; and
WHEREAS, the City has completed ten consecutive alley reconstruction projects; and
WHEREAS, the 2017 Alley Reconstruction Project remains to be completed; and
WHEREAS, the City Council desires to initiate the design process for the 2017 Alley
Reconstruction Project in accordance with Minnesota State Statute 429 requirements; and
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby orders
preparation of the feasibility report for the 2017 Alley Reconstruction Project, Project #2017-XX.
BE IT FURTHER RESOLVED that the Crystal City Council hereby authorizes the
Crystal Engineering Department to prepare the Feasibility Report for the 2017 Alley
Reconstruction Project.
Adopted by the Crystal City Council this 15th day of November 2016.
Jim Adams, Mayor
ATTEST:
____________________________
Kim Therres, Assistant City Manager
6.5
Posted: Nov. 10, 2016
City Council
Second Work Session Agenda
Nov. 15, 2016
Immediately following the regular City Council meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at ______ p.m. on
Nov. 15, 2016 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council members Staff
____ Peak ____ Norris
____ Adams ____ Therres
____ Dahl ____ Elholm
____ Deshler ____ Hansen
____ Kolb ____ Ray
____ Libby ____ Revering
____ Parsons ____ Sutter
____ Gilchrist
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Blue Line update
Traction Power Sub-Station (TPSS) at 60th
Visual screening for Elmhurst/Hampshire
Noise walls from 47th to Corvallis
Station area design
2. Security training
3. 2017 budget:
Check in – general fund, including Council memberships, and property tax
levy – December 6 Truth in Taxation hearing
Permanent Improvement Revolving (PIR) fund budget
Debt service funds
Fee schedule changes – Public Works
COPS grant
Long term cost-containment
4. West Metro Fire-Rescue District Board annual joint work session with city councils
5. City manager monthly check-in
6. Constituent issues update
7. New business*
8. Announcements*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CCCRRRYYYSSSTTTAAALLL PPPOOOLLLIIICCCEEE DDDEEEPPPAAARRRTTTMMMEEENNNTTT
“Service with Compassion and Integrity”
TO: Mayor and Council Members
FROM: Stephanie K. Revering, Chief of Police
Kim Therres, Assistant City Manager/HR Manager
CC: Anne Norris, City Manager
DATE: November 9, 2016
SUBJECT: ANNUAL COUNCIL SECURITY TRAINING
___________________________________________________________________________
MMEEMMOORRAANNDDUUMM
At the November 15, 2016 work session we will provide you with security training that will
consist of:
• Evacuation Procedures
• After Hours Procedures
• Encouraging 911 Calls
As always, please let us know if you have any questions.
Memorandum
DATE: November 9, 2016
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: Review 2017 General Fund Budget
December 6th Truth In Taxation Hearing:
The 2017 budget will be on the agenda at the December 6th regular city council
meeting. There will be a brief presentation of the budget. Then the Mayor will open a
public hearing to receive citizen input on the 2017 budget and proposed property tax
levy. After receiving the public input, the public hearing will be closed. The City Council
may then adopt the 2017 budget as presented . Or the City Council may continue
consideration of the budget to the December 20 th city council meeting if you feel that
amendments to the budget are needed. December 20th is the last day that the 2017
budget could be adopted and still meet deadlines for reporting the property tax levy to
Hennepin County.
Property Tax Levy:
The proposed property tax levy that was adopted in September is shown in the table
below. This property tax levy was used by Hennepin County to prepare the Truth in
Taxation notices that were mailed to all property owners in mid November. It is these
Truth in Taxation Notices that citizens will base their comments on at the public hearing.
2016 2017 Change Percent
General Fund $8,015,940 $8,657,000 $641,060 8.00%
Pool Bonds Debt Service 210,600 212,000 1,400 0.66%
Capital Improvement Funds 1,119,160 1,141,620 22,460 2.01%
Total General & Debt Service $9,345,700 10,010,620 664,934 7.11%
E.D.A. 246,200 277,200 31,000 12.59%
Total All Property Tax Levies $9,591,900 $10,287,820 695,920 7.26%
In almost all cases, the Truth in Taxation Notices will show increases in the amount of
the City property tax that will be higher or lower than the percentage increases shown in
the table above.
If an individual property’s assessed value has increased b y a greater percentage than
the percentage increase in the entire city’s assessed value, then that property’s share of
the City tax levy will increase by more than the percentages shown above.
If an individual property’s assessed value has increased by a lower percentage than the
percentage increase in the entire city’s assessed value, then that property’s share of the
City tax levy will increase by less than the percentages shown in the table above.
City Council Memberships:
The 2017 Mayor and Council budget includes memberships to the League of MN Cities
(lobbies on behalf of statewide cities’ interests and membership is required to be part of
the League’s Insurance Trust), Metro Cities (lobbies on behalf of metro area cities’
interests) and the Minnesota Mayors Association. The Council may wish to discuss
these memberships.
Conclusion:
It is the City Council’s right to change the budget at any time including at the December
City Council meeting when it is adopted.
However changes, such as a reduction in the property tax levy, will require staff to
rework the budget to make it balance and still maintain services as much as possible .
Knowing of the City Council’s intentions to change the budget at the meeting on
November 15th will give staff time to rework the budget. Changes at a later time can still
be done, but it will be much more difficult for the staff to work out a solution in a short
time.
Memorandum
DATE: November 15, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: 2017 Fee schedule corrections
Summary
In 2015, modifications were made to the proposed 2016 Engineering items in the fee schedule in an effort
to clarify and simply the fee schedule. These revisions were kept for 2017. Staff has identified a few
corrections needed for the 2017 fee schedule.
In the 2015 fee schedule there were two fees listed: a permit application fee of $32.50 and street
excavation for $32.00. For the 2016 fee schedule, the one “Right of way permit” fee was created for $32.00
with the intent that it would cover the right of way permit or excavation permit fee. What I did not realize
in making this change is that that the two fees had been added together and applied to the same work. In
short, if a company came in to do an excavation in the Right of Way, they would have been charged the
$32.50 permit application fee and the $32.00 fee for the excavation for a total cost of $64.50.
Instead of charging two fees, the intent of the 2016 change was to charge only one fee to cover the
administrative costs associated with managing the permit. However the actual fee cost was not adjusted
accordingly to combine the two separate fees. It is requested that the 2017 fee schedule for “Right of way
permit” be increased to $65 to reflect the combined cost of the original two different fees, plus a $0.50
increase. The other minor change is to remove the “per project” language and change the “per location” to
“per project location”.
Another language change correction is for the two fee items currently listed as “telecommunication”, it is
requested that these be changed to “utility” as they do apply to electrical or gas lines as well as
telecommunications. It is also requested that the comments be edited under these two to include the
comment “plus Right of way permit”.
The overall intent of these changes is to simply the fee schedule and clarify fee items in preparation for City
Code changes to streamline the link between these two documents.
Attachments
•2015 Fee Schedule
•2016 Fee Schedule
•2017 Fee Schedule
•2017 Fee Schedule proposed revisions
Recommended Action
Staff will be available to discuss the proposed changes and get Council input.
City JDE Acct Percent
Dept.Type Code #Code Description Expires 2014 Fee 2015 Fee 2016 Fee 2017 Fee Increase Comments
Engr Permit 0100.4265 Concrete patching - 4" sidewalk 6.00 6.50 6.50 10.00 53.85%Per square foot
Engr Permit 0100.4265 Concrete patching - 6" driveway 8.50 9.00 9.00 15.00 66.67%Per square foot
Engr Permit 0100.4265 Concrete patching - curb & gutter 30.00 31.00 31.00 80.00 158.06%Per lineal foot
Engr Permit 0100.4265 Right of way permit 6 mo.32.00 65.00 103.13%Per project location
Engr Permit 0100.4265 Street patching - MSA or 9 ton - summer patching 5.00 5.50 6.00 6.18 3.00%Per square foot
Engr Permit 0100.4265 Street patching - MSA or 9 ton - winter mobilization 185.00 195.00 200.00 206.00 3.00%November 1 - April 15
Engr Permit 0100.4265 Street patching - MSA ro 9 ton - winter patching 9.00 10.00 10.50 10.82 3.05%Per square foot
Engr Permit 0100.4265 Street Right of Way - utility - first 500 llineal feet 30.00 32.50 32.50 33.48 3.02%Plus Right of way permit
Engr Permit 0100.4265 Street Right of Way - utility - after first 500 llineal feet 0.09 0.10 0.10 0.10 0.00%Per lineal foot
Engr Other 0100.4430 Copies (on engineering copier; 3' wide paper)3.00 3.50 3.50 3.50 0.00%per lineal foot
Engr Other 0100.4430 Map - City streets 4.00 4.50 4.50 4.50 0.00%
Engr Other 0100.4430 Map - City streets, including house numbers 8.00 8.50 8.50 8.50 0.00%
Engr Other 0100.4430 Map - Zoning 6.00 6.50 6.50 6.50 0.00%
Engr Other 0100.4420 FEMA Elevation Certificate Field Work 100.00 125.00 125.00 128.75 3.00%per P.I.D
Engr Other 0100.4420 FEMA LOMR Application 100.00 125.00 125.00 128.75 3.00%per P.I.D
Engr Other 0100.4430 Plan specifications and bid packets varies varies varies varies $10.00 to $50.00
Engr Other 0100.4420 Well water samples 20.00 22.00 22.00 22.66 3.00%+ laboratory fee
Engr Other 0100.4627 Public Works birthday party package 140.00 Plus optional supply items
City of Crystal 2017 Adopted Fee Schedule - PROPOSED CHANGES
Page 1 11/9/2016 12:08 PM
Memorandum
DATE: November 9, 2016
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: Budget and Long Term Cost Containment
During the 2017 budget work sessions, there were comments about how to contain
costs over time. As discussed during the work sessions, the 2017 budget increase is
due to several one-time factors and is not indicative of any trend for future budgets. Of
course staff is always working on continuous improvement to operations to make them
more cost-effective and efficient.
There are other strategies to limit future costs including:
- Shared/merged services with neighbors – as opportunities arise and to the
extent neighbors are interested and willing
- Use of contracted services for some functions, as appropriate and as
opportunities arise
- Long-term planning and budgeting for parks and facilities.
CITY MANAGER WORK PLAN
MONTHLY CHECK IN – NOVEMBER 2016
Goals:
- Enhance and ensure timely, appropriate, efficient customer service and
communications with the community, staff and Council
o Monthly check in with Council
o Constituent Issues – prompt response and resolution – on-going (2
outstanding – pending additional information)
o Rental licensing changes – ordinance approved 11/1/16 – ordinance
awaiting publication
- Implementation of City Council Vision/Goals
o Final goals shared with Senior Staff
Thriving Business Climate
City Code Review Task Force – Task Force has last 3
chapters to review, staff is drafting schedule for Council
consideration of Task Force recommendations
EDA levy approved for 2017 streetscape/beautification
efforts
Fiscally Sound and Stable Financial Policies and Practices
2017 preliminary budget approved
Council will consider calling pool bonds at 11/15/16
meeting
Create Strong Neighborhoods
Community Outreach Task Force – Crystal Ball
Bassett Creek regional bike trail in progress
Master park planning – Council will consider hiring
consultant to coordinate and will include plans for Becerk,
Bassett Creek, North Lions and Welcome parks
Railroad Quiet Zones – On 11/1/16 Council approved a
contract with SRF to move forward with quiet zones
Phase 16 street reconstruction underway
- Long Range Financial Plan
o Developing 2017 budget
Overhauled General Fund presentation and department goals
Preliminary budget and levy approved
October 18 budget presentation at Council meeting for public
input
o 11/15/16 Council will consider calling pool bonds early
o Last phase of street reconstruction using special assessments