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2016.11.01 Council Meeting Agenda City Council Meeting Agenda Nov. 1, 2016 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda.* 3. Appearances 3.1 The Mayor will swear in Sergeant Matt Marson and Police Officer Mike Callan. 4. City Council Meeting Minutes The Council will consider the minutes from the following meetings in a single motion: 4.1 The regular City Council meeting from Oct. 18, 2016. 4.2 The regular City Council work sessions from Oct. 18, 2016. 5. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 5.2 Approval of a resolution accepting the following donations: a. $349.99 from Crystal Crime Prevention Board to Crystal Police Department for the purchase of two trail cameras. b. $60 from Troy Iannazzo to the Crystal K-9 Unit. c. $100 from Brice Skarnes Insurance Agency to Crystal Police Department for Shop with a Cop program. d. $10,000 from The Toro Foundation for the 2016 Toro and Twins field rebuild project at Bassett Creek Park. e. $275 from various individuals to the Crystal K-9 Unit from donations and K-9 merchandise purchases. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda Nov. 1, 2016 Page 2 of 5 5.3 Approval of a special permit to serve wine and beer at the Crystal Community Center on Oct. 29, 2016, for a wedding reception, submitted by the Lookout Bar and Grill. (This license was pre-approved by Assistant City Manager/Human Resources Manager Kim Therres on Oct. 17, 2016, as the event was being held prior to the next council meeting.) 5.4 Approval of a special permit for wine and beer at Bassett Creek Park on Nov. 19 & 20, 2016, from 10 a.m. – 5 p.m., submitted by Ryan Larson on behalf of Birchwood Bike and Racing Team, for the annual MN State Championship Cyclo- Cross Race for up to 250 guests each day. 5.5 Approval of an amended and restated resolution establishing Crystal Community Outreach Task Force. 5.6 Approval of a resolution adjusting the assessment roll for 2016 delinquent accounts (4218 Hampshire Avenue North). 6. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 7. Public Hearings 7.1 The Mayor will open a public hearing to receive comment and consider a resolution consenting to financing and approving a housing program and senior living revenue bonds (Heathers facilities), Series 2016, by the city of Apple Valley. The city of Apple Valley plans to issue its Senior Living Revenue Bonds in order to finance the acquisition by Presbyterian Retirement Communities Northwest – via a newly formed LLC – of eight senior living facilities throughout the metro area. Two of the facilities, the Heathers Manor and the Heathers Estates are located in Crystal. The bonds will be issued by Apple Valley (not Crystal) under MN Statutes, Section 462C and Chapter 475. Because two of the facilities are located in Crystal, the Crystal City Council needs to hold a public hearing and consent to issuance of the bonds before Apple Valley can proceed. A representative from Dorsey will be attending the hearing to respond to questions. After taking comment recommend adoption of the resolution consenting to financing using senior living revenue bonds by the city of Apple Valley. Crystal City Council Meeting Agenda Nov. 1, 2016 Page 3 of 5 7.2 The Mayor will resume the public improvement hearing to receive comment and consider a resolution for Phase 16 Skyway Park street reconstruction project. The Council received comments at its October 18 meeting and continued the hearing to November 1 to meet public notice requirements. The Council should take any input prior to adopting the resolution for the Phase 16 Skyway Park street reconstruction project. 8. Regular Agenda 8.1 The Council will consider approval of disbursements over $25,000 submitted by the finance director to the city council, a list that is on file in the office of the finance director. Recommend approval of disbursements over $25,000. 8.2 The Council will consider a resolution approving the contract for preparation of the plans and specifications for the Phase 16 Skyway Neighborhood street reconstruction project to SEH, Inc. Recommend approval of the resolution approving the contract for preparation of plans and specifications for Phase 16 of street reconstruction in the Skyway neighborhood, to SEH, Inc. 8.3 The Council will consider a contract for design and construction engineering services for a proposed train horn quiet zone at Douglas Drive and West Broadway. As discussed at the October 18 work session, the next step towards creating railroad quiet zones is to hire an engineering firm for design of the intersections. Recommend approval of the resolution authorizing a contract for design and construction services for this project. 8.4 The Council will consider a resolution of support for an equipment grant from Hennepin County Youth Sports for Smothers field. Armstrong Cooper Youth Baseball Association (ACYBA), would like to apply for a $10,000 equipment grant through the Hennepin Youth Sports Program to acquire bleachers and concrete pad at Smothers Memorial Field, mound covers, lawn tractor, chalk line marker, set of bases, double doors on block house, and irrigation system parts. There is no city financial assistance required. The grant application is complete but the City Council is required to Crystal City Council Meeting Agenda Nov. 1, 2016 Page 4 of 5 authorize the application. Recommend approval of the resolution supporting ACYBA’s grant application to Hennepin Youth Sports. 8.5 The Council will consider a resolution of support for an equipment grant from Hennepin Youth Sports for Crystal Little League. Crystal American Little League would like to apply for a $10,000 equipment grant through the Hennepin Youth Sports Program to provide playing field and equipment upgrades. The grant application is complete but the City Council is required to authorize the application. Recommend approval of the resolution supporting Crystal Little League’s grant application to Hennepin Youth Sports. 8.6 The Council will consider second reading of an ordinance amending portions of Chapter 4 of the City Code. At its October 5 meeting the City Council approved the first reading of an ordinance amending provisions of Chapter 4 of the City Code, excluding signs. Recommend approval of the second reading of the ordinance amending portions of Chapter 4 of the City Code. 9. Announcements a. The general election is Tuesday, November 8; polls are open 7 a.m. - 8 p.m. To find your polling place, check the city’s website www.crystalmn.gov or the Secretary of State’s website at www.mnvotes.org. b. City offices will be closed Nov. 11 for the Veterans Day holiday. c. The City Council will conduct a special meeting on Nov. 15 at 5:45 p.m. in Conference Room A to canvass the municipal general election results. d. The next Citizen Input Time is Nov. 15 at 6 p.m. in Conference Room A at City Hall. e. The next city council meeting is Nov. 15 at 7 p.m. in the Council Chambers at City Hall. f. Crystal Business Association meets Nov. 16 at 8:30 a.m. at the Crystal Police Department Neighborhood Outreach Office at Crystal Shopping Center. g. The City Council will have a work session on Nov. 17 at 6:30 p.m. in Conference Room A at City Hall. Crystal City Council Meeting Agenda Nov. 1, 2016 Page 5 of 5 h. City offices will be closed Nov. 24 and 25 for the Thanksgiving holiday. i. Girl and Boy Scout troops are invited to lead the pledge at city council meetings. Troops that are interested may contact city staff for information. j. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov 10. Adjournment 11. Nov. 1, 2016 Meeting Schedule Time Type of meeting Location 6:30 p.m. Reception for newly promoted and appointed officers Police Department Lobby 6:30 p.m. First council work session to discuss: • Review updated 2017 street maintenance, street reconstruction, major building, and miscellaneous budgets Conference Room A 7 p.m. City Council meeting Council Chambers Immediately following the regular City Council meeting Second council work session to discuss: • C.O.P.S grant • Constituent issues update • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday’s meeting.