2016.10.13 Work Session Packet
Posted: Oct. 7, 2016
City Council
Work Session Agenda
Oct. 13, 2016
6:30 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at ______ p.m. on
Oct. 13, 2016 in Conference Room A at City Hall, 4141 Douglas Dr. N., Crystal, Minnesota.
I. Attendance
Council members Staff
____ Kolb ____ Norris
____ Libby ____ Therres
____ Parsons ____ Hansen
____ Peak ____ Ray
____ Adams ____ Sutter
____ Dahl ____ Gilchrist
____ Deshler
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Review process for commission recruiting and appointments and establishing
commissions (pursuant to changes in Chapter 3 of the City Code)
2. Update from Community Outreach Task Force
3. Review updated 2017 utility rate studies
4. Preview of October 18, 2017 Budget presentation
5. Update on city manager evaluation process
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-
1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: October 4, 2016
TO: Mayor and City Council
FROM: Anne Norris
SUBJECT: Preview of Oct. 18 Presentation on 2017 Budget
Staff has prepared a brief presentation on the 2017 b udget at the Oct. 18 meeting. The
presentation provides an opportunity for the public to provide input prior to the formal
budget hearing in December. The presentation will be brief, similar to the Sept . 20
preliminary levy presentation. It will cover:
- Council priorities.
- Services included in the general fund budget.
- How the budget addresses the council’s priorities.
- How the levy increase will be used to maintain current service levels.
- How Crystal’s preliminary levy compares with neighboring communities.
The Oct. 18 presentation is not a formal public hearing, but an opportunity for the public
to comment on the preliminary 2017 budget. Notice of this opportunity has been posted
at city hall, on the city’s website, cable channel and social media accounts.
The council should discuss whether any other information would be helpful in the
Oct. 18 presentation.
Memorandum
DATE: October 6, 2016
TO: Mayor and City Council
FROM: Karen DeYoung
SUBJECT: City Manager Evaluation
The City Council worked with DeYoung Consulting Services to create a Performance
Evaluation System for the City Manager. Throughout the year the City Manager and
City Council have set goals and conducted performance check in’s. It is now time to
conduct this year’s performance evaluation.
The Mayor will be working with DeYoung Consulting to conduct the data collection and
analysis. In addition to City Manager competencies, this year’s evaluation will include
the pre-set goals. Also, while the previous evaluation included interviews, this one will
not. It will, however, provide an opportunity for direct reports to reply to the survey,
along with Council members. Data collection will also include a self -reflection tool and
an interview with the City Manager.
The estimated timeline for the project is:
October – Add additional questions to survey; disseminate survey to Council
members and staff; collect responses;
November – Analyze data; interview City Manager
December – Write report’ present findings to Council
Please feel free to contact me with any questions or concerns yo u may have.