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2016.09.20 Council Meeting Agenda City Council Meeting Agenda Sept. 20, 2016 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda.* 3. Appearances 3.1 Chief Revering will be recognizing Officer Mason Barland who was recently awarded as Traffic Officer of the Year for Hennepin County by the Traffic Advisory Group. 4. City Council Meeting Minutes The Council will consider the minutes from the following meetings in a single motion: 4.1 The regular City Council meeting from Sept. 6, 2016. 4.2 The regular City Council work sessions from Sept. 6, 2016. 4.3 The regular City Council work session from Sept. 8, 2016. 5. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 5.2 Approval of a resolution accepting the following donations: a. $100.00 from Brice Skarnes Insurance Agency, Inc. for Crystal Police Chaplain Fund. b. $500 from Crystal Frolics Committee for Crystal Police Explorers. c. $1,000 from Crystal Lions for Crystal Airport Open House. d. $10,000 from West Metro Fire-Rescue Relief Association for Crystal Frolics. 5.3 Approval of a resolution calling for a public hearing on Senior Living Revenue Bonds issued by the city of Apple Valley. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda Sept. 20, 2016 Page 2 of 6 5.4 Approval of three solicitor licenses for John Cooley, Hunter Johnson and Jake Weiss of Custom Remodelers, Inc. to go door-to-door in Crystal from Sept. 21 – Dec. 31, 2016, offering free estimates and scheduling appointments for home improvement projects. 5.5 Approval of a special meeting on November 15, 2016 at 5:45 p.m. to canvass the general elections returns.* 6. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 7. Public Hearing 7.1 The Mayor will open a public hearing to receive comment on vacation of a sanitary sewer easement in Schaefer’s Lake Side Grove for the plat of Bottineau Gardens, followed by Council consideration of a vacation resolution. This easement is no longer needed due to the re-platting of the property as recommended by the Planning Commission (see item 8.4). A separate City Council public hearing is required to vacant the easement before the plat may proceed. Recommend adoption of the vacation resolution. 8. Regular Agenda 8.1 The Council will consider approval of disbursements over $25,000 submitted by the finance director to the city council, a list that is on file in the office of the finance director. Recommend approval of disbursements over $25,000. 8.2 The Council will consider a resolution approving a variance for a detached garage at 5565 Welcome Avenue North. The owner of the property at 5565 Welcome Avenue North is requesting a variance to enlarge or replace a detached garage that is closer to the street Crystal City Council Meeting Agenda Sept. 20, 2016 Page 3 of 6 than the existing home, and is located 6 feet closer to the front property line than the required 30 feet. At its September 12 meeting the Planning Commission held a public hearing on the application and recommended approval of the variance, contingent on the findings and conditions included in the staff report. 8.3 The Council will consider a resolution approving a variance for an attached garage at 5440 Twin Lake Terrace. The owner of the property at 5440 Twin Lake Terrace is requesting a variance to construct a garage addition to the front of the existing home that would be located 12 feet from the front property line rather than the required 30 feet. At its September 12 meeting, the Planning Commission held a public hearing on the application and recommended approval of the variance, contingent on the findings and conditions included in the staff report. 8.4 The Council will consider a resolution approving a plat of Bottineau Gardens (vacant Hennepin County land at 4816-4834 Lakeland and 5205 49th). Hennepin County is proposing a preliminary and final plat application to replat three lots for new single-family homes on an approximately 0.9 acre parcel. The plat is located near the intersection of Lakeland and 49th Avenues North, north of Lakeside Avenue North. At its September 12 meeting the Planning Commission held a public hearing on the plat and recommended approval of the plat subject to conditions outlined in the staff report. 8.5 The Council will consider a resolution for Shingle Creek Watershed Memorandum of Understanding for North Lions Park pond. Work at North Lions Park is being done through the Shingle Creek Watershed but before the work can be done, a Memorandum of Understanding (MOU) needs to be executed. Recommend approval of the resolution authorizing execution of this MOU. 8.6 The Council will consider a resolution for a Professional Services Agreement for Becker Park Storm Water Project. As the Council is aware, Crystal has received grant funds for a storm water project at Becker Park. Prior to completing the actual improvements, pre- design and preliminary engineering work is required. A grant from the Board Crystal City Council Meeting Agenda Sept. 20, 2016 Page 4 of 6 of Water and Soil Resources (BWSR) will pay for this work. Recommend approval of the resolution authorizing a professional services agreement with Wenck & Association for the Becker Park storm water project. 8.7 The Council will consider a resolution for accepting the feasibility report and calling for a public improvement hearing for Phase 16. As discussed at the last work session, the feasibility report for next year’s street reconstruction project (Phase 16, Skyway neighborhood) is complete. In order to keep moving forward with the project, recommend approval of the resolution accepting the feasibility report and calling for a public hearing on the project for October 18. 8.8 The Council will consider a resolution declaring the amount to be assessed, ordering preparation of assessment roll and setting the date for a public hearing for the 2016 Alley Project. It is time to schedule the public hearing for this year’s alley reconstruction project. Recommend approval of the resolution declaring the amount to be assessed and ordering preparation of the assessment roll and setting the date for the public hearing for these assessments for October 18. 8.9 The Council will consider a resolution declaring the amount to be assessed, ordering preparation of assessment roll and setting the date for a public hearing for Phase 15 private driveway and sanitary sewer participants. As part of the street reconstruction projects, residents have the option of private driveway replacement or sanitary sewer work. Recommend approval of the resolution declaring the amount to be assessed, ordering preparation of the assessment roll and setting the date for the public hearing on these assessments for October 18. 8.10 The Council will consider a resolution approving the 2017 fee schedule (excluding utilities). As discussed at the September 8 work session, recommend approval of the 2017 fee schedule (excluding utilities.) Crystal City Council Meeting Agenda Sept. 20, 2016 Page 5 of 6 8.11 The Council will consider a resolution adopting proposed tax levies payable in 2017. The City Council needs to adopt preliminary 2017 levies prior to September 30. The general fund preliminary levy is the highest it can be but it can be reduced prior to the final budget and levy adoption in December. Recommend approval of the resolution adopting proposed tax levies payable in 2017. 9. Announcements a. September Helping Us Grow (HUG) Diaper Drive is at Crystal Community Center through September 30. b. Crystal Business Association meets Sept. 21 at 8:30 a.m. in the Community Room at Crystal City Hall, 4141 Douglas Drive. c. Quad Communities Beyond the Yellow Ribbon is hosting its second annual Glow Golf Tournament on Thursday, Sept. 22 at 6 p.m. at the New Hope Golf Course. d. Absentee voting for the General Election starts Friday, Sept. 23 by mail or in person at City Hall. e. The second annual Run for Rocco is Sat., Sept 24 at Basset Creek Park. f. A community open house for the 2035 Crystal Airport Long-Term Comprehensive Plan is Sept. 27 from 5 – 7 p.m. at Crystal Community Center, 4800 Douglas Dr. N. g. The annual Kids Garage Sale is Oct. 1, 8:30 – Noon at Crystal Community Center Game Room. h. Fire Prevention Week is Oct. 9-15. i. The next city council meeting is Wednesday, Oct. 5 at 7 p.m. in the Council Chambers at City Hall. The next Citizen Input Time is Oct. 18 at 6 p.m. in Conference Room A at City Hall. j. Special Materials Drop Off Day is Oct. 8, 8 a.m. – 3 p.m. at Brooklyn Park Operations and Maintenance Facility. k. The public is encouraged to attend a meeting regarding body worn cameras on Monday, Oct. 10 from 6:30 – 8:30 p.m. at the Neighborhood Outreach Office, 227 Willow Bend. Police department representatives will be there to answer questions, solicit feedback and discuss the camera policy. Crystal City Council Meeting Agenda Sept. 20, 2016 Page 6 of 6 l. Domestic Violence and Juvenile Crime class is Oct. 11 from 6:30 – 8 p.m. at the Neighborhood Outreach Office. m. Girl and Boy Scout troops are invited to lead the pledge at city council meetings. Troops that are interested may contact city staff for information. n. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov 10. Adjournment 11. Sept. 20, 2016 Meeting Schedule Time Type of meeting Location 6 p.m. Citizen Input Time Conference Room A 6:30 p.m. First council work session to discuss: • Presentation by Blue Line Project office on visual screening and Traction Power Sub-Station (TPSS) location Conference Room A 7 p.m. City Council meeting Council Chambers Immediately following the regular City Council meeting Second council work session to discuss: • Review proposed amendments to City Code Chapter 4 (City Code Review Task Force recommendations) • Constituent issues update • City Manager monthly check-in • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday’s meeting.