2016.08.31 Budget Work Session Packet4141 Douglas Drive North - Crystal, Minnesota 55422-1696
CITY of Tel: (763) 531-1000 - Fax: (763) 531-1188 - www.crystalmn.gov
CRYSTAL
Posted: August 23, 2016
CRYSTAL CITY COUNCIL
WORK SESSION AGENDA
Wednesday, August 31, 2016 (rescheduled from August 25)
6:30 p.m.
Community Room
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at p.m. on Thursday,
August 20, 2015 in the Community Room located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
Adams Norris
Dahl Therres
Deshler Hansen
Kolb Revering
Libby Sutter
Parsons Ray
Peak Elholm
Larson
Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. 2017 Utility Operating and Capital Budgets and Utility Rates
2. Any other 2017 budget discussion
3. Night to Unite Recap
4. Blue Line Update
5. Apple Valley Senior Living Revenue Bonds
III. Adjournment
The work session adjourned at p.m.
Denotes no supporting information included in the packet.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
CCM'ST
Memorandum
AL
DATE: August 18, 2016
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: Discuss 2017 Utility Funds Budgets
Background:
This package includes the proposed 2017 rate studies for each utility, sample utility
bills, and the capital improvement plan.
Rate increases are proposed for the Sewer, Storm Drainage, Street Light and Recycling
utilities. Water rates are not proposed to increase in 2017. Several factors drive these
proposed rate increases.
First is general inflation in operating costs.
Second is the large number of capital projects to the capital improvement plan.
Our aging systems are requiring more maintenance and more projects to replace
systems that have reached the end of their useful lives.
Water Fund
The city purchases water from the Joint Water Commission (JWC). JWC billings
include both an operating component and a capital component. Crystal's own water
capital projects are significant in 2017 when major water main replacements will be
done as part of the Phase 16 street reconstruction project.
Water rates increased by $1.00 per unit in July 2015 with a promise that there will be no
additional increases until January 2018. The rate study shows that we should be able
to keep this promise.
Sewer Fund
The single largest cost for the sewer fund is the disposal fee paid to the Metropolitan
Council Environment Services (MCES). The MCES has announced that they plan on
increasing their fees by 5.4% in 2016, 6.4% in 2017, 5.56/6 in 2018 and 6.2% in 2019.
The rate study increases Crystal's sewer fees charged to our customers by about the
same percentage. Despite the fee increases, the rate study shows small operating net
losses and declining cash balances over the next five years.
A 4.76% increase in sewer rates is proposed. This is slightly less than the MCES
increase but is sufficient to pay for operations and capital outlays in 2017. The
residential rate is shown increasing from $52.50 per quarter in 2016 to $55.00 per
quarter in 2017.
Significant capital outlays are projected for each of the coming years. This is a major
cause of the decline in cash balances.
Storm Drainage
Operating expenses of the fund are fairly constant with the exception of pond dredging
projects that are done periodically. Large capital outlays are projected in each of the
nest five years. These put pressure on the fund's cash balance.
The fund will have a cash deficit at the end of 2017. It would require a sharp increase in
rates or delaying capital projects to avoid the cash deficit. may be possible to provide a
loan from another fund to get Storm Drainage through the street projects.
Storm Drainage residential rates are shown going up from $13.50 in 2016 to $14.40 in
2017, Residential rates then increase by $1.00 or $1.10 per quarter in each of the next
five years.
Street Light
Street light residential rates are show going up from- $4.90 in 2016 to $5.00 in 2017 per
quarter. This is a 2.04% increase. The rate study shows a small operating net income
and the cash balance is expected to increase each year.
We still haven't received the final bill from Hennepin County for the County Highway 81
street lights. No other large capital outlay is on the horizon after County Highway 81.
Recycling Fund
The residential recycling fee is proposed to increase by $0.10 from $10.65 per quarter
in 2016 to $10.75 per quarter in 2017.
Utility Fee Schedule
The proposed utility fee schedule with the exception of rate changes listed above is still
under review and some other fees may change.
Multi -Year Capital Improvement Plan
The capital improvement plan is attached.
Conclusion:
The City Council should discuss the rate studies and give direction regarding changes
or additions that should be brought back for further consideration.
CITY OF CRYSTAL
SAMPLE QUARTERLY UTILITY BILLS
Sewer, Storm Drainage, Street Light & Recycling Rates Increase for 2017
Low Residential Bill High Residential Bill
2015 2016 2017 2015 2016 2017
Rates Rates RIAU Rates Rates Fates
Water Rates 5.50/6.30 5.50/6.30 5.50/6.30 Water Rates 5.50/6.30 5.50/6.30 5.50/6.30
Water Units 10 10 10 Water Units 60 60 60
Water
Emerg Well Surchg
Sewer
Storm Drainage
Street Lights
HRG Recycling
Service & MN test
Total
55.00 55.00 55.00
2.10 2.10 2.10
50.00 52.50 55.00
12.60 13.50 13.50
4.80 4.90 5.00
10.65 10.65 10.75
6.39 6.39 6.39
141.54 145.04 147.74
Water 342.00 342.00 342.00
Emerg Well Surchg 12.60 12.60 12.60
Sewer 50.00 52.50 55.00
Storm Drainage 12.60 13.50 13.50
Street Lights 4.80 4.90 5.00
HRG Recycling 10.65 10.65 10.75
Service & MN test 6.39 6.39 6.39
Total 439.04 442.54 445.24
change from prior year 2.47% 1.86% % change from prior year 0.80% 0.61%
Low Senior Bill
Water Units
Water
Emerg Well Surchg
Sewer
Storm Drainage
Street Lights
HRG Recycling
Service & MN test
Total
2015 2016 2017
Rates Rales Rates
8.0 8.0 8.0
44.00 44.00 44.00
1.68 1.68 1.68
39.37 42.52 44.55
12.60 13.50 13.50
4.80 4.90 5.00
10.65 10.65 10.75
6.39 6.39 6.39
119.49 123.64 125.87
change from prior year 3.47% 1.80%
Medium Commercial Account
Single 4" Water Meter
change from prior year 2.40% 2,31%
High Senior Bill
2015 2016 2017
Rates Ratfs R-tes
Water Units 30 30 ?0
Water
2015 2016 2017
Emerg Well Surchg
Rates Bate.$ Rates
Water Units 225 275 225
Water 1,237.50 1,237.50 1,237.50
Emerg Well Surchg 47.25 47.25 47.25
MN Sales Tax 89.72 89.72 89.72
Sewer 497.25 522.00 546.75
Storm Drainage 446.87 478.78 510.70
Street Lights 4.80 4.90 5.00
Service & MN test 77.39 78.19 78.19
Total 2,400.77 2,458.34 2,515.1
change from prior year 2.40% 2,31%
High Senior Bill
2015 2016 2017
Rates Ratfs R-tes
Water Units 30 30 ?0
Water 165.00 165.00 165.00
Emerg Well Surchg 6.30 6.30 6.30
Sewer 39.37 42.52 44.55
Storm Drainage 12.60 13.50 13.50
Street Lights 4.80 4.90 5.00
HRG Recycling 10.65 10.65 10.75
Service & MN test 6.39 6.39 6,39
Total 245.11 249.26 251.49
change from prior year 1.69% 0.89%
Large Commercial Account
Single 6" Water Meter
2015 2016 2017
Rates Rates Rates
Water Units 3,000 3,000 3,000
Water 17,748.00 17,748.00 17,748.00
Emerg Well Surchg 630.00 630.00 630.00
MN Sales Tax 1,286.73 1,286.73 1,286.73
Sewer 6,630.00 6,960.00 7,290.00
Storm Drainage 2,435.68 2,609.65 2,783.63
Street Lights 4.80 4.90 5.00
Service & MN test 153.19 154.79 154,79
Total N-,888.40_29,394.07 29,898.15
change from prior year 1.75% 1.71%
3
WATER UTILITY RATE STUDY
2017 Requested Budget
PROFIT & LOSS
REVENUES
Water usage charges
Fixed service charges
Emergency well surcharge
Penalties
Special Assessments
JWC reimbursement
Investment Income
Miscellaneous
State testing fee billed
TOTALREVENUES
EXPENSES
Salaries & Wages
Fringe Benefits
JWC - Operations
JWC - Capital
JWC 2 cents/1,000 gal. fee
Professional/Contractual
Utilities
Repair & Maintenance
Supplies
Communications & Printing
Insurance & Training
Depreciation
Admin. Service Charge
Internal Loan Interest @2%
TOTAL EXPENSES
NET INCOME or -LOSS
ENDING FUND BALANCE
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Add back Depreciation
Internal loan
Internal loan repayment
Deduct Capital Outlay
Deduct JWC Wells & Mains
Cash & Investments, End of Year
Retail Rate per 1,000 gallons, Tier 1
Retail Rate per 1,000 gallons, Tier 2
Retail Rate per 1,000 gallons, Tier 3
Tier 2 increase from prior year
Emergency well surcharge
2015 2016 2017 20181 2019 2020
2,731,777 3,135,000 3,135,000 3,245,000, 3,355,000 3,355,000
160,121 160,121 160,121 163,323 166,590 169,922
109,539 115,500 115,500 115,500° 115,500 115,500
58,422 55,000 60,000 60,000, 60,000 60,000
39,988 55,000 55,000 55,000 55,000 55,000
12,499 12,000 10,500 10,5001 10,500 10,500
13,267 15,000 15,000 5,196 19,350 31,705
60,414 58,500 55,500 59,500 59,500 59,500
49,514 50,000 50,0001 50,000 50,000 50,000
3,235 541 3,656,121 3,656 621 3,764,0191 3,891,440 L907,127
246,241 251,123 260,495 267,007 273,683 280,525
109,917 106,532 110,017 115,518 121,294 127,358
1,721,186 1,867,585 2,051,415 1,952,780 2,001,599 2,051,639
429,180 379,810 261,209 217,344 306,206 487,326
10,477 12,000 10,500 10,500 10,500 10,500
44,372 98,185 104,136 106,739 109,408 112,143
20,580 4,700 8,400 8,610 8,825 9,046
197,497 64,100 75,500 77,388 79,322 81,305
43,507 55,100 57,400 58,835 60,306 61,814
1,285 1,400 3,240 3,321 3,404 3,489
9,221 14,105 12,450 12,761 13,080 13,407
184,483 187,700 229,784 230,000 235,000 240,000
128,955 139,278 140,188 143,693 147,285 150,967
12,000 10,800 9,600 8,4001 7,200 6,000,
3,158,901 3,192 418 3,334,334 3,212,896 3,377,112 3,635,519
76,640 463,703 322,287 551,123 514,328 271,607
7,498 291 7,961,994 8,2841281 8,835,404 9,34%733,j- 9_,R1,340
1,823,117 429,488 695,312 346,383 967,506 1,056,835
76,640 463,703 322,287 551,123 514,328 271,607
184,483 187,700 229,784 230,000 235,000 240,000
60,000 60,000 60,000, 60,000 60,000 -60,000
480,766 325,579 841,000 100,000 600,000 -680,000
1,113,986
429,488 695,312 346,3831 967,506 1,056,835 828,442
5.50 5.50 5.50 5.70 $5.90 $5.90
5.90 5.90 5.90 6.10 $6.30 $6.30
6.30 6.30 6.30 6.50 $6.70 $6.70
29.90% 00% 0.00% 3.39%1 _ 3.28%. 0.00%
0.21__j$00,21 0.21 0.21 $0.21 $0.21_
A rate increase took effect on July 1, 2015 to pay for water main repairs. Prior to that, 2015 rates were 4.26%
higher than 2014 rates.
4
SEWER UTILITY RATE STUDY
2017 Requested Budget
PROFIT & LOSS 20151 2016 2017 2018 20191 2020
REVENUES
Billing Revenues 2,040,895 2,121,700 2,231,005 2,328,638 2,432,100 2,535,563
Delinquent Penalties 38,536 40,000 40,000 44,244 46,210 48,176
Investment Income 29,116 28,000 24,000 14,01 1 12,778 7,684
Internal Loan Intererst @ 2% 6,000 5,400 4,800 4,800 4,200 3,600
Miscellaneous 6,170 3,000 1,500 3,000 3,000 3,000
Other financing sources 307,003
2,427,720 2,198 100 2,301,305 2394,693 2,498,288 2,598,022TOTALREVENUES
EXPENSES
Salaries & Wages 246,241 251,123 260,495 267,007 273,683 280,525
Fringe Benefits 109,917 106,532 110,017 115,518 121,294 127,358
MCES Disposal Charges 1,382,985 1,406,603 1,404,352 1,481,591 1,573,450 1,667,857
Professional/Contractual 33,143 26,285 39,736 40,928 42,156 43,421
Utilities 20,021 25,000 25,900 26,677 27,477 28,302
Repair & Maintenance 4,436 24,900 29,660 30,550 31,466 32,410
Supplies 40,782 58,350 60,650 62,470 64,344 66,274
Communications & Printing 1,545 1,500 2,340 2,410 2,483 2,557'
Insurance & Training 27,193 26,495 30,581 31,498 32,443 33,417'
Depreciation 129,297 144,750 157,895 140,000 150,000 160,000
Admin. Service Charge 128,955 139,278 140,188 143,693 147,285 150,967
2,124,515 2,210 816 2 261,814 2.342,342 2,465,080 21593,087TOTALEXPENSES
NET INCOME or -LOSS 303,205 12,716 39,491 52,350 32,208 4,935
ENDING FUND BALANCE 7,790,254 7,777,538 7 817 029 7,869,379 7,901,587 7,906,522
4,334,136 2,753,598 2,095,185 1,086,571 863,921 476,129:
CASH FLOW
Cash & Investments, Beg. of Year
Net income 303,205 12,716 39,491 52,350 32,208 4,935'
Add back Depreciation 129,297 144,750 157,895 140,000 150,000 160,000'
Deduct Capital Outlay 104,342 820,447 1,236,000 445,000 600,000 600,000
Water Fund internal loan
Water Fund loan repayment 1 30,000 30,000 30,000 30,000 30,000 30,000
2 753 598 1,086,571 863,921 476,129 71,064Cash & Investments, End of Year 2,095,185
Commercial metered rate/1,000 gal 2.21 2.32 2.43 2.54 2.65 2.76
Standard residential rate/quarter 50.00 52.50 55.00 57.50 60.00 62.50'.
Senior residential rate/quarter 40.50 42.52 44.55 46.57 48.60 50.62
Rate increase from prior year 6.84% 5.00%1 4.76% 4.55% 4.35%1, 4.17%
STORM DRAINAGE UTILITY RATE STUDY
2017 Requested Budget
PROFIT & LOSS 2015 2016 2017 2018 2019 2420
REVENUES
Billing Revenues 797,709 877,500 936,000 1,001,000 1,072,500 1,137,500
Delinquent Penalties 11,358 10,530 12,000 12,012 12,870 13,650
Shingle Creek Watershed 250,000
Bassett Creek Watershed
Bureau of Water & Soil Resources
800,000
725,0001
Investment Income 7,4131 4,515 5,400 9,213 591 29,424
Capital contributions 1,078,986 a
Transfer from Street Light 150,000
1,895 466 1,042,545 953.400' 1,803,799 2,059,779 1 121,726TOTALREVENUES
EXPENSES
Salaries & Wages 135,661 140,642 145,431 148,340 151,306 154,333
Fringe Benefits 58,449 55,206 56,878 59,722 62,708 65,843
Professional/Contractual 256,589 40,643 54,936 56,584 58,282 60,030
Utilities 6,677 8,320 11,740 12,092 12,455 12,829
Repair & Maintenance 2,430 6,900 10,750 11,073 11,405 11,747
Storm water pond dredging 80,000
Supplies 44,465' 18,350 22,950 23,639 24,348 25,078
Communications & Printing 353 1,250 1,670 1,720 1,772 1,825
Watershed district dues 52,428 60,000: 60,000 61,800 63,654 65,564
Insurance, Training & Dues 2,177 4,349' 5,510 5,675 5,846 6,021
Depreciation 324,055 343,500 365,787 370,000 380,000 390,000
Admin. Service Charge 34,700 37,478 37,723 38,477 39,247 40,032
Loss on disposal of assets 0
Transfers to other funds 72,139 60,000 68,000
990,123 776,638 841,375 833,301TOTALEXPENSES789,122 891,022
NET INCOME or -LOSS 905,343 265,907 112,025 1,014,677 1,168,758 288,426
FUND BALANCE - ENDING 9,572,7081 9,838,615 9,684,733 10,853,292110,853,491111 6
394,514 432,524 31,968 614,220 29,543 980,785
CASH FLOW
Cash & Investments, Beg. of Year
Net income 905,343 265,907 112,025 1,014,677 1,168,758 288,426
Add back Depreciation 324,055 343,500 365,787 370,000 380,000 390,000
Deduct Capital Outlay 6,491 1,009 963 1 124 000 800,000 2,500,000 500,000
432,5241 3L968 614,220 29 543 980,785 802,,360Cash &Investments, End of Year
Commercial & multi -residential
rate per acre per quarter
Standard residential rate/quarter
315.00
12.60
337.50
13.50
360.00
14.40
385.00
15.40
412.50
16.50
437.50
17.50
Rate increase from prior year 16.67%
m
7.14% 6.67% 6.94% 7,14%-,- 6.06%
STREET LIGHT UTILITY RATE STUDY
2017 Requested Budget
F PROFIT & LOSS I 2015 2016 2017-_ 20181 20191 2020
REVENUES
Billing Revenues 182,734 186,200 190,000 193,800 197,600 201,400
Delinquent Penalties 1 3,391 3,540 3,600 3,682 3,754 3,827
Investment Income 2,981 4,000 4,600 6,394 10,003 17,279
1Internalloaninterestj 6,000 5,400 4,800 4,800 4,200 3,600
Reimbursements 112
TOTAL REVENUES 195,218 199 140 203,200 208,676 215,557 226,105
EXPENSES
Utilities 108,8181, 120,000 115,000 118,450 122,004 125,664
Repair & Maintenance 853 8,000 8,000 8,240 8,487 8,742
Supplies 0 17,000 17,000 17,510 18,035 18,576
Insurance & Miscellaneous 9,416 9,031 9,339 9,619 9,908 10,205
Depreciation 32,217 33,240 33,217 34,000 34,000 34,000
Admin. Service Charge 9,803 10,588 10,657 10,977 11,306 11,645
Transfer to Storm Drainage _ 150,000
TOTAL EXPENSES 161,107 347,859 193,213. 198,796 203,740 208,832
NET INCOME or -LOSS 34,111 -148,719 9,987. 9,880 11,817 17,273
ENDING FUND BALANCE 1,166,754; 1,018,035 1,028,022 1 037,902 1 [}48.T19 1,066,993
CASH FLOW
Cash & Investments, Beg. of Year 653,523 438,528 353,049 426,253 500,133 575,950
Net income 34,111 -148,719 9,987 9,880 11,817 17,273
Add back Depreciation 32,217 331240 33,217 34,000 34,000 34,000
CapitalDeduct12,000
Water
FundinterrnaY
l loan -300000 30,000 30,000 30,000 30,000 30,000
Cash & Investments, End of Year 438,528 3534049, 426,2513 500,133 575,950 657,224
Commercial per quarter $4.80 $4.90 $5.00 $5.10 $5.20 $5.30
Multi residential rate per quarter $3.60 $3.68 $3.75 $3.83 $3.90 $4.00
Residential rate per quarter $4.80 $4.90 $5.00 $5.10 $5.20 $5.30
Rate increase from prior year 10.34% 2.08% 2.04% 2.00% 1.96% 1.92%
7
RECYCLING UTILITY RATE STUDY
2017 Requested Budget
PROFIT & LOSS2015 2016' 2017 2018 2019 2019
REVENUES
Billing Revenues 327,691 328,020 331,100 335,720 340,340 344,960
Delinquent Penalties 6,803 6,560 6,400 6,714, 6,807 6,899
Investment Income 740 750 900 1,233 1,660 2,521
335,234 335,330 338,400 354,380TOTALREVENUES343,667 348,807
EXPENSES
Professional/Contractual 324,072 328,020 331,100 335,720 340,340 344,960
Insurance & Training 322 256 344 354 365 376
Admin, Service Charges 5,800 6,2641 6,3341 6,524 6,720 6,921
330,194 334,540' 337,778 342,598 347,425 352,257TOTALEXPENSES
NET INCOME 5,040790 62:2 1,069 1,382 2,123
ENDING BALANCE 158,695 159 485 160,107 161,176 162,558 164,6.80
103,130 108,170 108,960 109,582 110,651 112,033
CASH FLOW
Cash & Investments, Beg. of Year
Net income 5,040. 790 622 1,069 1,382 2,123
1 L8,1 LOJ 108,9601 109582 110,651 112-0331 114,155Cash & Investments, End of Year
HRG Rate to City - quarterly 10.50 10.65 10.75 10.90 11.05 11.20
Residential rate - quarterly
Rate increase from prior year
10.65
0.00%
10.65
0.00%
1035
0.94%
10.90
1.40%
11.05,
1.38%
11.20
1.36%
Water. Sewer & Storm Drainage (40%.40%.20% i
6228 1 Utility building -new public works facility
6206 JInfruMA P asset management software
6228 Rerorafutilitysbuilelirig --
I ota.1
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2017 Requested Budget
Adopted Amended As of
2016 7/31/2016 2017 ?,M Lo,a 2020 2021
O,OOLII 80.000 70,254. .
90,000
80,000 80,000 70,254 T 90,000 0 0
6207 U grade software far Sensus meter reading system, P1tis 2015 data h=ing
6220
6234
Water main replacement/relining t
Water mains & hydrants in street reconstruction project I 4%079 49,079
Gate valve and hydrant replacement I
Re lace #436 - 1996 portable streamer 9.500 9 600
Replace #447 - 2002 tandemdump truck 235,0041 235,004
6235
6236
6215
6227 j Repla€x "27 - 20ijgi Chevy 3(4 ton trd
6205 ktg it ce #432 - 2008 Ford F 150 pickup tuck
237- Fl<e Iwx #434 - 1996 air cumpress.or
9,338 I
228,681
750,000
55POO t - -
30,000
600,0001 600,000 600,00(1
100,000 100,000
a
30,000
20;000
Water Total I _ 293,579 293,579 1 238,019 . 905ia000'_.1 100,0 10 600,000 [ 680.000 740,000
6504 15amt D- sewers- Infiltration & Inflow reduction 454,000 450+,000 377 250.000[_ 60-_ '-0,900 1 640,004 600,000
6519 LtcyjM x_Se%ver mains within street reconstruction projects 144,947 144,947 600,01)0
1502 IRePl.ace Vaa CruzTast lift station pumps, Res 2016-52 14,000 i ,F71 1
6514 R lam 1Welcaome l ift station pumps, Res 2016-52 35,004 33,000 18.060+
6516 Replace manhole covers, Resolution 2016-52 IS?,OtAO 61.050 151),000
6500 ,Replacecomputer 2,540 2,500
6523 IReplace Maryland lift pumps 25.000 25a 97 ; i --
6534 ;Replace lateralservicesawyer camera- -- 14,000 .14'000
6531 'Replace #429 2003 Che 1 ton truck 55,000 55 000 rel l
Replace vac trailer with truck mounted multi use vacuum excavator FiO4,0N3O
6514 'Welcome lift station -add emer epncygenerator
6532 ;Replace #430 - 1994 sewer rodder
Sewer Total _...._ 726,447 788 447_ 160,112 { 1,200,000 I 445,000 I', 600 000 600,000 600 000
ca
Utility Funds (Funds 505, 510,515 and 520)
Multi -Year Capital Improvement Plan
2017 Requested Budget
Adopted Amended As of
BU Project Desea,pdoa 1 2016%} +] `
Storm Drainage (100%)
6803 Erosion control for storm sewer areas
6808 RE lace 9123 -.2002 Crosswind street sweeper
6809 iTrurkk line sstwm sender - within street roWnsii etian projects
6804 IGatrlke Poi desi, ri d ilr_plain design
Rate control, water quality, structure rehabilitation projects
6844 13rcdgt Caulke ptand
6804 JE3 edge asseit Cheek Park Pond (reimbursed by BCWD)
Yunker Park storagunLec
Becker Park infiIbation proicc'd
Storm Drainage Total
5tx r 700"/gl
tb1' ?;)l$ 2019 2Q2Q 2421
250,0+40
568,963 ' 568,963 956,000
425,000 42 5,000 1$,192
800,000
2,500,000
993.63 993,963 18,192 I 1,101x,1300 800,000 2,500,000
500,000 100.000
l ii3i)L
500,000 1,61)0,00(1
69_S L) KZcw streea light poles
Startxz Light Totali fJ 11 li
Total Utilities 2,093,989
Y
2,153 989 1 486,577 1 3.201,000 1,345,000 3,700 000 1,750,000 , 2.90{}.000
Allueatirrau 8X Fand -
1'tal 4'Jst>er fund 325,579 325,57 266,121 841,000 I 10(},l;iClfl 64p,000 680,0(34 700,000
Total Stwer Fund 758,447 820,447 188, 14 1,236,000 445.000 6()0.110{r600,0110 600,000
Total SIo7Tn Dry a bund_ 1,009, '0 1,009,;]63 37,243 1,124,000 800,006 2,5[10,00+0 544,400 1,600,000
Total Str= Lights and 0 i 0 0 d 0
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MemorandumC.f
ALL
DATE: August 18, 2016
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: Senior Living Revenue Bonds — Apple Valley
The city of Apple Valley plans to issue its Senior Living Revenue Bonds in the
approximate amount of $150,000,000 in order to finance the acquisition by Presbyterian
Retirement Communities Northwest — via a newly formed LLC — of eight senior living
facilities throughout the metro area. Two of the facilities, the Heathers Manor and the
Heathers Estates are located in Crystal. The bonds will be issued by Apple Valley (noi
Crystal) under MN Statutes, Section 462C and Chapter 475.
To satisfy the requirements of federal tax law, because two of the eight facilities are
physically located in Crystal, the Crystal City Council needs to hold a public hearing and
consent to issuance of the bonds before Apple Valley can proceed. State law also
requires the City hold a public hearing and adopt a housing program related specifically
to the financing.
The proposed schedule for these action is:
1. Tuesday, September 6 — Adopt resolution calling for a public hearing on the
bonds and the related housing program.
2. Wednesday, October 5 — Hold the public hearing and adopt resolution (a)
consenting to issuance of bonds by Apple Valley and (b) approving the housing
program.
Apple Valley's bond counsel will attend the public hearing and be responsible for
drafting and publishing the required public hearing notices and housing programs (15
days before the public hearing), as well as the City resolutions.
Finally, as is the case with all conduit financings, the borrower will pay all expenses of
Apple Valley and the City with respect to issuance of the bonds and bonds will not
represent a liability of the City or count against the City's bonding limits (including bank
qualified limits).
Unless the Council has questions, the resolution calling for the public hearing will be on
the September 6 agenda.
August 31, 2016
To create a thriving business climate.
To develop fiscally sound and stable
financial policies and practices.
To create strong neighborhoods.
Administration
Public Works
Public Safety
Community
Recreation
MAYOR & COUNCIL | ADMINISTRATION
HUMAN RESOURCES | ASSESSING
LEGAL ELECTIONS | FINANCE
POLICE| FIRE
PLANNING AND CODE ENFORCEMENT
BUILDING INSPECTIONS
HOUSING INSPECTIONS | ENVIRONMENTAL HEALTH
ENGINEERING | STREETS | PARK MAINTENANCE
FORESTRY | CITY BUILDINGS
RECREATION | COMMUNITY CENTER
WATERSLIDE/POOL
Development
Proposed budget
to maintain services
Proposed budget
to increase services
One-time Changes
Increased Services
Maintaining Service Levels
Maintaining Service Levels – Changes
from August 15 Presentation:
-Increased building permit revenues +$15,000
-Increased SAC charges +$15,000
-Reduced legal services – City Code - $10,000
-Reduced wage adjustments - $30,000
-Reduced motor fuel costs - $10,000
Total Cost Cost per capita*
Wage /benefit adjustments $448,080 $19.61
Ongoing professional services,
council goals, task forces,
city manager evaluation
$15,650 $0.75
Technology – additional licenses, etc. $58,900 $2.58
Legal Support for Code Review Task Force $20,000 $.88
West Metro Fire-Rescue District budget $65,064 $2.85
Insurance, Property and Liability $33,970 $1.49
Total $641,664 $28.16
Maintaining Service Levels – Revised 8/31
*Per capital costs based on the Metropolitan Council’s estimated population of 22,852
for the City of Crystal in 2015.
General, EDA Funds, and Pool Bonds
Department 2016
Adopted
2017
Updated to
maintain services
Per
Capita cost
2017
Proposed
to increase services
Per
Capita
cost
City Council,
Admin., Elections,
Legal, Finance
$2,344,979 $2,383,046 104.28 $2,545,449 111.39
Police 4,586,881 5,057,200 221.30 5,285,232 231.15
Fire Protection 1,229,697 1,300,110 56.89 1,300,110 56.89
Community
Development
541,389 559,814 24.50 559,814 24.50
Streets, Parks,
Buildings,
Engineering,
Forestry
2,368,989 2,451,239 107.27 2,451,239 107.27
Recreation 1,404,942 1,460,008 63.89 1,460,008 63.89
EDA 457,037 493,304 21.57 493,304 21.57
Pool Debt Service 204,500 207,500 9.08 207,500 9.08
Category 2014
Actual
2015
Actual
2016
Adopted
2017
Proposed
Updated to
maintain
services
2017
Proposed
to increase
services
Property Taxes $9,217,153 $9,313,153 $9,591,900 $10,418,165 $ 10,861,132
Intergovernmental
Revenue
1,962,509 1,968,309 1,965,609 1,973,908 1,973,908
Licenses & Permits 772,080 844,420 842,680 836,256 836,256
Charges for Services 663,730 743,225 772,862 765,677 765,677
Investment Income 92,262 84,728 94,093 97,900 97,900
Sale of Property 1,324,860 170,322 155,732 100,000 100,000
Transfers from other
funds
8,000 343,286 345,086 345,461 345,461
Other 283,109 530,535 492,200 346,200 346,200
TOTAL $14,323,703 $13,976,305 $14,260,162 $14,883,567 $15,326,534
General, Capital and EDA Funds, and Pool Bonds
Fund 2014
Actual
2015
Actual
2016
Adopted
2017
Updated to
maintain
services
%
2017
Proposed to
increase
services
%
General
Fund
$8,238,974 $8,262,652 $8,015,940 $8,757,014 9.25 $9,230,312 15.15
Pool
Bonds
Debt
Service
208,991 208,849 210,600 212,000 .66 212,000 .66
County Rd.
81 Debt
Serv.
561,698 566,245 0 0 0
EDA 208,206 237,577 246,200 277,200 12.6 277,000 12.6
Capital
Improveme
nt Funds
0 0 1,119,160 1,141,620 2 1,141,620 2
Total Tax
Levy
$9,217,869 $9,275,323 $9,591,900 $10,387,834 8.3 $10,861,132 13.23
Maintaining Service Levels – Option
for consideration
-Transfer from FERF to pay lease payment for West
Metro capital purchase (tower): $ 49,000
(Finance Director reminder: FERF is for capital;
lease payment is operations)
Aug. 15 Work session to review of general fund, EDA budgets
and fee schedule.
Aug. 18 Work session to review capital budgets (PIR and PERF).
Aug. 31 Work session to review utilities, operating and capital
budgets.
Sept. 6 Adopt preliminary 2017 operating budgets and
preliminary tax levy.
Sept. 8 Work session to review fee schedule.
Sept. 20 Adopt 2017 fee schedule, exclusive of utilities section.
Oct.18 Opportunity for public input.
Dec. 6 Review and adopt final 2017 property tax levy
and budget.
Questions and
Answers
August 31, 2016
Utility Rates
Utility Cash Flow
Utility Operating and Capital Budgets
-Water
-Sanitary Sewer
-Storm Water
-Street Light
-Recycling
Part of Joint Water Commission.
Purchase water from the City of Minneapolis.
No proposed rate changes paid by Crystal properties (spoiler alert)
$102,498 increase (3.5%) in the budget.
- $65,229 (64%) water purchasing cost.
- $12,857 (12.5%) employee wages and benefits.
Goals:
- Continue to provide for a safe and reliable water supply.
- Continue to integrate InfraMAP into routine maintenance activities.
- Water main replacement in Phase 16.
2017:
- Phase 16 water main and hydrant replacement.
- Utility truck (#427).
2018:
- Gate valve and hydrant replacement ($100,000).
2019 and beyond:
- Replace water mains ($600,000) and hydrants/valves ($100,000)
- Intent is to combine street, water, and sanitary sewer projects
- Replace equipment
* JWC projects include pipe network analysis and misc replacements
All waste is piped to Met Council for treatment.
- 62% of utility expenses (just over $1.4 million).
$36,943 (1.9%) increase in the budget.
- $12,857 (35%) employee wages and benefits.
- $9,600 (26%) contractual services.
- $4,760 (13%) service contracts.
- $4,086 (11%) insurance.
Goals:
- Continue to provide for safe and reliable operation.
- Continue to integrate InfraMAP into routine maintenance activities.
- Sanitary sewer main replacement in Phase 16.
2017:
- Phase 16 sanitary sewer main replacement.
- Multi-use vacuum excavator.
2018:
- Sewer lining/replacement ($250,000).
- Replace manhole covers.
- Backup generator Welcome lift station.
2019 and beyond:
- Replace/line mains.
- Intent is to combine street, water, and sanitary sewer projects.
$34,205 (10.2%) increase in the budget.
- $13,093 (38%) LOGIS services.
- $6,461 (19%) wages and benefits.
- $3,420 (10%) utility services (mainly electricity).
Goals:
- Continue to integrate InfraMAP into routine maintenance activities.
- Storm sewer main replacement and other work in Phase 16.
2017:
- Phase 16 storm water work (replacement and new).
- Replacement street sweeper.
2018:
- Bassett Park pond sediment removal (paid entirely by watershed).
2019 and beyond:
- Becker Park.
- Yunker Park.
- Storm water replacements, flood mitigation (north portion of city).
Lights are either owned by the City or Xcel.
$193,213 in total expenses.
- $115,000 (60%) power cost.
- $16,000 (8%) equipment maintenance supplies.
- $8,000 (4%) equipment maintenance services.
Goals:
- Inventory street lights.
- Manage the system.
No planned capital projects.
- Undergrounding of utilities in commercial areas?
Contract with Hennepin Recycling Group (HRG).
$334,350 for 2017 budget ($299 increase over 2016).
- $328,020 (98%) recycling charges to HRG.
No planned capital projects.
- 2017 is off year for curb side bulk collection
Increased in July 2015 by $1.00 per 1,000 gallons.
Plan for no additional increases until January 2018.
At this point, there is no indication of any issues with this plan to
hold rates constant.
Largest expense is MCES treatment costs.
Amount city pays is based on the amount the city
contributes to the total amount treated.
- Crystal contributed 565.2 million gallons.
- This is equal to 0.662613% of total regional flow.
The MCES rate increase for 2017 is 5.4%.
They project rate increases of the following:
- 5.5% 2018.
- 6.2% 2019.
The amount we will pay MCES in 2017 is decreasing
by 0.2% ($2,251).
This is because we have reduced the amount of brown
water (and I&I) to be treated, so our share has
decreased.
As noted, MCES costs make up 62% of expenses. Usually,
employee costs are the largest percentage.
My recommendation is that we follow the MCES rate
changes.
We are operating our system using 38% of expenses.
Should our contribution be a larger %, we would be hit
with both a rate increase and our share increase.
Should something happen to our system, any rate
increase would potentially be on top of the MCES one.
Modeled after existing Street Reconstruction Program.
- Voluntary, minimum replacement standards established.
City-wide eligibility.
Contractors must be registered by the City.
- City holds a bond, verifies insurance.
Residents could have work done and have it assessed to
their property, with interest.
Did not want to create conflict with properties that chose to
participate as part of the reconstruction.
This is really just a financing option for properties
Residents currently pay $13.50 per quarter ($4.50 per month).
Phase 16 can happen.
- Borrow from Street Light and Reconstruction Fund.
Funding other needs will still continue to be a challenge.
- Becker Park.
- Yunker Park.
- Flooding in northern part of the city.
- Long term saving for replacement of flood control structures.
What rate would it take to fund the needs listed?
- $24 per quarter ($8 per month) (residential).
Could hold that rate for at least 2 years (2017, 2018) and
still be fine.
No borrowing needed (even for Phase 16).
For Commercial and Multi-residential, the dollar impact will
be more.
- Parking lots and large roofs create run off we must
manage, if they do not contain it on site.
Commercial and Multi-family properties could participate.
Must take water from public storm water system.
Must be a considerable amount of water (TBD).
Must be identified in city’s plan.
Consideration for impact on future development/redevelopment.
100% paid for and storm water system maintained by the city
- Taking public water that we would have had to manage.
Property owner grants permanent easement over improvement
area at no cost to the city.
Payments to Xcel (power and maintenance) are the
bulk of the cost.
In summary: chugging along.
Payments to HRG (management and pickup) are the
bulk of the cost.
In summary: chugging along.