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2016.08.16 Council Meeting Agenda City Council Meeting Agenda Aug. 16, 2016 7 p.m. Council Chambers The city manager’s comments are bolded. 1. Call to Order, Roll Call and Pledge of Allegiance 2. Approval of Agenda The Council will consider approval of the agenda.* 3. Appearances 3.1 Police Chief Revering will recognize Cooper football and basketball coaches for their volunteer work at Crystal Frolics and collaborative partnership with the Crystal Police Department. 4. City Council Meeting Minutes The Council will consider the minutes from the following meetings in a single motion: 4.1 The regular City Council meeting from July 19, 2016. 4.2 The regular City Council work sessions from July 19, 2016. 5. Consent Agenda The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the city clerk to the City Council, a list that is on file in the office of the city clerk. 5.2 Approval of a resolution accepting the following donation: a. $100.00 from Brice Skarnes Insurance Agency, Inc. to the Crystal Police Chaplain fund. 5.3 Approval of a special permit to serve wine and beer at Bassett Creek Park on Saturday, August 13, 2016, from 11 a.m. – 4 p.m., for up to 40 guests to attend a birthday party, submitted by Jake Erickson. (This license was pre-approved by City Manager Anne Norris on Aug. 9, 2016, as the event was being held prior to the next council meeting.) 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda Aug. 16, 2016 5.4 The Council will consider a resolution ordering preparation of an assessment roll, declaring the amount to be assessed and setting the date for 2016 delinquent accounts. 6. Open Forum (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent council meeting agendas.) 7. Regular Agenda 7.1 The Council will consider approval of disbursements over $25,000 submitted by the finance director to the city council, a list that is on file in the office of the finance director. Recommend approval of disbursements over $25,000. 7.2 The Council will consider first reading of an updated floodplain ordinance. The City is required by federal law to update the floodplain ordinance. This was discussed at the July 12 work session. The Planning Commission considered it at its August 8 meeting and recommended approval of the first reading of the ordinance updating the floodplain provisions. 7.3 The Council will consider second reading and adoption of an ordinance opting out of the statute on Temporary Family Health Care Dwellings. During the 2016 session the Legislature adopted a statute allowing temporary family health care dwellings statewide. As defined by the statute, a temporary family health care dwelling is “a mobile residential dwelling providing an environment facilitating a caregiver’s provision of care for a mentally or physically impaired person” that meets additional criteria. This new law is effective September 1, 2016. While the statute preempts local regulation of drop homes, it also says that permits are to be issued and inspections performed by local governments. If local governments do not wish to allow drop homes, the statute includes a provision allowing them to opt out by adopting an ordinance. This was discussed at a June work session and in July, the Council approved the first reading of an ordinance opting out of this statute. Recommend approval of the second reading of an ordinance opting out of the statute on temporary family health care dwellings. Crystal City Council Meeting Agenda Aug. 16, 2016 7.4 The Council will consider proposals for demolition of the vacant Streets/Parks building and metal pole building at 6125 41st Avenue North. Now that Streets, Parks and Utilities have moved most operations to the new Public Works facility, it is time to demolish the old Streets and Parks building and cold storage shed. Bids are due the afternoon of August 15; results will be shared at the August 15 work session. Recommend approval of awarding demolition of these buildings to the contractor recommended by staff. 7.5 The Council will consider a resolution approving a PIR replacement purchase of a parks small utility vehicle. The 2016 PIR budget includes $18,000 for replacement of a parks utility vehicle. Recommend approval of the resolution approving the PIR expenditure of $14,365 for this replacement vehicle. 7.6 The Council will consider a resolution establishing the Crystal Community Outreach Task Force. Earlier this year the Council asked Council members Dahl and Peak to work with several volunteers to develop a Community Outreach Task Force to organize and host volunteer opportunities for interested residents. At its July work session, the City Council discussed establishing this task force as a formal Task Force. Recruiting for this Task Force and other advisory Commissions will start after Labor Day. Recommend approval of the resolution establishing the Crystal Community Outreach Task Force. 7.7 The Council will consider a resolution approving a loan agreement between Crystal and Crystal Little League. The Crystal Little League was successful in receiving a grant from the Hennepin Youth Sports Grant for renovation of the fields behind the Community Center. The total project is approximately $70,000 and the grant amount is $38,000. Crystal Little League is requesting the City assist by cash flowing the balance of the project costs while Little League raises the additional funds. Martha Ingram of the City Attorney’s office drafted a loan agreement for this project. The terms of the agreement are: a loan for $27,381 over 4-years, coinciding with the term of the lease with Little League for the fields. If the loan is repaid by the end of 2018, no interest is charged. If the loan is not repaid until 2019 or 2020, simple interest of 2% will accrue on the unpaid balance. Recommend adoption of the resolution approving execution of the loan agreement with Little League. Crystal City Council Meeting Agenda Aug. 16, 2016 8. Announcements a. Crystal Business Association meets Aug. 17 at 8:30 a.m. at GO Health Chiropractic, 4101 West Broadway, New Hope. b. Upcoming city council budget work sessions are Aug. 18 and 25 at 6:30 p.m. in the Community Room at City Hall. c. The next city council meeting is Sept., 6 at 7 p.m. in the Council Chambers at City Hall. Citizen Input Time will resume Sept. 20 at 6 p.m. in Conference Room A at City Hall. d. City offices are closed Sept. 5 in observance of the Labor Day holiday. e. Girl and Boy Scout troops are invited to lead the pledge at city council meetings. Troops that are interested may contact city staff for information. f. City council meetings and work sessions are open to the public. Current and previous meetings are available for viewing and listening at www.crystalmn.gov 9. Adjournment 10. Aug. 16, 2016 Meeting Schedule Time Type of meeting Location 6:30 p.m. First Council work session to discuss: • Night to Unite recap* • Blue Line update* Conference Room A 7 p.m. City Council meeting Council Chambers Immediately following the City Council regular meeting Second Council work session to discuss: • Update on Bassett Creek Stabilization Project • CPRR Quiet Zone – review public comment received on revised layouts and discuss budgeting for implementation in 2017 • Potential changes to rental licensing • Council goals and city manager monthly check-in • Constituent issues update • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday’s meeting.