2016.05.17 Council Meeting Packet
Posted: May 13, 2016
CITY OF CRYSTAL
City Council Meetings
Tuesday, May 17, 2016
MEETING SCHEDULE
Time Type of Meeting Location
6:20 p.m. 1st Council Work Session to discuss:
• Crystal Frolics Conference Room A
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately
following the
Regular City
Council Meeting
EDA Special Meeting Council Chambers
Immediately
following the
EDA Special
Meeting
2nd City Council Work Session to discuss:
• Requirements for beer and wine in the
parks
• Phase 16 (Skyway) Street
Reconstruction Feasibility Report
• DeCola Ponds/Tri City JWC meeting
update
• Constituent issues update
• New business
• Announcements
Conference Room A
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Posted: May 13, 2016
CRYSTAL CITY COUNCIL
FIRST WORK SESSION AGENDA
Tuesday, May 17, 2016
6:20 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at ______ p.m. on Tuesday,
May 17, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Kolb ____ Norris
____ Libby ____ Therres
____ Parsons ____ Revering
____ Peak ____ Ray
____ Adams ____ Gilchrist
____ Dahl ____ Serres
____ Deshler
II. Agenda
The purpose of the work session is to discuss the following agenda item:
1. Crystal Frolics
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
May 17, 2016
7:00 P.M.
Council Chambers
THE CITY MANAGER’S COMMENTS ARE BOLDED.
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
2. APPROVAL OF AGENDA
The Council will consider approval of the agenda.*
3. APPEARANCES
3.1 Chief Revering will recognize Officer Caleb Selin as MADD Rookie Officer of the Year
and for his lifesaving actions at a house fire.*
3.2 Chief Revering will recognize Officer Mason Barland for his traffic safety work with the
State of Minnesota.*
4. COUNCIL MEETING MINUTES
The Council will consider the minutes from the following meetings in a single motion:
a. The Regular City Council Meeting from May 3, 2016;
b. The Council Work Sessions from May 3, 2016; and
c. The Council Work Session from May 12, 2016.
5. CONSENT AGENDA
The Council will consider the following items, which are routine and non-controversial in
nature, in a single motion:
5.1 Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
5.2 Approval of a resolution accepting the following donations:
a. $100.00 from Allina Health to Crystal Police Reserves
b. $500.00 from Brooklyn Center American Legion Post #630 for Crystal Airport
Open House
c. $1,000.00 from Minneapolis Elks Lodge #44 for Crystal Frolics
d. $300.00 from Westphal American Legion Post #251 for Crystal Airport Open
House
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Crystal City Council Meeting Agenda
May 17, 2016
5.3 Approval of a temporary on-sale liquor license for an event on May 28, 2016,
submitted by the Church of St. Raphael’s;
5.4 Approval of a temporary on-sale liquor license at Crystal Airport for the Hanger
Dance on Saturday, June 18, submitted by the Crystal Lions.
6. OPEN FORUM
(The City Council appreciates hearing from citizens about items of concern and desires to
set aside time during each meeting for Open Forum. To provide ample opportunity for all,
speaking time is limited to three minutes and topic discussion is limited to ten minutes.
The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no
action may be taken on any item brought before the Council during Open Forum. The
Council may place items discussed during Open Forum onto subsequent Council meeting
agendas.)
7. REGULAR AGENDA
7.1 The Council will consider approval of disbursements over $25,000 submitted by the
Finance Director to the City Council, a list that is on file in the office of the Finance
Director.
Recommend approval of disbursements over $25,000.
7.2 The Council will consider a resolution approving a Conditional Use Permit and site
and building plans for Beacon Academy at 3420 Nevada Avenue.
Beacon Academy is a public charter school currently located in Maple Grove
and is pursuing relocation to 3420 Nevada, where Lionsgate Academy
currently is located. Beacon Academy is requesting a conditional use permit
and site plan approval for the school to be located there and to construct a
15,000 square foot classroom expansion. At its May 9 meeting, the Planning
Commission held a public hearing on the application and unanimously
recommended approval of the conditional use permit and site plan for
Beacon Academy, subject to the conditions outlined in the staff report.
7.3 The Council will consider bids and a resolution awarding the contract for the 2016
Alley Reconstruction Project 2016-07.
The city received two bids for this year’s alley reconstruction project.
Recommend approval of awarding the contract to the low bidder, Ron Kassa
Construction.
7.4 The Council will consider a resolution to replace the pumps at the Maryland lift
station.
The 2016 Utilities CIP includes $25,000 for the replacement of Maryland lift
pumps. Recommend approval of the resolution authorizing this CIP
expenditure.
Crystal City Council Meeting Agenda
May 17, 2016
7.5 The Council will consider a resolution for Gardendale Subdivision Construction
Inspection Proposal and Services.
At its May 3 meeting, the Council authorized execution of a development
agreement regarding performance requirements for the Gardendale
Subdivision. A clause of the agreement requires the city to complete
inspections of the subdivision and also allows the city to hire private
inspectors as needed for additional capacity or expertise, at the expense of
the developer. Recommend approval of hiring SEH to perform inspections as
needed for Gardendale Subdivision.
8. INFORMATION AND ANNOUNCEMENTS
a. The Crystal Business Association meets at 8:30 a.m., Wednesday, May 18, at Crystal
City Hall.
b. Crime Prevention Board Jail and Bail is May 18 from 11 a.m. – 1 p.m. at the
Neighborhood Outreach Office, 227 Willow Bend.
c. Glen Haven Memorial Gardens is hosting a Memorial Day Service on Monday, May
30, at 1 p.m., with participation by the Quad City Beyond the Yellow Ribbon
Committee.
d. There will be a tri-city council meeting of the Joint Water Commission cities (Crystal,
Golden Valley and New Hope) Tuesday, May 31, at 6:30 p.m. at Golden Valley City
Hall.
e. The next City Council meeting begins at 7:00 p.m. on Tuesday, June 7, in the Council
Chambers at City Hall.
f. Crystal Airport Hanger Dance is Friday, June 18 from 7 – 11 p.m.
g. Crystal Airport Open House and Fly-in is Saturday, June 19 from 8 a.m. – 4 p.m.
h. Girl and Boy Scout troops interested in leading the pledge at future regular City
Council meetings may contact city staff for information.
i. All City Council meetings and work sessions are open to the public as well as recorded
and available for viewing or listening at www.crystalmn.gov.
9. ADJOURNMENT
10. MEETING SCHEDULE ON MAY 17, 2016
Time Type of Meeting Location
6:20 p.m.
1st Council Work Session to discuss:
• Crystal Frolics
Conference Room A
Crystal City Council Meeting Agenda
May 17, 2016
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately
following the
Regular City
Council Meeting
EDA Special Meeting Council Chambers
Immediately
following the EDA
Special Meeting
2nd City Council Work Session to discuss:
• Requirements for beer and wine in the
parks
• Phase 16 (Skyway) Street
Reconstruction Feasibility Report
• DeCola Ponds/Tri City JWC meeting
update
• Constituent issues update
• New business*
• Announcements*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
Crystal City Council Work Session Minutes May 3, 2016
Page 1 of 1
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at 6:20 p.m. on
Tuesday, May 3, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city clerk recorded the attendance with the following members:
COUNCIL:
Present: Deshler, Kolb, Libby, Parsons, Peak, Adams and Dahl.
STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, Police Chief S. Revering, City Attorney T. Gilchrist and City Clerk
C. Serres.
OTHER: Hennepin Recycling Group (HRG) Recycling Manager Tim Pratt
II. AGENDA
The Council and staff discussed the following agenda item:
1. Review curbside cleanup
III. ADJOURNMENT
The work session adjourned at 6:42 p.m.
______________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Chrissy Serres, City Clerk
Crystal City Council Meeting Minutes May 3, 2016
Page 1 of 3
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was
held on Tuesday, May 3, 2016 at 7:00 p.m. in the Council Chambers at 4141 Douglas Drive
in Crystal, Minnesota. Mayor Adams called the meeting to order.
ROLL CALL
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city
clerk recorded the following attendance:
COUNCIL:
Present: Deshler, Kolb, Libby, Parsons, Peak, Adams and Dahl.
STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager K.
Therres, Public Works Director/City Engineer M. Ray, City Planner D. Olson,
Police Chief S. Revering, City Attorney T. Gilchrist and City Clerk C. Serres.
PLEDGE OF ALLEGIANCE
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
The Council considered approval of the agenda.
Moved by Councilmember Kolb and seconded by Councilmember Peak to approve the
agenda.
Motion carried.
3. PROCLAMATIONS
3.1 Mayor Adams read a proclamation declaring May 11 as La Veta Zwack Day in Crystal in
recognition of her 25 years of volunteer service to Crystal Friendship Center.
3.2 Mayor Adams read a proclamation declaring May 15 - 21, 2016 as National Police Week,
and May 15, 2016 as Peace Officer Memorial Day in the City of Crystal.
4. COUNCIL MEETING MINUTES
The Council considered the minutes from the following meetings in a single motion:
a. The Regular City Council Meeting from April 19, 2016; and
b. The Council Work Sessions from April 19, 2016.
Moved by Councilmember Deshler and seconded by Councilmember Parsons to approve
the above minutes in a single motion.
Motion carried.
Crystal City Council Meeting Minutes May 3, 2016
Page 2 of 3
5. CONSENT AGENDA
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
5.1 Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
5.2 Approval of a resolution accepting the following donations:
a. $2,051.30 from VFW Post #494 for Crystal Frolics; and
5.3 Approval of Andrew Richter’s resignation from the City Code Review Task Force.
Moved by Councilmember Deshler and seconded by Mayor Adams to approve the consent
agenda.
Motion carried.
6. OPEN FORUM
No public comment was given during open forum.
7. REGULAR AGENDA
7.1 The Council considered approval of disbursements over $25,000 submitted by the
Finance Director to the City Council, a list that is on file in the office of the Finance
Director.
Moved by Councilmember Kolb and seconded by Councilmember Parsons to approve
the list of disbursements over $25,000.
Voting aye: Deshler, Kolb, Libby, Parsons, Peak, Adams and Dahl.
Motion carried.
7.2 The Council considered approval of a development agreement for Gardendale
Subdivision.
City Planner D. Olson addressed the Council.
Moved by Councilmember Dahl and seconded by Councilmember Peak to approve the
development agreement for Gardendale Subdivision.
Voting aye: Deshler, Kolb, Libby, Parsons, Peak, Adams and Dahl.
Motion carried.
7.3 The Council considered second reading and adoption an ordinance amending Chapters
3 and 5 of the City Code, including publication of a summary ordinance.
City Attorney T. Gilchrist addressed the Council.
Crystal City Council Meeting Minutes May 3, 2016
Page 3 of 3
Moved by Councilmember Peak and seconded by Councilmember Deshler to adopt the
following ordinance and its corresponding summary ordinance for publication:
ORDINANCE NO. 2016 – 01
AN ORDINANCE AMENDING CHAPTERS 3 AND 5 OF
THE CRYSTAL CITY CODE
And further, that this is the second and final reading.
Voting aye: Deshler, Kolb, Libby, Parsons, Peak, Adams and Dahl.
Motion carried.
8. INFORMATION AND ANNOUNCEMENTS
The Council made several announcements about upcoming events.
9. ADJOURNMENT
Moved by Councilmember Deshler and seconded by Councilmember Parsons to adjourn the
meeting.
Motion carried.
The meeting adjourned at 7:31 p.m.
____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Chrissy Serres
City Clerk
Crystal City Council Work Session Minutes May 3, 2016
Page 1 of 1
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at 7:36 p.m. on
Tuesday, May 3, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city clerk recorded the attendance with the following members:
COUNCIL:
Present: Deshler, Kolb, Libby, Parsons, Peak, Adams and Dahl.
STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, Public Works Director/City Engineer M. Ray, Police Chief S.
Revering, City Attorney T. Gilchrist and City Clerk C. Serres.
II. AGENDA
The Council and staff discussed the following agenda items:
1. Constituent issues update
2. New business
3. Announcements
III. ADJOURNMENT
The work session adjourned at 8:00 p.m.
______________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Chrissy Serres, City Clerk
Crystal City Council Work Session Minutes May 12, 2016
Page 1 of 1
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at 6:30 p.m. on Thursday,
May 12, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
Mayor Adams called the meeting to order.
I. ATTENDANCE
The city clerk recorded the attendance with the following members:
COUNCIL:
Present: Deshler, Kolb, Libby, Parsons, Adams and Dahl.
Absent: Peak.
STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, Community Development Director J. Sutter, City Engineer/Public
Works Director M. Ray, and City Attorney T. Gilchrist.
OTHER: Dan Soler, Nick Landwer, Kathryn O'Brien and David Davies from the Blue
Line Project Office. Brent Rusco and Chad Ellos from Hennepin County.
II. AGENDA
The Council and staff discussed the following agenda items:
1. Annual data practices training
2. Blue Line update (Blue Line Project Office)
a) June Avenue access from 36th Avenue to construction staging area
b) Traction power sub-stations and signal bungalows
c) Visual screening north of Bass Lake Road
d) Noise wall south of Corvallis Avenue
e) Vertical circulation buildings for pedestrian bridge over Bottineau Boulevard
3. Enhanced at-grade pedestrian crossings at Bass Lake Road and Bottineau
Boulevard (Hennepin County)
III. ADJOURNMENT
The work session adjourned at 8:40 p.m.
______________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Chrissy Serres, City Clerk
5.1
Page 1 of 2
APPLICATIONS FOR CITY LICENSE
May 17, 2016
FIREWORKS
American Promo Events - tent at Cub Foods 5301 36TH Ave N Crystal, MN 55422
GAS INSTALLER
Airtech Thermex LLC 4918 W 35th Street St Louis, MN 55416
Webster Services 3209 Larchmore Ave Wayzata, MN 55391
PLUMBER
Jake the Plumber LLC 255 Roselawn Ave E. #43 Maplewood, MN 55117
Majeski Plumbing & Heating 625 Commerce Dr Hastings, MN 55033
Metropolitan Plumbing dba Metro Testing 31222 Cedar Creek Rd Hinckley, MN 55037
RENTAL – NEW
6024 Medicine Lake Rd – New Oil Christian Center
4719 Yates Ave N – David Sherber (Conditional)
7417 59th Ave N – Todd Long (Conditional)
RENTAL – RENEWAL
5205 Angeline Ave N – Austin Lutz (Conditional)
4530 Colorado Ave N – Lisa Zylstra
5734 Colorado Ave N – Kate Werner (Conditional)
4559-4563 Douglas Dr N – Donald Brasch (Conditional)
6115 Douglas Dr N – Kenneth and Ruth Kutzler (Conditional)
5812 Elmhurst Ave N – Jason Weber
5944 Elmhurst Ave N – Patrick D Archer (Conditional)
4841 Florida Ave N – Jason Flaa (Conditional)
5331 Jersey Ave N – Robert Maher (Conditional)
5330 Kentucky Ave N – Mary T Properties LLC (Conditional)
5132 Lakeside Ave N – Luisa Wiegand (Conditional)
2910 Louisiana Ave N – MNSF Mpls LLC (Conditional)
3232 Louisiana Ave N – Lakheshwar Singh (Conditional)
3412 Major Ave N – Jerome C MacMillan (Conditional)
4808 Maryland Ave N – Daniel and Kathy Wright (Conditional)
5603 Orchard Ave N – Bao Tran (Conditional)
5621 Perry Ave N – Lance and Juliet Nordin
5708 Perry Ave N – Nicole Finke (Conditional)
2971 Sumter Ave N – Steven A Johnson
5810 West Broadway – MNSF Mpls 2 LLC (Conditional)
4518 Yates Ave N – Stephen and Janet Olson
3319 Zane Ave N – Gilbert Investments Inc (Conditional)
4360 Zane Ave N – Lung Tran
6600 46th Pl N – William L Smith (Conditional)
5324 47th Ave N – William L Smith (Conditional)
7013 47th Ave N – JDA Group LLC (Conditional)
5022 49th Ave N – MNSF Mpls LLC (Conditional)
5416 51st Ave N – Monica Sharma Hanssen
5016 52nd Ave N – Iasis II LLC
4924 53rd Ave N – Emily and George Wilson
5.1
Page 2 of 2
5214 53rd Ave N – Lewski Properties LLC (Conditional)
6910-6940 54th Ave N – Kentucky Lane LP (Conditional)
7123 54th Ave N – Alan Trout
CITY OF CRYSTAL
RESOLUTION NO. 2016 -
RESOLUTION ACCEPTING DONATIONS FROM
ALLINA HEALTH, BROOKLYN CENTER AMERICAN LEGION POST #630,
MINNEAPOLIS ELKS LODGE #44, AND
WESTPHAL AMERICAN LEGION POST #251
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
Allina Health Crystal Police Reserves $100.00
Brooklyn Center American Legion Post #630 Crystal Airport Open House $500.00
Minneapolis Elks Lodge #44 Crystal Frolics $1,000.00
Westphal American Legion Post #251 Crystal Airport Open House $300.00
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the above-
named for their generous donations.
Dated this 17th day of May, 2016.
By:__________________________
Jim Adams, Mayor
ATTEST:
________________________________
Chrissy Serres, City Clerk
5.2
5.3
5.4
7.1
PAGE 1 OF 9
_____________________________________________________________________
FROM: Dan Olson, City Planner
DATE: May 13, 2016
TO: Anne Norris, City Manager (for May 17 meeting)
SUBJECT: Consider adoption of a resolution approving a conditional use permit
and site plan for Beacon Academy
A. BACKGROUND
Beacon Academy, a public charter school for K-8 students, is proposing to purchase
the property located at 3420 Nevada Avenue North. The property is currently owned by
Cornerstone Church, who also leases building space to Lionsgate Academy. Before
the property purchase is finalized, Beacon is requesting a conditional use permit (CUP)
and site plan approval to allow their school to locate on the property and to construct an
approximately 15,000 SF building expansion. The property is zoned Low Density
Residential (R-1).
Beacon Academy currently leases space at Church of the Open Door in Maple Grove,
Minnesota. The relocation to Crystal would allow the school to expand enrollment from
400 students to 750. This would include a 15,000 SF of classroom addition to the
building at 3420 Nevada Avenue North. According to City Code Section 515.33 Subd.
4 (b), public institutional uses such as the proposed school are a conditional use within
the R-1 zoning district. Notice of the May 9 public hearing was published in the Sun
Post on April 28. Since the project could have an impact on a wide area, City staff has
mailed the hearing notice to property owners within 700 feet of 3420 Nevada Avenue
North rather than the 350 feet required by State law (see Attachment C). A hearing
notice was also sent to the City of New Hope since the property is adjacent to the New
Hope/Crystal boundary line.
Attachments:
A. Site location map
B. Photos of site
C. Map showing public hearing notification area
D. Existing zoning map
E. 2030 Land Use Comprehensive Plan map
F. Applicant’s project narrative
G. Traffic analysis and student enrollment map
COUNCIL STAFF REPORT
Conditional Use and Site Plan
for Beacon Academy
7.2
PAGE 2 OF 9
H. Public comments received
I. Building elevations and floor plans
J. Proposed site plan (10 sheets)
K. Resolution
B. PROPOSED CONDITIONAL USE
Property History
The existing building was constructed in 1965 as Crystal Heights Elementary School.
The school operated on the property until 1983, when the City Council approved a CUP
to allow the church to locate on the property. In 2008, another CUP was approved by the
City Council to allow Lionsgate Academy to operate on the property alongside
Cornerstone Church.
Neighborhood Meeting and Public Comment
The applicant held a neighborhood meeting on March 21, 2016, which was attended by
the City Planner, City Engineer, and four area residents. The purpose of the meeting
was to provide information on the proposed project to property owners near the proposed
school. Attendees asked questions about the school’s impact on the neighborhood, and
also expressed concerns about increased traffic as a result of the project.
In addition to the neighborhood meeting, staff has received other comments on the
proposed CUP and site plan. Those comments and the staff response are included as
Attachment H.
At the Planning Commission meeting on May 9, 2016, two Crystal residents spoke about
Beacon’s proposal. The first resident has children who attend Beacon’s school in Maple
Grove and was supportive of their application. The second resident said he came to the
Planning Commission meeting primarily to learn about Beacon’s proposal, liked what he
heard, and encouraged Beacon to get to the know the neighborhood after they open up
their school.
Current Use of Property
The property is currently used by Cornerstone Church, the property owner, and by
Lionsgate Academy, a charter school for grades 7-12 specializing in educating students
with autism spectrum disorders. Lionsgate will vacate the property in the summer of
2016, and Cornerstone Church will vacate the property by August 26, 2017.
One element of Cornerstone’s use is a single -family home located at the intersection of
35th and Louisiana Avenues North, and addressed as 3447 Louisiana Avenue North.
The lot meets lot area, width, and depth requirements. The existing home meets setback
requirements except that it is only located 20 feet from the front (Louisiana Avenue)
property line rather than the required 30 feet. Therefore, the existing home is classified
as “legally non-conforming”. Beacon has stated that they intend to demolish the house
and incorporate its lot into the school site, but there is no requirement for them to do so.
7.2
PAGE 3 OF 9
Proposed Use of Property
Beacon Academy is a public charter school for grades K-8 currently located in Maple
Grove, Minnesota, with an enrollment of 400 students and 71 staff. The applicant is
proposing to relocate their school to the property at 3420 Nevada Avenue North, add a
15,000 SF addition to the building, and eventually increase their student enrollment to
750 students and 110 staff.
The existing church property is comprised of three property identification numbers (PID)
at Hennepin County: two for the existing church building and grounds and one for the
existing home at 3447 Louisiana Avenue North. Since portions of the existing parking
areas and drive aisles span the property line between the two main parcels, staff
recommends a condition of approval for the CUP and site plan that Beacon combine the
two PIDs into one PID. The PID for the existing home does not need to be combined
with the other two parcels since that parcel is to be used as open space for the school.
Also, having a separate PID for the existing home allows for future construction of a
home on that parcel, if desired by the property owner.
Conditional Use Approval Criteria: City Code Section 515.33, Subd. 4(b) provides
requirements for public institutional uses as a conditional use in the R-1 zoning district.
The following are those requirements, followed by staff response.
1) Side setbacks shall be double that required for the district.
Response: According to the Zoning Code, this property is defined as a
corner lot. The side yards are both Nevada and Louisiana Avenues
North, which have a setback requirement of 10 feet. Double that setback
requirement would be 20 feet. The proposed building addition along
Nevada Avenue is over 200 feet from the property line. The existing
building far exceeds setback requirements.
2) The facility is served by arterial, collector or municipal state aid streets and
such pedestrian facilities as are necessary to accommodate the traffic
generated by the facility.
Response: According to the City’s Comprehensive Plan, Nevada Avenue
North is both a minor collector and a municipal state aid street, and 36th
Avenue North is a major collector and a municipal state aid street. The
existing building is served by entrances and exits on both Nevada and
Louisiana Avenues North. The City’s Public Works Director and the West
Metro Fire Rescue District have reviewed this proposal and found it
adequate to continue meeting vehicle movement within the site, including
fire trucks. Although there are no sidewalks on the perimeter of the
property, there are on-site sidewalks providing access to the building.
Starting in 2016 Three Rivers Park District will construct a ten foot wide
bituminous extension of the Bassett Creek Regional Trail on the west
side of Nevada Avenue North.
7.2
PAGE 4 OF 9
3) The city council determines that all applicable requirements of subsection
515.05, subdivision 3 a) and section 520 are considered and satisfactorily
met. Section 515.05: 1) Consistency of the proposed use with the
comprehensive plan; 2) Characteristics of the subject property as they relate
to the proposed use; and 3) impact of the proposed use on the surrounding
area. Section 520 contains the requirements for a site plan.
Response: 1) The 2030 Comprehensive Plan land use designation for
this property is “Public Institutional (Low Density Residential)”. The
proposed school facility with its large open space is consistent with this
designation; 2) The property and existing building are designed for a
public institutional use with a great deal of open space, and the facility
will continue to exhibit these characteristics; 3) The property has been an
institutional use for many years, and this institutional use will continue
with Beacon’s use of the property. The proposed addition is in
conformance with the requirements of Section 520 of the Zoning Code,
Site and Building Plan Review.
C. SITE PLAN ELEMENTS
The following is a description of the site plan improvements proposed for the property at
3420 Nevada Avenue North. As required by City Code Section 520.15, the applicant
will be required as a condition of approval for the CUP and site plan to sign a site
improvement agreement and provide a cash escrow deposit to ensure completion of
the new driveway, sidewalk, stormwater infiltration basins, landscaping, and dumpster
enclosure.
Building expansion – The proposed building addition consists of approximately
15,000 SF of classroom space. This addition far exceeds the required
minimum setback of 20 feet from the property line along Nevada Avenue North
by locating the addition about 200 feet from that property line. The maximum
amount of lot coverage for the R-1 zoning district is 50%, and with the building
addition the lot coverage for this use will be 33%.
Parking - According to City Code Section 515.17, Subd. 5 (e), with the
proposed building addition at least 65 parking spaces are required for the
property. Currently, there are 167 parking spaces on the property. Therefore
the parking requirement is met and the applicant is not proposing to construct
additional parking. Beacon staff will primarily park in the lots located on the
north, south, and east side of the building. The parking lot nearest Nevada
Avenue will be used for those parents who may park while dropping off and
picking up their children. With the exception of an annual picnic, Beacon is not
proposing to have any special events in which additional parking is anticipated.
However when the annual picnic is held parking is anticipated to occur on
public streets. Within the neighborhood, there are “no parking” signs located
on Louisiana Avenue North between 35th and 36th Avenues North. After the
Three Rivers Park District constructs the Bassett Creek Regional Trail on
Nevada Avenue North, parking may not be allowed on the east side of Nevada.
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Student pick up and drop off - There are two existing areas off of Nevada and
Louisiana Avenues North where students could be picked up and dropped
off. Beacon is proposing to have those students who arrive by school bus to
be picked up and dropped off on the Louisiana Avenue side of the building,
while parents will pick up and drop off students on the Nevada Avenue. In the
interest of both safety and site circulation, Beacon will install traffic cones
during arrival and dismissal times so that vehicles will not have access
between the parent and bus drop off and pick up areas. The applicant will
add an additional driveway access off of Nevada to create a one-way loop-
shaped driveway that will make it easier for parents to exit the property once
their children have been picked up or dropped off. There is sufficient
stacking space available on the Louisiana Avenue side of the building for the
school buses. The City’s Public Works Director, the Police Department, and
West Metro Fire Rescue District, have reviewed this student pick up and drop
off plan and found it adequate to meet vehicle movement within the site,
including fire trucks.
With a peak enrollment of 750 students the school will have ten buses
dropping off and picking up students. At their Maple Grove facility, Beacon
states that 68% of the students take the bus to school and they believe
approximately the same percentage of students will take the bus to the
Crystal location. Therefore, about 200 vehicles per day will be dropping off
and picking up students at the Nevada side of the building. Student drop off
will occur between 8:30 and 9:00 AM, and pick up will occur between 3:30
and 4:00 PM. School staff will arrive before 8:30 AM and leave after 4:00
PM. Additional information about proposed traffic impacts is discussed
below.
Traffic impacts – The applicant has provided a traffic analysis report
(Attachment G), which provides a description of trips generated as a result of
this school use and suggestions to reduce the amount of traffic generated by
this use. In the project narrative (Attachment F), the applicant has provided a
traffic management plan for this use:
o Parent pick up and drop off will be separated from bus pick up and
drop off areas. The busier parent traffic will be concentrated on
Nevada Avenue which is designed to handle heavier traffic volumes.
o With the creation of a one-way, loop-shaped driveway on Nevada, it
will be quicker for parents to enter, drop off or pick up their children,
and leave the school property. This will help minimize congestion on
Nevada Avenue since vehicles will not be stacked on that street.
o Traffic conflicts will be minimized by having school staff arrive earlier
and leave later than parents dropping off and picking up their children.
o Beacon staff will serve as traffic monitors before and after school to
direct traffic, and the school will also install directional signage at
driveway entrances.
o Beacon will encourage students to bus, walk, bike or carpool with other
students. The school’s communication plan will reinforce where
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parents are to pick up and drop off their children. A bike rack is shown
on the site plan near the Louisiana Avenue North building entrance.
Recently City staff deployed traffic monitoring equipment south of the
intersection of Nevada and 36th Avenues North to identify current traffic
patterns with Cornerstone church and Lionsgate Academy on the property.
After reviewing current traffic patterns, staff believes the traffic management
plan created by Beacon is reasonable for the following reasons:
o Nevada Avenue, where the heavier school traffic will be concentrated,
is a municipal state aid street and minor collector designed to handle
larger traffic volumes. The most recent traffic count by the Minnesota
Department of Transportation (MnDOT) had approximately 1,800
vehicle per day on Nevada. Traffic volumes on 36 th Avenue North,
which is a major collector and a municipal state aid street, are
approximately 12,000 vehicles per day. Since collector streets are
typically designed to accommodate a range of 1,000 to 15,000
vehicles per day, these traffic volumes are well within normal operating
conditions for streets with these functional classifications. There are
currently no traffic control devices, such as stop signs, at the
intersections of Nevada/Louisiana Avenues and 36th Avenue North.
As elsewhere in the city, any decision to install traffic control devices is
based on engineering standards in the Minnesota Manual on Uniform
Traffic Control Devices.
o Arrival and departure times for the school differ from peak traffic times
for vehicles in the neighborhood leaving and arriving from the
workplace.
o There are options for the City to ease traffic congestion, including
striping modifications on Nevada to create a left turn lane for traffic
turning onto 36th Avenue and to create a left turn lane into the school
property for traffic heading south on Nevada from 36 th. These
changes would have an impact on parking restrictions on Nevada
Avenue North and would have to be evaluated prior to implementation.
If striping is implemented, staff recommends a condition of approval of
the CUP and site plan that Beacon reimburse the City for those costs.
o The City will monitor traffic flow in the surrounding area and conduct
additional studies if needed based on identified concerns. Staff
recommends making this a condition of approval of the CUP and site
plan.
Grading, drainage and erosion control – Engineering staff has reviewed the
grading, drainage and erosion control plans and found them acceptable.
Erosion control techniques that will be used on-site include silt fences, inlet
protection, wattles, logs, and a gravel construction entrance. The applicant is
required to have the Bassett Creek Watershed Management Commission
review and approve the erosion control plan and this has been made a
condition of approval of the CUP and site plan.
Stormwater management – The applicant has submitted a “Stormwater
Management Plan” which has been reviewed by engineering staff.
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PAGE 7 OF 9
Stormwater management will be provided by two new on-site infiltration
basins that will connect with existing storm sewer pipes. The first basin is
located near the proposed building and the second basin is located near the
proposed new driveway. The City Engineer has verified that these basins are
adequately sized to accommodate the additional stormwater runoff for the
building expansion.
Utilities - The proposed building addition will connect with existing water,
sanitary sewer and storm sewer mains. Engineering staff have reviewed these
utility connections and found them acceptable. The following is a description of
existing utility connections:
o Water main: Existing 6” main in Valley Place North, existing 8” in
Louisiana and Nevada Avenues North
o Sanitary sewer main: Existing 8” main in Valley Place North, Nevada
and Louisiana Avenues North
o Storm sewer main: Existing 18” main in Nevada Avenue North,
existing 12” main in Valley Place North, Louisiana Avenue North,
and within the property
Landscaping – The applicant is not proposing to remove any trees from the
property as a result of the building addition. The applicant will be planting a
total of 79 new trees: sixteen “liberty elm”, nine “swamp white oak”, thirteen
“river birch”, seventeen “boulevard american linden”, fourteen “black hills
spruce”, and ten “white pine”. All of these species are acceptable to the City.
The applicant will also be planting various shrub species on the property, and
installing plantings around the stormwater infiltration basins.
Pedestrian connections – There are no sidewalks on the perimeter of the
property, but there are on-site sidewalks providing access to the building.
There is an existing sidewalk on the north side of the existing driveway access
off of Nevada Avenue North. The traffic analysis (Attachment G) recommended
providing a sidewalk on the south side of the new driveway for children to walk
to the school entrance once they have been dropped off by their parents. This
sidewalk is not shown on the site plan, and staff recommends a condition of
approval of the CUP and site plan that this sidewalk be added. The traffic
analysis also recommended a new sidewalk on the west side of Louisiana
south of 35th to connect the existing sidewalk north of 35th with the school
property. Staff discussed adding this sidewalk connection and felt that it would
not be greatly utilized since few children will walk to this charter school.
Therefore, staff is recommending not requiring this sidewalk connection.
Beginning in 2016 Three Rivers Park District will construct a ten foot wide
bituminous extension of the Bassett Creek Regional Trail on the west side of
Nevada Avenue North.
Exterior elevations – The proposed addition will be constructed to match the
exterior building materials of the existing church building (Attachment I).
Exterior lighting – The applicant is not proposing to add any new exterior wall
lighting onto the building.
Screening - The applicant is not proposing any new rooftop or ground
mechanical equipment that will need to be screened. There are existing
unscreened dumpsters located on the side of the building facing Louisiana
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PAGE 8 OF 9
Avenue North. The applicant is proposing to enclose these dumpsters with a
metal gate with brick pillars that are compatible with the building. As
discussed previously, Beacon is adding many new trees and shrubs to help
screen the use from the surrounding residential neighborhood.
Signs – The applicant will be adding traffic control signs to the property to
direct bus and parent traffic. Existing monuments signs along Nevada an d
Louisiana Avenues North will be re-faced for Beacon. Any new walls signs
would require the submittal of a sign permit application prior to installation.
D. REQUESTED ACTION
At the May 9, 2016 Planning Commission, the Commission recommended
approval to the City Council of the conditional use permit and site plan for
Beacon Academy by a vote of eight to zero (one member absent) with the
following conditions of approval:
1. By reference, the approval of this CUP and site plan is described as those
property improvements shown in Attachment J.
2. With this CUP and site plan approval, Beacon Academy is limited to 750
students. If additional students are desired, Beacon shall apply to the City for
an amendment to this CUP and site plan.
3. Cornerstone Church and Lionsgate Academy shall vacate the property by
August 26, 2017.
4. Directional signs shall be installed to make site circulation clear including where
parent and school bus drop offs and pick ups are to occur, and where staff and
parent parking is located.
5. Prior to disturbing the site for the building addition, Beacon Academy shall:
Submit an erosion control plan to the Bassett Creek Watershed
Management Commission for their review and approval.
Submit a request to the Metropolitan Council to determine the sewer
availability charge (SAC), and pay the City this fee.
Sign a site improvement agreement with the City to guarantee completion of
the installation of the new driveway, sidewalk, stormwater infiltration basins,
landscaping, and dumpster enclosure.
Revise the site plan to add an additional sidewalk connection on the south
side of the new driveway as shown in Attachment G.
6. The City will monitor the traffic generated by Beacon Academy for impacts to
the City streets. The City may require street pavement striping modifications on
Nevada Avenue North to mitigate certain impacts if appropriate, and Beacon
shall reimburse the City for the costs of that striping. These costs shall not
exceed $3,000.
7. Beacon shall combine the two main parcels into one property identification
number with Hennepin County. If Beacon demolishes the home at 3447
Louisiana Avenue North, then it may combine that parcel with the other two.
8. A sign permit application shall be approved by the City prior to the installation of
any exterior signs.
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9. As required by City Code Section 520.07, construction activity must commence
for this project by December 31, 2017, unless an extension has been granted by
the City Council according to the requirements found in City Code.
City Council motion to approve the proposed resolution (Attachment K) is requested.
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PO Box 16269 St. Louis Park, MN 55416 888-232-5512 www.SpackConsulting.com
Technical Memorandum
To: Joe Radach, PE, Carlson McCain, Inc.
From: Bryant Ficek, P.E., P.T.O.E.
Date: April 7, 2016
Re: Beacon Academy Traffic Review
Beacon Academy is a charter school providing kindergarten through 8th grade classes. A new
location is proposed in the City of Crystal, between Nevada Avenue/Louisiana Avenue and 35th
Avenue/Valley Place. This technical memorandum examines the proposed school in terms of
expected traffic generation and site circulation.
Conclusions
Based upon the information and analysis in this report, the following conclusions and
recommendations are made:
The proposed school is expected to generate up to 227 entering trips and 189 exiting trips
during a typical weekday a.m. peak hour. Traffic during the school afternoon peak and
the normal p.m. peak hour are expected to be up to 125 in/153 out and 73 in/76 out,
respectively.
The proposed site circulation should be improved through consideration of Space, Time,
and Behavior categories. Specific recommendations include:
o Separate bus and parent drop-off/pick-up areas.
o A new access to Nevada Avenue, creating a one-way loop road around the west
side parking lot for drop-offs/pick-ups.
o A sidewalk adjacent to the new road to extend the stacking spaces for drop-
offs/pick-ups.
o A sidewalk connection to the existing sidewalk on Louisiana Avenue, north of 35th
Avenue.
o Staggered start and end times for classes.
o Before and/or after school activities, such as sports, arts, or general child care.
o Bicycle parking on-site.
o Facilities, like showers if possible, for staff that may bike or walk/run to work.
o Incentives to encourage bus, biking, walking/running to work/school as well as
carpooling.
o Planned procedures to accommodate drop-offs/pick-ups, usually involving older
students, staff, and/or volunteers to ensure safety.
o Publicizing procedures and any incentives to ensure families are aware of options,
of the expected behaviors, and of any potential incentives.
Following these recommendations will direct most traffic toward Nevada Avenue, as desired by
the City, and provide for smooth traffic operations during the peak periods. See attached figure
for these recommendations.
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Spack Consulting 2 of 4 Beacon Academy
Traffic Review
Trip Generation
The proposed school is expected to serve kindergarten through 8th grade students. Several
methods were examined to determine the expected traffic to and from the site:
Institute of Transportation Engineers (ITE) Trip Generation Manual, 9th Edition – a national
standard compiling the results of studies across the country.
Spack Consulting Local Trip Generation – the results of our studies on other school
projects.
Direct Calculations – using expected student and staff numbers with national data to
translate those numbers into vehicles.
Three peak periods were examined in terms of expected trip generation; a.m. coinciding with the
regular morning peak, school p.m. coinciding with the release of general classes, and p.m.
coinciding with the regular afternoon peak. Using the above methods, the expected trip
generation for the proposed school is shown in Table 1.
Table 1 – Expected Beacon Academy Trip Generation
Projection Method
AM Peak Hour School PM Peak PM Peak Hour
Enter Exit Enter Exit Enter Exit
ITE – Land Use 534A 186 152 95 116 55 58
Spack Consulting SchoolB 211 127 68 91 42 66
Direct CalculationsC 227 189 125 153 73 76
A Trip Generation rates for an Elementary School based on 750 students.
B Compilation of local data for elementary school within the Twin Cities.
C Assumes trip modes, student to car ratios, arrivals/departures during peak periods based on national data.
During the morning peak hour, up to 227 vehicles are expected to arrive at the proposed site
with the majority of those dropping off children and then exiting the school. As shown, the a.m.
peak hour is anticipated to be the busiest under any method. After-school activities, including
sports, arts, and child care, spread traffic out during the afternoon times.’
Site Circulation
School traffic tends to have very defined peak traffic as most parents will seek to drop-off and
pick-up their student(s) close to the class start and end times. To provide for an orderly
movement of vehicles into and out of the proposed site, three general categories are examined:
Space
Time
Behavior
The Space category refers to the physical location of movements and parking around the school.
In general, conflicting movements should be avoided and different modes of travel should be
separated. Additional information considered is the desire of the City to have most traffic, parent
drop-off/pick-up in this case, directed toward Nevada Avenue.
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Spack Consulting 3 of 4 Beacon Academy
Traffic Review
To achieve these goals, bus and passenger vehicles should be separated. Bus traffic should be
provided on the east side using the existing two access roads to Louisiana Avenue. This space
should be restricted to buses only during the school start and end times, but could allow for
parking at other times.
Keeping parent traffic toward Nevada Avenue can be achieved by creating a loop road using the
existing access to Nevada Avenue and creating a new road to the south. This road should provide
for one-way traffic, entering on the new south road and looping around to the existing north
road. Cones and/or facility personnel can prevent vehicles from crossing over to the Louisiana
Avenue access points.
To provide sufficient space for the drop-offs and pick-ups, a sidewalk should be provided on the
south side of the new road. This will provide a large stacking area for cars and a safe walking spot
for children away from the vehicle movements. The cones and/or monitor at the intersection
between the west and east sides of the parking/driving areas will allow for safe crossing of
children to the school.
The only existing sidewalk in the surrounding area is on the west side of Louisiana Avenue, to the
north of 35th Avenue. If a significant amount of children are expected to use that sidewalk, a
connection should be provided between that existing sidewalk and the internal sidewalks on the
proposed school grounds. If necessary, a school crossing guard (older students, volunteers,
and/or staff) could be provided to monitor and assist children at the crossing of 35th Avenue.
The Time category refers to the start and end times of school sessions. With several grades, these
times could be offset by five to 15 minutes each to spread out the traffic through the peak hour.
For example, one school previously examined by Spack Consulting uses three groups (K thru 2, 3
to 4, 5 to 6) separated by five or ten minutes each. Although seemingly a small distinction, this
separation has the desired effect of spreading traffic out over a greater amount of time and
reducing congestion.
Another element in the Time category is providing for before and/or after school activities. There
is a great variety in activities offered by schools to accommodate students that are dropped off
early or picked up after the end of classes. Providing for these activities reduces the number of
vehicles in the peak periods.
Finally, the Behavior category refers to strategies intended to reduce the number of cars that
travel to and from the school. These items can include infrastructure or incentives to encourage
other modes of travel, or methods to improve the orderly movement during peak times.
Infrastructure items should include convenient bicycle parking, ideally located in close proximity
to the front doors. Internal facilities, like showers for staff that may bike or walk/run to work,
would also encourage these modes.
7.2
Spack Consulting 4 of 4 Beacon Academy
Traffic Review
Incentives could be developed and offered to staff and/or parents/students at the proposed
school. For staff, incentives could include health care discounts for biking or walking to work a
certain number of times per month, preferential parking for carpooling, or discounts on transit
passes.
For parents, the best incentives are usually through the students, such as special recognition for
carpooling or biking/walking. Other items could include publicizing ‘walk-to-school’ or ‘bike-to-
school’ days.
The best school operations, in terms of drop-offs and pick-ups, will generally involve staff or
volunteers to provide for an orderly movement of vehicles and ensure the safety of children to
and from their vehicles. In some cases, moving vehicles in groups also works well, having five or
ten vehicles released from their drop-off/pick-up spot at one time and having the next group of
vehicles move into those spots at once. This can reduce congestion and ensure that all students
are safely in or out of their vehicles before the cars move out.
For any incentives and methods of movements around the proposed school, a primary key is to
let everyone know they exist. Ideally, this would be in the form of a transportation packet for
families at the beginning of the school year, a refresher during the school year as needed, and
information plainly provided on the website.
7.2
Spread Traffic Over More Time:
- Offset school start and end times
- Before and after school activities
Reduce the Number of Cars on Site:
- Convenient bicycle parking
- Walk-to-School or Bike-to-School days
- Encourage Options for Staff, such as
Preferential carpooling parking
Transit pass discounts
And/or other incentives
- A transportation information packet.
Physical Infrastructure Modifications to Improve Site Circulation Other Options to Improve Traffic Flow
Use older students, staff, and/or volunteers to
help facilitate orderly traffic flow and
movement of students into/out of cars
Group drop-offs/pick-ups in five or ten cars at
a time to reduce jockeying among drivers
for parking spots
Publicize incentives and desired operations
around the school, such as:
- Information clearly provided on the
school website.
Showers/facilities for staff who
bike or walk
Health care discounts for
biking or walking
Proposed Beacon Academy in Crystal, Minnesota
Internal Traffic Circulation Recommendations
Road extension for
pickup/dropoffs
New sidewalk for
pickup/dropoffs
Cones and/or monitor
to separate
pickups/dropoffsfrom
rest of lot during peak
times and provide for
safe crossings
Sidewalk extension to
link schoolto existing
sidewalk
Potential crossing
guard if needed
Bu
s
Ar
e
a
Spack Consulting Attachment
Beacon Academy
Traffic Review
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ATTACHMENT K
CITY OF CRYSTAL
MINNESOTA
RESOLUTION NO. 2016-________
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND SITE PLAN FOR
THE PROPERTY LOCATED AT 3420 NEVADA AVENUE NORTH
WHEREAS, Beacon Academy (“Applicant”) submitted an application to the City of
Crystal (“City”) for a conditional use permit and site plan to allow Beacon Academy to locate at
3420 Nevada Avenue North in Crystal, and to construct an approximately 15,000 SF building
expansion on the property, which is legally described in Exhibit A (“Property”); and
WHEREAS, the Planning Commission held a public hearing regarding the Applicants’
request on May 9, 2016 and voted to forward the application to the City Council with a
recommendation that the requested conditional use permit and site plan to allow Beacon
Academy and the building expansion be approved with certain conditions; and
WHEREAS, the City Planner’s report dated May 13, 2016 regarding this matter, which is
attached hereto as Exhibit B, is incorporated herein and made part of this conditional use permit
and site plan, except that the conditions set out below are controlling; and
WHEREAS, the City Council finds that the conditional use permit and site plan as
recommended by the Planning Commission would be in compliance with the applicable rules
and regulations of the Crystal City Code.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Crystal,
based on the record of this matter and the findings and determinations contained herein, hereby
approves and issues a conditional use permit and site plan to allow Beacon Academy to locate at
3420 Nevada Avenue North, and to construct an approximately 15,000 SF building expansion to
the Property subject to compliance with all of the following conditions of approval:
1. Property Improvements. By reference, the approval of this CUP and site plan is described as
those property improvements shown in Attachment J of Exhibit B.
2. Limit to Student Enrollment. With this CUP and site plan approval, Beacon Academy is limited
to 750 students. If additional students are desired, Beacon shall apply to the City for an
amendment to this CUP and site plan.
3. Existing Uses. Cornerstone Church and Lionsgate Academy shall vacate the property by August
26, 2017.
4. Directional Signs. Directional signs shall be installed to make site circulation clear including
where parent and school bus drop offs and pick ups are to occur, and where staff and parent
parking is located.
5. Site Disturbance. Prior to disturbing the site for the building addition, Beacon Academy shall:
7.2
Submit an erosion control plan to the Bassett Creek Watershed Management Commission
for their review and approval.
Submit a request to the Metropolitan Council to determine the sewer availability charge
(SAC), and pay the City this fee.
Sign a site improvement agreement with the City to guarantee completion of the
installation of the new driveway, sidewalk, stormwater infiltration basins, landscaping, and
dumpster enclosure.
Revise the site plan to add an additional sidewalk connection on the south side of the new
driveway as shown in Attachment G of Exhibit B.
6. Pavement Striping. The City will monitor the traffic generated by Beacon Academy for impacts
to the City streets. The City may require street pavement striping modifications on Nevada
Avenue North to mitigate certain impacts if appropriate, and Beacon shall reimburse the City for
the costs of that striping. These costs shall not exceed $3,000.
7. Consolidation of Property Identification Numbers. Beacon shall combine the two main parcels
into one property identification number with Hennepin County. If Beacon demolishes the home
at 3447 Louisiana Avenue North, then it may combine that parcel with the other two.
8. Signs. A sign permit application shall be approved by the City prior to the installation of any
exterior signs.
9. Commencement of Activity. As required by City Code Section 520.07, construction activity
must commence for this project by December 31, 2017, unless an extension has been granted by
the City Council according to the requirements found in City Code.
10. Compliance. This conditional use permit and site plan is subject to the applicable requirements
of the City Code, the Applicants are required to comply with all applicable federal, state, and
local laws, rules, regulations, and ordinances, and are required to obtain such other permits and
permissions as may be required.
11. No Waiver. Failure by the City to take action with respect to any violation of any condition,
covenant or term of this conditional use permit and site plan shall not be deemed to be a waiver
of such condition, covenant, or term or any subsequent violation of the same or any other
condition, covenant, or term.
12. Revocation. The violation of any terms or conditions of this conditional use permit and site
plan including, but not limited to, any applicable federal, state, or local laws, rules, regulations,
and ordinances, may result in revocation of the conditional use permit. The Applicants shall be
given written notice of any violation and reasonable time, as determined by the City, to cure the
violation before a revocation of the permit will occur.
13. Binding Effect. This conditional use permit and site plan, and the conditions placed on it, are
binding on the Applicants, their successors and assigns, shall run with the Property, and shall
not in any way be affected by the subsequent sale, lease, or other change from current
ownership, until the conditional use permit and site plan is terminated or revoked as provided
herein. The obligations of the Applicants under this conditional use permit and site plan shall
also be the obligations of the current and any subsequent owners of the Property.
14. Acceptance of Conditions. Utilization of the Property for any of the uses allowed by this
conditional use permit and site plan shall automatically be deemed acceptance of, and agreement
to, the terms and conditions of this conditional use permit without qualification, reservation, or
exception.
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Adopted by the Crystal City Council this 17th day of May, 2016.
____________________________
Jim Adams, Mayor
ATTEST:
___________________________
Chrissy Serres, City Clerk
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EXHIBIT A
Legal Description of the Property
Lots 1, 2, and 3, Block 1, Mount Crystal Addition, according to the recorded plat thereof, and
situate in Hennepin County, Minnesota
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EXHIBIT B
Planner’s Report
(attached hereto)
7.2
Memorandum
DATE: May 17, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Mick Cyert, Engineering Project Manager
SUBJECT: Award Contract for Alley Reconstruction Project 2016-07
On April 5th the Council approved the plans and specifications and ordered the advertisement of bids
for the 2016-07 Alley Reconstruction project. The bids were publicly opened at 10:00am on Tuesday,
May 10th. The bids received for the project are listed below:
1) Ron Kassa Construction $142,368.00
2) Asphalt Contractors, Inc. $144,385.58
Engineers estimate (Feasibility): $133,328.00
Additional storm sewer structure: $6,000.00
Revised Engineers estimate: $139,328.00
A storm sewer structure was added to the project after the feasibility report was prepared. The cost of
this structure ($6,000) is included in the contractors bid and will be paid for by the storm drainage utility
fund on top of the 40% of the project cost paid out of the storm utility fund.
Staff has reviewed the bids and found them to be accurate and in order. Additionally, City staff will be
performing some of the work for the alley project. Only the mill rental and some miscellaneous
materials will be charged to the project (the cost which is not included in the contractor’s bid).
Attachments
• Project Location Map
• Project Schedule
Recommended Action
Motion authorizing the contract with Ron Kassa Construction in the amount of $142,368.00 for the
construction of the 2016 Alley Reconstruction project.
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April 5, 2016
G:\Projects\2016\2016 Alley Const\Assessments\429 Project Process Form Alley 16.docx
2016 – Concrete Alley Paving Construction Project Process (2016-07)
429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements.
12/23/15 rev 3/28/16
Date Project Step Purpose of Step Council Action Staff Action
January 19, 2016 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2016
February 5, 2016
Accept Feasibility Report and Call for
Improvement Hearing
The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and
potential assessments. As part of the meeting the City Council will also set the date and time for
the Improvement Hearing as required by the 429 process
Resolution 2016
February 8, 2016
5:30 – 7-30 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions
they have about the project
Mail Notices
February 4, 2016
March 15, 2016
Conduct Improvement Hearing
The purpose of this hearing is for the City Council to discuss a specific local improvement before
ordering it done. The Council considers all the information in the Feasibility Report and any other
information necessary for Council deliberation.
At the Improvement Hearing interested persons may voice their concerns, whether or not they are
in the proposed assessment area. A reasonable estimate of the total amount to be assessed and
a description of the methodology used to calculate individual assessments for affected parcels
must be available at the hearing. If the Council rejects the project, it may not reconsider that same
project unless another hearing is held following the required notice.
Public Hearing
Mail notice:
February 24,
2016
Ad in paper:
February 25 &
March 3, 2016
March 15, 2016 Order Improvement and Preparation of
Plans and Specifications
The project may be ordered any time within 6 months after the Improvement Hearing. It is not
advisable to change project parameters after ordering the improvement. Upon ordering the
improvement construction drawings and specifications are prepared. Any changes to the project
scope after this point will require redesign effort with additional cost and staff time as a result. This
also has the potential to delay the project.
Resolution 2016
April 5, 2016 Approve Plans and Order
Advertisement for Bids This step is a requirement of the 429 process. Resolution 2016
7.3
April 5, 2016
G:\Projects\2016\2016 Alley Const\Assessments\429 Project Process Form Alley 16.docx
Date Project Step Purpose of Step Council Action Staff Action
April 6, 2016 Publish Ad for Bid in Sun Post News
Paper A step in the bidding process. The project will also be advertised on Quest CDN website
Publish Ad for Bid
Ad in paper April
14 & 21,2016
May 10, 2016
Bid Opening – 10:00 A.M.
Bids are opened by staff and tabulated. From here staff will make a recommendation to the City
Council for award. Open Bids
May 17,2016
Accept Bid and Award Contract
City Council approves all the project construction-related contracts. This step is required in the 429
process and allows for the project to move forward with starting the actual construction process.
Resolution 2016
Execute contract
issue notice to
proceed
Late July –
August, 2016 Construction
Once the project is awarded staff manages the day-to-day contract execution. Project Manager or
Resident Project Representative is on-site to make sure the project is constructed in accordance to
the plans and specifications. Communications between the contractor and city is primarily through
the City Engineer, Project Manager and Resident Project Representative.
Significant changes will be brought to the City Council for approval prior to the work being
executed. Minor changes and field directives are authorized by the City Engineer in advance to
maintain the project schedule. Adjustments to estimated quantities occur during the final
acceptance of the improvements.
Manage Project
September 20, 2016
Declare Amount to be assessed Order
Preparation of Assessment Roll and
Call for Assessment Hearing
The City Council will set the date and time for the Assessment Hearing as required by the 429
process.
Resolution 2016
October 18, 2016 Conduct Assessment Hearing
The purpose of this hearing is to give property owners an opportunity to express concerns about
the actual special assessment. At the Assessment Hearing the City Council shall hear and
consider all objections to the proposed assessment, whether presented orally or in writing. This is
a required step in the 429 process. Properties that went ahead with private driveway and sewer
service repair work agreed to waive their right to appeal the assessment for the repair work.
Public Hearing
Mail Notice
September 28,
2016
Ad in paper:
September 29 &
October 6, 2016
7.3
April 5, 2016
G:\Projects\2016\2016 Alley Const\Assessments\429 Project Process Form Alley 16.docx
Date Project Step Purpose of Step Council Action Staff Action
October 18,2016 Adopt Assessments
City Council must, by resolution, adopt the same as the special assessment against the lands
named in the assessment roll. This step is a requirement of the 429 process. Once the
assessment roll is adopted the assessments are set and become liens against the properties
listed.
Resolution 2016
Mail notice of
adoption on and
explanation of
payment options
October 20, 2016
November 23, 2015 Assessments Certified to Hennepin
County Assessments
Certified
7.3
RESOLUTION NO. 2016- ___
AWARD CONTRACT FOR ALLEY RECONSTRUCTION PROJECT
PROJECT # 2016-07
WHEREAS, the Crystal City Council ordered the feasibility report for the project
on January 19, 2016; and
WHEREAS, the Crystal City Council accepted the feasibility report and called for
a public improvement hearing on February 5, 2016; and
WHEREAS, the Crystal City Council held a public improvement hearing and
authorized the preparation of construction plans and specifications by Crystal
Engineering Department on March 15, 2016; and
WHEREAS, the Crystal City Council approved construction plans and
specifications and authorized solicitation of public bids for said construction on April 5,
2016; and
WHEREAS, two bids were received and publicly opened on May 10, 2016; and
WHEREAS, Ron Kassa Construction submitted the low bid and has successfully
completed similar projects for the City in the past and is in good standing.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
awards the contract for the 2016 Alley Reconstruction Project (No. 2016-07) to Ron
Kassa Construction in the amount of $142,368.00.
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby
authorized to sign such contract.
Adopted by the Crystal City Council this 17th day of May, 2016.
_____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Christina Serres, City Clerk
7.3
Memorandum
DATE: May 17, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Randy Kloepper, Utilities Superintendent
SUBJECT: Replacement of Lift Station Pumps and Valves at Maryland Lift Station
Summary
The wastewater pumps (2) at the Maryland Lift station were installed in 1966 and pump
approximately 3.5 million gallons of wastewater per year. To ensure the City’s ability to pump
this quantity of waste water it is necessary for us to be proactive in our maintenance and
replacement of both the lift station pumps.
Both pumps at the Maryland Lift Station have around 32,000 hours of running time since
install. To ensure the reliability of this station to pump the amount of wastewater required
during heavy flow events it is requested that we purchase replacement pumps.
The current pumps at this lift station are a Smithand Loveless brand and as such has Smith and
Loveless specific mounting. To eliminate the need to replace piping and mounting, Smith and
Loveless model was the only quote requested for this replacement. By having the same pumps
in place, the tools and maintenance needed will be the same.
It is additionally proposed that while the pumps are being replaced and the lift station is down
that the valves and pipe fittings be replaced at the same time. Conducting this replacement
work at the same time will address multiple maintenance needs while taking the station out of
service only one time.
Quotes:
• General Repair Service - $17,962.00 - Pumps and Check Valves plus freight.
• Smith & Loveless, Inc. - $29,526.00 – Pumps and Check Valves.
• HD Supply Waterworks - $987.40 – Gate Valves
The replacement of the Maryland Lift Station pumps (2) was budgeted for $25,000 (BU – 6523)
Recommended Action
Motion to authorize the purchase of the Smith and Loveless pumps and check valves from
General Repair Services and the gate valves from HD Supply Waterworks.
7.4
RESOLUTION NO. 2016 - ______
APPROVING EXPENDITURE FOR MARYLAND LIFT STATION
PUMPS AND VALVES
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the Maryland Lift Station pumps and valves should be replaced to continue
system reliability; and
WHEREAS, the funds are allocated in the 2016 Utility Capital Improvement Plan (CIP)
for Sanitary Sewer equipment replacement;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council authorizes the
purchase of the replacement sanitary sewer pumps from General Repair Service.
BE IT RESOLVED that the Crystal City Council authorizes the purchase of the
replacement valves from HD Supply.
Adopted by the Crystal City Council this 17th day of May, 2016.
___________________________________
Jim Adams, Mayor
ATTEST:
______________________________
Chrissy Serres, City Clerk
7.4
Memorandum
DATE: May 17, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Contract with SEH, Inc. for construction inspection of Gardendale development
Summary
On May 3, 2016 the City Council approved the Development Agreement for the Gardendale
Development. Part of that agreement included a cash deposit from the developer for $24,000
to cover inspection costs with the project.
Because the development project includes the installation of storm, water, sanitary sewer,
curb and gutter, and street that will be eventually owned and maintained by the City, it is
critical that the construction be inspected to verify it meets City standards. SEH has extensive
experience designing and inspecting City owned infrastructure. Since they are familiar with City
standards and have staff in the City for the Phase 15 project, the City requested a proposal
from SEH for inspection services for the Gardendale Development.
The proposed contract cost is not to exceed $24,000 which is the same amount as the
Development Agreement deposit.
Due to all the construction projects starting up, the City does not have the staff available to
provide the needed inspections for the Gardendale project.
Attachment
• SEH, Inc. Supplemental Letter of Agreement
Recommended Action
Motion to authorize the agreement with SEH, Inc. for construction services for the Gardendale
subdivision.
7.5
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is an equal opportunity employer | www.sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax
Supplemental Letter of Agreement
to Agreement for Professional Services
Dated July 7, 2009
May 9, 2016 RE: Crystal, MN
Gardendale Subdivision
Construction Phase Services
SEH No. CRYST137089 10.00
Mark Ray, PE
Director of Public Works / City Engineer
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422-1696
Dear Mark:
Thank you for the opportunity to submit a Supplemental Letter Agreement for providing construction
phase services associated with the Gardendale Subdivision Project.
Understanding of Work
Based on our discussion during the week of April 25, 2016, we understand that our construction
observation services includes the following items and key assumptions.
Resident Project Representative (RPR) services to verify conformance to the project plans and
specifications.
Construction progress records, including a photographs of progress and key items.
Provide communication and updates with the City Engineer.
Punch list preparation and progress tracking.
Review shop drawings.
Coordination of testing needed with the materials testing firm will be by the Contractor.
Construction staking services will not be necessary.
Preparation of applications for payments will not be necessary.
We anticipate our services to be needed on a part-time basis during the project.
We anticipate the bulk of our services to be completed in 3 to 5 weeks with some follow up for
tracking punch list items.
Proposed Fee
If accepted, we will provide our services to the City for a not-to-exceed fee of $24,000, including
reimbursable expenses. We will bill the City monthly on an hourly basis for services, expenses, and
equipment as described in Exhibit C-1 of the Agreement. Our services are in accordance with the
updated Exhibit A, Paragraph D of the Agreement for Professional Services dated July 7, 2009
(Agreement).
7.5
Mark Ray, P.E
May 9, 2016
Page 2
This Supplemental Letter Agreement and the Agreement represent the entire understanding between the
City and us in respect to the project and may only be modified in writing signed by both of us. If it
satisfactorily sets forth your understanding of our agreement, please sign the enclosed copy of this letter
in the space provided below and return it to us.
Please contact me at 952.912.2624 or aditzler@sehinc.com with questions regarding this proposal.
Thanks again for the opportunity to assist the City with this project.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
A a r o n T . D i t z l e r , P E
Project Manager
City of Crystal, Minnesota
Accepted this _____ day of _________________, 2016
By: _____________________________
Title _____________________________
By _____________________________
Title _____________________________
p:\ae\c\cryst\136936\1-genl\10-contracts\03-proposal\development proposal\gardendale subdivision construction proposal.docx
7.5
RESOLUTION NO. 2016 - ______
APPROVING AGREEMENT FOR INSPECTION SERVICES
FOR GARDENDALE DEVELOPMENT
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City; and
WHEREAS, the Crystal City Council has approved the development agreement for the
Gardendale Development project; and
WHEREAS, the Gardendale Development includes the construction of utilities and
streets that will be owned and maintained by the City; and
WHEREAS, a cash deposit was required and provided by the developer to cover the cost
of City inspection for the project;
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council authorizes the
agreement with SEH, Inc. for inspection services for the Gardendale Development project.
BE IT FURTHER RESOLVED that the Mayor and City Manager are authorized to sign
the agreement.
Adopted by the Crystal City Council this 17th day of May, 2016.
___________________________________
Jim Adams, Mayor
ATTEST:
______________________________
Chrissy Serres, City Clerk
7.5
Posted: May 13, 2016
CRYSTAL CITY COUNCIL
SECOND WORK SESSION AGENDA
Tuesday, May 17, 2016
To immediately follow the EDA Special Meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at ______ p.m. on
Tuesday, May 17, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota.
I. Attendance
Council members Staff
____ Kolb ____ Norris
____ Libby ____ Therres
____ Parsons ____ Revering
____ Peak ____ Ray
____ Adams ____ Gilchrist
____ Dahl ____ Serres
____ Deshler
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Requirements for beer and wine in the parks
2. Phase 16 (Skyway) Street Reconstruction Feasibility Report
3. DeCola Ponds/Tri City JWC meeting update
4. Constituent issues update
5. New business*
6. Announcements*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: May 17, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Phase 16 Street Reconstruction – Order Feasibility Report
Summary
This summer the Crystal street reconstruction program is in Phase 15 of a total of 16 phases
that originally started in 1995. Phase 16 is proposed to take place in 2016. Street reconstruction
projects last around two years from design to final project closeout. At the June 7th Council
meeting the Council will be asked to order the preparation of the feasibility report for the
Phase 16 project. The feasibility report looks at the entire project to determine the project
limits, existing conditions, proposed work to be included in the project, and includes both an
initial cost estimate and estimate of assessments.
Ordering the feasibility report item on June 7th will be the first of six Council meetings, over the
next year, where project items will come to the Council for consideration and proposed action.
Opportunities for public input will occur throughout the project.
• Staff have already talked and met with a few residents about some key project topics.
• A questionnaire will be mailed out to properties in the project area this summer.
• Neighborhood meetings will occur in the fall of 2016 and early spring 2017.
• Public hearings will occur in the fall of 2016, spring 2017, and fall 2017.
• Residents may contact City staff assigned to the project anytime.
• Both City staff and consultant staff will be in the field during construction.
Key topics of discussion will include overall project process, an optional sidewalk along Regent
Avenue between Bass Lake Road and MAC Park, dead end streets along Regent Avenue and two
other locations, and the permanent closure of a portion of 60th St between Quail Ave and the
airport.
Attachments
• Phase 16 Location Map (preliminary)
• Phase 16 Project Process schedule
Recommended Action
Discuss proposed agenda item.
B
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Becker Park
CrystalShoppingCenter
CRYSTAL
AIRPORT
BASS LAKE ROAD
North Bass Lake Park
Skyway Park
Crystal
Airport
56TH
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62ND
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FILE NO.
CRYST137212
FIGURE 1
PHASE 16PHASE 16
LOCATION MAPLOCATION MAP
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Legend
Project Limits
City Parks
Water Features
Area Not in Study
DRAFT
May 12, 2016
G:\Council Executive Summaries\2016\Workshops\5.17.16\Phase 16 project schedule 5.12.16.docx
2016 – Phase 16 Twin Oaks Street Reconstruction Project Process (2016-16)
429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements.
Rev.5/4/16
Date Project Step Purpose of Step Council Action Staff Action
May 17, 2016 Council work session on Feasibility
Report Discuss Phase 16 project and first steps of starting design.
June 7, 2016 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2016
September 6, 2016 Council Work session Update Provide the Council with information on the Feasibility Report and the next required steps.
September 20, 2016 Accept Feasibility Report and Call for
Improvement Hearing
The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and
potential assessments. As part of the meeting the City Council will also set the date and time for
the Improvement Hearing as required by the 429 process.
Resolution 2016
October 6, 2016 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions
they have about the project. Meeting will be in the Community Room from 6pm to 8pm. Mail Notices late
September 2016
October 18, 2016 Improvement Hearing
The purpose of this hearing is for the City Council to discuss a specific local improvement before
ordering it done. The Council considers all the information in the Feasibility Report and any other
information necessary for Council deliberation.
At the Improvement Hearing interested persons may voice their concerns, whether or not they are
in the proposed assessment area. A reasonable estimate of the total amount to be assessed and
a description of the methodology used to calculate individual assessments for affected parcels
must be available at the hearing. If the Council rejects the project, it may not reconsider that same
project unless another hearing is held following the required notice.
Public Hearing
Mail notice:
late September
2016
Ad in paper:
Last week in
September and
first week in
October
October 18, 2016 Order Improvement and Preparation of
Plans and Specifications
The project may be ordered any time within 6 months after the Improvement Hearing. It is not
advisable to change project parameters after ordering the improvement. Upon ordering the
improvement construction drawings and specifications are prepared. Any changes to the project
scope after this point will require redesign effort with additional cost and staff time as a result. This
also has the potential to delay the project.
Resolution 2016
January 12, 2017 Neighborhood Meeting Present plans and specifications to the neighborhood. Gather resident input on concerns or
questions they have about the project.
Mail notice:
Late December
2016
February 7, 2017 Approve Plans and Order
Advertisement for Bids This step is a requirement of the 429 process. Resolution 2017
Mid February 2017 Publish Ad for Bid in Sun Post News
Paper A step in the bidding process. The project will also be advertised on Quest CDN website Publish Ad for Bid
March 16, 2017
Bid Opening – 11:00 A.M.
Final step in the bidding process. Bids are opened by staff and tabulated. From here staff will
make a recommendation to the City Council for award. Open Bids
March 21, 2017
Declare Amount to be assessed Order
Preparation of Assessment Roll and
Call for Assessment Hearing
The City Council will set the date and time for the Assessment Hearing as required by the 429
process. Resolution 2017
April 4, 2017 Council work session on Phase 16 Discuss Phase 16 assessments, bids, and construction process
May 12, 2016
G:\Council Executive Summaries\2016\Workshops\5.17.16\Phase 16 project schedule 5.12.16.docx
Date Project Step Purpose of Step Council Action Staff Action
April 18, 2017 Assessment Hearing
The purpose of this hearing is to give property owners an opportunity to express concerns about
the actual special assessment. At the Assessment Hearing the City Council shall hear and
consider all objections to the proposed assessment, whether presented orally or in writing. This is
a required step in the 429 process.
Public Hearing
Mail notice:
Early April
Ad in paper:
Early April
April 18, 2017 Adopt Assessments
City Council must, by resolution, adopt the same as the special assessment against the lands
named in the assessment roll. This step is a requirement of the 429 process and allows for the
project to move forward with beginning the actual construction process. Once the assessment roll
is adopted the assessments are set and become liens against the properties listed.
Resolution 2017
Mail notice of
adoption on April
19, 2017
April 18, 2017 Accept Bids and Award Contracts City Council approves all the project construction-related contracts. This step is required in the 429
process and allows for the project to move forward with starting the actual construction process. Resolution 2017
Late April – Early
November 2017 Construction
Once the project is awarded staff manages the day-to-day contract execution. Resident Project
Representative is on-site to make sure the project is constructed in accordance to the plans and
specifications. Communications between the contractor and city is primarily through the City
Engineer, Project Manager and Resident Project Representative.
Significant changes will be brought to the City Council for approval prior to the work being
executed. Minor changes and field directives are authorized by the City Engineer in advance to
maintain the project schedule. Adjustments to estimated quantities occur during the final
acceptance of the improvements.
Manage project
October 17, 2017
Conduct Private Driveway and Sewer
Service Repair Assessment Hearing
and Adopt Assessment
This hearing is only for the properties that chose to participate in the optional driveway and/or
sewer program. Properties that went ahead with the work did agree to waive their right to appeal
the assessment. The purpose of this hearing is to give property owners an opportunity to express
concerns about the actual special assessment. At the Assessment Hearing the City Council shall
hear and consider all objections to the proposed assessment, whether presented orally or in
writing.
Resolution 2017 /
Public Hearing
November 21, 2017 Assessments Certified to Hennepin
County Assessments
Certified
June 2018 Final Layer of asphalt placed
Construction Completion
The City Engineer will determine when the project specifications have been met and final payment
should be made to the Contractor. Project closed out
G:\Council Executive Summaries\2016\Workshops\5.17.16\DeCola Ponds 5.10.16.docx
Memorandum
DATE: May 17, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Medicine Lake Road/Winnetka Ave Flood Mitigation Plan Update
In 2012 the Cities of Crystal, Golden Valley, and New Hope started a joint study of the
watershed around the intersection of Medicine Lake Road and Winnetka Avenue to assess the
flooding risk and identify potential solutions. This study is now nearing its completion and staff
would like to provide the Council with an update.
Background
This area of the City is in the Bassett Creek Watershed and one of the key points of concern is a
low point along Medicine Lake Road, just east of Winnetka Avenue North (see attached map).
The drainage area that flows through this location is approximately 275 acres (0.43 square
miles or an area roughly equal to 7% of the size of Crystal). During large rain events the flooding
at this low point prevents vehicles from traveling along Medicine Lake Road. Of primary
concern is that emergency vehicle through the area is also restricted.
From a Crystal perspective, we are at an upstream location of the primary flooding concern.
That said, a significant portion of the storm water that contributes to the flooding runs through
Yunker Park.
Yunker park’s critical role
City staff has received comments from residents about the wet soil conditions at Yunker Park.
Yunker Park serves a critical role in storm water management in that portion of Crystal and also
plays an important role in mitigating the downstream impacts of large rain events. It is not
feasible from a cost standpoint to somehow redirect the storm water running to Yunker Park to
another area. The more practical approach is to embrace the storm water management role of
Yunker Park and explore a re-design the low area so that it can hold the water from large rain
events and slowly, but properly, drain down to reduce the impact downstream.
At the May 31st Tri-City Council Meeting staff from Barr Engineering will present the study,
findings, and proposed next steps. The discussion at the work session on the 17th will provide
the Council with some additional background on the topic in advance of the joint meeting.
Attachment
Crystal
Golden Valley
New Hope
102
70
156
66
32nd Ave N
Medicine Lake Rd
Duluth St
23rd Ave N
28th Ave
29th Ave
Sandburg Rd
W e s l e y D r
Olympia St
Patsy La
30th Ave N
Northern Dr
31st Ave N
Julianne Ter
Westbend Rd
29th Ave N
Hampshire La N
30th Ave
32nd Ave
Elgin Pl N
33rd Ave N
2 9 t h P l N
25th Ave N
La
m
phere Dr
Viewcrest La
Rose Manr Wynnwood Rd
31st Ave
32nd Pl
33rd Ave
30th Ave N
Olympia S t
33rd Ave N
2 9 t h A v e N
31st Ave
Flow Direction
Study Area
Municipality
100-Year Flood Inundation Area*
Subwatersheds
Streets
Ponds and Wetlands
Decola Pond A
Direct WS = 66 ac
Total WS = 66 ac
Decola Pond B
Direct WS = 306 ac
Total WS = 372 ac
Decola Pond C
Direct WS = 79 ac
Total WS = 451 ac
Decola Pond D
Direct WS = 4 ac
Total WS = 455 ac
Decola Pond E
Direct WS = 57 ac
Total WS = 512 ac
Decola Pond F
Direct WS = 93 ac
Total WS = 605 ac
Decola Pond A
Decola
Pond B
Decola
Pond C
Decola
Pond D
Decola
Pond E
Decola
Pond F
Honeywell
Pond
N
Figure 1-1
PROJECT AREA
Medicine Lake Road and Winnetka Avenue
Flood Mitigation Plan
Cities of Golden Valley, New Hope, and Crystal
0 750 1,500375Feet
* Based on XP-SWMM modeling utilizing the Atlas 14
precipitation depths and nested storm distribution
Low Point on
Medicine Lake Road
Please hand this form to the City Clerk before the meeting begins.
To provide ample opportunity for all, speaking time is limited
to three minutes and topic discussion is limited to 10 minutes.
(Information provided on this form is open to the public)
(please print clearly)
The topic I wish to address is: f. C - '
L�"'' �'
W1
Address: _ `11 C 11)'r -"Aa1 — /
Zip Code: 5 4/ a 1' Date:
Day Phone (optional):
Email (optional):
Thank you for your attendance and participation.