2016.05.17 Work Session Packet (2nd)
Posted: May 13, 2016
CRYSTAL CITY COUNCIL
SECOND WORK SESSION AGENDA
Tuesday, May 17, 2016
To immediately follow the EDA Special Meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at ______ p.m. on
Tuesday, May 17, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota.
I. Attendance
Council members Staff
____ Kolb ____ Norris
____ Libby ____ Therres
____ Parsons ____ Revering
____ Peak ____ Ray
____ Adams ____ Gilchrist
____ Dahl ____ Serres
____ Deshler
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Requirements for beer and wine in the parks
2. Phase 16 (Skyway) Street Reconstruction Feasibility Report
3. DeCola Ponds/Tri City JWC meeting update
4. Constituent issues update
5. New business*
6. Announcements*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Memorandum
DATE: May 17, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Phase 16 Street Reconstruction – Order Feasibility Report
Summary
This summer the Crystal street reconstruction program is in Phase 15 of a total of 16 phases
that originally started in 1995. Phase 16 is proposed to take place in 2016. Street reconstruction
projects last around two years from design to final project closeout. At the June 7th Council
meeting the Council will be asked to order the preparation of the feasibility report for the
Phase 16 project. The feasibility report looks at the entire project to determine the project
limits, existing conditions, proposed work to be included in the project, and includes both an
initial cost estimate and estimate of assessments.
Ordering the feasibility report item on June 7th will be the first of six Council meetings, over the
next year, where project items will come to the Council for consideration and proposed action.
Opportunities for public input will occur throughout the project.
• Staff have already talked and met with a few residents about some key project topics.
• A questionnaire will be mailed out to properties in the project area this summer.
• Neighborhood meetings will occur in the fall of 2016 and early spring 2017.
• Public hearings will occur in the fall of 2016, spring 2017, and fall 2017.
• Residents may contact City staff assigned to the project anytime.
• Both City staff and consultant staff will be in the field during construction.
Key topics of discussion will include overall project process, an optional sidewalk along Regent
Avenue between Bass Lake Road and MAC Park, dead end streets along Regent Avenue and two
other locations, and the permanent closure of a portion of 60th St between Quail Ave and the
airport.
Attachments
• Phase 16 Location Map (preliminary)
• Phase 16 Project Process schedule
Recommended Action
Discuss proposed agenda item.
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CrystalShoppingCenter
CRYSTAL AIRPORT
BASS LAKE ROAD
North Bass Lake Park
Skyway Park
Crystal
Airport
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FILE NO.
CRYST137212
FIGURE 1
PHASE 16PHASE 16
LOCATION MAPLOCATION MAP
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Legend
Project Limits
City Parks
Water Features
Area Not in Study
DRAFT
May 12, 2016 G:\Council Executive Summaries\2016\Workshops\5.17.16\Phase 16 project schedule 5.12.16.docx
2016 – Phase 16 Twin Oaks Street Reconstruction Project Process (2016-16)
429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements. Rev.5/4/16
Date Project Step Purpose of Step Council Action Staff Action
May 17, 2016 Council work session on Feasibility Report Discuss Phase 16 project and first steps of starting design.
June 7, 2016 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2016 September 6, 2016 Council Work session Update Provide the Council with information on the Feasibility Report and the next required steps.
September 20, 2016 Accept Feasibility Report and Call for Improvement Hearing
The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and potential assessments. As part of the meeting the City Council will also set the date and time for the Improvement Hearing as required by the 429 process. Resolution 2016
October 6, 2016 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions they have about the project. Meeting will be in the Community Room from 6pm to 8pm. Mail Notices late September 2016
October 18, 2016 Improvement Hearing
The purpose of this hearing is for the City Council to discuss a specific local improvement before ordering it done. The Council considers all the information in the Feasibility Report and any other information necessary for Council deliberation. At the Improvement Hearing interested persons may voice their concerns, whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing. If the Council rejects the project, it may not reconsider that same project unless another hearing is held following the required notice.
Public Hearing
Mail notice: late September 2016 Ad in paper: Last week in September and first week in October
October 18, 2016 Order Improvement and Preparation of Plans and Specifications
The project may be ordered any time within 6 months after the Improvement Hearing. It is not advisable to change project parameters after ordering the improvement. Upon ordering the improvement construction drawings and specifications are prepared. Any changes to the project scope after this point will require redesign effort with additional cost and staff time as a result. This also has the potential to delay the project.
Resolution 2016
January 12, 2017 Neighborhood Meeting Present plans and specifications to the neighborhood. Gather resident input on concerns or questions they have about the project. Mail notice: Late December 2016
February 7, 2017 Approve Plans and Order Advertisement for Bids This step is a requirement of the 429 process. Resolution 2017
Mid February 2017 Publish Ad for Bid in Sun Post News Paper A step in the bidding process. The project will also be advertised on Quest CDN website Publish Ad for Bid
March 16, 2017
Bid Opening – 11:00 A.M. Final step in the bidding process. Bids are opened by staff and tabulated. From here staff will make a recommendation to the City Council for award. Open Bids
March 21, 2017 Declare Amount to be assessed Order Preparation of Assessment Roll and Call for Assessment Hearing
The City Council will set the date and time for the Assessment Hearing as required by the 429 process. Resolution 2017
April 4, 2017 Council work session on Phase 16 Discuss Phase 16 assessments, bids, and construction process
May 12, 2016 G:\Council Executive Summaries\2016\Workshops\5.17.16\Phase 16 project schedule 5.12.16.docx
Date Project Step Purpose of Step Council Action Staff Action
April 18, 2017 Assessment Hearing
The purpose of this hearing is to give property owners an opportunity to express concerns about the actual special assessment. At the Assessment Hearing the City Council shall hear and consider all objections to the proposed assessment, whether presented orally or in writing. This is a required step in the 429 process.
Public Hearing
Mail notice: Early April Ad in paper: Early April
April 18, 2017 Adopt Assessments
City Council must, by resolution, adopt the same as the special assessment against the lands named in the assessment roll. This step is a requirement of the 429 process and allows for the project to move forward with beginning the actual construction process. Once the assessment roll is adopted the assessments are set and become liens against the properties listed.
Resolution 2017 Mail notice of adoption on April 19, 2017
April 18, 2017 Accept Bids and Award Contracts City Council approves all the project construction-related contracts. This step is required in the 429 process and allows for the project to move forward with starting the actual construction process. Resolution 2017
Late April – Early November 2017 Construction
Once the project is awarded staff manages the day-to-day contract execution. Resident Project Representative is on-site to make sure the project is constructed in accordance to the plans and specifications. Communications between the contractor and city is primarily through the City Engineer, Project Manager and Resident Project Representative. Significant changes will be brought to the City Council for approval prior to the work being executed. Minor changes and field directives are authorized by the City Engineer in advance to maintain the project schedule. Adjustments to estimated quantities occur during the final acceptance of the improvements.
Manage project
October 17, 2017 Conduct Private Driveway and Sewer Service Repair Assessment Hearing and Adopt Assessment
This hearing is only for the properties that chose to participate in the optional driveway and/or sewer program. Properties that went ahead with the work did agree to waive their right to appeal the assessment. The purpose of this hearing is to give property owners an opportunity to express concerns about the actual special assessment. At the Assessment Hearing the City Council shall hear and consider all objections to the proposed assessment, whether presented orally or in writing.
Resolution 2017 / Public Hearing
November 21, 2017 Assessments Certified to Hennepin County Assessments Certified
June 2018 Final Layer of asphalt placed Construction Completion The City Engineer will determine when the project specifications have been met and final payment should be made to the Contractor. Project closed out
G:\Council Executive Summaries\2016\Workshops\5.17.16\DeCola Ponds 5.10.16.docx
Memorandum
DATE: May 17, 2016
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Medicine Lake Road/Winnetka Ave Flood Mitigation Plan Update
In 2012 the Cities of Crystal, Golden Valley, and New Hope started a joint study of the
watershed around the intersection of Medicine Lake Road and Winnetka Avenue to assess the
flooding risk and identify potential solutions. This study is now nearing its completion and staff
would like to provide the Council with an update.
Background
This area of the City is in the Bassett Creek Watershed and one of the key points of concern is a
low point along Medicine Lake Road, just east of Winnetka Avenue North (see attached map).
The drainage area that flows through this location is approximately 275 acres (0.43 square
miles or an area roughly equal to 7% of the size of Crystal). During large rain events the flooding
at this low point prevents vehicles from traveling along Medicine Lake Road. Of primary
concern is that emergency vehicle through the area is also restricted.
From a Crystal perspective, we are at an upstream location of the primary flooding concern.
That said, a significant portion of the storm water that contributes to the flooding runs through
Yunker Park.
Yunker park’s critical role
City staff has received comments from residents about the wet soil conditions at Yunker Park.
Yunker Park serves a critical role in storm water management in that portion of Crystal and also
plays an important role in mitigating the downstream impacts of large rain events. It is not
feasible from a cost standpoint to somehow redirect the storm water running to Yunker Park to
another area. The more practical approach is to embrace the storm water management role of
Yunker Park and explore a re-design the low area so that it can hold the water from large rain
events and slowly, but properly, drain down to reduce the impact downstream.
At the May 31st Tri-City Council Meeting staff from Barr Engineering will present the study,
findings, and proposed next steps. The discussion at the work session on the 17th will provide
the Council with some additional background on the topic in advance of the joint meeting.
Attachment
Crystal
Golden Valley
New Hope
102
70
156
66
32nd Ave N
Medicine Lake Rd
Duluth St
23rd Ave N
28th Ave
29th Ave
Sandburg Rd
W e s l e y D r
Olympia St
Patsy La
30th Ave N
Northern Dr
31st Ave N
Julianne Ter
Westbend Rd
29th Ave N
Hampshire La N
30th Ave
32nd Ave
Elgin Pl N
33rd Ave N
2 9 t h P l N
25th Ave N
La
m
phere Dr
Viewcrest La
Rose Manr Wynnwood Rd
31st Ave
32nd Pl
33rd Ave
30th Ave N
Olympia S t
33rd Ave N
2 9 t h A v e N
31st Ave
Flow Direction
Study Area
Municipality
100-Year Flood Inundation Area*
Subwatersheds
Streets
Ponds and Wetlands
Decola Pond A
Direct WS = 66 ac
Total WS = 66 ac
Decola Pond B
Direct WS = 306 ac
Total WS = 372 ac
Decola Pond C
Direct WS = 79 ac
Total WS = 451 ac
Decola Pond D
Direct WS = 4 ac
Total WS = 455 ac
Decola Pond E
Direct WS = 57 ac
Total WS = 512 ac
Decola Pond F
Direct WS = 93 ac
Total WS = 605 ac
Decola Pond A
Decola
Pond B
Decola
Pond C
Decola
Pond D
Decola
Pond E
Decola
Pond F
Honeywell
Pond
N
Figure 1-1
PROJECT AREA
Medicine Lake Road and Winnetka Avenue
Flood Mitigation Plan
Cities of Golden Valley, New Hope, and Crystal
0 750 1,500375Feet
* Based on XP-SWMM modeling utilizing the Atlas 14
precipitation depths and nested storm distribution
Low Point on
Medicine Lake Road