2016.05.12 Work Session Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696
crry of Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CRVSTAJL
Posted: May 6, 2016
CRYSTAL CITY COUNCIL
WORK SESSION AGENDA
Thursday, May 12, 2016
6:30 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at p.m. on Thursday, May
12, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
Deshler Norris
Kolb Therres
Libby Sutter
Parsons Revering
Peak lay
Adams Gilchrist
Dahl Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Annual data practices training*
2. Blue Line update (Blue Line Project Office)
a) June Avenue access from 36th Avenue to construction staging area
b) Traction power sub -stations and signal bungalows
c) Visual screening north of Bass Lake Road
d) Noise wall south of Corvallis Avenue
e) Vertical circulation buildings for pedestrian bridge over Bottineau Boulevard
3 Enhanced at -grade pedestrian crossings at Bass Lake Road and Bottineau Boulevard
(Hennepin County)
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
COUNCIL STAFF REPORT
Blue Line Update
FROM: John Sutter, Community Development Director
DATE: May 5, 2016
TO: Anne Norris, City Manager (for May 12 work session)
SUBJECT: Blue Line Update
The purpose of this work session is for the Blue Line Project Office (BPO) staff to
present an update on their work on specific items and take questions from the Council.
The specific items are as follows:
a) June Avenue access from 36th Avenue to construction staging area
b) Traction power sub -stations and signal bungalows
c) Visual screening north of Bass Lake Road
d) Noise wall south of Corvallis Avenue
e) Vertical circulation buildings for pedestrian bridge over Bottineau Boulevard
The attachments represent what was available to city staff for the work session packet
deadline. BPO will have a slide show at the work session which may contain updated
graphics.
a) June Avenue access from 36th Avenue to construction staging area
• The project will use Sochacki Park in Robbinsdale as a construction staging
area, with access to and from 36th Avenue via June Avenue.
f The Crystal/Robbinsdale boundary is the centerline of June Avenue and
Crystal is on the west side.
• There are 11 houses on the Crystal side of the street. Two of them have
driveways on June Avenue and the other nine use an alley.
• The project does not anticipate any access restrictions for the Crystal or
Robbinsdale homeowners along June Avenue, but there will be heavy
construction traffic to and from the staging area.
• Due to construction traffic, the project does anticipate having to mill & overlay
the bituminous pavement upon project completion at project expense.
The street was reconstructed in 2001 (Phase 5) so the mill & overlay will
occur when the street is approx. 20 years old.
PAGE 1 OF 3
b) Traction power sub -stations and signal bungalows
■ TPSS are 15'x40' metal buildings that house the transformers and other
electrical equipment needed to power the trains.
The project's electrical load flow study has firmed up the locations where
TPSS are needed - 15 total (3 in Crystal.)
TPSS locations in Crystal are West Broadway (Steve O's site), Bass Lake
Road (south end of the park & ride) and the vacant 60th Avenue ROW
between Elmhurst and the BNSF ROW.
• Also proposed are signal bungalows which generally look like much smaller
versions of a TPSS
• The next step is for the project office to meet on-site, one-on-one with the
property owners on each side of the 60th Avenue ROW to discuss screening,
security, etc.
c) Visual screening north of Bass Lake Road
■ It is assumed that BNSF will require a standard -issue 6' chain link fence and
that it would be located in the same place as the old chain link BNSF fence,
which is approx. 1' into the BNSF ROW. But that fence would be owned and
maintained (to whatever extent) by BNSF and could not be relied on for visual
screening.
+ For this reason, the project office is considering installing a parallel fence for
visual screening along the homeowners' east lot line. This would be a project
expense.
i One option would be an 8' tall screening fence similar to what Metro Transit
has installed between the 63rd Avenue park & ride and the adjacent single
family homes. (This fence was one of the examples cited by the residents in
February petition.) But the specific height and materials will need to be
discussed with the residents.
• Because the screening fence would be on private property, each homeowner
would need to grant a no -cost right of entry so Metro Transit can build the
fence on private property.
• Once the screening fence is installed it would become the property of each of
the respective homeowners and maintenance would be their responsibility.
* The screening fence would need to go through the Planning Commission
public hearing process for a CUP or variance to allow a fence over 6 feet tall.
The Council discussed this in its 2/29 resolution and staff does not anticipate
any objections.
is The next step is for the project office to convene a neighborhood meeting
with the Elmhurst & Hampshire homeowners to get their reaction to the
proposed fence. BPO is proposing Tuesday 5/24 at the Becker Park building,
with an open house from 6-8 and a short presentation and Q&A at 7. City
staff will be present and Councilmembers are welcome to attend as well.
PAGE 2 OF 3
d) Noise wall south of Corvallis Avenue
* The noise wall is now expected to be 10' tall instead of 8'. Please note that
the wall height is measured from the top of the LRT rail. This means that the
actual wall height may be more or less than 10 feet if the ground elevation at
the base of the wall is different from top of rail.
• The proposed location is still right along the east edge of the BNSF ROW.
• Specific materials/finishes are not yet determined; that would occur during
preparation of the detailed engineering (60%) plans in 2017.
The next step is for the project office to meet on-site, one-on-one with each
adjacent property owner (there are 7 houses, 1 duplex and 1 apartment
building).
* (Related, non -Crystal issue) The 45'/2 Avenue crossing and intersection with
West Broadway will be shifted approximately 80' north to align with 45th
Avenue by the Osterhus bible store. Left turns from eastbound 45'/2 to
northbound West Broadway would be prohibited to ensure that cars can clear
the crossing when a train comes. Some residents in the east end of the
Welcome Park neighborhood may be using the 45'/2 crossing and turning left
on West Broadway to get to 47th and its signal at CR81. This change would
require them to turn right and go south a bit on West Broadway then
backtrack up Lakeland to get to the 47th-CR81 signal.
e) Vertical circulation buildings for pedestrian bridge over Bottineau
Boulevard
BPO thinks the bridge can span CR81 without needing a center pier in the
median, which would create a cleaner look and reduce visual obstruction.
• The vertical circulation buildings at each end of the bridge would be in the
same locations as shown before.
• Each building would have a glass elevator tower which would be semi -
climate -controlled only to the extent necessary for the elevator equipment.
• The rest of each building, such as the staircase and landings, would be
roofed and the sides would have see-through metal mesh instead of glass.
The mesh was used at the UofM West Bank station on the Green Line and
Metro Transit Operations found it to be more robust less maintenance -
intensive than glass which was used on the Northstar Corridor. The mesh
lets air flow through while preventing rain/snow from entering.
• The next step is to firm up the cost estimate for the Corridor Management
Committee to consider recommending adding it to the project scope & budget
in June.
PAGE 3OF3
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ANNUAL UPDATE AND REFRESHER ON THE OPEN MEETING LAW,
DATA PRACTICES ACT, AND OTHER LAWS OF INTEREST
May 12, 2016
Open Meeting Late
1. Putpose. Intended to ensure the public's business is conducted in the public (i.e., at public
meeting preceded by notice). Interpreted broadly to achieve the purpose of allowing the
residents to stay informed and participate in the process. Not adopted for the convenience
of elected official or to promote efficiency in conducting public business.
? Application. The OML law applies when a quorum or more of the city council (commission
or board) gather to discuss, decide, or receive information regarding the council's business.
a. Quorum or more — 4 or more councilmembers.
b. Gather — in person, by electronic means, serial meetings (domino or hub & spoke).
c. Discuss, decide or receive information — broad and does not depend on a decision
being made.
d. Council's business — Any city business within the scope of the council's authority.
.3. Exceptions. The general requirements of the OML do not apply in the following situations:
a. When any one of the four elements identified above are missing
i. Discussions between less than a quorum, social gatherings, non -city business
b. Social media -- use by council members is not a violation "so long as the social media
use is limited to exchanges with all members of the general public." E-mail is not
social media.
c. Closed Meetings
i. Must Close — allegations or charges
ii. May Close — Employee review; attorney-client
iii. Procedure to close — identify authority as part of motion to close, record
unless an attorney-client meeting, retain the recording for three years,
provide summary of meeting if a review
4, Potential Issues.
a. Social gatherings turning into meetings
b. E-mails exchanges and serial meetings
c. Attending meetings of other bodies
d. Pre or post meeting discussions
`+. Penalties.
a. Personal liability — civil fine of up to $300 for a single occurrence
i. Cannot be paid by the City or its insurer
b. Intentional violation in three or more actions brought under the OML, the official
forfeits office and cannot serve in any capacity with the body for a period equal to
the term of the office
c. Court may award up to $13,000 in costs, disbursements, and attorney fees
i. Defendant eligible only if action was frivolous and without merit
d. No penalties or attorney fees award against the official unless the court finds there
was "an intent to violate" the OML
Data Practices Act
1. PuI42ose. The Minnesota Government Data Practices Act ("Act") "regulates the collection,
creation, storage, maintenance, dissemination, and access to government data in government
entities. It establishes a presumption that government data are public and are accessible by
the public for both inspection and copying unless there is federal law, a state statute, or a
temporary classification of data that provides that certain data are not public."
Data Classifications. The Act establishes classifications of data:
a. Public — accessible to anyone.
b. Not Public
i. Private/non-public — accessible to the person who is the subject of the data and
to the governmental entity.
ii. Confidential/protected non-public — accessible only to the governmental entity.
General Requirements.
a. The City must allow a person to see and make copies of data when the law gives the
person the right to such access;
b. The City must not allow unauthorized persons to have access to data that is not public;
and
ce The City must appoint a Responsible Authority to ensure that the requirements of the
Act are satisfied.
4. Scope. The Act has a broad scope in that it includes governmental data regardless of the
device it is on or its location (home, office). Includes government data on cell phones, home
computers, telephone log book kept at home, etc.
5. Penalties. Any person who willfully violates the Act, or whose conduct constitutes a
knowing unauthorized acquisition of not public data, is guilty of a misdemeanor. An
employee who willfully violates can be suspended without pay or dismissed.
Litigation Holds
Threat of litigation
a. Need to avoid speaking about the issue to the parties making the threat
b. Best to avoid speaking of the issue in public to the extent possible
c. Retain all data related to the matter!
d. Series penalties can be imposed by a court if the judge believes data was destroyed when
the possibility of litigation was apparent.
2. Actual litigation — No communications with the plaintiff or the public about the case
a. A wide range of data may be subpoenaed as part of litigation
Gift Law
1. Pu ose. Uphold the integrity of public institutions and ensure objective decision making.
?, Prohibition. "An interested person may not give a gift or request another to give a gift to a
local official. A local official may not accept a gift from an interested person."
a. Interested person — a "person or a representative of a person or association that has
a direct financial interest in a decision that a local official is authorized to make."
15, Gift — "means money, real or personal property, a service, a loan, a forbearance or
forgiveness of indebtedness, or a promise of future employment, that is given and
received without the giver receiving consideration of equal or greater value in
return."
Local official — an elected or appointed official of the city or of an agency, authority,
or instrumentality of the city.
Exceptions. The following is a partial list of exceptions (refer to Minn. Stat. § 471.895, subd.
3 for the full list):
a. services of insignificant monetary value;
b. a trinket or memento costing $5 or less;
c. informational material of unexceptional value; or
d. food or a beverage given at a reception, meal, or meeting away from the recipient's
place of work by an organization before whom the recipient appears to make a
speech or answer questions as part of a program.
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Crystal City Council
Work Session
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Thursday May 12, 2016
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Today's Topics
June Avenue access to Sochacki Park
TPSS locations
Visual screening for Elmhurst and Hampshire
Noise walls
County Road 81 Pedestrian Bridge at Bass Lake Rd
June Avenue Access
to Sochacki Park
June Avenue
Construction access required via June Avenue to
Sochaki Park
BLRT contractor will repair damage caused by
construction traffic to access routes
Mill and Overlay assumed for June Avenue
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June Avenue/Sochaki Park
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TPSS /Systems Elements Locations
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Systems Elements Locations
Location review looked at parcel ownership and
followed the following order in determination of the
optimal sites
1. Met Council property
2. Hennepin County Railroad Authority property
3. Other public agency property (MnDOT, County, City)
4. Private property acquired as part of the LRT project
5. Vacant private property
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Systems Elements Locations:
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Systems Elements Locations: Crystal
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TPSS Site: 60th Avenue
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Visual Screening - Elmhurst and
Hampshire
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Visual Screening — Elmhurst and Hampshire
Construction impacts from LRT to remain in the
1 00f rail corridor
Vegetation in the rail corridor will be removed
FEIS identifies visual impacts west of rail corridor
and indicates mitigation opportunities
City Council resolution identifies need for visual
screening as part of the BLRT project
Visual Screening based on input of property owners
Type, height, location
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Visual Screening
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Visual Screening — Next Steps
Schedule neighborhood meeting for May 24,
Becker Park community room
Neighborhood input on screening treatments
Develop screening plan
Work with city staff through DIRT for final solution
Noise Walls
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Identified as mitigation measure for LRV generated
noise
Noise walls identified at locations in Golden Valley,
Robbinsdale, and Crystal
Noise Walls in Crystal
East side of corridor: from 45th Ave to Corvallis
Required noise barrier height of 10'
Break in barrier required at W. Broadway crossing
Noise Walls in Crystal
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Noise Wall Locations
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Noise Walls - Next Steps
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Outreach to property owners
One-on-one
More detailed design to be completed with 60%
design plans
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County Road 81
Pedestrian Crossing
Bass Lake Rd Pedestrian Bridge
BPO to recommend for June 2 CMC meeting:
Pedestrian bridge design with construction costs
estimate
Operations & maintenance plan
Site analysis underway: utility coordination, pier
location
Bass Lake Rd Pedestrian Bridge
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Bass Lake Rd Pedestrian Bridge
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Bass Lake Rd Pedestrian Crossing:
Intersection Improvements
The public requested pedestrian crossing
improvements at CR 81 and Bass Lake Road
Hennepin County committed to at -grade
improvements
Intersection work can be completed prior to BLRT
and not affected by BLRT construction
Bass Lake Rd Pedestrian Crossing:
Intersection Improvements
Hennepin County implementing improvements in
2016
Wider median, add pedestrian push button in
median
Pedestrian crosswalks:
Widen from 6-8' to 12' for visibility, add black paint for
contrast
Raise crosswalks in free right turn lanes
Add stop bars
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Bass Lake Rd Pedestrian Crossing:
Intersection Improvements
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Bass Lake Rd Pedestrian Crossing:
Intersection Improvements
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More Information
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, COMMUNITIES .k PARKS I •h• TRANSPORTATION I .n WASTEWATER&WATER a. HOUSING .a PLANNING
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Partners
METRO BLUE LINE EXTENSION
Bottineau Transitway — Minneapolis & Northwestern Communities
The METRO Blue line Extension ILRYi vng operate nortfwresi from down[arm Mwteapas through rtonhUinneapolp,
Gilden VWlay, Robblrsdale. Crystal and Btooldyn Park drawing riders northwest of Brooklyn Park The proposed
alignment is prmwiy at -grade and wig have [p to 11 new siatiom m addAon to Target Field Station and about 13 miles of
oub
dle track. The line vll imeAine whh the METRO Blue Lure and conrrect Minneapolis and the region's northwest
suburbs whh existing LRT on the METRO Green Line, hmre LAT on the METRO Green Line Extension. bus rapid uaresh
on the METRO Red Line, the Northstar cortanuter rail line and local aid express bus ranee.
Latest News
Website: BlueLineExt.org
Email: BlueLineExt@metrotransit.org
Twitter: (D-BlueLineExt
Route
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CSAH 81 AND BASS LAKE ROAD
PEDESTRIAN ENHANCEMENTS
PROPOSED LAYOUT
MAY 2016
LEGEND
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CSAH 81 AND BASS LAKE ROAD
PEDESTRIAN ENHANCEMENTS
PROPOSED LAYOUT
MAY 2016