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2016.04.19 Council Meeting Agenda City Council Meeting Agenda April 19, 2016 7:00 P.M. Council Chambers THE CITY MANAGER’S COMMENTS ARE BOLDED. 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA The Council will consider approval of the agenda.* 3. PROCLAMATION 3.1 Mayor Adams will read a proclamation declaring April 27, 2016 as Gene Hackett Day in the City of Crystal. Recreation Director Gene Hackett is retiring after 40+ years of service to Crystal. Her retirement party will be April 27. 4. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from April 5, 2016; b. The Council Work Sessions from April 5, 2016; c. The Council Work Session from April 7, 2016; and d. The Council Work Session from April 14, 2016. 5. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 5.2 Approval of a resolution accepting the following donations: a. $241.45 from various donation boxes to the Crystal K-9 Unit Fund b. $16,000 from West Metro Fire-Rescue Relief Association for Crystal Frolics 5.3 Approval of a temporary on-sale liquor license for an event on May 7, 2016, submitted by the Church of St. Raphael’s; 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda April 19, 2016 5.4 Approval of a special permit to serve wine and beer for an event on April 27, 2016 at the Crystal Community Center, submitted by The Lookout; 5.5 Approval of a resolution designating a polling place for Ward 2, Precinct 1; 5.6 Approval of a resolution authorizing the contract with Barr Engineering for the North Branch Bassett Creek Stream Bank Stabilization Project; and 5.7 Approval of a resolution authorizing the contract with Barr Engineering for the Gaulke Pond Sediment Removal Project. 6. OPEN FORUM (The City Council appreciates hearing from citizens about items of concern and desires to set aside time during each meeting for Open Forum. To provide ample opportunity for all, speaking time is limited to three minutes and topic discussion is limited to ten minutes. The Mayor may, as presiding officer, extend the total time allowed for a topic. By rule, no action may be taken on any item brought before the Council during Open Forum. The Council may place items discussed during Open Forum onto subsequent Council meeting agendas.) 7. PUBLIC HEARING 7.1 The Mayor will open a public hearing to receive comment for Phase 15 Street Reconstruction assessments and consider a resolution to adopt assessments. As discussed at the April 5 work session, the Council will be holding the public hearing on the proposed assessments for this year’s Street Reconstruction project in Twin Oaks neighborhood. After taking public comment, recommend approval of the resolution adopting the assessments for the project. 8. REGULAR AGENDA 8.1 The Council will consider approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. Recommend approval of disbursements over $25,000. 8.2 The Council will consider an application for a commercial kennel license located at 5500 Welcome Avenue North, submitted by Anna Lindstrom. The Animal Control Officer inspected the property and recommends approval of the commercial kennel license at 5500 Welcome Avenue North. Before taking action on the license, the Council should take comments from any neighbors. 8.3 The Council will consider a resolution to award the construction contract for Phase 15 Street Construction. Crystal City Council Meeting Agenda April 19, 2016 3 bids were received for this year’s Street Reconstruction project. Recommend approval of the resolution awarding the project to low bidder Palda and Sons. Palda was the contractor for Phase 14 as well as other earlier street reconstruction projects. 8.4 The Council will consider a resolution to award the construction services contract for Phase 15 Street Reconstruction. As part of street reconstruction projects, the City has inspectors working on site during the project to ensure that the project is built to specifications. These inspectors also regularly communicate directly with residents about what is going on and answer questions they may have. The City does not have the in-house staff to provide this constant presence on the project, so SEH has been contracted with in all previous projects to provide this service. Recommend approval of the resolution awarding the contract to SEH to provide these services. 8.5 The Council will consider a resolution to award the materials testing contract for Phase 15 Street Reconstruction and 2016 Alley Construction. Street reconstruction projects require materials testing; 2 quotes were received for this service. Recommend approval of the resolution awarding the materials testing contract to Element. 8.6 The Council will consider a resolution amending the PIR budget for repair of the Lions Valley Place Park tennis courts. The tennis courts at Lions Valley Place Park are in need of repair. By finding other sources for some of the PIR park projects, we can make these repairs this year. Recommend approval of the resolution amending the PIR and authorizing this expenditure. 8.7 The Council will consider a resolution amending the PIR budget for painting the exterior of the bathhouse at the Crystal Cove Municipal Pool. The exterior paint on the Crystal Cove pool building is in need of repainting/repair. By rearranging some of the recreation PIR expenditures, this work can be done this year. Recommend approval of the resolution amending the PIR and authorizing this expenditure. 8.8 The Council will consider first reading of an ordinance amending Chapter 3 of the City Code. The City Code Review Task Force recommended changes to Chapter 3 of the City Code which have been discussed at several recent work sessions. Recommend approval of the first reading of the ordinance amending Chapter 3 of the City Code. Crystal City Council Meeting Agenda April 19, 2016 9. INFORMATION AND ANNOUNCEMENTS a. The Crystal Business Association meets on Wednesday, April 20, at 8:30 a.m. at Hawk Realty, 7600 Bass Lake Road. b. Crystal Business Expo and Little League Burger Bash is Saturday, April 23 at Crystal Community Center from 10:00 a.m. – 2:00 p.m. c. The next City Council meeting begins at 7:00 p.m. on Tuesday, May 3, in the Council Chambers at City Hall. d. The Bike Rodeo, sponsored by the cities of Crystal, Golden Valley and New Hope is Wednesday, May 4 from 6:00 - 8:00 p.m. at Sonnesyn Elementary School. e. Girl and Boy Scout troops interested in leading the pledge at future regular City Council meetings may contact city staff for information. f. All City Council meetings and work sessions are open to the public as well as recorded and available for viewing or listening at www.crystalmn.gov. 10. ADJOURNMENT 11. MEETING SCHEDULE ON APRIL 19, 2016 Time Type of Meeting Location 6:00 p.m. Citizen Input Time Conference Room A 6:30 p.m. 1st Council Work Session to discuss: • W est Metro Fire-Rescue District update from Chief Larson Conference Room A 7:00 p.m. Regular City Council Meeting Council Chambers Immediately following the Regular City Council Meeting 2nd City Council Work Session to discuss: • Agreement with Hennepin County Assessors – renewal • Open Book process • Constituent issues update • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday’s meeting.