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2016.04.19 Work Session Packet (1st)Is 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 CITY of Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTAL Posted: April 15, 2016 CRYSTAL CITY COUNCIL FIRST WORK SESSION AGENDA Tuesday, April 19, 2016 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at p.m. on Tuesday, April 15, 2016 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Dahl Norris Deshler Therres Kolb Larson Libby Ray Parsons Revering Peak Gilchrist Adams Serres II. Agenda The purpose of the work session is to discuss the following agenda item: 1. West Metro Fire -Rescue District update from Chief Larson III. Adjournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Memorandum Cof DATE: April 16, 2016 TO: Mayor and City Council FROM: Anne Norris, City Manager :����j SUBJECT: West Metro Fire -Rescue District Update West Metro Fire -Rescue District Chief Sarah Larson and Crystal Board member Kolb will be at the April 19 work session to update the City Council on recent West Metro Fire -Rescue District (WMFRD) activities. Chief Larson will also update the Council on the status of the WMFRD Board strategic planning process. Attached are: - the April 13, 2016 Chief's Report; and the West Metro Fire -Rescue District preliminary 2017 budget. Attach: WEST METRO FIRE -RESCUE DISTRICT April 13, 2016 Chief's Report ADMINISTRATION/OPERATIONS REPORT Sarah Larson, Fire Chief CALLS FOR SERVICE REPORT All WMFRD Incidents/Calls for service 2015 Fire Rescue & Emergency Medical Service Incident Hazardous Condition (No Fire) Service Call Good Intent Call False Alarm & False Call Severe Weather Special Incident Type Total January 1— March 31, 2016 Total Calls for Service January 1— December 31, 2015 Total Calls for Service Januar 1— December3l 2014 Total Calls for Service January 1— December 31, 2013 Total Calls for Service January 1— December 31, 2012 Total Calls for Service January 1— December 31, 2011 Total Calls for Service All New Hope Crystal 27 6 10 160 92 68 34 17 17 27 18 8 11 4 5 63 42 21 0 0 0 0 0 0 322* 179 129 "All -Calls include out of district response (Auto-Aid/Mutual Aid) 322 Estimated fire loss $153,960 1514 Estimated fire loss $657,914 1663 Estimated fire loss $1,861,162 1448 Estimated fire loss $357,182 1349 Estimated fire loss $169,900 1638 Estimated fire loss $318,749 rr. ver e.rww Fln ii dw i ry � p7 i,w� w, Meeting with City Managers The City Managers and I have been working on the aerial replacement, 2017 budget, strategic planning and facility needs. Chief Meetings We meet monthly and have been concentrating our efforts on a new officer training and succession plan and reviewing/updating our operational guidelines. Officer Meetings We meet or train monthly with our officers as a group. In March we put into service and trained on the new 800 MHZ radios. Full-time staff All full-time staff are working hard on on their 2016 projects. We have also been working closely with AEM on the switch to their accounting services. We are also working on emergency management plans and trainings; capital projects; Fire Academy; Honor Guard Clinic and public events. City Staff Meetings I continue to attend Senior Staff Meetings at both cities. Special District Tax Exemption Bill I testified at both the house and senate for a Special District Tax Exemption Bill. I f this bill is introduced and passed it would move the tax exemption timeline for special districts from January 1, 2017 to January 1, 2016. ADMINISTRATION REPORT Assistant Chief of Administration, Joel Nelson Public Events March Blood Drive - We were able to collect 11 pints even though many of our "regular" donors had to defer for a variety of reasons. Multiple Fire Station Tours. Car Seat Clinic at Station 3 in conjunction with the NHPD. 6th Annual "Firefighters Fighting Hunger" Food Drive - This was, by far, the most successful food drive yet! We collected 2,386 lbs. of food, $5,449.28 in cash and the firefighters contributed a matching donation of $5500.00 via the Relief Association charitable gambling money. March is MN Food Share Month, all donations that the Food Group receives are matched by the Finestein Foundation. Honor Guard The Honor Guard Clinic at Camp Ripley was 11-13 March, 2016. Our team trained with 35 other Honor Guard members from around the state of Minnesota. This Clinic was a very successful training event; we learned a lot and had a great time. Officer Candidate Program The new officer candidates have been in an initial training program on Monday afternoons throughout February and March. Beginning on April 1St, they began a duty officer "shadow" rotation where they will respond with the duty officer for 3 months to familiarize with the duty officer responsibilities before they begin to respond as duty officers. Chief Succession Program Matt Rowedder has been selected to be the 1St candidate in the Chief Succession program. In March, he began attending Chief meetings and in April he has been inserted into the Duty Chief rotation. Both of these programs have a one year term, after which, other candidates can be selected and trained for succession. ADMINISTRATION REPORT Administrative Captain, Sean Watson Recruit Firefighters The 2014 class of recruits began their initial emergency apparatus drivers training with an 8 hour defensive driving class and "hands on" course. The recruits will continue to practice over the next few months with driving instructors. They are expected to pass the NFPA drivers course in June. Fire apparatus operator training will begin in June and will teach the recruits how to effectively operate the fire pumps on all of West Metro's engines. The West Suburban Fire Academy is approximately halfway done with 21 training sessions being completed so far. The 13 students are doing a great job and are expected to graduate in June! West Metro CERT team Recently, West Metro CERT has completed training in disaster psychology and traffic/crowd control. The Crystal Police Department is planning on utilizing CERT members during the Crystal Frolics. In May, CERT will be joining West Metro firefighters for Sky Warn Weather Spotter training. Also in May, CERT will continue training on traffic/crowd control in preparation for the Crystal Frolics. TRAINING/IT Assistant Chief of Training, Adam Wodtke Training Underwriter's Laboratories West Metro Firefighters were able to attend Underwriter's Laboratories for a project studying the impact of Fire Attack Utilizing Interior and Exterior Streams on Firefighter Safety and Occupant Survival. These were full scale fire experiments. Staff was able to view the structures, instrumentation, and test plan prior to the tests. Each group that attended was able to witness two full scale experiments examining various suppression tactics from both the perspective of the firefighter and the occupant. Hazardous Materials Emergency Preparedness Grant Program Chief Wodtke was notified that West Metro Fire Rescue District was awarded a grant. This grant can be used to attend International Association of Fire Chiefs, Fire Rescue International training conference in 2016. We are working with our Officer group to establish a list of potential attendees. 2nd Quarter Training April- Thera Rising Workshop May- Sky Warn Weather Spotter (Hennepin County Emergency Management) June- Pumping and Water Supply/ Defensive Operations IT New Switches Installed Staff worked with Parsons Electric and LOGIS to complete the installation of new switch hardware at station 1 and 2. Emergency Management ICS 400 Class Scheduling ICS -400 class for Nov/ Dec 2016. Working with TEEX again. Hosting HSEM Classes Chief Wodtke is working with MN Homeland Security Emergency Management to begin hosting state sponsored Emergency Management classes. These classes would bring in emergency response agencies from across the state. It would also allow West Metro, New Hope and Crystal staff first access to register for the classes. LOGISTICS Assistant Chief of Logistics, Joshua Kunde Facilities Staff met with contractors and are awaiting quotes for the resurfacing of station 1 apparatus floor that is included in this year's capital plan. Staff met with vendors and contractors and are awaiting quotes for the replacement of the training room carpet and painting. The contractors also bid the grinding and polishing of station 3 common areas after removal of the carpet and tile. This is a 2016 capital project. Repaired the sump pump at station 3. I am working with Crystal Public Works on current station 1 building repairs and garage door replacement. New exterior lighting fixtures have been installed on the front of station 3 in place of the old plastic blinking lights. I am working with New Hope Public Works on replacement of the backup generator. The current generator is located in the basement of station 3 and is not big enough to power the entire station. The plan is to relocate a new generator outside of the building and have it sized to power the entire station. Vehicles and Equipment All of new portable radios have been programed, engraved, setup and placed in service at the stations and issued to officers. The Tahoe and all of the components approved at the February board meeting have been ordered. The stabilization equipment approved at the February board meeting has been ordered and should arrive in early April. Aerial 11 developed a significant oil leak from the main steering gear. This repair required the truck to be taken out of the District to Red Power Service to replace the steering gear. The truck was out of the District for 4 days. Mutual aid partners were notified and Golden Valley Fire covered for us if we needed an aerial. Annual flow testing of air packs and face pieces was completed the week of April 4, 2016. Staff has been working with a small panel of firefighters and vendors developing a specification for both a straight stick ladder truck and a platform aerial truck. PREVENTION Deputy Fire Marshal, Shelby Wolf Inspections/Plan Reviews 182 total for inspections/plan reviews 45 re -inspections to insure compliance with orders written The focus of the prevention department at this time is apartment, church, liquor license, and commercial property inspections. Inspector Training Program This program for paid, on-call firefighters is going great. They are learning how the prevention office works, getting familiar with buildings and fire protection systems and learning the Minnesota State Fire Code. They will be conducting liquor license inspections next month. Adopt a Hydrant Program 76 applicants have signed up for the Adopt a Hydrant Program for 2015-2016. On February 9, 2016 we had our first significant snow fall, and we awarded two residents $20 gift cards for clearing their fire hydrants. Kent Dundee 9216 30th Ave North Lois Schoepke 5764 Twin Lake Terrace Home inspection Program We conducted 31 home surveys 2015 Fire Prevention Education January 21, 2016 - Pre-school and Parent Fire Safety Program. There was about 40 kids ages 2-5, and about 15 adults. G-2 Old Business MEMORANDUM To: Anne Norris and Kirk McDonald From: Sarah Larson, Fire Chief Date: April 7, 2016 Subject: 2017 Draft General Operating Budget Line Item Explanatory Information for Reductions and Increases from 2016 2017-2021 Capital Plan 2016 Adopted Budgets and Contributions Adopted West Metro Fire -Rescue District 2016: General Operating Budget - $1,646,800 Special Revenue Pension Fund Contribution - $220,000 Capital Fund Contribution - 1175.000 Total $2,041,800 The cities 2016 contribution increased $67,800 over the 2015 or about 3.44 %. 2017 Preliminary Budgets and Contributions Preliminary West Metro Fire -Rescue District 2016: General Operating Budget - $1,736,900 Special Revenue Pension Fund Contribution - $200,000 Capital Fund Contribution - $150,000 Potential Aerial Lease _ X86,400 - $103,600 Total $2,173,300 - $2,190,500 The cities 2017 contribution would increase $131,500 - $148,700 over the 2016 contribution or about 6.44 % -7.28%. The general operating budget increase is 5.47%. The driving force of this increase is salaries; implementation of periodic physicals and pre-employment physical ability testing; 3 year renewal of Minnesota State Firefighter Licenses. We may see a savings in Health Insurance but the RFP will not be accepted until fall of 2016. This contribution includes a potential $86,400 - $103,600 lease payment if that is the route the Board chooses. Line Item Explanatory Information for Reductions and Increases of the General Operating Budget 2013 Change - Line Items in Red have been removed or combined with other lines and are no longer used 2013 Unbudgeted Expenditure in 2014 Change - Line Items in Green were updated and approved with the reorganization 2015 Change - Line Item in Purple was combined from 81200, 81600 and 84800 in Blue Personnel $654,000 61500 - Regular Salaries This line has increased by $42,000 from 2016. This includes consideration of step increases and a 2.5% COLA that at least one City bargaining group has settled for. 61501 — Severance No Budget $361,800 62000 - Part - Time Salaries This line item has increased by $21,800. This includes all POC positions and consideration of a 2.5% COLA that at least one city bargaining group has settled for. 62001 - Part Time Inspectors $106,000 62200 - PERA $36,000 62800 - Social Security & Medicare 63000 - Fire Pension 63200 - Flex Spending $7,000 65500 — Uniforms Insurance Line no longer in use— No budget This line item has increased by $6,000 based on Full-time salaries. This increase is due to an employer contribution increase to 16.2% for Police and Fire PERA in 2015 and all full- time staff are now in Police and Fire PERA. These full-time employees no longer earn relief association pension. $1,000 Increase based on POC salaries. Line no longer in use— No budget Removed from the general operating budget in 2014 and put into special revenue pension fund. The contribution to this fund decreased by $20,000 due to an approximate fund balance of $60,000. No Budget No change based on historical data. 63500 - Health Savings Account — HSA Increase of $5,000 to fund employees HSA's $1000 for family and $500 for single. 63600 - Dental Insurance No Budget $81,000 63800 - Health Insurance No change $5000 moved to 63500 based on historical data. We may have to go with small group coverage. This could potentially decrease our premium. Open enrollment for 2017 is in November 2016. $4,000 63900 - Long Term Disability No change based on historical data. $600 64000 - Life Insurance No change based on historical data. $58,000 64500 - Workers Comp Insurance No change based on historical data. 65000 - Unemployment Insurance Line no longer in use— No budget Supplies $2,500 70500 - Office Supplies No change based on historical data. $3000 72500 - Cleaning No change based on historical data. $9,000 74000 - Operating No change based on historical data. This line item is used for $500 80400 - Other Contract public events, all board related items, JASS records and $7,000 80600 - Legal Fees retention services and recruitment activities. $20,000 74500 - General Repair Line no longer in use - No budget 75000 - Equipment Repairs Line no longer in use - No budget $3,500 75500 - Tools & Equipment No change based on historical data. $18,000 76000 - Motor Fuels $2,000 decrease based on historical data. $12,000 77000 - Turn -Out Gear No change based on historical data. 77500 - Tires Line no longer in use - No budget 78000 - Building Repairs Line no longer in use - No budget $6,000 79000 - Fire Prevention No change based on historical data. Service $2,000 80200 - Consultant No change based on historical data. This line item is used for pre-employment psychological screening and officer coaching and promotional exams. $500 80400 - Other Contract No change based on historical data. $7,000 80600 - Legal Fees No change based on historical data. $20,000 80800 - Medical Exams $12,000 increase associated with providing 3 year periodic physicals for all firefighters. This is Recommended protocol by our occupational medical director Communication and Delivery 81200 - Telephone Line no longer in use - No budget $500 81400 - Postage & Delivery No change based on historical data. 81600 - Radio Units (leasing, maintenance fees, repairs and parts) Line no longer in use - No budget $90,000 81800 - Communications $5,000 combined increase for 81200 — Telephone, 81600 — Radio Units and 84800 - Information Technology due to increased technology costs and cloud services. We no longer Utilities $24,000 83200 - Electric $6,000 83400 - Water/Sewer $20,000 83600 - Gas $1,200 83800 - Refuse Contract Maintenance have capital server costs and some of those costs transferred to storage costs in the general operating budget. We have also increased the number of radios in service which adds maintenance costs from the county. No change based on historical data. No change based on historical data. No change based on historical data. No change based on historical data. $13,000 84000 - Building Maintenance & Cleaning No change based on historical data. $10,000 84200 - Building Repairs No change based on historical data. $16,000 84400 - Equipment Repairs No change based on historical data. $35,000 84600 - Vehicle Repairs No change based on historical data. 84700 - Grounds Maintenance Line no longer in use - No budget 84800 - Information Technology Line no longer in use - No budget Rent $6,500 85400 - Office Equipment Rent 85600 - Service Contracts Dues, Subscriptions, & Training $2,500 86200 - Dues & Subscriptions $3,000 86400 - Awards 86600 - Books $30,000 86800 - Training $5,000 86900 - Licenses & Permits Miscellaneous 87200 - Advertising - Employee No change based on historical data. Line no longer in use - No budget No change based on historical data. No change based on historical data. Line no longer in use - No budget No change based on historical data. $5000 increase reoccurring cost every three years for firefighter licenses. Line no longer in use - No budget $300 87400 — Printing No change based on historical data. $37,000 87500 - General Insurance No change based on historical data. $40,000 87700 - Financial Services No change based on historical data. $1,736,900 Total General Operating Expenditures CAPITAL BUDGET HISTORY 2005 — Aerial put into service w/ replacement possible refurbishment in 2017 2005 —Aerial put into service w/ replacement between 2025 and 2030 2007 —SCBA put into service cost partially offset by FEMA Grant w/ replacement 2020 2008 — Turn Out Gear put into Service beginning 2015 Replace 10 sets per year 2012 — Placed 4 Engines into Service w/ replacement between 2025 and 2032 2012 — Removed Heavy Rescues from Major Apparatus Plan 2012 - Squad 1 put into service and removed from Major Apparatus Replacement Plan 2013 - Capital Funding Plan w/ Forecast to 2025 Developed 2013 - Added 1 Light Rescue into Capital Plan w/ replacement between 2023 -2025 2014 — Added 2 Light Rescues into Capital Plan w/ replacement between 2023 -2025 2014 — Closed Major Apparatus Fund and moved fund balance to capital plan 2014—Created Pension Special Fund 2017 — Sale of 2004 Aerial 2017 — Lease Aerial ANNUAL CAPITAL EXPENDITURES/COMMITMENTS The WMFRD has the following reoccurring annual capital expenditures or savings for future expenditure: SCBA $50,000 — Saving towards future expenditure Rescue Trucks (3) $30,000 - Saving towards future expenditure Radios $20,000 - Saving towards future expenditure Telephone $10,000 - Saving towards future expenditure Thermal Imagers $10,000 - Saving towards future expenditure Turn out Gear $35,000 LOGIS/ADMIN/IT $20,000 Utility/Staff Vehicle $45,000 Total $220,000 200,000 1,500,000 500,000 35,000 3,000,000 (1,400,000) (700,000) 240,000 100,000 200,000 (100, 000) 250,000 350,000 80,000-100,000 2016 CITIES'S CAPITAL CONTRIBUTION 175,000 COMMITTED CAPITAL FUNDS END OF 2016 915,246 Committed Overhead Garage Doors 100,000 2018 Bathroom Project 72,000 2017 SCBA 300,000 2020 Rescue 60.000 2024-2026 Total Committed Funds 532,000 Beginning Fund 915,246 Committed -532,000 Expenditures .231,000 Ending Unrestricted Fund Balance 152,246 2017 -2021 CAPITAL PLAN This preliminary capital plan includes $350,000 potential revenue from the sale of the aerial restricted to the purchase of rescue trucks. In our original 2013 effort to provide a fixed total annual capital contribution for the cities, starting in 2017 it was estimated city contributions for the capital plan would be $240,000 annually. Including the funds from the sale of the aerial will reduce the city contribution to $150,000 and fully fund the plan through 2021. 2017 - Cities' Contribution 150,000 (Addendum A) Beginning Fund 1,184,246 Committed -785,000 Expenditures -248,500 Ending Unrestricted Fund Balance 150,746 2018 -Cities' Contribution 150,000 (Addendum B) Beginning Fund 1,085,746 Committed -875,000 Expenditures -124,500 Ending Unrestricted Fund Balance 86,246 2019 -Cities' Contribution 150,000 (Addendum C) Beginning Fund 1,111,746 Committed -965,000 Expenditures -144,500 Ending Unrestricted Fund Balance 36,746 2020 -Cities' Contribution 150,000 (Addendum D) Beginning Fund 1,151,746 Committed -555,000 Expenditures -557,500 SCBA Purchase Ending Fund 39,246 2021- Cities' Contribution 150,000 (Addendum E) Beginning Fund 774,246 Committed -645,000 Expenditures -131,400 Ending Fund 32,154 STAFF/UTILITY VEHICLES STAFF VEHICLES YEAR MAKE/MODEL USE REPLACEMENT YEAR REPLACEMENT COST C-1 2008 Chevy Tahoe Command 2020 $48,000 C-2 2008 Ford Expedition Command 2018 $45,000 C-3 2007 Ford Expedition Command 2017 $44,000 C-4 2013 Ford F-150 Inspection 2022 $50,000 C-5 2015 Chevy Tahoe Command 2027 $55,000 C-6 2016 Chevy Tahoe Command 2028 $56,000 C-7 2015 Ford Explorer Command 2026 $54,000 U-11 2006 Ford F-250 Utility 2019. $50,000 U-21 2011 Ford F-350 Utility 2021 $51,000 U-31 2013 Ford F-350 Utility 2023 $53,000 U-32 GRASS 2010 Ford F-350 Diesel Grass 2025 $65,000 R-11 2013 Ford F-350 Light Rescue 2024 $120,000 R-21 2014 Ford F-350 Light Rescue 2024 $120,000 R-31 2014 Ford F-350 Light Rescue 2024 $120,000 MAJOR APPARATUS MAJOR APPARATUS YEAR MAKE/MODEL USE REPLACEMENT YEAR REPLACEMENT COST Engine 11 2011 E - ONE/Quest Pumper 2022-2032 700,000 Engine 21 2011 E - ONE/Quest Pumper 2022-2032 700,000 Engine 31 2011 E - ONE/Quest Pumper 2022-2032 700,000 Engine 32 2011 E - ONE/Quest Pumper 2022-2032 700,000 Squad 1- Heavy Rescue/Air 2012 E - ONE/Quest Command No 0 Aerial 11 - 100' Platform 2017 Pierce/Dash Ladder 2027 1,200,000 Platform Lease West Metro Fire -Rescue District 2017 Proposed General Operating Budget, w/Pension, Capital & Special Pension Funds 0-ce,nber 2012 2013 2013 2014 2014 2014 2015 2015 2016 21217 Actual Approved Actual Amounts Approved Reorganization Actual Approved Financials Approved Proposed Amount Budget Budget Rswnus 50100 - City Contribution Operating • 2 51P, P, 1, i City Contribution Pension - - - 250,000 250,000 200,000 200,000 220,000 200,000 City Contribution Capital 144,577 139,600 170,000 170,000 170,000 170,000 170,000 175,000 150,000 Aerial Lease 103,600 Scerial Reve,i ue fund Revenue Oti. 96 50110 - County Grants - General 45,904 13,020 19,700 20,525 24,940 Investment Income 2,117 2,903 175 Misc Income 17,726 7,000 5,891 3,968 13,207 Total Revenue 2,046,313 1,927,300 1,795,431 1,963,195 1,963,195 1,990,591 1,974,000 2,012,322 2,041,800 2,190,500 Expenditures Personnel 61500-Regular Salaries 461,391 468,700 411,545 475,000 480,000 471,037 573,000 577,223 612,000 654,000 61501 -Severance 52,89-, 62000 - Part - Time Salaries 335,019 353,500 367,399 360,570 312,620 350,367 320,000 325,814 340,000 361,800 62001 - Part Time Inspectors 60,200 35,319 63,000 7,708 0 627-00 - PER1A 62,074 62,600 51,208 70,000 75,600 75,581 87,000 94,479 100,000 106,000 62800 - Social Security & Medicare 35,596 37,350 39,096 37,350 35,000 36,161 37,000 33,537 35,000 36,000 63000 - Fire Pension 241,916 280,500 194,022 280,500 63200 - Flex Spending 65500-Uniforms 6,467 6,000 5,958 8,000 8,000 6,270 10,000 6,127 7,000 7,000 Yrsurance 63500 - Health Savings Account - HSA 5,000 63600 - Dental Insurance ISO 1,287 479 63800 - Health Insurance 46,074 53,500 43,047 59,000 71,000 56,021 75,000 79,071 86,000 61,00 63900 - Long Term Disability 3,222 4,000 2,275 4,200 4,200 2,363 5,000 4,380 4,000 4,000 64000 - Life Insurance 4515 440 (320) 475 475 1,107 bE7� 418 6DD 600 64500 - Workers Comp Insurance 40,968 48,500 47,351 55,000 55,000 52,103 55,000 76,524 58,000 1`'8,000 65000 - Unemployment Insurance Supplies 70500 - Office Supplies 2,207 2 -10t) 1 AI55 2,300 2,300 3,084 ,500 986 2,500 2,540 72500-Cleaning 2,274 *11,(1 2,549 3,000 3,000 3,454 -2,000 1,635 3,000 3AW 74000 - Operating 7,238 1'° €.00 B,ws 1o,ODD 10,000 6,809 -,000 8,724 9,000 4,1300 74500 - General Repair 77 75000 - Equipment Repairs 4,1114 75500- Tools & Equipment 3,013 3,000 3,491 3,040 3,000 2,475 4,150 3,627 3,500 3,500 76000 - Motor Fuels 20,327 25,000 24,467 26,040 25,000 21,593 25,000 14,939 20,000 13,000 77000-Tum Out Gear 19,319 25,000 11,160 15.000 15,000 11,628 15,000 12.139 12,000 12,004 77500 - Tires 78000 - Building Repairs 3,010 79000 - Fire Prevention Supplies 8,504 10,000 10,647 10,000 8,000 5,781 8,000 6,467 6,000 6,000 Service 80200 - Consultant 8,700 10,000 5,673 8,000 8,000 18,889 6,000 0 21000 2,000 80400-Other Contract 391 1,100 404 1,100 1,100 474 1,100 564 500 540 80600 - Legal Fees 30,719 7,500 13,534 12,000 12,000 5,898 12,000 900 ,968 7,0 7,000 80800 - Medical Exams 9,459 8,000 10,892 10,000 10,000 14,485 8,000 5,790 9,000 20.000 Communication and Delivery 81200 - Telephone 81400 - Postage & Delivery 81600 - Radio Units (leasing, maint. fees, repairs and parts) 81800 - Communications Utilities 83200 - Electric 83400 - Water/Sewer 83600- Gas 83800 - Refuse Contract Maintenance 84000 - Building Maintenance & Cleaning 84200 - Building Repair~ 84400 - Equipment Repairs 84600 - Vehicle Repairs 84700 - Grounds Maintenance 84800 - Information Technology Rent 85400 - Office Equipment Rent 85600 - Service Contracts Dues, Subscriptions, & Training 86200 - Dues & Subscriptions 86400 - Awards 86600 - Books 86800 - Training 86900 - Licenses & Permits Miscellaneous 87200 - Advertising - Employee 87400 - Printing 87500 - General Insurance 87700 - Financial Services 87900 - Debt Service Principal 679W - Debi Service Imeresi Total General Operating Expenditures Special Revenue Pension Expenditures Total General and Pension Expenditures Capital Fund Expenditures Total General, Pension, Capital Special Revenue Fund Expenditures Total Expenditures West Metro Fire -Rescue District 2017 Proposed 250,000 250,000 190 478 200,000 197,485 220.000 _ 200.000 General Operating Budget, w/Pension, Capital & Special Pension Funds 1,787,700 1,708,645 2,043,195 1,793,195 1,739,045 1,867,000 1,786,091 1,866,800 1,936,900 403,855 275,086 December 570,557, 570,557 2012 2013 2013 2014 2014 2014 2015 2m15 2016 2017 Actual Approved Actual Amounts Approved Reorganization Actual Approved Financials Approved Proposed Amount Budget 29 502- Budget 2,113,075 2,066,786 2,081,225 2,613,752 2,363,752 23,066 32,000 -1,745 25,000 2.5,000 1,330 1,500 495 1,500 1,500 495 1,500 _9r NX 1500 21,559 28,700 �•,48y 25,000 25,000 3,230 80.000 77,136 85,000 90,000 24,163 25,000 25,248 24,000 24,000 23,868 24,000 19,523 24,000 24,000 9,444 8,500 8,737 9,OOC. 9,000 3,184 8,500 4,636 6,000 6,000 14,060 25,000 21,289 15,000 15,000 28,021 20,000 15,617 20,000 20,000 849 1,200 1,197 1,200 1,200 1,010 1,200 1,070 1,200 1,200 9,360 12,000 10,361 12,000 12,000 11,961 12,000 12,665 13,000 13,000 4,735 9,100 8,488 9,100 9,100 7,664 10,000 10,349 10,000 10,000 11,813 20,500 20,317 20,500 20,500 23,785 22,000 21,187 16,000 16,000 46,219 53,000 72,407 48,000 48,000 -M.535 52,000 24,681 35,000 35,000 41,43e .., ,.. :?3;00Q 33 .. .. 6,573 7,000 7,005 6,000 6,000 c 326 7,000 4 H= 7,000 6,500 4,956 1,082 1,400 1,823 1,400 1,400 1,153 2,000 1,945 2,500 2;500 6,000 3,000 3,310 3,000 3,000 3,600 3,000 3,009 3,000 3,000 3,172 3,000 1,896 3,000 3,000 4,214 1,500 1,078 0 0 35,499 30,000 44,680 30,000 30,000 37,949 30,000 35,700 30,000 30,000 5,000 5,000 4,275 5,000 321 1,200 1,000 1,000 1.343 1,00ti U O ti 535 1,500 2,236 1,000 1,000 187 1,00;. 173 500 300 32,935 27,500 34,023 33,000 33,000 37,445 33,000 40,320 37,000 37,000 50,722 37,000 45,854 37,000 37,000 44,416 37,00' 43,699 40,000 40,000 250,000 250,000 190 478 200,000 197,485 220.000 _ 200.000 1,706,811 1,787,700 1,708,645 2,043,195 1,793,195 1,739,045 1,867,000 1,786,091 1,866,800 1,936,900 403,855 275,086 275,696 570,557, 570,557 301,047 378,500 350,431 241,000 258,500 2,110,466 2,062,786 1,984,341 2,613,752 2,363,752 2,040,092 2,245,500 2,136,522 2,107,800 2,195,400 2.609 4:0010. 96,884 77,016 29 502- 2,113,075 2,066,786 2,081,225 2,613,752 2,363,752 2,117,108 2,245,500 2,166,024 2D17 CAPITALFLAN Addendum A 2017 Capital Plan aEn 26'0 GmmnlRf�-d f un:l! 'fetal 5;12 Y, 2016 Potential Uncommitted Fund Balance 162,241 Po;tvimus 2010 PxberLol GOB Ford Ealonce Transrer HA7ARPOUR A%TfFJMS EQUIPMENT 11410111 r0 207 CunhiDulm 9 150,000 awe Aenal 2816 Y50,SYJ0 Tutsi 1,184,246 Expenditure Total OG,GDO 2017 Expenditures REEPIRAT13” PRV7TECT10N 126;300 2017 Committed Expenditures 122,000 Ta al 202A AIDNIPL rLC71 90001 ' 6dl,dfl0 Computers/LOGIS SCBA(2043) 20,000 za.otla 11UILUIN r 15002 _L4u1 SCBA(20121 Bathrooms (2014) 29,000 (2015) 5,000 2015 38,000 6D,rAl 72,000 Overhead Garage Doors Station 1 (2014) 50,000 Station 2 Apparatus Floor Recoal SCBA (2016) +`- rCf 50,000 TO" 167.!008 �lP�E7LiSN1T F"Wel101i EGUIFME44T W"3 60,08Q Told a6e.Iw0 TOM supw PERSONAL PROTECTIVE EQUIPMENT 88004 20,000 70}0 r�xnaul raw 15'atio Total 30900 POWER EQUUWENT TOOLS 84005 VEHICLES - Staff/Utility/Rescue Ar Bags ISfA* Thermallmager 10000 Tuial 25,Oad d91i11 UNIC4T10rV EQUIPMENT 41006 Reswes (3) 2017 Sale of Aerial 250,000 rxlnphm��n NMI 10,000 lalal 24,020' TECHNICAL RESCUE EDUWMEMT 56007 MEOW -41 E9U1PM9KTA§N# aEn 2600 'fetal ?.Boit FIRE 3Upi1RESSONRO PMENT&WIll Trial n HA7ARPOUR A%TfFJMS EQUIPMENT 11410111 Tio" 9 PRF JF,NTION Wit I 89,Mr.. TRAINING 88412 VEHICLE. 18"3 Barl"Johicla 44,000 Tlaal f8.08d 2017 Committed Capital Funds yprol Expenditure SULDhG 6itr02 9018 Station 2 Overhead Garage Doors (2014) 89,Mr.. 2816 Station 2 Apparatus Floor Recoat tF„IOC Total OG,GDO REEPIRAT13” PRV7TECT10N Ei]UWMENI 1001a3 202A SOBA (2014) ' 6dl,dfl0 2u70 SCBA(2043) 50,1100 20m SCBA(20121 6D,rAl 2074 SCBA(2045) 110,0(1 Zoo SCBA (2016) 50,000 2020 SCBA(2047) 60,08Q Told a6e.Iw0 203a Raaiaa 20,000 70}0 Telephone 10,000 !,ili1 .i O, n la) VEHICLES - Staff/Utility/Rescue 88013 2024-2026 Resm"(3) 2015 30,000 Resaes(3) 2016 ,t1 xa Reswes (3) 2017 Sale of Aerial 250,000 NMI 719.wU Trlal,Temnulsna a ereln 785,000 Beginning Fund 1,164,246 ommidad .7JfS,LW Expenditures -248,500 Ending Unrestricted Fund Balance 150,746 S CAF4 TA4 ALAN Adah4twn E 2018 Capital Plan giro 7677Co MHadFwKi 785,000 2017 Potential Uncommitted Fund Balance 150,746 2217 Polanw aM Kund lhonre Toiler 9 20,101 Conlinbution 150,000 _ Total 1.085.746 Expenditure Stabon 2 Overhead Garage Doors (2014) 2018 Expenditures 124,500 TWn1 t"AD0 A®MIWTRcH.8y0 1 15,00u) ComputerslLOGIS Tata) 20,000 going JILL INd 0002 Tatar D RESPIRATQRV PRDTEC71ON EQUP'NENT tl><KS Ff &PIRATr'2FIY" PRLITECTICYW F WIP-i.fNT 00Ca] .XA;A 50,000 Tub Inga, PERSONAL PROTECTIVE EQUIPMENT 88004 Fun lGeer 37.,000 Ta6rl 3J Rl3D POWER EQUIPMENT TOOLS 88005 Thermal Imager 10,000 roes 10.-804 COMMUNICATION EQUIPMENT 88006 RodkA 20,000 Telephone 10,000 ToNI 70 A04 TECHNICAL RESCUE EQUIPMENT [186PF meal a MA-D[CAL EQUIP&WWr Naf AF,O 2,500 Tow x-844. FIRE SUPPRESSION EQUIPMENT 88009 r4bee,-N0d21ek 7a4a1 20„000 HAZARDOUS MATERIALS EQUIPMENT 88010 PREW:NTPON OW11 TRAMIN3. 8801 2 VEHICLE ii#1 i SW VahxJa 45,000 P0401 4A_01 2018 Committed Capital Funds Ysar n1 Expenditure BI11L;XW 88002 2020 Stabon 2 Overhead Garage Doors (2014) 50,000 2019 Station 2 Apparatus Floor Recoal (2017) 15,00u) rata 95,000 Ff &PIRATr'2FIY" PRLITECTICYW F WIP-i.fNT 00Ca] 2020 SCBA (2014) 100,000 SCBA (2013) 50,000 SCBA (2012) 50,000 SCBA (2015) 50,000 SCBA (2016) 50,000 SCBA (2017) 50,000 SCBA (2018) AGAUD TOW 4114.800 POWER EQUIPMENT TOOLS 88005 2024 Thermal Imager (6) (2018) 10 1104 1a4,,, 1µ.G00 EDMW AVICATIQN EQUIPMLNt 930DP 203U tjan51 201*1 Red. 2010 20,000 2021 Telephone 2017 10.,000 Telephone 2018 10,000 1Aga 2024-2026 VEHICLES - Staff/Utility/Rescue 88013 Rescues(3) 2015 Xawo Rescues(3) 2016 X.JM0 Rescues(3) 2017 2€ Eco Tula 010449i Tvkd av mmliod FurW4 874,0i0r0 Beginning Fund 1,085,746 Committed -875,000 Expenditures -124,500 Ending Unrestricted Fund Balance 86,246 9419 CAPITAL PLAN Addm6umr C 2019 Capital Plan 109,500 '2018 CpnmiWd FLM; 875,000 2OES PorsnB sUtR camm, OW kmd @rW¢a 86,246 #minuai 2018 PdEan0a GOO Fcma Batan 7,ans1w 0 2016C'< ANtww 450,000 IWILE1INQ SA004 T04a1 1,1 tt,844 Expenditure 2019 Expenditures 109,500 2019 Committed Expenditures 0 Tow 441.,500 AVMIWTECH 88001 98A818 Computers/LOGIS TO M. 20,000 28,000 IWILE1INQ SA004 50,000 Ta®t d IRVSPIRAT0kY PkOTEGTILIN EQUIPMENT 88008 2,50d SGi1+5. 4.1� xl;l PERSONAL PROTECTIVE EQUIPMENT889O4 Tuem4t Qbw 37,000 S611L_$7.000_ POWER EQUIPMENT TOOLS 88005 I hryr"nll _Lora+!na II; fY_ol c;OMMUNIC,AVION E0UIPMEN1r NgMe 71}]0 SCBA (2014) 20,000 Telephone 10,000 T71nI 98A818 TECktNICAL RESCUE EQUIPMENT x1007 50,000 Tegal 50,000 MEDICAL EQUIPMENT 88008 50,000 A/=L' 2,50d TWY X50M FdeE SUPPMSSILA EQLRPMEN1 88909 HAZAFd)0LFS MATERIALS EQUIPMENT 88010 PRE11!EKJON 80011 seFAP 0 TRAINING 88012 TWO 0 VE-IfICLIL &W 13 Staff Vehicle 50,000 Towi 30.000 2019 Committed Capital Funds wtler VI Expenditure DlllI.III No 2"j 21}86 Station 2 Overhead Garage Doors (2014) JJejw 2019 Station 2 Apparatus Floor Recoat (2017) 45,000 1,121 64-u9a RESPIRArDRY PI1O 1 K l iLW E CnJIP %GL, JT.'1900 71}]0 SCBA (2014) 100,000 SCBA (2013) 50,000 SCBA (2012) 50,000 SCBA (2015) 50,000 SCBA (2016) 50,000 SCBA (2017) 50,000 SCBA (2018) 501X10 SCBA (2019) Total %con 450-000 COMWUNIGAMN E-WIF GENT SAO" 2030 Rddut 71"17 sG', Cjul Rg aw :018 20,000 Fwm,ei. 2n ig 20,uon 20A Telephone 2017 h),Gall Telephone 2018 10,000 Telephone 2019 "'IND 711"1 90,0011 POWfFr r0AUI hIltNT TO[al S BBnuS 211124. Thermal Cameras 2018 (6) 10,000 Thermal Cameras 2019 (6) 10,000 '04AI 10r02d VEHICLES - Staff/Utility/Rescue 88013 2024-2026 Rescues(3) 2015 30,000 Rescues(3) 2016 30,000 Rescues(3) 2017 250,000 T0401 Camim liifiell Furula 965,000 Beginning Fund 1,111,246 Committed -965,000 Expenditures -109,500 Ending Fund 36,746 21120 COATAL PLAd4 Addandwn 13 2020 Capital Plan ."A 41 120,000 1 urrcul. c- N%*ft M 2019, Cairiwwl Fwrfa Total 965,000 7613 Potential Ulloommllad FL.0 82Wa a Tmai 36,746 269%Pabm4lW 0508 Fund Ha6anct Tr2 f n Total 9 2626 Camnb Wan Tmab I WAM 20,000 Total 1,151 746 Total 30A08, Expenditure 2020 Expenditures PREVENTION 04011 107,500 2020 Committed Expenditures 450,000 0 TOW 557,500 ADMINTEdt 44001 Total Computers/LOGIS %IEE C E 88619 20 CCU Tcul 20.000 BIJIL0fW IMM Tool 0 RET,PIRATDHT PRWiErtION 60UIPMFW W0 SCBA (2020) +00,000 PER901461, PK7tQTTVF EQLJIPMfNTT.1 M ."A 41 120,000 1 urrcul. c- 97.000 Total 97,000 POM EOuIPMENT TOOL$ 8&05 Tmai 1 ttarmal ro°^:rr,�, 10,000 Total 16,000 ODMMJNICATW R EGWMENT 48009 Tmab Radon 20,000 Telephone r�• •5 Total 30A08, "TECHNICAL, REK LIE EGUIPWENT 88447 PREVENTION 04011 MEDICAL EDUIPMENT MM ."A 41 120,000 2030 Radlne %017 :,F�l Rwino-ZO8 3,51F0 R000a 2316 Tmai tb44 FIRE SUPPRESSION ftUIPMENT SHW 2611 Telephone 2017 rR,4100 Telephone 2018 Tmab 0 HAZARMLIS MATERIALS E4411PMENT 98010 Telephone 2020 10,000 Rescues(3) 2017 Toiai 0 PREVENTION 04011 TOW 0 TRA IROA4atti Total 0 %IEE C E 88619 &to V0141e 48,000 2020 Committed Capital Funds Y.4r o I Expenditure ItUILIUNQ 6 002 7030 Station 2 Overhead Garage Doors (2014) OD�01[16 31119 Station 2 Apparatus Floor Recoat (2017) AF -Wo FOIAL 95-080 2GF'0 RESPIRATORY PROTECTION EQUIPMENT 88003 COMMUNICATION FQUIPhWr#T W8:3s ."A 41 120,000 2030 Radlne %017 20,000 Rwino-ZO8 74.400 R000a 2316 20,000 RhAn" 2:651, 20,000 2611 Telephone 2017 rR,4100 Telephone 2018 10,000 Telephone 2019 10,000 Telephone 2020 10,000 T.Oal 011100 To%I Carr dl d Pwde 555,000 Beginning Fund 1,151,749 Committed 355,000 Expendttures 367,500 Ending Fund 39,246 ."A 41 120,000 W WPR EQUIPMENT TOOL$ 08005 3� "e4 Thermal Cameras 2018 (6) 14,608 Thermal Cameras 2019 (6) 10,000 Thermal Cameras 2020 (6) ISr•Oo0 Ts .l iO "q VEHJCLES - StafffUtilitylRescue 88013 2024-2026 Rescues(3) 2015 30;388 Rescues(3) 2016 30,000 Rescues(3) 2017 250,000 T.Oal 011100 To%I Carr dl d Pwde 555,000 Beginning Fund 1,151,749 Committed 355,000 Expendttures 367,500 Ending Fund 39,246 3681 CAPITAL PLAN d"011dgm 2021 Capital Plan Aa0arlun 7020 Canrnftd Funds 555,000 Z020PoterrdolUnormmBamtlFund Pall� 39,246 2020 Polen0al GOB Fund Bafince TrsnOw 0 2025 Conidhuaon 150,000 Too) 744,246 Expenditure 2021 Expenditures 131,400 2021 Committed Expenditures '0 Total 17t;l00 ADMtNYTECM titf491 Computers/LOGIS 20,000 BUILDING 8800.2 Fey0f!3(nbNif 15,000 RESPIRATORY PROTECTION EQUIPMENT 88003 SCBA (2020) 50,000 TWO tl0400 PERSONAL PROTECTIVE EQUIPMENT 88004 13Uft�,aVC Otl0u3 tumod Gear 37;000 row 37.000 POWER EQUIPMENT TOOLS 88005 Station 2 Apparatus Floor Recoal (2017) Th-Mal 10,000 Tots] 18;000_ COMMUNICATION EQUIPMENT 88006 RESPIRATORY PROTECTION EQUIPMENT Hue-, �--s 20,000 Telephone 10;000 TECHNICAL RESCUE EQUIPMENT 88007 l olnl ¢ MEDICAL EQUIPMENT 88008 U XI: Trawl Xa nFI%8UPPA1t&G Of4 PAUIPMENT 58009 Ietal .41 NAiARDOM WATERL618 E.QUIPMENI OQO,C.. PREYENTaDAI "011 ToW Y IRMNINQ eant2 Fog Machine (2) 3,500 Rescue Dummies (2) 2,400 VEHICLE M17 $$ A vebwle 6t.00+1 2021 Committed Capital Funds Y" al Expenditure 13Uft�,aVC Otl0u3 2020 Station 2 Overhead Garage Doors (2014) 50,000 2019 Station 2 Apparatus Floor Recoal (2017) 45,000 r.e� ws.9ltau 2032 RESPIRATORY PROTECTION EQUIPMENT SCBA(2020) °su,04u I oieil 0(FAW CO MMUllihCATI071 E41U113NEN1 88444 2030 RA"7017 211,01w Rallus 1a 20,000 Radce 20?9 20,000 Radna 24351 20,000 '0adea ?021 20,000 3021 Telephone 2017 10,000 Telephone 2018 h0;30+3 Telephone 2019 10,000 Telephone 2020 10,000 Telephone 2021 10,000 Tllml e30r00K7 2024 POWER EQUIPMENT TOOLS 88005 Thermal Cameras 2018 (6) 10,000 Thermal Cameras 2019 (6) 10,000 Thermal Cameras 2020 (6) 10,000 Thermal Cameras 2021 (6) 10,000 Trial 4u nna 2024-2026 VEHICLES - Staff/Utility/Rescue 88013 Rescues(3) 2015 30,000 Rescues(3) 2016 30,000 Rescues(3) 2017 250,000 Total Committed Funds 645,000 Beginning Fund 744,246 Comrrilfid 445,000 Expenditures -131,400 Ending Fund -32,154 WEST METRO FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2016 for use in the 2017 Budget ((a/A) + (p/P) + (vN) / 3) x 100 = Percentage of total budget due from specified municipality (1) Average calls based on calls for the years 2011 through 2015 without mutual aid. (2) Preliminary 2016 taxable market values from Hennepin County report dated 04/7/2016. Contributions from Cities Set to Equal: 2017 General Fund Operating Budget $1,736,900 2017 Capital Plan Budget $200,000 2017 Pension Special Revenue Fund $150,000 2017 Aerial Lease $86,400 2017 Total Amount to be Contributed from Cities $2,173,300 4/7/2016 3:36 PM Gr s� tal New Hone District a = municipality's avg. calls over 5 years 663 732 p = municipality's population (2010 census) 22,151 20,339 v = municipality's taxable market value in millions 1,449 1,518 A = district's avg. calls over 5 years no mutual aid 1,395 P = district's population (2010 census) 42,490 V = district's taxable market value in millions 2.967 Percentage a/A 47.53% 52.47% Percentage p/P 52.13% 47.87% Percentage vN 48.84% 51.16% 49.4988% 50.5012% 100.00% 100.0000% Required contributions from cities $1,075,757.42 $1,097,542.58 Monthly contribution $89,646.45 $91,461.88 (1) Average calls based on calls for the years 2011 through 2015 without mutual aid. (2) Preliminary 2016 taxable market values from Hennepin County report dated 04/7/2016. Contributions from Cities Set to Equal: 2017 General Fund Operating Budget $1,736,900 2017 Capital Plan Budget $200,000 2017 Pension Special Revenue Fund $150,000 2017 Aerial Lease $86,400 2017 Total Amount to be Contributed from Cities $2,173,300 4/7/2016 3:36 PM WEST METRO FIRE RESCUE DISTRICT Cost Sharing Formula Calculation in 2016 for use in the 2017 Budget ((a/A) + (p/P) + (v/V) / 3) x 100 = Percentage of total budget due from specified municipality Crystal New Hope District a = municipality's avg. calls over 5 years 663 732 p = municipality's population (2010 census) 22,151 20,339 v = municipality's taxable market value in millions 1,449 1,518 A = district's avg. calls over 5 years no mutual aid 1,395 P = district's population (2010 census) 42,490 V = district's taxable market value in millions 2,967 Percentage a/A 47.53% 52.47% Percentage p/P 52.13% 47.87% Percentage v/V 48.84% 51.16% 49.4988% 50.5012% 100.00% 100.0000% Required contributions from cities $1,084,271.21 $1,106,228.79 Monthly contribution $90,355.93 $92,185.73 (1) Average calls based on calls for the years 2011 through 2015 without mutual aid. (2) Preliminary 2016 taxable market values from Hennepin County report dated 04/7/2016. Contributions from Cities Set to Equal: 2017 General Fund Operating Budget 2017 Capital Plan Budget 2017 Pension Special Revenue Fund 2017 Aerial Lease 2017 Total Amount to be Contributed from Cities $1,736,900 $200,000 $150,000 $103,600 $2,190,500 4/7/2016 3:36 PM