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2016.03.15 Council Meeting Agenda City Council Meeting Agenda March 15, 2016 7:00 P.M. Council Chambers THE ACTING CITY MANAGER’S COMMENTS ARE BOLDED. 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA The Council will consider approval of the agenda.* 3. APPEARANCES 3.1 Presentation of Police Chief’s Award to Jennifer Auger and Cameron Auger- Pippi. 4. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from February 29, 2016; b. The Council Work Sessions from February 29, 2016; and c. The Council Work Session from March 10, 2016. 5. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk 5.2 Approval of a resolution accepting donations in the amount of $179.94 for the Crystal K-9 Unit Fund from various donation boxes 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda March 15, 2016 6. OPEN FORUM (Open forum is an opportunity for persons in attendance to address the Council regarding items of concern. Each person will be allowed three minutes to speak and no items may be addressed for more than ten minutes. No Council action may be taken on any items brought before the Council on Open Forum. The Council may place items brought before it on Open Forum in agendas for subsequent Council meetings and staff reports may be required.) 7. PUBLIC HEARING 7.1 The Mayor will open a public hearing to receive comment and consider a resolution to order project and preparation of plans and specifications for the 2016 Alley Reconstruction Project No. 2016-07. The 2016 alley project is in three blocks in the Welcome Park neighborhood. After the Council holds the hearing and takes comments on the proposed project, recommend approval of the resolution ordering the preparation of plans and specifications for the project. 8. REGULAR AGENDA 8.1 The Council will consider approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. Recommend approval of disbursements over $25,000. 8.2 The Council will consider contributions from the City Initiatives Fund to NEAR and PRISM Food Shelves. As in past years, the Council will use charitable gambling proceeds to make contributions to the two food shelves serving Crystal, NEAR and PRISM. Recommend approval of the contributions. 8.3 The Council will consider a resolution awarding construction contract for the 2016 Sanitary Sewer CIPP Lining Project No. 2016-08. The 2016 Utilities CIP includes $450,000 for rehabilitating deteriorated sanitary sewer mains. On March 8 the city received five bids for the 2016 project ranging from $350,483.80 to $436,927. Recommend approval of the resolution awarding the contract to the low bidder (Insituform Technologies USA, LLC). Crystal City Council Meeting Agenda March 15, 2016 8.4 The Council will consider resolutions to declare the amount to be assessed, order preparation of assessment roll and set a date for the assessment hearing for the 2016 Street Reconstruction Phase 15 Twin Oaks Park Project No. 2015-15. Bids were opened on March 10 for the 2016 Street Reconstruction Project (Phase 15 - Twin Oaks neighborhood). Three bids were received ranging from $6,323,161.25 to $6,741,380.25. Recommend approval of two resolutions: (1) declaring the costs to be assessed and ordering preparation of the assessment roll, and (2) ordering a public hearing on April 19 regarding the proposed assessments. Notice of the April 19 hearing would be mailed to owners of the properties to be assessed. After the April 19 public hearing, the Council would consider resolutions adopting an assessment roll and awarding the contract to the low bidder (Palda and Sons). 9. INFORMATION AND ANNOUNCEMENTS a. The Crystal Business Association meets on Wednesday, March 16, at 8:30 a.m. at Crystal City Hall and features the Mayor’s 2016 State of the City. b. West Metro Fire-Rescue District’s annual food drive is Saturday, March 19 from 11:00 a.m. – 3:00 p.m. For more information visit www.wmfrd.org c. Crystal VFW Post #494 is hosting Bowling for Rocco event on Sunday, March 20 at Doyle’s, 11 a.m. – 1 p.m. d. The next City Council meeting begins at 7:00 p.m. on Tuesday, April 5, in the Council Chambers at City Hall. e. Girl and Boy Scout troops interested in leading the pledge at future regular City Council meetings may contact City staff for information. f. All City Council meetings and work sessions are open to the public as well as recorded and available for viewing or listening at www.crystalmn.gov. 10. ADJOURNMENT Crystal City Council Meeting Agenda March 15, 2016 11. MEETING SCHEDULE ON MARCH 15, 2016 Time Type of Meeting Location 6:00 p.m. Citizen Input Time Conference Room A 6:30 p.m. 1st Council Work Session to discuss: • Preview of Local Board of Appeal and Equalization meeting with County Assessors Conference Room A 7:00 p.m. Regular City Council Meeting Council Chambers Immediately following the Regular City Council Meeting EDA Special Meeting Council Chambers Immediately following the EDA Special Meeting EDA Work Session Conference Room A Immediately following the EDA Work Session 2nd City Council Work Session to discuss: • 2015 Crystal Police Department Annual Report • Constituent issues update • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday’s meeting.