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2009.10.06 Council Meeting PacketThe current meeting packet is available on the city website at www.ci.crystal.mn.us THE CITY MANAGER’S COMMENTS ARE BOLDED. Crystal City Council Preliminary Agenda & Meeting Schedule Tuesday, October 6, 2009 7:00 P.M. Council Chambers I. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE II. The Council will receive a presentation from the Hennepin County Attorney’s Office: PRESENTATION a. Hennepin County Attorney Mike Freeman will provide the City Council with updates on activities with the County Attorney’s Office. III. The Council will consider the minutes from the following meetings: COUNCIL MEETING MINUTES a. The Regular City Council Meeting from September 15, 2009; and b. Two Council Work Sessions from September 15, 2009. IV. The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: CONSENT AGENDA 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; and 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. V. 1. The Mayor will open a public hearing to receive public comment for Council consideration on a resolution adopting an Assessment Roll for Project #2009-06; Alley Reconstruction & Driveway Replacement. PUBLIC HEARINGS This public hearing is for this year’s alley reconstruction project properties and those property owners who opted to participate in the driveway replacement. Recommend approval of the resolution. Crystal City Council Meeting Agenda October 6, 2009 Page 2 of 4 V. Public Hearings continued VI. The Mayor will open a public hearing to receive public comment for Council consider a resolution ordering Project #2009-26; Winnetka Avenue Street Reconstruction. The Winnetka Avenue project is a New Hope project and affects a small number of Crystal residents. An open house was held on September 24; no residents attended. Recommend approval of the resolution ordering the project. VI. (Open forum is a time set aside for individuals to address the Council on items not on the regular agenda. Each person is allowed three minutes to speak and no item may be addressed more than 10 minutes. No Council action may be taken during open forum. The Council may place items brought before it during open forum on future meeting agendas and staff reports may be required.) OPEN FORUM VII. 1. The Council will consider a resolution approving the appointment of Greg Gappa as an alternate member of the Shingle Creek Watershed Management Commission for a term expiring December 31, 2012. REGULAR AGENDA The Interview Committee recommends the appointment of Greg Gappa as Crystal’s alternate member of the Shingle Creek Watershed Management Commission. Recommend adoption of the resolution. 2. The Council will consider the appointment of Gina Lissick as a member of the Environmental Quality Commission for a partial term expiring December 31, 2010. The Interview Committee recommends the appointment of Gina Lissick to the Environmental Quality Commission. 3. The Council will consider a resolution awarding the contract for the Sanitary Sewer Lining Project #2009-12. Funds are included in this year’s sewer CIP for a sewer lining project. Three bids were received and the recommended bid is less than the budgeted amount for this project. Recommend approval of the resolution. Crystal City Council Meeting Agenda October 6, 2009 Page 3 of 4 VII. Regular Agenda continued 4. The Council will consider two resolutions relating to the Phase 10 Sanitary Sewer Repair and Driveway Assessments, Project #2008-10. As with previous street reconstruction projects, residents in this year’s project area have the opportunity to install new driveways and have sewer services repaired. It is necessary to schedule a public hearing for October 20 for those properties to be assessed for this work. Recommend approval of the resolutions. 5. The Council will consider a resolution adopting the 2010 Fee Schedule; amending City Code Appendix IV. As discussed as part of the budget process, several fees in the fee schedule will be updated (typically increased). Recommend approval of the resolution. 6. The Council will consider the First Reading of an ordinance relating to Wards in the City; amending Section 205 of the Crystal City Code. Several minor changes are needed to update legal descriptions of ward boundaries. Recommend approval of the first reading. 7. The Council will consider a resolution changing the precinct boundaries within Ward 3 and confirming the polling places of said precincts. The Council discussed combining two precincts into one within Ward 3 during the budget process. This resolution accomplishes that; recommend approval. VIII. a) The Council will conduct a work session at 7:00 p.m. on Thursday, October 8 in Conference Room A. INFORMAL DISCUSSION AND ANNOUNCEMENTS b) Citizen Input Time will be held from 6:00 to 6:30 p.m. on Tuesday, October 20 in Conference Room A at City Hall. c) The next City Council Meeting is at 7:00 p.m. on Tuesday, October 20 in the Council Chambers at City Hall. IX. ADJOURNMENT Crystal City Council Meeting Agenda October 6, 2009 Page 4 of 4 X. MEETING SCHEDULE ON TUESDAY, OCTOBER 6, 2009 a) 6:00 – 6:50 p.m. 1st Council Work Session in Conference Room A to discuss the report from Owl Engineering and the recommendation from the City Attorney regarding telecommunications towers b) 6:50 – 6:55 p.m. EDA Meeting in the Council Chambers c) 7:00 p.m. Regular City Council Meeting in the Council Chambers d) After the Council Meeting 2nd Council Work Session in Conference Room A to discuss: • 2010 West Metro Fire Budget Have a great weekend – see you Tuesday! G:\City Clerk\Elections\Polling Locations\Council Staff Report Form Lewis Ward 3 Merge.doc ___________________________________________________________________ FROM: Janet Lewis, City Clerk _______________________________________________________________ MEMORANDUM DATE: October 1, 2009 TO: Crystal City Council City Manager Anne Norris C: City Attorney Mike Norton SUBJECT: Precinct boundary changes in Ward 3 At a Council Work Session in July, staff discussed ways to reduce the election budget and streamline voting and administrative processes by combining two precincts within Ward 3. With the uncertainty of Cavanagh School as a building for election purposes, Council consideration is requested to merge Ward 3 Precinct 3 into W ard 3 Precinct 1. • The City Council can establish new election precincts lying entirely within the boundaries of any existing precinct and such changes must be made before June 1, 2010. Findings of Fact • The precinct boundaries of W3 P3 and W3 P1 physically reside in the SAME County, Legislative, and Congressional Districts. • Voter Registration Counts are W3 P1 - 1,586; W3 P3 – 547; total – 2,133. • The Community Center is currently the polling place for W3 P1 and W4 P2. This facility can accommodate large numbers of voters and meets all the requirements for handicapped accessibility. There is ample parking as well. • Cost savings with the precinct merge is $2,400. Adopt the resolution changing the precinct boundaries within Ward 3 by merging the former Ward 3 Precinct 3 into Ward 3 Precinct 1. Council Action Requested Attachments: Proposed Resolution City Ward/Precinct Maps 2008 & 2009 Detailed Base Map COUNCIL STAFF REPORT Regular Agenda #7 City Precinct Boundaries in Ward 3 G:\City Clerk\Council\Work sessions\secondwsagenda10-06-09.doc CRYSTAL CITY COUNCIL SECOND WORK SESSION AGENDA Tuesday, October 6, 2009 To begin immediately after the Regular City Council Meeting. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Second Work Session of the Crystal City Council was held at ______ p.m. on Tuesday, October 6, 2009 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance II. Agenda The purpose of the work session is to discuss the following agenda item:  West Metro Fire-Rescue District Budget III. Adjournment The Work Session adjourned at ______ p.m.