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2009.02.17 Council Meeting PacketMEETING SCHEDULE ON FEBRUARY 17, 2009 a) 6:00 — 6:30 p.m. Citizen Input Time in Conference Room A b) 6:46 — 6:55 p.m. I't Council Work Session in Conference Room A to discuss council salaries and charitable gambling proceeds for local foodshelves. c) 7:00 p.m. Regular City Council Meeting in the Council Chambers d) After the City Council Meeting EDA Work Session in Conference Room A to discuss housing assistance programs for the 2009 EDA work program e) After the EDA Work Session 2nd Council Work Session in Conference Room A to discuss: ® City Code amendment to provide for the registration of vacant buildings; ® WMFRD pensions; Local Board of Appeal & Equalization Training; and Continued budget review (if needed, from 2/12/09 work session) CRYSTAL CITY COUNCIL WORK SESSION WORKING AGENDA Tuesday, February 17, 2009 6:45 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Work Session of the Crystal City Council was held at p.m. on Tuesday, February 17, 2009 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. 1. Attendance I IMF =..-M The purpose of the work session is to discuss the following agenda items: Council salaries; and Charitable gambling proceeds for local food shelves. 111. Adjournment The Work Session adjourned at _ p.m. GACity ClerMCoundhWork sessionsNfirstwsagenda2-17-09.doe is [CRYSTAL DATE: February 10, 2009 TO: Mayor and City Council YFROM: Anne Norris, City Manager J SUBJECT: Mayor and Council Salaries In Resolution 2005-94 (attached), the Council established a procedure for setting mayor and council salaries. Salaries are currently set through 2010, by ordinance #2007-14. According to the policy, mayor and council salary adjustments are based on the average increases with all bargaining units in the city for the two years preceding the last election. In 2006, all employees received cost of living adjustments of 3% and in 2007, the cost of living adjustment was 3.5% for an average of 3.25%. For reference, below is a comparison of mayor and council salaries from neighboring or similarly sized communities. Mayor salary Councilmember salary Brooklyn Center -2008 $10,947.00 $ 8,381.00 Brooklyn Center — 2009 $11,166.00 $ 8,549.00 Brooklyn Center — 2010 $11,389.00 $ 8,720.00 Crystal — 2008 $ 9,983.07 $ 7,679.86 Crystal — 2009 $10,307.52 $ 7,929.46 Crystal — 2010 $10,642.51 $ 8,187.17 Golden Valley $11,619.00 $ 8,696.00 New Brighton $ 8,600.00 $ 7,000.00 New Hope $ 10,672.22* $ 7,552.74* Robbinsdale $ 10,151.00 $ 8,097.00 * Salary freeze since 2002 Based on the policy and average wage settlements, the mayor and council salaries would increase in 2011 and 2012 as shown below. Mayor Councilmember 2011 $ 10,988.39 $8,453.25 2012 $ 11,345.51 $8,727,98 The Council should discuss the proposed salary increase. CITY OF CRYSTAL NESOLUTION #2005- 94 RESOORIAND IOR MACOUNCILHSALARY OINCREASES WHEREAS, the City Council may establish salaries for the mayor and council by ordinance; and WHEREAS, salaries for the mayor and council members are specified in City Code, Section 211.01; and WHEREAS, Minnesota Statutes, Section 415.11, Subd.2, provides that no change in salary may take effect until after the next succeeding city election; and WHEREAS, the Crystal City Council desires to establish a routine procedure and practice for periodic review and increase of mayor and council salaries. NOW, THEREFORE, BE IT RESOLVED, by the Crystal City Council as follows: 1. No later than March 1, 2006 and March I of each subsequent year in which a city election is held, the CoutoI cil will consider the first reaing of an ordinancealaries amending Section 211.01 increase the mayor adnd council s according to the following principles: A. Salaries will be increased for the next two calendar year period, commencing with the year following the election. B. In each of the two years, mayor and council salaries will be increased by the same percentage as the average percent increase from wage settlements with all bargaining units in the city for the two calendar years preceding the election year. 2. Notwithstanding anything to the contrary herein, this resolution is intended as a statement of current policy. No salary change will be effective until approval of an ordinance amending Section 211.01, and the Council may approve salary increases that depart from the procedures and principles in this resolution at its discretion. Adopted this day of &Itl)grw- 2005 IPUVV I I Ick, I Mayor ATTEST: Jan )"Lewis, 'City Clerk :ni C S L It - DATE: , C�. DATE: February 12, 2009 TO: Mayor and City Council FROM: Anne Norris, City Manager ashA-1 SUBJECT: Charitable Gambling Proceeds for Local Foodshelves Last March, the Council invited representatives of the two food shelves serving Crystal (NEAR and PRISM) to appear at a council meeting to provide information about the services provided, where they are located, how residents can access these services, etc. Subsequently, the Council approved contributions of $1,000 to each food shelf, using proceeds from charitable gambling funds. I assume the Council wishes to continue this but it should be discussed at the February 17 work session. 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C) CD C)o ICO (D cn CD cn 0 co m 0 C) W M r(D 0 (D C:) 0 m NJ --4 CD 0 :-4 CO W 4�1 cn co 0 co " w co co CD 0) C) (D (D 0) CD N) cn CD --4 0) CO 0 cn — --4 -4 0) C> C) 0 0 -(n " -A, (D m CD = Im (n (n (D M 0 cn 01 (D cn cn al ii m w W co D (OD _4 W m 0 N W O Wp O O w :-4 M CD p 0 p 0.'AP CO r, m CM 0) -4 (D m The current meeting packet is available on the city website at.www. ci. crystal. mn. us THE CITY MANAGER'S COMMENTS ARE BOLDED. Crystal City Council Preliminary Agenda & Meeting Schedule February 17, 2009 7:00 P.M. Council Chambers 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE 11. ACKNOWLEDGMENT The Mayor will acknowledge the donation of three replacement flags for the Crystal Community Center by the VFW Post 494. 111, PRESENTATION Hennepin County Sheriff Rick Stanek will provide information on the Hennepin County Sheriffs department services and activities. IV. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a) The regular City Council Meeting from February 3, 2009; and b) A Council work session from February 3, 2009. V. CONSENT AGENDA The Council will consider the following items, which are routine and non -controversial in nature, in a single motion: Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $15,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of the appointment as Assistant Weed Inspector for the city forester; and 4. Approval of two solicitation licenses for representatives from the Window Store to go door-to-door promoting new window and siding installation from February 18 — March 18, 2009. Crystal City Council Meeting Agenda February 17, 2009 V1. PUBLIC HEARING 1. The Council will receive public comment on housing and community development needs relating to the 2009 Urban Hennepin County Community Development Block Grant allocation. The Council will consider how to use this year's allocation of CDBG funds. In recent years, these funds have been used to fund Crystal's share of the Five Cities Senior Transportation program and the majority for our deferred home improvement loan program. Prior to adopting the resolution approving the uses for the CDBG funds, the Council will take comments. VII. OPEN FORUM (Open forum is a time set aside for individuals to address the Council on items not on the regular agenda. Each person is allowed three minutes to speak and no item may be addressed more than 10 minutes. No Council action may be taken during open forum. The Council may place items brought before it during open forum on future meeting agendas and staff reports may be required.) VIII. REGULAR AGENDA 1. The Council will consider a private kennel license application for property located at 5841 Nevada Ave N submitted by Ron and Deanna Schuster. Animal Control Officer Tom Mahan inspected the property at 5841 Nevada and recommends approval of the private kennel license for two dogs (setter mix and yellow lab) and one cat. Because Animal Control has received complaints regarding animals running at large and Tom had concerns about the yard maintenance, a condition of the kennel license is that the Animal Control Officer will conduct quarterly scheduled inspections of the property. 2. The Council will consider a resolution appointing Gary Laurant to the West Metro Fire -Rescue District Board for a two-year term expiring December 31, 2010. Gary Laurant is currently serving as the 7th member of the West Metro Fire District Board and was interviewed by the Council in January. The 7th member must be approved by both Crystal and New Hope city councils. Recommend approval of the resolution appointing Gary to a two year term (Gary will not be at the February 17 Crystal council meeting — he is attending a meeting with the New Hope council). Page 2 of 4 Crystal City Council Meeting Agenda February 17, 2009 Regular agenda continued 3. The Council will consider Application #2009-01 for a variance to reduce the west setback from 30 feet to 11 feet at 3425 Florida Ave N. The house at 3425 Florida was built in 1928 and does not meet current setback requirements so is considered a non -conforming structure and cannot be expanded. The property owner is planning an addition on the east side of the house but because the house is non -conforming, a variance to the setback requirement is necessary. The Planning Commission held a public hearing on this application on February 9 and unanimously recommended approval of the variance, based on the findings included in the staff report. 4. The Council will consider a resolution ordering a public hearing on the proposed assessment for Parkside Acres - Street Construction Project #2008-10. In November 2008, the Council ordered Phase 10 of the Street Reconstruction Project. At that time, it was assumed the Parkside Acres Townhome Association would assessed based on the Association's frontage on 47th Avenue. Since then, the Association has requested that each property owner in the Association be assessed. To do this, all the individual owners in Parkside need to be notified directly and a public hearing be held. Recommend approval of the resolution setting the public hearing for March 17. 5. The Council will consider a resolution relating to state aid road parking restrictions on Adair Ave, 47th Ave, and Welcome Ave (Phase 10 Street Reconstruction Project). For MSA funding to be used for a portion of the Phase 10 costs, certain design requirements must be met. Adair, Welcome and 47th Avenues can have parking on one side only and the other side must be posted as no parking. Recommend approval of the resolution establishing these parking restrictions on Adair, Welcome and 47th Avenues in the Phase 10 area. IX. INFORMAL DISCUSSION AND ANNOUNCEMENTS a) The Crystal Business Association meets at 8:30 a.m., Wednesday, February 18, in the Community Room at City Hall. b) The next City Council Meeting will be at 7:00 p.m. on March 3 in the Council Chambers at City Hall. 11_03r oil] I V ? I ZA I A _01 III Page 3 of 4 M. Crystal City Council Meeting Agenda February 17, 2009 MEETING SCHEDULE ON FEBRUARY 17, 2009 a) 6:00 — 6:30 p.m. Citizen Input Time in Conference Room A b) 6:45 — 6:55 p.m. 1st Council Work Session in Room A to discuss council salaries and charitable gambling proceeds for local foodshelves. c) 7:00 p.m. d) After the City Council Meeting e) After the EDA Work Session Regular City Council Meeting in the Council Chambers EDA Work Session in Conference Room A to discuss housing assistance programs for the 2009 EDA work program 2nd Council Work Session in Conference Room A to discuss: City Code amendment to provide for the registration of vacant buildings; WMFRD pensions; Local Board of Appeal & Equalization Training; and Continued budget review (if needed, from 2/12/09 work session) City offices are closed Monday, February 16, for the Presidents' Day holiday. Have a great weekend; see you Tuesday! Page 4 of 4 Crystal City • Meeting Packet February 17, 2009 ACKNOWLEDGMENT The Mayor will acknowledge the donation of three replacement flags for the Crystal Community Center by the VFW Post 494. PRESENTATION Hennepin County Sheriff Rick Stanek will give presentation on county services and activities. (no documentation provided in packet) CITY OF CRYSTAL MEMORANDUM DATE: February 10, 2009 MEMO TO: Anne Norris, City Manager FROM: Gene Hackett, Recreation Director RE: Acknowledgment of Donation Received Please inform the Mayor and City Council of the following donation received for the Crystal Community Center: VFW Post 49 3 replacement flags: United States, Minnesota and POW -MIA Thank you. r% Crystal City Council Meeting Packet February 17, 2009 IV. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a) The regular City Council Meeting from February 3, 2009; and b) A Council work session from February 3, 2009. Crystal City Council Meeting minutes February 3, 2009 1754 I. CALL TO ORDER. ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, February 3, 2009 at 7:00 p.m., in the Council Chambers at 4141 Douglas Drive in Crystal Minnesota. Mayor ReNae Bowman called the meeting to order. Upon roll call, the city clerk recorded the following attendance: COUNCIL: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. STAFF: City Manager A. Norris, Assistant City Manager/HR Manager K. Therres, City Attorney M. Norton, Police Chief J. Banick, Community Development Director P. Peters, Finance Director C. Hansen, Public Works Director/City Engineer T. Mathisen, and City Clerk J. Lewis. Mayor Bowman led the Council and audience in the Pledge of Allegiance. 11. COUNCIL MEETING MINUTES The Council considered the minutes from the following meetings in a single motion: ® The regular City Council Meeting from January 20, 2009; and ® Two Council work sessions from January 20, 2009. Moved by Council Member Selton and seconded by Council Member Hoffmann to approve the minutes of the following Council Meetings, in a single motion: ® The regular City Council Meeting from January 20, 2009; and ® Two Council work sessions from January 20, 2009. Motion carried. 111. CONSENT AGENDA The Council considered the following items, which are routine and non -controversial in nature, in a single motion: Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $15,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; and 3. Concur with clarification of Fee Schedule regarding late rental license application fees. Moved by Council Member Hoffmann and seconded by Council Member Selton to approve the consent agenda with an amended license list. Motion carried. 1754 Crystal City Council Meeting minutes February 3, 2009 1755 IV. PUBLIC HEARING 1. Mayor Bowman declared this was the date and time advertised for a public hearing at which time the Council received public comment for the 2008 Alleys and Driveways Construction Project #2008-6 and considered a resolution adopting the Assessment Roll. Public Works Director T. Mathisen and SEH Consultant A. Ditzler presented to the Council and answered questions. The Mayor opened the public hearing for comment. There being no one wishing to appear before the Council to give testimony, Mayor Bowman declared the public hearing closed. Moved by Council Member Hoffmann and seconded by Council Member Selton to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2009 - 14 ADOPTING THE ASSESSMENT ROLL FOR THE 2008 ALLEYS AND DRIVEWAYS CONSTRUCTION PROJECT #2008-6 Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried, resolution declared adopted. V. OPEN FORUM Don Crawford submitted a letter of objection to the installation of a new "Stop Ahead" sign on his property for the intersection of Hampshire and 38th Avenues (in reference to the open forum discussion from January 20, 2009). VI. REGULAR AGENDA 1. The Council considered the appointment of Meredith Torres -Walsh to the Human Rights Commission for a partial term expiring December 31, 2010. Ms. Torres -Walsh was in attendance to formally receive her appointment. Moved by Council Member Anderson and seconded by Council Member Selton to appoint Meredith Torres -Walsh to the Human Rights Commission for a partial term expiring December 31, 2010. Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried. 03.09abc 1755 Crystal City Council Meeting minutes February 3, 2009 1756 V1. REGULAR AGENDA CONTINUED 2. The Council considered the appointment of Emmanuel Chenoweth to the Human Rights Commission for a partial term expiring December 31, 2011. Mr. Emmanuel Chenoweth was in attendance to formally receive his appointment. Moved by Council Member and seconded by Council Member to (appoint) or (continue the discussion of) Emmanuel Chenoweth to the Human Rights Commission for a partial term expiring December 31, 2011. Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried. 3. The Council considered the Second Reading of Ordinance 2009-1 amending City Code Section 515.49 Subdivision 4 1) 1) to allow fueling stations by Conditional Use Permit along 36th Avenue directly east of Trunk Highway 100. City Manager A. Norris addressed the Council. Moved by Council Member Grimes and seconded by Council Member Hoffmann to adopt the following ordinance: ORDINANCE NO. 2009 - 1 AN ORDINANCE AMENDING CITY CODE SECTION 515.49 SUBDIVISION 4 And further, that this is the Second and Final Reading. Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried. 1756 Crystal City Council Meeting minutes February 3, 2009 1757 VI. REGULAR AGENDA CONTINUED 4. The Council considered a resolution authorizing accessibility by contractors for water meter replacement. City Manager A. Norris addressed the Council and answered questions. The following persons addressed the Council in objection to 1) the mandatory inspection of sump pumps/drains and 2) the fines associated with non -access: ® Jason Bradley, 5656 Brunswick Ave N ■ Bob Brenton, 6726 Lombardy Lane ® Candace Oathout, 4824 Georgia Ave N Moved by Council Member Hoffmann and seconded by Council Member Anderson to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2009 - 15 AUTHORIZING ACCESSIBILITY FOR WATER METER REPLACEMENT Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried, resolution declared adopted. 5. The Council considered a resolution approving plans and specifications and ordering the Ad for Bids for Phase 10 Welcome Street Reconstruction - Project 2008-10. Public Works Director/City Engineer T. Mathisen addressed the Council and answered questions. Moved by Mayor Bowman and seconded by Council Member Grimes to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2009 - 16 APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS FOR THE PHASE 10 WELCOME PARK STREET RECONSTRUCTION PROJECT #2008-10 Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried, resolution declared adopted. 1757 Crystal City Council Meeting minutes February 3, 2009 1758 VI. REGULAR AGENDA CONTINUED 6. The Council considered a resolution authorizing the use of PIR to purchase previously -leased vehicles for Community Development Department. Finance Director C. Hansen addressed the Council and answered questions. Moved by Council Member Hoffmann and seconded by Mayor Bowman to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2009 - 17 APPROVING THE PURCHASE OF CARS PREVIOUSLY LEASED BY THE COMMUNITY DEVELOPMENT DEPARTMENT Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried, resolution declared adopted. 7. The Council considered the IUOE, Local 49 (Public Works) 2009 Labor Agreement and Memorandum of Understanding Regarding Lead Person Position in the Parks Division. Assistant City Manager/HR Manager Kim Therres addressed the Council and answered questions. Moved by Council Member Selton and seconded by Council Member Anderson to approve the IUOE, Local 49 (Public Works) 2009 Labor Agreement and Memorandum of Understanding Regarding Lead Person Position in the Parks Division. Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried. 8. The Council considered a resolution awarding contract for the JWC Crystal Reservoir Center Tank Leak Repair Project #2008-34. Public Works Director/City Engineer T. Mathisen addressed the Council and answered questions. GM-OV,fl-00%.10-03-09J. 1758 Crystal City Council Meeting minutes February 3, 2009 1759 VI. REGULAR AGENDA CONTINUED Moved by Council Member Hoffmann and seconded by Council Member L. Moore to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2009 - 18 AWARDING CONTRACT FOR THE JWC CRYSTAL RESERVOIR CENTER TANK LEAK REPAIR PROJECT #2008-34 Voting aye: L. Moore, Selton, Anderson, Grimes, J. Moore, Bowman, and Hoffmann. Motion carried, resolution declared adopted. VII. INFORMAL DISCUSSION AND ANNOUNCEMENTS a) A Legislative Breakfast will be held on Saturday, February 7 at 9:00 a.m. at Crystal City Hall. RSVP by Feb 4 at 763-531-1118. b) The City Council will hold a work session at 7:00 p.m. on Thursday, February 12 to discuss budget reduction strategies. c) Citizen Input Time will be held from 6:00-6:30 p.m. on February 17 in conference room A at City Hall. d) The next City Council Meeting will be at 7:00 p.m. on February 17 in the Council Chambers at City Hall. VIII. ADJOURNMENT Moved by Council Member J. Moore and seconded by Mayor Bowman to adjourn the meeting. The meeting adjourned at 7:55 p.m. ATTEST: Janet Lewis, City Clerk Motion carried. ReNae J. Bowman, Mayor 1759 Crystal City Council Work Session minutes February 3, 2009 1760 Pursuant to due call and notice given in the manner prescribed by Section 3.01 City Charter, the work session of the Crystal City Council was held at 8:03 p.m, Tuesday, February 3, 2009 in Conference Room A at City Hall located at 4141 Drive, Crystal, Minnesota. The Mayor called the work session to order. 1. ATTENDANCE The city clerk recorded the attendance with the following members: of the on Douglas COUNCIL: Grimes, L. Moore, Selton, Anderson, Bowman, Hoffmann, and J. Moore. STAFF: City Manager A. Norris, Assistant City Manager/HR Manager K. Therres, Police Chief J. Banick, Finance Director C. Hansen, Public Works Director/City Engineer T. Mathisen, and City Clerk J. Lewis. II. AGENDA The Council and staff discussed budget updates and reduction strategies. Ill. ADJOURNMENT The work session adjourned at 9:27 p.m. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk G:1Council\Minutes2009\fnin2-03-09wsafter.doc -1760- Crystal City Council Meeting Packet February 17, 2009 V. CONSENT AGENDA The Council will consider the following items, which are routine and non -controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $15,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of the appointment as Assistant Weed Inspector for the city forester; and 4. Approval of two solicitation licenses for representatives from the Window Store to go door-to-door promoting new window and siding installation from February 19 — March 18, 2009. WONkrf/' r FEBRUARY 2009 ANIMAL KENNEL Judith & Harry Pearce 4857 Georgia Ave N Crystal, MN 55428 GAS INSTALLED Comfort Matters 10486 Lalland Lane NE Hanover, MN 55341 LeVahn Brothers Inc 12700 Bass Lake Rd Maple Grove, MN 55369 McQuillan Bros Plumbing 688 Hugue Ave St Paul, MN 55104 Professional Mechanical Services 6176 Mill Run Rd Monticello, MN 55362 Royal Plumbing 22215 Glynview Trail Faribault, MN 55021 St Paul Plumbing & Heating 640 Grand Ave St Paul, MN 55105 PLUMBER Betz Plumbing 22667 Nolan Ave N Scandia, MN 55073 Denny Holmquist Plumbing 1665 Yuma Lane Plymouth, MN 55447 Jerry's Plumbing Inc 3731 Thurston Ave NW #103 Anoka, MN 55303 LeVahn Brothers Inc 12700 Bass Lake Rd Maple Grove, MN 55369 Mark's Plumbing 2365 Louisiana Ave N Golden Valley, MN 55427 McQuillan Bros Plumbing 688 Hugue Ave St Paul, MN 55104 PipeRight Plumbing 10710 Mississippi Blvd. Coon Rapids, MN 55433 Royal Plumbing 22215 Glynview Trail Faribault, MN 55021 St Paul Plumbing & Heating 640 Grand Ave St Paul, MN 55105 RENTAL — NEW 4313 Florida Ave N — Darlene Chapman (Conditional) 4717 Hampshire Ave N — Joseph Munn (Conditional) 4848 Jersey Ave N — Clayton and Tammy Duggan (Conditional) 6329 Lombardy La — Larry/Christine Howieson 3445 Major Ave N — Arthur/Julie Meadowcroft 6917 Markwood Dr N — Amir Chabold 3337 Nevada Ave N, #3701— Peter Olson (Conditional) 5737 Regent Ave N — BWB Holdings LLC (Conditional) 4416 Zane Ave N — Ryan Moen c/o Wayne Moen (Conditional) 6415 47th Ave N — Raymond and Brenda Postels (Conditional) 7012 50th Ave N — Frank Renner (Conditional) 512753 d Ave N — Kevin Foreman (Conditional) 5701 56th Ave N — Harold Creek (Conditional) 6915 59th Ave N — First Equity Group LLC (Conditional) Page 1 of 2 2/12/2009 RENTAL — RENEWALS 4167 Colorado Ave N — G. Jaimes/E. Mendez (Conditional) 4600 Colorado Ave. N — Douglas Basara (Conditional) 3505 Douglas Dr. N - Eggleston Properties LLC (Conditional) 2917 Edgewood Ave N — Bernie and Lori Borschlce (Conditional) 3 809 Georgia Ave N — Marcia Novak 5907 Jersey Ave N — Lee and Charlene Kjeldahl 2742 Louisiana Ave N — Mains' 1 Properties LLC 4220 Louisiana Ave N — Chris and Donna Bachaus (Conditional) 5755 West Broadway — Cambridge Apartments (Conditional) 5762 West Broadway — A M Conter/P Dahle (Conditional) 3500 Yates Avenue N — Louis and Rita Proctor (Conditional) 4512 Yates Ave N — Drew and Terri Kabanuk (Conditional) 8217 30`x' Ave N — David H. Hess (Conditional) 791632 nd Ave N - Khaimraj Dasrath (Conditional) 5014 56`x' Ave N — Stacy Lifer Brady and Chad Brady SIGN HANGER Metro Sign Services 9223 Annapolis Lane Maple Grove, MN 55369 TREE TRIMMER Bartlett Tree Experts -Top Notch Division 5505 N Hwy 169 Plymouth, MN 55442 Page 2 of 2 2/12/2009 C-7- Payee AL IRS PERA HD Supply Waterworks LTD Logis SuperValue Inc Denny Hecker's Pine City Auto Trenchers Plus Inc West Metro Fire -Rescue Dist US Bank G:\Bmnda\Accts PnynblclChccls ovcr t5,On0sis DATE: February 12, 2009 TO: Anne Norris, City Manager City of Crystal City Council C FROM: Charlie Hansen, Finance Director RE: Expenditures over $15,000 Description Amount Social Security/Medicare - Federal Tax W/H P/R 02/06/09 48,596.74 PERA P/R 02/06/09 Employee/City Contributions 38,596.53 Meter Replacement Start-up 96,620.00 December Support 15,002.94 1995A Tax Increment Revenue Note 44,143.18 222/6830 & 212/9542 2009 Chevy Impalas 33,826.00 Rayco RC16.5 Brush Chipper 36,082.20 February Fire Budget Allocation 91,784.94 2009 Debt Service Payments 1,190,460.00 417 North Ffth Street, Suite 200 612-348-3777, REDUCERELISERECYCLE Minneapolis, MN 55401-3206 612-348-8532, FAX 612-348-6500, Facility INFO Line www.hennepin.us February 3, 2009 NOTICE OF APPOINTMENT OF WEED INSPECTOR Enclosed is a form for the appointment of an Assistant 'Weed Inspector in your municipality. It is required that the enclosed form be filled out and returned to the County Agricultural Inspector if an assistant weed inspector is appointed. If an assistant weed inspector is not named it will be assumed that the Mayor/Township Board Supervisors will perform those duties as required under MN Statutes Chapter 18.80 and 18.81 Please do this as soon as possible. I would like all appointments in by April 10, 2009. If you have any questions please call me at (612) 348-4659 Thanks! Sincerely, Grego S nst regIV2 Agricultural Inspector Enclosure An Equal Opportunity Employer Recycled Paper -NO'T'ICE OF APPOINTMENT OF ASSISTANT WEED INSPECTOR FOR, CITY OR TOWNSHIP INSTRUCTIONS 1) Complete this form. 2) Return to the County Agricultural Inspector: Greg Senst Hennepin County Environmental Services Return Before: April 10,2009 417 N 5th Street Suite 200 Minneapolis, MN 55401-3206 NAME OF PERSON APPOINTED APPOINTMENT LOCATION James Burks City of Crystal ADDRESS CITY OR TOWNSHIP NAME 4141 Douglas Drive North Crystal CITY, STATE, ZIP CODE COUNTY Crystal, MN 55422 Hennepin TELEPHONE # OF INSPECTOR DATE OF APPOINTMENT (INCLUDE AREA CODE) (763) 531-1000 February 17, 2009 EMAIL OF INSPECTOR james.burks@ci.crystal.mn.us IN ACCORDANCE WITH MINNESOTA STATUTES 18.80, SUBD. 3, PERTAINING TO ASSISTANT WEED INSPECTORS, THE ABOVE NAMED PERSON IS HEREBY APPOINTED TO BE ASSISTANT WEED INSPECTOR FROM THE DATE INDICATED UNTIL SUCH A TIME AS THE MAYOR OR TOWN BOARD WISHES TO TERMINATE THE APPOINTMENT. THIS APPOINTMENT CONFERS ON THE APPOINTEE ALL THE DUTIES, AUTHORITY, AND PRIVILEGES OF ANY LOCAL WEED INSPECTOR AS OUTLINED BY LAW. SIGNATURE (MAYOR OR CHAIR OF TOWNSHIP BOARD) TITLE DATE SIGNED Mayor 2/17/09 STREET ADDRESS CITY OF CRYSTAL CITY AND STATE ZIP CODE 4141 Douglas Dr N Crystal, MN 55422 COUNCIL STAFF REPORT .crffFc;F Consent Agenda: Solicitor Licenses for The Window Store S r C7 FROM: Janet Lewis, City Clerk �j MEMORANDUM DATE: February 11, 2009 TO: Crystal City Council City Manager Anne Norris SUBJECT: Solicitation Licenses for the Window Store The Window Store is requesting two solicitation licenses to go door-to-door in Crystal until March 18, 2009 promoting new window and siding installation. This business has received approval in the past for a monthly solicitation license in 2008. No complaints have been received by the city. The solicitors are: 1) Andrew Powers and 2) John Pinski. Criminal history checks were conducted by the Police Department. There is nothing within the investigations that would prohibit the issuance of this license to any of the above name individuals. You have a partial application in your packet due to private data within it. However, a complete file will be available for review upon request. Thank you for your consideration. Council Action Requested As part of the Consent Agenda, approval of solicitation licenses for the Window Store listing the above individuals as solicitors. Attachments: ® Applications IACITY LOGMTemplates\Council Staff Report Form Lewis.doc V The Window Store 9909 S Shore Drive, Suite 270; Plymouth, MN 55441 City of Crystal 4141 Douglas Dr N Crystal, MN 55422 To Whom It May Concern: The Window Store, located in Plymouth, Minnesota has teams of Ad Scouts who schedule appointments for our Outside Sales Representatives. These Scouts conduct their activities through door-to-door inquiries of homeowners. At the time of inquiry, no products are sold. Our hope, with the permission of your city, is to have one of our teams in your area some time during the months of January / February 2009. Included with this letter is information for each individual Team Member, including: Full Name, Address, Date of Birth, Car/License Plate information, Driver's License number & Phone number. Please contact us if anything additional is required. Thank you for assisting, we look forward to working in your city. armann t regards Dan Goodmansop Director of Marketing The Window Store 763.412.4280 x107 License Description Type Units Fee Ped/Sol/TM Inv Fee (Out MN 10 yrs) Base $125.00 Total: $125.00 Please Read Carefully! Crystal City Code, Section 1005.15: A licensee must carry the license certificate upon the licensee's person at all times when engaged in the activity for which the license was granted. Where the licensed activity is conducted at a fixed place of business or establishment, the certificate must be exhibited at all rimes in some conspicuous place on the premises. Also: Licensees for refuse haulers and tree trimmers must place one of the enclosed decals on the left hand side of each licensed vehicle. Mail To: The Window Store Dan Goodmanson 9909 S Shore Dr, Ste 270 Plymouth MN 55441 Business License C City of Crystal' LICENSE 00010018 Andrew Karis Powers for The Window .Store Expiration: - 03118/2009` 9909 S Shore Dr, Ste 270 Pursuant to City Ordinances and regulations Plymouth .IrII�7 55441 and conditioned,upon'payment of. the required fee, License is hereby, granted for the term; and purpose stated. Andrew Powers License ..Type , , Peddlers & Solicitors -monthly (Admin POSTAT LOCATION LICENSED L - NOT TRANSFERABLE NOT VALID UNLESS COUNTERSIGNED --- -,i CUT HERE City of Crystal Receipt for License: 00010018 Expiration: 03/18/2009 License Description Type Units Fee Ped/Sol/TM Inv Fee (Out MN 10 yrs) Base $125.00 Total: $125.00 Please Read Carefully! Crystal City Code, Section 1005.15: A licensee must carry the license certificate upon the licensee's person at all times when engaged in the activity for which the license was granted. Where the licensed activity is conducted at a fixed place of business or establishment, the certificate must be exhibited at all rimes in some conspicuous place on the premises. Also: Licensees for refuse haulers and tree trimmers must place one of the enclosed decals on the left hand side of each licensed vehicle. Mail To: The Window Store Dan Goodmanson 9909 S Shore Dr, Ste 270 Plymouth MN 55441 Business License C Full Name-. PERSONAL APPLICANT INFORMATION First Ifiddle Last Other names the applicant may conduct business wider or answer to: Applicant's phygical description: Eye Color: M -A .. Height: —.0 Weight: 170 Hair Color: 01A j Y�o / J'� A &f,.2(:)1, y7"rWL,jj)e S306 Permanent Home Address:- " I OZ,j _, kny7, 57 Street city State Zip Code Applicant's Local Address: Street Cul Applicant's phone number: S-0, 7 '- -'/ q - 1,2 ?y .. .. I State Zip Code Give a description of the nature of the bushiess and the goods or services to be sold: Naiiie of Employer: *T&..,..(,-)i,l S -kre. _ Address of Employer: 0 � S- S'l? o re- ))I-, . 5,-vh,2 70 J1:21i,11n,, Mill SS 154 Street City T state Zip Code Phone number of Employer: 761. �0, q2.ZO Dates to conduct peddling/soliciting: � I Number of agents/employees under this company w .? I rvLon+L F� � i � - m t4c L I � are participating in peddling/soliciting? Supply source of goods to be sold: fil -&', U))nA i, -J Company name Method of delivery:— Phone monber Have you ever been convicted of any crime or violated any municipal ordinance, other than a traffic offense'? ❑ Yes or X No If yes, state the place, nature of the offense, and penalty assessed: Name up to duee other cities Nvhere the applicant conducted similar business ininiediately preceding the date of this application. - K )16A:p ;c-( Applicant's driver's license or state -issued identification number: Description of vehicle to be used: / q I ti_ 8.1r -d0;-:3 I I [�, —0 ,.R I Pear dalce Model License Plale.Vmnber Attach a recent 2" x 2" photo of yourself, showing your head and shoulders. Approved by: C:\DOCI-TlvfE—I\ANDRENkT—I\LOCALS—I\Teiiip\Peddler—Solicitor—License_Applicatioii-I.doc Signature of Applicant Dat ce'offlpp/ lication MINNESOTA TAX CLEARANCE & WORKERS COMPENSATION LAW The City of Crystal is required to provide to the Minnesota Commissioner of Revenue your Minnesota business tam identification number and the social security number of each license applicant or registrant. Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we are required to advise you of the following regarding use of this information: (1) This information may be used to deny insurance, renewal- or--transfer-of-your license or application in the event you owe the Minnesota Department of Revenue delinquent taxes, penalties or interest; (2) Upon receiving this information, the City of Crystal will supply it only to the Minnesota Department of Revenue. However, under the Federal exchange of information agreement, the Department of Revenue may supply this information to the Internal Revenue Service; (3) Failure to supply this information may jeopardize or delay the issuance of your license or registration or processing your renewal application. Minnesota Statute, Section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicalnt presents acceptable evidence of compliance with the workers' compensation insurance coverage requirements. The information required is: the naive of the insurance company, the policy number, and dates of coverage or the permit to self -insure. This information is required by law, and licenses and permits to operate a business may not be issued or renewed if it is not provided and/or is falsely reported. Furthermore, if this information is not provided or falsely stated, it may result in a $2,000 penalty assessed against the applicant by the Commissioner of the Department of Labor and Type of license applied for: Personal Information Applicant's Name: M61 rew �C� "'o? FS Mki Applicant's Address: — _Y(4, Applicant's Social Security Number: - - - �- (SS # only required i f the business is not required to hcwe a A47V Tax ID Nuinber.) Business Information Business Name: Business Address: fav ' > Sly, r� -Dr. iA � e 0 yrs fit- T �d.1.I-'I TQ..1 It�.6en 1111 ca14 on Numb el A eller Q.1 Tax. Identifcation 1-`TIui- belLl Workers'Compensation Insurance Insurance Company Name \.i"i i � 1 T:� V?/Alnce C 0 (Not the insurance agent) eLa Policy Number Dates of Coverage TO I am not required to have workers' compensation liability coverage because: ❑ I am the sole proprietor and have no employees OR ❑ I am self-insured (include copy of pennit to self -insure) I certify that th onu n abov7'rate, and complete and a valid workers' compensation policy will be kept in effect at all tunes as r quired by la\y. Date: C:\DOCUIviE---1 \ANDREVd-1\LOCALS-1\Tgmp\Peddler_Solicitor_License_Application-1. doc City of Crystal LICENSE,000iool7. John Paul.Pinski for The WindowStoreExpiration: 03/18/2009` 9909 South Shore Dr Pursuant to City ordinances and regulations City of Crystal License Description Ped/Sol/TM Inv Fee (In MN 10 yrs) Peddlers & Solicitors -monthly Type Units Base Base Receipt for License: Expiration: Fee $62.00 $175.00 Total: $237.00 Please Read Carefully! 00010017 03/18/2009 Crystal City Code, Section 1005.15: A licensee must carry the license certificate upon the licensee's person at all times when engaged in the activity for which the license was granted. Where the licensed activity is conducted at a fixed place of business or establishment, the certificate must be exhibited at all times in some conspicuous place on the premises. Also: Licensees for refuse haulers and tree trimmers must place one of the enclosed decals on the left band side of each licensed vehicle. Mail To: The Window Store Dan Goodmanson 9909 South Shore Dr Plymouth MN 55441 Business License C' Full Name: 1) /11) PERSONAL APPLICANT INFORMATION i 7% l &, Other names the applicant may conduct business under or answer to: Applicant's physical description: Eye Color: Height: Permanent Home Address: rj- Yt .2 Streer -- CitY Applicant's Local Address: Street cin. Applicant's phone number: 612_- 75L-)q?5^C L)n! f Lost Weight: �-OJ Hair Color: bz-Al-V Role Give a description of the nature of the business and the goods or services to be sold: Name of Employer: Address of Employer: Street )-14- _�rf Phone number of Employer: 763 - 8112 ,v— rJ s 5v Zip, Code Zip Code ,,o t rf-) f l f "v" .� � I i Stale Zip Code Dates to conduct peddling/soliciting: FZ6 I -T - M U4-(, k i8 Number of agents/employees under this company who are participating, in peddling/soliciting? Supply source of goods to be sold: Company name Phone number Method of delivery: Have you ever been convicted of any crime or violated any municipal ordinance, other than a traffic offense? 7 Yes of, _21_;i11_o If yes, state the place, nature of the offense, and penalty assessed: Name up to three other cities where the applicant conducted similar business immediately preceding the date of this application. S P Applicant's driver's license or state -issued identification number: A Description of vehicle tobe used: %rdw T '14 Year _Wlljka Undel License Plare.Vumber Attach a recent 2" x 2" photo of yourself, showing your head and shoulders. Signature of Applicant Approved by: JM�t L,,a4,o -7 66lice Departnient,10ty Clerk 7 Date of Application CAONN-ners Files',-TWS Remodeiing'�Peddler—S(ilicitor—l-icense_Applicati(.)n.df,)c MINNESOTA TAX CLEARANCE & WORKERS COMPENSATION LAW The City of Crystal is required to provide to the Minnesota Commissioner of Revenue your Minnesota business tax identification number and the social security number of each license applicant or. registrant. Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we are required to advise you of the following regarding use of this information: (1) This information may be used to deny insurance, renewal -or transfer--flf-your-license-or-application-in-the-eventyou-oNie-the-M-ittnesota-Department-of-Revenue-- delinquent taxes, penalties or interest; (2) Upon receiving this information, the City of Crystal will supply it only to the Minnesota Department of Revenue. However, under the Federal exchange of information agreement, the Department of Revenue may supply this information to the Internal Revenue Service; (3) Failure to supply this information may jeopardize or delay the issuance of your license or registration or processing your renewal application. Minnesota Statute, Section 176.182 requires every state and Iocal licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant presents acceptable evidence of compliance with the workers' compensation insurance coverage requirements. The information required is: the name of the insurance company, the policy number, and dates of coverage or the permit to self -insure. This information is required by law, and licenses and permits to operate a business may not be issued or renewed if it is not provided andlor is falsely reported. Furthermore, if this information is not provided or falsely stated, it may result in a 52,000 penalty assessed against the applicant by the Commissioner of the Department of Labor and Industrv. Tape of license applied for: Applicant's Name: Applicant's Address: 'Personal Information � . lye r :, 5, j— b�. �1.� -�c�f n �Number: (,VY 9 0774)% required i the businessis not required l0 have a Ann TaT ID R�Llmbe .) v licant's Social Security '9 .� I business lfias$oranation Business Name: Business Address: / = _' c MN Tax. Identification Number Federal Tax Identification Number Workers' Compensation Insurance Insurance Company Name I',-- C (Not the insurance scent) Q)`4 Policy Number � , /�tl Dates of Coverage�i=�� TO I am not required to have workers' compensation liability coverage because: ❑ 1 am the sole proprietor and have no employees OR ❑ I am self-insured (include copy of permit to self -insure) i certify that th5e.4Weizmation above is accurate and complete and a valid workers' compensation policy will be kept in effect at all times as fequired by law. Date: V j-<�AA C:',Owners Files\TWS RemodelinelPeddlel_Solicitor_Lieense_Application.doe • Meeting • February 17, 20 VI. PUBLIC HEARING 1. The Council will receive public comment on housing and community development needs relating to the 2009 Urban Hennepin County Community Development Block Grant allocation. COUNCIL STAFF REPORI r,crff r�� If-RYSM CDBG Allocation for 2009 FROM: John Sutter, City Plan ner/Assistant Community Development Director DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: February 5, 2009 TO: Anne Norris, City Manager (for February 17, 2009 Council meeting) SUBJECT: PUBLIC HEARING: Consider a resolution allocating Community Development Block Grant funds for Program Year 2009 al 10 The U.S. Department of Housing & Urban Development (HUD) provides assistance to local communities through its Community Development Block Grant (CDBG) program. Crystal does not receive funds directly from HUD, but it does receive a share of the funds received by Hennepin County. Crystal's anticipated CDBG allocation is $97,480 for Program Year ("PY") 2009, which runs from July 1, 2009 through June 30, 2010. This is the same amount as we received for PY 2008 allocation. Since 2001, the CDBG allocation received by the city has decreased by 28% in nominal terms and 42% in real, inflation-adjusted terms. The city is required to hold a public hearing on the proposed uses of the funds. Notice of the hearing was published in the Sun Post on February 7, 2007. The City Council will hold the hearing on February 19, 2007. The following Exhibits are attached: A. Change in Crystal's CDBG allocation over time (PY 2001 through 2009) B. Comparison of Crystal's allocation with other Hennepin County cities C. Funding request - $83,780 for Deferred Home Improvement Loans D. Funding request - $13,700 for Five Cities Senior Transportation E. Funding request - $3,000 for Tenant Services (HOME Line) F. Proposed resolution allocating CDBG funds as recommended by staff G. Alternate resolution with allocations left blank for completion after the Public Hearing and Council discussion if the staff recommendation is not adopted PROGRAM GUIDELINES In order to comply with the CDBG regulations, Hennepin County has implemented the following guidelines which restrict the City's flexibility in the use of its allocation. These guidelines and our strategy for compliance are as follows: PAGE 1 OF 3 ❑ At least 20% of all housing resulting from redevelopment, whether new or rehabbed units, is to be affordable to lower income persons. Because the deferred home improvement loans are only available to lower income households, 100% of the housing units receiving assistance will count as being affordable to lower income persons. ❑ At least 70% will be spent on programs that benefit lower income persons. All proposed activities in PY 2009 would benefit lower income persons. ❑ No more than 15% can be spent on activities that provide public services. Five Cities Senior Transportation is considered to be a public service. The requested funding level of $13,700 would be 14.05% of our PY 2009 CDBG allocation. C. STAFF COMMENTS REGARDING REQUESTS FOR 2009 FUNDS 1. Deferred Home Improvement Loans (administered by Hennepin County) $84,605 funded in PY 2008 $83,780 recommended funding in PY 2009 (1 % decrease) Detailed funding request attached as Exhibit C Since 1982, Crystal has used part of its CDBG allocation to fund deferred home improvement loans for lower income households. Hennepin County administers the program for the city, as it does for nine other cities including the five cities adjacent to Crystal. It provides interest-free home improvement loans for households up to 50% of regional median income. Repayment is deferred for 15 years while the recipient still owns and occupies the property. Households from 50% to 80% of regional median income are also eligible but their loans carry interest (at a below-market rate). By using most of its annual CDBG allocation for this program, together with program income from previous loans being repaid, the city enables lower income homeowners to complete needed rehab projects. This in turn helps to preserve the city's housing stock. In the twelve months ending December 31, 2007, which is the most recent report we have received from Hennepin County, two projects were started and one was completed. During this time period a total of $58,983 of CDBG funds was spent and another $52,155 was committed to contracts for home improvement projects in Crystal. 2. Five Cities Senior Transportation (administered by the city of Robbinsdale) $12,875 funded in PY 2008 $13,700 recommended funding in PY 2009 (6.4% increase) Detailed funding request attached as Exhibit D The Five Cities Senior Transportation Program has requested $13,700. This activity is jointly funded by the cities of Brooklyn Center, Crystal, Golden Valley, New Hope and Robbinsdale to provide transportation to senior citizens living in these communities. Through this program, seniors and handicapped adults are transported to shopping areas, congregate dining, city -sponsored activities, etc. If the Council were to decide to pay for this program from elsewhere in its PAGE 2 OF 3 budget, or to entirely cease city funding for this program, staff would recommend that the entire CDBG allocation be used for Deferred Home Improvement Loans. 3. Tenant Services (HOME Line) $0 funded in PY 2008 $0 recommended funding in PY 2009 ($3,000 requested) Detailed funding request attached as Exhibit E HOME Line has requested $3,000 for various services it provides to renters. HUD rules prevent the city from spending more than 15% of its CDBG allocation ,on public services. This request plus the request for senior transportation would cause us to spend 17% for services thus exceeding the 15% maximum. Also, staff opinion is that tenant services do not comprise a core function of the city. Therefore we recommend no CDBG funding for HOME Line's Tenant Services. D. STAFF RECOMMENDATION As discussed in the preceding section, staff recommends fully funding the request for Five Cities Senior Transportation at $13,700 (6.4% more than in 2008, leaving $83,780 for Deferred Home Improvement Loans (1 % less than in 2008). The result of the staff recommendation would be as follows: Description of Activity Deferred Home Improvement Loans Senior Transportation Final Proposed percent 2008 2009 change Budget Budget 2008-2009 $ 84,605 $ 83,780 -1.0% $ 12,875 $ 13,700 +6.4% TOTAL $ 97,480 $ 97,480 no chg. A resolution authorizing the staff -recommended allocation is attached as Exhibit F. If the Council members wish to approve allocations other than those recommended by staff, then the Council should adopt an alternate resolution with blank amounts which is attached as Exhibit G. The Council would have to specify the dollar amounts in such a motion, and the sum of the amounts must be $97,480. Council action on one of the attached resolutions is requested. PAGE 3 OF 3 NAME OF PROGRAM OR PROJECT Scattered Site Redevelopment Deferred Home Improvement Loans Senior Transportation Day Care Assistance TOTAL & PERCENT CHANGE: 2001 2002 2003 2004 2005 2006 2007 2008 2009 PERCENT ADOPTED ADOPTED ADOPTED ADOPTED ADOPTED ADOPTED ADOPTED ADOPTED RECOMMENDED CHANGE BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET 2008-2009 $65,452 $30,316 $22,618 $16,883 $0 $0 $0 $0 $0 $50,000 $80,000 $80,000 $80,000 $89,381 $87,139 $88,973 $84,605 $83,780 -1.0% $13,441 $13,804 $14,118 $11,500 $12,500 $12,875 $12,875 $12,875 $13,700 6.4% $6,932 $5,663 $0 $5,596 $3,272 $2,502 $0 $0 $0 $135,825 N/A $129,783 -4.4% $116,736 -10.1% $113,979 -2.4% $105,153 -7.7% $102,516 -10.1% $101,848 -0.6% $97,480 -4.3% $97,480 0.0% All services as % of total budget ............... 15.00% 15.00% 12.09% 15.00% Subtotal all services ................................... $20,373 $19,467 $14,118 $17,096 No /pore than 15% of each year's budget may be spent on service activities, such as Senior Transportation and Day Care Assistance. 15.00% 15.00% 12.64% 13.21% $15,772 $15,377 $12,875 $12,875 14.05% $13,700 2009.01.20 budget -staff recommended not Council approvedxls Hennepin County 2009 CDBG Allocation (Final per Congressional `Continued Funding' resolution) Community 200,8 Allocation' 2:009 Allocation Brooklyn Center $186,215 $186,215 Brooklyn Park $373,045 $373,045 Crystal $97,480 $97,480 Edina $158,956 $158,956 Hopkins $112,063 $112,063 Maple Grove $153,956 $153,956 New Hope $107,164 $107,164 Richfield $194,693 $194,693 St. Louis Park $203,450 $203,450 Subtotal $1,587,021 $1,587,021 Consolidated Pool $493,259 $493,259 Community Allocation Total $2,573,539 $2,573,539 Hennepin County Administration $310,847 $310,847 County Entitlement Total $2,391,127 $2,391,127 0 REQUEST A. GENERAL INFORMATION 1. City: City Of Crystal 2. Project Name: Deferred Home Improvement Loans 3. Contact Person/Phone No.: Jim Graham tel: 612-348-2235 fax: 612-348-9710 I � l 9.Tell IEli 8 07.1 TV 1 1. CDBG Funding Requested. $83,780 (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? Yes. 3. Project Location: Citywide. 4. Project Description: (Describe the project in as much detail as possible, including the local needs the project will address.) Deferred no -interest home improvement loans which are forgiven if the owner lives in the house for 15 years after the loan agreement is signed. Funds are used to assist low income households in the community. This will help low income households make necessary repairs that allow them to remain in their homes. This will also help to reduce the number of homes in the community with significant deferred maintenance. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet. (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) Priorities `.. Use Xaoindicate ..:' Rental Housing Existing Housing (Rehabilitation) X First Time Homeownership Homelessness Special Needs Housing Public Service Neighborhood Revitalization Transportation Services 6. Describe anticipated results/accomplishments the project will have: (Number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) The number of households served depends on the amount of funding available and the needs of each household. Accomplishments include rehabbing houses owned and occupied by lower income households. 7. Implementation Schedule: (Identify major project tasks to occur during/ within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2009 and ends December 31, 2010.) Task: N/A Date: N/A Task: N/A Date: N/A Task: N/A Date: N/A Ongoing program. Loans are made as funds become available. 8. Budget: (Specify total project budget by major funding sources. Attach additional listings where appropriate.) FUNDING SOURCES AMOUNT CDBG $ 83.780 Prior Year CDBG Funding (for this project) $ Other Federal Funds (specify) $ Low Income Housing Tax Credits $ State (specify) $ Municipal $ Metropolitan Council $ Private (specify) $ Other (specify) $ Project Total $ 83,780 2009 URBAN HENNEPIN COUNTY CDBG PROGRA REQUEST FOR FUNDING A. GENERAL INFORMATION 1. City: City Of Crystal 2. Project Name: Five Cities Senior Transportation 3. Contact Person/Phone No.: Rita DeBruyn, tel 763.531.1274, fax 763.537.7344 WT -9 I D11"917.1W, 1. CDBG Funding Requested. $13,700 (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? Yes. 3. Project Location: Citywide. 4. Project Description: (Describe the project in as much detail as possible, including the local needs the project will address.) Please see attached letter and rider summary. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet. (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) Rental First Time Homeownership Homelessness Special Needs Housing Public Service X Neighborhood Revitalization Transportation Services X 6. Describe anticipated results/accomplishments the project will have: (Number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) Please see attached letter and rider summary. 7. Implementation Schedule: (Identify major project tasks to occur during/ within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2009 and ends December 31, 2010.) Task: N/A Date: N/A Task: N/A Date: N/A Task: N/A Date: N/A Ongoing program. Service will continue as it has in prior years. 8. Budget: (Specify total project budget by major funding sources. Attach additional listings where appropriate.) FUNDING SOURCES AMOUNT CDBG $13,700 Prior Year CDBG Funding (for this project) $ Other Federal Funds (specify) $ Low Income Housing Tax Credits $ State (specify) $ Municipal $ Metropolitan Council $ Private (specify) $ Other (specify) $ Project Total -$ 13,700 TO: John Sutter, Community Planner, City of Crystal City of Robbinsdale 4100 Lakeview Avenue North Robbinsdale, Minnesota 55422-2280 Phone: (763) 537-4534 Fax: (763) 537-7344 www.robbinsdalemn.com FROM: Rita DeBruyn, Senior Program Coordinator, City of Robbinsdale DATE: January 16, 2009 SUBJECT: CDBQ Request for Five Cities Senior Transportation Five Cities Senior Transportation provides older adult transportation tinder a 1985 Joint Powers Agreement between the cities of Brooklyn Center, Golden Valley, New Hope, Crystal and Robbinsdale. The Five Cities Senior Transportation Executive Committee comprised of City Managers of each of the five cities has approved the sum of $13,700.00 per city for the 2009 transportation budget. This amount is the Five Cities Transportation request for the 2009-2010 CDBG funding year. Enclosed is a copy of the 2008 cumulative statistics. You will note the City of Crystal ridership is 102 persons served and 1446 rides. Destinations included: m Shopping trips to Ridgedale, Target, Wal-Mart, Brookdale, Super Target, IKEA • Grocery shopping trips to Cub Foods and Byerly's ® Pharmacy, banking and post office opportunities at some destinations ® City sponsored activities such. as Brunch Bunch, Forum and the Fork, Seniors in Mind, Nature of Things, Donut Make You Wonder, Afternoon Vivace Concerts, Local Motion If you need additional information, please contact me at 763-531-1274. On behalf of the older residents of the City of Crystal who were served by the Five Cities Senior Transportation Project during the year 2008, thank you. cc: Anne Norris Gene Hackett Carol Wachter Attachment Memorandum CIT y ;CRYSTAL `�Y I 1 C., DATE: February 2, 2009 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Five Cities Senior Transportation Last month when the Council was discussing the upcoming public hearing on this year's allocation of Community Development Block Grant (CDBG) funds, the Council had questions about the Five Cities Senior Transportation budget and program. I forwarded your questions to the program coordinator, Rita DeBruyn, and she responded as follows. Why the increase in 2009 costs? When the budget was prepared in August 2008, it was expected gas prices would remain at the same level, or even increase. An hourly increase in First Transit's cost was also anticipated. When the 2009 contract with First Transit is negotiated in March, Rita will advocate for no increase since fuel costs have decreased. Historical Ridership Information for Crystal Residents? Year Persons Rides 2008 102 1446 2007 85 1548 2006 87 1712 2005 73 1396 2004 83 1714 2003 81 1728 Who is a typical user of Five Cities Senior Transportation? Single family home residents and apartment residents are served by Five Cities and on average, 12 single family home residents in Crystal are served each year. Multi -unit buildings served include Crystal Village, 5755 West Broadway, 5737 Kentucky and Twin Lake North Condos. Five Cities doesn't serve the Lang Nelson buildings because Lang Nelson has its own bus/transportation service. Last year Five Cities staff and local senior coordinators met with representatives of Lang Nelson to work on a cooperative use of transportation services. People who live independently see Five Cities as a way to get out and remain independent. Several Crystal residents use a cane and utilize the lift to enter the bus. There are more and more reports from users that an added benefit of Five Cities is the friendships that result from riding on the bus. Attached is the 2008 Five Cities rider summary. Rita DeBruyn will be at the Feb. 17 CDBG public hearing to answer any other questions you have. As always, if you have questions or need additional information, please let me know. N Cu Q T N O Ic(.07 CU Cl) O O O N U') 7, O N m -o = Q � U U co > -0 U c o r Q > 'o N z `n r-- ° m c CV 06 r T- U) U (0 -a o U d z U m N O "t 0 rY M N SOI N C~ N V O r r J U C r r M LO d LC) CO d' LC) r f(n z Q � d z � N N IQ O LO m N cy r H p ~ rn Co C\j Co LO LU L O Q' n CL 00 O Z N 00 00 Ln co LC7 00 Cl W 0' N F- U W U- N !x Lo CO "T c r M CD r C) Cl) O CO O N r r r r M LCj co N '0 C14 t O - ON) r (� If co T N O Ic(.07 CU Cl) O O O N U') 7, O N m -o = Q � U U co > -0 U c o r Q > 'o O m `n r-- ° m c CV p r T- U) U v -a o U d z (D m !x Lo CO "T c r M CD r C) Cl) O CO O N r r r r M LCj co N '0 C14 t O - ON) r (� If 0 Nrl NI CMO d N � r C) CD N O O r r N Cfl tom- N O r r co CII N O Ic(.07 tl- Cl) O O N U') 7, O N m -o = Q � U Q- z co > -0 U c o 0 Nrl NI CMO d N � r C) CD N O O r r N Cfl tom- N O r r co 000 N O Ic(.07 tl- Cl) O U') r 0`0 NI r r r M) co 00 'o O m O r-- C)LO m r CV p r T- U) 0 Nrl NI CMO d N � r C) CD N O O r r N Cfl tom- N O r r T z O U) u). Q,- O a n or . O co U') II N NI r r r z O U) d c 0 OI LOC) N N V O r r J Q z z col N IQ O LO m N cy r T z O U) u). Q,- O a n or . O 3455 Bloomington Ave Minneapolis, MN 55407 John Sutter City Planner/ Assistant Community Development Director City of Crystal 4141 Douglas Drive N. Crystal, MN 55422 Dear Mr. Sutter: Office Phone: 612/728-5770 Hotline: 612/728-5767 Fax: 612/728-5761 www.homelinemn.org January 13, 2009 This letter is to request funding in the amount of $3,000 from the City of Crystal's Community Development Block Grant Program to support HOME Line's services for renters. A copy of the 2009 CDBG Program Request for Funding is enclosed. Along with the CDBG Request Form, I am enclosing a one-page sheet summarizing our hotline's service to Crystal residents. HOME Line is building upon our depth of experience in serving Crystal. We are working to meet current challenges facing low-income renters and would like the City of Crystal to continue as our partner in meeting these needs. We thank you for the opportunity to submit this application. If you have any questions or need additional information, please call me at 612/728-5770, extension 107 or Mike Vraa, our managing attorney at extension 113. Sincerely, Beth Kodluboy Executive Director enclosures as noted Tenant Advocacy in Minnesota HOME Line Renters' Hotline Crystal Information on calls during the period 1/1/92 through 12/31/2008 Over the past seventeen years a total of 1,472 Crystal renters have contacted HOME Line. This represents service to approximately 3,680 residents when all family members are counted. A vast majority (over 98%) of Crystal callers to HOME Line are very -low or low income. These income categories are those used by the U.S. Department of H.U.D.: Very -low = incomes below 50% of the Metro median income; Low = incomes between 50 and 80% of the Metro median; Moderate = incomes above 80% of the Metro median. High School Renter's Education HOME Line's High School Renter's Education Program provides advice on tenant rights and responsibilities. This free presentation covers most things that first time renters are likely to encounter, including roommate problems, evictions, security deposits and repair issues. In the past seventeen years, HOME Line has given 13 classes to Robbinsdale-Cooper High School students, speaking to 322 students. We have also sent speakers to many property manager's meetings (including Crystal), continuing legal education seminars and trainings for various shelters/resource centers (including Thorson Family Resource Center). Number of Calls Per Year 140 120 120 .4114 98 93 100 09 W W 60 69 1 IM78 73 63 so 55 54 40 21 1 1 0 92 93 94 95 go 97 95 0 00 01 02 03 04 05 W 07 08 Callers' HUD -based Income 1992-2008 Very Low 82% 'W Moderate � Low 2% 16% recover money from their landlords. Tenants have received $10,222 back from improperly withheld security deposits and $5,690 in rent abatements (refunds for substandard conditions). We have also helped prevent 71 evictions in Crystal. HOME Line's tenant hotline receives over 10,000 calls per year. Careful records are taken for each call, including the reason the tenant called. These are the top ten topics from Crystal callers over the last seventeen years, followed by the number of calls: 1. Repairs 267 2. Evictions 260 3. Security Deposits 185 4. Notice to Vacate 118 5. Break Lease 74 6. Financial Aid 66 7. Privacy/Intrusion 64 8. Lease Questions 55 9. Heat 36 10.Housing Search 35 Summary of HOME Line's Tenant Services Proposal Renters make up nearly 2,103 households in Crystal, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose money that is rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line will provide three distinct, but related, programs as part of this grant: a tenant hotline that provides free legal advice to tenants about landlord/tenant law, a high school educational program, and our expanded immigrant outreach program that provides services to new immigrants. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. )While our services are available to all renters free of charge, over 98% of our callers in Crystal are low or very -low income; over three quarters (76%) of these callers are women; 32% are racial minorities. Our programs are aimed at low-income renters, and high school students who are about to enter the rental market. Tenant Hotline The first of these programs is HOME Line's tenant hotline. The hotline began in 1992 as a service to Suburban Hennepin County residents. Today, we serve the entire state (excluding Minneapolis) and have recently taken our 108,000th call. Three staff attorneys and a tenant advocate work, full time on the hotline along with 40-60 law student volunteers each year. This year alone, we have assisted 112 Crystal renter households. Our tenant services to Crystal have helped save tenants at least $15,000. We have also helped prevent 71 evictions in Crystal. The most common reasons Crystal residents call our hotline are repairs, evictions, questions about how proper notice to vacate is given, security deposits, and break lease questions. The need for this service in Crystal is apparent -- Crystal residents already rely on this valuable service. High School Renter Education Program The second program is our high school presentation program. At Robbinsdale-Cooper High School alone, we have spoken to 13 separate classes (322 students). This award winning class (Business Economic Education Foundation and Best Prep) focuses on the things that future renters should know, including how to avoid evictions, how to select roommates, security deposits and understanding leases. By offering free tenant hotline services and free high school renter education programs for high school students, HOME Line has been providing needed services for those most vulnerable. HOME Line trains and works with social service providers who have contact with low-income renters, so they too can use the tenant services to solve their rental problems. Immigrant Outreach Project The third program focuses on immigrant outreach efforts. According to the 2000 census, foreign-born people make up at least 2,369 or 10.8% of the Crystal population (a number which will surely continue to grow). Recognizing that many recent immigrants are not sure where to find a variety of useful resources, HOME Line has recently begun worldng to bridge this gap. Many recent immigrant groups live and work in Crystal and many of them are living in rental housing with lower incomes and have no knowledge of their rental rights. It is important that we train and work with those social service providers who have contact with these new residents, so they too can use the tenant services to solve their rental problems. CITY OF CRYSTAL RESOLUTION 2009 - RESOLUTION APPROVING PROPOSED USE OF 2009 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING SIGNATURE OF THE SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Crystal, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant ("CDBG") program; and WHEREAS, the City of Crystal has developed a proposal for the use of 2009 CDBG program funds made available to it; and WHEREAS, the City of Crystal held a public hearing on February 17, 2008 to obtain the views of citizens on housing and community development needs and priorities and the City's proposed use of its $97,480 from the 2009 CDBG program. BE IT RESOLVED that the Crystal City Council approves the following projects for funding from the 2009 CDBG program and authorizes submittal of the proposal to Hennepin County. HENN. CO. PROGRAM BUDGET ACTIVITY # TITLE AMOUNT 2.0 Deferred Home Improvement Loans $ 83,780 10.0 Senior Transportation $ 13,700 TOTAL: $ 97,480 BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor and City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2009 CDBG program. BE IT FURTHER RESOLVED that if the final amount of 2009 CDBG funds available to the city be different from the preliminary amount provided to the city, then the City Council hereby authorizes the City Manager to adjust project budgets to reflect an increase or decrease in funding. ADOPTED this 17`x' day of February, 2009. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk CITY OF CRYSTAL RESOLUTION 2009 - RESOLUTION APPROVING PROPOSED USE OF 2009 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING SIGNATURE OF THE SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Crystal, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant ("CDBG") program; and WHEREAS, the City of Crystal has developed a proposal for the use of 2009 CDBG program fields made available to it; and WHEREAS, the City of Crystal held a public hearing on February 17, 2008 to obtain the views of citizens on housing and community development needs and priorities and the City's proposed use of its $97,480 from the 2009 CDBG program. BE IT RESOLVED that the Crystal City Council approves the following projects for fariding from the 2009 CDBG program and authorizes submittal of the proposal to Hennepin County. HENN. CO. PROGRAM BUDGET ACTIVITY # TITLE AMOUNT 2.0 Deferred Home Improvement Loans $ 10.0 Five Cities Senior Transportation $ 10.0 Tenant Services (HOME Line) $ ------------ TOTAL: $ 97,480 BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor and City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2009 CDBG program. BE IT FURTHER RESOLVED that if the final amount of 2009 CDBG funds available to the city be different from the preliminary amount provided to the city, then the City Council hereby authorizes the City Manager to adjust project budgets to reflect an increase or decrease in funding. ADOPTED this 17"' day of February, 2009. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk ADW VIII. REGULAR AGENDA 1. The Council will consider a private kennel license application for property located at 5841 Nevada Ave N submitted by Ron and Deanna Schuster. 2. The Council will consider a resolution appointing Gary Laurant to the West Metro Fire -Rescue District Board for a two-year term expiring December 31, 2010. 3. The Council will consider Application #2009-01 for a variance to reduce the west setback from 30 feet to 11 feet at 3425 Florida Ave N. 4. The Council will consider a resolution ordering a public hearing on the proposed assessment for Parkside Acres - Street Construction Project #2008-10. 5. The Council will consider a resolution relating to state aid road parking restrictions on Adair Ave, 47th Ave, and Welcome Ave (Phase 10 Street Reconstruction Project). DATE: TO: FROM: SUBJECT: 4141 Douglas Drive North Crystal, MN 55422-1696 January 26, 2009 Phone: 763-531-1014 Fax: 763-537-3279 Anne Norris, Crystal City Manager 11 Tom Mahan, Animal Control Officer -' i, - New Private Kennel License Inspection 5841 Nevada Avenue North On January 26, 2009, 1 performed an announced private kennel inspection at 5841 Nevada Avenue North, the residence of Ronald and Deanna Schuster. There were two dogs and one cat present. The dogs are currently vaccinated for rabies and are licensed in Crystal. The cat needs to be vaccinated for rabies within the next two weeks. The animals' food was kept in a bin in the family room. The interior and exterior of the home are cluttered but appear to be livable. The applicants have weekly refuse removal by BFI. The back yard is fenced and appears to be in a satisfactory condition, however the amount of dog feces in the backyard was a little excessive. I explained the need to pick up the dogs' feces at least once per week. There have been complaints to police concerning the dogs and cats at this residence running at large. The applicants have received written warnings and citations for past violations. I feel this kennel application does qualify for approval of a new private kennel license at this time. I have reviewed the city ordinances with the applicants and explained that they need to better follow these rules or the license can be revoked and fines can be imposed. "Service with Compassion and Integrity" APPLICATION FOR LICENSE City of Crystal 4141 Douglas Drive N, Crystal, MN 55422 Telephone: (763) 531-1000 /Facsimile: (763)531-1188 Deaf and hard of hearing callers may call Minnesota Relay at 711. PUFASE PRINT CLEARLY Applicant's Name: 14(1,n/ -1 A Fee:*(0100.4145) J$ 9 Home Address: I jf u 0 - Home Phone: (1% a4)4[J' City/State/Zip: Cell Phone: (7 :3) 2) C -1777 Business Name: Business Phone: ( ) A,4 - Doing Business As: Fax Phone: 0 Business Address, including zip code: MN Tax ID Federal Tax ID If a Minnesota Tax ]ED number is pot required, please explain here and provide your social sepr!ty number: I enclose the sum of on and 00/100 dollars to the City of Crystal as required by the Ordinances of said City and have complied with all the requirements of said Ordinances necessary for obtaining this License. 1\71 Iry I hereby make application to OPERATE A (check one): F-1 COMMERCIAL or 1^1 PRIVA ATE (, `�) -7 1 '�� through ANIMAL KENNEL at the above business address for the period Ta t� L -ough April 30, 20Gq, , subject to all conditions and provisions of said Ordinance. ADDITIONAL REQUIREMENTS 1. CoininerCial & Private licenses: Kennel License Supplemental Form 2. Private license: Copy of current rabies vaccination forms 3. Private license: Copy of current dog licenses from police dep't. Tee: If exempt, fill out Licensing Fee Exe777PH077 F07-777 (Fee = commercial kennel: $125/new; $105/renewal - private kennel: $88/new; $68/renewal) APPLICATION FOR LICENSE INVOLVING PRIVATE OR CONFIDENTIAL INFORNIATION (Includes Tennessen Warning) Under Minnesota law (M.S. 270.72), the agency issuing you this license is required to Provide to the Minnesota Commissioner of Revenue your Minnesota business tax identification number or the Social Security number of each license applicant. Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we must advise you that: • This information may be used to deny the issuance, renewal or transfer ofyour license if you owe the Minnesota Department of Revenue delinquent taxes, penalties, or interest; • The licensing agency will supply this information only to the Minnesota Department of Revenue. However, under the Federal Exchange of Information Act the Department of Revenue is allowed to supply this information to the Internal Revenue Service; • Failure to supply this information may jeopardize or delay the issuance of your license or the processing of your renewal application. (ALSO FILL OUT REVERSE SIDE OF THIS FORM.) Use Only: JDE# �, DLPF�q I Date Entered: (Cls -h City us PIMS EN )-29� Council Date: 91 I:\ADMIMLICENSING\Application Forms\Animal KennehAnimal Kennel.doc Certificate ®f Compliance Minnesota Workers' Compensation Law PRINT IN INK or TYPE. Minnesota Statutes, Section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in any activity in Minnesota until the applicant presents acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, Chapter 176. The required workers' compensation insurance information is the name of the insurance company, the policy number, and the dates of coverage, or the permit to self -insure. If the required information is not provided or is falsely stated, it shall result in a $2,000 penalty assessed against the applicant by the commissioner of the Department of Labor and Industry. A valid workers' compensation policy must be kept in effect at all times by employers as required by law. NAME (Individual name only if no company name business as name) (if applicable) (PO Box must include street PERMIT NO ATE ZIP YOUR LICENSE OR CERTIFICATE WILL NOT DE ISSUED WITHOUT THE FOLLOWING INFORMATION. You must complete number 1, 2 or 3 below. NUMBER I COMPLETE THIS PORTION IT YOU ARE INSURED: INSURANCE COMPANY NAME (not the insurance agent) WORKERS' COMPENSATION INSURANCE POLICY NUMBER 2 COA PLETE THIS PORTION IF SELF-INSURED: ❑ I have attached a copy of the permit to self -insure. NUMBER 3 COWILLETE TMS PORTION IF EXENTT: I ain not required to have workers' compensation insurance coverage because: I have no employees. I have employees but they are not covered by the workers' compensation law. (See Minn. Stat. Sec. 176.041 for a list of excluded employees.) Explain why your employees are not covered: ❑ Other: ALL APPLICANTS COMPLETE THIS PORTION: I certify that the information provided on this form is accurate and complete. If I am signing on behalf of a business, I certify that I am authorized to sign on behalf of the business. A LICANT SIG (ma_ TITLE DATE OTE: If your orkers' Compen ation policy is canceled within the license or permit period, you must no 'fy the City of Crystal by resubmitting this form. This material can be made available in different forms, such as large print, Braille or on a tape. To request, call 1-800-342-5354 (DIAL -DLI) Voice or TDD (651) 297-4198. MN LIC 04 (11/08) I:\ADMMEICENSING\Application Forms\WORKERS' COMP INFO.doc IM 4. KENNEL LICENSE SUPPLEMENTAL FORM Type of Kennel (check one): Fj Commercial Private Zoning Classification of Land: rc5 a We /J cL- / Adjacent Property Uses: North: South: ,NmueTd/o)extent of key,,el o eration, includi �2 I 5. Kennel layout and construction: East: West: on the premises: Please provide in the table below the information requested from neighbors located on either side of your y property, g_ - the two houses across the street, and the two houses behind them. If your properly is located on a comer lot, signatures must be obtained from the side houses and all comers. Please print clearly. Name Address Zip code Home phone (Include area code) Work phone (Include area code) Q o- Q % S Yn vt;t�ctL,,A,,)e_ V X J Sv� A uJwc yq acb_k +DPOPer-hi hqa*� ,S -b It 1 0 ha"d k__ -J 1w, ***Please note that letters will be sent to each person listed in this table. The letter will inc de the applicant's name and address and the date of the council meeting at which this kennel license will be an agenda item.' We, the undersigned, consent to the residence at (house number, street, and zip code) in the City of Crystal, having three (3) or up to five (5) animals on the premises. Crystal City Code section 910.05, Snbd. 3 An applicant for a kennel license must provide an up-to-date detailed plan and description of the premises and structures wherein the kennel is to be operated, the number and types of animals proposed to be handled therein, and such other information as the city may deem necessary. The maximum number of dogs or other animals that may be kept in a licensed private kennel is five. The council may require that an applicant for a private kennel license show evidence that the abutting property owners have been informed of his/her intentions. A kennel license may not be issued to an applicant located within 50 feet of an existing restaurant, except upon approval of the health authority and subject to such limitations as may be prescribed by the health authority. Applicant Signature: &V C -,Gz4x&� 1:4lDNEN1UCENSING1Applintionfom L4jdma)KennelkAnimaI Kc=lSupplemervA Fomdoc Dated: / � /q Ar CITROWURSDTAL CITY OF CRYSTAL Private Kennel License Inspection. Report DATE, INSPECTED By CASE NUMBER APPLICANT U ^SGC 3 A /k c DATE OF BIRTH ADDRESS-- ZIP CODE DAYTIME PHONE-- EVENING PHONE -7 -7 PROPERTY OWNER PHONE NUMBER, (If different from Applicant) PHONE NUMBER c:hnwn above: The followina au3ma-Ls are curKuuL-.Ly BREED WLL=LL, SEX UCZ2-LJUJL="9_ ALTERED Y/N LICENSE RABIES TAG SPECIES L10ou I A ANIMAL RECEIVES ROUTINE VETMU24ARY CARE? YES No ANIMAL APPEARS HEALTHY AND WELL CARED FOR?. YES No METHOD OF FOOD STORAGE FOOD AND WATER AVAILABILITY METHOD OF FECES DISPOSAL FREQUENCY HAULER I vy METHOD OF ANIMAL CONFINEMENT— ANIMALS LIVING QTRS. INSIDE OUTSIDE TYPE OF SHELTER ANIMALS TEMPERMENT/BEHAVIOR ACCEPTABLE? YES %-- NO EXPLAIN ADDITIONAL INFORMATION/COMZ!ENTS: .? ,(,Iv 42V -e ' V k2 11 1,4A k"A. -f ACCEPT_ REJECT CONDITIONS OF LICENSE 6k-• �s Minnesota VVeterinary Services ervices 5lUDoppyLane LuSocmr MN 56058 507-665'2371 Nome Kaoev Species: CANINE Breed: Setter cross Color: Tri -color Sex: Mc Birthdate: 01/01/3004 Owner: Schuster, Ronald 5D41Nevada Ave N' Cryetal,K80 55428 (763)533-2599 Description 8ACanine Rabies 2 SACanine oistamp Certificate December 1O.2OO8 | ' � ' .^ Signature Type ---' nouvaca DurramuneMax a Vaccina vaccination Manufacturer Date Expiration Expiration Serial No. Tag No. Fort Dodge 12/18/2008 09V102008 12/18/2010 1215307A Fort Dodge 12/10200e 1109/2009 12/18/2009 0942218 ' .^ Signature Type ---' nouvaca DurramuneMax a Minnesota VVeterinary S ervices Page 5lODoppyLane LeSueur.MN 56058 507'665-2371 Certificate December 1O.2OO8 Nome: Magie Species: CAN)0E c/e-y\�ut o-olL Breed: � . Labrador Retriever / Color: Yellow (2~/ /V J��b)C} ' Sox ' � ' Birthdate: 01/01/2007 Owner Schuster, Ronald 5841 Nevada Ave @. Crystal, MN 55428 (763)533'2599 Voodnu Vaccination Description Manufacturer Dote Expiration Expiration Serial No. Tag No. Type 8ACanine Rabies u Fort Dodge 12/18/2008 09/1e/2003 12/102010 1215307A Rabvaco SACanine o|stomp( Fort Dodge 12/102008 11x09/2009 12/18/2009 094221A ou,ramuneMax n Signature 3 Memorandum 6 r6KYSTAL '. C. r '3-11V1-.-.jj DATE: February 12, 2009 TO: Mayor and City Council FROM: Anne Norris, City Manager i'L SUBJECT: West Metro Fire District Board — 7th Member As you know, the West Metro Fire District Board consists of seven members. The seven members are: - two members representing Crystal, usually one councilmember and one citizen representative (currently Laurie Ann Moore and Deb Fischer, respectively); and one - two members representing New Hope, usually one councilmember citizen representative; - New Hope city manager; - Crystal city manager; and - One member (the seventh member) who is agreed on and appointed by both the Crystal and New Hope city councils. This 7th member does not need to be a resident of Crystal or New Hope. Gary Laurant is currently the 7th member of the West Metro Board and has applied to continue in this role (application attached). Gary was at the January 20 work session for an informal interview with the Council. No other applications for this position have been received. The New Hope city council has approved Gary as the 7t" member of West Metro Fire Board. Approve the attached resolution appointing Gary Laurant as the 7th member to the West Metro Fire District Board for a two year term. CITY OF CRYSTAL APPLICATION FOR REAPPOINTMENT FOR BOARDS or COMMISSIONS -7 !�CKYSTAL Return this application by October 24, 2008 C. L Bassett Creek Watershed Charter Commission Employee Review Board Environmental Quality Commission Planning Commission (K) Joint Fire Board O Human Rights Commission O Parks-& Recreation Commission Shingle Creek Watershed NWHHSC --, 1. Name C,9 A 'j. z Home Phone2, Work Phone 2. Address 3 9 't X14 _sDoaip code 3. Email address CI Sc_ �OQ. -I el C_,Cyll 4. Current Occupation Employer— P<D5—j,qL_ 5. Continuing Education (please indicate recent educational opportunities pursued) 75 6. What do you believe is this commission's greatest accomplishment this year? M0,6ZIAL-L L PLOOS, 1"n cc iJ I- A 7. Why do you want to continue to serve on this commission? 'T kil __ 1�_) E 1� (-Z �__ ice T 1-k A kk�A J 5, 6L k L_r� E -t L,) E e ") 8. Is there any feedback you'd like to give regarding the commission? If you are selected to serve and with your permission, some information from this application will be listed on a commission roster. The purpose is that Commissioners, city officials, and the public will be able to contact you. There is no consequence for refusing to supply this information. PRIVATE DATA RELEASE FORM Effective August 1, 2005 and in accordance with the Minnesota Government Data Practices Act, the City of Crystal is required to receive your consent before releasing any information about you that is classified as private data. I understand and authorize the City of Crystal to disclose the following information on a commission/board roster: home phone, email address, and mailing address. Signature: ------ Date: I GAOFFICE CITY OF CRYSTAL RESOLUTION NO. 2009 - V I **91 Ito] 001 1, F_111;J;L*1R19 I WHEREAS, in 1997 the cities of Crystal and New Hope approved a Joint and Cooperative Agreement to consolidate all aspects of their fire safety programs and created the West Metro Fire -Rescue District, and WHEREAS, in accordance with Article IV of the Joint and Cooperative Agreement, Crystal -New Hope Joint Fire -Rescue District, members are to be appointed by Council resolution, and WHEREAS, the term of the jointly appointed public representative Gary Laurant expired December 31, 2008; and NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council approves the reappointment of Gary Laurant as a public representative of the Joint Fire -Rescue District's Board of Directors for a two year term expiring December 31, 2010; and BE IT FURTHER RESOLVED that the Mr. Laurant's appointment is contingent upon approval by the New Hope's City Council. Adopted by the Crystal City Council this 17th day of February, 2009. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk G:\Council\Resolutions2009\02.17.09JTFIREBDapptLaurant.doc T # FROM: Jason Zimmermann, Code Enforcement and Zoning Administrator A DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: February 10, 2009 TO: Anne Norris, City Manager (for February 17th City Council Meeting) SUBJECT: Application 2009-01 for a variance to reduce the west setback at 3425 Florida Avenue North. A. BACKGROUND The home on the subject property has the following setbacks: East (front) lot line: 100.9 feet (current requirement: 30 feet) West (rear) lot line: 11.2 feet (current -requirement: 30 feet) South (side) lot line: 26 feet (current requirement: 5 feet) North (side) lot line: 13.9 feet (current requirement: 5 feet) The house was built in 1928. The subject property and the lots immediately to the north, northwest and west were platted in 1965 as Blanche Terrace. It appears that the lot in question was platted in a way to accommodate the existing house and to create a buildable lot immediately to the west. Therefore, the subject property was platted with a rear setback of just 11.2 feet. This did not meet the required setback at the time (25% of the lot depth, or 37.86 feet) nor does it meet the current 30 foot setback. The house is considered a non -conforming structure and cannot be expanded. The applicant is seeking a building permit for an addition on the east side of the house. The addition would be approximately 76.9 feet from the east lot line and would be in compliance with the 30 foot minimum front setback. However, the addition would expand the house which is not permitted because the house is a nonconforming structure. For this reason, the addition cannot be built unless a variance is granted to reduce the west setback so the house is conforming. The property owner has applied for such a variance. Notice of the February 9, 2009 public hearing was mailed to all property owners within 350 feet of the subject property on January 26, 2009. The Planning Commission held the required public hearing on February 9, 2009. VARIANCE — WEST SETBACK - 3425 FLORIDA AVE N Page 1 of 3 The following Exhibits are attached: A. 2006 aerial photo showing the location of the property. B. Narrative submitted by applicant. C. Survey of existing structure with sketch of proposed addition submitted by applicant. D. Blanche Terrace plat. E.' Building plans submitted by applicant. F. Comments received from the public. B. STAFF COMMENTS In order for a variance to be granted, state law and city code require that all three of the following criteria be met: The property in question cannot be put to a reasonable use if used as required by the code. The property cannot be put to reasonable use if used as required by this Zoning Code. The house was originally built in 1928. The property was platted in 1965 leaving an 11.2 foot setback to the west property line. In this case, the city defined reasonable use in 1965 when it approved the plat despite the inadequate rear setback. The plight of the landowner is due to circumstances unique to the property not created by the property owner. The plight of the landowner was created when the lot in question and lots to the north, northwest and west were platted in 1965. The city had an opportunity to require removal of the existing house but it instead chose to create a nonconformity by allowing it to remain. The plat was adjusted to the extent practicable, but even with those adjustments it was not possible to avoid making the existing house non -conforming. This is a unique situation created when a house originally built on a semi -rural parcel was overtaken by platted development. The variance, if granted, will not alter the essential character of the locality. The variance, if granted, will not alter the essential character of the locality. The degree of encroachment would not be increased if the request were approved. In addition, state law and city code specifically state that economic considerations alone do not constitute an undue hardship if a reasonable use for the property exists under the code. VARIANCE — WEST SETBACK - 3425 FLORIDA AVE N Page 2 of 3 C. RECOMMENDATION At its meeting on' February 9, 2009 the Planning Commission voted 9-0 to recommend approval of a variance from Section 515.33 Subd. 8 b) to reduce the west setback from 30 feet to 11 feet. Suggested findings of fact are as articulated in Section B above. City Council action is requested. Findings of fact addressing whether or not the three variance criteria are met should be included in the motion. The Council may choose to use staff's recommended findings of fact by reference in the motion. VARIANCE — WEST SETBACK - 3425 FLORIDA AVE N Page 3 of 3 Hennepin County Property Map Print Page 1 of 1 Hennepin County Property Map - Tax Year: 2008 The data contained on this page Is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only. Hennepin County does not guarantee the accuracy of material herein contained and Is not responsible for any misuse or misrepresentation of this Information or Its derivatives. 1HSelectedParcel Data Parcel ID: 20-118-21-11-0080 Owner Name: DAVID C NEMITZ Parcel Address: 3425 FLORIDA AVE N, CRYSTAL, MN 55427 Property Type: RESIDENTIAL Homestead: HOMESTEAD Area (sgft): 9594 Area (acres): 0.22 A -T -B: TORRENS Market Total: $158,000.00 Tax Total: $2,142.84 Date Printed: 1/26/2009 2:42:40 PM Current Parcel Date: 1/5/2009 Sale Price: $51,500.00 Sale Date: 04/1987 Sale Code: WARRANTY DEED http://gis.co.hennepin.mn.us/HCPropertyMap/Locator.aspx?PID=2011821110080 01/26/2009 Rome Improvement Project We are in the process of upgrading the property at 3425 Florida Ave. N. We will be replacing the roof, siding and windows. We also have plans to add on to the front of the house with a 24 foot extension. The rear of the house is located 12 feet from the west property line which is out of the 30ft code for Crystal. Since the house has always been located this way and under the terms of undue hardship, we are requesting a variance to continue our project. Thank you. Dave Nemitz V I9 0 7 1 qjro 9;t?-ouoo-,' Rld OSM IS09H ;F 4DIdZR*Wl WON S- GZ*0900,99 4 scan m.wzaoos s: b El !m 0 laps, low 14 Ot v FE O-U- za Ir - j— IL — -71 Eta, UPrA elyN a m jopurwnl �e T Y -t aw S -4 :3 Al ugurtaDi 4.1 OfiDtqDJa Vj 00*99 3.irogaOON C4 1 1) -4 i 'd to 1 ce .a 43 tC5 Oil 0 AS to Cfi. ra 44 K In un M I 17 o C7,50,Q C71A 4VEA1t1E- 6a2B 126.93plat 111ROI t FLORIDA A VDVL;9 a h a �Hl R tz jr> F i z EXHIBIT D AYEMI,- 6095 'Z4 6a2B 126.93plat 111ROI t FLORIDA A VDVL;9 a h a �Hl R tz jr> F i z EXHIBIT D ;!E� ro S� gal_ LA fb 0 1A c Z fn ho 1 m 3 A a ll fill, U111" I EXISrINO -?.xIo JOISTS @ 10' 01(l. — EXISTING HOUSE 905 PAY WINPOW W -el NEW WALLS TO PE CCN5T-RLrTP-P EXISTING WALLS TO REMAIN C = — --I BI6rINCv WALLS TO M REMOVED MAIN PLOP, PLAN 9 NOTE - ALL HEADERS TO 15E 2-?-XIO LkLESS NOT15P OMERW15-F EXISTING up joisr5 EXISTING HOUSE EX16rIN& POOR BISTINC7 POOR REMOVE FASTINC STOOP & 6TF-P5 NEW fi-OCIP, TPUSSE5 974' O.G. PROP FLOOR W' M-6YV EXISTING NEW GARAGE MAT6H S' -d• 0.6. NGT. -------------- JaX7 OVERHEAD POOR — — — — — — — — — — O 4 x4 TRTP. POSTS ON MINIMW 42!' DEEP CON6. ff6. FOUNDATION PLAN SCA -F-- 11W' = O January 29, 2009 Development Department 4141 Douglas Dr. No., Crystal MN 55422 Gary Allen Hoonsbeen 3455 Florida Ave. No. Phone: 763-533-4280 Cell; 763-639-6414 Email: cdoclub@comcast.net Re: Special Land Use Application 2009-01 3425 Florida Ave. North (PID. 20-118-21-11-0080) ,Attn: Tim Buck, Secretary, Planning Commission. I have reviewed the notice of.public hearing on the reference application for a variance as noted above. My home is two houses north of the 3425 Florida Ave North property, where my wife and I have lived for nearly 48 years. I see no reason why a variance should not be issued as improvements continue to enhance the neighborhood. We are on a dead—end street and therefore a mini -community, somewhat isolated from the drive-through areas of Crystal. I therefore support granting the variance so the owner can make an addition on the east side of the existing house. Sincerely Gary Hoonsbeen EVYIBIT F .......... COUNCIL STAFF REPORT Onai Phase 10 Parkside Acres Hearing FROM: Tom Mathisen, Public Works Director/City Engineer TO: Anne Norris, City Manager RE: Phase 10 — Welcome Neighborhood Street Reconstruction - Set Public Hearing for Parkside Acres, Project #2008-10 The hearing to order the above project was conducted and passed on November 6, 2008. At that time, the Parkside Acres Townhome Association was properly notified of the hearing. It was anticipated that the assessment for the Association's frontage on 47th Avenue would be managed by the Association. The Association has since requested that the City assess each individual property owner in the Association. It is therefore necessary to re -notify all of the individual Parkside owners and conduct a separate hearing for those owners only. The method of calculating the assessment for that portion of the project has also been modified. Instead of calculating the amount based on a multi-family/commercial property basis, the assessment has been recalculate based on an equivalent single family/duplex front footage basis. This will result in a reduction of the original proposed amount from $50,402.34 to $43,796.80. The result will be a $1,094.92 assessment for each of the 40 units in the Association. It is recommended that the City Council adopt the attached resolution ordering the public hearing for the project on March 17, 2009. Respectfully submitted, Thomas Mathisen, CE/DPW 11pubworks/projects/phasel 0/parksideordermem 111 111=11y" III � I I'D 1, 1 1 �� "i 1014dIFIXI I ffi:1 119111,41IN X.311MITICA►..� ► WHEREAS, a feasibility report dated September 30, 2008, has been prepared by Short Elliott Hendrickson, Inc., with reference to reconstruction of streets in the Welcome Neighborhood (Phase 10) in the City of Crystal, and this report has previously been received and accepted by the City Council. NOW, THEREFORE, BE IT RESOLVED, by the Crystal City Council: 1) The City Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the total cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of $7,824,787. 2) A public hearing shall be held on such proposed improvement on Tuesday, the 17th day of March, 2009, in the Council Chambers of the City Hall at 7:00 p.m., or as soon thereafter as the matter may be heard, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law to the Parkside Acres property owners. Adopted by the Crystal City Council this 17th day of February 2009. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk I:pubworks/projects/phasel0/parksideorderres COUNCIL STAFF REPORT Phase 10 State Aid Parking Ban Resolution I t IRYSTAL FROM: Tom Mathisen, Public Works Director & City Engineer TO: Anne Norris, City Manager (for February 17 City Council Meeting) DATE: February 6, 2009 RE: Project 2008-10 Welcome Project State Aid Parking Bans In order to qualify for the Municipal State Aid (MSA) funding associated with the reconstruction of the state aid streets in the Phasel 0 project, it is necessary to conform to certain design width requirements as they relate to number of travel lanes and associated parking lanes. The code states that a street must be at least 32 feet wide in order to have parking on one side only. Adair, Welcome, and 47th Avenues will fall into this category. This means that no parking must be posted on one side of the street. It is recommended, the council adopt the attached resolutions regarding no parking on the respective Adair, Welcome, and 47th Avenue State Aid Streets. i1pubworks/projects/phase10/stateaidnoparkmem In the City of Crystal, Minnesota THIS RESOLUTION passed on the 17th day of February, 2009, by the City of Crystal in Hennepin County, Minnesota. The Municipal Corporation shall hereinafter be called the "City," WITNESSETH; WHEREAS the City has planned the improvement of.- 47t" f: 47th Ave. No. from Douglas Drive to Welcome Ave. (S.A.P.116-312-003), and Adair Ave. No. from 42nd Ave. to 47th Ave. (S.A.P.116-329-002), and Welcome Ave. No. from 42nd Ave. to West Broadway Ave.(S.A.P.116-314- 002); and WHEREAS, the City will be expending State Municipal Street Aid Funds on the improvement of these streets. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL that the parking of motor vehicles shall be banned at all times as follows: 47th Avenue No. from Douglas Drive to Welcome Avenue on the south side; and Adair Avenue No. from 42nd Ave. to 47th Ave on the east side; and Welcome Avenue No. from 42nd Ave. to West Broadway Ave. on the west side. Adopted this 17th day of February, 2009. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk l: pubworks/projects/phase 10/StateaidNoparkres2 F-ITa:Tk I MIT, ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL a WORK SESSION e TUESDAY, FEBRUARY 17,2009 IMMEDIATELY FOLLOWING THE REGULAR COUNCIL MEETING CRYSTAL CITY HALL CONFERENCE ROOM A 1. Call to order 2. Roll call 3. Discuss housing assistance programs for the 2009 EDA work program* 4. Conclude discussion of alternatives for expenditure of available increment in TIF District #1 5. Other business 6. Adjournment * Materials attached 02/13/09 G:\EDA\Agendas\2009\02-17 ws.doc EDA STAFF REPORT (Cl %1 �41'ky_ STAL Discussion Overview - Housing Programs FROM: John Sutter, City Plan ner/Assistant Community Development Director7--*F— DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: February 12, 2009 TO: Anne Norris, City Manager (for February 17, 2009 EDA work session) SUBJECT: Discussion Overview - Updated spending proposal for redevelopment and housing funds in 2009 Staff has updated this summary spreadsheet since the January 6t" work session. The major changes and attached discussion staff reports are as follows: Line.2 - Home Improvement Incentive Rebates. ® $200,000 in spending for rebates moved from the TIF Housing Replacement Districts to TIF District #1. Assumes higher rebate percentages and maximum rebate as recommended by staff. (See memo for Discussion Item #1.) ® $10,000 in spending added. To be paid out of the FDA's redevelopment fund for rebates not within the TIF project area. (See memo for Discussion Item #2.) ® Possible increase in the maximum eligible household income. (See memo for Discussion Item #3.) Line 3 - Purchase Incentive - $100,000 in spending deleted from the TIF Housing Replacement District. This would have been a $10,000 deferred loan to encourage the purchase of up to ten vacant foreclosed properties. It was intended as a placeholder for the portion of the city not eligible for federal NSP funds. Staff is recommending not setting up this program due to the tax credit in the new federal stimulus package; we believe that the market incentives are already quite favorable for those ready and qualified to purchase homes. Line 4 - Purchase -Rehab Incentive - $50,000 in spending added to the TIF Housing Replacement Districts. This would be a grant for up to $5,000 per property, in conjunction with a Federal Housing Administration 203K loan, to encourage the purchase and rehab of vacant properties needing at least $15,000 in work. (See memo for Discussion Item #4.) EDA discussion on these items is requested. At the March 3, 2009 meeting, the EDA would consider any formal actions needed to implement these changes. PAGE 1 OF 1 Deferred Home Improvement Loans. This program offers no -interest loans to low income (i.e. <50% AMI) homeowners. This funding level typically allows three projects in Crystal per year. The loans are 100% forgiven after 15 years provided the homeowner continues to own and occupy; if they sell or move, the loan is due and payable in full, with recaptured funds being used to help a new borrower. The program is administered by Henn Co. They also offer deferred loans (albeit with a modest interest charge) to homeowners between 50% and 80% of AMI; that program is funded by the state and is not city -allocated, so it is not shown on this spreadsheet. 2 Home Improvement Incentive Rebates. This program offers a rebate for homeowners who complete home improvement projects. The program is administered by the Housing Resource Center (GMHC). Rebates depend on income: 10% (for 80%-110% of AMI), 12% (for 50%-80% of AMI) or 15% (for <50% of AMI); and all are subject to a maximum rebate of $6,000 per property per year. Staff is recommending increasing these percentages from 10-12-15% to 15- 20-25% and increasing the cap from $6,000 to $10,000. For 2009, it would be funded by TIF (Housing Replacement District) to reduce pressure on the FDA's redevelopment fund; however, this depends on the program complying with TIF household income limits. If TIF -funded, then a limited number of properties in Crystal would not be eligible (see Redevelopment Project Area map); thus a small amount of local funds may be needed. 3 Purchase Incentive (Deferred Loan). This would be a new program designed to create an incentive for buyers of foreclosed or vacant houses. It would be a $10,000 interest-free deferred loan which would be forgiven if the homebuyer owns & occupies the property for five years. The primary funding source would be federal NSP funds to be used for foreclosed properties in the eight Crystal neighborhoods most impacted by foreclosures: Lee Park, Becker, Twin Oaks, Broadway, Forest, Skyway, Welcome Park and Lions Park. The secondary funding source would be TIF (Housing Replacement District) to be used in Crystal's other six neighborhoods (Cavanagh Oaks, Basseft Creek, Fair, Brownwood, Winnetka Hills and Valley Place), with some exceptions (see Redevelopment Project Area map). To qualify, the buyer's household income could not exceed 120% AMI (in eight neighborhoods using federal NSP funds), or 110% AMI if 1-2 person HH or 115% AMI if 3+ person HH (in six neighborhoods using local TIF funds). 4 Purchase -Rehab Incentive (Grant). This would be a new program designed to create an incentive for buyers of foreclosed or vacant houses needing significant repairs, provided that the homebuyer is using a pre -approved purchase - rehabilitation loan program such as FHA 203K. It would be a grant for up to 3% of the purchase price, not to exceed $5,000. Because this would be a grant, there would be no repayment provisions if the homebuyer sells or rents the property. The funding source would be TIF (Housing Replacement District) to be used anywhere in Crystal, with some exceptions (see Redevelopment Project Area map). To qualify, the buyer's household income could not exceed 110% AMI if 1-2 person HH or 115% AMI if 3+ person HH. 5 Scattered Site SF Rehabilitation. This would be completely funded by the new federal NSP program. The EDA would purchase a foreclosed property, rehab it, then re -sell it. The property would have to be located in one of the eight Crystal neighborhoods most impacted by foreclosures: Lee Park, Becker, Twin Oaks, Broadway, Forest, Skyway, Welcome Park and Lions Park. The $168,000 includes an estimated $14,000 in federal funds to be paid to the city to compensate for EDA staff time managing the project. The completed house would have to be sold to a household at or below 50% AMI. 6 Scattered Site SF Redevelopment. This would be a continuation of the city's longstanding acquisition, demolition and lot sale program. However, to relieve pressure on the EDA's redevelopment fund, in 2009 will be sought from other sources. TIF (District #1) would provide $700,000 to fund the acquisitions of 3440 Regent, 5700 Regent & 5708 Elmhurst, three other properties yet to be determined, and six vacant SF lots currently owned by MnDOT along Hwy 100; when sold, the new houses would have no income restriction. We will also seek $320,000 in federal NSP funds for four foreclosed properties, would have to be located in the eight Crystal neighborhoods most impacted by foreclosures: Lee Park, Becker, Twin Oaks, Broadway, Forest, Skyway, Welcome Park and Lions Park; when sold, the new houses' buyers' household income could not exceed 120% AMI. 7 Other Redevelopment. These would be acquisitions of properties other than single family houses. TIF District #1 funds will be used to reimburse the EDA for its 2008 acquisition and demolition of the 4-plex at 5901 56th. In 2009, it is anticipated that the EDA will use TIF District #1 funds to acquire and hold three available MnDOT properties along Hwy 100 that are not guided for SF houses: north of 36th east of Welcome, north of 32nd by Crystal Care Center, and south of 32nd along the noise wall and regional trail. GAEDA12009.02.17 EDA discuss housing programs.xls LOCAL LOCAL (TIF) LOCAL (TIF) FEDERAL FEDERAL ALL SOURCES PROGRAM REDEVEL FUND TIF DISTRICT #1 HSG REPL DIST CDBG NSP COMBINED TITLE 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 1 Deferred Home Improvement Loans $0 $0 $0 $0 $0 $0 $84,605 $83,780 $0 $0 $84,605 $83,780 2 Home Improvement Incentive Rebate $120,000 $10,000 $0 $200,000 $0 $0 $0 $0 $0 $0 $120,000 $210,000 3 Purchase Incentive (Deferred Loan) $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,000 $0 $100,000 4 Purchase -Rehab Incentive (Grant) $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $50,000 5 Scattered Site SF Rehabilitation $0 $0 $0 $0 $0 $0 $0 $0 $0 $168,000 $0 $168,000 6 Scattered Site SF Redevelopment $250,000 $0 $0 $700,000 $0 $0 $0 $0 $0 $320,000 $250,000 $1,020,000 7 Other Redevelopment (non -SF) $0 $0 $300,000 $355,000 $0 $0 $0 $0 $0 $0 $300,000 $355,000 $370,000 $10,000 $300,000 $1,255,000 NO $50,000 $84,605 $83,780 $0 $588,000 $754,605 $1,986,780 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL REDEVEL FUND TIF DISTRICT #1 HSG REPL DIST CDBG NSP ALL SOURCES LOCAL I LOCAL (TIF) I LOCAL (TIF) I FEDERAL FEDERAL COMBINED Deferred Home Improvement Loans. This program offers no -interest loans to low income (i.e. <50% AMI) homeowners. This funding level typically allows three projects in Crystal per year. The loans are 100% forgiven after 15 years provided the homeowner continues to own and occupy; if they sell or move, the loan is due and payable in full, with recaptured funds being used to help a new borrower. The program is administered by Henn Co. They also offer deferred loans (albeit with a modest interest charge) to homeowners between 50% and 80% of AMI; that program is funded by the state and is not city -allocated, so it is not shown on this spreadsheet. 2 Home Improvement Incentive Rebates. This program offers a rebate for homeowners who complete home improvement projects. The program is administered by the Housing Resource Center (GMHC). Rebates depend on income: 10% (for 80%-110% of AMI), 12% (for 50%-80% of AMI) or 15% (for <50% of AMI); and all are subject to a maximum rebate of $6,000 per property per year. Staff is recommending increasing these percentages from 10-12-15% to 15- 20-25% and increasing the cap from $6,000 to $10,000. For 2009, it would be funded by TIF (Housing Replacement District) to reduce pressure on the FDA's redevelopment fund; however, this depends on the program complying with TIF household income limits. If TIF -funded, then a limited number of properties in Crystal would not be eligible (see Redevelopment Project Area map); thus a small amount of local funds may be needed. 3 Purchase Incentive (Deferred Loan). This would be a new program designed to create an incentive for buyers of foreclosed or vacant houses. It would be a $10,000 interest-free deferred loan which would be forgiven if the homebuyer owns & occupies the property for five years. The primary funding source would be federal NSP funds to be used for foreclosed properties in the eight Crystal neighborhoods most impacted by foreclosures: Lee Park, Becker, Twin Oaks, Broadway, Forest, Skyway, Welcome Park and Lions Park. The secondary funding source would be TIF (Housing Replacement District) to be used in Crystal's other six neighborhoods (Cavanagh Oaks, Basseft Creek, Fair, Brownwood, Winnetka Hills and Valley Place), with some exceptions (see Redevelopment Project Area map). To qualify, the buyer's household income could not exceed 120% AMI (in eight neighborhoods using federal NSP funds), or 110% AMI if 1-2 person HH or 115% AMI if 3+ person HH (in six neighborhoods using local TIF funds). 4 Purchase -Rehab Incentive (Grant). This would be a new program designed to create an incentive for buyers of foreclosed or vacant houses needing significant repairs, provided that the homebuyer is using a pre -approved purchase - rehabilitation loan program such as FHA 203K. It would be a grant for up to 3% of the purchase price, not to exceed $5,000. Because this would be a grant, there would be no repayment provisions if the homebuyer sells or rents the property. The funding source would be TIF (Housing Replacement District) to be used anywhere in Crystal, with some exceptions (see Redevelopment Project Area map). To qualify, the buyer's household income could not exceed 110% AMI if 1-2 person HH or 115% AMI if 3+ person HH. 5 Scattered Site SF Rehabilitation. This would be completely funded by the new federal NSP program. The EDA would purchase a foreclosed property, rehab it, then re -sell it. The property would have to be located in one of the eight Crystal neighborhoods most impacted by foreclosures: Lee Park, Becker, Twin Oaks, Broadway, Forest, Skyway, Welcome Park and Lions Park. The $168,000 includes an estimated $14,000 in federal funds to be paid to the city to compensate for EDA staff time managing the project. The completed house would have to be sold to a household at or below 50% AMI. 6 Scattered Site SF Redevelopment. This would be a continuation of the city's longstanding acquisition, demolition and lot sale program. However, to relieve pressure on the EDA's redevelopment fund, in 2009 will be sought from other sources. TIF (District #1) would provide $700,000 to fund the acquisitions of 3440 Regent, 5700 Regent & 5708 Elmhurst, three other properties yet to be determined, and six vacant SF lots currently owned by MnDOT along Hwy 100; when sold, the new houses would have no income restriction. We will also seek $320,000 in federal NSP funds for four foreclosed properties, would have to be located in the eight Crystal neighborhoods most impacted by foreclosures: Lee Park, Becker, Twin Oaks, Broadway, Forest, Skyway, Welcome Park and Lions Park; when sold, the new houses' buyers' household income could not exceed 120% AMI. 7 Other Redevelopment. These would be acquisitions of properties other than single family houses. TIF District #1 funds will be used to reimburse the EDA for its 2008 acquisition and demolition of the 4-plex at 5901 56th. In 2009, it is anticipated that the EDA will use TIF District #1 funds to acquire and hold three available MnDOT properties along Hwy 100 that are not guided for SF houses: north of 36th east of Welcome, north of 32nd by Crystal Care Center, and south of 32nd along the noise wall and regional trail. GAEDA12009.02.17 EDA discuss housing programs.xls EDA STAFF REPORT C1 7&!YsTAL Discussion Item #1 - Expand Rebate Program FROM: John Sutter, City Plan ner/Assistant Community Development Director C1--1 DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: February 12, 2009 TO: Anne Norris, City Manager (for February 17, 2009 EDA work session) SUBJECT: Discussion Item #1 - Increase the rebate percentages and maximum rebate amount for the Home Improvement Incentive Rebate Program The EDA's Home Improvement Incentive Rebate program offers a rebate for certain percentage of home improvement expenses for owner -occupied properties in Crystal. Currently the cost of the program is paid out of the FDA's Redevelopment Fund. In an effort to reduce pressure on that fund, beginning April 1, 2009 the EDA would begin funding the program with available increment from TIF District #1. In subsequent years, after that district expires, funding for the program could come from the Housing Replacement Districts. There has been discussion with the EDA about expanding the program to take advantage of the excess increment available in TIF District #1 and to encourage continued home improvements during tough economic times. have attached a comparison of three scenarios: Scenario #1 would increase the maximum rebate to $10,000 per property per year but keep the rebate percentages at 10%, 12% or 15% depending on the homeowner's income. Staff projects that it would increase the annual rebates paid by approximately $9,000. Scenario #2 would increase the maximum rebate to $10,000 per property per year and increase the rebate percentages to 10%, 15% or 20% depending on the homeowner's income. Staff projects that it would increase the annual rebates paid by approximately $32,000. Scenario #3 would increase the maximum rebate to $10,000 per property per year and increase the rebate percentages to 15%, 20% or 25% depending on the homeowner's income. Staff projects that it would increase the annual rebates paid by approximately $78,000. PAGE 9 OF 2 Staff recommends Scenario #3 because of its more significant impact on the community. However, the EDA should understand that after TIF District #1 funds are no longer available, and funding is shifted to the Housing Replacement Districts (likely by 2011), the program may need to be scaled back, for example, by reducing the rebate percentages. PAGE 2 OF 2 MAX. REBATE OF $10,000 AND REBATE PERCENTAGES THE SAME AT 10-12-15% $696,782 hypothetical rebates paid under this scenario Sep 2002 thru Nov 2008 $640,646 actual rebates paid Sep 2002 thru Nov 2008 $56,136 hypothetical increase in rebates paid 75 months of data $102,503 annualized actual rebates paid $8,982 annualized hypothetical increase in rebates paid $111,485 annualized hypothetical rebates under this scenario REBATE PERCENTAGES BASED ON HOUSEHOLD INCOME: SCENARIO 2 If >80% up to 110% of regional median income If >50% up to 80% of regional median income If no more than 50% of regional median income MAX. REBATE OF $10,000 AND REBATE PERCENTAGES INCREASED TO 10-15-20% $839,025 hypothetical rebates paid under this scenario Sep 2002 thru Nov 2008 $640,646 actual rebates paid Sep 2002 thru Nov 2008 $198,379 hypothetical increase in rebates paid 75 months of data $102,503 annualized actual rebates paid $31,741 annualized hypothetical increase in rebates paid $134,244 annualized hypothetical rebates under this scenario REBATE PERCENTAGES BASED ON HOUSEHOLD INCOME: 10% If >80% up to 110% of regional median income 15% If >50% up to 80% of regional median income 20% If no more than 50% of regional median income SCENARIO 3 MAX. REBATE OF $10,000 AND REBATE PERCENTAGES INCREASED TO 15-20-25% $1,123,693 hypothetical rebates paid under this scenario Sep 2002 thru Nov 2008 $640,646 actual rebates paid Sep 2002 thru Nov 2008 $483,047 hypothetical increase in rebates paid 75 months of data $102,503 annualized actual rebates paid $77,287 annualized hypothetical increase in rebates paid $179,791 annualized hypothetical rebates under this scenario REBATE PERCENTAGES BASED ON HOUSEHOLD INCOME: 15% If >80% up to 110% of regional median income 20% If >50% up to 80% of regional median income 25% If no more than 50% of regional median income G:blousing ProgramslHomelmprovementlncentiveRebate12009.01.06 EDA 3 scenarios to incrspending.doc EDA STAFF REPORT 1 CRYSTAL 7�� 1 1 -1- Discussion Item #2 - Alternate Rebate Fundinx ,rl (I"Ic moo, FROM: John Sutter, City Plan ner/Assistant Community Development Director<� DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: February 12, 2009 TO: Anne Norris, City Manager (for February 17, 2009 EDA work session) SUBJECT: Discussion Item #2 - Alternate funding for rebates that are not located within Redevelopment Project #1 The FDA's Home Improvement Incentive Rebate program offers a rebate for certain percentage of home improvement expenses for owner -occupied properties in Crystal. Currently the cost of the program is paid out of the FDA's Redevelopment Fund. In an effort to reduce pressure on that fund, beginning April 1, 2009 the EDA would begin funding the program with available increment from TIF District #1. The EDA attorney has advised us that only properties in the Redevelopment Project Area should be funded by TIF. This means that a small share of properties in the city would not be eligible for the TIF -funded rebate program. The excluded residential properties would be located in Thorson Addition (57xx Oregon Ct), properties near Twin Lake in the Skyway, Twin Oaks and Cavanagh Oaks neighborhoods, properties south and east of Bassett Creek Park, and that part of the Winnetka Hills neighborhood west of the houses facing Winnetka Avenue. For those areas, staff recommends continuing to fund rebates out of the EDA's Redevelopment Fund. We anticipate $10,000 in rebates in these areas, but please understand that figure is merely an educated guess. I have attached a map showing the recently -approved boundaries of the Redevelopment Project Area (TIF -funded rebates) with the areas outside the project highlighted in yellow (EDA -funded rebates). PAGE 1 OF 1 EDA STAFF REPORT c'w YsT11L Discussion Item #3 - Income Limits FROM: John Sutter, City Plan ner/Assistant Community Development Director — c5v.%� DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director TO: Anne Norris, City Manager (for February 17, 2009 EDA work session) SUBJECT: Discussion Item #3 - Income Limits for the Home Improvement Incentive Rebate Program The EDA's Home Improvement Incentive Rebate program offers a rebate for certain percentage of home improvement expenses for owner -occupied properties in Crystal. The percentages decrease as incomes increase, and households above a certain income level are not eligible at all. Income levels are based on the Twin Cities metropolitan area median household income, adjusted for household size. Currently the rebate percentages are as follows: Up to 50% AMI: 15% rebate >50% up to 80% AMI: 12% rebate >80% up to 110% AMI: 10% rebate Assuming the EDA adopts staff's recommendation, effective April 1, 2009 the rebate percentages would be as follows: Up to 50% AMI: 25% rebate >50% up to 80% AMI: 20% rebate >80% up to 110% AMI: 15% rebate To further broaden the availability of this program to Crystal homeowners, the EDA might wish to consider raising the 110% maximum income level. Staff asked the EDA attorney to provide guidance on this question. He indicated that there is no fixed maximum, but most housing authorities tend to use 110% to 115% of area -wide median income as an upper limit for owner -occupied housing. Staff believes that a figure of up to 120% would be defensible because this is the limit established for beneficiaries of the new federal Neighborhood Stabilization Program. I have attached a spreadsheet showing various percentages of area median income by family size. PAGE 1 OF 2 Staff opinion is that the reason to increase the rebate program's income cutoff above 110% would be to increase the number of eligible Crystal homeowners, thus further encouraging home improvements in the city. However, if the EDA does not feel that households above 110% should need an incentive to make improvements, then there would be no reason to increase the income cutoff. The EDA should discuss whether it sees 110% as a problem. If it is not a problem, then there is no reason to change it. PAGE 2 OF 2 INCOME GUIDELINES FOR CRYSTAL HOUSING PROGRAMS FY 2008 (received from Henn Co on March 7, 2008) MEDIAN HOUSEHOLD INCOME: $80,900 (Minneapolis - St. Paul Metropolitan Area) HOUSEHOLD ®®®®® SIZE 30%®®® ("Very Low Income") ®®®®®®® 50% 60% ("Low Income") -----®-�, 80% 100% ("Moderate Income" .�®®®.®®®�, 11000 could be any one of these three) ®®-®®® 115% 120% 1 $17,000 $28,300 $34,000 $43,050 $56,600 $62,260 $65,090 $67,920 2 $19,400 $32,350 $38,850 $49,200 $64,700 1 $71,170 $74,405 $77,640 3 I $21,850 $36,400 I $43,700 $55,350 I $72,800 I $80,080 I $83,720 I $87,360 4 I $24,250 $40,450 I $48,550 $61,500 1 $80,900 I $88,990 I $93,035 I $97,080 5 I $26,200 $43,700 I $52,450 $66,400 I $87,400 I $96,140 I $100,510 I $104,880 6 $28,150 $46,900 $56,300 $71,350 1 $93,800 $103,180 $107,870 $112,560 7 $30,050 $50,150 $60,200 $76,250 1 $100,300 1 $110,330 1 $115,345 $120,360 8 $32,000 $53,400 $64,000 $81,200 1 $106,800 $117,480 $122,820 $128,160 „n. 4 snot ;_ +4, - 'For households with income up to W`/o: ®r -or nousenoias wim income ?ou ro up to lCurrent rebate percentage is 15% of X80%: Current rebate percentage is 12% of leligible project costs. Proposed rebate ,eligible project costs. Proposed rebate , ,percentage is 25% of eligible project costs. (percentage is 20% of eligible project costs. , I I I I 1 1 1 I I I I I I I I I I I I I I �VUIICIIIIy, 1 IV /U IA I household (the maximum I ;maximum for income lincome eligible , (household , ,eligible for the rebate, the new federal , program. Current I (Neighborhood 1 (rebate percentage: 1 (Stabilization 1 110% of eligible 1 (Program. 1 (project costs. I I 1 (Proposed rebate I I 1 (percentage: 15% of 1 I 1 leligible project costs. l 1 1 1 I I I G:Wousing Programs12009.02.12 income guidelines.xis EDA STAFF REPORT Crff of 9RYSTAL ;Y Discussion Item #4 - Purchase -Rehab Grants F t C, FROM: John Sutter, City Plan ner/Assistant Community Development Director DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: February 12, 2009 TO: Anne Norris, City Manager (for February 17, 2009 EDA work session) SUBJECT: Discussion Item #4 - Possible new program providing grants to private parties purchasing and rehabbing single family houses The Federal Housing Administration has a purchase -rehab loan program called "203K" 203K loans roll both the purchase price and rehab expenses into a single long-term loan with a fixed or adjustable rate. 203K loans cannot exceed the purchase price + rehab costs, or 110% of the HUD -appraised "after -rehab value", whichever is less. Rehab expenses must be at least $15,000 to use a 203K loan. Summit Mortgage is promoting the use of this program for properties in need of rehab, especially vacant properties. They are asking cities to provide a grant to help buyers with downpayment or closing costs. Brooklyn Center has approved such a program which would provide a grant of 3.5% of the purchase price up to a maximum of $7,000. This would be a new approach for Crystal, which has not provided direct assistance for home purchases. Staff believes such a downpayment or closing costs assistance program could be configured in a way that provides an incentive for the purchase and rehab of houses. We would rely on FHA's risk analysis and mortgage underwriting to ensure that the buyer is qualified and capable of fulfilling the obligations under the program. It is important to note that, during the recent housing bubble, FHA stayed away from the "stated income" (no documentation), interest -only, negative amortization and payment - option loan products which fueled the unsustainable price increases, the fallout from which continues to plague not only the housing market but also the entire financial system. Also, the 203K program has solid procedures and protections in place to ensure that the rehab work actually does get satisfactorily completed. However, while staff believes that the mechanics of making this work are not a problem, the EDA should discuss whether, as a matter of policy, this is a road they want to go down. The upside is that it might encourage people not otherwise able to come up with enough cash to do a 203K loan to buy a house and improve it. The downside is that PAGE 1 OF 2 once the EDA has provided the grant and the transaction is complete, there would appear to be no recourse if the property owner defaults, turns the house into a rental, or sells it to someone else. If the EDA wants to set up a downpayment and closing costs grant program, staff would recommend the following guidelines: 1 Only properties that are vacant and have been so for at least 30 days are eligible. 2. Only properties that have completed the city -required Code Compliance Inspection are eligible. FHA 203K inspection requirements do not supplant the requirement for a city inspection. 3. Only properties needing at least $15,000 in home improvements are eligible. EDA staff may reject an application if it does not concur with the applicant's estimate of the cost of the work. 4. The grant shall not exceed 3% of the purchase price, up to maximum of $5,000. 5. Prior to disbursement of EDA funds, the purchaser shall complete a homeownership training program pre -approved by EDA staff. 6. To enable the grants to be funded from the Housing Replacement TIF districts, the purchaser's household income shall not exceed 100% of area median income for 1-2 person households or 115% of area median income for 3+ person households. At present time, those income limits are as follows: HH MAXIMUM SIZE INCOME 1 $56,600 2 $64,700 3 $83,720 4 $93,035 5 $100,510 6 $107,870 7 $115,345 8 $122,820 For your information, I have attached some materials provided by Summit Mortgage. EDA discussion on whether to bring this program to a vote on March 3, 2009 is requested. PAGE 2 OF 2 The Re -Build Team "Re -Building the Metro one Honte at a Tinte" Thank you for caring about our beloved Twin Cities enough to visit us. We are proud to say that our team is "Re -Building the Metro one Home at a Time." Through the help of community leaders, city administrators, and neighborhood groups we are truly Re -Building the Metro. - To bring value back to Home Ownership To bring quality People to our Neighborhoods And To provide Affordable Housing Options We are partnering; with many neighborhoods and cities to provide you with valuable information to use when purchasing a home. When working with "The Re -Build Team" of experts, our goal is to make this process one you will want to tell your friends, family, co-workers and neighbors about. We truly can take you from start to finish and guide you every step of the way. There is no better time to purchase a home! We will show you how in most cases you can have instant equity in the home you purchase. Be comforted by the fact that you will be working with licensed professionals every step of the way and that your loan with be insured by the Federal Housing Administration (FHA). Let us help you make your dreams of owning a home a reality! Let us help you.......... "Re -Build the Metro one Home at a Thne Jeff Anderson Mike Cardenas Direct 651-485-0099 Direct 612-247-2006 iandersonccpsummit-mortgage...com mcardenasCa)-summit-mortgage.com 203K Streamline Process in Conjunction with the Ct" or CP s -kA L_ Pre Qualification / Application -The RE -Build Team to Take application of Client. DeskTop Underwriter (DU) -Run a DU approval based on h-ifon-nation Given During the Application Process. Information Gathering C� -The RE -BUILD Team will Gather Information Based on DU Approval. For Example: (W2's, Pay Stubs, Asset Verification, Verification of Employments, Etc). Pre -approval Letter -Letter Provided to the Client and Real Estate Agent Based of Information Gathered and DU approval (This Allows Client to Make Offer on a Home in CAIS' iA L_ Accepted Offer -At this Point there will be a Purchase Agreement and Purchase Date Set (roughly 30 days). -Client will be Required to Order and Pay for a Home Inspection from a Third Party. Processing of Loan File (the Following will be Ordered by the RE -BUILD Team) -Contractor Bid (Based off of City Code, Third Party Home Inspection, and the Wants, Needs, and Desires of the Client) —This will be done by a Licensed MN General Contractor. -Subject to Completion Appraisal (this appraisal is based on the completion of the General Contractors Bid). -Title Commitment -Home Owners Insurance Binder Submission to the City of. 02,YS iAL_ . for 3% Gift -The following will be Submitted to the City of for Approval. 1) Verification of Employment Fon-n (Completed by Employer) 2) Third Party Home Inspection 3) DU Approval -Upon Approval, a Gift letter will be filled out by the City of C. P_'13—.1A I- and returned to the RE -BUILD Team. All Information will be Submitted to a Contract Loan Processor -Processor will Prepare Loan Submission for Loan Underwriters. -Note: We use a Third Party Contract Processor, separate from Summit Mortgage Corporation. We do this to have a Separate Set of Eyes Look at the File and Perform Verbal Verifications to Ensure that there is a 0 % Chance of Fraudulent Activity. Loan Submitted to Loan Underwriter -Underwriter Underwrites the File in 48 hours. Underwriter Conditions -Additional Information will be Sent to Underwriter Upon Request. Clear to Close -At this Point the Loan is Complete on the RE -BUILD Team's End. -We will Order Gift Funds from the City of CC `f SQL Closing -Closing will be Done by the Title Company i 10 n the Contract Date. -50% of Rehab Proceeds will be Provided to the General Contractor to Begin Work. Post Closing -Work- will be Preformed (Home Will Be Li able Within 30 Days). -Once Work is Complete, a Final Inspection will be Preformed by the Appraiser. -Once Final Inspection is Preformed, the Final Proceeds for the Rehabilitation will be Provided to the General Contractor. The Re=ter_ uild Team * Building the Metro One Home at a Time Application for Gifted Funds from the City of Crystal (Name of Clients Applying) is/are applying to the City of Crystal for "Gifted Funds" to Purchase the Property Located at: (Property Address) In order for (Name of Client/s) To purchase this home the City of Crystal must be willing to "Gift Funds" totaling $ Please feel free the contact the "Re -Build Team" with any question dealing with this application and attached documentation. By Signing the Document I am allowing "The Re -Build Team" with Summit Mortgage Corporation to share my personal information with the City of Crystal and employees that are working with this application in order to obtain these "Gifted Funds". (signature of client/s) SUMMIT P O . GIFT LETTER FORM I understand that:JOHN DOE. (The Borrower(s), have applied for a mortgage loan with Summit Mortgage in order to purchase property located at: _ My relationship to the borrower(s) i {father, mother, brother, sister, other} In order to enable the borrower(s) to have sufficient cash investment to purchase the property, I have given the borrower(s) a gift of $ (Total amount of gift). This gift is given freely with the understanding that the bor-ower(s) have no obligation to pay back either in money or in future services otherwise. The funds given to the borrower(s) came from my/our own accounts and were not made available to the donor from any person or entity with an interest in the sale of the property including the seller, real estate agent, broker, builder, loan officer or any entity associated with them. Donor Signature Donor Signature Please Print Donor(s) Name(s) Donor(s) Address City, State, Zip Date Date Phone # *By signing above, you are also giving authority to Summit Mortgage Corp. to contact your bank and confirm that the funds you are gifting are in your account or to paper -trail the funds you have gifted to the borrower(s) if you do not wish to provide a bank statement showing the funds are currently in your account. Borrower Signature Borrower Signature Date Date **GIFT LETTER INSTRUCTIONS** Following are instructions as to the correct handling of the Gift Letter and the Gift. 1. The Donor is to fill out the above form. 2. The Gift Letter should be signed by the Borrower(s) and the Donor(s). 3. Upon completion, send the Gift Letter to your Loan Processor as soon as possible. 4. The Donor(s) of the Gift should provide a Cashiers Check with the check made payable to the Borrower(s) and the Donor(s) name printed on the check as the remitter. The Cashiers Check should have the account number of the account the gift funds were withdrawn from and a bank statement from the gift donor showing the gift funds withdrawn from the donors account or a copy of the donors withdrawal slip or canceled check. 5. The Cashiers Check should be brought to closing. 6. Borrower(s) will then endorse check over to title company at closing. 7. DO NOT DEPOSIT the Cashiers Check into your bank account. Cashier Check Example: Remitter: James Doe {the Donor(s)] 5555555555 (account #) Date September 20, 1995 Pay Five Thousand Dollars and 00/00 .......................... $5,000.00 To the Order of: John Doe (the Borrower(s)) Authorized Signature 11-1111111 [09100000019] 995124 97 AMOUNT ON CHECK MUST MATCH THE GIFT LETTER AMOUNT CRYSTAL CITY COUNCIL SECOND WORK SESSION WORKING AGENDA Tuesday, February 17, 2009 Immediately after the EDA Work Session Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Work Session of the Crystal City Council was held at p.m. on Tuesday, February 17, 2009 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance RE= The purpose of the work session is to discuss the following agenda items: 13 City Code amendment to provide for the registration of vacant buildings; WMFRD pensions; Local board of appeal & equalization training for council members; and Continued budget review (if needed, from the 2/12/09 work session) 111. Adjournment The Work Session adjourned at _ p.m. GACity ClerMounclikWork sessions\secondwsaganda2-17-09.doc DATE: February 11, 2009 t'i e mo r and u m TO: Anne Norris, City Manager (for February 17 City Council Work Session) FROM: Patrick A. Peters, Community Development Director SUBJECT: Consider ordinance regulating vacant properties Overview Vacant buildings, if not properly monitored and maintained, can become nuisances and impose a blighting influence on neighborhoods. Neglect and the potential use of vacant buildings by transients and trespassers creates a risk of structural damage, fire, explosion or flooding. Vacant properties often are used as dumping grounds and may become overgrown. Vacant buildings reduce property values and set low expectations for community standards. Vacant, unkempt properties are a source of irritation for residents who take care of their property and an important consideration for those contemplating purchasing a home in Crystal. The impacts of vacant buildings on surrounding properties, entire neighborhoods and the community are significant and ultimately result in higher levels of management of such properties. Foreclosed properties, for example, may be vacant for months or years, becoming targets for vandalism, illegal dumping, health and safety hazards, and general nuisances. There is a substantial cost to the city for monitoring and responding to reports related to vacant buildings. City staff members have successfully resolved issues at vacant properties with nuisance conditions (lack of maintenance, accumulation of junk and debris, unsecured, etc.), but this level of enforcement activity consumes a significant amount of staff time and city resources. In 2008 alone, staff abated nuisance conditions at 57 properties, nearly all of which were vacant. It is staff's position that the costs associated with monitoring vacant buildings and response to citizen reports should not be borne by the general taxpayers of the community, but rather these costs should be borne by those who choose to leave their buildings vacant. As such, staff is proposing that the Council consider an ordinance to register and regulate vacant buildings. Proposed Ordinance The proposed ordinance is intended to protect the public health, safety, and general welfare by establishing a program for the identification and regulation of vacant buildings within the city. The ordinance would determine the responsibilities of owners Page 1 of 2 of vacant buildings and provide for program administration, enforcement and associated penalties. Key elements of the proposed ordinance are: • Owner must register a vacant building within 30 days of it becoming vacant. An annual fee would be paid for this registration. • Owner must pay an annual registration fee reasonably related to the administrative costs of registering and processing the registration form and for the city's costs for monitoring the vacant building site. • If the property is abandoned or the owner/responsible party fails to register, the city may register the property administratively. • A property plan would be required that includes a timetable for use or demolition and identification of a timetable for bringing property into compliance with codes. • The property plan must address appearance, securing of the property, fire safety, water shut-off, termination of utilities, sign removal, exterior maintenance, maintenance of alarm systems, etc. • The city may inspect any vacant building for the purpose of enforcing and assuring compliance with the property maintenance code and other regulations. Upon request of the compliance officer, the owner must provide access to all interior portions of the building and the exterior for inspection purposes. • If the owner does not comply with the property plan or maintain the property or correct nuisance items, the city may commence abatement and recover all costs. • If a building has remained vacant for more than 12 months consecutively, and the compliance officer has not approved an alternate schedule in the property plan, the city would have the authority to order the owner to demolish the building. If the owner does not demolish the building, the city may commence abatement and cost recovery proceedings. Fees • The annual registration fee may be based on the anticipated level of effort necessary to prevent a vacant building from becoming a nuisance. For example, the Council might consider a reduced registration fee for a vacant building with no code violations or administrative notices for code violations sent within the past 12 months as opposed to a property that has periodic or chronic code violations. The Council also could consider a fee structure that incorporates an annual increase in the registration fee if a property remains vacant for over 12 months. • Fees for the registration of vacant properties vary considerably across the metro. o St. Paul: $1,000/year o Minneapolis: $6,000/year o Brooklyn Center: $1 00/year for properties with no violations/notices $400/year for properties with viol ations/notices $1,000 after 12 months of vacancy $3,000 after 36 months of vacancy These fees are in addition to a $500 one-time "conversion fee" intended to cover inspection costs for properties changing occupancy. Page 2 of 2 Memorandum !CRYSTAL is DATE: February 11, 2009 TO: Mayor and City Council FROM: Anne Norris, City Manager. SUBJECT: West Metro Fire Pension for Firefighters As you know, West Metro Fire District is staffed primarily by paid on call firefighters. In addition to the pay received for responding to calls, the District pays an annual pension contribution to qualifying firefighters. The current pension contribution is based on the Relief Association by law change approved by the Relief Association and West Metro Board in 2005, as follows: "The Board will make payments of contributions to the special fund annually as of each contribution date. Actual payment must be received within thirty business days after the contribution date. The contribution shall be the greater of (1) 100% of the annual fire state aid received by both cities or (2) a $6,500 yearly contribution for each active member. The cost to cover the increase over fire state aid will be the responsibility of the Board. Beginning in the year 2007, the annual increase for the base pension contribution is the average of Crystal and New Hope Public Works 49ers base wage adjustment. This formula will be reviewed: A) every three years, or in 2009, 2012, 2015, and in subsequent years following this pattern; b) if the state aid formula changes; or C) if both parties mutually agree to review the base compensation package." West Metro pays the Relief Association annually for the pension contribution for all qualifying firefighters. The pension liability is paid for with fire aid received from the state for this purpose (in 2008, West Metro received $179,891). The balance is paid by West Metro and is included as a separate line item in West Metro's annual budget. In 2008, assuming 60 firefighters are eligible to receive a full pension contribution, the total to West Metro would have been $413,751.00. Attached is a comparison of pension contributions in comparable departments. According to the policy, the formula is up for review this year. Earlier this year, the Relief Association discussed a change in the formula for 2009 and 2010 so that the annual increase is limited to 1 % each year. I understand this change will be presented to the West Metro Board for approval at its April meeting. C 0 E O a) :t-_ co -0 a) 0 a) -I- ca CL 0 2 0 -a a) U) to E 4— cn w 4— 0 4— a) U to a) -a C: Cf) _0 + C: 0 C: a) 4- < 0 E + E -0 4F6 NN C: 0 a) C-4 < 4— 1— 0) CO -0 U) 'o +1 0 M CL — = 10— CO L— .— = LO 0 Cl) m T7 0, cu cc) . mC) co + CD C) NT T- (D 5 0.) c,i 0) c IZ- CD 2 U-) 00 An V) -0 CO -4-- CO — CO or-- - (0 m6p)- � a) co co I— C) co C) 0 0 C) C) 00 40 00 C) ;> CD 00 0 N 0 CD NIN c) 000 (D C\j a) N U) < c6 oc)- c 0 0 0 0 0 0 * :3 =3 -0-0 -0-0 4- 41 4- 4- 0 0 0 0 0 0 N w N N a) 0) a) C: > Qx 0 E Co CL m (1) >to 0 0 4— U > a) 0 a) a) 0 co 0 o -0 — E u) (1) C < 0 L- 11 m 0 I (D co '5 >1 E -L a) 3: > < C 0 E O a) :t-_ co -0 a) 0 a) -I- ca CL 0 2 0 -a a) U) to E 4— cn w j COUNCIL STAFF REPORT lffy�.f Work Session: Local Board of Appeal & Equalization (CRYSTAL Training FROM: Janet Lewis, City Clerk DATE: February 11, 2009 TO: Crystal City Council City Manager Anne Norris SUBJECT: Training for the Local Board of Appeal & Equalization Meeting Legislation requires that, at each meeting of a Local Board of Appeal and Equalization, there be at least one voting member who has, within the last four years, attended an appeals and equalization course developed or approved by the Commissioner of Revenue. This training course details the responsibilities, procedures and requirements of Local Boards of Appeal and Equalization. The Crystal City Council will convene as the local board of appeal and equalization on May 5, 2009. In preparation for this, Crystal needs to send at least two of its members to training. Training session information: Registration: Call (763) 494-6250 or email assessCa)-ci. m aple-q rove. m n. us Date & Time: Wednesday, March 25, 2009 6:00 P.M. — 9:00 P.M. Place: Maple Grove Government Center, Room: Emergency Operations Center, 12800 Arbor Lakes Parkway I can register any members and send a reminder notice one week prior to the training. IACITY LOGMTemplates\Council Staff Report Lewis.doc 2008 Local Board of Appeal and Equalization Trained Members for Hennepin County Munic City Name Date Training Position Munic r, Attended Expires O1 Minneapolis 1i Larry Tucker 2/3/2005 2 09 Appraiser Minneapolis 1�Jeffrey Piper 2/3/2005 2/3/2009 Realtor Minneapolis I Patricia Werner 2/7/2005 2/7/2009 Realtor Minneapolis 1'..Sandra L Loescher 8/23/2005 8/23/2009 Realtor Minneapolis 1';Earl Netwaz 1/5/2006 1/5/2010 Appointed Board Member Minneapolis 1John Cole 2/3/2005 2/3/2009 Appointed Board Member Minneapolis lZRodney Paulson 1/5/2006 1/5/2010 Clerk Minneapolis lTad Marinac 1/7/2008 1/7/2012 Appointee liTed Risk 2/10/2005 2/10/2009 Realtor Minneapolis 14 Chanhassen; Carver Open Book - Carver Count, 15 Woodland 15 James S. Doak 2/3/2005 2/3/2009 Council Member Woodland 15 Mark B Evenstad 1/18/2007 1/18/2011 Council Member Woodland 17 Spring Park 17 Sarah Reinhardt 8/23/2005 8/23/2009 Council Member Spring Park 17 Joanna Widmer 8/23/2005 8/23/2009 Council Member Spring Park 17 Bruce D. Williamson 8/23/2005 8/23./2009 Council Member Spring Park 17 Jerry Rockvam 8/23/2005 8/23/2009 Mayor Spring Park 17 Gary Hughes 1/18/2007 1/18/2011 Council Member Spring Park 19 Greenwood 19 Bob Newman 2/3/2005 2/3/2009 Mayor Greenwood 19 Jeff Sagal 2/3/2005 2/3/2009 Council Member Greenwood 19 David Rubenstein 2/3/2005 2/3/2009 Council Member Greenwood 19 William Rose 11/24/2008 11/24/2012 Council Member Greenwood 19 Debra Kind 11/24/2008 11/24/2012 Mayor Greenwood 19 Thomas Fletcher 11/24/2008 11/24/2012 Council Member Greenwood 20 Bloomington 20 James LaLonde 3/15/2005 3/15/2009 Appraiser Bloomington Appointed Board 20 Dale Hildestad 10/29/2008 10/29/2012 Realtor Appointed Board 20 Mary Jo Houlding 3/15/2005 3/15/2009 Realtor Bloomington Appointed Board 20 Dwight Dahlen 1/18/2007 1/18/2011 Appraiser Bloomington 22 Brooklyn Center 22 Dan Ryan 1/18/2007 1/18/2011 Council Member Brooklyn Center 22 Mary O'Connor 1/7/2008 1/7/2012 Council Member Brooklyn Center 22 Kathleen Carmody 2/3/2005 2/3/2009 Council Member Brooklyn Center 24 Edina 24 Jeffrey Johnson 1/7/2008 1/7/2012 Citizen Board Member Edina Appointed Board 24 John Helling 1/18/2007 1/18/2011 Citizen Board Member Edina 26 Shorewood Open Book 28 Golden Valley Open Book 30 Hopkins Open Book 34 Minnetonka 34 Al Thomas 2/3/2005 2/3/2009 Council Member Minnetonka 34 Terry Schneider 2/3/2005 2/3/2009 Council Member Minnetonka 34 Jan Callison 2/3/2005 2/3/2009 Mayor Minnetonka 36 Minnetrista Open Book 38 Orono 38 Lili McMillan 10/29/2008 10/29/2012 Council Member Orono 38 James Murphy 10/29/2008 10/29/2012 Council Member Orono 3B Jim White 2/3/2005 2/3/2009 Council Member Orono 38 Bob Sansevere 2/3/2005 2/3/2009 Council Member Orono 40 Plymouth 40 Sandy Hewitt 2/3/2005 2/3/2009 Council Member Plymouth 40 Tim Bildsoe 2/3/2005 2/3/2009 Council Member Plymouth 40 Ginny Black 1/18/2007 1/18/2011 Council Member Plymouth 42 Richfield Open Book 44 Robbinsdale 44 William A. Blonigan 2/3/2005 2/3/2009 Robinsdale 44 Dan Rogan 2/3/2005 2/3/2009 Council Member Robinsdale 46 St. Louis Park 46 Phillip Finkelstein 2/3/2005 2/3/2009 Council Member St. Louis Park 46 Paul Omodt 2/3/2005 2/3/2009 Council Member St. Louis Park 48 Brooklyn Park 48 Mike Trepanier 2/3/2005 2/3/2009 Council Member Brooklyn Park 48 Mason M. Schmitz 2/3/2005 2/3/2009 Council Member Brooklyn Park 48 Steve Lampi 2/3/2005 2/3/2009 Mayor Brooklyn Park 48 Jeanette Meyer 2/3/2005 2/3/2009 Council Member Brooklyn Park 50 Champlin 50 Steve Boynton 2/3/2005 2/3/2009 Mayor Champlin 50 Mark Dglem 2/3/2005 2/3/2009 Council Member Champlin 50 Gregory A. Payer 1/16/2007 1/16/2011 Council Member Champlin 52 Corcoran 52 Tom Cossette 2/3/2005 2/3/2009 Mayor Corcoran 52 Paul Jacobs 1/18/2007 1/18/2011 Council Member Corcoran 52 Christopher Hudek 1/18/2007 1/18/2011 Council Member Corcoran 54 Crystal 54 Garry Grimes 3/2009 2/3/2005 C2/3/2009 Council Member Crystal 54 ReNae Bowman 2/3/2005 ayor Crystal 56 Dayton 56 Phil Forseth 2/7/2005 2/7/2009 Council Member Dayton 56 Kevin Anderson 1/16/2008 1/16/2012 Council Member Dayton 56 Eggert Werner 2/7/2005 2/7/2009 Council Member Dayton 56 Tim McNeil 1/18/2007 1/18/2011 Council Member Dayton ia 2008 Local Board of Appeal and Equalization Trained Members for Hennepin County Munic City Name Date, Training Position Munic, Attended Expires 59 Deephaven 59 Paul Skrede 2/3/2005 2/3/2009 Council member Deephaven 59 Keith Kask 2/3/2005 2/3/2009 Council Member Deephaven 61 Eden Prairie 61 Patricia Pidcock 4/20/2005 4/20/2009 Appointed Board Member Eden Prairie Appointed Board 61 Doug Malum 4/20/2005 4/20/2009 Appointed Board Member Eden Prairie 61 Brian Duoos 4/20/2005 4/20/2009 Appointed Board Member Eden Prairie 61 Mike Best 4/20/2005 4/20/2009 Appointed Board Member Eden Prairie 61 Annette O'Connor 4/20/2005 4/20/2009 Appointed Board Member Eden Prairie 63 Excelsior 63 Nick Ruehl 8/23/2005 8/23/2009 Mayor Excelsior 63 Jenifer Caron 1/7/2008 1/7/2012 Council member Excelsior 63 Bob Bolles 8/23/2005 8/23/2009 Council Member Excelsior 65 Greenfield 65 Sylvia Walsh 2/3/2005 2/3/2009 Council member Greenfield 65 Loren Harff 1/18/2007 1/18/2011 Council member Greenfield 65 Mark Lee 1/18/2007 1/18/2011 Council Member Greenfield 67 Hanover 67 Dave Malewicki 8/23/2005 8/23/2009 Council Member Hanover 68 Hassan 68 Bob Ivey 2/3/2005 2/3/2009 Supervisor Hassan Twp 68 Joleen Havel 1/7/2008 1/7/2012 Supervisor Hassan Twp 70 Independence 70 Linda Betts 1/16/2008 1/16/2012 Council Member Independence 70 Harlan Strong 4/20/2005 4/20/2009 Council Member Independence 70 Marvin Johnson 1/7/2008 1/7/2012 Mayor Independence 70 Lance Gyllenblad 1/18/2007 11/18/2011 Council Member Independence 72 Long Lake 72 Tim M Hultmann 2/3/2005 2/3/2009 Council member Long Lake 72 Randy Gilbert 2/3/2005 2/3/2009 Mayor Long Lake 72 Ken Hammerschmidt I/18/2007 1/18/2011 Council member Long Lake 74 Loretto Open Book 76 Maple Grove 76 Karen Jaeger 2/3/2005 2/3/2009 Council Member Maple Grove 76 Irene Koski 2/3/2005 2/3/2009 Council Member Maple Grove 76 Mike Amery 05 Council Member Maple Grove 77 Maple Plain 77 John Sweeney 2/3/2005 2/3/2009 Mayor Maple Plain 77 E. A. (Gene) Courer 1/18/2007 1/18/2011 Council Member Maple Plain 77 Mardelle DeCamp 1/18/2007 1/18/2011 Council Member Maple Plain 79 Medicine Lake 79 Mary Anne Young 8/23/2005 8/23/2009 Mayor Medincine Lake 79 Ted Hoshal 1/16/2008 1/16/2012 Council Member 79 Mary Knutson 8/23/2005 8/23/2009 Deputy Clerk Medicine Lake 80 Medina 80 Chad M. Adams 8/23/2005 8/23/2009 Administrator Medina 80 Elizabeth Weir 1/7/2008 1/7/2012 Council Member Medina 80 Randy Boankman 8/23/2005 8/23/2009 Council Member Medina 80 Carolyn A. Smith 8/23/2005 8/23/2009 Council Member Medina 82 Minnetonka Beach 82 Thomas P. Seuntjens 2/3/2005 2/3/2009 Council Member Minnetonka Beach 82 Jack Foss 2/3/2005 2/3/2009 Council Member Minnetonka Beach 82 Jill Bartel 1/18/2007 1/18/2011 Council Member Minnetonka Beach 85 Mound Open Book 86 New Hope 86 Martin E Opem 2/3/2005 2/3/2009 Mayor New Hope 86 Andrew Hoffe 2/3/2005 2/3/2009 Council Member New Hope 86 Karen Nolte 1/7/2008 1/7/2012 Council Member New Hope 86 Mary J Gwin-Lenth 2/3/2005 2/3/2009 Council Member New Hope 86 Daniel Stauner 1/18/2007 1/18/2011 Council Member New Hope 88 Osseo Open Book 90 Rockford 90 Patricia M. Waletich 8/23/2005 8/23/2009 Council Member Rockford 90 Troy Nichols 1/18/2007 1/I8/2011 Council Member Rockford 90 Jeannette Graner 1/18/2007 1/18/2011 Council Member Rockford 92 Rogers Open Book 94 jSt. Anthony Open Book 95 St. Bonifacius 95 Rick Weible 2/3/2005 2/3/2009 Council Member St Bonifacius 95 Susanne Kenton 1/16/2007 1/16/2011 Council Member St Bonifacius 95 Shawn RUotSinoja 1/16/2007 1/16/2011 Council member St Bonifacius 95 Jason Ray Zattler 1/16/2007 1/16/2011 Council Member St Bonifacius 97 Tonka Bay Open Book I 1 1 99 Wayzata 99 Kenneth Willcox 2/3/2005 1 2/3/2009 Council Member Wayzata 99 Jack Amdal 1/18/2007 1/18/2011 Council Member Wayzata 99 Sue Bangert 1/18/2007 11/18/2011 Council Member Wayzata Board members must have attended training within the last four years. Generally, training has been required in the year preceding the local board date. Therefore, those members trained in 2005, to be recertified they will have to attended training in 2009 for the 2010 LBAE. In this case, the four LBAE years are 2006, 2007,2008, and 2009.At minimum, one board member must be trained and present for the LBAE MINNESOTA - REVENUE Date: February 3, 2009 To: All County Assessors From: MICHAEL STALBERGER Information and Education Section Subject: Local Board of Appeal and Equalization CATCH-UP Training Sessions The Department of Revenue has scheduled four catch-up local board training sessions before the 2009 Local Board of Appeal and Equalization (LBAE). These sessions will accommodate jurisdictions who were in compliance with the training requirements when the LBAE meetings were scheduled (i.e. they had a trained member on December 1, 2008), but lost their trained member due to city/township elections, resignations or other circumstances. The training is open to any local board members, but these "catch-up" sessions will only benefit those boards that were already in compliance with the training requirement and would otherwise lose their right to hold their LBAE because they would not have a trained member present at the 2009 LBAE meeting. It will not enable those boards that were not already in compliance to regain their boards for 2009—open book meetings will need to be scheduled in these jurisdictions. Please notify your board members of the training sessions. They must register to ensure space is available in the session they wish to attend. To register, please have them contact the person listed below at the location they will be attending. You will note these are the first trainings provided under new policies put into place regarding board member certification and requiring pre -registration. More information for assessors will follow shortly. Please review this additional information as soon as it is released so you are familiar with the new policy and guidelines and can answer any questions your LBAEs may have. Date & Time Location To Register, Contact Thursday Beltrami County Administration Building Betty Johnson March 12, 2009 701 Minnesota Avenue NW Beltrami County Assessor's Office 1:00 - 4:00 pm Bemidji, Minnesota 218-333-4116 Room: First Floor - County Board Room betty.j.johnson@co.beltrami.mn.us Tuesday Nichols Office Building Christie Fox March 24, 2009 410 Jackson Street Blue Earth County Assessor's Office 5:30 - 8:30 pm Mankato, Minnesota 507-304-4238 Room: 360 and 365 (third floor) Christie.fox@co.blue-earth.mn.us Wednesday Maple Grove Government Center Maple Grove City Assessor's Office March 25, 2009 12800 Arbor Lakes Parkway N 763-494-6250 6:00 - 9:00 pm Maple Grove, Minnesota assess@ci.maple-grove.mn.us Room: Emergency Operations Center (EOC) Friday Department of Transportation Building Stephen Behrenbrinker March 27, 2009 3725120, Street N City of St. Cloud Assessor's Office 12:30 - 3:30 pm St. Cloud, Minnesota 320-650-3352 Room: Lewis Central (lower level) Stephen,Behrenbrinker@ci.stcloud.mn.us Information about these sessions is also available on the Department of Revenue website: hn://www.taxes.state.mn.us/taxes/propeiU tax administrators/admin ed/ad nin education.shtrnl