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2011.09.06 Council Meeting PacketCITY OF CRYSTAL City Council Meeting Packet for Tuesday, September 6, 2011 MEETING SCHEDULE EDA Work Session Conference Room A 6:30 — 6:45 p.m. 6:50 p.m. EDA Regular Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Council Work Session agenda: • Discuss proposed Bassett Creek Trail alignment/project and After the Regular support for project Conference City Council Meeting • Receive update on Phase 12 Room A Forest North Street Reconstruction Feasibility Study and Financing • Discuss filing fees for city elections AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • WORK SESSION • TUESDAY, SEPTEMBER 6, 2011 6:30 PM CRYSTAL CITY HALL CONFERENCE ROOM A Call to order 2. Roll call 3. Cavanagh update* (A portion of this discussion will include a closed session to consider terms of property negotiations) 4. Adjournment * Materials attached 08/30/11 G:\EDA\Agendas\2011\09.06 ws.doc too y1 f iii . � -� �� I °- :� SI_ 1 ISI { _ I' ► In Imo' 1 J C u {t A W099 —.17{ Mw TU q r �..-rs j .r � �-�„'r+�-, ' —s ter; �—_' c �� x 'moi , f .- t "` �`� r l 5 s,y�.t a t - , � r { ,�a.�•` m �� r" ,,Y,c n ' 'L- `�"� I r :i r , � r '�*" r { r"['i �jc•t g[ a t• z, + � 'fix 4 zr�, i ,iv I -!•Fll Ley ,r j31 AIg °rY ryr {'I[T zI fIT-r�, •:h:y h. � - .. i• y� r a �� ;. n � �� i� ��Y 31 l� r•�4 �;3 r •1 rl -r i y[Y a - •2 '- � k ' � - � _. � .,J � .}t�Y _ ,].c�.Iy� �+r•�ti �S { �. 1' xa r r �'�rtS�N J { '�;.}• 3 ry -n:' j � _; J .: i. 111 r7 .. i � � J IiS`'a��,fi.�yly � ><' y �1 �y \ - •- �� I R d�'F,.� ? A ggP 9 _ •[r�C .J � t3 '-1 4F_ I,�, �._R 4 �y�L.� �H ¢ ""rN{� t �:1'Fb' �E.+F. �.. fir`. I'�,y3 III JII F �" r / f � �-'4•} I� n 1 �.. J- n J -_ �I Fl rn � P r � � I i 1,cf r'�n c ._: H I i f9 �{ I � 17k'w S � I � J d �-]� l� } � jq� .T�•.. i -F f '�F �J E t fi CYC r, �I RF 1-11'�f) �<5 AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • REGULAR MEETING • TUESDAY, SEPTEMBER 6, 2011 6:50 P.M. CRYSTAL CITY HALL COUNCIL CHAMBERS Call to order 2. Roll call 3. Consider approval of minutes from June 7, 2011 regular meeting 4. Consider a resolution adopting a proposed HRA tax levy for 2012* 5. Other business 6. Adjournment * Materials attached 08/30/11 GAEDA\Agendas\2011\09.06.doc Minutes of the Crystal Economic Development Authority Regular Meeting June 7, 2011 President Hoffmann called the regular meeting of the Crystal Economic Development Authority to order at 6:45 p.m. Upon call of the roll, the following members were present: David Anderson, ReNae Bowman, John Budziszewski, Julie Deshler, Mark Hoffmann, Janet Moore, and Joe Selton. The following staff members were present: Anne Norris, Executive Director; Patrick Peters, Deputy Executive Director; and Mike Norton, City Attorney. Motion by Commissioner Moore (Bowman) to approve the minutes from the April 5, 2011 regular meeting. Motion carried. The EDA considered a resolution authorizing the acquisition of 3541 Regent Avenue North. Motion by Commissioner Bowman (Selton) to approve Resolution #2011-07 authorizing the acquisition of real property at 3541 Regent Avenue North. Motion carried. Motion by Commissioner Deshler (Bowman) to adjourn the regular meeting. Motion carried. The meeting adjourned at 6:50 p.m. Mark Hoffmann, President ATTEST: ReNae Bowman, Vice President EDA STAFF REPORT C Annual Resolution - HRA Levy AL FROM: Patrick A. Peters, Community Development Director DATE: August 30, 2011 TO: Anne Norris, City Manager (for September 6, 2011 EDA meeting) SUBJECT: Consider a resolution adopting a proposed HRA tax levy for 2012 As part of the annual budgeting process, the EDA formally requests a Housing and Redevelopment Authority tax levy which would comprise part of its funding for 2012 activities. The proposed levy of $270,000 is under the maximum allowed by state law and is consistent with the amount discussed in our budget work sessions. EDA approval of the attached resolution is recommended. PAGE 1 OF 1 ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL HENNEPIN COUNTY STATE OF MINNESOTA RESOLUTION NO. RESOLUTION ADOPTING A PROPOSED 2012 BUDGET AND PROPERTY TAX LEVY AND REQUESTING THEIR APPROVAL BY THE CITY COUNCIL WHEREAS, the Economic Development Authority of the City of Crystal (the "EDA") undertakes redevelopment and housing activities in the City of Crystal, Minnesota (the "City"); and WHEREAS, pursuant to authority granted by Minnesota Statutes, Section 469.02 and the enabling resolution of the EDA, the EDA exercises all of the powers of a housing and redevelopment authority ("HRA") as described in Minnesota Statues, Section 469.001 to 469.047 (the "Act"); and WHEREAS, under Section 469.033 Subdivision 6 of the Act, an HRA is authorized to levy and collect special benefit taxes on all taxable property under the jurisdiction of the HRA, that is, property in the City; and WHEREAS, the permitted levy is 0.0185 percent of the taxable market value of the property in the City. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority of the City of Crystal as follows: 1. The EDA hereby adopts a 2012 proposed budget for housing and redevelopment in the amount of $616,449. 2. The EDA hereby adopts a proposed property tax levy of $270,000 for the purpose of funding the adopted budget in conformance with Section 469.033, Subdivision 6 of Minnesota Statutes. 3. The Executive Director is authorized and directed to transmit a certified copy of this Resolution to the City Council of the City of Crystal for its consent and approval as provided by Section 469.033 of the Act and for certification to the Property Tax Manager of Hennepin County. Adopted this day of Mark Hoffmann, President Anne Norris, Executive Director 1 MC %A I Y IVIANAUCK"Zo UUMMICIV I J AKC MULUM). Crystal City Council Meeting Preliminary Agenda September 6, 2011 7:00 P.M. Council Chambers I. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE II. ACKNOWLEDGMENT The Mayor will acknowledge Benjamin Gaustad-Randolph and his staff from the Crystal Target store for their service to our community. (Target staff helped out with several Recreation programs this summer) III. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. City Council Budget Work Sessions from August 11, 18, & 25, 2011; b. The Regular City Council Meeting from August 16, 2011; and c. Two City Council Work Sessions from August 16, 2011. IV. CONSENT AGENDA The Council will consider the following items, which are routine and non -controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of an application to conduct excluded bingo for an event at the VFW on October 9, 2011, submitted by JoAnn Gilbaugh of the Branch No. 9 National Association of Letter Carriers of the United States of America; 4. Approval of a special permit for wine and beer at Crystal Community Center on Thursday, September 22, 2011, submitted by the City of Crystal; 5. Approval of a special permit for wine and beer at Crystal Community Center on Saturday, October 1, 2011, submitted byAustreberta Rufino; and 6. Approval of a special permit for wine and beer at Crystal Community Center on Saturday, October 8, 2011, submitted by Elaine Erickson. Crystal City Council Meeting Agenda September 6, 2011 V. OPEN FORUM (Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. Individuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments. The Council will not take action on items discussed during open forum; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up.) VI. REGULAR AGENDA 1. The Council will consider approval of the appointment to the Parks and Recreation Commission for James Brown for a term expiring December 31, 2011. The Interview Committee recommends the appointment of James Brown to the Parks and Recreation Commission. 2. The Council will consider a resolution adopting a proposed 2012 budget and proposed tax levies payable in 2012. The Council spent much of the August work sessions reviewing preliminary 2012 budget documents preparing for setting the preliminary tax levy by the September 15 deadline. At its September 6 meeting, the Council will consider a preliminary levy amount as discussed at the work sessions. The levy will be a slight reduction from the 2011 levy amount. This preliminary levy is the cap on what the levy may be; the Council may reduce the final levy in December. Recommend approval of the resolution. 3. The Council will consider setting the date for discussion, public input, and adoption of the Final 2012 Budget and Tax Levy. As discussed at the last budget work session, the Council will consider its final 2012 budget and levy at its December 6 meeting, but if changes are needed, the matter can be continued until the December 20 meeting. Recommend approval of setting December 6 as the date for discussion, public input and adoption of the final 2012 budget and tax levy. 4. The Council will consider an ordinance amending Section 211.01 of the City Code regarding Council salaries. At its budget work sessions, the Council discussed reducing the 2012 Council salary increase to more accurately reflect cost of living increases for employees in recent years. Recommend approval of the first reading of the ordinance reducing Mayor and Council salaries in 2012. 5. The Council will consider the 2011 Labor Agreement with Law Enforcement Labor Service (L.E.L.S.), Local 56 Police Supervisors. All bargaining units have settled on 2011 wages and benefits with the exception of Police Supervisors. The Supervisors bargaining unit approved a contract for 2011 with wages and health insurance benefits consistent with all Page 2 of 3 Crystal City Council Meeting Agenda September 6, 2011 other employee groups. Recommend approval of authorizing execution of the agreement. VII. INFORMATION AND DISCUSSION • The City Council will have a work session on Thursday, September 8, at 7 p.m. • Hennepin County has scheduled a Bottineau Transitway Roundtable Discussion' Event for Thursday, September 15, from 6:00 — 8:30 p.m. at Brookdale Library, 6125 Shingle Creek Pkwy, in Brooklyn Center. The Roundtable will include a brief presentation on transitways in other communities and small group discussions about balancing impacts and benefits in transitway project decisions. Additional information about the event is available on the project website at www.boftransit.org. • The next City Council Meeting will be at 7:00 p.m. on Tuesday, September 20, in the Council Chambers at City Hall. Citizen Input will resume at 6:00 p.m. in Conference Room A. VIII. ADJOURNMENT IX. MEETING SCHEDULE ON SEPTEMBER 6, 2011 6:30 — 6:45 p.m. I EDA Work Session Conference Room A 6:50 p.m. EDA Regular Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Council Work Session agenda: • Discuss proposed Bassett Creek Trail alignment/project and After the Regular support for project Conference City Council Meeting • Receive update on Phase 12 Room A Forest North Street Reconstruction Feasibility Study and Financing • Discuss filing fees for city elections Have a great, safe holiday weekend! See you at Tuesday's meeting. Page 3 of 3 Acknowledgements Council Meeting and Work Session minutes Consent Agenda CITY OF CRYSTAL MEMORANDUM DATE: August 30, 2011 MEMO TO: Anne Norris, City Manager FROM: Gene Hackett, Recreation Director RE: Acknowledgment of Donation Please inform the Mayor and City Council of the following donation received. The Crystal Recreation Department would like to thank Benjamin Gaustad- Randolph and his staff from the Crystal Target store for volunteering at two community events this summer: Splash Bash and Water Day. Their volunteers provided supervision for these events resulting in less staff having to be hired. In addition, the Crystal Target volunteers have adopted Iron Horse Park through the Park Pride program and have already done their first park clean-up. We thank the Target employees for their service to our community! Crystal City Council Budget Work Session minutes August 11, 2011 2240 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the budget work session of the Crystal City Council was held at 7:00 p.m. on Thursday, August 11, 2011 in the Community Room at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. The Mayor called the work session to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL: Bowman, Budziszewski, J. Moore, Selton, Deshler, Hoffmann, Anderson. STAFF: City Manager A. Norris, Police Chief J. Banick, Community Development Director P. Peters, Recreation Director G. Hackett, Finance Director C. Hansen, and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: • Review 2012 General Fund Budget • Review 2012 Tax Increment Financing Budgets • Review 2012 EDA Budget • Review 2012 Fee Schedule III. ADJOURNMENT The work session adjourned at 9:20 p.m. ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk G:\CouncilkMinutes20llNmin8.11.2011 budget work session. doc 2240 Crystal City Council First Work Session minutes August 16, 2011 2241 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at 6:30 p.m. on Tuesday, August 16, 2011 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. The Mayor called the work session to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL: Bowman, Anderson, Hoffmann, Moore, Deshler, Budziszewski ABSENT: Selton STAFF: City Manager A. Norris, Assistant City Manager/HR Manager K. Therres, Assistant Community Development Director/City Planner J. Sutter, Police Chief J. Banick, Public Works Director T. Mathisen and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda item: • Presentation from Three Rivers Park District — Bassett Creek Regional Master Plan III. ADJOURNMENT The work session adjourned at 6:50 p.m. ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk GACounci1\Minutes2011\min8.16.11 ws first.doc 2241 Crystal City Council Meeting minutes August 16, 2011 2242 I. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, August 16, 2011 at 7:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal Minnesota. Mayor ReNae Bowman called the meeting to order. ROLL CALL Mayor Bowman asked the secretary to call the roll for elected officials. Upon roll call, the city clerk recorded the following attendance: COUNCIL: Present: Bowman, Anderson, Deshler, Hoffmann, Moore, Selton, and Budziszewski STAFF: City Manager A. Norris, Assistant City Manager/HR Manager K. Therres, City Attorney Mike Norton, Police Chief J. Banick, Community Development Director P. Peters, Assistant Community Development Director/City Planner J. Sutter, Public Works Director T. Mathisen, and City Clerk C. Serres. PLEDGE OF ALLEGIANCE Mayor Bowman led the Council and audience in the Pledge of Allegiance. II. COUNCIL MEETING MINUTES The Council considered the minutes from the following meetings, in a single motion: a. The Regular City Council Meeting from August 1, 2011; and b. The Council Work Session from August 1, 2011. Moved by Council Member Selton and seconded by Council Member Deshler to approve the minutes of the following Council Meetings: a. The Regular City Council Meeting from August 1, 2011; and b. The Council Work Session from August 1, 2011. Motion carried. GAC ... 6NNV, .,:oi lWm?.1e.1id.� Crystal City Council Meeting minutes August 16, 2011 2243 III. CONSENT AGENDA The Council considered the following items, which are routine and non -controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; and 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. 3. Approval of a special permit for wine and beer at Bassett Creek Park on Saturday, September 17, 2011, submitted by Laura Johnson; Moved by Council Member Hoffmann and seconded by Council Member Deshler to approve the consent agenda. Motion carried. IV. PUBLIC HEARINGS 1. The Mayor opened a hearing and received public comment and Council consideration of a resolution ordering the abatement of conditions creating a nuisance and hazardous property at 3817 Brunswick Avenue North. Community Development Director Patrick Peters addressed the Council and answered questions. The Mayor opened the public hearing for testimony. There being no one wishing to appear before the Council to give testimony, Mayor Bowman declared the public hearing closed. Mayor Bowman stated for the record Council received email correspondence from a neighbor encouraging actions to improve the conditions of the property. Moved by Council Member Deshler and seconded by Mayor Bowman to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2011 - 68 RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AND HAZARDOUS PROPERTY AT 3817 BRUNSWICK AVENUE NORTH Voting aye: Bowman, Deshler, Anderson, Budziszewski, Hoffmann, Selton, and Moore. Motion carried, resolution declared adopted. GAC.—iMfin t-01 I mg. 16.11.d- Crystal City Council Meeting minutes August 16, 2011 2244 V. OPEN FORUM No public comment was given during open forum. VI. REGULAR AGENDA 1. The Council considered a resolution ordering the preparation of an Assessment Roll, declaring the amount to be assessed, and setting the date for a public hearing for Year 2011 Delinquent Accounts. City Manager Anne Norris addressed the Council and answered questions. Moved by Mayor Bowman and seconded by Council Member Anderson to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2011 - 69 RESOLUTION ORDERING THE PREPARATION OF AN ASSESSMENT ROLL, DECLARING THE AMOUNT TO BE ASSESSED, AND SETTING THE DATE FOR A PUBLIC HEARING FOR YEAR 2011 DELINQUENT ACCOUNTS Voting aye: Moore, Deshler, Budziszewski, Anderson, Selton, Bowman, and Hoffmann. Motion carried, resolution declared adopted. 2. The Council considered a variance to reduce the south setback requirement for the property located at 5009 Quail Avenue North. Assistant Community Development Director/City Planner J. Sutter presented to the Council and answered questions. Moved by Council Member Hoffmann and seconded by Council Member Budziszewski to approve the variance to reduce the south setback requirement for the property located at 5009 Quail Avenue North as recommended by the Planning Commission at its meeting on August 8, 2011, based on findings of fact and subject to the conditions outlined in Section C of the Staff Report. Voting aye: Anderson, Selton, Bowman, Hoffmann, Moore, Budziszewski, and Deshler. Motion carried. GX\ ...iMimf,,201 MiO. 16.11.d,, Crystal City Council Meeting minutes August 16, 2011 2245 VI. REGULAR AGENDA CONTINUED 3. The Council considered a conditional use permit for an indoor recreation facility at 7300 32nd Avenue North. Assistant Community Development Director/City Planner J. Sutter presented to the Council and answered questions. Applicant Bob Guptil addressed the Council. Moved by Mayor Bowman and seconded by Council Member Deshler to approve the conditional use permit for an indoor recreation facility located at 7300 32nd Avenue North as recommended by the Planning Commission at its meeting on August 8, 2011, based on findings of fact and subject to the conditions outlined in Section C of the Staff Report. Voting aye: Selton, Deshler, Bowman, Moore, Hoffmann, Anderson, and Budziszewski. Motion carried. 4. The Council considered a conditional use permit to expand the drive-through at 5400 West Broadway (McDonald's). Assistant Community Development Director/City Planner J. Sutter presented to the Council and answered questions. Moved by Council Member Deshler and seconded by Council Member Budziszewski to approve the conditional use permit to expand the drive-through at 5400 West Broadway (McDonald's) as recommended by the Planning Commission at its meeting on August 8, 2011, based on findings of fact and subject to the conditions outlined in Section C of the Staff Report. Voting aye: Hoffmann, Budziszewski, Bowman, Moore, Deshler, Selton, and Anderson. Motion carried. G T.—iIMmu,20114nin8.16.1 I'd., Crystal City Council Meeting minutes August 16, 2011 2246 VI. REGULAR AGENDA CONTINUED 5. The Council considered a resolution ordering the preparation of an Assessment Roll, declaring the amount to be assessed, and setting the date for a public hearing for Alley and Driveway Construction Project No. 2011-7. Public Works Director Tom Mathisen addressed the Council and answered questions. Moved by Mayor Bowman and seconded by Council Member Deshler to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2011 - 70 RESOLUTION ORDERING THE PREPARATION OF AN ASSESSMENT ROLL, DECLARING THE AMOUNT TO BE ASSESSED, AND SETTING THE DATE FOR 2011 ALLEY AND DRIVEWAY CONSTRUCTION PROJECT NO. 2011-07 Voting aye: Deshler, Anderson, Hoffmann, Bowman, Budziszewski, Selton, and Moore. Motion carried, resolution declared adopted. 6. The Council considered a resolution requesting information from West Metro Fire District. City Manager Anne Norris addressed the Council and answered questions. Moved by Mayor Bowman and seconded by Council Member Hoffmann to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2011 - 71 RESOLUTION REQUESTING INFORMATION FROM WEST METRO FIRE -RESCUE DISTRICT Voting aye: Budziszewski, Moore, Selton, Anderson, Hoffmann, Deshler, and Bowman. Motion carried, resolution declared adopted. G1Co... iWI inu WDI ftmg.16.11.d.e Crystal City Council Meeting minutes August 16, 2011 2247 VII. INFORMAL DISCUSSION AND ANNOUNCEMENTS Mayor Bowman read the following announcement: a. The next City Council Meeting will be at 7:00 p.m. on Tuesday, September 6 in the Council Chambers at City Hall. VIII. ADJOURNMENT Moved by Council Member Budziszewski and seconded by Council Member Deshler to adjourn the meeting. Motion carried. The meeting adjourned at 7:45 p.m. ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk Q%CO W dWi,-0G I Ion i,8. 16.1 I.d.c Crystal City Council Second Work Session minutes August 16, 2011 2248 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at 7:52 p.m. on Tuesday, August 16, 2011 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. The Mayor called the work session to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL: Anderson, Bowman, Budziszewski, Deshler, Hoffmann, Selton, Moore STAFF: City Manager A. Norris, Assistant City Manager/HR Manager K. Therres, City Attorney M. Norton, Police Chief J. Banick, and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: • City Council due process issues III. ADJOURNMENT The work session adjourned at 8:43 p.m. ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk GACounc11\Minutes20111min8.16.11 ws second.doc 2248 Crystal City Council Budget Work Session minutes August 18, 2011 2249 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the budget work session of the Crystal City Council was held at 7:00 p.m. on Thursday, August 18, 2011 in the Community Room at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. The Mayor called the work session to order. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL: Bowman, Deshler, Hoffmann, Selton, Budziszewski, Anderson, and Moore. STAFF: City Manager A. Norris, Assistant City Manager/HR Manager K. Therres, Finance Director C. Hansen, Police Chief J. Banick, Public Works Director T. Mathisen, Recreation Director G. Hackett, and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: 1. Review capital budgets ■ PIR ■ Major Building Construction Fund ■ PERF (Police) ■ FERF (Fire) ■ Street Reconstruction Fund ■ Street Maintenance Fund 2. Follow-up from August 11 work session III. ADJOURNMENT The work session adjourned at 8:38 p.m. ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk G:\Council\Minutes2011\min8.18.2011 budget work session.doc 2249 Crystal City Council Budget Work Session minutes August 25, 2011 2250 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the budget work session of the Crystal City Council was held at 7:03 p.m. on Thursday, August 25, 2011 in the Community Room at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. The Mayor called the work session to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL: Hoffmann, Moore, Budziszewski, Bowman, Anderson, Selton, Deshler STAFF: City Manager A. Norris, Assistant City Manager/HR Manager K. Therres, Finance Director C. Hansen, Public Works Director T. Mathisen, and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: 1. Review 2012 utility budgets — operating and capital 2. Follow-up from August 11 and 18 budget work sessions a. 2012 Council salaries 3. Budget schedule a. September 6 — adopt preliminary levy b. December 6 — hold public hearing on budget c. December 20 — adopt final budget and tax levy III. ADJOURNMENT The work session adjourned at 8:44 p.m. ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk G:XCouncilkMinutes2011kmin8.25.2011 budget work session.doc 2250 Consent Agenda #I APPLICATIONS FOR CITY LICENSE September 6, 2011 GAS INSTALLER Bruce Arnold Mechanical 2620 Stevens Ave Mpls, MN 55408 Heating & Cooling Design 10830 Able Street Blaine, NN 55434 Optimum Mechanical 3030 Centerville Road Little Canada, MN 55117 LPB Mechanical 315 Royalston Ave Minneapolis, MN 55405 PLUMBER Advanced Plumbing 15744 Quincy St NE Ham Lake, MN 55304 Mark Kuebelbeck Plumbing 8516 34th Ave N Golden Valley, MN 55427 Northern Mechanical 3650 Kennebec Drive Eagan, MN 55122 Heins Plumbing 13140 Basswood Lane Rogers, MN 55374 Legacy Mechanical 9714 Woodcrest Ct Monticello, MN 55362 REFUSE HAULER Allied Waste 8661 Rendova St NE Circle Pines, MN 55014 Aspen Waste 2951 Weeks Ave SE Mpls, MN 55414 Budget Waste 3516 East Lake Street Mpls, MN 55406 Darling Intl 9000 382nd Ave Blue Earth, MN 56013 Dick's Sanitation 8984 215th Street W Lakeville, MN 55044 Garbage Man Inc 13895 Industrial Park Blvd Plymouth, MN 55441 Lepage & Sons 3118 162nd Lane NW Ste B Andover, MN 55304 Michael P Hall 3119 150th Lane NW Andover, MN 55304 Midwest Grease P O Box 26 Redwood Falls, MN 56283 Randy's Sanitation Inc P O Box 169 Delano, MN 55328 Sanimax ato Inc 505 Hardman Ave So. St Paul MN 55075 Veolia Environmental 309 Como Ave St Paul, MN 55103 Walters Recycling P O Box 67 Circle Pines, MN 55014 Waste Mgmt 10050 Naples St NE Blaine, MN 55449 WTI 8424 Noble Ave N Brooklyn Park, MN 55443 RENTAL — NEW 5648 Adair Ave N — Kin Mun Chew 6524 Brentwood Ave N — Eero/Nadya Mattson (Conditional) 2701 Brunswick Ave N — Granite Cliffs Apartments (Conditional) 4741 Florida Ave N — P S Mallow c/o Metrowide Home Buyers (Conditional) 5936 Kentucky Ave N — Aron Jacobson (Conditional) 5673 Maryland Ave N — Chad Tesmer (Conditional) 3339 Nevada Ave N , #4 (13208) — Andrew/Angela Seitzer 5600 34th Ave N — The Salvation Army (Conditional) RENTAL — RENEWAL 4306 Brunswick Ave N — Z Hill c/o MN Property Management (Conditional) 4237 Douglas Dr N — Drew and Terri Kabanuk (Conditional) 5149 Douglas Dr N — Gustafson RE Co LLC (Conditional) 3349 Edgewood Ave N — Jeff Sawdy Page 1 of 2 Consent Agenda #1 5116 Edgewood Ave N — Diane Sewell 5205 Fairview Ave N — Jason Bolz/Rose Frie (Conditional) 2925 Hampshire Ave N — Michael Kaldor (Conditional) 4824 Hampshire Ave N — Jeffery/Victoria Daley (Conditional) 4824-4826 Idaho Ave N — Eugene/Beverly Enderlein 3416 Lee Ave N — James/Nicole Clarke 6717 Markwood Dr N — Millia Saade/Aballah Sanouri (Conditional) 5857 Maryland Ave N — D Matthees c/o Pauline Matthees 3250-3256 Nevada Ave N — Wm/Beth Norberg 8332 Northern Dr — Vincent/Stephanie Martin 5909 Regent Ave N — Richard Rexroth (Conditional) 5900-5910-5920 West Broadway — Virginian Partners LLC (Conditional) 5756 Zane Ave N — Glenn Wontorcik 726532 nd Ave N — Teskai Alem 800032 nd PI N — Tom Devine (Conditional) 800835 1h Ave N — Michael/Janice Long 570057 th Ave N — Gerald Ziemiecki TREE TRIMMER Eagle Tree Service 8637 225th Ave NW Burns Township, MN 55330 Page 2 of 2 DATE: August 31, 2011 TO: Anne Norris, City Manager City of Crystal City Council FROM: Beth Simonsen, Assistant Finance Director. / RE: Expenditures over $25,000 ;b7 CONSENT AGENDA #2. Payee Description Amount IRS IRS PERA Allied Blacktop Co. Metro Council Environmental Services Palda & Sons Inc SEH Inc SEH Inc Golden Valley JWC G1Mary1Mi Thecks over 25,000.x15 Social Security/Medicare - Federal Tax W/H P/R 8/05/11 56,140.49 Social Security/Medicare - Federal Tax W/H P/R 8/19/11 52,957.62 PERA P/R 8/19/11 Employee/City Contributions 41,233.38 2011 Street Seal Coating 255,789.05 September 2011 wastewater costs 106,639.06 Phase 11 Street Reconstructions Services for July 742,007.41 Phase 11 St Reconstruction Services for June & Phase 12 Feasibility Report 61,593.17 Phase 11 St Reconstruction Services for July & Phase 12 Feasibility Report 71,013.50 July water costs 105,254.52 1,492,628.20 3/11 Minnesota Lawful Gambling Page 1 of 2 LG240B Application to Conduct Excluded Bingo No fee IIAIIIA`RMAIEN, ..,..T+v, �t z Organization name Previous gambling permit number Jerome J. Keating, Branch 9 NALC XB -36676 Minnesota tax ID number, if any Federal employer ID number, if any 9074734 41-0839111 Type of nonprofit organization. Check (,) one. _❑ Fraternal _F. Religious Veterans �✓ Other nonprofit organization Mailing address City State Zip Code County 2408 Central Avenue NE Minneapolis MN 55418 Hennepin - ».y. 9"y r 1"'[W = ��.1 il001��bF�t�IE d IL1�UlC�SCkb I7li+a t? IO1�G11' S'AtS i-a.a 5 44,0 c_ z 'vks..chS . .....cf..� (x.. _�.. A- to * Do not attach a sales tax exempt status or federal ID employer number as they are not proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 Internal Revenue Service IRS income - tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. Internal Revenue Service - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. ({�`r; ,+> t'J[yl..Y S ✓) S.vJt , -..1.t. i'A i 1 - ♦moi T ? J } �' S - '' t1 ' . t `2 Ji r fJa ` 57i .eEr,�..c�..,£` '�Fo-,El� ) se t Wit;. 1.[Z No 0Yes Has your organization held a bingo event in the current calendar year? If yes, list the dates when bingo was conducted 2. The proposed bingo event for which we are applying will be: tt one of four or fewer bingo events held this year. Dates 10/9/20' OR conducted up to 12 consecutive days in connection with a: ___.county fair. Dates civic celebration. Dates Minnesota state fair. Dates 3. Person in charge of bingo event JoAnn Gilbaugh Daytime phone 612.964.5862 4. Name of premises where bingo will be conducted Crystal VFW, Post 494 5. Premises street address 5222 56th Avenue North (Bass Lake Road) 6. City Crystal If township, name of township County Hennepin Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. Otherwise, bingo hard cards, bingo p aper, and bingo number selection devices must be purchased from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000. Be sure to complete page 2 Pace 2 of 2 LG240B Application to Conduct Excluded Bingo 3111 Chief Executive Officer's Signature Print form and have :CEO sign The information provided in this application is co p to and curate to the best of my knowledge. Chief executive officer's signature _ Phone number 612.781.9858 Michael T. Zagaros 8/31/2011 Name (please print) Date Local Unit of Government Acknowledgment and Approval If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I approve this application for Print city name excluded bingo activity at the premises located within the city's jurisdiction. Signature of city personnel receiving application Title Date If the gambling premises is located in a township, only the county is required to sign this application. For the county: On behalf of the county, i approve Print county name this application for excluded bingo activity at the premises located within the county's jurisdiction. Signature of county personnel receiving application Title Date For the township: On behalf of the township, (Township signature is not required) I acknowledge that the organization is applying for Print township name excluded bingo activity within the township limits. A township has no statutory authority to approve or Signature of township official acknowledging application deny an application (Minn. Stat. 349.166, Subd. 2). Title Date Mail Application and Attachment(s) Send the application and proof of nonprofit You will receive a document from the Gambling Control Board with status to: your excluded permit number for the gambling activity. Your Gambling Control Board organization must keep its bingo records for 3-112 years. Suite 300 South 1711 W. County Rd. B Questions? Contact the Gambling Control Board at 651-6394000. Roseville, MN 55113 This form will be made available in alternative format Ile. large rint, Or, you may fax it to 651-6394032. Braille) upon request.MW'= es`et 1 Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, If your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process your organization's application. Your organization's name and address will be public Information when received by the Board. All other information provided will be private data about your organization until the Board Issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the Information; individuals and agencies for which law or legal order authorizes a new use or sharing of Information after this notice was given; and anyone with your written consent. o Cr1 J�rr C00 M um Intemal Revenue Service MmMogftt p D 9®P.D4 Date: In reply refer to: FouRAY I rl I i2 L~ • ••~:y ♦rte ��';; P National Association 'of Letter Carriers of the United States of America c/o William T. Sullivan 100 Indiana Avenues N. W. Washington, D. C. 20001 Gentlemen: EIN-530114650 DO 52 Date of original group exemption letter: September 99 1944 I.R. code: Section 501(e) ( 5) Based .on the information supplied, we rule that the new subordi- nates you recently submitted for addition to. -your group exemption roster are exempt from Federal income tax under the section of the Internal Revenue Code shown above. This ruling supplements your original group exemption letter. Each subordinate is required to file Form 990, Return of Organiza- tion Exempt From Income Tay, if its annual gross receipts are normally more than $:.,000. If filing is required, and if you do not include the subordinates in a group return, each must file the Form 990 by the 15th day of the fifth month after the end of :its annual accountin- period. the new subordinates are not required to file a Form 110-0 income tax return. However, if they'are subject to tax on unrelated business income under section 511 of the Code, they must file Form 990-T. The new subordinates are liable for social security taxes under the Federal Insurance Contributions Act and, if they employ four. or more individuals, for the tax under the.Federal Unemployment Tax Act. :text year., within 45 days after your annual accounting period closes, please send us two copies of the follawing information about your subordinates: 1. A statement describing all changes during 1-1he year in the purposes, character, or. method of operation of your subordi- nates. f:Op.M M-34414 MEV. 2-71) - 2 - National Association of Letter Carriers of t1ze united States of America 2. A list shoving the na r„e, em. -player identification number (if the subordinate is required to file Form °OO), and mailing address, irclud-i.ng ZIP Code, of each subcrdinate on your group exemption roster that during the year; a. changed its name or address; b. was deleted from the roster; or c. was added to the roster. A directory of subordinates may be substituted for this list if it includes the required information and identifies the affected subordinates accordiTig to the three categories above. 3. For subordinates- added to the roster, a letter signed by one of your principal officers containing or attaching; a. a statement that the information upon which your present group exemption letter is based applies to the new subordinates; b. a statement that each has given you written authorisation to add its name to the roster; and c. a. list of those to which the .service previously issued separate rulings or determination letters relating to exer,-ipt 4. If applicable, a statement that your group exemption roster did not change during the year. . Please be to Anter your employer i.dentificatim-i number on all your tax returns and in your corresrond'ence with the Internal Revenue Service. This e:_eTM�pton letter appliYs to the new Branches organized during 1968$ 1,69 and 1970, as ::Ell as your state organizations. T•nank you for your cooperation.. Sincerely yours, C' Chief, Rulings Section Exempt Organizations Craaich lienever any nein E-ubordinatss 1havF been &Ad ed to your rosters it will be appreciated if, in II -he futures yo.u.:eill include the state- ment: that each of your new subordinate;: has authorized you to in- .clude its nan)e `;.n yo it exemption roster in conipl.iance with section 3(b) above. FORM W-34,44 IREV.2.71) 41 � o W F LL vat J u` LL yV1 ♦d w �0^ 7t1�►` `-� ��,I OR L= w Q •y y„d d � r�i div yV1 ♦d w �0^ 7t1�►` `-� ��,I OR L= 13 911 C C z r 4 w Q •y y„d d � r�i div 4 a� V •Y N Its 'rri/ � t,• � � 4�i _d w � 0. 'O V a y l y y ts "O a •Iti ,. ts � ot SOI C� � w � ts y •� � yy C � VA :i C owi w O d 4.0 Q h •y v C " ts y y My •ar � � O o A d z - $4 ts 13 911 C C z r 4 CONSENT AGENDA #4 APPLICATION FOR LICENSE City of Crystal 4141 Douglas Drive N, Crystal, MN 55422 Telephone: (763) 531-1000 / Facsimile: (763) 531-1188 Deaf and hard of hearing callers may call Minnesota Relay at 711. PLEASE PRINT CLEARLY Applicant's Name: City of Crystal Fee (0100.4115): $50.00 Home Address: 4141 Douglas Drive Home Phone: ( ) City/State/Zip: Crystal, MN 55422 Cell Phone: ( ) Date of Event: September 22, 2011 Business Phone: ( 763 ) 531-1000 Hours of Use (not to exceed 12 hours): From 5:30 a.m./p.m. to 7:30 a.m./p.m. Purpose of Event: CommissionNolunteer Appreciation Happy Hour Maximum number of guests expected to attend: 100 Name & Address (including zip code) of park or city building where event will be held: CCC 4800 Douglas Drive Crystal, MN I enclose the sum of Lifty dollars to the City of Crystal as required by the Ordinances of said City and have complied with all the requirements of said Ordinances necessary for obtaining this License. I hereby make application for a SPECIAL PERMIT FOR USE, CONSUMPTION, AND DISPLAY OF WINE AND BEER IN A CRYSTAL CITY PARK OR CITY FACILITY at the above location and at the date/time stated above, subject to all conditions and provisions of said Ordinance. Liability Requirements Are you a Business Partnership, Cl ,Corporation r Non -Profit Association? X Yes. You are required to attach a certificate of insurance showing current liability insurance naming the City of Crystal as an additional insured on the date of the event. No. You are required to attach a certificate of homeowner's insurance that corresponds to the person signing this application. The certificate must contain a special event endorsement with the date of this event and must name the City of Crystal as additional insured. Security Requirement (only for Crystal Community Center reservations) Applicants renting a room at the Crystal Community Center (CCC) must hire one police officer per every 100 guests. Officers must be present from the time that you begin serving alcohol to the end of your event. You may contact the Crystal Police Department at (763) 531-1033 to arrange for this security requirement. Number of police officers needed: 1 Social Host Liability X , I have received and read Crystal City Code Section 1200.47, Social Host Liability (attached. Citv Use Only: Park/CCC reserva 'or made: JDE# P Vk Date Entered: q 1 PIMS ID# y l 0 Council Date: (If Council approves application, license to be: wicked up by applicant / mailed to applicant) I:ADMINUCENSINOApplication Forms\LiquorlSPECIAL PERMInSpecial Permit for Wine and Beer in Park or CCC.doe Application for a Special Permit for Use, Consumption, and Display of Wine and Beer in a Crystal City Park or City Facility Page 2 of 3 Liability The applicant waives any and all claims of any nature against the City and its officers, employees, and agents arising out of the permitted activity. If applicant is a business partnership, club, corporation, or non-profit association, this application must be accompanied by a certificate of insurance showing current liability insurance naming the City as an additional insured parry under the insurance policy. Please Read and Sign (Crystal City Code, Subsection 815.13) Subd. 6. Application. The application for a special permit is prepared by the city clerk. The application must specify the purpose of the social event, the nature of the activity proposed, the hours during which it is to be conducted, the maximum number of persons expected to attend, and such other information as the clerk reasonably requests. The application must be accompanied by an insurance certificate, a bond or other undertaking in form and substance satisfactory to the city manager and city attorney, holding the city and its officers, employees, and agents from liability of any kind arising out of the permitted activity. If the applicant is a business partnership, club, corporation or non-profit association the application must be accompanied by a certificate of insurance showing current liability insurance naming the city as an additional insured party under the insurance policy. Subd. 8. Special Condition. The use, consumption and display and presence of liquor and beer in parks and related park facilities is a matter of special concern to the City as such activity relates to the peace and good order of the City. For that reason the issuance of a special permit under this subsection is determined to be a matter within the sole discretion of the City Council, and its determination to issue or not to issue a special permit is final. The Council may impose additional conditions in the granting of a special permit. I acknowledge that the Liability Clause, Application, and Special Conditions have been read and are understood by me and that I agree not to challenge or in any way contest the determination of the City Council with regard to the issuance of this special permit. I acknowledge that I am responsible to hire police officer(s) for my event at the CCC at my own expense. Applicant's signature „ ,. (��p Date August 26, 2011 I:\ADMMLICENSINMApplication Forms\Liquor\SPECIAL PERMI RSpecial Permit for Wine and Beer in Park or CCC.doc A``oa�® CERTIFICATE OF LIABILITY INSURANCE DATE "`) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ross Nesbit Agencies, Inc. 7500 Flying Cloud Drive #950 Eden Prairie MN 55344 NAME:cl' Patty Johnson PHONE (952) 941-9418 ac No: (952)941-9615 E-MAIL ,pjohnsononesbitagencies.com PRODUCER 00016564 INSURERS AFFORDING COVERAGE NAIC Y INSURED City Of Crystal 4141 Douglas Drive N Crystal HN 55422-1696 1 INSURER AZe3 a Of Mn Cities Trust INSURERS INSURERS: INSURER D: INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER:CL112320522 REVISInN NHURPQ- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE 13EEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILSSR TYPE OF INSURANCE D AUTHORIZED REPRESENTATIVE POLICY NUMBER POLICY YlYYYY MMIIDO EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,200,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE aOCCUR M4C32800 2/31/2010 2/31/2011 DAMAGE TO RENTED_ PREMISES Ea occurrence $ 50,000 MED EXP (Any oneperson) $ 11000 PERSONAL &ADV INJURY $ 1,200,000 GENE RAL AGGREGATE $ 2, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS •COMP/OPAGG $ 2,000,000 X POLICY PRO• LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMB $ (Ea acridenl) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS HIRED AUTOS PROPERTY DAMAGE $ (Per accident) $ NON -OWNED AUTOS $ UMBRELLA UABOCCUR HCLAIMS-MADE EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR DEDUCTIBLE $ $ RETENTION $ WORKERS COMPENSATIONWCSTATU• OTH- 7R S1 AND EMPLOYERS' LIABILITY Y I NLIM ANY PROPRIETORIPARTNERID(ECUTIVE ❑ OFFICER/MEMBEREXCLUDED? NIA E.L. EACH ACCIDENT $ E.L DISEASE - EA EMPLOY $ (Mandatory In NH) H yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE • POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, AddHlonal Remarks Schedule, H more space is required) CERTIFICATE HOLDER CANCELLATION ACORD 25 (2009109) ©1988-2009 ACORD CORPORATION. All rights reserved. INS026 (200eoe) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN For Proof Of Insurance ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Cary M. Shaich ACORD 25 (2009109) ©1988-2009 ACORD CORPORATION. All rights reserved. INS026 (200eoe) The ACORD name and logo are registered marks of ACORD CONSENT AGENDA #5 APPLICATION FOR LICENSE CITY of City of Crystal CRYSTAL 4141 Douglas Drive N, Crystal, MN 55422 . Telephone: (763) 531-1000/ Facsimile: (763)5"1-1188 Deaf and hard of hearing callers may call Minnesota Relay at 711. PLEASE PRINT CLEARLY Applicant's Name: Fee (0100.4115): 50. Home Address: 3g a , Home Phone: (Ca 10,) p City/State/Zip: 1✓l p 2 Cell Phone: (Gig JSja — © d© Date of Event: Q — Business Phone: ( ) Hours of Use (not to exceed 12 hours): From `? a.m.Op. to / a a.n ./p.m. Purpose of Event:��^• Maximum number of guests expected to at end: .6[p Name & Address (including zip code) of park or city building w ere event will be held: 'q 10 n Doc) ?ACLS io ri Ue Cr:skc;\, 04 65 q 29 7 0 I enclose the sum of fifty dollars to the City of Crystal as required by the Ordinances of said City and have complied with all the requirements of said Ordinances necessary for obtaining this License. I hereby make application for a SPECIAL PERMIT FOR USE, CONSUMPTION, AND DISPLAY OF WINE AND BEER IN A CRYSTAL CITY PARK OR CITY FACILITY at the above location and at the date/time stated above, subject to all conditions and provisions of said Ordinance. Liability Requirements Are you a Business Partnership, Club, Corporation, or Non -Profit Association? t/ Yes. You are required to attach a certificate of insurance showing current liability insurance naming the City of Crystal as an additional insured on the date of the event. No. You are required to attach a certificate of homeoivner's insurance that corresponds to the person signing this application. The certificate must contain a special event endorsement with the date of this event and must name the City of Crystal as additional insured. Security Requirement (onlyfor Crystal Community Center reservations) Applicants renting a room at the Crystal Community Center (CCC) must hire one police officer per every 100 guests. Officers must be present from the time that you begin serving alcohol to the end of your event. You may contact the Crystal Police Department at (763) 531-1033 to arrange for this security requirement. Number of police officers needed: L/ Social Host Liability I have received and read Crystal City Code Section 1200.47, Social Host Liability (attached. Citv Use Only: Park/CCC reser ation made: Van JDE# SM (P I (CaA Date Entered: 9- a' i PIMS ID# '�?� Council Date: 1 (If Council approves application, license to be: _picked up by applicant / mailed to applicant) 1AADMIN\LICENSING\Application Forms\LiquoASPECIAL PERM MSpecial Permit for Wine and Beer in Park or CCC.doc -� Application for a Special Permit for Use, Consumption, and Display of Wine and Beer in a Crystal City Park or City Facility Page 2 of 3 Liability The applicant waives any and all claims of any nature against the City and its officers, employees, and agents arising out of the permitted activity. If applicant is a business partnership, club, corporation, or non-profit association, this application must be accompanied by a certificate of insurance showing current liability insurance naming the City as an additional insured party under the insurance policy. Please Read and Sij4n (Crystal City Code, Subsection 815.13) Subd._ . Application. The application for a special permit is prepared by the city clerk. The application must specify the purpose of the social event, the nature of the activity proposed, the hours during which it is to be conducted, the maximum number of persons expected to attend, and such other information as the clerk reasonably requests. The application must be accompanied by an insurance certificate, a bond or other undertaking in form and substance satisfactory to the city manager and city attorney, holding the city and its officers, employees, and agents from liability of any kind arising out of the permitted activity. If the applicant is a business partnership, club, corporation or non-profit association the application must be accompanied by a certificate of insurance showing current liability insurance naming the city as an additional insured party under the insurance policy. Subd. 8. Special Condition. The use, consumption and display and presence of liquor and beer in parks and related park facilities is a matter of special concern to the City as such activity relates to the peace and good order of the City. For that reason the issuance of a special permit under this subsection is determined to be a matter within the sole discretion of the City Council, and its determination to issue or not to issue a special permit is final. The Council may impose additional conditions in the granting of a special permit. I acknowledge that the Liability Clause, Application, and Special Conditions have been read and are understood by me and that I agree not to challenge or in any way contest the determination of the City Council with regard to the issuance of this special permit. I acknowledge that I am responsible to hire police officer(s) for my event at the CCC at my own expense. Applicant's signature Date 0 Yr, A — I l:\ADMIN\LICENSING\Application Fomis\Liquor\SPECIAL PERMInSpecial Permit For Wine and Beer in Park or CCC.doc Date: 08/18/2011 Austrebeta Rufino 4353 Cedar Ave S 4102 Minneapolis, Mn 55407 Gl" AlWate. Yrulre in gard hnri i. 75 EXECUTIVE PARKWAY, HUDSON, OH 44237 800-ALLSTATE (800-255-7828) RE: ADDITIONAL INTERESTED PARTY FOR RENTAL OF PREMISES REF: POLICY NUMBER: INSURED'S NAME: DATE OF EVENT: NAME OF EVENT: ADDRESS OF EVENT: CITY & STATE OF EVENT: AMOUNT OF LIABILITY: ADDITIONAL INSURED(S): Crystal,MN 55422 #100033123090742 Austreberta Rufino 10/01/2011 Crystal Community Center 4800 Douglas Dr N Crystal, MN 55429 $500,000 City of Crystal, 4141 Douglas Dr N, This letter is to confirm that, as of the date(s) indicated above, the above referenced policy was in effect for the named insured shown. The policy, which includes Coverage X — Family Liability Protection, is subject to the terms and conditions contained in the policy. This letter is subject to the following provisions and is for 1 day only. Only with respect to the ownership, maintenance or use of the premises designed above and operations necessary or incidental thereto. The insurance with respect to said persons or organization does not apply to Bodily Injury to any employee of said person or organization arising out of and in the course of his employment by said person or organization. Accordingly, no coverage would be affected to such persons or entities. Please note that this letter is provided as a courtesy for the sole purpose of confirming that, as of the date of this letter, an Allstate Property Insurance policy was in effect for the named insured referenced above. This letter does not modify, in any way, the terms and conditions contained in the applicable policy, including the persons or entities to which coverage applies. If you require any further information, please contact your agent. Sincerely, T Monism Allstate Juno Jimenez Company Re: PROOF OF INSURANCE APPLICATION FOR LICENSE CITE of City of Crystal CRYSTAL 4141 Douglas Drive N, Crystal, MN 55422 Telephone: (763) 531-1000/ Facsimile: (763) 531-1188 Deaf and hard of hearing callers may call Minnesota Relay at 711. PLEASE PRINT CLEARLY W CONSENT AGENDA #6 Applicant's Name: -- ` 1 c Fee (0100.4115): $50.00 Home Address: j, Home Phone: (x'16 S qS~- S;k <'3 City/State/Zip: -EqaZ Cell Phone: ( ) Date of Event: / v I— p gr / Business Phone: ( ) Hours of Use (not to exceed 12 hours): From a.m./p.m. to a.n (p Purpose of Event: Maximum .number of guests expected to attend: Name & Address (including zip code) of parkaQ)hWA0i6gDwAfifewent will be held: y 5'0 C m rm In � Crystal Community Center 4800 Douglas Drive North Crystal, MN 55429 I enclose the sum of fifty dollars to the City of Crystal as required by the Ordinances of said City and have complied with all the requirements of said Ordinances necessary for obtaining this License. I hereby make application for a SPECIAL PERMIT FOR USE, CONSUMPTION, AND DISPLAY OF WINE AND BEER IN A CRYSTAL CITY PARK OR CITY FACILITY at the above location and at the date/time stated above, subject to all conditions and provisions of said Ordinance. Liability Requirements Are you a Business Partnership, Club, Corporation, or Non -Profit Association? Yes. You are required to attach a certificate of insurance showing current liability insurance naming the City of / Crystal as an additional insured on the date of the event. v No. You are required to attach a certificate of homeowner's insurance that corresponds to the person sig�nn. ing this application. The certificate must contain a special event endorsement with the date of this event and mus'�Z name the City of Crystal as additional insured. Security Requirement (only for Crystal Community Center reservations) Applicants renting a room at the Crystal Community Center (CCC) must hire one police officer per every 100 guests\, Officers must be present from the time that you begin serving alcohol to the end of your event. You may contact the Crystal Police Department at (763) 531-1033 to arrange for this security requirement. Number of police officers needed: I - Social Host Liability !V I have received and read Crystal City Code Section 1200.47, Social Host Liability (attached). City Use Only: Park/CCC resery tion ade: �/ !f JDE# S( 97 (o Date Entered: g I S PiMS ID#Council Date: T • / (If Council approves application, license to be: _picked up by applicant / V mailed to applicant) 1:\ADMIN\LICENSINOApplication Forms\Liquor\SPECIAL PERMnISpecial Permit for Wine and Beer in Park or CCC.doc Application for a Special Permit for Use, Consumption, and Display of Wine and Beer in a Crystal City Park or City Facility Page 2 of 3 Liability The applicant waives any and all claims of any nature against the City and its officers, employees, and agents arising out of the permitted activity. If applicant is a business partnership, club, corporation, or non-profit association, this application must be accompanied by a certificate of insurance showing current liability insurance naming the City as an additional insured party under the insurance policy. Please Read and Sign (Crystal City Code, Subsection 815.13) S.ubd,_ 6,..Application.., _ The application for a special permit is prepared by the city clerk. The application must specify the purpose of the social event, the nature of the activity proposed, the hours during which it is to be conducted, the maximum number of persons expected to attend, and such other information as the cleric reasonably requests. The application must be accompanied by an insurance certificate, a bond or other undertaking in form and substance satisfactory to the city manager and city attorney, holding the city and its officers, employees, and agents from liability of any kind arising out of the permitted activity. If the applicant is a business partnership, club, corporation or non-profit association the application must be accompanied by a certificate of insurance showing current liability insurance naming the city as an additional insured party under the insurance policy. Subd. S. Special Condition. The use, consumption and display and presence of liquor and beer in parks and related park facilities is a matter of special concern to the City as such activity relates to the peace and good order of the City. For that reason the issuance of a special permit under this subsection is determined to be a matter within the sole discretion of the City Council, and its determination to issue or not to issue a special permit is final. The Council may impose additional conditions in the granting of a special permit. I acknowledge that the Liability Clause, Application, and Special Conditions have been read and are understood by me and that I agree not to challenge or in any way contest the determination of the City Council with regard to the issuance of this special permit. I acknowledge that I am responsible to hire police officer(s) for my event at the CCC at my own expense. Applicant's signature _ �� 0�• GG2�v�._/ Date 1AADMIN\LICENSINOApplication Forms\Liquor\SPECIAL PERMMSpecial Permit For Wine and Beer in Park or CCC.doc Application for a Special Permit for Use, Consumption, and Display of Wine and Beer in Crystal City Park or City Facility Page 3 of 3 Additional Insured — Special Event Endorsement for homeowners only (Completed by Insurance Company Representative) Insurance Company: 147. Policy Number: �• g� { Name Insured: Name of Additional Insured: Cily of Crystal 4141 Dou las Drive North �jstalAEi 55422 Date of Event: �,e°-f i 0 j Location of Event:Ile, Coverage Limit Liability: f Coverage period begins and ends at 12:01 a.m. Standard Time at the above -designated location. Effective Date:_ ��Q t: t Expiration Date:' Other information pertinent to this special endorsement: oed representative fPS1- on i — S X25/ Phone number of authorized representative IAADMINII.ICENSINGWpflcation Forms Uq..MPECIAL PEnUrSpecial Permit for Wine and Seer in Pack or CCC.doc Evidence of Insurance for Mortgagee/Other Interests A& F A R M E R 5' This form is not the contract of insurance. It is a memorandum of coverage limited to mortgageelother interests, provided at their request and applicable to the dwelling or building at the location below. The provisions of the policy will prevail in all respects. This certificate of insurance does not affirmatively or negatively amend, extend, or alter the coverage afforded by the insurance policy. Insured hiormation Named Insured ELAINE M ERICKSON Mailing Address 6914 42ND AVE N CRYSTAL MN 55427-1464 Property Address 6914 42ND AVE N CRYSTAL MN 55427-1460 Pogcy Information Policy Number 925833261 Company Name FARMERS INSURANCE EXCHANGE PolicyType TOWNHOUSE AND CONDOMINIUM OWNERS Policy Status IN FORCE Policy Term Effective Date 03/29/2011 Renewal Date 03/29/2012 Annual Premium $277.65 Balance Due On Scheduled Pay Plan First Mortgagee Second Mortgagee/Other Interest CITY OF CRYSTAL CRYSTAL COMMUNITY CENTER 4800 DOUGLAS DRIVE NORTH CRYSTAL MN 55429 Mortgagee ase Not Applicable 438BFUNS Endorsement Included N 25.2960 8.10 Print Date: 08/23/2011 Agent Information Name GARRY W JOHNSON Address 900 LONG LAKE RD STE 280 NEW BRIGHTON MN 55112-6439 Phone 651-636-2400 Fax 651-636-2411 Email gjohnson3@farmersagent.c0m Coverage Information Coverage Limit Dwelling Extended Replacement Cost NONE Personal Proms $100,000 Personal Liability $300,000 Deductible applicable to each -covered loss: $500 Loss Of Use $40,000 Loan Number Who pays Mortgagee Mctive Date Loan Number Other Interest Effective Date 08/23/2011 President Aothori=ed fsmers Representut'in Regular Agenda REGULAR AGENDA ......... . #1 COUNCIL STAFF REPORT Regular Agenda: Commission appointment ' CRYSTAL 17 €....... FROM: Administrative Services Coordinator Trudy Tassoni aY4- MEMORANDUM DATE: September 1, 2011 TO: Crystal City Council City Manager Anne Norris SUBJECT: Appointment to Parks & Recreation Commission As part of the Regular Agenda on September 6, 2011, please consider appointing James Brown to the Parks and Recreation Commission for an unexpired term ending December 31, 2011. Mr. Brown has submitted an application, participated in an interview, attended a Parks & Recreation Commission meeting, and is recommended for appointment by the interview committee. Council Action Requested As part of the Regular Agenda, approve the commission appointment. Attachment: Application I:\Commissions\APPLICANTS\New\Council Staff Report Form.appointment memo to council.doc IV C. L rno rF t, J` ✓ CMlonv APPLICATION FOR CITY BOARDS & COMMISSIONS r Return application to: 4141 Douglas Drive N, Crystal MN 55422 Fax: (763) 531-17.88 or email: trudy.tassoniC@cl.crystal.mn.us Thank you for your interest in serving your community as a volunteer. Eligibility requirements- a member of a board or commission must be a lawful resident of Crystal and, if required, a resident of the Council ward from which they are appointed. Please check the board or commission you are most interested in volunteering on: Parks & Recreation Commission' '� �(V10:41001141� Human Rights Commission Environmental Quality Commission Northwest Hennepin Human Services Council Shingle Creek Watershed Management Commission Bassett Creek Watershed Management Commission Planning Commission Employee Review Board Charter Commission West Metro Fire Board PERSONAL INFQRNLATION Name J%rmn'% , Length of residence in Crystal 1 yam., First ' Middle Last T' Address 15-%" L. -dr -w- '{," Zip s':'+%.dV tA.-r fi.{ , *-%-% Phone (H) _ E-mail -- (Cell) Employer Occupation The City will keep your application on file for one year. STATEMENT OF INTEREST Why are you interested in volunteering C. a City board or commission? irlhwf'a �+[a�.�_r.was. i /1 ��iC�w>ri'M � ��'itedVl � s� .�r+6d Ktswt.aCa •M AM� Am"6ara ..� �� V L COMMUNITY, CIVIC, OR VOLUNTEER EXPERIENCE � Please list your volunteer experience. • ��t{. �r,r.+b: �I ry..� *� /w: ✓ moi• <!''rwe.:-�i tr r i�r 4- rirow:MAM 40,Mn Ji1cr. •± • Ml�NEW PUCATION FOR C11Y BOAfIpS-commis x DOC PdA@ 1 of 31 .rs .$ • *•,�,,,rl�ew�' Gevwa�.t r Thi �}•{R.� 'S.ar��} .• ` �/ia ••'P '►.(�iMr'I-, G.�n.iV�. + C...�'-1 Sw...t•-•--% cd s....,-4 +lt�ii&,R./N�.... 0AA /I AA' J i, 1 O1 4 C9'IT A 120 2 1D91n TD7u nAAn QIITi iju - - - - I - - - - . . - . -- EDUCATION AND PROFESSIONALEXPERIENCE NCE Describe your education and/or professional experience. I/VI 90,AL %/JCA! : R Sal. �... i..•lAlltiMti�TA.I �f+4�ri.h IMPORTANT ISSUES FACING OUR COMMUNITY What do you think are the most important issues facing our community over the next several years? 62e2r4n 4 b�G9C. + b��-�-; ► �,�. ... . Describe what issues and ideas you would like to see addressed by the board or commission you would like to serve on. ��_,..•.�,1:.. o.r,..acs -6 .r✓�....� A--- e.a.& � _ .C%ft,.. am -ft.• -16 - ATTENDANCE AND CONFLICT OF INTEREST Are you aware of the meeting schedule for this board or commission and are you able to attend meetings regularly? (Circle one) YES NO Have you attended and observed a commission meeting for which you've made application? Yes, on u,, Not yet, but will attend a meeting on 3 11 @ 1 uAKerS PWL� (date of meeting} (date of meeting) A conflict of interest may arise by your participation in an activity, recommended action, or decision from which you receive or could potentially receive direct or indirect personal financial gain. Do you have any legal or equitable interest in any business which in the course of your participation on this board or commission could give rise to a conflict of interest? (Circle one) YES /i (if yes, please provide details on a separate sheet of paper.) As a board or commission member, what issue(s) might cause conflict between your civic responsibility and personal or professional interests? How would you manage these conflicts? NEW APPUC TION FOR QTY SOARDS_COMMLSSIONSMOC Page 2 of 3 COO/Z00A VL6L# saOZA.18S 8.le3y�ZeaH anon 6utZewy 969CLS969L b0 Z0 IIOZ/1.0/90 IMPORTANT INFORMATION CONCERNING YOUR APPLICATION DATA PRIVACY NOTICE: Minnesota law requires that you be informed of the purposes and intended use of the information you are providing on this application. Pursuant to Minn. Stat. § 13.601, your name, address, length of residence, occupation, education, training, civic affiliations, qualifications, and experience are public data and is available to anyone who requests the information. The information you provide will be used to identify you as an applicant, enable us to contact you when additional information is required, send you notices, and assess your qualifications for appointment. This data is not legally required, but refusal to supply the information requested may affect the City Council's ability to accurately evaluate your application. Should you be appointed to a board or commission, pursuant to Minn. Stat. § 13.601, your residential address, and either home phone or email address (or both) may become public information. The purpose is to list contact information for commission members on a roster. 1 have read the data privacy notice given above and authorize investigation into all statements contained in this application. Furthermore, l authorize the City of Crystal to conduct a criminal history check, pursuant to City Code Section 311.01 subdivision 2, for purposes of determining my eligibility for a volunteer position with the City. MN Driver's License Number or State ID: A plic nt's signature Process Step 1 Step 2 Step 3 Step 4 Complete an application Date Return the completed application to the city clerk '• Participate in an interview with the mayor or mayor pro tern, commission chair, and council liaison of the commission : Attend a council meeting to be formally appointed to the commission Wark 4 its•d�� ReC@(•.e (0/1/11 is�CKg'Gl; : e`+ncGma�n>� i0 PO lti��l " ince; �ie1 daieitis��' 11 � i LL (o:y s�►^ Council me g: 'erm: c�OII - �I�II� NEW APPUCATR)N FOR CM BOAROS_COMMISSi0NS.00c Page 3 of 3 800/COOA OLEI# S83TAJ8$ 8Je3U1te8H anon 6UT2BWV ASAELAC£A1 bn:7n IIn7./In/An REGULAR AGENDA Memorandum cll�-q AL 11 x- DATE: August 30, 2011 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Director CH SUBJECT: Consider a Resolution Adopting a Proposed 2012 Budget and Proposed Tax Levies Payable in 2012 Background: The City Council discussed the proposed budget at work sessions on August 11tH August 18th and August 25th. The current draft of the proposed General Fund budget is balanced with revenues of $12,328,703 and expenditures of $12,328,703. This is $395,040 more than the adopted 2011 budget. Changes Since the August Work Sessions: Changes to the draft budget discussed at the August 25th work session have been made. These include reducing the property tax levy by $5,934, revenues for inter - fund services by $10,031, reducing Council wages by $1,280, reducing the Council contingency account by $1,135 and reducing motor fuels by $13,550. Levy Limits: The City of Crystal has elected to participate in a new performance measurement program authorized by the State of Minnesota. This participation grants the City of Crystal an exemption from levy limits for 2012. The exemption may not have much significance since the City Council does intend to raise property taxes anyway. Aid from the State of Minnesota: Local Government Aid (LGA): The State of Minnesota has certified that the City of Crystal's 2012 LGA allotment will be $1,455,066. We assume we can rely on this number unless the state's financial condition takes an unexpected turn for the worse. Market Value Homestead Credit (MVHC) and Market Value Exclusion (MCE). The State has repealed the entire MVHC program and replaced it with a new (MCE). This means that when the City of Crystal certifies its property tax levy to Hennepin County, it will no longer be reduced by about $550,000 for the MVHC. The full amount certified will be levied and property taxes will in general be higher. The MCE will exclude a portion of homestead property value from the calculation of individual property tax bills, thereby shifting taxes to other property classes, especially to commercial, industrial, apartment and other properties that do not receive the benefit of the MCE. Operating Budget The City Council has sought to reduce the property tax levy while maintaining the level of services near to the current level and restoring transfers to capital funds that were cut in the 2011 budget. These efforts result in a proposed 2012 budget of $12,328,703 which is an increase of $395,040 or 3.31 % compared to the adopted 2011 budget of $11,933,663. Property taxes Property taxes payable in 2012 to support these budgets are as follows: The General Fund levy increase is more than used up in just compensating for the expected cut in state aids for 2011 of $387,237. The total increase in the tax levy for all funds is less than the expected cut in state aids for 2011. Debt service levies for the pool bonds and the county highway 81 bonds continue at levels similar to the 2011 levies. The HRA is permitted to levy a property tax of up to 0.0185% of the taxable market value of the city. Declines in market values will reduce the maximum value of the HRA levy in future years. Crystal has never tried to levy the maximum. The proposed 2012 levy of $270,000 is slightly below the maximum allowable levy. Resolution adopting a proposed budget and tax levies payable in 2012 A resolution is attached to adopt proposed budgets and tax levies for the General Fund and the EDA Fund. It is necessary for the City of Crystal to certify its proposed tax levy for 2012 to Hennepin County no later than September 15, 2011. It will be possible to amend the budget and tax levy between now and December, when the final budget and tax levy must be adopted. During that time, the tax levy can be reduced from the proposed amount, but may not be increased. It is 2011 2012 Change Percent General Fund $8,453,983 $8,448,049 -$5,934 -0.07% Pool Market Value Ref. 207,400 211,600 4,200 2.03% County Hwy 81 Debt 534,565 534,565 0 0.00% Total General & Debt Service $9,195,948 $9,194,214 -$1,734 -0.02% E.D.A. 274,000 270,000 -4,000 -1.46% Total All Property Tax Levies $9,469,948 $9,464,214 -$5,734 -0.06% The General Fund levy increase is more than used up in just compensating for the expected cut in state aids for 2011 of $387,237. The total increase in the tax levy for all funds is less than the expected cut in state aids for 2011. Debt service levies for the pool bonds and the county highway 81 bonds continue at levels similar to the 2011 levies. The HRA is permitted to levy a property tax of up to 0.0185% of the taxable market value of the city. Declines in market values will reduce the maximum value of the HRA levy in future years. Crystal has never tried to levy the maximum. The proposed 2012 levy of $270,000 is slightly below the maximum allowable levy. Resolution adopting a proposed budget and tax levies payable in 2012 A resolution is attached to adopt proposed budgets and tax levies for the General Fund and the EDA Fund. It is necessary for the City of Crystal to certify its proposed tax levy for 2012 to Hennepin County no later than September 15, 2011. It will be possible to amend the budget and tax levy between now and December, when the final budget and tax levy must be adopted. During that time, the tax levy can be reduced from the proposed amount, but may not be increased. It is important that it be set high enough to accommodate the budget options the City Council wishes to consider during the fall. Frequently Asked Budget Questions A set of Frequently Asked Questions will be prepared as soon as the preliminary property tax levy is adopted. Any thoughts on new questions or specific points to be addressed in the questions will be welcome. City Council Actions: The City Council should conduct any further discussion needed regarding the budget. Minor changes can be made the night of the meeting. Changes can also be considered during the fall and incorporated into the final budget adopted in December. It is recommended that the City Council approve the resolution with any needed changes. RESOLUTION NO. 2011 - A RESOLUTION ADOPTING A PROPOSED 2012 BUDGET AND PROPOSED TAX LEVIES PAYABLE IN 2012 WHEREAS, State Law requires the certification of a proposed budget and proposed tax levies no later than September 15, 2011, and; WHEREAS, the City Council has met and discussed the proposed budget and tax levy, and: NOW, THEREFORE BE IT RESOLVED that there is hereby levied upon all taxable property located within the City of Crystal the following amounts: General Tax Levy �,. Market Value Based Referendum Levy $211,600 County Highway 81 Debt Levy $534,565 Housing and Redevelopment Authority Tax Levy $270,000* * Not to exceed a levy of .000185 upon the taxable market value of all property located within the City of Crystal. BE IT FURTHER RESOLVED the City Clerk shall certify to the Hennepin County Auditor a copy of this resolution approving the 2012 property tax levies for the City of Crystal. BE IT FURTHER RESOLVED that the proposed 2012 budget of the General Fund is $12,328,703 and the proposed 2012 budget of the EDA is $616,449. Adopted by the Crystal City Council this 6th day of September 2011. ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk DESCRIPTION REVENUES Property Taxes Delinquent Tax & Penalty Special Assess. Licenses Permits Inspections Federal Intergovernmental State Intergovernmental County Intergovmt Gen Govt Charges Recreation Charges Comm. Ctr. Charges Pool Charges Public Safety Charges Fines & Forfiets Administrative Fines Investments Miscellaneous Interfund Services TOTAL REVENUES EXPENDITURES Mayor & Council Administration Human Resources Assessing Legal Elections Finance Police Fire Planning Building Inspection Housing Inspection Environmental Health Engineering Street Maintenance Park Maintenance Forestry City Buildings Recreation Community Center Waterslide / Pool Operating Transfers 11,439,390 11,897,632 11,959,309 11,933,663 12,328,703 395,040 3.31% 128,841 CITY OF CRYSTAL 107,049 129,265 175,283 Proposed 2012 General Fund Budget Summary 839,085 850,641 2008 2009 2010 2011 2012 Dollar Percent Actual Actual Actual Adopted Proposed Change Change Amount Amount Amount Budget Budget 2012/2011 2012/2011 72,000 80,000 7,012,494 7,300,031 7,699,235 8,453,983 8,448,049 -5,934 -0.07% 131,669 163,983 108,257 9,000 9,000 0 0.00% 46,035 45,842 120,782 124,000 186,000 62,000 50.00% 136,380 125,377 115,059 119,220 115,280 -3,940 -3.30% 399,101 278,219 306,944 320,000 232,100 -87,900 -27.47% 138,775 212,930 244,539 203,000 210,000 7,000 3.45% 30,763 10,685 20,458 15,000 18,000 3,000 20.00% 2,068,256 2,309,705 1,849,007 1,338,606 1,728,443 389,837 29.12% -3,627 -11.48% 6,667 300,126 302,859 0 #DIV/0! 125,581 100,453 82,045 89,320 93,518 4,198 4.70% 183,010 178,461 189,332 194,700 190,250 -4,450 -2.29% 109,662 88,535 84,299 90,100 90,150 50 0.06% 195,872 166,304 173,535 163,500 164,100 600 0.37% 67,107 40,829 55,072 51,140 48,100 -3,040 -5.94% 207,330 279,623 258,696 249,500 248,000 -1,500 -0.60% 48,745 112,103 150,389 90,000 120,000 30,000 33.33% 228,439 129,692 147,179 75,000 88,000 13,000 17.33% 49,945 51,701 74,161 53,000 61,500 8,500 16.04% 260,226 303,159 273,653 294,594 278,213 -16,381 -5.56% 11,439,390 11,897,632 11,959,309 11,933,663 12,328,703 395,040 3.31% 128,841 131,305 107,049 129,265 175,283 46,018 35.60% 829,204 839,085 850,641 901,611 896,179 -5,432 -0.60% 76,962 71,955 40,345 58,733 61,861 3,128 5.33% 184,835 183,807 192,194 198,157 201,199 3,042 1.54% 88,772 86,094 80,146 72,000 80,000 8,000 11.11% 43,505 3,541 40,774 6,623 43,380 36,757 554.99% 406,173 452,482 442,380 446,685 448,325 1,640 0.37% 3,928,173 4,093,181 4,152,255 4,393,552 4,460,264 66,712 1.52% 1,061,312 1,046,551 1,000,177 991,862 964,835 -27,027 -2.72% 178,670 186,688 208,981 202,828 203,509 681 0.34% 212,407 216,392 216,330 225,498 223,710 -1,788 -0.79% 164,376 167,445 177,894 172,800 171,053 -1,747 -1.01% 82,601 30,416 25,990 31,605 27,978 -3,627 -11.48% 289,349 300,126 302,859 321,350 321,821 471 0.15% 780,823 796,430 755,884 788,665 808,325 19,660 2.49% 596,770 648,264 658,421 689,694 689,942 248 0.04% 165,735 140,521 137,557 169,712 156,508 -13,204 -7.78% 184,216 184,814 163,095 170,218 170,686 468 0.27% 587,903 581,750 599,472 635,514 615,993 -19,521 -3.07% 334,115 325,420 332,172 334,804 344,678 9,874 2.95% 258,178 218,644 203,380 224,687 230,474 5,787 2.58% 989,277 500,539 1,063,150 767,800 1,032,700 264,900 34.50% TOTAL EXPENDITURES 11,572,197 11,205,450 11,751,146 11,933,663 12,328,703 395,040 3.31% DIFFERENCE -132,807 692,182 208,163 0 0 Ending Fund Balance 6,713,244 7,405,426 7,613,589 7,613,589 7,613,589 5 CITY OF CRYSTAL Proposed 2011 Economic Development Authority Fund Budget Summary EXPENDITURES 2008 2009 2010 2011 2012 Dollar Percent Salaries & Wages Actual Actual Actual Adopted Proposed Change Change DESCRIPTION Amount Amount Amount Budget Budget 2012/2011 2012/2011 REVENUES 78,526 25,965 61,790 41,500 67,500 26,000 62.65% Property Taxes 223,399 279,991 287,409 274,000 270,000 -4,000 -1.46% Delinquent Tax & Penalty 2,815 4,606 3,640 55,000 35,000 0 #DIV/0! Federal Intergovernmental 13,538 8,573 421,123 11,500 12,000 0 #DIV/0! State Intergovernmental 13,831 18,407 16,731 1,000 2,000 0 #DIV/0! Gen Govt Charges 39,834 38,903 40,522 41,086 42,346 1,260 3.07% Sale of Land 1,097,159 425,000 70,000 265,000 200,000 -65,000 -24.53% Investments 200,834 53,973 72,065 37,364 38,104 740 1.98% Miscellaneous 67,097 57,130 41,836 35,000 54,000 19,000 54.29% Transfers in - Gen. Fund 53,400 62,187 14,490 14,450 13,085 0 #DIV/0! Transfers in - TIF funds 10,635 20,491 19,561 11,000 6,000 -5,000 -45.45% TOTAL REVENUES 1,709,004 898,501 972,887 663,450 610,450 -53,000 -7.99% EXPENDITURES -325,012 408,192 610,084 -487,311 -5,999 Ending Fund Balance 2,718,511 Salaries & Wages 91,584 94,544 93,879 101,846 95,259 -6,587 -6.47% Employee Benefits 20,993 23,085 24,240 25,715 24,181 -1,534 -5.97% Professional Services 78,526 25,965 61,790 41,500 67,500 26,000 62.65% Home Improv. Rebate 87,224 45,511 29,826 33,000 0 -33,000 -100.00% Contractual Serivices 10,336 10,576 21,276 55,000 35,000 -20,000 -36.36% Utilities 13,538 8,573 1,142 11,500 12,000 500 4.35% Rentals 277 1,000 2,000 1,000 100.00% Supplies 1,041 1,062 21 2,000 1,000 -1,000 -50.00% Communications 213 187 196 450 200 -250 -55.56% Printing & Advertising 1,138 486 600 600 0 0.00% Insurance 5,153 3,395 2,902 3,700 5,624 1,924 52.00% Training, Dues & Taxes 40,967 62,187 14,490 14,450 13,085 -1,365 -9.45% Capital Outlay 956,174 215,224 112,555 860,000 360,000 -500,000 -58.14% Transfers out - TIF funds 726,852 0 #DIV/0! TOTAL EXPENDITURES 2,034,016 490,309 362,803 1,150,761 616,449 -534,312 -46.43% DIFFERENCE -325,012 408,192 610,084 -487,311 -5,999 Ending Fund Balance 2,718,511 3,126,703 3,736,787 3,249,476 3,243,477 0 n N r O M V' N O1 N N (pp m d C> v o v o 0 0 0 0 00 0 o c o 0 0 0 0 0 0 0 O O O O O 0 O o O O O o N 0 o act N w N 0 v 0 N 0 N O O o '- O o 0 O O O 0 O 00 N 0 O N CO O n Ln O O O co (D a0 N r r �{ r r o0 N n W N M N O N r M ari p NCD v N G Q m OO co fn v o 0 a> It 0 O 0 O 0 O 0 O 0 0 0 O 0 0 O O 0 M 0 O 0 0 0 O 0 0 0 O 0 0 0 O O O 0 O 6 00 0 O V O O O O O O O O N a0 N N V_ u'1 N O O O O O N O O d co O N N O 0 co N- c- v r r c0 N 1� (O N M N O M u7 N m v O 7 j N OD pp W m MO co O M 00 O O O O O O O O O O O O O O O O O W O O O 0 O O O O O O O O O Oo O O O O O N O O O O 0( O M O O O O M N r O V' O O O O OD N O (O 00 N r O N (n co Cl) to N r (n r r Of N O) N r m N 0N OI pv r l0 (T v V N N 00 w m (o d( oA v oo v 0i (n v L i 6 0 0 0 0 0, 0 06 0 0 0 Do o r� (0 N 0 N v v O. n O n O) to O n m Cl! n V' N Cl) O V' CO Do N o OO (p v m M 0 N v In N M n O) o M o V- v o m W (O N r v r n N Lf) N co n Cl) -41 O❑ N 00 cn ro ONO 0 v p01 N r M r } Q M r N (O ob (I1 0D N r: OO M 6 6 N ui 4 of Ao N Li 6 01 o0 m Cl! w O n m V OD O (n at 00 N m 00 n O Oct O N O O O O w N V' m N n m n v O m n N OO n N V' O N Lf) O O O fA O) a0 O O n OO o r o N n - N '- r OD N r` w N M N o N r C') 4'i d• O O N Q E (O I OD N J Q n F CF) O } o. U 00A CD a lf) O O T W A O O N N N O N 6 6 O O A N LL d O 0 v m r O) � N n V' O O O w N N m n m 0) N O O w co O O( p ❑ 0) n n V '- (n V' M V N N v O N r n Of n O N Ot r N N (n >-F C ♦- lQ } N co t0 w co cn Cl) r n00 U) n r N r r 00 N N N m Lf) co Cl) M w co m 7 N 4 Q ONi m M r CJ m EL` t AO V N r� O (6 d N O O M 6 O r6 (D Ob M t() N 6 r` N m O w N O n o MO a O) (D N (n N N v o 01 to O 00 O) O 00 V• O t0 N It v v w n O (O n N co O N t0 N n n M r- N rl O� R 7 00 w n M N r n 0 oo r �- N r r 00 N 0 N r M N O r N N ro O 7 O '- N Q E Q n n V t:N c� O 4 T4 N N O N O 4 6 A OOH a DD N O (fi q O ' ui 6 O N W V' O OO w M O r W N n O O co (O M O r n m N n to v m Oo m m m n m N n n N 00 w (O t` N N m CO n O O N O N OO w M N m N N m n v N M .- U) (0 r 0 r �- M N W 0 V' r V) w O1 m N w N DD IO CM O V r N V M Cl) p 7O N ¢ E Q ~W Z O w N z (A U N Z z J LL w O J W Q Ci W w H W W F to w x V) V' Q W Q J V' p p Z W W 7O ❑ F- W W 0?> Z W } J Z❑ t% O w<❑ Z O O O W F- w W w W O W W W W 0 Z w O N¢ w z w Cl W LL Z 0 0 z w w a w � ¢ W z❑ a LL z w g 2 z o 0 r m Y Q 2¢' ' z Q c7 a CL ~ O J (n i ( i fn J W Q w W 0 x¢� oo J R' LL' m F- J z 0 U F}- Z Z I}- V W 7 W �Z_J j 2 H O p j W U w t� fp fW W tU m S U' O W O W TS p W= U❑ W w a w Q W W W W W Q N¢ 2 W O U J O O Q¢ O �? �% J O K m r- fA > CD a Z a a U y rn m rn m to rn rn v z m m m U❑ LL c9 c7 x J -j p. p. r z g g m o O n W O ¢ J m W O¢ O x W¢¢ LL J J rn Q Q J J to Q J w m w U tq W y W m m W W N W rn W m W to to W W fn W m W m to y N W w w w In rn W W w U w ' rn N Q¢ Q Q Q U w z z J m m m J J J -) z Z z z z z z z z z z z Z z Z Z zCL J J~~ o v —' z>>~ ~ a a a a a~ v v v v v v v v v v v v v v v U r¢" w w B 0 w w 0 W LL LL a 0 F -to to fn to in J J J J J J J J J J J J J J J J J m a m N d N O N O 'n O N O N O to O O N O N N O N O to O N n O N n N T O O N O 01 O op O O O O O O N O O an O O O (O n O O n O N O O r r N M M a V N N in O tD O n n O� O O C, O N N v v N v LL' J O 7 n N N Cl) U Q Q F FQ > > W Q Z Q Z M ❑ m Z Z Z ~ p U 0 O m V' o m z= z g m❑ w 2 2 O m Z O Q Z p Z Z Z w Cl) w F- N W U Uj N U >CD F- W Z Z J Z w W m a' w U w M 0 CD q N (Q w K W W❑ m R W Z w J mQQ O ❑ j °i� w Q U W U W W Q m a >o O LL j w K 0 O W O z y LL U C7 w n_ 0 M m > > O w O J w❑ - 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O } v O m M m M (� � (h a a c07 •r (ND (n O N m N N O 00 d: N M OD M M N O m N O M N O m V: (n p 7 N Q E O O O N N N N N_ 007 o ,- N o N V: a O N N N N N r- N o OD R 000 N ON0 D r O m W 00 N O 7 O N Q Q N r M 0 m (n O 58 E, z O O 7 z W LL J > LL > LL W N W U W O z W m F z m W W X ~ K W m LL :DW ~ CL W U) M O W¢ m O w LL w m K O (� w z Q 0 o w a a 'a m w z Q w LL W F= F= F= H F- F- W LL z w z 0 w 0 0 = a:w 0 0 = 0 z w z KK ~ =gwwwwwwg = a ~ z z LL Q z LL LL z z LL LL z z LL z a z J z EL O o N O 1-- n n O N n n N O o IL O o � o m v o 0 58 REGULAR AGENDA #3 C Memorandum AL -F. DATE: August 30, 2011 TO: Mayor and Council Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Setting the Date for Discussion, Public Input and Adoption of the Final 2012 Budget and Tax Levy. Background: The City Council must announce a date, time and place for the budget and tax levy to be discussed, for citizens to have the opportunity to speak on the budget and where the final budget and tax levy will be adopted. This may be at a regularly scheduled meeting between November 24 and December 28, 2011. Discussion: The 2011 City Council meeting schedule shows regular meetings on Tuesday, December 6th and Tuesday December 20th. Either of these meetings could be used as the time for budget and tax levy to be discussed, citizen input allowed, and final adoption of the budget and tax levy. This was briefly discussed at the August 25th work session and it was tentatively decided to use the December 6th meeting for the budget discussions and actions. If needed, the adoption of the 2012 budget and tax levy can be continued to the December 20th meeting. This would be similar to the schedule used to adopt the 2011 budget. City Council Actions: I recommend that discussion, public input and adoption of the final 2012 budget and tax levy take place at 7:00 P.M., at City Hall, on Tuesday, December 6, 2011. The meeting could be held on Tuesday, December 20, 2011 as an alternative, except that if the meeting is on the 20th, there isn't another meeting to continue it to. Final decisions would have to be made that night unless a special meeting was scheduled prior to December 28th. A motion is required to set a date, time and place for discussion of, public input on and adoption of the final 2012 budget and tax levy. REGULAR AGENDA #4 ............. ce' Memorandum AL g DATE: August 26, 2011 TO: Mayor and City Council FROM: Anne Norris, City Manager jjjl'-- SUBJECT: Mayor and Council Salaries - 2012 BACKGROUND: During its work sessions to review the 2012 budget, the Council discussed decreasing the 2012 increase for Mayor and Council salaries to reflect the recent actual increases for city employees. While the Mayor and Council salaries have not increased for three years, these salaries are currently scheduled to increase by 3% in 2012. Attached is an ordinance reducing the increase for 2012 Mayor and Council salaries to 1 %. RECOMMENDATION: Recommend approval of the first reading of the ordinance reducing the Mayor and Council salaries in 2012. Attach: ORDINANCE NO. 2011 - AN ORDINANCE RELATING TO SALARIES OF ELECTED OFFICIALS, AMENDING SECTION 211 OF THE CRYSTAL CITY CODE THE CITY OF CRYSTAL ORDAINS: Section 1. Crystal City Code, Section 211.01 is hereby amended to read as follows: 211.01. Salary schedule. Subdivision 1. The annual salary of the mayor and other members of the city council are in the amounts and for the calendar years shown below: Calendar Year Mayor Salary Councilmember Salary 2008 9,983.07 7,679.86 2009 10,307.52 7,929.46 2010 10,307.52 7,929.46 2011 10,307.52 7,929.46 2012 10,616,75 8,167.34 2012 10,410.59 8,008.75 Not with standing the foregoing, the council may enact an ordinance to take effect before the next succeeding municipal election that reduces the salaries of the mayor and the other council members. The ordinance shall be in effect for 12 months, unless another period of time is specified in the ordinance, after which the salary of all the members reverts to the salary in effect immediately before the ordinance was enacted. Subd. 2. The salaries of the mayor and other council members are payable monthly. Section. 2. This ordinance is effective in accordance with Crystal City code, subsection 110.11. First Reading: September 6, 2011 Adopted: Effective: ReNae J. Bowman, Mayor ATTEST: Christina Serres, City Clerk MEMORANDUM DATE: August 30, 2011 REGUIIAR AGENDA #5 TO: Mayor and City Council FROM: Anne Norris, City Manager Kimberly Therres, Assistant City Manager/Human Resources Manager RE: 2011 Contract with Law Enforcement Labor Service (Local #56) - Police Supervisors laor-90111M To request City Council approval of the 2011 Law Enforcement Labor Service (Local #56) Police Supervisors Labor Agreement. BACKGROUND The following are the proposed changes in the 2011 contract: 1. Duration: 1 year, 2011 2. Wages: 1% increase for 2011 3. Insurance: (Employer Contribution) 2011 (Emnlover Contribution) - 2010 Employer; 2011 Premium — 2011 Premium 2011 Premium 2011 Contribution Health Partners Health Partners Health Partners Employer High Option Distinctions III High Deductible Contribution w/HSA Single $621.16 $734.10 $684.10 $484.10 $684.10 Employee + Spouse $910.38 $1,562.10 $1,459.10 $1,032.10 $990.74: Employee+ $910.38 $1480.10 $1,378.10 $975.10 $990.74 Child(ren) Family $1,118.57 $1,933.10 $1,800.10 $1,274.10 $1,217.62. 4. Court Time 1 hour increase Employees reporting for duty, for court or call back from an off duty status will receive three (3) hours minimum at the rate of one and one-half (1-1/2) times the Police Sergeants' base rate. This is a one hour increase and is consistent with the police officer contract. 5. Early Report $.15 increase Patrol Sergeants report to their shifts fifteen (15) minutes early for shift preparation. The extra fifteen (15) minutes is paid at a straight time flat rate of $10.00 and will increase to $10.15 effective on the first day of the first pay period following execution of the contract. 6. Tuition Change language to the following: A police sergeant or lieutenant who has been employed for over one year may be eligible for tuition reimbursement for courses taken for credit through accredited educational institutions. All tuition reimbursement requests must receive approval from the Department Head and City Manager prior to course registration. Tuition reimbursement may be approved if the following criteria are met: I. The course is an associate bachelor or master level course available for credit; and 2. The course is taken on personal time; and 3. The coursework directly relates to the employee's work responsibilities; and 4. A minimum grade of a "C" or better or "satisfactory" is received upon completion; and 5. The tuition request receives prior approval by the Department Director and City Manager. Class attendance and completion of study assignments must be accomplished outside the employee's regular working hours. Educational activities may not interfere with the employee's work, and unsatisfactory job performance during enrollment may result in forfeiture of tuition reimbursement. Employees will be eligible for reimbursement of 60% of the cost of undergraduate tuition, books and fees required for class, such as lab fees, up to $2,400 per calendar year. Employees will be eligible for reimbursement of 60% of the cost of graduate school tuition, books and fees required- for equiredfor the class, such as lab fees, up to $1,200 per calendar year. Courses for which the employee is receiving another source of funding, such as a grant or scholarship, shall not be eligible tuition reimbursement. All tuition reimbursement will be subject to applicable IRS regulations. The benefiting employee must sign a loan agreement indicating their liabili , for repayment of all tuition reimbursement received based upon the following schedule if the employee separates from city service due to retirement or resignation: Separation 1 year or less after completion: 100% reimbursement of costs Separation between 1 ,year and 2 years after completion: 50% reimbursement of costs Separation after 2 ,years completion: No reimbursement required To request tuition reimbursement the employee must submit receipts and verification of grade along with course description to Human Resources. In 2009, the City Council revised its tuition refund policy for non -represented employees to define who is eligible for reimbursement, place a cap on the amount of reimbursement available, and require repayment upon separation within a defined amount of time. It also provided the City Manager with the discretion to approve or deny tuition reimbursement on the basis of available budgetary funds. The language for the Local 56 agreement is similar to the non -represented policy and the Local 44 agreement in that it defines who is eligible for reimbursement, places a cap on the amount of reimbursement available, and requires repayment upon separation within a defined amount of time. However, the Local 56 and 44 language does not provide the City Manager with the discretion to approve or deny tuition reimbursement on the basis of available budgetary funds. It also provides a larger cap of up to $2,400 (cap is $1,200 for non -represented) for undergraduate tuition, books and fees and a larger reimbursement of 60% (percentage is 40% for non -represented) of the cost of graduate school tuition. The following chart illustrates the usage by Local 56 for the past fonr vears- Year" Number of Em to des Degree Type Amount' 2011 1 BA $621.00 2010 1 BA $6,147 2009 2 BA $1,634.79 +$437.83= $2,072.62 2008 2 BA $2,732.40 + $1,003.61 = $3,736.01 Holidays Clean up language and format Change: Previous Language and Format: Police Sergeants Only Police Sergeants covered under this Contract, scheduled to work New Year's Day (January 1), Martin Luther King Day (third Monday in January), President's Day (third Monday in February), Memorial Day (last Monday in May), Independence Day (July 4), Labor Day (first Monday in September), Veteran's Day (November 11), Thanksgiving Day (fourth Thursday in November), or Christmas Day (December 25) shall be compensated at one and one-half (1-1/2) times for all hours worked on those days. Payment shall be in the form of cash or credited towards hours owed under "payback," at the Police Supervisor's choice during each payroll period in which the holiday occurs. All police personnel covered under this Contract shall have twelve (12) holidays each year. Twelve (12) holidays are figured into the schedule to fulfill the 2,080 hours requirement for the year except for those officers on a five/two work schedule. The other holidays will be consistent with Police Managers. Newly Changed Language and Format: Police Sergeants Only Police Sergeants covered under this Contract, scheduled to work on: New Year's Day - January 1 Martin Luther King Day - third Monday in January President's Day - third Monday in February Memorial Day - last Monday in May Independence - Day July 4 Labor Day - first Monday in September Veteran's Day - November 11 Thanksgiving Day - fourth Thursday in November Christmas Day - December 25 shall be compensated at one and one-half (1-1/2) times for all hours worked on those days. Payment shall be in the form of cash or credited towards hours owed under "payback," at the Police Supervisor's choice during each payroll period in which the holiday occurs. All police personnel covered under this Contract shall have twelve (12) holidays each year. Twelve (12) holidays are figured into the schedule to fulfill the 2,080 hours requirement for the year except for those officers on a five/two work schedule. The other- holidays will be eensistent with Peliee Man The balance of the holidays are Thanksgiving Friday, and two (2) personal holidays FINANCIAL IMPLICATIONS The 2011 adopted Budget includes sufficient funds for the proposed benefit settlement. The settlement is consistent with the wage and benefit adjustment for the Local 49 (Public Works), non -represented employees and Local 44 (Police Officers). COUNCIL ACTION REQUESTED Motion approving the 2011 proposed contract with Law Enforcement Labor Service (Local #56) and authorizing the Mayor and City Manager to sign the contract on behalf of the City. 2011 LABOR AGREEMENT BETWEEN THE CITY OF CRYSTAL LAW ENFORCEMENT LABOR SERVICES (Police Supervisors) Effective January 1, 2011 through December 31, 2011 TABLE OF CONTENTS ITEM PAGE Article 1 Purpose of Agreement....................................1 Article 2 Recognition....................................................1 Article 3 Definitions ......................................................1 Article 4 Employer Security Article 5 Employer Authority.......................................2 Article 6 Union Security...............................................3 Article 7 Employee Rights: Grievance Procedure ........3 Article 8 Savings Clause...............................................6 Article 9 Seniority.........................................................6 Article 10 Discipline.......................................................7 Article 11 Constitutional Protection...............................7 Article 12 Work Schedules.............................................7 Article 13 Overtime, Court Time and Call Back ............8 Article 14 Early Report ...................................................9 Article 15 Sick Leave......................................................9 Article 16 Severance.......................................................9 Article 17 Tuition............................................................10 Article 18 Vacation Schedule.........................................11 Article 19 Holidays.........................................................11 Article 20 Working Out of Classification .......................12 Article 21 Insurance........................................................12 Article 22 Insurance after Retirement .............................13 Article 23 Standby Pay....................................................13 w Article 24 Article 25 Article 26 Article 27 Article 28 Article 29 Uniforms........................................................14 Injuryon Duty................................................14 Longevity and Educational Incentive.............14 WageRates....................................................15 Waiver............................................................16 Duration.........................................................17 M LABOR AGREEMENT BETWEEN THE CITY OF CRYSTAL AND LAW ENFORCEMENT LABOR SERVICES (LOCAL #56) ARTICLE 1- PURPOSE OF AGREEMENT This agreement is entered into between the City of Crystal, hereinafter called the Employer, and the Law Enforcement Labor Services, Inc. (Local #56), hereinafter called the Employees. It is the intent and purpose of this Agreement to: 1. Place in written form the terms and conditions of employment for the duration of this Agreement, and, 2. Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application. 3. Establish certain hours, wages and other conditions of employment. 4. Specify the full and complete understanding of the parties. ARTICLE 2 — RECOGNITION 2.1 The Employees covered by this Agreement are: Police Sergeants and Police Lieutenants or other classifications covered by the certification of the Minnesota Bureau of Mediation Services. ARTICLE 3 — DEFINITIONS 3.1 EMPLOYEE: Police Sergeants and Police Lieutenant. 3.2 DEPARTMENT:' The City of Crystal Police Department. 3.3 EMPLOYER: The City of Crystal. 3.4 UNION: Law Enforcement Labor Services, Inc. (Local #56). 3.5 CHIEF: The Chief of the City of Crystal Police Department. -1- 3.6 OVERTIME: Work performed at the express authorization of the Employer in excess of the Employee's scheduled shift. Police Lieutenants are only eligible for overtime pay for specific non -City payroll special projects (i.e. Drug Task Force, safe & sober grant and DWI projects); otherwise Police Lieutenants are ineligible for overtime. 3.7 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.8 REST BREAKS: Periods during the SCHEDULED SHIFT during which the Employee remains on continual duty and is responsible for assigned duties. 3.9 LUNCH BREAK: A period during the SCHEDULED SHIFT during which the Employee remains on continual duty and is responsible for assigned duties. 3.10 STRIKE: Concerted action in failing to report for duty; the willful absence from one's position; the stoppage of work, slow -down or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations or employment. ARTICLE 4 - EMPLOYER SECURITY The Employee agrees that during the life of this Agreement that the Employee will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. ARTICLE 5 -EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all personnel, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify establish, or eliminate. -2- ARTICLE 6 - UNION SECURITY 6.1 The Employer shall deduct from the wages of Employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate an Employee from the bargaining unit to act as steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the Employee bulletin board for posting Union notice(s) and announcement(s). It shall be the responsibility of the Union Steward to monitor and maintain the bulletin board for compliance with City and department policy. 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7- EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Processing of a Grievance It is recognized and accepted by the Employee and Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the Employee has notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work program of the Employer. 7.3 Procedure Grievances, as defined by Sub -Section 7. 1, shall be resolved in conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. The Employer -designated representative will discuss and -3- give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance, not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested. Any grievance not appealed to Step 2 within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Employee and discussed with the Employer -designated Step 2 representative. The Employer -designated representative shall give the Employee the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer - designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Employee within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Employee and discussed with the Employer -designated Step 3 representative. The Employer -designated representative shall give the Employee the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer - designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Employee within ten (10) calendar days shall be considered waived. Optional Mediation Step 1. If the grievance has not been satisfactorily resolved at Step 3, either the Union or the Employer may, within ten (10) calendar days, request mediation. If both parties agree that the grievance is suitable for mediation, the parties shall submit a joint request to the Minnesota Bureau of Mediation Services for the assignment of a mediator. 2. Grievance mediation is an optional and voluntary part of the grievance resolution process. It is a supplement to, not a substitute for, grievance arbitration. When grievance mediation is invoked, the contractual time limit for moving the grievance to arbitration shall be delayed for the period of mediation. Either party may at any time opt out of mediation at which time, the Union may then proceed to arbitration. 3. The grievance mediation process shall be informal. At the request of both parties, the mediator may issue an oral recommendation for settlement. Unless the parties agree otherwise, the outcome shall not be precedential. 4. If the grievance is not resolved and is subsequently moved to arbitration, such proceeding shall be de novo, in that, nothing said or done by the parties or the mediator during grievance mediation with respect to their positions concerning resolution or offers of settlement may be used or referred to during arbitration. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Employee shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971. The selection of an arbitrator shall be made in accordance -4- with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.4 Arbitrator's Authoritv A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Employee, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Employee and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Employee provided that each party shall be responsible for compensating its own representatives and witnesses. If either parry desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.5 Waiver If a grievance is not presented with the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Employee may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Employee in each step. 7.6 Choice of Remedv If, as a result of the written Employer response in Step 3 the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as: Personnel Rules & Regulations, Veteran's Preference or Fair Employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved Employee shall indicate in writing which procedure is to be utilized -- Step 4 of Article 7 or another appeal procedure -- and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved -5- Employee from making a subsequent appeal through Step 4 of Article 7. Except that with respect to statutes under the jurisdiction of the United States Equal Employment Opportunity Commission, an Employee pursuing a statutory remedy is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8 - SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota and the City of Crystal. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be discussed at the written request of either party. ARTICLE 9 — SENIORITY 9.1 Seniority shall be determined by the Employee's length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 During the probationary period, a newly hired or rehired Employee may be discharged at the sole discretion of the Employer. During the probationary period, a promoted or reassigned Employee may be replaced in his previous position at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An Employee on layoff shall have an opportunity to return to work within two (2) years of the time of his layoff before any new Employee is hired. 9.4 Senior Employees will be given preference with regard to transfer, job classification assignments and promotions when the job -relevant qualifications of Employees are equal. 9.5 Senior qualified Employees shall be given shift assignment preference after eighteen (18) months of continuous full-time employment. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15 of each calendar year. -6- ARTICLE 10 — DISCIPLINE 10.1 The Employer will discipline Employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 Suspensions, demotions and discharges will be written form. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of the Employee's personnel file shall be read and acknowledged by signature of the Employee. The Employee will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Discharges will be preceded by a five (5) day suspension without pay. 10.6 Grievances relating to this Section shall be initiated by the Employee in Step 3 of the grievance procedure under Article 7. ARTICLE 11- CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE 12 - WORK SCHEDULES 12.1 The normal work year is two thousand and eighty (2,080) hours to be accounted for by each Employee through: a) hours worked on assigned shifts; b) holidays; c) assigned training; and d) authorized leave time. 12.2 Holidays and authorized leave time is to be calculated on the basis of the actual length of time of the assigned shifts. 12.3 Nothing contained in this or any other Section shall be interpreted to be a guarantee of a minimum or maximum number of hours the Employer may assign Employees. -7- ARTICLE 13 - OVERTIME, COURT TIME AND CALL BACK POLICE SERGEANTS ONLY 13.1 Police Sergeants assigned overtime by the Employer or required by the Employer to report for work on their scheduled time off for court or special duty will receive compensation at the rate of one and one-half (1-1/2) times the Police Sergeants' base rate. The form of compensation shall be in either pay or compensatory time at the sole discretion of the Employee. Employees reporting for duty, for court or call back from an off duty status will receive three (3) hours minimum at the rate of one and one-half (1- 1/2) times the Police Sergeants' base rate. Overtime will be calculated to the nearest six (6) minutes. 13.2 If a Police Sergeant receives notification of trial, the Employee will be on standby unless the trial has been cancelled or the Employee is notified that a court appearance is required. Unless otherwise specified, standby will begin at 12:00 p.m. and automatically terminate at 2:00 p.m. if the Employee does not receive further notification. Standby will be compensated at a rate of one hour of pay for each hour of standby, with a two-hour minimum. 13.3 If the trial is cancelled or postponed within 24 hours prior to the start of the standby period, the Police Sergeant will receive two hours of standby pay. 13.4 When notification of a required court appearance is received prior to the standby period, the Police Sergeant will be compensated for court time as previously described and standby will not apply. If the standby period begins and the Employee is subsequently required to make a court appearance, the Employee will receive pay for actual time on standby and court time. Standby ceases at the time the Employee is notified that a court appearance is required. 13.5 An extension or early report to a regularly scheduled shift for Court appearance does not qualify for the two (2) hour minimum. Employees who are required to appear in Court - during their scheduled off-duty time within twelve (12) hours of having worked until 2:00 a.m. or later the morning of the trial, shall receive a minimum of three (3) hours pay at one and one-half (1-1/2) times the Employee's base pay rate. 13.6 Police Sergeants shall have the option of one and one-half (1-1/2) times compensatory time or overtime as previously described. Police Sergeants may accrue up to 48 hours at any time. Police Sergeants will be able to cash out banked comp time once per calendar year by requesting to do so no later than December 1 of each year. The use of compensatory time shall be in accordance with current vacation practices. POLICE LIEUTENANTS ONLY 13.7 Police Lieutenants assigned overtime by the Employer or required by the Employer to report for work on their scheduled time off for court or special duty will receive compensation at the rate of one hour for one hour at the Police Lieutenants' base rate. -8- The form of compensation shall be in compensatory time. Police Lieutenants may accumulate compensatory time for each straight time hour worked more than 40 hours a week. The use of compensatory time shall be in accordance with current vacation practices. A Police Lieutenant may accrue up to a maximum of 48 hours of compensatory time. Police Lieutenants are eligible for overtime pay for non -city payroll special project; i.e., drug task force, safe & sober grant and DWI projects. ARTICLE 14 — EARLY REPORT Patrol Sergeants shall be scheduled to report to their shifts fifteen (15) minutes early for shift preparation. The extra fifteen (15) minutes shall be paid at a straight time flat rate of $10.00 in 2009. This amount shall be increased to $10.15 effective on the first day of the first pay period following execution of the contract. Early Report time shall not be included in the calculation of time owed (e.g., TOFF), and it shall not modify the existing contract provisions on overtime. Patrol Sergeants are not eligible for Early Report pay when using vacation, sick leave, comp time or attending training or assigned to a special project. Early Report time may be discontinued at the Employer's discretion. ARTICLE 15 - SICK LEAVE All full-time Employees in the classified service will accrue eight (8) hours sick leave per month at the rate of three point six seven eight (3.678) hours per pay period. No accrued sick leave can be used during the first six (6) months period. Sick leave may be granted only for the absence from duty because of illness, doctor's appointments, legal quarantine, or death or serious illness in the immediate family. Employees claiming sick leave may be required to provide evidence in the form of a certificate from the attending physician or otherwise, of the adequacy of the reason for and Employee's absence during the time for which sick leave is granted. An Employee, or a person designated by the Employee, is expected to notify his/her supervisor before the beginning of his/her shift on each day of his/her absence by reason of illness or accident. Failure to notify the City of Crystal as outlined above may be cause for disciplinary action. ARTICLE 16 — SEVERANCE Employees terminating their employment with the City after December 31, 1982 with ten (10) years or more of continuous service, except Employees who are discharged for cause, will be paid forty percent (40) of the Employee's accumulated sick leave to a maximum cap of 960 hours. Employees who have accumulated more than 960 hours of sick leave as of August 7, -9- 1991 will be capped at their existing amount, however, if such an Employee uses and falls below the existing amount, their cap will be adjusted to that maximum amount or 960 hours, whichever is greater. Once an Employee originally capped at a high rate falls below 960 hours, their maximum cap will be 960 hours. ARTICLE 17 — TUITION A police sergeant or lieutenant who has been employed for over one year may be eligible for tuition reimbursement for courses taken for credit through accredited educational institutions. All tuition reimbursement requests must receive approval from the Department Head and City Manager prior to course registration. Tuition reimbursement may be approved if the following criteria are met: 1. The course is an associate, bachelor or master level course available for credit; and 2. The course is taken on personal time; and 3. The coursework directly relates to the employee's work responsibilities; and 4. A minimum grade of a "C" or better or "satisfactory" is received upon completion; and 5. The tuition request receives prior approval by the Department Director and City Manager. Class attendance and completion of study assignments must be accomplished outside the employee's regular working hours. Educational activities may not interfere with the employee's work, and unsatisfactory job performance during enrollment may result in forfeiture of tuition reimbursement. Employees will be eligible for reimbursement of 60% of the cost of undergraduate tuition, books and fees required for class, such as lab fees, up to $2,400 per calendar year. Employees will be eligible for reimbursement of 60% of the cost of graduate school tuition, books and fees required for the class, such as lab fees, up to $1,200 per calendar year. Courses for which the employee is receiving another source of funding, such as a grant or scholarship, shall not be eligible for tuition reimbursement. All tuition reimbursement will be subject to applicable IRS regulations. The benefiting employee must sign a loan agreement indicating their liability for repayment of all tuition reimbursement received based upon the following schedule if the employee separates from city service due to retirement or resignation: Separation 1 year or less after completion: 100% reimbursement of costs Separation between 1 year and 2 years after completion: 50% reimbursement of costs Separation after 2 years completion: No reimbursement required To request tuition reimbursement the employee must submit receipts and verification of grade along with course description to Human Resources. -10- ARTICLE 18 - VACATION SCHEDULE The following vacation schedule is hereby established: 0 thru 5 years of service --- 12 days per year 6 thru 10 years of service --- 17 days per year Over 10 years of service --- One (1) additional day per year not to exceed 24 days. Vacation time may be accumulated and carried over to the following year. In no case may the total number of vacation hours accrued exceed two hundred forty (240) hours, unless the exception is approved, in writing, by the City Manager. ARTICLE 19 - HOLIDAYS 19.1 Police Sergeants Only Police Sergeants covered under this Contract, scheduled to work on: New Year's Day - January 1 Martin Luther King Day - third Monday in January President's Day - third Monday in February Memorial Day - last Monday in May Independence - Day July 4 Labor Day - first Monday in September Veteran's Day - November 11 Thanksgiving Day - fourth Thursday in November Christmas Day - December 25 shall be compensated at one and one-half (1-1/2) times for all hours worked on those days. Payment shall be in the form of cash or credited towards hours owed under "payback," at the Police Supervisor's choice during each payroll period in which the holiday occurs. All police personnel covered under this Contract shall have twelve (12) holidays each year. Twelve (12) holidays are figured into the schedule to fulfill the 2,080 hours requirement for the year except for those officers on a five/two work schedule. The balance of the holidays are Thanksgiving Friday, and two (2) personal holidays. 19.2 The Lieutenants only The following holidays shall be considered premium holidays for which the Police Lieutenants covered under this contact shall be eligible for compensatory time on an hour for hour basis for all hours worked on those days: New Year's Day —January 1 Martin Luther King Day — third Monday in January President's Day — third Monday in February Memorial Day — last Monday in May Independence Day — July 4 -11- Labor Day — first Monday in September Veteran's Day — November 11 Thanksgiving Day — fourth Thursday in November Thanksgiving Friday — fourth Friday in November Christmas Day — December 25 When a holiday is on Saturday, it will be observed on Friday; when a holiday is on Sunday, it will be observed on Monday. The Police Lieutenants shall have two (2) floating holidays to be selected by the Employee. ARTICLE 20 - WORKING OUT OF CLASSIFICATION Employees assigned by the Employer to assume the full responsibilities and authority of a higher job classification shall receive the salary schedule of the higher classification for the duration of the assignment. ARTICLE 21— INSURANCE 21.1 Effective January 1, 2011, the Employer will contribute up to a maximum of $1,217.62 per month for family (Employee plus spouse and children) health insurance coverage. Effective January 1, 2011, the Employer will contribute up to a maximum of $990.74 per month for Employee plus spouse health insurance coverage or Employee plus child(ren) health insurance coverage. Effective January 1, 2011, the Employer will contribute up to a maximum of $684.10 per month for single health insurance coverage. For Employees choosing single health insurance coverage, the Employer will contribute an additional twenty-two dollars ($22.00) per month toward the cost of dental insurance. The Employer will contribute the cost of $20,000 life insurance for each eligible Employee. 21.2 An Employee who is covered elsewhere may waive coverage under the City's health insurance plan. Employees so choosing will be eligible for $50 per month in lieu of coverage. To be eligible, the Employee must provide proof of health insurance. 21.3 Additional life insurance can be purchased by the Employees at the Employee's expense to the extent allowed under the Employer's group policy. 21.4 Employees may elect to participate in the Employer's flexible benefit account. -12- ARTICLE 22 - INSURANCE AFTER RETIREMENT 22.1 All Employees who retired after January 1, 1986 through December 31, 2002, under a full, unreduced retirement benefit from the Public Employees Retirement Association or the Crystal Police Relief Association and all present retirees, who are currently members of the City of Crystal group hospitalization insurance plan, who have retired under a full, unreduced retirement benefit from the Public Employees Retirement Association or the Crystal Police Relief Association, shall have the option of retaining membership in the City of Crystal's group hospitalization insurance plan for which the City will pay the single person premium until such time as the retiree is eligible for Medicare coverage, and further, if the retiree desires to continue family coverage, the additional cost for family coverage shall be paid monthly by the retiree to the City of Crystal. 22.2 Effective January 1, 2003, all employees shall be eligible for a Retirement Health Savings Account (the "Plan"). The Employer shall contribute: $50 per month per employee For employees hired prior to December 31, 2002, a one-time lump sum contribution of the present value of funds sets aside for each employee for previous retiree insurance program. Employee contributions to the Plan include: - Employees who maintain a minimum balance of 120 hours in their sick leave banks shall contribute 36 hours per year. Or - Employees who maintain a minimum balance of 960 hours in their sick leave banks shall contribute 60 hours per year. - Employees will contribute 100% of their severance pay to their Retirement Health Savings Account. Retired employees shall have the option of retaining membership in the City of Crystal's group hospitalization insurance plan for which the employee shall be responsible for payment of the premiums. ARTICLE 23 - STANDBY PAY Employees required by the Employer to standby shall be paid for such standby time at the rate of one (1) hour compensation for each hour on standby. - 13 - ARTICLE 24 — UNIFORMS The Employer shall provide required uniform and equipment items. The Employer will provide any required plainclothes dress. ARTICLE 25 - INJURY ON DUTY Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer, will be paid the difference between the Employee's regular pay and Worker's Compensation insurance payments for a period not to exceed ninety (90) days per injury, not charged to the Employee's vacation, sick leave or other accumulated paid benefits, after a five (5) working day initial waiting period per injury. The five (5) working day waiting period shall be charged to the Employee's sick leave account less Worker's Compensation insurance payments. ARTICLE 26 - LONGEVITY AND EDUCATIONAL INCENTIVE The following terms and conditions are effective: 26.1 After four (4) years of continuous employment, each Employee shall choose to be paid three percent (3%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.2 After eight (8) years of continuous employment, each Employee shall choose to be paid supplementary pay of five percent (5%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.3 After twelve (12) years of continuous employment, each Employee shall choose to be paid supplementary pay of seven percent (7%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.4 After sixteen (16) years of continuous employment, each Employee shall choose to be paid supplementary pay of nine percent (9%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.5 Employees may choose supplementary pay either for length of service or for educational credits no more often than once every twelve (12) months. 26.6 Supplementary pay based on educational credits will be paid to Employees after twelve (12) months of continuous employment at the rate of. Education Credits Stated in Percentage Pay Terms of College Quarter Credits Increment 45-89 3% 90-134 5% -14- 135-179 7% 180 or more 9% Not all courses are to be eligible for credit. Courses receiving qualifying credits must be job-related. (Thus, a 4 year degree is not automatically 180 credits -- or a 2 year certificate is not automatically 90 credits.) Job related courses plus those formally required to enter such courses shall be counted. If Principles of Psychology (8credits) is required before taking Psychology of Police Work (3 credits), completion of these courses would yield a total of 11 qualifying credits. C.E.U.'s (Continuing Education Units) in job-related seminars, short courses, institutes, etc. shall also be counted. The Employer shall determine which courses are job-related. Disputes are grievable based on the criteria outlined in the award of Minnesota Bureau of Mediation Services Case No. 78 - PN -370-A. 26.7 New Employees hired after the effective date of this contract through a non -promotional process will not be eligible for educational incentive. ARTICLE 27 - WAGE RATES 27.1 Police Sergeant $6,402.91 per month base wage for January through December 2011. 27.2 Employees in the category of Police Sergeant who are assigned by the Employer to the job classification of Investigative Sergeant will receive two hundred and seventy five ($275) dollars per month or two hundred and seventy five ($275) dollars pro -rated for less than a full month in addition to their regular wage rate. 27.3 Police Lieutenant $6,751.63 per month base wage for January through December 2011. Captain David Oyaas' 2008 salary will be redlined until such time the Lieutenant salary meets or exceeds his redlined salary upon final acceptance of the Lieutenant position. Oyaas will receive a 3.0% general wage increase in 2009. He will also receive the top longevity step when he is eligible on his anniversary date of April 15, 2012. 27.4 A. New Employees New Employees may start at a wage rate equal to ninety percent (90%) of the contract rate for which the Employee is hired into for the Employee's first six -months. After six - months this rate will increase to ninety-five percent (95%) from six -months to one year. This rate will then increase to 100% of the contract when the Employee meets the full qualifications of the position or at one year. -15- B. Wages upon Promotion Upon promotion, a current employee should receive at least 90% of the contract rate of pay for the position to which that employee is promoted. If this formula does not result in a pay increase for the employee, the employee will start at their current rate of pay plus 50% of the difference between their current pay and the rate of pay of the position to which they are being promoted for the Employee's first year. This rate will then increase to 100% of the contract rate when the Employee meets the full qualifications of the position or at one year, whichever comes first. Upon promotion, a current employee will start at their current rate of pay plus 50% of the difference between their current pay and the rate of pay of the position to which they are being promoted for the Employee's first year. This rate will then increase to 100% of the contract rate when the Employee meets the full qualifications of the position or at one year, whichever comes first. 27.5 POST License The Employer will pay up to $90 every three years toward the cost of maintaining the officer's POST (Peace Officer Standards and Training) License. ARTICLE 28 — WAIVER 28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement are hereby superseded. 28.2 The Parties mutually acknowledge that during the discussions which resulted in this Agreement, each had the unlimited right and opportunity to discuss problems with respect to any term or condition of employment not removed by law from discussion. Understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Employee each voluntarily and unqualifiedly waives the right to meet and confer regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this Agreement was discussed or executed. -16- ARTICLE 29 — DURATION This Agreement shall be effective as of January 1, 2011, except as herein noted, and shall remain in full force and effect until the thirty-first (31 st) day of December, 2011. In witness whereof, the parties hereto have executed this Agreement on this day of , 2011. FOR THE CITY OF CRYSTAL FOR LAW ENFORCEMENT LABOR ReNae J. Bowman, Mayor Anne Norris, City Manager SERVICES, INC. (LOCAL #56) Kimberly J. Therres, Assistant City Manager -17- CRYSTAL CITY COUNCIL WORK SESSION AGENDA Tuesday, September 6, 2011 To immediately follow the Regular City Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Work Session of the Crystal City Council was held at p.m. on Tuesday, September 6, 2011 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Anderson Norris Bowman Therres Budziszewski Peters Deshler Mathisen Hoffmann Hansen Selton Banick J. Moore Serres Norton II. Agenda The purpose of the work session is to: • discuss proposed Bassett Creek Trail alignmentlproject and support for project; • receive update on Phase 12 Forest North Street Reconstruction Feasibility.. Study and Financing; and • discuss filing fees for city elections. III. Adjournment The Work Session adjourned at p.m. GACity Clerk\Council\Work sessions\20111wsagenda 9.6.11.doc C. COUNCIL STAFF REPORT 4CITYY CRYSTAL Bassett Creek Regional Trail ='_ t FROM: John Sutter, City Planner/Assistant Community Development Director 6971, DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Di DATE: August 30, 2011 TO: Anne Norris, City Manager (for September 6, 2011 work session) SUBJECT: Discuss Three Rivers Park District's Master Plan for the Bassett Creek Regional Trail The Bassett Creek Regional Trail is one of several proposed by Three Rivers Park District to provide facilities for first-tier suburbs that have been bypassed by the regional system. Such trails are intended to link people with regional parks and other local and regional destinations. For the past year Three Rivers has been working on a master plan for the entire seven mile route from French Regional Park in Plymouth through New Hope, Crystal and Golden Valley to Theodore Wirth Park. An open house to solicit public input was held in June and the draft plan is now complete and in its formal 30 -day public comment period. We have posted a link to the plan on the city website. The proposed route through Crystal is consistent with the city's Comprehensive Plan. It would follow 36th Avenue to Nevada Avenue, then south on Nevada to 32nd Avenue, then east on 32nd to the Highway 100 noise wall, then south to the bike/ped bridge over Highway 100 into Golden Valley. Completion of the entire trail route to Three Rivers regional trail standards will occur over an undetermined number of years. Three Rivers staff presented the highlights of the Master Plan at a Council work session on August 16th and requested that the Council adopt a resolution endorsing the Master Plan in September. The following Exhibits are attached: A. Master Plan excerpts B. Public comment received by Three Rivers through Au�qust 24tH C. Draft resolution to be considered at the September 20 n Council meeting At this time, the Council should review and discuss the Master Plan, including any specific concerns or issues it would like staff to discuss with Three Rivers prior to considering the resolution on September 20tH PAGE 1 OF 1 ThreeRivers PARK DISTRICT Executive Summary The Bassett Creek Regional Trail will fill a gap in the regional park and trail system with a safe, accessible and enjoyable option. Currently, many Twin Cities metropolitan area residents traveling to and through the first tier suburbs do not have access to safe, convenient and attractive off- road regional trail networks. The Bassett Creek Regional Trail will expand commuting, transit and recreational access to vital employment, retail and recreational sites in the metropolitan region - providing safety, economic development, mobility and environmental benefits. As a linking trail, the Bassett Creek Regional Trail may help reduce congestion and increase transportation efficiency. 0 0.39 OAt 1.9 2R�In _ NORTH Bassett Creek Regional Trail Location & Contextual Relationship Source: Three Rivers Park District When completed, the regional trail will measure approximately seven miles from French Regional Park, through the Cities of Plymouth, New Hope, Crystal, and Golden Valley to the Minneapolis Grand Rounds at Theodore Wirth Regional Park. The Bassett Creek Regional Trail will provide direct and indirect access to residential neighborhoods, two elementary schools, a middle and high school, commercial nodes, and numerous connections to local and regional parks and trail systems. The regional trail corridor generally follows a route extending east and south from French Regional Park along 36th Avenue in Plymouth, overTrunk Highway 169 (TH 169) to Boone Avenue in New Hope. At Boone Avenue, Draft July 21, 2011 Bassett Creek Regional Trail Master Plan V Plymouth Robbinsdale .Oft E: Reg Falk_. New Hope I Crystal aeewnelTrnu - Mallcla r.,Ne j -. 40 ae9 mrr�u + tl Bassett Creek. _e r; Regional Trail 'too vZ � 74erLanPGake � ', Mc`marial ParinvaY '?'Rc01ona1 Trall % - ♦ ) L: i YID"Lf (MPRB) N.'' Golden Valley �t a eodol. ! wccune ae'vm�el Tmn e: R a�Oi ! k c _ 0 0.39 OAt 1.9 2R�In _ NORTH Bassett Creek Regional Trail Location & Contextual Relationship Source: Three Rivers Park District When completed, the regional trail will measure approximately seven miles from French Regional Park, through the Cities of Plymouth, New Hope, Crystal, and Golden Valley to the Minneapolis Grand Rounds at Theodore Wirth Regional Park. The Bassett Creek Regional Trail will provide direct and indirect access to residential neighborhoods, two elementary schools, a middle and high school, commercial nodes, and numerous connections to local and regional parks and trail systems. The regional trail corridor generally follows a route extending east and south from French Regional Park along 36th Avenue in Plymouth, overTrunk Highway 169 (TH 169) to Boone Avenue in New Hope. At Boone Avenue, Draft July 21, 2011 Bassett Creek Regional Trail Master Plan V the regional trail diverts through Northwood Park before reconnecting with 36th Avenue to Nevada Avenue in Crystal. From Nevada Avenue, the regional trail corridor traverses south to 32nd Avenue and across Trunk Highway 100 (TH 100) into Golden Valley. From TH 100, the regional trail corridor traverses alongside Lilac Drive, Unity Avenue, Minnequa Drive, Westbend Road, Regent Avenue and Golden Valley Road/County Road 66 (CR 66) before connecting to its eastern destination at Theodore Wirth Regional Park. Three Rivers Park District (Park District) established a regional trail master planning process that included representatives from all affected municipalities, public agencies, and the general public to provide opportunities for input that contributed to the master plan outcome. A Bassett Creek Regional Trail Task Force was established that guided the trail master plan and coordinated planning efforts within the local communities and greater region. Members of the Task Force included representatives from the following affected stakeholders: Cities of Plymouth, New Hope, Crystal and Golden Valley, Hennepin County Transportation Department, and Minneapolis Park and Recreation Board. The Park District presented general regional trail information and the preliminary Bassett Creek Regional Trail route to adjacent communities at City Council and Park Board meetings during the fall of 2010. While no formal action was taken by each community, informal approval of the regional trail route was indicated. The Park District, in conjunction with the adjacent trail communities, hosted a public open house where the general public reviewed the work of Task Force planning efforts and provided comment. Active use of the Bassett Creek Regional Trail is expected to provide walking/hiking, bicycling, running/jogging, bicycling, in-line skating, and dog walking opportunities during the non -winter months. The Park District's seasonal -use data of existing regional trails indicates that significant use of the trail will occur in the spring, summer and fall seasons. Winter use of the Bassett Creek Regional Trail is dependent on weather conditions and independent winter use agreements with local communities to maintain and operate the trail during the winter season (defined as November 15 to March 31). When fully constructed, the Bassett Creek Regional Trail is projected to generate 176,425 annual visits. Bassett Creek Regional Trail will connect single and multifamily residential neighborhoods, local schools, institutions, commercial areas and major recreation sites. These local and regional connections are intended to provide underserved Park District communities with a safe, multi -modal transportation option. VI Three Rivers Park District Draft July 21, 2011 The Bassett Creek Regional Trail route is comprised of constructed and unconstructed segments, in varying states of Park District design standard compliance. Bassett Creek Regional Trail has been divided into seven major segments. A detailed route assessment is provided in the master plan document. Bassett Creek Regional Trail Segments Segment From To Along I Through Length . ly o t k� w --Zacharylaneench (adjacent to .c FrRegional Park) 'TH 169 Pedestrian Bridge, 36th Avenue - 1.10 mile �- - ��a�><��cs sr!3.t.s`un SaF TH 169 Pedestrian.B[id9 ' 0:06 mile slVew Nope '' T�� 11 MINM - TH 169 Pedestrian Bridge - - Nevada, Avenue -- A66 Avenue I Boone Avenue I Not,thWOod Pa"rk I Winnetka Avenue 13,6th,Avenu6 1 63 mile.- Y _ °_ — =a ew ope Cr statMOM E • - 36t1i`Avenue 32nd Avenue. Nevada Avenue 0 50, mile un - Nevada Av( nue-c. TH100 - Pedestrian BNrlge `-�'' 32nd Avenue I`�Yalley Place . 1.57-mile-�. P.aric assetN.Creek Park ✓rte f� - �r - �,. � a. ;Gr. s. a1 Gdltla IeY _MIWIR 1 Ty 100 Pedestrian Bridge 0 18: mile -, 6old'e Yalley%s t ,£kr mom TH 100 Pedestrian Bridge. The6ddre Wlrth Parkway (Theodore Wlrth Regional Park) Lilac`Drive I BriarWOOd Nature 1.98. mile Area I; Unity Avenue/Minnaqua Drive I Westbend Road I' Regent Avenue I -:Golden Valley Road/CR 66 Plymouth a7Pad="r New Hope C��'�'� r,NetllelneLakc:,' Y Reglanol Trail ��_,. Ba7:settI Regional Nadm nG.ku: II f is 9 �r 0 025 03 I 13 2�� Source: Three Rivers Park District Tota/ 7.03 miles ; Gq_tal Laky , Robbinsdale Cry sial `^ .1 U"` © Ragland l Trail NORTH Draft July 21, 2011 Bassett Creek Regional Trail Master Plan VII ' 170 M�morlal Parkway 3 Rail (PIPTra I � 0xa'riGryy "f � `C: Golden Valley un 'Theoda o. ce clonal Trall p}`�� p � � I'��Bgl0�R91; OJ NORTH Draft July 21, 2011 Bassett Creek Regional Trail Master Plan VII Operations & Maintenance Plan Bassett Creek Regional Trail is operated under Park District ordinances and policies. The regional trail is overseen by professional public safety operations and maintenance staff. Services and maintenance staffing levels increase as needed and as funding permits through the employment of seasonal staff. Park Service Officers and Park Police Officers provide public safety services. Volunteers also assist with trail patrol. Specific patrol of the Bassett Creek Regional Trail will be the primary responsibility of trail patrol staff assigned to French Regional Park, however all public safety staff patrol trails and on an as -needed basis or when call load presents an opportunity to conduct alternative patrol. Due to extensive property holdings, geographic distribution of facilities and the need to create an efficient and cost-effective work force, the Park District organizes and budgets maintenance services in six geographic clusters that provide maintenance service to Park District regional parks, park reserves and regional trails. The French Work Cluster provides maintenance services for the Bassett Creek Regional Trail. Estimated Costs & Funding Regional trail implementation has both initial costs (acquisition and development) and ongoing costs (operations and maintenance). Trail development will occur as opportunities to coordinate with other agencies/ projects occur, funding becomes available, and at the discretion of the Park District Board of Commissioners. Individual development projects may move forward to coincide with development adjacent to the trail corridor for purposes of cost savings. Regional trail development includes the cost to prepare the site, reconfigure roadways as required, modify drainage patterns where necessary, pave the trail, and install striping, and landscaping. In total, the estimated development cost for the Bassett Creek Regional Trail is $2,205,725. Additional items including wayfinding signage, traffic signage and devices, rest stops and miscellaneous trail costs are included in Appendix B Detailed Capital Improvement Cost Estimate. Annual operations and maintenance costs are estimated at $26,000 per year with one-time costs estimated at $3,000. VIII Three Rivers Park District Draft July 21, 2011 Section II I Trail Description & Background roadway flanked by adjacent single family residential and Robbinsdale School District 281 property (Robbinsdale Armstrong High and Plymouth Middle Schools). Plymouth Middle School enrolls approximately 1,200 students, grades 6-8 and is located adjacent to 36th Avenue and TH 169. A grade separated pedestrian bridge was recently constructed in 2009 for safe crossing of TH 169. New Hope After crossing TH 169, the regional trail passes into the first tier suburb community of New Hope. The New Hope landscape adjacent to the proposed Bassett Creek Regional Trail route is predominantly single and multi -family residential with scattered commercial and institutional nodes at significant roadway intersections. An existing segment of the regional trail extends from TH 169 to Boone Avenue, passing commercial and residential properties and St. Joseph's Catholic Church. At Boone Avenue, a local connection is offered via an existing trail south to Sonneysen Elementary School which enrolls approximately 600 students, grades K-5. At the 36th and Boone New Hope's 36th Avenue is adjacent tc Avenues intersection, the regional commercial, institutional and scattered trail route diverts north and east into single and multi -family residential land uses. Northwood Park offering regional trail users connection to a local community park and access to the North Branch of Bassett Creek. As the Bassett Creek Regional Trail corridor passes into New Hope, regional trail users have access to an existing regional trail segment from TH 169 to Boone Avenue. The proposed Bassett Creek Regional Trail reconnects with the east/west linear trail corridor at the 36th/Winnetka Avenues intersection. From this intersection eastward, the New Hope segment of the regional trail corridor offers connection to commercial, institutional and scattered single and multi -family residential land uses. Crystal The regional trail enters Crystal as the Bassett Creek Regional Trail travels south from 36th to 32nd Avenues along Nevada Avenue. Land use along Nevada Avenue is primarily large lot industrial, institutional and multi- family residential, setback from the roadway. Single family residential land uses become more prevalent as the regional trail extends east along 32nd Avenue. The regional trail offers local access to both Valley Place and Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 9 Section II I Trail Description & Background Crystal's 32nd Avenue travels through tree -lined residential neighborhoods. Recently constructed trail segment in Crystal connects trail users to the TH 100 trail segment and pedestrian bridge. The existing TH 100 pedestrian bridge between Crystal and Golden Valley overcomes a major physical barrier to multi -modal movement. Golden Valley Road/County Road 66 offers neighborhood connections to single family residential and several public and semi public land uses. Bassett Creek Parks before connecting to an existing trail segment prior to the TH 100 sound wall and pedestrian bridge. Golden Valley Bassett Creek Regional Trail passes between Crystal and Golden Valley via an existing pedestrian bridge that was built during the TH 100 reconstruction in 2003. The trail connects users to Briarwood Nature Area, a passive city recreation area offering access to Bassett Creek and walking trails. Subsequent land uses adjacent to the Bassett Creek Regional Trail through Golden Valley are primarily single family residential with a pocket of multi -family residential near Briarwood Nature Area. When the regional trail connects with Golden Valley Road/CR 66, the land uses remain residential, characterized by undulating topography. At this location, regional trail users have access to Golden Valley's Scheid Park, a local community park offering an internal trail system with neighborhood connections and active recreation opportunities. Traversing eastward, Bassett Creek Regional Trail connects to several public and semi public land uses, such as speciality medical clinic facilities and Unity Christ Church. Connection to the Minneapolis Grand Rounds is made at Bassett Creek Regional Trail's eastern terminus in Theodore Wirth Regional Park. Here the regional trail user has access to the largest park within the Minneapolis Park System offering year round active and passive recreational activities. Connection to the Luce Line Regional Trail and the larger regional park and trail system is also offered in Theodore Wirth Regional Park. 10 Three Rivers Park District Draft July 21, 2011 Section III I Public Process Evaluation & Findings For the purposes of the master plan, the Bassett Creek Regional Trail has been divided into seven planning segments. Each segment corresponds to the municipal jurisdiction or shared municipal jurisdiction in which the trail route traverses. The primary opportunities and challenges of the Bassett Creek Regional Trail route provide a better understanding of why the route was ultimately selected and the potential challenges the Park District and adjacent communities may face when segments are implemented. The regional trail route is described in greater detail in Section V I Development Concept. • Provides connection to French Regional Park, Medicine Lake Regional Trail, residential neighborhoods, Armstrong High School Trail and Plymouth Middle School. • Utilizes an existing trail segment from Zachary to Pilgrim Lanes. • Accommodates adequate right-of-way to achieve preferred regional trail design guidelines. • Requires crossing 36th Avenue from the north to the south side of the roadway at Pilgrim Lane. • Requires utility relocates, several roadway intersection crossings and potentially a small retaining wall. • Provides connection to Northwood Park, residential neighborhoods, Sonneysen Elementary School and commercial businesses. • Utilizes an existing trail segment from TH 169 to Boone Avenue. • Requires ADA curb ramp upgrades at roadway intersection crossings between TH 169 and Boone Avenue. • Requires a northern diversion from 36th Avenue between Boone and Winnetka Avenues to connect to Northwood Park. • Requires potential compromise of regional trail design standards for locations where public right-of-way is limited. • Does not use existing trail segment on Boone Avenue between 36th and 32nd Avenues. Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 17 Section III I Public Process Segment D - New Hope I Crystal � �4..�E�.-�w•>^-3ff '•��x� S ..+r z;ty.; 3' :.-.,,�,,'�"" . _v F*"5srrc�sg y `^ ?-i.. 1 a i • Offers adequate public right-of-way to begin trail route's southerly transition along Nevada Avenue. a.. Challenges • Requires Nevada Avenue (partial) roadway reconstruction to provide an off-street trail. There are no immediate roadway reconstruction plans from either New Hope or Crystal. Segment E - Crystal • Offers connection to residential neighborhoods, Valley Place and Bassett Creek Parks and commercial businesses. • Utilizes existing trail segments through Valley Place Park and from Xenia Avenue to the TH 100 pedestrian bridge. 4Challe est ' r • Requires several roadway crossings, specifically the intersection of Douglas Drive/ County Road 102 (CR 102) - a minor arterial. • Requires utility relocates in select locations and potentially a small retaining wall. Golden pS I MIX _ 9 tint °. • Utilizes a grade separated pedestrian bridge across TH 100. • Offers connection to residential neighborhoods, Sheild Park, commercial/institutional businesses and Theodore Wirth Regional Park (Minneapolis Grand Rounds). • Utilizes existing trail segments from TH 100 pedestrian bridge to Regent Avenue. • Requires Golden Valley Road/ CR 66 roadway reconstruction to provide an off-street trail. There are no immediate roadway reconstruction plans from Hennepin County. • Requires creative solution through residential areas where limited right-of-way and recent road and/or sidewalk work has been completed. 18 Three Rivers Park District Draft July 21, 2011 Section V I Development Concept Development Concept The Bassett Creek Regional Trail provides the communities of Plymouth, New Hope, Crystal and Golden Valley direct access to the regional park and trail system with connections to the greater metropolitan area. The regional trail corridor travels through established urban areas where few opportunities exist to otherwise significantly expand their trail systems in the future. The regional trail corridor generally follows a route extending east and south from French to Theodore Wirth Regional Parks. As the regional trail traverses each community, residential neighborhoods, commercial nodes and local amenities are connected to complete a gap in the regional park and trail system. Development Plan Permitted Regional Trail Uses The regional trail will be open to the general public, and its intended uses include walking, jogging, in-line skating, bicycling and other uses allowed understate law including, but not limited to, other personal driven mobility devices (OPDMDs) and electric personal assisted devices. In addition, motor vehicles used by the City or Park District for maintenance, law enforcement or other public uses will be permitted on the trail in emergency situations, when pertinent to the specific maintenance or patrol activity, when the motor vehicle cannot legally operate on the street, and/or when an adjacent roadway does not exist. Routine maintenance and patrol with motor vehicles will be conducted from the adjacent roadways. Regional Trail Design Guidelines The optimum trail design for its anticipated use is a ten -foot -wide paved surface separated from vehicular traffic. There may be instances that require the trail to be temporarily on -road or reduced in width for short segments or until long range plans for appropriate right-of-way are resolved or funding is available to address sections that do not meet typical regional trail design guidelines. Bituminous trail surface is preferred because it is cost effective and is less prone to erosion than aggregate surfaces. A number of factors will be taken into consideration as final designs for unconstructed regional trail segments are implemented, such as: • Right-of-way width • Topography and drainage impacts Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 35 Section V I Development Concept • Existing vegetation • Curb cuts and driveway crossings • Overhead and subsurface utilities • Intersection crossings • Proximity to adjacent buildings, homes, businesses and industrial facilities In limited circumstances, trails may parallel the roadway at back of curb separated from the road by a minimum paved two -foot -wide `clear zone.' This clear zone provides a buffer between the trail users and motorists and should be striped to delineate the edge of the trail. Curb ramps should be used at all roadways. Regional trails should have a maximum of five percent (5%) grade and a cross slope of two percent (2%) for drainage (Figure 13). 2 WIDTHgTMgX 2Wi5LQ?EOR1 � 4 OUTSWEOF?•SHOULOER � z � , �- '� a ©PREFERRED3 CG�ARAP2CE{'d` � � ,'"` RJN FROMiTREESOROTHER; i r� OOTEON. ,is � � .ry •*: Q �P�LANSHEE>•SFOR�RAIL_: i S © BOPLEVAM VARIES IN VV1OTH i BUT5NALLSEANUN OF,_ y' S1GP! 1NSTALLATlON N07 •' , � :.. APPCICABL� lT1 ALL AREAS 4. 0 VAX.::CROS4SLOPE2% SEE CROSS SECT [O NS FOR NlamlafnlU'Ua6cal. SLOPE OIRECTiON: :jearZoaegt oux iraU;:. O RIN. 2 BE nVEEN DOGE OF Tmn Tree: 3razcches TRAU-ANO.EAGE OF SIGN: 9'Togsoil,Typ—� Figure 13 Preferred Regional Trail Cross Section, Source: Three Rivers Park District Unconstructed regional trail segments will be designed in accordance with all applicable federal, state and local codes. In addition, the following sources will be referred and adhered to when preparing the design and construction plans as appropriate: • Guide for the Development of Bicycle Facilities, prepared by the American Association of State Highway and Transportation Officials (AASHTO), 1999 • Selecting Roadway Design Treatments to Accommodate Bicycles, Federal Highway Administration, January 1994 36 Three Rivers Park District Draft July 21, 2011 Section V I Development Concept • Mn/DOT Bikeway Facility Design Manual, Minnesota Department of Transportation (Mn/DOT), March 2007 • State Aid Rule 8820.9995 Minimum Bicycle Path Standards, State Aid for Local Transportation • Trail Planning, Design, and Development Guidelines, Minnesota Department of Natural Resources (MnDNR) • Manual on Uniform Traffic Control Devices (MMUTCD), Mn/DOT, May 2005 • Public Right of Way Access Guidelines (PROWAG) Primary Trail Design Elements Trail Crossings The urban setting for the Bassett Creek Regional Trail requires that it coexist with the higher volume roadways that serve transportation needs. There are numerous locations where the regional trail crosses established roadways. The relationship between roadway and regional trail users is important. Generally, where the trail crosses a roadway, the crossing is proposed to be marked with safety signage and surface paint to alert motorists and trail users. As vehicular traffic fluctuates, there may be a need for additional traffic signals or modifications to existing signalized intersections. Signage is proposed to be placed to alert regional trail users and drivers of the upcoming crossing. General warning signs may be placed in areas with greater congestion. In all cases, existing roadway configuration, roadway infrastructure elements, vegetation and other potential visual obstructions will be evaluated so sight lines can be maintained. Special provisions, such as mirrors, may be added to improve trail visibility from driveways if deemed appropriate. Supporting Trail Elements Trail wayfinding signage, traffic signage and devices, rest stops, and drainage are important elements of regional trails. Their proper design and placement add both aesthetic and functional value to the trail. Wayfinding Signage Regional trail wayfinding signage provides trail users with orientation and location information for amenities and services. Wayfinding signage typically provides: • An overview map of the regional trail network in Hennepin County, and of the specific regional trail. • Directions and distances to major destinations and points of interest along the regional trail. Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 37 Section V I Development Concept • Directions for long- term detours or interim routes when there are gaps within the regional trail. • Location information for nearby amenities such as local parks and local trails. • Location information for nearby services, such as drinking water, public restrooms, and public parking. • Visual identification of the regional trail network through physical kiosk/ signage structures. Regional trail wayfinding signage provides trail users with visual identification of the regional t '1 k h h h The Park District employs rai networ t roug t e physical kiosk/signage types of wayfinding three t structures. signage structures; system kiosks, regional trail kiosks and directional signage. Descriptions of each are as follows: • System Kiosks A free-standing, roofed structure that provides trail users with a map of Three Rivers' Regional Park and Trail System, the regional trail rules and general information about the Park District. • Regional Trail Kiosks A free-standing, roofed structure that provides trail users with a map of the entire regional trail, a description of trail highlights, and a two-mile by two-mile aerial map which depicts local trails, amenities and services near the regional trail. • Directional Sign A post structure with description blades attached, depicting the direction, the name and the distance to major destinations and points of interest on the trail. Each post structure has the capability of holding up to 12 description blades. 38 Three Rivers Park District Draft July 21, 2011 Section V I Development Concept Placement of wayfinding signage structures along regional trails typically follow three levels of primary configuration (Table 11). Exact location and content of wayfinding signage is determined in conjunction with local community input and is often dictated by available public right-of-way The unique urban nature of the Bassett Creek Regional Trail requires wayfinding signage at strategic delineated points (Table 12). Table 11 Wayfinding Signage Configurations o aE o ,�• i -B d-Ayt'ha ya of reg t halfway point .trsil Is greater -than Oniln S� 5,2fi� - cr+es o M OrySf2aI �-2,btL - WAtb, So, Lru_� 'Exact location and content determined /n conjunction with local community Input. Source: Three Rivers Park District Table 12 Wayfinding Signage Locations *Requires coordination with Robbinsdale Independent School District 281 and City of Plymouth Traffic Signage and Devices In addition to wayfinding signage, plans for providing traffic control signs and devices, such as trail stop signs and center line pavement markings will be prepared. Signs and devices should reflect the physical characteristics and usability of individual trail segments and the system as a whole. Thus, as trail segments are developed (or reconstructed), trail signs and devices may require modification. The cost to add traffic control signs and devices to a regional trail in a first ring suburb is approximately $3,000 per trail mile (2010 dollars). Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 39 Section V I Development Concept Rest Stops Rest stops on regional trails are useful elements as they provide places for trail users to enter and exit the trail and an area for amenities such as trash receptacles, benches and bicycle racks. These simple but important amenities can serve to reinforce understanding Example of regional trail rest stop elements which of the regional trail route. incorporate trail user amenities. Locations for rest stops will be evaluated and incorporated into Bassett Creek Regional Trail as appropriate during design and implementation. The cost to add rest stops to a regional trail every mile where adequate space exists is approximately $6,700 each (2011 dollars). Drainage In many locations, the drainage of the regional trail is similar to that of a typical sidewalk. As such, stormwater sheet flows over the trail pavement and onto the adjacent roadway, where it is collected and conveyed by the roadway stormwater drainage system. In areas where the regional trail is on an independent route, such as through parks or other green spaces, the trail must be designed to function during periods of wet weather. Stormwater must shed rapidly from the surface of the trail, and concentrated flows must be conveyed beneath the trail surface, so as not to create a hazardous situation for the users. Route Assessment The Bassett Creek Regional Trail has been divided into seven major segments (Figure 14 and Table 13) which are comprised of constructed and unconstructed segments, in varying states of Park District design standard compliance. Preliminary field review has revealed that some constructed regional trail segments do not meet the Park District's design standards. In light of their relatively recent construction, the Park District intends to utilize the existing trail segments as -is for the life of the pavement, or until local road reconstruction projects or adjacent development/redevelopment allow upgrade to any non -conforming regional trail segments. See Appendix A I Regional Trail Route Maps for larger, more detailed maps. Trail easements are recommended for each bituminous trail segment currently constructed, regardless of their compliance with Park District design standards. Easements are not recommended for existing non-compliant concrete sidewalk segments until said segments are reconstructed to meet preferred regional trail design standards. 40 Three Rivers Park District Draft July 21, 2011 Section V I Development Concept o Q« Ob t 14 2w� - NORTH Figure 14 Bassett Creek Regional Trail Segments Source: Three Rivers Park District Table 13 Bassett Creek Regional Trail Segments Segment From To Along I Through Length Zachary Lane ,(adjacent fo . TH 169 Pedestrian Bridge I 36th Avenue 1.10�'mile -' - French Regional Park) RlyFnouth llewliope� z { TH 169 Pedestrian Bridge 0.06 mile _- New o e r,� � 11 r .. - TH 169 Pedestrian Bridge - Nevada;Avenue 36th`°Avenue, Boone Avenue - - I Northwood Park I :Wtnnetka AVenue] 36sthh"Avenue le t: ,. J Plymouth - I;� Grystal Lake n g� `S r; .Nevada Avenue--� 7H•30032ndAvenue i Valley Place -_ Pedestrian Brldge Pa[k. i Bassett�Ereek Park 1.57 -mile - Oys al..l Golden rYalley 3s�c f Y:hs.•F_wi}##�i`�n-+emsET_.h^Si < �1� C ;+'� �* F TN 100Pedestrian Bridge O:18; mile.'. i Robbinsdale l �ysrT C It WN F��}`�i'�.. 4^4�04?) (Csflo�E Franth �' Theodore Wirth Parkway (Theodore Wirth Regional Park) Lilac Drive I Briawood Nature Area 1 -Unity Avenue/Mlnnaqua Drive I Westbend Rdad i Regent=Avenue i -Golden Valley Road/CR 66 1.98�'mlle . itRngional)PRrk 7"';` S ✓i�-r 1_.. - C?`-. - Medl Ine Lnk _ New Hope � Crystal crvsml wac I � Ra�IOR,i T. Regi I T II I l 'I Bassett Creek©,. Regional Trail S.' © 87 rineluke; _ M mortal Pawway :F1 . Ta L toe:; '�iReglanoI Tran i1i: .j (MPRs) I Golden Valley n e•"°`� Rena17alolrranZv ' Y,R��o�'It�n ti; c o Q« Ob t 14 2w� - NORTH Figure 14 Bassett Creek Regional Trail Segments Source: Three Rivers Park District Table 13 Bassett Creek Regional Trail Segments Segment From To Along I Through Length Zachary Lane ,(adjacent fo . TH 169 Pedestrian Bridge I 36th Avenue 1.10�'mile -' - French Regional Park) RlyFnouth llewliope� z { TH 169 Pedestrian Bridge 0.06 mile _- New o e r,� � 11 r .. - TH 169 Pedestrian Bridge - Nevada;Avenue 36th`°Avenue, Boone Avenue - - I Northwood Park I :Wtnnetka AVenue] 36sthh"Avenue le dr�4--. a prg-`"�?3`4 Ne o e er s�'a► rtr .� ��a •it&43y1 xr3�3 ivy �;2. 36th" Avenue 32nd Avenue _ Nevada.Avenue . 0.50 mile ' g� `S r; .Nevada Avenue--� 7H•30032ndAvenue i Valley Place -_ Pedestrian Brldge Pa[k. i Bassett�Ereek Park 1.57 -mile - Oys al..l Golden rYalley 3s�c f Y:hs.•F_wi}##�i`�n-+emsET_.h^Si < �1� C ;+'� �* F TN 100Pedestrian Bridge O:18; mile.'. �ysrT C It WN F��}`�i'�.. 4^4�04?) - TH 100 Pedestrian Bridge Theodore Wirth Parkway (Theodore Wirth Regional Park) Lilac Drive I Briawood Nature Area 1 -Unity Avenue/Mlnnaqua Drive I Westbend Rdad i Regent=Avenue i -Golden Valley Road/CR 66 1.98�'mlle . Source: Three Rivers Park District Draft July 21, 2011 Total 7.03 miles Bassett Creek Regional Trail Master Plan 41 C5 I As the regional trail route rejoins 36th Avenue at Winnetka Avenue, an existing five-foot wide sidewalk traverses the remaining stretch of 36th Avenue on the south side of the road to Nevada Avenue (Figure 24). Segment C5 requires removal of the existing sidewalk and construction of a new bituminous trail within right- of-way. The preferred regional trail design may require compromise in certain locations along this segment, specifically at the grade separated railroad crossing. Section V I Development Concept Figure 24 Existing sidewalk along 36th Avenue to be replaced with new bituminous trail on the south side of the road. Segment D - New Hope I Crystal The regional trail begins a southerly descent as it travels south on Nevada Avenue for approximately 0.50 miles between 36th and 32nd Avenues where currently there are no off-street pedestrian or bicycling accommodations (Figures 25 and 26). The existing public right-of-way measures 66 feet with on -street parking allowed. According to the Cities of New Hope and Crystal, there are no imminent plans for Nevada Avenue roadway reconstruction. The master plan recommends striping an on -street bike lane along Nevada Avenue's west side as a short term solution. As opportunities arise, the master plan recommends seeking funding to construct this segment off- street. Source: Three Rivers Park District Figures 25 & 26 Segment D - New Hope I Crystal Along Nevada Avenue, the trail is proposed on the west side (right side of photograph). Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 45 Section V I Development Concept Segment E - Crystal Segment E, located within the City of Crystal, is subdivided into six segments measuring approximately 1.57 miles along 32nd Avenue between Nevada Avenue and the TH 100 pedestrian bridge. For the length of 32nd Avenue, the regional trail is proposed on the north side between Nevada and Hampshire Avenues, and then the south side from Hampshire Avenue until Vera Cruz Avenue (Figure 27). Figure 27 Segment E - Crystal Source: Three Rivers Park District E1 I No off-street pedestrian accommodations are currently available on the north side of 32nd Avenue between Nevada and Louisiana Avenues where the regional trail is proposed (Figure 28). The master plan recommends construction of a ten -foot -wide, off- street bituminous trail with further recommendation to convert parking lanes which creates a boulevard, in cooperation with the City of Crystal. Figure 28 No off-street pedestrian accommodations are currently available between Nevada and Louisiana Avenues where the regional trail is proposed. 46 Three Rivers Park District Draft July 21, 2011 Section V I Development Concept E2 I Between Louisiana and Kentucky Avenues, there is an existing eight - foot sidewalk. Segment E2 requires removal of the existing sidewalk and construction of a new bituminous trail within right-of-way. E3 I From Kentucky to Hampshire Avenues, the regional trail follows an existing eight -foot bituminous trail through Valley Place Park as a short term solution. As opportunities arise, the master plan recommends seeking funding to construct this segment off-street, adjacent to 32nd Avenue as it provides a more direct route while still offering access to Valley Place Park. E4 I At the intersection of Hampshire and 32nd Avenues, an five-foot sidewalk exists on the south side of the roadway which extends to Douglas Drive/CR 102. Segment E4 requires removal of the existing sidewalk and construction of a new bituminous trail within right-of-way. E5 I From Douglas Drive/CR 102 to Xenia Avenue, an existing eight -foot bituminous trail connects regional trail users to residential areas and Bassett Creek Park (Figure 29). A newly constructed trail segment which meets preferred regional park district standards exists from Xenia to Vera Cruz Avenues. Widening the bituminous trail to preferred regional trail design standards from Douglas Drive/CR102 to Xenia Avenue is recommended as opportunities arise. E6 I At Vera Cruz Avenue, the regional trail travels south along an existing segment of trail to meet the Figure 30 Existing bituminous trail along the TH TH 100 pedestrian bridge (Figure 100 right-of-way. 30). This segment meets the Park Figure 29 Existing bituminous trail along the south side of 32nd Avenue within Crystal. District's preferred regional trail design standards. The trail alignment may shift slightly if a proposed City of Crystal residential subdivision of existing TH 100 Mn/DOT right -of way comes to fruition. Should the trail require reconstruction due to said subdivision, the cost for trail relocation shall be borne from the City of Crystal or passed on to the developer. Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 47 Section V I Development Concept Segment F - Crystal I Golden Valley A pedestrian bridge, constructed in conjunction with the 2003 TH 100 reconstruction, allows connection between Crystal and Golden Valley (Figures 31 and 32). This previously defined physical barrier was overcome with a 14 -foot -wide bridge that accommodates multi -modal, two directional pedestrian and bicycling traffic. As this bridge meets Park District standards, no modifications are recommended at this time. Figure 31 TH 100 pedestrian bridge between Crystal and Golden Valley, constructed in 2003. Figure 32 Segment F - Crystal I Golden Valley Source: Three Rivers Park District Segment G - Golden Valley Segment G includes 1.98 miles of regional trail within Golden Valley and is subdivided into four segments (Figure 33). G1 I As the regional trail enters Golden Valley from the TH 100 pedestrian bridge, it utilizes an existing eight -foot -wide bituminous trail along the east side of Lilac Drive and Unity Avenue. During this stretch, the regional trail connects users to Briarwood Nature Area and multi -family residential (Figure 34). Widening the bituminous trail to preferred regional trail design standards is recommended as opportunities arise. 48 Three Rivers Park District Draft July 21, 2011 I r, 3 N 2 0 �,j VND7XX volt- W ` �3m M y H I �o .4Nyw o �� N 3Atl,tfllflaH ® i -. OEM N 3AM,3N009 ® ii _1 r ®.42) N N N 3AtL0�19111 to iiio l�aClOUI I '" MENDELSS E imp V 0 APPENDIX B Segment A - Plymouth Appendix B I Detailed Capital Improvement Cost Estimate Park District historical costs utilized for bituminous trail construction as follows: Avenue TO New construction $60 - $110 per lineal foot Reconstruction $30 - $80 per lineal foot Traffic signage and devices $3,000 per regional trail mile Subtotal for Segment A 5,830 1.10 $332,000 Segment B - Plymouth ( New Hope TH 169 Pedestrian Bridge 8 West side of TH 169IEast side of TH 169 1 335 I 0.06 Subtotal for Segment B 335 0.06 Segment C •New Hope ing Trail Meets District preferred nal trail design None I $p I $0 (Grade separated bridge construction appears to meet Park District standards. $0 TH 169 Pedestrian Segment Brid a to Nevada From Avenue TO Length (feet) Length (miles) Assessment Existing Trail Meets Type of Construction Assumed Cost per LF Segment Cost Basis of Cost Assumption Existing 10' bituminous trail along 36th Avenue C1 TH 169 Pedestrian Boone Avenue 2 0.46 Park District preferred None $0 $0 (south side) appears to meet Park District Bridge ,440 regional trail design standards. Minor upgrades are required (ADA guidelines. curb ramps) as opportunities arise. Proposed Trail Northwood Park Existing sidewalk Existing 5' concrete sidewalk along Boone C2 36th Avenue Entrance 640 0.12 requires removal and New Construction $70 $44,800 Avenue (east side) to be reconstructed to 10' reconstruction with bituminous trail. bituminous trail. Northwood Park Pedestrian bridge in Existing Trail Meets Park District preferred Existing 10' bituminous trail appears to meet C3 Entrance Northwood Park 1,840 0.35 regional bail design Striping $5 $9,200 Park District standards. Requires centerline guidelines. striping. Proposed Trail C4 Pedestrian bridge in g Existing aggregate Construct new 10' bituminous trail on gravel Northwood Park 36th Avenue 1,740 0.33 pathway New $60 $104,400 base. Assumes no wetland impacts. reconstructed with bituminous trail. Proposed It Existing sidewalk Existing 5' concrete sidewalk along 36th C5 Winnetka Avenue Nevada Avenue 1,950 0.37 requires removal and New Construction $70 $136,500 Avenue (south side) to be reconstructed to 10' reconstruction with bituminous trail. bituminous trail. Subtotal for Segment C 8,610 1.63 Segment D - New Hope I Crystal Nevada Avenue $240,900 *Note: On -street bike lane with striping/signage along Nevada Avenue (west side) as short term solution = $26,500 (2,650 ft @ $10/LF). Subtotal for Segment D 2,650 0.50 $397,500 Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 77 Appendix B I Detailed Capital Improvement Cost Estimate Segment E -Crystal N Naga Avenue Segment to I M I aU Yeaestnan From tlno e To Length (feet) Length (miles) Assessment Type of Construction Assumed Cost per LF Segment Cost Basis of Cost Assumption Construct 10' off-street, bituminous trail along TH 100 Pedestdan Proposed Trail No 32nd Avenue (north side). Utility relocates and E1 Nevada Avenue Louisiana Avenue 640 0.12 existing off-street New Construction $75 $48,000 small retaining walls may be required. pedestrian Potential to convert parking lanes to trail and accomodations. boulevard, with coordination from the City of Existing Trail C stal at time of des! n. Proposed Trail Avenue (east side), open space and Scott G2 Minnaqua Drive Regent Avenue 1,630 0.31 Existing sidewalk Reconstruct $70 $114,100 Existing 8' sidewalk along 32nd Avenue (north E2 Louisiana Avenue Kentucky Avenue 365 0.07 requires removal and New Construction $70 $25,550 side) to be reconstructed to 10' bituminous reconstruction with regional trail. bituminous trail. locations. Proposed Trail No existing off-street Construct 10' off-street, bituminous trail along E3 Kentucky Avenue Hampshire Avenue 975 0.18 pedestrian New Construction $75 $73,125 32nd Avenue (north side). Utility relocates may G3 Westbend Road Road/CR 66 930 0.18 accomodcations New Construction $70 $65,100 be required. Proposed Trail bituminous trail. E4 Hampshire Avenue Douglas Drive/CR 1,300 0.25 Existing sidewalk requires removal and New Construction $70 $91,000 Existing 5' sidewalk along 32nd Avenue (south aloe 102 reconstruction with side) to be reconstructed to 10' bituminous trail. Theodore Wirth bituminous trail. Valley Road/CR66 (south side) to be G4 Regent Avenue Parkway 6,070 1.15 requires removal and New Construction $80 $485,600 Existing 8' bituminous trail along 32nd Avenue Existing Trail (south side) from Douglas Drive/CR 102 to Restricted width, Xenia Ave. (2,050 ft) to be reconstructed to 10' E6 DougDrive/CR Vera Cruz Avenue 2,650 0.50 requires Reconstruct $54 $143,100 bituminous trail. Trail segment along 32nd reconstruction as Avenue (south side) from Xenia Ave. to opporunties arise. Vera Cruz Ave. (600 ft) constructed to Park District standards by City of Crystal in 2010. Trail construction appears to meet Park District Existing Trail Meets standards, but requires striping. Trail E6 Vera Cruz Avenue TH 100 Pedestrian 2,370 0.45 Park District preferred Striping $5 $11,850 alignment may shift slightly if City of Bridge regional trail design Crystal's residential subdivision (creation guidelines. of seven new lots) occurs within current Mn/DOT right-of-way. `Note: If E6 requires reconstruction, 10' bituminous trail estimated cost= $177,750 (2,370 R @ $75ht) Subtotal for Segment E 8,300 1.57 Segment F - Crystal I Golden Valley E.istlngTrall Me, Park F I West side of TH 100 (East side of TH 100 975 I 0.18 I9 regional trail District I design Subtotal for Segment F 975 0.18 Segment G - Golden Valley $392,626 None I $0 1 $0 $0 ade separated bridge construction appears meet Park District standards. Segment From To Length (feet) Length (miles) Assessment Existing Trail Type of Construction Assumed Cost per LF Segment Cost Basis of Cost Assumption TH 100 Pedestdan Restricted width, Existing 8' bituminous trail along Unity Avenue G1 Bddge Minnaqua Drive 1,770 0.34 requires Reconstruct $70 $123,900 (east side) and open space requires widening reconstruction as and reconstruction. opporunties arise. Existing Trail Existing 8' bituminous trail along Toledo Restricted width, Avenue (east side), open space and Scott G2 Minnaqua Drive Regent Avenue 1,630 0.31 requires Reconstruct $70 $114,100 Avenue (east side) requires widening and reconstruction as reconstruction. Tight curves and proximity to opporunfies arise. Bassett Creek is problematic at some locations. Proposed Trait Existing sidewalk Golden Valley requires removal and Existing 5' concrete sidewalk along Regent G3 Westbend Road Road/CR 66 930 0.18 reconstruction with New Construction $70 $65,100 Avenue (west side) to be reconstructed l0 10' bituminous trail as bituminous trail. opportunities arise. Proposed Trail Existing 6' concrete sidewalk along Golden Theodore Wirth Existing sidewalk Valley Road/CR66 (south side) to be G4 Regent Avenue Parkway 6,070 1.15 requires removal and New Construction $80 $485,600 reconstructed with 10' bituminous trail. reconstruction with Signifcant utility relocates, limited space for bituminous trail. boulevard and full width regional trail. Subtotal for Segment G 10,400 1.98 $788,700 78 Three Rivers Park District Draft July 21, 2011 Appendix B I Detailed Capital Improvement Cost Estimate Cost Estimate Notes Regional Trail Construction Summary Unit Cost New construction 3.65 miles $1,613,325 Reconstruction 1.87 miles $571,350 Striping and/or signage 0.80 miles $21,050 Meets Park District standards 0.71 miles 0 Subtotal 7.03 miles $2,205,725 Estimated Easements/Right-of-Way Costs B 1 0 1 Square Feet I N/A 1 $7.50 1 $0 C1 0 Square Feet N/A $7.50 $0 C2 2,560 Square Feet Residential $7.50 $19,200 C3 0 Square Feet N/A $7.50 $0 C4 2,112 Square Feet Commercial $7.50 $15,840 C5 0 Square Feet N/A $7.50 $0 D 0 Square Feet N/A $7.50 $0 E1 3,520 Square Feet Residential $7.50 $26,400 E2 0 Square Feet N/A $7.50 $0 E3 0 Square Feet N/A $7.50 $0 E4 0 Square Feet N/A $7.50 $0 E5 0 Square Feet N/A $7.50 $0 F 1 0 1 Square Feet I N/A 1 $7.50 1 $0 G1 0 Square Feet N/A $7.50 $0 G2 0 Square Feet N/A $7.50 $0 G3 0 Square Feet N/A $7.50 $0 G4** Square Feet $7.50 $0 * Optional short term solution ** Costs borne of the City of Crystal and/or developer *** In conjunction with Minneapolis Park and Recreation Board (MPRB) kiosk signage Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 79 Total $110,175 Public land under ISD 281 Robbinsdale School District jurisdiction - potential to negotiate. —TBA awaiting as -built analysis results Additional Line Item Costs Unit Cost Segment D, Nevada Avenue bike lane* 0.50 miles $26,500 Segment E6, trail reconstruction** 0.45 miles $177,750 Level B Wayfinding Signage ($25,850 each) 3 $77,550 Level C Wayfinding Signage ($6,050 each) 3 $18,150 French Regional Park Signage 1 $19,800 Theodore Wirth Regional Park Signage*** 1 $1,500 Traffic signage and devices 7.03 miles $21,090 Rest stops 7.03 miles $47,101 * Optional short term solution ** Costs borne of the City of Crystal and/or developer *** In conjunction with Minneapolis Park and Recreation Board (MPRB) kiosk signage Draft July 21, 2011 Bassett Creek Regional Trail Master Plan 79 Bassett Creek Regional Trail Master Plan Three vers Public Feedback PARK DISTRICT Any spelling or grammatical errors found within the public feedback text are those of the originating author and not of the Three Rivers Park District (Park District). Names and addresses have been omitted to protect public contributor privacy. Public Feedback Prior to Comment Period June 1, 2011 I am wondering if there is a map available on line to view the trail plans. Thank you. *Responded by Park District staff with follow up: Thank you. I will not be available to attend the meeting as I will be out of town that week. I will follow up with any further questions that may arise in the future. I appreciate your response. *Responded by Park District staff with follow up: Thank you very much for the follow up! This will be helpful to the buyers. June 8, 2011 I will be out of town the night of the open house next Tuesday night but wanted to give my support for the proposed alignment of the trail through the park between Boone Ave N. and Winnetka Ave N. I have been opposed to having the trail run down 32nd Ave between Boone and Winnetka because of the number of driveways it would have to cross and the safety issues that presents. I think this routing is a good compromise and clearly safer for the trail users. *Responded by Park District staff June 14, 2010 Thanks for placing notices in the community paper about this meeting [open house]! June 14, 2010 Hopefully you get the money and get it done. June 14, 2010 m We are excited to have this done - keep pushing for those grants. INN m Z Bassett Creek Regional Trail Master Plan - Public Feedback Page 1 1 X W June 14, 2010 Good plan - go for it. June 22, 2011 Hello, My name is [removed for privacy], and I'm with the Golden Valley Patch. I'm working on an update on the progress of the Bassett Creek Regional Trail. I was unable to attend the June 14 open house, but I am hoping to get a comment on how the event went. I'm looking for someone I can talk to just about a status update on the plans and what the next steps are. *Responded by Park District staff July 1, 2011 Hello, The purpose of this message is to provide comments on the proposed multi -use path from French Park to Wirth Park. I am a road bicyclists who has ridden much of the proposed route on the adjacent city streets. I want you to know that the proposed route creates many unsafe crossings for bicyclist. This trail is designed to move bicyclists off city streets onto a sidewalk. It may be a 10 foot multi user path to its users but it will be treated as a sidewalk to motorists on the adjacent city streets. In most cities riding a bicycle on a sidewalk or in the opposite flow of traffic is illegal. The proposed trail creates both situations in practice. Bicycles belong in the streets (as MN law permits) for the safety of the bicyclist since only then can a motorists see and react to them safety. A person may feel safe on a bike path (sidewalk) but studies have shown that a person riding a bike in the street is far safer. Other Three Rivers multi -use paths have much longer uninterrupted routes where the intersections with motorists are at a right angle. This new path will run just a few feet from the motorist roadway such that turning vehicles will be turning with no reaction time for either the motorist or the bicyclist. I was told at the recent open house that STOP signs would be on the trail only when STOP signs would be on the streets for motorist. The alternative is for the bicyclist to stop, dismount, and look right & left and most importantly behind them to see approaching vehicles turning. This is an unsafe condition especially given all the intersections and driveways to be crossed. I commend you for building this multi -use route but it does need to be designed differently. It should not be advertised as a commuter route since no commuter I know would expose themselves to so much turning traffic (see right hook in weblink) nor route themselves thru the park in New Hope off of 36th. The City of Minneapolis has embraced marked bike lanes and separate bike and pedestrians paths. It appears to me your goal has been to make a continuous route between to the parks Bassett Creek Regional Trail Master Plan - Public Feedback Page 1 2 which is good. It does not appear that bicycle safety or Mn state law on equal access to roadways has been addressed. My suggestion is that you create a marked bike lane on the entire proposed route IN BOTH DIRECTIONS on the existing shoulder next to your multi -use path. Only then can bicyclists follow the traffic laws which govern them. Here is a weblink http://bicyclesafe.com/ which outlines "How to avoid being hit by a car". You will see that the sidewalk bike path you are proposing introduces these risks. You need to think about how motorist see or don't see bicyclist when they are on a sidewalk or multi -use path. I urge you to carefully study this document then look at your proposed multi -use path. Ask yourself: What can be done in the design to avoid these hazards? Mixing bicycles with pedestrians on a 10 foot sidewalk is not the answer. *Responded by Park District staff ]uly 20, 2011 Hi, I'm a commuter biker who currently has to "park and ride" in order to take a trail to downtown. I live in New Hope. It sounds like when this is complete I'll be able to ride basically from my house to downtown Minneapolis and beyond. THAT is incredible! Can you give me a rough idea where the path will go? I'm all for this! As is my wife! *Responded by Park District staff with follow up: I've studied the route, and it is impressive! One comment below: 1. One area that will need some more study is the intersection of 36th Ave and Winnetka Ave. The SA gas station in the NE quadrant is very, very busy, with two entrances/exits. The other gas station in the SW quadrant is not as busy and the exit onto Winnetka Ave restricts traffic so that you have to turn right (south) out of the station. That restriction means that there's one less "stream" of traffic coming into the intersection from that side. So one thought would be to cross 36th Ave on the West side of Winnetka, and then cross Winnetka on the south side of 36th - basically the quadrant opposite SA. (Currently the plan is to cross Winnetka on the north side of 36th and then cross 36th on the east side of Winnetka). Again, this is a great development. We really look forward to using this trail! Bassett Creek Regional Trail Master Plan - Public Feedback Page 1 3 Public Feedback During Comment Period August 10, 2011 I think the trail is a wonderful idea. *Responded by Park District staff August 17, 2011 I read the article in the Star Tribune regarding the trail extension project. I looked at the plan and it appears that the proposed extension through Golden Valley will run along Golden Valley road. I am wondering if there has been any discussion about the routing or interconnecting the proposed improvements with southern border of Rice Lake Nature Area/Park. If so, is there a more detailed map of the proposed connecting trail. *Responded by Park District staff August 19, 2011 Hi! I would love to see the trail completed.. My husband and I do alot of biking and live right on the proposed trail. It would be great to have it done as soon as possible. Thanks, *Responded by Park District staff August 24, 2011 The proposed trail through Golden Valley is a beautiful concept. I look forward to riding on this trail and having commuters see our beautiful neighborhoods and green spaces. But there are other alternatives that should be thoroughly examined. Concerns with the proposed trail in Golden Valley: 1. Regent Avenue was just repaved and a new sidewalk was installed one-two years ago. It doesn't make sense to rip it up again - even if it's a small portion - at taxpayer expense. 2. Neighbors near the proposed trail have not had an adequate chance to weigh in on the issue. Could there be a neighborhood meeting and how will their input factor into the final decision? 3. What kind of costs will the city incur for ongoing maintenance or is this a shared venture between the city and Three Rivers? 4. The city is concerned about the proposed trail on the south side of Golden Valley Road and has expressed support for it to be on the north side of the street. A north side trail appears to be more difficult to install as - in some cases - there is very little room. A south side route seems more appropriate since there's already a sidewalk Bassett Creek Regional Trail Master Plan - Public Feedback Page 1 4 that bikers and walkers use. Surely we can figure out the right balance between the Courage Center and the bike trail. Suggested alternatives -- Have the rail come down Douglas Drive and then connect to County Road 66 at Duluth Street. Alternatively, have the trail come down Winnetka Avenue, turn East onto Olympia, turn North on Douglas and then East on to Duluth. Benefits to alternatives: 1. More of Golden Valley - and its neighborhoods and green spaces -- is seen by trail riders. 2. The Hampshire Park neighborhood should weigh in on this proposal but has appeared comfortable with bikers riding on Olympia. 3. Douglas Drive and Duluth Street are scheduled in the next several years for reconstruction. Why not save tax dollars and partner together to have the trail put it at the same time? 4. Maintenance costs could also be cheaper and shared among city, county and Three Rivers entities. Thank you for accepting this public input. Bassett Creek Regional Trail Master Plan - Public Feedback Page 1 5 CITY OF CRYSTAL RESOLUTION NO. 2011- A RESOLUTION OF SUPPORT FOR THE BASSETT CREEK REGIONAL TRAIL MASTER PLAN WHEREAS, The City of Crystal recognizes Bassett Creek Regional Trail as an important component of the regional parks system that serves residents of the City and the region; and WHEREAS, The City of Crystal recognizes that Three Rivers Park District has gathered significant public input in the development of the master plan for Bassett Creek Regional Trail; and WHEREAS, The City of Crystal recognizes that Three Rivers Park District has drafted the Bassett Creek Regional Trail Master Plan; and WHEREAS, The Bassett Creek Regional Trail Master Plan is consistent with the city's Comprehensive Plan; and WHEREAS, The City of Crystal supports th(e$rr�anagement and development of Bassett Creek Regional Trail pursuant to the Three Rive,f; zRark District Master Plan; and THEREFORE, BE IT RESOLVED, that the City`of Crystal supports the Bassett Creek Regional Trail Master PI'an and hereby recommends that Three Rivers Park District manage and develop the' Regional Trail within the conditions and guidelines delineated by the District's Boa - ibf Commissioners in the Master Plan. Adopted by the Crystal Otfy:Council this_; day of 2011. � F4` y F - :I= t ReNae J. Bowman, Mayor ATTEST` t t ih Chrissy Serres, City Clerk 0 COUNCIL STAFF REPORT Cy7 Phase 12 Forest North Streets Feasibility Update CRYSTAL FROM: Tom Mathisen, Public Works Director & City Engineer TO: Anne Norris, City Manager (for September 6 Council Work Session) DATE: September 2, 2011 RE: Street Reconstruction Status and Project Costs — Project #2011-12 At the June 21, 2011 meeting, the Council ordered the Feasibility Study for the Phase 12 Forest North Street Reconstruction Project. Supporting documents are attached. The Forest North Project was programmed for construction in the 2011-2013 timeframe as part of the 2007 update to the Overall Study. The Feasibility Study is nearing completion. A presentation will be made by SEH at the September 6 work session regarding the status of the project and including the estimated cost and the outlook for the remaining Phase 13-16 projects. As the Council is aware, construction costs continue to increase from year to year, and estimating said costs are always a moving target due to fluctuations in oil and concrete prices, and issues with the labor market and overall economy. The cost estimates to be presented at the work session represent a best estimate based on information available today and historical information from previous projects. Respectful u m' ed, Tom Mathisen City Engineer/DPW Lpubworks/projects/Phase 12/feasibilityupdatemem c�,o CRYSTAL COUNCIL STAFF REPORT Phase 12 Forest North Street Reconstruction FROM: Tom Mathisen, Public Works Director & City Engineer TO: Anne Norris, City Manager (for June 21 City Council Meeting) DATE: June 14, 2011 RE: Consider Ordering Feasibility Study — Project #2011-12 Based on the results of the 2007 Update to the Overall Street Reconstruction Study, a recent update based on field observations, and the continuing review of the financial health of the Street Reconstruction Fund, the Engineering Department is proposing to continue major street reconstruction in the City in 2012. In March 2010, the Council authorized aerial photography and contour mapping of that portion of Crystal in the Forest North and Becker Park neighborhoods. With the anticipated completion of the Broadway Park Phase 11 project at the end of this year, it is important to take action on the Phase 12 project if a reconstruction project is to be built in 2012. At the June 21 Council meeting, a feasibility study proposal and tentative project schedule prepared by Short, Elliot, Hendrickson, will be presented for the Phase 12 project area. It will be proposed to reconstruct Phase 12 in a manner similar to Phases 1-11, including new storm sewer, drain tile, curb and gutter, recycling the existing asphalt and gravel base, and new asphalt pavement. As presented in the 2007 update report, and as observed during subsequent and recent evaluations in the field, the streets in the project area are in very poor condition. In addition, there are scattered areas with "B" and "D" curb, and many areas with no curb and gutter. The proposed funding is a combination of special assessments, State Aid gas tax funds, Storm Drain Utility funds, and Street Reconstruction Fund funds. A detailed proposed funding mechanism will be presented at the conclusion of the feasibility study in late summer for final consideration by the Council. The City Council will be asked to consider the attached resolution, authorizing the feasibility study for Forest North Phase 12 with SEH conducting the study. Respectfully submitted, Tom Mathisen, City Engineer i1pubworks/projects/phasel 2/feasibilitymem RESOLUTION NO 2011 - AUTHORIZING PREPARATION OF FEASIBILITY STUDY FOR STREET REHABILITATION IN PHASE 12 STUDY AREA Project #2011-12, Forest North Neighborhood WHEREAS, Phases 1-11 have been successful at maintaining or increasing property values, and at revitalizing neighborhoods through storm drain, drain tile, curb and gutter, and new street reconstruction; and WHEREAS, in 2007 the Council accepted the Update to the 2003 Overall Street Reconstruction Study which outlines a process to complete the reconstruction of all local streets; and WHEREAS, the engineering firm of SEH has done excellent work for the City on the previous projects, completing them on time and at or under budget, and has submitted a proposal to complete said feasibility study for Phase 12 at a cost of $53,581. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that an engineering feasibility study be prepared for Forest North Phase 12 Street Reconstruction Study Area, consistent with the proposal submitted by SEH. A portion of the cost of this work will be included in an assessment to benefiting properties pursuant to Minnesota Statutes, Chapter 429. A portion of the cost of the project would be financed through the sale of municipal bonds. The feasibility study is to involve street rehabilitation including grading, gravel base and asphalt, drain tile, storm sewer and/or rain gardens, and concrete curb and gutter; and FURTHER, BE IT RESOLVED, that SEH be retained to prepare the feasibility study outlined herein under the direction of the City Public Works Director, and that the Mayor and City Manager are authorized to sign the contract for services upon approval by the Council. Adopted by the Crystal City Council this 21 st day of June 2011. ReNae J. 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Memorandum q'c� jCM[YSTAL DATE: August 26, 2011 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Filing Fees for Local Candidates The City Council approved Ordinance #2010-06 amending portions of the City Charter including adding Section 4.10 which allows the City Council to determine a filing fee by ordinance. The Charter Commission recommended this language to allow the Council to increase the filing fee from $5 to a slightly higher amount to cover the cost of providing election services related to the filing of candidates. Currently, Crystal charges a $5 filing fee. Below are the filing fees charged by some of our neighboring communities. City Form of overnment Filing Fee Brooklyn Center Charter $25.00 Brooklyn Park Charter $25.00 Crystal Charter $5.00 Golden Valley Statutory — Plan B $5.00 Maple Grove Statutory $5.00 New Hope Statutory — Plan B $5.00 Plymouth Charter $5.00 Robbinsdale Charter $5.00 The Council should discuss whether to change the filing fee and if so, what the filing fee should be. Attach: ORDINANCE NO. 2010 - 06 AN ORDINANCE RELATING TO THE CRYSTAL CITY CHARTER AMENDING SECTIONS 4.03 AND 4.08 AND ADDING A NEW SECTION 4.10 THE CITY OF CRYSTAL ORDAINS: M Section 1. Background; findings; authority. 1.01. The City of Crystal (City) is governed by home rule charter adopted pursuant to the Constitution of the State of Minnesota and Minnesota Statutes Chapter 410, as amended (Act). 1.02. The Charter Commission of the City has proposed the adoption of amendments (Amendments) to the charter and recommended to the City Council that the Amendments be adopted by City Council ordinance in the manner prescribed by Section 410.12, subdivision 7, of the Act. The form of the Amendments is set out in Section 2.02. 1.03. A public hearing on the Amendments was held on June 15, 2010 by the City Council after two weeks' published notice containing the text of the Amendments as required by the Act. The notice contained a brief description of the nature and scope of the Amendments. All persons desiring to be heard with reference to the Amendments were heard at the public hearing. 1.04. The Council finds and determines that it is in the best interests of the City and its residents that the Amendments be adopted. Section. 2 Adoption; effective date; filing. 2.01. The Amendments as proposed by the Charter Commission are adopted. 2.02. The text of the Amendments is as follows: (New language underlined: deleted language lined through) "Section 4.03. Primary Election. If the names of three or more persons have been filed as candidates for a ward or section election, or for any citywide office, the council must provide by resolution for a primary election to be held citywide or in the ward or section. The primary election is held on a date not less 9%m 25 days pr to the regular- eit leet m _✓ days 11V1 w cxt as required by Minnesota Statutes, 204B.35, subd.4 and 204B.39 as amended. Notice of the primary election is given in the same manner as provided in section 4.02 for regular elections. Failure to given notice of the primary election does not invalidate the election." "Section 4.08. Withdrawal of Candidate. A person nominated as a candidate pursuant to this ' chapter may withdraw as a candidate by filing an affidavit of withdrawal vM#e1� request to v4fl a,.aw with the city clerk by 5:00 p.m. no later than 12 O'eleek Men en the day fig two days after the last day for filing. The name of a candidate who has withdrawn may not be printed on the election ballot if a withdrawal reduces the number of candidates to less than two; other nominations for the office may be filed not later than 63 70 days prior to the election." DJK-215243v1 CR205-5 I Section 4. 10. Filing Fees. The City Council ma,bby, ordinance, determine a filing fee for candidate filings for election for the positions of mayor and councilmember " 2.03. This ordinance is effective 90 days after its publication, except that if within 60 days after publication a petition requesting a referendum on this ordinance, signed by the number of registered voters of the City required by the Act is filed with the City Clerk, this ordinance will not be effective until approved by 51 % of the voters voting on the question of its adoption at a general or special election called by the Council for that purpose. 2.04. On the effective date of the Amendments, the City Clerk is authorized and directed to file copies of the Amendments with the Secretary of State of the State of Minnesota, the Hennepin County Recorder, and the City Clerk's office together with the certificate required by Section 410. 14 of the Act. Passed by the City Council of the City of Crystal, Minnesota this 6th day of July, 2010. First Reading: June 15, 2010 Second Reading: August 2, 2010 Published: August 12, 2010 ATTEST: Jan# Lewis, City Clerk DJK-215243v1 CR205-5