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2016.01.05 Council Meeting Agenda City Council Meeting Agenda January 5, 2016 7:00 P.M. Council Chambers THE CITY MANAGER’S COMMENTS ARE BOLDED. 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA The Council will consider approval of the agenda.* 3. APPEARANCES 3.1 Presentation of the Crystal Sparkles awards by West Metro Fire Auxiliary and the Light of Crystal. 3.2 Presentation of Police Chief’s Award to Peter and Mary Wiggins. 4. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from December 15, 2015; and b. The Council Work Sessions from December 15, 2015. 5. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 5.2 Approval of a resolution accepting a donation of $200.00 from Jean Mehr to the Crystal K-9 Unit Fund; 5.3 Approval of a resolution designating Wells Fargo Bank, N.A. – Crystal Branch as the City’s official depository for the year 2016; 5.4 Approval of designating the Sun Post as the primary legal newspaper and the Star Tribune as the secondary legal newspaper for the City of Crystal in 2016; 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda January 5, 2016 5.5 Approval of a resolution appointing the Assistant Weed Inspector; 5.6 Approval of an agreement with Metropolitan Council Environmental Services for force main sanitary sewer maintenance in Phase 15; and 5.7 Approval of the annual city staff appointments for 2016:* a. Hennepin County Recycling Group: City Manager Anne Norris; b. Metro Cities representative and alternate: Mayor Jim Adams and City Manager Anne Norris; c. LOGIS Board Member and alternate: City Manager Anne Norris and Finance Director Charles Hansen; d. Northwest Suburbs Cable Communications Commission members: Councilmember Julie Deshler and City Manager Anne Norris; and e. PUPS Board Member and alternate: Police Chief Stephanie Revering and Deputy Chief Doug Leslin. 6. OPEN FORUM (Open forum is an opportunity for persons in attendance to address the Council regarding items of concern. Each person will be allowed three minutes to speak and no items may be addressed for more than ten minutes. No Council action may be taken on any items brought before the Council on Open Forum. The Council may place items brought before it on Open Forum in agendas for subsequent Council meetings and staff reports may be required.) 7. REGULAR AGENDA 7.1 The Council will consider approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. Recommend approval of disbursements over $25,000. 7.2 The Council will consider a resolution approving a conditional use permit for Robbinsdale Area Schools to locate an educational facility in the Crystal Shopping Center. The owner of the Crystal Shopping Center is proposing a conditional use permit to allow a public institutional use (Robbinsdale School District) in the center. The property is zoned General Commercial (C-2). The proposed use would occupy 42,000 square feet in the southerly two-thirds of the west building at the Crystal Shopping Center. This space would house offices and classrooms for the Adult Academic Program and the Robbinsdale Transition Program. The City Code regards public institutional uses such as the proposed public school use as a conditional use within the C-2 zoning district. At its December 14 meeting the Planning Commission considered the conditional use permit application and recommended approval subject to conditions outlined in the staff report. Crystal City Council Meeting Agenda January 5, 2016 7.3 The Council will consider a resolution approving Police Equipment Revolving Fund (PERF) expenditure for purchase of two police patrol vehicles. The 2016 PERF includes funds for the purchase of two replacement patrol vehicles. Recommend approval of the resolution authorizing this purchase. 7.4 The Council will consider a resolution authorizing 2016 Capital Improvement Program (CIP) Fund expenditure for the purchase of an asset management system. The 2016 Utilities capital budget includes funds for purchase of an asset management software. Recommend approval of the resolution authorizing this purchase. 7.5 The Council will consider a resolution authorizing 2016 Capital Improvement Program (CIP) Fund expenditure for the purchase of a Utilities Division Unit #447 dump truck. The 2016 Utilities capital budget includes funds for purchase of a replacement tandem dump truck (the current truck is a 2002 model) . Recommend approval of the resolution authorizing this purchase. 7.6 The Council will consider a resolution authorizing 2016 Permanent Improvement Program (PIR) Fund expenditure for the purchase of a Street Division Unit #305 bucket truck. The 2016 Streets capital budget includes funds for purchase of a replacement bucket truck (existing vehicle is a 2000 model). Recommend approval of the resolution authorizing this purchase. 7.7 The Council will consider a resolution authorizing 2016 Permanent Improvement Program (PIR) Fund expenditure for the purchase of a Parks Division Unit #103 pickup truck. The 2016 Parks capital budget includes funds for purchase of a replacement pickup truck (the current vehicle is a 2000 model). Recommend approval of the resolution authorizing this purchase. 7.8 The Council will consider a resolution authorizing 2016 Permanent Improvement Program (PIR) Fund expenditure for the purchase of a Parks Division Lawn Mower. The 2016 Parks capital budget includes funds for purchase of a replacement lawn mower (the current vehicle is a 2003 model). Recommend approval of the resolution authorizing this purchase. Crystal City Council Meeting Agenda January 5, 2016 7.9 The Council will consider second reading of an ordinance amending Chapters 1 and 2 of the City Code. The proposed ordinance amends Chapters 1 and 2 of the City Code based on recommendations from the City Code Review Task Force. The City Council approved the first reading of the ordinance at its December 15 meeting. Recommend approval of the second reading of the ordinance. 7.10 The Council will consider annual Council appointments for 2016: a. Mayor Pro Tem: Julie Deshler b. Council liaison to the Environmental Quality Commission: Olga Parsons c. Council liaison to the Human Rights Commission: Laura Libby d. Council liaison to the Parks and Recreation Commission: Elizabeth Dahl e. Council liaison to the Planning Commission: Jeff Kolb f. Council representative to the Quad Cities Beyond the Yellow Ribbon Committee: Councilmember Julie Deshler Recommend approval of the Mayor’s recommendation to have the 2016 appointments remain the same as in 2015. 7.11 The Council will consider a resolution appointing Mary Serie as Crystal citizen representative to the West Metro Fire-Rescue District Board of Directors for a two- year term expiring December 31, 2017. In January 2014 the City Council appointed resident Mary Serie as Crystal’s citizen representative on the West Metro Fire-Rescue District Board for a two year term. Ms. Serie has re-applied to continue to serve in this position. Recommend approval of the resolution. 8. INFORMATION AND ANNOUNCEMENTS a. The City Council will have a work session on Thursday, January 14 at 6:30 p.m. in Conference Room A at City Hall. b. City offices will be closed on Monday, January 18 for Martin Luther King Jr. Day. c. The next Citizen Input Time is Tuesday, January 19 at 6:00 p.m. in Conference Room A at City Hall. d. The next City Council meeting begins at 7:00 p.m. on Tuesday, January 19, in the Council Chambers at City Hall. e. The Crystal Business Association meets on Wednesday, January 20, at 8:30 a.m. at a location to be determined. f. Girl and Boy Scout troops interested in leading the pledge at future regular City Council meetings may contact city staff for information. g. All City Council meetings and work sessions are open to the public as well as recorded and available for viewing or listening at www.crystalmn.gov. Crystal City Council Meeting Agenda January 5, 2016 9. ADJOURNMENT 10. MEETING SCHEDULE ON JANUARY 5, 2016 Time Type of Meeting Location 6:30 p.m. 1st Council Work Session to discuss: • Projects and assignments with Human Rights Commission Conference Room A 6:45 p.m. EDA Annual Organization Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Immediately following the Regular City Council Meeting 2nd City Council Work Session to discuss: • Continued work session from December 15 to discuss city manager evaluation (closed session)* • Constituent issues update • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Reminder that City offices are closed December 24, 25 and January 1, in observance of the Christmas and New Year’s holidays. Have safe, happy holidays; see you on January 5.