2015.11.03 Council Meeting Packet
Posted: October 30, 2015
CITY OF CRYSTAL
City Council Meetings
Tuesday, November 3, 2015
MEETING SCHEDULE
Time Type of Meeting Location
6:00 p.m.
Bass Lake Road Station Area Planning with
the Community Working Group and Urban
Design Associates
Community Room
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately
following the
Regular City
Council Meeting
City Council Work Session to discuss:
• 2016 utility rates
• Constituent issues update
• New business
• Announcements
Conference Room A
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
November 3, 2015
7:00 P.M.
Council Chambers
THE CITY MANAGER’S COMMENTS ARE BOLDED.
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
2. APPROVAL OF AGENDA
The Council will consider approval of the agenda.*
3. APPEARANCES
Chief Revering will present a Certificate of Appreciation to Pat Bedell, Crystal Crime
Prevention Board.*
4. COUNCIL MEETING MINUTES
The Council will consider the minutes from the following meetings in a single motion:
a. The Regular City Council Meeting from October 20, 2015; and
b. The Council Work Sessions from October 20, 2015.
5. CONSENT AGENDA
The Council will consider the following items, which are routine and non-controversial in
nature, in a single motion:
5.1 Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
5.2 Approval of a resolution accepting the following donations:
a. $500.00 from the Crystal Frolics Committee for the Crystal Police Explorers.
b. $109.25 from various donation boxes to the Crystal K-9 Unit Fund.
5.3 Accept resignation of Stephen Schwappach from City Code Review Task Force;
5.4 Approval of three solicitor licenses for Aaron Jahnke, Joshua Stover, and Alan
Wagner of The Window Store Home Improvements, Inc., to go door-to-door in
Crystal from November 4 – December 3, 2015, offering free estimates and
scheduling appointments for home improvement projects;
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Crystal City Council Meeting Agenda
November 3, 2015
5.5 Approval of a special permit for wine and beer at Bassett Creek Park on November
21 and 22, 2015 submitted by Ryan Larson for the state championship cyclo-cross
race; and
5.6 Approval of a resolution adjusting the assessment roll for 2015 delinquent accounts
(6518 – 31st Avenue North).
6. OPEN FORUM
(Open forum is an opportunity for persons in attendance to address the Council regarding
items of concern. Each person will be allowed three minutes to speak and no items may be
addressed for more than ten minutes. No Council action may be taken on any items brought
before the Council on Open Forum. The Council may place items brought before it on Open
Forum in agendas for subsequent Council meetings and staff reports may be required.)
7. REGULAR AGENDA
7.1 The Council will consider approval of disbursements over $25,000 submitted by the
Finance Director to the City Council, a list that is on file in the office of the Finance
Director.
Recommend approval of disbursements over $25,000.
7.2 The Council will consider a resolution of appreciation and thanks to the City of
Robbinsdale.
As the Council is aware, the water transmission line delivering water from
Minneapolis to Crystal’s reservoir has failed in 2013 and 2014, creating
disruptions to Robbinsdale’s residents and business community. This year’s
repairs and replacement of that water main have created traffic difficulties for
Robbinsdale as well. Recommend approval of the resolution thanking the
city of Robbinsdale.
7.3 The Council will consider a resolution for purchase of replacement sanitary sewer
manhole covers.
Crystal has sanitary sewer manhole covers throughout the system that are
not compliant with Inflow & Infiltration best practices. Recommend approval
of the purchase of 450 replacement manhole covers that are I & I compliant,
from the sanitary sewer utility fund.
7.4 The Council will consider a resolution supporting Crystal Little League’s grant
application to the Hennepin County Youth Sports Program.
Crystal Little League is submitting an application for grant funding to assist
with the renovation and rebuilding of the fields in the fall of 2016. In order for
the grant to be considered, the city needs to support the grant application.
Recommend approval of the resolution supporting this grant application.
8. INFORMATION AND ANNOUNCEMENTS
a. Bass Lake Road Station Area Planning meetings will be held on November 4, 6:00
p.m. in the Community Room at Crystal City Hall and November 5, 6:30 p.m. at
Rockford Road Library.
Crystal City Council Meeting Agenda
November 3, 2015
b. City offices will be closed in observance of the Veterans Day holiday on
Wednesday, November 11.
c. The Cavanagh Senior Apartments grand opening is Wednesday, November 11, 4 –
5:30 p.m.
d. The City Council will have a work session on Thursday, November 12 at 6:30 p.m.
in Conference Room A at City Hall.
e. Three Rivers Park District is hosting an Open House at the Crystal Community
Center on Thursday, November 12, 5:00 p.m., to discuss the Bassett Creek
Regional Trail.
f. The next Citizen Input Time begins at 6:00 p.m. on Tuesday, November 17, in
Conference Room A at City Hall.
g. The next City Council Meeting begins at 7:00 p.m. on Tuesday, November 17, in
the Council Chambers at City Hall.
h. The Crystal Business Association meets on Wednesday, November 18, at 8:30
a.m. at Anytime Fitness, 5570 West Broadway.
i. City offices will be closed for the Thanksgiving Holiday on Thursday and Friday,
November 26 and 27.
j. All City Council meetings and work sessions are open to the public as well as
recorded and available for viewing or listening at www.crystalmn.gov.
9. ADJOURNMENT
10. MEETING SCHEDULE ON NOVEMBER 3, 2015
Time Type of Meeting Location
6:00 p.m.
Bass Lake Road Station Area Planning with
the Community Working Group and Urban
Design Associates*
Community Room
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately
following the
Regular City
Council Meeting
City Council Work Session to discuss:
• 2016 utility rates
• Constituent issues update
• New business*
• Announcements*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
Crystal City Council Work Session Minutes October 20, 2015
Page 1 of 1
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the
City Charter, the first work session of the Crystal City Council was held at 6:30 p.m. on
Tuesday, October 20, 2015 in Conference Room A at City Hall located at 4141 Douglas
Drive, Crystal, Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city clerk recorded the attendance with the following members:
COUNCIL PRESENT: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
STAFF PRESENT: City Manager A. Norris, Assistant City Manager/Human
Resources Manager K. Therres, Public Works Director/City
Engineer M. Ray, Community Development Director J. Sutter,
Police Chief S. Revering, City Clerk C. Serres and City
Attorney T. Gilchrist.
OTHERS PRESENT: From Three Rivers Park District: Commissioner Dan Freeman,
Amy Gersky, Stephen Shurson, and Jonathan Vlaming
From TKDA: Mark Daubenberger
II. AGENDA
The Council and staff discussed the following agenda item:
1. Bassett Creek Regional Trail schematic design
Moved by Councilmember Peak and seconded by Councilmember Kolb to continue the
first work session to the beginning of the second work session, being held after the
conclusion of the regular Council meeting, to further discuss the Bassett Creek
Regional Trail schematic design.
Motion carried.
The work session ended at 7:00 p.m.
______________________________
Jim Adams, Mayor
ATTEST:
___________________________
Chrissy Serres, City Clerk
Crystal City Council Meeting Minutes October 20, 2015
Page 1 of 6
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council
was held on Tuesday, October 20, 2015 at 7:02 p.m. in the Council Chambers at 4141
Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order.
ROLL CALL
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city
clerk recorded the following attendance:
COUNCIL PRESENT: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
STAFF PRESENT: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City
Manager/Human Resources Manager K. Therres, Police Chief S. Revering, Public Works
Director/City Engineer M. Ray, City Planner D. Olson and City Clerk C. Serres.
PLEDGE OF ALLEGIANCE
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
The Council considered approval of the agenda.
Moved by Councilmember Peak and seconded by Councilmember Parsons to approve the
agenda.
Motion carried.
3. APPEARANCES
Police Chief Stephanie Revering presented awards to the Police Department for their work
on the Barway Collins case. Recognized were:
Commendation Bar:
Lieutenant Doug Leslin
Sergeant Brandon Dorr
Officer Kathi Lefty Gomez
Officer Tim Tourville
Officer Jake Albers
Officer Caleb Selin
Not in attendance at the meeting:
Sergeant Pete Underthun
Sergeant Tracie Lee-Faust
Officer Mason Barland
Officer Jessica Donahue
Officer Bryan Elfstrom
Officer Rob Hodge
Officer Geoff Kusick
Officer Jordan Myhre
Officer Jason Nolan
Officer Matt Saba
Officer Justin Tourville
Officer Jonathan Wilkes
Officer Matthew Wright
Chief’s Achievement Medal
Investigator Adam Harrer Investigator Matt Marson Investigator Sean Kwiatkowski
Crystal Police Department Medal of Merit
Lieutenant Derrick Hacker Investigator Julie Severson
Crystal City Council Meeting Minutes October 20, 2015
Page 2 of 6
City Manager Anne Norris also acknowledged Chief Stephanie Revering and the Crystal
Police Department’s receipt of Hennepin County’s Community Leadership Award in Law
Enforcement for their efforts in this case.
4. COUNCIL MEETING MINUTES
The Council considered the minutes from the following meetings in a single motion:
a. The Regular City Council Meeting from October 6, 2015;
b. The Council Work Session from October 6, 2015; and
c. The Council Work Session from October 8, 2015.
Moved by Councilmember Deshler and seconded by Councilmember Dahl to approve the
above minutes in a single motion.
Motion carried.
5. CONSENT AGENDA
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
5.1 Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
5.2 Approval of Resolution No. 2015-102, accepting the following donations:
a. $150.00 from Valleyfair to Crystal Explorers for working summer events.
b. $194.13 from various donation boxes to the Crystal K-9 Unit Fund.
Moved by Councilmember Deshler and seconded by Councilmember Parsons to approve
the consent agenda.
Motion carried.
6. OPEN FORUM
The following person addressed the Council:
Tom Schmitt, 3430 Florida Avenue North, regarding solar panel installation follow-up.
7. PUBLIC HEARINGS
7.1 The Mayor announced the purpose of the Public Hearing:
The consideration of a resolution for proposed assessments for Phase 14 Driveway
Construction and Sanitary Sewer Repair Project No. 2014-14.
Public Works Director/City Engineer M. Ray addressed the Council.
Crystal City Council Meeting Minutes October 20, 2015
Page 3 of 6
The Mayor opened the Public Hearing for testimony. The following person addressed
the Council about the project:
• Burt Orred, 6700 60th Avenue North.
There being no one else wishing to appear before the Council to give testimony,
Mayor Adams declared the Public Hearing closed.
Moved by Councilmember Deshler and seconded by Councilmember Libby to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2015 – 103
ADOPTING ASSESSMENT ROLL FOR
PHASE 14 STREET RECONSTRUCTION PROJECT’S
PRIVATE DRIVEWAY AND SEWER SERVICES
CONSTRUCTION PROJECT #2014-14
Voting aye: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
Motion carried, resolution declared adopted.
7.2 The Mayor announced the purpose of the Public Hearing:
The consideration of a resolution for proposed assessments for 2015 Alley and
Driveway Construction and Sanitary Sewer Repair Project No. 2015-07.
Public Works Director/City Engineer Mark Ray addressed the Council.
The Mayor opened the Public Hearing for testimony.
There being no one wishing to appear before the Council to give testimony, Mayor
Adams declared the Public Hearing closed.
Moved by Councilmember Kolb and seconded by Councilmember Deshler to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2015 – 104
ADOPTING ASSESSMENT ROLL FOR
2015 ALLEY AND PRIVATE DRIVEWAY AND
SEWER SERVICES CONSTRUCTION PROJECT #2015-07
Voting aye: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
Motion carried, resolution declared adopted.
7.3 The Mayor announced the purpose of the Public Hearing:
Crystal City Council Meeting Minutes October 20, 2015
Page 4 of 6
The consideration of a resolution adopting an Assessment Roll for Year 2015
delinquent accounts.
City Manager A. Norris addressed the Council.
The Mayor opened the Public Hearing for testimony.
There being no one wishing to appear before the Council to give testimony, Mayor
Adams declared the Public Hearing closed.
The following written appeals were received:
• Drew Johnson, 6518 31st Avenue North
• Lilmanie Petamar, 3712 Adair Avenue North
Moved by Councilmember Deshler and seconded by Councilmember Parsons to
adopt the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2015 – 105
RESOLUTION ADOPTING ASSESSMENT ROLL
FOR 2015 DELINQUENT ACCOUNTS
Voting aye: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
Motion carried, resolution declared adopted.
7.4 The Mayor announced the purpose of the Public Hearing:
To receive comment regarding the draft 2016 proposed budget.
City Manager A. Norris addressed the Council.
The Mayor opened the Public Hearing for testimony. The following person addressed
the Council:
• Tom Schmitt, 3430 Florida Avenue North
There being no one else wishing to appear before the Council to give testimony,
Mayor Adams declared the Public Hearing closed.
No Council action required.
8. REGULAR AGENDA
8.1 The Council considered approval of disbursements over $25,000 submitted by the
Finance Director to the City Council, a list that is on file in the office of the Finance
Director.
Councilmember Deshler read the list of disbursements over $25,000.
Crystal City Council Meeting Minutes October 20, 2015
Page 5 of 6
Moved by Councilmember Peak and seconded by Councilmember Kolb to approve
the list of disbursements over $25,000.
Voting aye: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
Motion carried.
8.2 The Council considered a commercial kennel license for Pet Supplies Plus at 345
Willow Bend (Crystal Shopping Center).
City Clerk C. Serres and applicants Paul and Cheryl Bechel addressed the Council.
Moved by Councilmember Deshler and seconded by Councilmember Peak to
approve a commercial kennel license for P & C Enterprises, LLC dba Pet Supplies
Plus located at 345 Willow Bend, contingent upon satisfactory final inspections.
Voting aye: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
Motion carried.
8.3 The Council considered a resolution for a conditional use permit for two drive-
through facilities and outdoor sales at 5717 West Broadway.
City Planner D. Olson and applicants Drew and Terri Kabanuk addressed the
Council.
Moved by Councilmember Deshler and seconded by Councilmember Parsons to
adopt the following resolution, the reading of which was dispensed with by
unanimous consent:
RESOLUTION NO. 2015 – 106
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
THE PROPERTY LOCATED AT 5717 WEST BROADWAY AVENUE
Voting aye: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
Motion carried, resolution declared adopted.
9. INFORMATION AND ANNOUNCEMENTS
Mayor Adams read the following announcements:
a. The Crystal Business Association meets on Wednesday, October 21, at 8:30 a.m. at
Crystal City Hall.
b. The next City Council Meeting begins at 7:00 p.m. on Tuesday, November 3, in the
Council Chambers at City Hall.
Crystal City Council Meeting Minutes October 20, 2015
Page 6 of 6
c. The next Citizen Input Time begins at 6:00 p.m. on Tuesday, November 17, in
Conference Room A at City Hall.
d. All City Council meetings and work sessions are open to the public as well as
recorded and available for viewing or listening at www.crystalmn.gov.
Councilmember Deshler announced that Three Rivers Park District is hosting an Open
House at the Crystal Community Center on Thursday, November 12, to discuss the
Bassett Creek Regional Trail.
Mayor Adams announced that there are METRO Blue Line Extension Light Rail Meetings
being held from November 3-6. The public is invited to a community meeting on
Thursday, November 5, from 6:30-8:30 p.m. at the Rockford Road Library.
Councilmembers Kolb and Parsons announced that West Metro Fire-Rescue District is
hosting its 1st annual Halloween event on Saturday, October 31. The fire stations in both
Crystal and New Hope will hand out candy, glow sticks and glow-in-the-dark fire helmets.
Firefighters will also be driving through neighborhoods, handing these items out to
children.
Councilmember Deshler announced the 4th annual Herzing from the Heart event: a healthy
Halloween. Many free events are planned, including dental cleanings and x-rays for kids
ages 4-17. Herzing University is located at 5700 W est Broadway.
Mayor Adams announced the annual Mayor’s Prayer Breakfast being held at 7 a.m. on
Friday, October 23, at Cooper High School in New Hope. Tickets are $10.
9. ADJOURNMENT
Moved by Councilmember Deshler and seconded by Councilmember Parsons to adjourn
the meeting.
Motion carried.
The meeting adjourned at 8:19 p.m.
____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Chrissy Serres, City Clerk
Crystal City Council Work Session Minutes October 20, 2015
Page 1 of 1
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council reconvened at 8:32 p.m. on
Tuesday, October 20, 2015 in Conference Room A at City Hall located at 4141 Douglas
Drive, Crystal, Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city clerk recorded the attendance with the following members:
COUNCIL PRESENT: Kolb, Libby, Parsons, Peak, Adams, Dahl and Deshler.
STAFF PRESENT: City Manager A. Norris, Assistant City Manager/Human
Resources Manager K. Therres, Public Works Director/City
Engineer M. Ray, Community Development Director J. Sutter,
Police Chief S. Revering, City Attorney T. Gilchrist and City
Clerk C. Serres
II. AGENDA
The Council and staff continued discussion of Bassett Creek Regional Trail schematic
design.
The Council and staff discussed the following agenda items of the second work
session:
1. Blue Line Extension – 10/19 open house recap
2. CPRR crossing quiet zones
3. Telecommunications towers
4. Constituent issues update
5. New business
6. Announcements
III. ADJOURNMENT
The work sessions adjourned at 9:41 p.m.
______________________________
Jim Adams, Mayor
ATTEST:
___________________________
Chrissy Serres, City Clerk
5.1
Page 1 of 1
APPLICATIONS FOR CITY LICENSE
November 3, 2015
GAS INSTALLER
Anderson Residential Heating & A/C 1628 County Hwy 10 #34 Spring Lake Park, MN 55432
Hillard Heating & Cooling Inc 13790 268th Ave Zimmerman, MN 55398
MN Heating & Air Cond 10701 93rd Ave N Ste B Maple Grove, MN 55369
PLUMBER
Anything Plumbing & Heating LLC 5377 Needham Ave St Michael, MN 55376
Warners Stellian Co 550 Atwater Circle St Paul, MN 55103
RENTAL – NEW
3619 Zane Ave N – Juan Orozco
RENTAL – RENEWAL
4409 Adair Ave N – JDA Group LLC (Conditional)
5209 Angeline Ave N – SL Property Holdings LLC
5330 Angeline Ave N – Mark and Amber Lange (Conditional)
5301 Byron Ave N – JTD Properties LLC
3157 Douglas Dr N – Drew and Terri Kabanuk
3335 Douglas Dr N – Drew and Terri Kabanuk
5136 Edgewood Ave N – Tom and Carrie McAuley
5146 Edgewood Ave N – Terry Aukema (Conditional)
5000 Fairview Ave N – Faye Case
3304 Hampshire Ave N – Sheila Arredondo (Conditional)
4832 Hampshire Ave N – Richard and Patricia Sandeen (Conditional)
4725 Maryland Ave N – Leyna Alford Spiller
3509 Perry Ave N – Brandon Moore (Conditional)
5649 Perry Ave N – Jason Coyle
4733 Welcome Ave N – Todd Shaw (Conditional)
5738 West Broadway – Tim Drew
3612 Xenia Ave N – L Snyder/T Brenny (Conditional)
5731 36th Ave N – Gary and Cheryl La Master
6610-6614 50th Ave N – Jeff Peterson (Conditional)
6315 55th Ave N – Crystal Senior Housing LTD/Calibre Chase (Conditional)
5101 56th Ave N – Community Involvement Programs
SIGN HANGER
Fast Eddy’s Flags & Signs 359 1st Ave S. So. St Paul, MN 55077
CITY OF CRYSTAL
RESOLUTION NO. 2015 -
RESOLUTION ACCEPTING DONATIONS FROM
CRYSTAL FROLICS COMMITTEE AND VARIOUS INDIVIDUALS
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
Crystal Frolics Committee Crystal Police Explorers $500.00
K-9 Donation Boxes Crystal K-9 Unit $109.25
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the Crystal
Frolics Committee and the various individuals who donated to the K-9 donation boxes.
Dated this 3rd day of November, 2015.
By:__________________________
Jim Adams, Mayor
ATTEST:
_________________________
Chrissy Serres, City Clerk
5.2
5.3
MEMORANDUM
DATE: October 27, 2015
TO: Crystal City Council
City Manager Anne Norris
FROM: Administrative Services Coordinator Trudy Tassoni
SUBJECT: Solicitor licenses for The Window Store Home Improvements, Inc.
The Window Store is requesting three solicitor licenses to go door-to-door in Crystal from
November 4 – December 3, 2015, offering free estimates and scheduling appointments for
home improvement projects.
The applicants are:
1. Aaron Jahnke
2. Joshua Stover
3. Alan Wagner
All three applicants passed criminal history background checks which were conducted by the
Police Department.
Council Action Requested
As part of the Consent Agenda, please consider approval of the solicitor licenses for
Aaron Jahnke, Joshua Stover, and Alan Wagner of The Window Store Home
Improvements, Inc., to go door-to-door in Crystal from November 4-December 3, 2015,
offering free estimates and scheduling appointments for home improvement projects.
All three applications are available for review in the city clerk’s office.
COUNCIL STAFF REPORT
Consent Agenda: Solicitor Licenses
Council Meeting: November 3, 2015
5.4
MEMORANDUM
DATE: October 28, 2015
TO: Crystal City Council
City Manager Anne Norris
FROM: City Clerk Chrissy Serres
SUBJECT: Application for Special Permit for Beer/Wine at Bassett Creek Park
Ryan Larson has applied for a special permit to serve beer/wine at Bassett Creek Park on
Saturday and Sunday, November 21 and 22, 2015, from 10:00 a.m. – 5:00 p.m. for the
Minnesota State Cyclocross Championships. They expect approximately 300-400 guests each
day to attend. The City received a Certificate of Liability Insurance showing coverage through
United States Fire Insurance Company and naming the City of Crystal as the certificate holder.
Council Action Requested
As part of the Consent Agenda on November 3, 2015, approve the Special Permit for
Beer/Wine submitted by Ryan Larson.
His application is available for review in the city clerk’s office.
COUNCIL STAFF REPORT
Consent Agenda: Special Permit for Wine/Beer
Council Meeting 11/3/2015
5.5
CITY OF CRYSTAL
RESOLUTION NO. 2015 - ___
RESOLUTION ADJUSTING ASSESSMENT ROLL –
FOR 2015 DELINQUENT ACCOUNTS
WHEREAS, on October 20, the Crystal City Council held a public hearing on assessments for
delinquent accounts; and
WHEREAS, on October 20, the City Council adopted Resolution #2015-105 adopting the
assessment roll as presented for the 2015 delinquent accounts; and
WHEREAS, during the October 20 public hearing, the City Council received an appeal regarding
a delinquent account for 6518 – 31st Avenue North; and
WHEREAS, staff reviewed the file regarding this property’s appealed delinquent amount.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Crystal, Minnesota,
amends the following delinquent amount for the 2015 delinquent accounts as follows:
6518 – 31st Avenue North $1,340.00
The owner of this property so assessed may, at any time prior to certification of the assessment to
Hennepin County, pay the whole of the assessment on such property.
If the entire assessment is paid by 4:30 p.m. on Wednesday, November 25,
2015, no interest will be charged.
Payments made from Thursday, November 12, 2015, through Wednesday,
November 25, 2015, will ONLY be accepted in the form of cash, money order,
cashiers check, or credit card at City Hall (MasterCard or VISA accepted).
Checks will not be accepted. Payments will be accepted in person at the front
desk of City Hall between the hours of 8:00 a.m. – 4:30 p.m., Monday - Friday.
Delinquent balances not paid by 4:30 p.m. on Wednesday, November 25, 2015,
will be assessed against the property. This means that the delinquent balance
will be reported to Hennepin County, which will add it to the 2016 property tax
statement for the Service Address. Assessed amounts will accrue interest at an
annual rate of twelve percent (12%) from November 1, 2015, through December
31, 2016.
The Assessing Specialist will transmit a certified duplicate of the final assessment listing to Hennepin
County to be extended on the property tax rolls of the county. Such assessments will be collected by
Hennepin County and will be remitted to the city in the same manner as other municipal taxes.
Adopted by the City Council of the City of Crystal this 3rd day of November, 2015.
___________________________
Jim Adams, Mayor
ATTEST:
______________________________
Chrissy Serres, City Clerk
5.6
7.1
CITY OF CRYSTAL
RESOLUTION #2015-____
RESOLUTION OF THANKS AND APPRECIATION
TO CITY OF ROBBINSDALE
WHEREAS, the city of Crystal, along with the cities of Golden Valley and New
Hope, form the Joint Water Commission (JWC) to purchase water from the city of
Minneapolis; and
WHEREAS, one of the JWC transmission water mains from Minneapolis passes
through the City of Robbinsdale; and
WHEREAS, in June 2013, this water main suffered a major break, causing
significant disruption for traffic and businesses in Robbinsdale; and
WHEREAS, in September 2014, this water main suffered another break, causing
flooding and property damage in Robbinsdale; and
WHEREAS, in 2015, the entire JWC water main through Robbinsdale was
replaced to minimize risk of future breaks, leaks and other disruptions; and
WHEREAS, this 2015 repair work created many traffic and business disruptions
in Robbinsdale.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The City Council of the City of Crystal sincerely thanks the city of Robbinsdale
for its cooperation and patience over the last three years as the issues
regarding the JWC water main have been addressed; and
2. The City of Crystal sincerely appreciates Robbinsdale as Crystal’s good
neighbor in providing services to the community.
Adopted this 3rd day of November, 2015.
__________________________
Jim Adams, Mayor
ATTEST:
__________________________
Chrissy Serres, City Clerk
7.2
7.3
7.3
7.3
7.3
7.3
7.4
7.4
Crystal American Little League
Hennepin County Youth Sports Program
Facility Application 2016
Project Location
Crystal American Little League Field
4800 Douglas Drive
Crystal MN 55428
County Commissioner, District 1: Mike Opat
Project Summary
Crystal American Little League (CLL) Baseball is a local non-profit organization within the city of
Crystal, Minnesota operating under a charter granted annually by Little League Baseball Inc., of
Williamsport, Pennsylvania. CLL was established in 1959. CLL just completed our 56th year of
operation.
CLL offers four divisions of play, Majors, A-Minor, B-Minor and Rookie, on three respective
fields, for boys and girls ages 5-12.
CLL is seeking funding in the amount of $ 38,012.97 for renovation and rebuilding of the infields
on the Major, A-Minor, and B-Minor fields. This renovation would involve the removal of existing
infield materials, laser grading of all infields to enhance drainage, rebuilding and installing the
mound and home plate areas of the field to meet regulations, re-installation of bases, coaches boxes,
and sod on the infield areas. This field renovation will improve the conditions of all of our fields,
and specifically will improve the safety of our fields for all players. Improved field conditions will
bring Crystal Little League back to the prominent league it has been in the past, allowing for the
more tournaments to be played in the community.
Improved field conditions for the Players and League
All in-fields currently show excessive wear areas creating holes, severe lips around the back
arc of the infield, and elevated areas from the rest of the fields.
Holes have developed throughout the years, creating a safety hazard for players.
Current conditions of all three fields are not up to current design standards for little league
fields, creating unsafe and unsatisfactory playing conditions.
Eliminating the holes, lips and other elevated areas will decrease the amount of player
injuries experienced through unsafe field conditions.
7.4
Gives us the ability to host additional post season tournaments, which turns into additional
playing time for our league players and players from other communities. As well, the
tournaments generate revenue and exposure to our league
Community
Community revitalization- with better quality fields and ability to host additional
tournaments, CLL will bring in more out of town visitors who will see what the City of
Crystal has to offer such as Crystal Cove Aquatic Center, Park facilities and trails.
Community Spirit- having more activity at the fields gives more visibility to what we have
to offer as a league and a city
Community Business-hosting tournaments will bring additional business to Crystal
businesses in multiple ways:
o CLL will purchase more supplies from local businesses for our concession stands
o Visitors will support area businesses while they are in the city for extended periods
of time between ball games
Geographic Location Map
Aerial view of CLL fields (Exhibit A)
Location Map with Relationship to other cities (Exhibit B)
Site Plan
Site plan (Exhibit C)
Resolution of City of Crystal
Resolution to be forwarded under separate cover
Project Timeline
The optimal timeline for the project is fall 2016. As much as we would like to complete in the
spring of 2016, we would lose the use of our fields for the 2016 season with the new sod
installation.
Crystal Little League will contract with Shwaders Sports Turf Management, a division of Shwaders
Lawn Care and Landscape to commence the project at the completion of our 2016 season.
The entire project will take 4-6 weeks depending on weather conditions. The renovation would
begin at the conclusion of the 2016 post season, around August 1, 2016. Completion would be by
September 30, 2016, so as the new sod can take root before the winter season.
7.4
Project Budget
Shwaders Sports Turf Management, a division of Shwaders Lawn Care and Landscape, would be
the contractors for this project. They have renovated many baseball and softball fields across the
metro area, including for the City of Richfield, and Osseo High School.
Renovation for each field will include: Removal and disposal of existing turf and infield skin
material, laser grading of said field, construction of pitcher’s mounds and home plates (Major and
A-minor field), clay for mounds and home plates, new equipment – pitching rubbers, 3 home plates,
3 sets of bases, 2 home plate tarps and 2 mound tarps, installation of bases on all fields, installation
of artificial turf for behind home plate (B-minor field) and coaches boxes on all, installation of
quick couplers on all 3 fields, sod and installation of sod on all 3 fields, approximately 30 yards of
screened top soil and 30 tons of red ball diamond aggregate.
Shwaders is also donating a one day field maintenance clinic each year for the first 3 years ($2,100
value).
Field 1 Infield Renovation (Major Field) $ 28,189.34
Field 2 Infield Renovation (B-Minor Field) $ 28,395.13
Field 3 Infield Renovation (A-Minor Field) $ 28,433.33
Top Soil and Red Ball Diamond, approx.* $ 1,950.00
Total Project Cost $ 86,967.80
If all 3 fields are completed at one time - $ 20,000.00
2015 Bid - Grand Total $ 66,967.80
10-15% Price increase for 2016 $ 10,045.17
2016 Total $ 77,012.97
CLL financing of project
Matching Funds from CLL Fundraising 2015 $ 8,000.00
Matching Funds from CLL Fundraising 2016 $ 11,000.00
Donation from West Metro Fire, 2015 $ 5,000.00
Donation from Crystal Lions, 2015 $ 1,000.00
Donation from West Metro Fire, 2016 approx. $ 14,000.00
Total financing secured present and future $ 39,000.00
Grant amount requested $ 38,012.97
7.4
Local Matching Funds
CLL is a self-supporting organization operating under a minimal budget. The major sources of
funding are registration fees, local business donations and fund-raising events. In addition, CLL
requires parental involvement within coaching, team parenting, building/grounds maintenance and
equipment maintenance and repairs. These volunteer hours greatly reduce the costs typically
associated with having to hire employees for these responsibilities.
CLL holds a number of fund-raising events and opportunities throughout the season which include:
1) CLL Opening Day Raffle: This is CLL’s most successful fundraiser. Each player is
encouraged to sell 10 raffle tickets to the family, friends, and people within the community.
Raffle Prizes are donated from area businesses and range from cash donations and gift
certificates, to materials goods and tickets for sporting events. Players receive an individual
prize for selling the most tickets. In 2008, raffle ticket sales assisted in paying for the
purchase and the installation of the CLL playground. In 2012, money raised was put towards
the new lighting installed on too fields. In 2015, this fundraiser generated over $11,650. In
2016, we have budgeted to generate $11,000.
2) Burger Bash: CLL partners with the City of Crystal and Big Louie's, a local restaurant, to
host this event. Donations from the local business community and sports organizations are
received for Basket Raffles. Volunteers donate the food and services for the dinner. In
2012, CLL hosted our First Annual Burger Bash generating $3,000.00. In 2013, 2014 and
2015, with a larger venue and additional advertising we generated a total of $10,000.00. The
2016 Burger Bash will be the 5th annual and will be held in partnership with the Crystal
Business Association. We are budgeted to generate approximately $5,000.
3) Team Raffle Baskets: CLL parents donate funds and partner with 2 other cross-divisional
teams to create a basket of items containing goods and/or certificates for services that center
around a theme (i.e. Summer Fun, Parents Night Out, Twins Baseball, etc.). These are
raffled off at the end of regular season play.
In 2015, CLL’s fund-raising efforts brought in over $18,500, the largest amount ever raised in
fundraising. A portion was set aside for the field renovation, while a portion was used to update
equipment. In 2016, CLL has a fundraising goal of $20,000. Of that, $10,000 would be put towards
renovation of the infields, while the remainder would go towards improving our fencing.
Partnerships
Over the last few years CLL has made a more concentrated effort to partner with community
businesses to raise money, sponsor teams, and provide donations to our league. CLL has had a
partnership with Crystal Park and Recreation, VFW Post 494, Crystal Lions Club, West Metro Fire
Rescue & Relief Association, All Star Sports, Dick's Sporting Good, Sports Authority, to name a
few, for several years. In 2015, we retained 14 team sponsors and added 3 new sponsors, including
Frankie’s Pizza, Chipotle, and Dairy Queen.
In addition, since 2012, we have shown an increase in our advertising partnerships, adding on
average 6-8 new businesses to our Booster Book each ear. We have received verbal commitments
from all of these companies for the 2016 season and are working to add more.
7.4
In 2014, CLL partnered with NEAR Food Shelf and the Robbinsdale Middle School National
Honor Society to accept food and monetary donations for NEAR Food Shelf. Over 2 years, CLL
has donated over 1,200 pounds of food. This partnership gives our little league players the
opportunity to give back to those less fortunate.
CLL has maintained a partnership with the Crystal Rotary Club since 2012. In addition to monetary
donations, we are working together to find an opportunity for the Rotary to volunteer with Crystal
Little League.
In 2015 we were able to partner with Minnesota Girls Baseball Association in offering baseball
clinics for the girls that play baseball in the area. Over a dozen girls played baseball for CLL on B-
Minor teams in 2015. We look forward to nurturing their development over the years to compete at
the higher levels.
Improved field conditions at Crystal Little League will enhance our partnership with the City of
Crystal Parks and Recreation department, allowing for the possibility of joint programs for t-ball
and baseball clinics. Additionally, this joint effort gives the opportunity to work with school based
programs promoted through the Park and Recreation Department whether it is baseball related or
other sports programs.
Environmental Improvements
The Crystal Little League infield areas of all 3 fields have experienced many issues with puddles
forming from rains throughout the season. Puddles form around the base areas, including
completely covering home plate. These lead to deeper holes in base lines making for an unsafe
environment for the kids to play.
With the laser grading of the infield, and subsequent conical grading of each field at a -0.33 to -0.66
percent slope, a smooth transition would transpire from infield to outfield. This proposed layout will
allow for the fields to properly drain without creating puddles.
Due to the excessive AgLime buildup over the years of continued added material, there will be
material removed from the field that could be recycled. We will work with the City of Crystal Parks
and Recreation department for the possibility of them re-using that material in other park areas.
Operations and Maintenance Statement
The CLL fields are on city owned property. As part of the use agreement, the City of Crystal is not
responsible for operations or maintenance of the CLL fields during baseball season.
CLL is required to adhere to Little League International standards of operation, field specifications
and safety regulations. CLL operates under volunteer leadership with the CLL President assuming
ultimate responsibility of ensuring CLL adheres to these standards. Volunteers are elected to serve
in various positions on the CLL Board of Directors to carry out league and facility operations and
maintenance responsibilities. CLL is responsible for the mowing and maintenance of all of the
fields. The general maintenance of the fields is the responsibility of the volunteer Field
Maintenance Officer who also employs local high school students as field service workers.
Responsibilities include: scoreboard/press box maintenance, general lawn care, general playground
7.4
maintenance and supervision, garbage/recycling, sweep walkways, grate, prep and maintain fields
between games and properly store all equipment, tools and machinery. League parents provide pre
and post season field cleanup in the spring and fall. In October, CLL equipment, signs and
machinery are stored and all facilities are locked up until the next spring.
The Crystal Little League fields are open from April through October seven days a week. At
present, during the week the fields are available for our use between 4:00pm and 9:00pm, and on
the weekends the fields are available for our use between 8:00am and 6:00pm.
Sources of operating funds include: player registration fees for spring and fall season, winter
training fees, parent required volunteer hours, local business monetary and in-kind donations, raffle
ticket sales, Burger Bash fundraiser, Booster Book and Field Sign Advertisements, team
sponsorships and other fundraising events.
User Characteristic and Estimate of Users
Regular Season Usage
22 teams x 12 per team x avg 3 games/week x 8weeks
6,336
Regular Season Interleague Play
6 teams x 12 per team x 3game/week x 4 weeks
864
Fall Ball Crystal Teams
8 teams x 12 per team x 1game/week x 6 weeks
576
Fall Ball Other City Teams
8 teams x 12 per team x 1 game/week x 6 weeks
576
Minor League Classic
36 teams x 12 per team x minimum 4 games per team
1,728
8/9 Year Old All Star Tournament
19 teams x 12 per team x minimum 4 games per team
912
Pre Season Regular Season Practice Schedule
22 teams x 12 per team x avg 3/week x 4 weeks
3,168
Regular Season Practice Schedule
22 teams x 12 per team x avg 1/ week x 8 weeks
2,112
Post Season Practice Schedule
5 teams x 13 per team x 16 days
1,040
In House Clinics
125 x 1 per year
125
Total Current Estimated Users
17,437
In addition to the total estimated users, many Crystal families use the CLL fields and playground
throughout the baseball season. There are approximately 2,550 children under the age of 14 living
within the city of Crystal.
Based on the US Census Bureau Data Set for year 2010 the city of Crystal has a population of
approximately 22,150 people. Approximately 8% of the people are within the ages of 5-12 and
have the option to play baseball for CLL. This number equates to just over 1,750 children. Based
7.4
on CLL 2015 registrations, almost 13% of the children within Crystal registered for the Little
League program.
With the proposed improvement, CLL will be able to offer an expanded season with additional
tournaments, inviting more families to the Crystal area. Once the renovations are completed, we
would like to hold a tournament in 2017 featuring teams from Iowa, South Dakota, and Minnesota
In addition, since its inception in 2009 the 8/9 Year Old All- Star Tournament has increased team
entrants from 12 teams in 2009 to 19 teams participating in 2015. During the 2015 tournament, we
continued to hear safety concerns from area coaches about the CLL field conditions. Completing the
renovations would bring the prestige back to CLL fields that were experienced in the early 2000’s.
The renovations, in combination with our lighted fields, would help to expand this tournament to
additional teams.
The Minor League Classic Tournament has been hosted by CLL for the past several years. Again,
the team participation has increased over the last few years from 29 in 2010 to 36 in 2015. With the
increase in entrants, the need for more games is necessary. In 2015, we had to partner with area
communities to host games due to the condition of our fields.
With newly renovated fields, CLL would be eligible to host other post season area tournaments. The
12 Year Old All-Star Tournament, the 11 Year Old All-Star Tournament and the 10 Year Old All-
Star Tournament are all post season tournaments that District 1 awards hosting opportunities to
various communities. Crystal would be eligible to host these tournaments, each having a minimum
of 16 team entrants and last over a period of two weeks. In 2014, a Metro All-Star tournament was
established between 10, 11 and 12 year old teams from District 1 and District 2. These tournaments
are also available to be hosted in various cities, and Crystal would be eligible to host.
Economic Impact Analysis
CLL has been in existence for over 50 years and is a mainstay for many families in the community.
Our lighted fields have enabled CLL to continue developing the program into an even more
attractive amenity within the city of Crystal. Having newly renovated infield will help in drawing
other communities to partner with CLL to host tournaments at the CLL fields.
In 2008, CLL organized inter-league play to promote community partnerships and the development
of Little League players within the city of Crystal and surrounding cities. Inter-league play is an
ongoing part of the CLL regular season play. In 2008, CLL hosted the District 9/10 Year Old All
Star Tournament and co-hosted the Division I Major Classic. CLL has played host to the Minor
League Classic since 2008. In 2009 CLL coordinated and hosted the first-ever 8/9 Year Old All
Star Tournament, which was comprised of 12 teams from Coon Rapids to Minnetonka. This
tournament has been hosted by CLL since its inception and continues to grow. In 2015, the
tournament had 19 teams that brought in large numbers of families from surrounding cities to
frequent local businesses.
7.4
2015 Tournament / Fall Ball Teams
All cities are within Hennepin County unless indicated
Minor League Classic 36 Teams
Crystal Golden Valley Hamel
Hopkins Otsego Wright Robbinsdale
St Louis Park Brooklyn Center Plymouth New Hope
8/9 Year Old All Star Tournament 14 Teams
Blaine Anoka Brooklyn Center Coon Rapids Am
Anoka
Coon Rapids Cardinals
Anoka
Plymouth New Hope Crystal Minnetonka (3 teams) Robbinsdale
Golden Valley Hamel Hopkins Otsego Wright
Fall Ball 19 teams
Crystal Golden Valley Hopkins
Otsego Wright St Louis Park Plymouth New Hope
CLL offers economical and affordable registrations fees that are the lowest in comparison to other
Little League Programs within the area. No child is ever turned away for an inability to pay the
registration fee. CLL offers full and partial scholarships for families. In 2015, scholarships were
given to 4% of the registered families. Low registration fees and scholarships have helped CLL to
maintain participation percentages by offering an affordable option to families who are a struggling
due to the downturn in the economy.
In Summary
CLL is requesting funding through the Hennepin County Youth Sports Program so it can offer a
safe, quality sports program for children within the city of Crystal without having to turn the cost
over to CLL parents to fund the necessary improvements. These improvements will:
Provide a safer playing field for players and families that meet Little League
International standards.
Increase participation percentages.
Increase player skill and development by hosting additional training camps that will
offer additional coaching opportunities and lead to more competitive play.
Increase multi-city and multi-county Little League partnerships.
Revitalize the local community by increasing traffic to area businesses.
Contact Information
For additional questions or requests for further documentation, please contact:
Sara Thurston Adam Wodtke
Crystal Little League President Crystal Little League Treasurer
crystalllbaseball@gmail.com awodtke@westmetrofire.com
763-971-0549 763-592-9532
612-236-3223
7.4
Exhibit A
Aerial view of Crystal Little League fields
Field 1
Field 2
Field 3
7.4
Exhibit B
Crystal Little League Boundaries
Orange shaded area
7.4
Exhibit C – Site Plan
Crystal Little League
7.4
7.4
Posted: October 30, 2015
CRYSTAL CITY COUNCIL
WORK SESSION AGENDA
Tuesday, November 3, 2015
To immediately follow the Regular Council Meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at ______ p.m. on Tuesday,
November 3, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Libby ____ Norris
____ Parsons ____ Therres
____ Peak ____ Hansen
____ Adams ____ Ray
____ Dahl ____ Revering
____ Deshler ____ Gilchrist
____ Kolb ____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. 2016 utility rates
2. Constituent issues update
3. New business*
4. Announcements*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
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