2015.10.06 Council Meeting Packet
Posted: October 2, 2015
CITY OF CRYSTAL
City Council Meetings
Tuesday, October 6, 2015
MEETING SCHEDULE
Time Type of Meeting Location
6:30 p.m. Reception for new officers Community Room
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately
following the
Regular Council
Meeting
City Council Work Session to discuss:
• Constituent issues update
• New business
• Announcements
Conference Room A
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at
(763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
City Council Meeting Agenda
October 6, 2015
7:00 P.M.
Council Chambers
THE CITY MANAGER’S COMMENTS ARE BOLDED.
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
2. APPROVAL OF AGENDA
The Council will consider approval of the agenda.*
3. SWEARING-IN CEREMONY
The Mayor will swear in Police Officers Andy Sharratt and Gabe Storz.
4. COUNCIL MEETING MINUTES
The Council will consider the minutes from the following meetings in a single motion:
a. The Regular City Council Meeting from September 16, 2015;
b. The Council Work Session from September 16, 2015; and
c. The Council Work Session from October 1, 2015.
5. CONSENT AGENDA
The Council will consider the following items, which are routine and non-controversial in
nature, in a single motion:
5.1 Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
5.2 Approval of a resolution accepting the following donations:
a. $100.00 from ReNae Bowman to the Crystal K-9 Unit Fund
b. $150.36 from Cub Foods fundraiser to the Crystal Initiatives Fund
c. $262.17 from various donation boxes to the Crystal K-9 Unit Fund
5.3 Accept resignation of Amy Moser from City Code Review Task Force; and
5.4 Approval of a resolution making annual elections for the 2016 insurance policy.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Crystal City Council Meeting Agenda
October 6, 2015
6. OPEN FORUM
(Open forum is an opportunity for persons in attendance to address the Council regarding
items of concern. Each person will be allowed three minutes to speak and no items may be
addressed for more than ten minutes. No Council action may be taken on any items brought
before the Council on Open Forum. The Council may place items brought before it on Open
Forum in agendas for subsequent Council meetings and staff reports may be required.)
7. PUBLIC HEARING
7.1 The Mayor will open a public hearing to receive comment and consider a resolution
ordering Phase 15 Twin Oaks Street Reconstruction, Project No. 2015-15.
Earlier this year the Council had a work session discussion about proposed
Phase 15 of the street reconstruction project in Twin Oaks neighborhood.
The neighborhood open house is October 1 and staff will have a summary of
the open house at the October 6 meeting. Once the Council has received
public input on the project, recommend approval of the resolution ordering
Phase 15 of street reconstruction in Twin Oaks neighborhood.
8. REGULAR AGENDA
8.1 The Council will consider approval of disbursements over $25,000 submitted by the
Finance Director to the City Council, a list that is on file in the office of the Finance
Director.
Recommend approval of disbursements over $25,000.
8.2 The Council will consider civil penalties for the violation of ordinances and laws
relating to the illegal sale of tobacco to an underage person by Liquor Barrel Wine
and Spirits located at 5628 West Broadway.
Earlier this year, Liquor Barrel Wine and Spirits was found guilty of selling
tobacco to an underage person. This is a first violation of the tobacco laws
for this business. According to Section 1137 of the City Code, for a first
violation the Council may impose civil penalties of a fine of up to $750 and a
license suspension of up to 1 day.
8.3 The Council will consider a resolution awarding preparation of plans to
specifications professional services contract for Phase 15 Twin Oaks Street
Reconstruction, Project No. 2015-15.
In order to proceed with Phase 15 of the street reconstruction project,
professional services are needed to prepare the plans and specifications.
Recommend approval of the resolution awarding the professional services
contract for this project to SEH.
8.4 The Council will consider a resolution amending 2015 capital budgets.
Crystal City Council Meeting Agenda
October 6, 2015
The Council received the proposed 2015 capital budget amendments at its
October 1 work session. Recommend approval of the resolution approving
the various amendments.
9. INFORMATION AND ANNOUNCEMENTS
a. The Crystal City Council will hold a work session on Thursday, October 8, at 6:30
p.m. at City Hall, in Conference Room A.
b. Metro Transit is holding a meeting about the proposed Blue Line Extension
(Bottineau light rail transit) project at the Crystal Community Center on Monday,
October 19 from 5:00-7:30 p.m. This is an open house format, feel free to come
and go at any time. The main topic will be the environmental analysis of the
proposed project.
c. The next Citizen Input Time begins at 6:00 p.m. on Tuesday, October 20, in
Conference Room A at City Hall.
d. The next City Council Meeting begins at 7:00 p.m. on Tuesday, October 20, in the
Council Chambers at City Hall.
e. The Crystal Business Association meets on Wednesday, October 21, at 8:30 a.m.
at Crystal City Hall.
f. All City Council meetings and work sessions are open to the public as well as
recorded and available for viewing or listening at www.crystalmn.gov.
10. ADJOURNMENT
11. MEETING SCHEDULE ON OCTOBER 6, 2015
Time Type of Meeting Location
6:30 p.m. Reception for new officers Community Room
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately
following the
Regular Council
Meeting
City Council Work Session to discuss:
• Constituent issues update
• New business*
• Announcements*
Conference Room A
* Denotes no supporting information included in the packet.
Have a great weekend; see you at Tuesday’s meeting.
3.
Crystal City Council Meeting Minutes September 16, 2015
Page 1 of 7
1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council
was held on Wednesday, September 16, 2015 at 7:00 p.m. in the Council Chambers at
4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order.
ROLL CALL
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city
clerk recorded the following attendance:
COUNCIL PRESENT: Deshler, Kolb, Libby, Parsons, Peak and Adams.
ABSENT: Dahl.
STAFF PRESENT: City Manager A. Norris, Assistant City Manager/Human Resources
Manager K. Therres, Community Development Director J. Sutter, Public Works
Director/City Engineer M. Ray, Police Chief S. Revering, City Attorney T. Gilchrist and City
Clerk C. Serres.
OTHERS PRESENT: Project Manager Aaron Ditzler, P.E. from Short Elliott Hendrickson
Inc. (SEH)
PLEDGE OF ALLEGIANCE
Mayor Adams led the Council and audience in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
The Council considered approval of the agenda.
Moved by Mayor Adams and seconded by Councilmember Peak to modify the agenda to
add a special appearance by West Metro Fire Rescue-District Assistant Chief Jonathan
Tate. (NOTE: J. Tate made his special appearance before Regular Agenda 7.7)
Motion carried.
Moved by Councilmember Kolb and seconded by Councilmember Deshler to approve the
agenda, as modified above.
Motion carried.
3. PROCLAMATION
Mayor Adams read a proclamation declaring September 22, 2015 as Almsted’s Fresh
Market Day in the City of Crystal and presented it to Jim Almsted, who addressed the
Council.
4. COUNCIL MEETING MINUTES
The Council considered the minutes from the following meetings in a single motion:
a. The Regular City Council Meeting from September 1, 2015;
b. Two Council Work Sessions from September 1, 2015; and
Crystal City Council Meeting Minutes September 16, 2015
Page 2 of 7
c. The Council Work Session from September 10, 2015.
Moved by Councilmember Kolb and seconded by Councilmember Peak to approve the
above minutes in a single motion.
Motion carried.
5. CONSENT AGENDA
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
5.1 Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
5.2 Approval of Resolution No. 2015-91, accepting the following donations:
a. $225.00 from Crystal Lions for Crystal Police Explorers.
b. $175.00 from Crystal Lions for Crystal Crime Prevention.
5.3 Approval of Resolution No. 2015-92, adopting Appendix IV of the Crystal City Code
relating to the 2016 Fee Schedule – Main Section.
Moved by Councilmember Deshler and seconded by Councilmember Libby to approve the
consent agenda.
Motion carried.
6. OPEN FORUM
No public comment was given during Open Forum.
7. REGULAR AGENDA
7.1 The Council considered approval of disbursements over $25,000 submitted by the
Finance Director to the City Council, a list that is on file in the office of the Finance
Director.
Mayor Adams read the list of disbursements over $25,000.
Moved by Councilmember Parsons and seconded by Councilmember Deshler to
approve the list of disbursements over $25,000.
Voting aye: Deshler, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Dahl.
Motion carried.
7.2 The Council considered second reading and adoption of an ordinance amending
Section 802 regarding placement of utility facilities.
Crystal City Council Meeting Minutes September 16, 2015
Page 3 of 7
City Manager A. Norris addressed the Council. Patrick Haggerty from CenturyLink
also addressed the Council and answered questions.
Moved by Councilmember Deshler and seconded by Councilmember Peak to adopt
the following ordinance:
ORDINANCE NO. 2015 - 07
AN ORDINANCE RELATING TO THE PLACEMENT OF UTILITY FACILITIES;
AMENDING SECTION 802.45 OF THE CRYSTAL CITY CODE
And further, that this is the second and final reading.
Voting aye: Deshler, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Dahl.
Motion carried.
7.3 The Council considered a resolution declaring the amount to be assessed, ordering
preparation of assessment roll and setting the date for public hearing for Phase 14
North Lions Park Driveway and Sewer Services Project, Project No. 2014-14.
Public Works Director M. Ray addressed the Council.
Moved by Councilmember Kolb and seconded by Councilmember Libby to adopt the
following resolution with a typographical correction, the reading of which was
dispensed with by unanimous consent:
RESOLUTION NO. 2015 – 93
DECLARING AMOUNT TO BE ASSESSED, ORDERING PREPARATION OF
ASSESSMENT ROLL AND SETTING DATE FOR PUBLIC HEARING
NORTH LIONS PARK PHASE 14
PRIVATE DRIVEWAYS AND SEWER SERVICES
PROJECT #2014-14
Voting aye: Deshler, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
7.4 The Council considered a resolution declaring the amount to be assessed, ordering
preparation of assessment roll and setting the date for public hearing for 2015 Alley
and Driveway Construction Project; Project No. 2015-07.
Public Works Director M. Ray addressed the Council.
Crystal City Council Meeting Minutes September 16, 2015
Page 4 of 7
Moved by Councilmember Deshler and seconded by Councilmember Parsons to
adopt the following resolution, the reading of which was dispensed with by
unanimous consent:
RESOLUTION NO. 2015 – 94
DECLARING THE AMOUNT TO BE ASSESSED, ORDERING PREPARATION OF
ASSESSMENT ROLL AND SETTING DATE FOR PUBLIC HEARING
FOR 2015 ALLEY AND DRIVEWAY CONSTRUCTION
PROJECT #2015-07
Voting aye: Deshler, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
7.5 The Council considered a resolution approving the closure of a portion of Brunswick
Avenue North in Bassett Creek Park.
Public Works Director M. Ray addressed the Council.
Moved by Councilmember Parsons and seconded by Councilmember Peak to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2015 – 95
APPROVING THE CLOSURE OF A PORTION OF
BRUNSWICK AVENUE NORTH IN BASSETT CREEK PARK
Voting aye: Deshler, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
7.6 The Council considered a resolution accepting the feasibility report and setting the
date for public improvement hearing for Phase 15 Twin Oaks Street Reconstruction
Project, Project No. 2015-15.
Public Works Director M. Ray addressed the Council. Project Manager Aaron
Ditzler, P.E. from Short Elliott Hendrickson Inc. (SEH) presented to the Council.
Moved by Councilmember Deshler and seconded by Councilmember Kolb to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
Crystal City Council Meeting Minutes September 16, 2015
Page 5 of 7
RESOLUTION NO. 2015 – 96
ACCEPTING FEASIBILITY REPORT AND CALL FOR
IMPROVEMENT HEARING
PHASE 15 STREET RECONSTRUCTION
PROJECT #2015-15
Voting aye: Deshler, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Dahl.
Motion carried, resolution declared adopted.
The Regular Agenda was suspended to allow a special appearance by West Metro Fire
Rescue-District Assistant Chief Jonathan Tate, who reported on West Metro Fire-Rescue
District’s awards banquet commendations:
Douglas C. Smith Award for Excellence to Captain Sean Watson for his extensive work
with the 2014 recruit class and his work implementing excellent training for the entire
department; Firefighter of the Year to Captain Jason Braun for his work as a training
captain and helping with the recruit class and youth fire explorers; Rookie of the Year to
Firefighter Recruit Eric Grimes for helping the victims of a car crash in Robbinsdale as a
civilian passerby; Innovation Award to Asst. Chief Josh Kunde for his logistics program
development and maintenance work to streamline operations, saving the district over
$15,000 in costs that would have otherwise been incurred by utilizing outside vendors;
Inspiration Award to Firefighter Jeff Rowedder for inspiring the recruit class through
dedication and setting an example; Customer Service Award to Assistant Chief Jonathan
Tate and Lt. Jeff Hortenbach for helping citizens with exceptional caring and for showing
compassion to a resident on a fire scene.
Chief’s Commendations were awarded to the following:
- The entire recruit class for excellence and willingness to go above and beyond (i.e.
nearly the entire class has chosen to become EMT’s rather than First Responders –
at their own cost) and for helping recruits from other fire departments excel in the
recruit academy due to their superior pre-academy training at WMFRD.
Louis Biondo
Jared Carlson
Nazib Chowdhury
Eric Enselein
Rick Fosler
Eric Grimes
Tara Piazza
Raul Valadez
Mike Zacharias
- Assistant Chief Adam Wodtke for development and innovation in the training program
- Assistant Chief Tim Herlofsky for helping with the logistics innovations and
implementation
- Captain Tom Anderson for great work with the Explorers and leadership at his station
- Captain Matt Rowedder for great leadership at his station
- Captain Brian Roby for exceptional work with the training program
- Firefighter Pat O’Malley for his informal leadership at his station
- Firefighter Vance Schwartz for extraordinary planning and implementation of funerals
for a retired firefighter and the father of a current firefighter
- Firefighter Todd Moser for his informal leadership at his station
- Wendy Grimes for helping with the car crash victims previously mentioned
Crystal City Council Meeting Minutes September 16, 2015
Page 6 of 7
The Regular Agenda resumed.
7.7 The Council considered a request from Crystal Gallery Mall (5502 West Broadway)
to extend the deadline for completion of their parking lot and landscape
improvements to June 30, 2016.
Community Development Director J. Sutter addressed the Council.
Moved by Councilmember Kolb and seconded by Councilmember Peak to approve
the request from Crystal Gallery Mall (5502 West Broadway) to extend the deadline
for completion of their parking lot and landscape improvements to June 30, 2016.
Voting aye: Deshler, Kolb, Libby, Parsons, Peak and Adams.
Absent, not voting: Dahl.
Motion carried.
8. INFORMATION AND ANNOUNCEMENTS
Mayor Adams read the following announcements:
a. The Annual Kids Garage Sale is Saturday, September 19 from 8:30 a.m. – noon at
Crystal Community Center. Visit the city’s website for more information.
b. The Run for Rocco event is September 26 at Bassett Creek Park. The Kids Race
begins at 8:30 a.m. and the 5K walk/run begins at 9:00 a.m.
c. A Community meeting to gather input on the Bass Lake Road Station Area Plan for
the Blue Line Light Rail extension (Bottineau LRT) will be Tuesday, September 29
from 6:00 – 7:30 p.m. at Crystal Community Center.
d. The Crystal City Council will hold a work session on October 1 at 6:30 p.m. at Crystal
City Hall, in the Conference Room A.
e. The next City Council Meeting begins at 7:00 p.m. on Tuesday, October 6, in the
Council Chambers at City Hall.
f. The Crystal Business Association meets on Wednesday, October 21, at 8:30 a.m. at
Crystal City Hall.
g. All City Council meetings and work sessions are open to the public as well as
recorded and available for viewing or listening at www.crystalmn.gov.
9. ADJOURNMENT
Moved by Councilmember Peak and seconded by Councilmember Parsons to adjourn the
meeting.
Motion carried.
Crystal City Council Meeting Minutes September 16, 2015
Page 7 of 7
The meeting adjourned at 8:09 p.m.
____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Chrissy Serres, City Clerk
Crystal City Council Work Session Minutes September 16, 2015
Page 1 of 1
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at 8:41 p.m. on
Wednesday, September 16, 2015 in Conference Room A located at 4141 Douglas Drive,
Crystal, Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city clerk recorded the attendance with the following members:
COUNCIL PRESENT: Deshler, Kolb, Libby, Parsons, Peak and Adams.
ABSENT: Dahl.
STAFF PRESENT: City Manager A. Norris, Assistant City Manager/Human
Resources Manager K. Therres, Public Works Director/City
Engineer M. Ray, Police Chief S. Revering, City Clerk C.
Serres and City Attorney T. Gilchrist.
II. AGENDA
The Council and staff discussed the following agenda items:
1. Constituent issues update
2. New business
3. Announcements
III. ADJOURNMENT
The work session adjourned at 9:09 p.m.
______________________________
Jim Adams, Mayor
ATTEST:
___________________________
Chrissy Serres, City Clerk
Crystal City Council Work Session Minutes October 1, 2015
Page 1 of 1
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at 7:01 p.m. on Thursday,
October 1, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city manager recorded the attendance with the following members:
COUNCIL PRESENT: Dahl, Deshler, Kolb, Parsons, Peak and Adams.
ABSENT: Libby.
STAFF PRESENT: City Manager A. Norris, Police Chief S. Revering and City
Attorney T. Gilchrist.
OTHERS PRESENT: DeYoung representatives Karen DeYoung and Janice Downing
and City Code Review Task Force Chair A. Richter and Vice Chair C. Maristany.
II. AGENDA
The Council and staff discussed the following agenda items:
1. City Code Review Task Force status report
2. Consultant update
3. Advisory Commissions – recruiting and other discussion
4. Amendments to 2015 capital budgets
5. Closing City Offices on December 24
III. ADJOURNMENT
The work session adjourned at 9:14 p.m.
______________________________
Jim Adams, Mayor
ATTEST:
___________________________
Anne Norris, City Manager
5.1
Page 1 of 2
APPLICATIONS FOR CITY LICENSE
October 6, 2015
GAS INSTALLER
Air Rite Heating 6935 146th ST W #3 Apple Valley, MN 55124
Alexander Plumbing 13972 Ember Way Apple Valley, MN 55124
M H Plumbing 6725 277th Ave NW Isanti, MN 55040
PLUMBER
Alexander Plumbing 13972 Ember Way Apple Valley, MN 55124
Good News Heating dba Kingsway Plumbing 451 Babcock Cir Delano, MN 55328
M H Plumbing 6725 277th Ave NW Isanti, MN 55040
Peterson Pinney Inc 4151 Coon Rapids Blvd Coon Rapids, MN 55433
Precision Plumbing 4124 Mackenzie Ct St Michael, MN 55376
REFUSE HAULER
ACE Solid Waste 6601 McKinley St NW Ramsey, MN 55303
Advanced Disposal dba Veolia 309 Como Ave St Paul, MN 55103
Allied Waste Services 8661 Rendova St NE Circle Pines, MN 55014
Curbside Waste Inc 5232 Hanson Ct N Crystal, MN 55429
Randy’s Sanitation P O Box 169 Delano, MN 55328
Sanimax USA 505 Hardman Ave So St Paul, MN 55075
RENTAL – NEW
4224 Edgewood Ave N – Matt Selden
5901 Idaho Ave N – Julie Dalton (Conditional)
RENTAL – RENEWAL
4343 Adair Ave N – Andrew/Michelle Slotto
2701 Brunswick Ave N – Granite Cliffs Apartments
6425 Cloverdale Ave N – Surinder Mohan Sharma (Conditional)
5107 Corvallis Ave N – Mike Kokotovich (Conditional)
6328/6332 Corvallis Ave N – Michael/Sue Broughton
5009 Florida Ave N – Toby/Claudia Carrillo (Conditional)
5401 Georgia Ave N – Jon Huelskamp (Conditional)
3528 Hampshire Ave N – Danielle/Chris Fett (Conditional)
3816 Hampshire Ave N – Michael Mills (Conditional)
4709 Hampshire Ave N – Iasis II LLC (Conditional)
4840 Hampshire Ave N – John/Linda McGraw (Conditional)
3132 Idaho Ave N – Paxton/Stacy Garner (Conditional)
4824 Idaho Ave N – Eleasah Crooks (Conditional)
4116 Jersey Ave N – Laura Anderson Kranz
4807 Jersey Ave N – RLR Real Estate LLC
6726 Lombardy La – Deborah/Robert Brenton IV (Conditional)
3501 Louisiana Ave N – Cambridge Apartments (Conditional)
7021 Markwood Dr N – K Henke/R Ledoux (Conditional)
3424 Regent Ave N – Jared Schmillen/Leanna Wangerin Schmillen
3625 Welcome Ave N – Maury Beaulier c/o Renters Warehouse (Conditional)
4755 Welcome Ave N – M Demetriou/D Demetriou (Conditional)
3109 Winnetka Ave N – M T and M Tjosvold c/o Mary T Inc
2957 Yukon Ave N – Retirement Options II LLC
5.1
Page 2 of 2
5316 35th Ave N – Jared Schmillen/Leanna Wangerin Schmillen (Conditional)
8117 35th Ave N – David Barbee c/o Total Real Estate Success (Conditional)
5800 36th Ave N – Good Enterprises c/o DJ Chawla
6714 45th Pl N – Wee Min Chan
5109 49th Ave N - Amber Zedler
5425 52nd Ave N – Iasis V, LLC (Conditional)
6325 52nd Ave N – JNF Properties 3 LLC (Conditional)
6611 52nd Ave N – JNF Properties 4 LLC (Conditional)
6635 52nd Ave N – JNF Properties 5 LLC (Conditional)
6432 57th Ave N – Thomas Miller
SIGN HANGER
K.O.R.T Sign Design 6146 Olson Memorial Highway Golden Valley, MN 55422
CITY OF CRYSTAL
RESOLUTION NO. 2015 -
RESOLUTION ACCEPTING DONATIONS FROM
RENAE BOWMAN AND VARIOUS INDIVIDUALS
WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the
following donations:
Donor Purpose Amount
ReNae Bowman Crystal K-9 Unit Fund $100.00
Cub Foods Fundraiser Crystal Initiatives Fund $150.36
K-9 Donation Boxes Crystal K-9 Unit Fund $262.17
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks ReNae
Bowman and the various individuals who donated to the Cub Foods fundraiser and K-9 donation
boxes.
Dated this 6th day of October, 2015.
By:__________________________
Jim Adams, Mayor
ATTEST:
_________________________
Chrissy Serres, City Clerk
5.2
5.3
5.4
5.4
5.4
Memorandum
DATE: October 6, 2015
TO: City Council
FROM: Mark Ray, PE, Public Works Director
SUBJECT: Phase 15 Reconstruction – Hold Public Improvement Hearing, Order
Improvement and Plans and Specs
Summary
Phase 15 is proposed to take place in 2016. At the September 16th Council meeting the
Council accepted the feasibility report and called for the public improvement hearing at
the October 6, 2015 City Council meeting.
The purpose of the public improvement hearing is for the City Council to discuss a
specific local improvement before ordering the plans and specifications. At the
Improvement Hearing interested persons may voice their concerns, whether or not they
are in the proposed assessment area. The Council considers all the information in the
Feasibility Report and any other information necessary for Council deliberation.
Once the hearing has been held, in order to continue the design process for the Phase
15 street reconstruction the Council will need to order the public improvement and the
preparation of plans and specifications for the project.
Ordering the public improvement and the preparation of the plans and specifications will
be the third of six Council meetings, over the next year, where project items will come to
the Council for consideration and proposed action.
Opportunities for public input have and will continue to occur throughout the project.
Attachments
• Phase 15 Location Map
• Phase 15 Schedule
• Phase 15 Resolution
Recommended Action
• Open the public hearing and take public comment.
• Motion to approve the resolution ordering the public improvement and
preparation of the plans and specifications.
7.1
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FILE NO.CRYST133036
FIGURE 1
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Project Limits
Area Not in Study
7.1
2016 – Phase 15 Twin Oaks Street Reconstruction Project Process (2015-15)
429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements.
Date Project Step Purpose of Step Council Action Staff Action
June 2, 2015 Council work session on Feasibility
Report Discuss Phase 15 project and first steps of starting design.
June 16, 2015 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2015
September 10, 2015 Council Work session Update Provide the Council with information on the Feasibility Report and the next required steps.
September 16, 2015 Accept Feasibility Report and Call for
Improvement Hearing
The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and
potential assessments. As part of the meeting the City Council will also set the date and time for
the Improvement Hearing as required by the 429 process. Resolution 2015
October 1, 2015 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions
they have about the project. Meeting will be in the Community Room from 6pm to 8pm. Mail Notices late
September 2015
October 6, 2015 Improvement Hearing
The purpose of this hearing is for the City Council to discuss a specific local improvement before
ordering it done. The Council considers all the information in the Feasibility Report and any other
information necessary for Council deliberation.
At the Improvement Hearing interested persons may voice their concerns, whether or not they are
in the proposed assessment area. A reasonable estimate of the total amount to be assessed and
a description of the methodology used to calculate individual assessments for affected parcels
must be available at the hearing. If the Council rejects the project, it may not reconsider that same
project unless another hearing is held following the required notice.
Public Hearing
Mail notice:
late September
2015
Ad in paper:
Last week in
September and
first week in
October
October 6, 2015 Order Improvement and Preparation of
Plans and Specifications
The project may be ordered any time within 6 months after the Improvement Hearing. It is not
advisable to change project parameters after ordering the improvement. Upon ordering the
improvement construction drawings and specifications are prepared. Any changes to the project
scope after this point will require redesign effort with additional cost and staff time as a result. This
also has the potential to delay the project.
Resolution 2015
Early January 2016 Neighborhood Meeting Present plans and specifications to the neighborhood. Gather resident input on concerns or
questions they have about the project.
Mail notice:
Late December
2015
February 2, 2016 Approve Plans and Order
Advertisement for Bids This step is a requirement of the 429 process. Resolution 2016
Mid February 2016 Publish Ad for Bid in Sun Post News
Paper A step in the bidding process. The project will also be advertised on Quest CDN website Publish Ad for Bid
March 8, 2016
Bid Opening – 11:00 A.M.
Final step in the bidding process. Bids are opened by staff and tabulated. From here staff will
make a recommendation to the City Council for award. Open Bids
March 15, 2016
Declare Amount to be assessed Order
Preparation of Assessment Roll and
Call for Assessment Hearing
The City Council will set the date and time for the Assessment Hearing as required by the 429
process. Resolution 2016
April 5, 2016 Council work session on Phase 15 Discuss Phase 15 assessments, bids, and construction process
7.1
Date Project Step Purpose of Step Council Action Staff Action
April 19, 2016 Assessment Hearing
The purpose of this hearing is to give property owners an opportunity to express concerns about
the actual special assessment. At the Assessment Hearing the City Council shall hear and
consider all objections to the proposed assessment, whether presented orally or in writing. This is
a required step in the 429 process.
Public Hearing
Mail notice:
Early April
Ad in paper:
Early April
April 19, 2016 Adopt Assessments
City Council must, by resolution, adopt the same as the special assessment against the lands
named in the assessment roll. This step is a requirement of the 429 process and allows for the
project to move forward with beginning the actual construction process. Once the assessment roll
is adopted the assessments are set and become liens against the properties listed.
Resolution 2016
Mail notice of
adoption on April
20, 2016
April 19, 2016 Accept Bids and Award Contracts City Council approves all the project construction-related contracts. This step is required in the 429
process and allows for the project to move forward with starting the actual construction process. Resolution 2016
Late April – Early
November 2016 Construction
Once the project is awarded staff manages the day-to-day contract execution. Resident Project
Representative is on-site to make sure the project is constructed in accordance to the plans and
specifications. Communications between the contractor and city is primarily through the City
Engineer, Project Manager and Resident Project Representative.
Significant changes will be brought to the City Council for approval prior to the work being
executed. Minor changes and field directives are authorized by the City Engineer in advance to
maintain the project schedule. Adjustments to estimated quantities occur during the final
acceptance of the improvements.
Manage project
October 18, 2016
Conduct Private Driveway and Sewer
Service Repair Assessment Hearing
and Adopt Assessment
This hearing is only for the properties that chose to participate in the optional driveway and/or
sewer program. Properties that went ahead with the work did agree to waive their right to appeal
the assessment. The purpose of this hearing is to give property owners an opportunity to express
concerns about the actual special assessment. At the Assessment Hearing the City Council shall
hear and consider all objections to the proposed assessment, whether presented orally or in
writing.
Resolution 2016 /
Public Hearing
November 21, 2016 Assessments Certified to Hennepin
County Assessments
Certified
June 2017 Final Layer of asphalt placed
Construction Completion
The City Engineer will determine when the project specifications have been met and final payment
should be made to the Contractor. Project closed out
7.1
RESOLUTION NO. 2015 - ______
ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR
PHASE 15 STREET RECONSTRUCTION
PROJECT #2015-15
WHEREAS, the City has completed Phases 1 through 13 of the Street Reconstruction
Program and Phase 14 is under construction; and
WHEREAS, Street Reconstruction Phases 15 and 16 remain to be completed; and
WHEREAS, the Street Reconstruction Program is done in accordance with Minnesota
State Statute 429 requirements; and
WHEREAS, the City Council ordered the preparation of the Feasibility Report on June
16, 2015; and
WHEREAS, the City Council accepted the Feasibility Report and called for a Public
Improvement Hearing on September 16, 2015; and
WHEREAS; the City Council held the Public Improvement Hearing on October 6, 2015;
and
WHEREAS, the Crystal City Council is committed to providing and maintaining quality
infrastructure that is essential for everyday residential, commercial, industrial, and recreational
activities in the City.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby orders the
public improvement and the preparation of the plans and specifications for Phase 15 of the Street
Reconstruction Program.
Adopted by the Crystal City Council this 6th day of October, 2015.
Jim Adams, Mayor
ATTEST:
____________________________
Christina Serres, City Clerk
7.1
8.1
8.2
8.2
8.2
8.2
8.2
8.2
8.2
8.2
8.2
8.2
Memorandum
DATE: October 6, 2015
TO: City Council
FROM: Mark Ray, PE, Public Works Director
Mick Cyert, Engineering Project Manager
SUBJECT: Award preparation of plans and specification professional services contract for
Phase 15 Street Reconstruction
Summary
Staff has received a proposal from Short Elliott Hendrickson, Inc. (SEH) for preparation of plans
and specifications professional services associated with the Phase 15 Street Reconstruction
project, dated October 1, 2015.
The construction services will include surveying, design, specifications, administrative support,
utility coordination, public communication, and other design-related tasks. The proposal
includes an estimated cost of $284,271. The final cost is based on a percentage of the actual
construction cost.
After approval of this contract SEH, Inc. will start survey work as soon as possible to collect as
much field data as possible before the first snowfall. This timely survey work is essential for
keeping the design process on schedule for bidding in the spring.
Attachments
• Professional services agreement dated October 1, 2015, from SEH, Inc. for professional
services for the Phase 16 street reconstruction project.
Recommended Action
Motion authorizing the Professional services agreement with SEH, Inc. dated
October 1, 2015 for preparation of plans and specifications professional services for Phase 15
street reconstruction project.
8.3
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is an equal opportunity employer | www.sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax
Supplemental Letter of Agreement
to Agreement for Professional Services
Dated July 7, 2009
October 1, 2015 RE: Crystal, MN
Professional Services for 2016 - Phase 15
Twin Oaks Park Street Reconstruction
City Project No. 2015-15
SEH No. CRYST134241 10.00
Mark Ray, PE
Director of Public Works / City Engineer
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422-1696
Dear Mark:
We will provide engineering services for the final design phase of the referenced project. Our services
will be in accordance with the Agreement for Professional Services between the City of Crystal,
Minnesota (City) and Short Elliott Hendrickson Inc. dated July 7, 2009 (Agreement).
According to Exhibit C-3, Paragraph A of the Agreement, we will use the most recent opinion of probable
construction cost for the project plus 15% of the private driveway and sanitary sewer repair cost as
approved by the owner to calculate our fee. The most recent opinion of probable cost is outlined in the
following table. We understand the importance of staying within the total project costs as outlined in the
feasibility study.
ITEM COST
Subtotal Estimated Construction Cost without Private Work $5,516,954 (1)
Private Work
Sanitary Sewer Repair
Subtotal Estimated Construction Cost $206,223 (2)
Driveway Replacement
Subtotal Estimated Construction Cost $493,835 (2)
Subtotal Estimated Private Work Construction Cost $700,058 (2)
Total Estimated Construction Cost $6,217,011
Less 85% Estimated Private Work Construction Cost $595,049 (2)
Total Estimated Construction Cost on which to base the Total
Engineering Fee Percentage $5,621,962
(1) From the Report on Feasibility dated September 11, 2015.
(2) Based upon the substantial completion quantities and contract unit prices for Phase 14 awarded
bidder Palda and Sons, Inc. The Phase 15 costs are prorated by the amount of assessable single
family/duplex lots in Phase 15 as compared to Phase 14.
8.3
Mark Ray, P.E
October 1, 2015
Page 2
In accordance with Appendix A dated June 8, 2004 and revised October 9, 2007, January 14, 2009 and
December 7, 2012 to this Supplemental Agreement, our lump sum fee for this entire project is calculated
on the basis of 13.92% of the total estimated construction cost. In accordance with Exhibit C-3,
Paragraph A of the Agreement, the not to exceed final Plans, Specifications, Estimate and Bidding phase
fee will be 47% of our lump sum fee for this entire project less the total amount billed for the feasibility
study, as outlined in the following table.
ITEM COST
Total Estimated Construction Cost on which to
Base the Total Engineering Fee Percentage $5,621,962
Total Engineering Fee Percentage 13.92% (3)
Total Engineering Fee $782,577
Plans, Specifications, Estimate and Bidding
Engineering Fee Percentage 47%
Plans, Specifications, Estimate and Bidding
Engineering Fee Based on Percentage $367,811
Less Feasibility Study Engineering Fee $83,540 (4)
Total Plans, Specifications, Estimate and
Bidding Engineering Fee $284,271
(3) Per Appendix A revised December 7, 2012
(4) $83,540 is the total fee spent to prepare the report on feasibility through
September 25, 2015.
During the course of the final design phase, we will bill you monthly for services, expenses, and
equipment on SEH’s estimate of the percentage of the work completed as described in Exhibit C-3,
Paragraph A of the Agreement. This financial arrangement is based on the orderly and continuous
progress of the project.
We will start our services promptly after receipt of the City’s authorization of this Supplemental
Agreement. We anticipate conducting our work to match the following approximate production schedule.
Item Approximate Date
Begin Topographic Survey 10/13/15
Complete Topographic Survey 11/13/15
Neighborhood Open House, Including Rain
Gardens 1/14/16
1st MSA Submittal 1/29/16
2nd MSA Submittal 2/26/16
Ad for Bids in Finance & Commerce 2/25 and 3/3/16
Open Bids 3/10/16
Assessment Hearing and Award of Contract 4/19/16
This Supplemental Letter Agreement and the Agreement represent the entire understanding between you
and us in respect to the project and may only be modified in writing signed by both of us. If it satisfactorily
8.3
Mark Ray, P.E
October 1, 2015
Page 3
sets forth your understanding of our agreement, please sign the enclosed copy of this letter in the space
provided below and return it to us.
Sincerely,
Aaron T. Ditzler, PE
Project Manager
City of Crystal, Minnesota
Accepted this _____ day of _________________, 2015
By: _____________________________
Title _____________________________
By _____________________________
Title _____________________________
atd
p:\ae\c\cryst\134241\1-genl\10-contracts\03-proposal\supagree ph 15 dps.docx
8.3
APPENDIX A
CITY OF CRYSTAL STREET RECOSTRUCITON
LUMP SUM ENGINEERING SERVICES AGREEMENT
AS PERCENTAGE OF FINAL CONSTRUCTION COST
SHORT ELLIOTT HENDRICKSON, INC.
DECEMBER 7, 2012 *
Final
Construction
Cost ($)
Total
Engineering
Fee (%)
Feasibility
Study (%)
Plans and
Specs (%)
Construction
Mgmt (%)
$2,000,000 19.52% 1.37% 7.80% 10.35%
$2,250,000 19.12% 1.34% 7.65% 10.13%
$2,500,000 18.72% 1.31% 7.49% 9.92%
$2,750,000 18.32% 1.28% 7.33% 9.71%
$3,000,000 17.92% 1.25% 7.17% 9.50%
$3,250,000 17.52% 1.23% 7.00% 9.29%
$3,500,000 17.12% 1.20% 6.85% 9.07%
$3,750,000 16.72% 1.17% 6.69% 8.86%
$4,000,000 16.32% 1.14% 6.53% 8.65%
$4,250,000 15.92% 1.11% 6.37% 8.44%
$4,500,000 15.52% 1.09% 6.20% 8.23%
$4,750,000 15.12% 1.06% 6.05% 8.01%
$5,000,000 14.72% 1.03% 5.89% 7.80%
$5,250,000 14.32% 1.00% 5.73% 7.59%
$5,500,000 13.92% 0.97% 5.57% 7.38%
$5,750,000 13.52% 0.95% 5.40% 7.17%
$6,000,000 13.12% 0.92% 5.25% 6.95%
$6,250,000 12.72% 0.89% 5.09% 6.74%
$6,500,000 12.32% 0.86% 4.93% 6.53%
$6,750,000 11.92% 0.83% 4.77% 6.32%
$7,000,000 11.52% 0.81% 4.60% 6.11%
$7,250,000 11.12% 0.78% 4.45% 5.89%
$7,500,000 10.72% 0.75% 4.29% 5.68%
$7,750,000 10.32% 0.72% 4.13% 5.47%
$8,000,000 9.92% 0.69% 3.97% 5.26%
Final construction cost includes 15% of private driveway and sanitary sewer repair costs.
Total fee will be based on Total Engineering Fee percentage column. Remaining three columns are
only possible breakdowns to be used to keep cost of each phase balanced.
*Revised 10-9-07 (private to 15%)
*Revised 1-14-09 (Revised Percentages for Total Engineering Fee, Feasibility Study, Plans and Specs, and Construction Mgmt)
*Revised 12-7-12 (Revised Percentages for Total Engineering Fee, Feasibility Study, Plans and Specs, and Construction Mgmt)
P:\AE\C\Cryst\Common\Master Contract\REVISED APPENDIX A 12 07 12.docx
8.3
RESOLUTION NO. 2015- ___
AWARDING PREPARATION OF PLANS AND SPECIFICATIONS
PROFESSIONAL SERVICES CONTRACT FOR
PHASE 15 TWIN OAKS PARK NEIGHBORHOOD
STREET RECONSTRUCTION
PROJECT # 2015-15
WHEREAS, the City Council ordered the Phase 15 improvement and preparation
of plans and specifications for the Twin Oaks Park Neighborhood Street Reconstruction
Improvement Project # 2015-15 on October 6, 2015; and
WHEREAS, SEH, Inc. prepared the feasibility report for said project; and
WHEREAS, SEH, Inc. has successfully completed similar projects for the City in
the past and is in good standing.
NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby
awards the contract for preparation of plans and specifications professional services for
Project #2015-15 to SEH, Inc. in the amount of $284,271.
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby
authorized to sign such contract.
Adopted by the Crystal City Council this 6th day of October, 2015.
_____________________________
Jim Adams, Mayor
ATTEST:
_____________________________
Christina Serres, City Clerk
8.3
8.4
8.4
8.4
8.4
8.4
Posted: October 2, 2015
CRYSTAL CITY COUNCIL
WORK SESSION AGENDA
Tuesday, October 6, 2015
To immediately follow the Regular Council Meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at ______ p.m. on Tuesday,
October 6, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Deshler ____ Norris
____ Kolb ____ Therres
____ Libby ____ Revering
____ Parsons ____ Gilchrist
____ Peak ____ Serres
____ Adams
____ Dahl
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Constituent issues update
2. New business*
3. Announcements*
* Denotes no supporting information included in the packet.
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
Issue Type Key Summary Assignee Reporter Status Created Updated
Issue CRCI-44 Kentucky Park Jeff Kolb Anne Norris New Issue 10/1/2015 16:38 10/1/2015 16:45
Issue CRCI-42 60XX Rockford Road Anne Norris Anne Norris New Issue 9/10/2015 21:51 9/10/2015 21:52
Issue CRCI-40 Corvallis and Jersey Olga Parsons Anne Norris New Issue 8/19/2015 12:58 10/1/2015 16:38
Issue CRCI-39 35th and Zane - Speeding?Jeff Kolb Anne Norris New Issue 8/19/2015 12:57 8/19/2015 12:57
Issue CRCI-37 56XX Rhode Island Anne Norris Anne Norris New Issue 8/17/2015 10:10 9/10/2015 21:55
Issue CRCI-33 ADA Accessibility of Council meetings Laura Libby Anne Norris New Issue 7/1/2015 15:21 8/19/2015 15:54
Issue CRCI-8 36xx Georgia Avenue - placement of
Century Link equipment in right-of-way
Jeff Kolb Jeff Kolb In Progress 1/1/2015 0:00 10/1/2015 16:36
Issue CRCI-7 Heathers Pond (3000 Douglas) -
maintenance
Elizabeth Dahl Jeff Kolb In Progress 11/1/2014 0:00 10/1/2015 16:37
Open Issues (JIRA)
Displaying 8 issues at 10/01/15 4:46 PM.
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