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2015.09.01 Work Session Packet (1st) Posted: August 28, 2015 CRYSTAL CITY COUNCIL FIRST WORK SESSION AGENDA Tuesday, September 1, 2015 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at ______ p.m. on Tuesday, September 1, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff ____ Adams ____ Norris ____ Dahl ____ Therres ____ Deshler ____ Revering ____ Kolb ____ Gilchrist ____ Libby ____ Serres ____ Parsons ____ Peak II. Agenda The purpose of the work session is to discuss the following agenda item: 1. VFW review III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Memorandum DATE: August 26, 2015 TO: Mayor and Council Anne Norris, City Manager FROM: Chrissy Serres, City Clerk Stephanie Revering, Police Chief CC: Troy Gilchrist, City Attorney SUBJECT: Incident at VFW An incident occurred at the VFW on July 19 during a birthday party event. The party was held in the banquet hall and the sale of alcohol was included as part of the event. The VFW currently holds a valid on sale club liquor license, which allows for the sale of liquor for consumption on the premises. Chief Revering, City Attorney Troy Gilchrist and I met with representatives from the VFW in regards to the seriousness of the incident and their responsibilities as a club liquor licensee. After discussion, it is inconclusive as to if a liquor license violation occurred that evening. However, representatives from the VFW expressed deep concern about the incident and subsequently provided staff with updated security procedures. Attached is the VFW’s security procedures. Representatives from the VFW will be in attendance at the work session to answer questions. VFW POST 494 SECURITY PROCEDURES 1. Banquet hall rental with alcohol sales will only be rented to VFW post 494 members or guests of members. 2. The hall may be rented to non-members with absolutely no alcohol sales. 3. The hall laws will be in compliance with the Crystal City Code. 4. Hall security deposit is now $300.00 instead of $100.00. This is to ensure any property damage or liabilities to property members or guests. 5. The VFW reserves the right to require a certificate of insurance. 6. Hall Rental fees may be increased depending on the type of event and number of person(s) attending 7. VFW Post 494 will staff one security person for every contracted event. 8. In the case that the event is greater than 75 people the VFW Post 494 will require additional security to be staffed for the entire time of the event. At the renters expense. 9. The number of security personnel needed for events greater than 75 people will be determined solely by the VFW POST 494 management. 10. Members and guests will be required to sign in daily. We have two positions of Security: Door Monitor Guard & Patrolling Security Guard. 11. On weekends and days of any event a Door monitor guard and a guest/member sign in book will be placed at front door entry way of the building to monitor the basement stairwell, the elevator and the Club level door. (Door monitor will ensure all individuals are signing in) They will be responsible for carding and stamping those that are of legal drinking age. (At no point will my bar staff or servers assume because they are stamped that they are of legal drinking age.) Bar staff is still responsible for carding anyone that appears to be under 40 years of age. They will also ensure that any minors are with their legal guardian or parents. The Club level Door monitor will also monitor that no alcoholic beverages will be brought into the building, and no transferring of beverages between Club level and Banquet hall. On the weekends or day of an event, a Patrolling Club level security guard will be on duty to assist the Door monitor guard in carding, and monitoring traffic in the building. Security will ensure that smoking laws are followed. They will assist door monitors, and patrol all areas of the pool room , patio areas, bathrooms, back hallways, and storage areas for any suspious activity, or illegal. All minors will always be accompanied with there legal guardian at all times. Anyone under the age of 21 must exit the building by 9:00 pm. when the kitchen closes. Politely ask parent or legal guardian to exit with your underage individual. Door access cards are a topic for discussion at our Club Committee Meeting to ensure all inside door access is monitored by the management on daily and weekly bases.