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2015.07.14 Council Meeting Packet Posted: July 10, 2015 CITY OF CRYSTAL City Council Meetings Tuesday, July 14, 2015 MEETING SCHEDULE Time Type of Meeting Location 6:15 p.m. 1st City Council Work Session to discuss: • Review of current Public Works Facility site Conference Room A 7:00 p.m. Regular City Council Meeting Council Chambers Immediately following the Regular Council Meeting 2nd City Council Work Session to discuss: • Blue Line Extension Project update and discussion • Constituent issues update • New business* • Announcements* Conference Room A Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Posted: July10, 2015 CRYSTAL CITY COUNCIL FIRST WORK SESSION AGENDA Tuesday, July 14, 2015 6:15 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at ______ p.m. on Tuesday, July 14, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff ____ Parsons ____ Norris ____ Peak ____ Therres ____ Adams ____ Ray ____ Dahl ____ Sutter ____ Deshler ____ Revering ____ Kolb ____ Gilchrist ____ Libby ____ Serres II. Agenda The purpose of the work session is to discuss the following agenda item: 1. Review of current Public Works Facility site III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov City Council Meeting Agenda July 14, 2015 7:00 P.M. Council Chambers THE CITY MANAGER’S COMMENTS ARE BOLDED. 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA The Council will consider approval of the agenda.* 3. APPEARANCE Presentation of CenterPoint Energy Community Partnership Grant, by Kyle Meyer, Centerpoint Energy employee.* 4. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from June 16, 2015; b. Two Council Work Sessions from June 16, 2015; and c. The Special City Council Meeting from July 7, 2015. 5. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 5.2 Approval of a resolution accepting the following donations: a. $500.00 from the Crystal Lions for Crystal Airport Open House b. $1,000.00 from Minneapolis Elks Lodge #44 for Crystal Frolics c. $200.00 from U.S. Bank Foundation Employee Matching Gift Program for the Crystal Police Reserves d. $320.84 from various donation boxes throughout the city for the Crystal K-9 Unit 5.3 Approval of a special permit to serve wine and beer at Yunkers Park on Saturday, July 11, 2015, from 5:00 – 10:30 p.m., for up to 100 guests to attend a neighborhood get-together, submitted by Caleb Dahl. (This permit was 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Crystal City Council Meeting Agenda July 14, 2015 preapproved by City Manager Anne Norris on 6/30/2015, as the event was held prior to this council meeting.) 5.4 Approval of a temporary on-sale liquor license for a church festival on July 31 – August 2, 2015, submitted by the Church of St. Raphael; 5.5 Acceptance of July 7, 2015, closed meeting summary; 5.6 Authorize execution of School Resource Officer Agreements for 2015-2016 school year with Robbinsdale Area Schools; and 5.7 Approval of five solicitor licenses for Christopher Finelli, Michael Hillert, Colton Moore, Veronica Olivan, and Mark Simonton of NorthStar Alarm to go door to door in Crystal from July 15-August 14, 2015, scheduling appointments for the professional installation of Honeywell home automation and security services. 6. OPEN FORUM (Open forum is an opportunity for persons in attendance to address the Council regarding items of concern. Each person will be allowed three minutes to speak and no items may be addressed for more than ten minutes. No Council action may be taken on any items brought before the Council on Open Forum. The Council may place items brought before it on Open Forum in agendas for subsequent Council meetings and staff reports may be required.) 7. REGULAR AGENDA 7.1 The Council will consider approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. Recommend approval of disbursements over $25,000. 7.2 The Council will consider second reading and adoption of an ordinance amending various sections of Chapter XII of the City Code regarding the sale, consumption and display of liquor and beer. At a June work session, the Council discussed changes to Section 1200 of the City Code providing for taprooms and the new “Bloody Mary” law for Sunday sales. The Council approved the first reading of the ordinance making these changes at its June 16 meeting. Recommend approval of the second reading of this ordinance. 7.3 The Council will consider resolutions regarding Data Practices policy and designees. The Council discussed the draft updated and simplified Data Practices policy at a recent work session. Recommend approval of the resolutions approving the policy, adopting the State’s retention schedule and designating staff responsible for the policy. 7.4 The Council will consider a resolution awarding the contract for Alley Reconstruction Project #2015-07. Crystal City Council Meeting Agenda July 14, 2015 One bid was received for this year’s alley reconstruction project (in the Welcome Park neighborhood) and was slightly higher than the engineer’s estimate. Recommend approval of the resolution awarding the contract to Ron Kassa. 7.5 The Council will consider a resolution awarding a contract for City Hall boiler replacement. The 2015 PIR includes $95,000 for replacement of the City Hall boiler as it is 21 years old and the sole source of heat for the building. Two quotes were received. Although the low bid is slightly higher than the budgeted amount, the purchase will be eligible for a rebate which will bring the cost within budget. Recommend approval of the resolution awarding the contract to the low bidder, UHL. 7.6 The Council will consider a resolution approving the Final Plat of Gaulke Pond Homes. Late last year, the Council approved the preliminary plat of the 4 acre site comprised of 3908 and 3924 Douglas Drive plus some 39th Avenue vacated right-of-way. The Council’s approval was based on conditions recommended by the Planning Commission, including resolving curb cut concerns with Hennepin County. That issue has been resolved and the developer is proceeding with the final plat. Recommend approval of the final plat, subject to findings and conditions outlined in the staff report. 7.7 The Council will consider first reading of an ordinance amending Section 425 to repeal the point-of-sale inspection requirement. At its June 16 work session, the Council discussed repeal of the point of sale inspection requirements of Section 425 of the City Code. Assuming the Council approves the first reading on July 14 and the second reading on August 18, the repeal will be effective September 26, 2015. Inspection orders prior to September 26 will still be enforced, due to liability issues. Recommend approval of the first reading of the ordinance amending Section 425 of the City Code to repeal the point of sale inspection requirements. 7.8 The Council will consider a resolution withdrawing from Northwest Hennepin Human Services Council effective July 31, 2015. The City Council has had several work session discussions regarding the status of the city’s participation in NWHHSC. Based on the Council’s discussion, recommend approval of the resolution withdrawing from NWHHSC, effective July 31, 2015. 7.9 The Council will consider the 2016 West Metro Fire-Rescue District budget. According to the WMFRD Joint Powers Agreement, the budget must be adopted by the WMFRD Board at its annual meeting in June (June 17, 2015) and each city must approve the budget by July 31. Chief Larson reviewed the 2016 WMFRD budget at the June 16 work session. Recommend approval of the 2016 WMFRD budget as presented. Crystal City Council Meeting Agenda July 14, 2015 8. INFORMATION AND ANNOUNCEMENTS a. The Crystal Business Association meets on Wednesday, July 15, at 8:30 a.m. in the Community Room at City Hall. b. Crystal Frolics is July 23 - 26. Visit http://crystalfrolics.org for more information. c. The Parks & Recreation Commission is hosting a ribbon cutting and celebration for the new playground equipment at Bassett Creek Park, on Wednesday, July 29, 6 – 7:30 p.m. d. Minnesota Night to Unite is Tuesday, August 4. Registration forms are due by July 24. e. The Council will meet for budget work sessions on August 6, 13 and 20 at 6:30 p.m. in the Community Room at City Hall. f. The next City Council Meeting begins at 7:00 p.m. on Tuesday, August 18, in the Council Chambers at City Hall. g. All City Council meetings and work sessions are open to the public as well as recorded and available for viewing or listening at www.crystalmn.gov. 9. ADJOURNMENT 10. MEETING SCHEDULE ON JULY 14, 2015 Time Type of Meeting Location 6:15 p.m. 1st City Council Work Session to discuss: • Review of current Public Works Facility site Conference Room A 7:00 p.m. Regular City Council Meeting Council Chambers Immediately following the Regular Council Meeting 2nd City Council Work Session to discuss: • Blue Line Extension Project update and discussion • Constituent issues update • New business* • Announcements* Conference Room A * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday’s meeting. Crystal City Council Work Session Minutes June 16, 2015 Page 1 of 1 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at 6:16 p.m. on Tuesday, June 16, 2015 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL PRESENT: Libby, Parsons, Adams, Dahl, Deshler and Kolb. ABSENT: Peak. STAFF PRESENT: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Public Works Director/City Engineer M. Ray, Fire Chief S. Larson, City Attorney T. Gilchrist and City Clerk C. Serres. OTHERS PRESENT: West Metro Fire-Rescue District Board Member Mary Serie. II. AGENDA The Council and staff discussed the following agenda items: 1. Gaulke Pond expansion study 2. West Metro Fire-Rescue District update and 2016 budget preview III. ADJOURNMENT The work session adjourned at 6:58 p.m. ______________________________ Jim Adams, Mayor ATTEST: ___________________________ Chrissy Serres, City Clerk Crystal City Council Meeting Minutes June 16, 2015 Page 1 of 7 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, June 16, 2015 at 7:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. ROLL CALL Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city clerk recorded the following attendance: COUNCIL PRESENT: Libby, Parsons, Adams, Dahl, Deshler and Kolb. ABSENT: Peak. STAFF PRESENT: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Community Development Director J. Sutter, Finance Director C. Hansen, Public Works Director/City Engineer M. Ray, Police Chief S. Revering, City Attorney T. Gilchrist and City Clerk C. Serres. PLEDGE OF ALLEGIANCE Mayor Adams led the Council and audience in the Pledge of Allegiance. PLEDGE OF ALLEGIANCE Mayor Adams led the Council and audience in the Pledge of Allegiance. 2. APPROVAL OF AGENDA The Council considered approval of the agenda. Moved by Councilmember Kolb and seconded by Councilmember Libby to approve the agenda. Motion carried. 3. APPEARANCES Police Chief Stephanie Revering addressed the Council. Mayor Adams conducted the swearing-in of Police Officer Caleb Selin. 4. COUNCIL MEETING MINUTES The Council considered the minutes from the following meetings in a single motion: a. The continuation of the May 28, 2015 Work Session on June 2, 2015; b. The Regular City Council Meeting from June 2, 2015; and c. Two Council Work Sessions from June 2, 2015. Moved by Councilmember Kolb and seconded by Councilmember Deshler to approve the above minutes in a single motion. Motion carried. Crystal City Council Meeting Minutes June 16, 2015 Page 2 of 7 5. CONSENT AGENDA The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 5.2 Approval of Resolution No. 2015-70, accepting the following donations: a. $5,000.00 from the Crystal Lions for Crystal Frolics b. $200.00 from NATCA Local MIC/Crystal Tower for Crystal Airport Open House c. $221.67 from various donation boxes throughout the city for the Crystal K-9 Unit 5.3 Approval of Resolution No. 2015-71, regarding State of Minnesota performance measures; and 5.4 Approval of Resolution No. 2015-72, amending Appendix IV of the Crystal City Code relating to the 2015 Fee Schedule – Main Section. Moved by Councilmember Deshler and seconded by Councilmember Dahl to approve the consent agenda. Motion carried. 6. OPEN FORUM No public comment was given during open forum. 7. REGULAR AGENDA 7.1 The Council considered approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. Mayor Adams read the list of disbursements over $25,000. Moved by Councilmember Libby and seconded by Councilmember Parsons to approve the list of disbursements over $25,000. Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried. Crystal City Council Meeting Minutes June 16, 2015 Page 3 of 7 7.2 The Council considered the 2014 Comprehensive Annual Financial Report presented by Kern, DeWenter, and Viere, Ltd. (KDV). Mr. Matthew Mayer from Kern, DeWenter, and Viere, Ltd. (KDV) presented to the Council. Moved by Councilmember Dahl and seconded by Councilmember Parsons to accept the 2014 Comprehensive Annual Financial Report. Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried. 7.3 The Council considered a resolution awarding the sale of General Obligation Improvement Bonds, Series 2015A, in the original aggregate principal amount of $2,550,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment for Phase 14 North Lions Park Street Reconstruction Project No. 2014-14. Finance Director C. Hansen addressed the Council. Paul Steinman, Vice President of Springsted, Inc., presented to the Council. Moved by Councilmember Libby and seconded by Councilmember Deshler to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2015 – 73 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2015A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $2,550,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried, resolution declared adopted. 7.4 The Council considered a resolution ordering preparation of the feasibility study for Phase 15 Street Reconstruction Project No. 2015-15. Public Works Director/City Engineer M. Ray addressed the Council. Crystal City Council Meeting Minutes June 16, 2015 Page 4 of 7 Moved by Councilmember Deshler and seconded by Councilmember Dahl to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2015 – 74 ORDERING PREPARATION OF THE FEASIBILITY REPORT PHASE 15 STREET RECONSTRUCTION PROJECT #2015-15 Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried, resolution declared adopted. 7.5 The Council considered second reading of Ordinance No. 2015-04, amending Section 802 of the City Code regarding location of telecommunication utilities. City Attorney T. Gilchrist addressed the Council. Moved by Councilmember Deshler and seconded by Councilmember Kolb to adopt the following ordinance: ORDINANCE NO. 2015 – 04 AN ORDINANCE RELATING TO THE PLACEMENT OF UTILITY FACILITIES; AMENDING SECTIONS 802.19 AND 802.45 OF THE CRYSTAL CITY CODE And further, that this is the second and final reading. Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried. 7.6 The Council considered first reading of an ordinance amending various sections of Chapter XII of the City Code regarding the sale, consumption and display of liquor and beer. City Attorney T. Gilchrist addressed the Council. Moved by Councilmember Libby and seconded by Councilmember Kolb to adopt the following ordinance: Crystal City Council Meeting Minutes June 16, 2015 Page 5 of 7 ORDINANCE NO. 2015 – 05 AN ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER XII OF THE CITY CODE REGARDING THE SALE, CONSUMPTION AND DISPLAY OF LIQUOR AND BEER And further, that the second and final reading will be held on July 14, 2015. Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried. 7.7 The Council considered approval of a resolution requesting 6-lane restriping of Bottineau Boulevard (CSAH 81) from 47th Avenue North to Wilshire Boulevard. Community Development Director J. Sutter addressed the Council. Moved by Councilmember Deshler and seconded by Councilmember Kolb to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2015 – 75 A RESOLUTION REQUESTING THAT HENNEPIN COUNTY RE-STRIPE BOTTINEAU BOULEVARD FROM FOUR TO SIX LANES Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried, resolution declared adopted. 7.8 The Council considered appointments to the Community Working Group for Bass Lake Road Station Area Planning City Planner D. Olson addressed the Council. Moved by Councilmember Kolb and seconded by Councilmember Dahl to approve the appointments of the following members to the Community Working Group for Bass Lake Station Area Planning: • Councilmembers Julie Deshler, Olga Parsons and Casey Peak • Planning Commission members James Einfeldt-Brown and Ron Johnson • METRO Blue Line Extension Light Rail Transit Business Advisory Committee members John Slama and Denny Walsh • METRO Blue Line Extension Light Rail Transit Community Advisory Committee members Gene Bakke and Justin Youngbluth Crystal City Council Meeting Minutes June 16, 2015 Page 6 of 7 Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried. 7.9 The Council considered a resolution authorizing contract for Gaulke Pond expansion study. Public Works Director/City Engineer M. Ray addressed the Council. Moved by Councilmember Kolb and seconded by Councilmember Parsons to continue the discussion of the contract for Gaulke Pond expansion study to allow further information to be considered. Voting aye: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent, not voting: Peak. Motion carried. 8. INFORMATION AND ANNOUNCEMENTS Mayor Adams read the following announcements: a. The Crystal Business Association meets on Wednesday, June 17, at 8:30 a.m. at Northridge Care Center in New Hope. b. Bassett Creek Dog Park User Meeting is on Wednesday, June 17, at 6:30 p.m. at Bassett Creek Park. c. Pre-Airport Open House “Kick-off Party” is Saturday, June 20 from 5:00–11:00 p.m. at Hanger 60. d. Crystal Airport Open House is Sunday, June 21 from 8:00 a.m.–3:00 p.m. e. City offices are closed on Friday, July 3, in observation of the Independence Day holiday. f. The City is not conducting a fireworks display for the Fourth of July Holiday. Fireworks will be held during the Crystal Frolics on both July 24 and 25, weather permitting. g. The next City Council Meeting begins at 7:00 p.m. on Tuesday, July 14, in the Council Chambers at City Hall. h. Crystal Frolics is July 23-26. Buy a button to be eligible for prizes and for entrance to some of the events. Visit http://crystalfrolics.org for more information. i. All City Council meetings and work sessions are open to the public as well as recorded and available for viewing or listening at www.crystalmn.gov. Crystal City Council Meeting Minutes June 16, 2015 Page 7 of 7 j. Councilmember Deshler announced that on July 11, the Missing in Action Freedom Riders are holding their 2nd Annual Beyond the Yellow Ribbon Quad Communities Bike Run. At 10 a.m., watch the flag retirement ceremony to see what is done with old, tattered flags. At 11 a.m., kickstands are up and the 100 or so bikers will be escorted out of the city by Crystal police officers. Mayor Adams will also invite the Red Knights International Firefighters Motorcycle Club to participate. Visit the City’s website for more information about this event. k. The City is looking for members to join the new Crystal Ball Task Force. This group will search for musicians in the community whose talents can be highlighted at a dance to be held in March or April of 2016. There is no deadline to apply and no limit to the number of members accepted. Visit the City’s website for more information and for an application. 9. ADJOURNMENT Moved by Councilmember Libby and seconded by Councilmember Dahl to adjourn the meeting. Motion carried. The meeting adjourned at 7:55 p.m. ____________________________ Jim Adams, Mayor ATTEST: _____________________________ Chrissy Serres, City Clerk Crystal City Council Work Session Minutes June 16, 2015 Page 1 of 1 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at 8:27 p.m. on Tuesday, June 16, 2015 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL PRESENT: Libby, Parsons, Adams, Dahl, Deshler and Kolb. ABSENT: Peak. STAFF PRESENT: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Community Development Director J. Sutter, Police Chief S. Revering, City Attorney T. Gilchrist and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: 1. Overview of property maintenance code inspections prior to sale 2. Records retention policy update 3. Northwest Hennepin Human Services Council update 4. Constituent issues update 5. New business 6. Announcements III. ADJOURNMENT The work session adjourned at 10:01 p.m. ______________________________ Jim Adams, Mayor ATTEST: ___________________________ Chrissy Serres, City Clerk Crystal City Council Meeting Minutes July 7, 2015 Page 1 of 1 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the special meeting of the Crystal City Council was held at 6:35 p.m. on Tuesday, July 7, 2015 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city manager recorded the attendance with the following members: COUNCIL PRESENT: Adams, Dahl, Deshler, Kolb, Libby, Parsons and Peak. STAFF PRESENT: City Manager A. Norris and City Attorney T. Gilchrist. II. AGENDA Moved by Mayor Adams and seconded by Councilmember Peak to close the meeting pursuant to Minnesota Statutes, section 13D.05, subdivision 3(a) for the purpose of evaluating the performance of the City Manager. Motion carried. The Council and staff discussed the performance of the City Manager. Moved by Councilmember Peak and seconded by Mayor Adams to reopen the meeting at 8:34 p.m. Motion carried. III. ADJOURNMENT The meeting adjourned at 8:34 p.m. ______________________________ Jim Adams, Mayor ATTEST: ___________________________ Anne Norris, City Manager APPLICATIONS FOR CITY LICENSE July 14, 2015 CARNIVAL WITH GAMES Church of St Raphael 7301 56th Ave N Crystal MN 55429 Jul 31-Aug 2, 2015 GAS INSTALLER Appliance Connections Inc 12850 Chestnut Blvd Shakopee, MN 55379 Heating & Cooling Design 1010 118th Ave Blaine, MN 55434 Lewis Heating and Air 1371 144th St New Richmond, WI 54017 Major Mechanical Inc 11201 86th Ave N Maple Grove, MN 55369 McHale’s Heating & A/C LLC 119 South St E Norwood Young America, MN 55368 Perfection Heating & Air 1770 Gervais Ave Maplewood, MN 55109 PLUMBER Appliance Installer of MN 14105 Rutgers St NE Prior Lake, MN 55372 Den-Mark Plumbing 8445 Quail Hill Rd Maple Grove, MN 55311 Eagle Mechanical LTD 10625 Vessey Rd Bloomington, MN 55437 M & S Plumbing LLC 2505 223rd Lane NW Cedar, MN 55011 Northland Mechanical Contractors 9001 Science Center Drive, New Hope, MN 55428 Rock Solid Plumbing 23157 Hwy 65 NE East Bethel, MN 55005 RENTAL – NEW 3504 Brunswick Ave N – Phyllis Weisberg c/o Robert Weisberg (Conditional) 4700 Quail Ave N – Kelly Carroll (Conditional) 4711 Regent Ave N – Statt Properties LP 4730 Xenia Ave N – Ryan McArton 6826 36th Ave N – Luke Harrington RENTAL – RENEWAL 3513 Adair Ave N – Daniel/Sarah Hanson 3820 Adair Ave N – Scott Lindquist (Conditional) 5648 Adair Ave N – Iasis IV LLC (Conditional) 5114 Angeline Ave N – Angeline Properties LLC (Conditional) 5327 Angeline Ave N – Robert Read (Conditional) 3130 Aquila Ave N – Tom Durkin 4600/4602 Colorado Ave N – RHT Colorado LLC (Conditional) 4611 Colorado Ave N – Mitch Shepard (Conditional) 3821 Douglas Dr N – Clayton/Tammy Duggan (Conditional) 4640/4646 Douglas Dr N - Richard Wilson (Conditional) 5236 Edgewood Ave N – Nickolas/Courtney Pile (Conditional) 5150 Florida Ave N – Gina Kilgore 4219 Georgia Ave N – IH3 Minnesota LP (Conditional) 3109 Hampshire Ave N – Rent It LLC (Conditional) 4806 Hampshire Ave N – Scott Lindquist (Conditional) 4057 Idaho Ave N – IH3 Minnesota LP (Conditional) 5942 Idaho Ave N – MNSF LLC c/o Simply Residential Property Management 5001 Jersey Ave N – IH2 Property Illinois LP (Conditional) 5827 Jersey Ave N – Harold Creek 5936 Kentucky Ave N – Aron Jacobson 5.1 6920 Lombardy La – Tamara K Miller 5220 Louisiana Ave N – James R Schmid 3415 Major Ave N – IH3 Property Minnesota LP (Conditional) 4616 Maryland Ave N – Godiva Properties LLC c/o Urban Enterprises (Conditional) 5625 Maryland Ave N – Douglas/Charlayne Heinzmann (Conditional) 3240 Nevada Ave N – Gabe Richards (Conditional) 5657 Nevada Ave N – John Hawk c/o Tony Hawk 5610 Perry Ave N – Thanasak Sueblinvoing c/o Guardian Prop Mgmt (Conditional) 5640 Perry Ave N – IH2 Property Illinois LP 5706 Sumter Ave N – Napsa One LLC (Conditional) 5712 Sumter Ave N – Chris and Jamie Hammer 4824 Vera Cruz Ave N – Anne Nox (Conditional) 5526 Vera Cruz Ave N – Sandra/Justin Knipp 3141 Winnetka Ave N – Hsin Rong Liang (Conditional) 5825 West Broadway – Adam Hardy 4230 Xenia Ave N – Danny Vo/Christina Duong 3709 Yates Ave N – Jeremy Hemsworth 4509 Zane Ave N – Kyle Lewis c/o K & C Investments (Conditional) 6211 32nd Ave N – High Seng Chai/Xinyun Zhu 5125 34th Pl N – Christy soles Wandrei 6907 46th Pl N – Danmark Properties LLC 5214 53rd Ave N – Lewski Properties LLC (Conditional) 7608 59th Ave N – David/Susan Thomas SIGN HANGER Vasseur Design 4337 Welcome Ave N Crystal, MN 55422 5.1 CITY OF CRYSTAL RESOLUTION NO. 2015 - RESOLUTION ACCEPTING DONATIONS FROM CRYSTAL LIONS, MINNEAPOLIS ELKS LODGE #44, U.S. BANK FOUNDATION AND VARIOUS INDIVIDUALS WHEREAS, Minnesota Statute §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donations: Donor Purpose Amount Crystal Lions Crystal Airport Open House $500.00 Minneapolis Elks Lodge #44 Crystal Frolics $1,000.00 U.S. Bank Foundation Employee Matching Gift Program Crystal Police Reserves $200.00 K-9 Donation Boxes Crystal K-9 Unit $320.84 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the Crystal Lions, Minneapolis Elks Lodge #44, U.S. Bank Foundation Employee Matching Gift Program and the various individuals who donated to the K-9 donation boxes throughout the city. Dated this 14th day of July, 2015. By:__________________________ Jim Adams, Mayor ATTEST: _________________________ Chrissy Serres, City Clerk 5.2 MEMORANDUM DATE: June 30, 2015 TO: Crystal City Council City Manager Anne Norris FROM: Administrative Services Coordinator Trudy Tassoni SUBJECT: Application for Special Permit for Beer/Wine at Yunkers Park Caleb Dahl applied for a special permit to serve beer/wine at Yunkers Park, 8617 31st Ave N, for a neighborhood get-together for up to 100 guests on Saturday, July 11, 2015, from 5:00 – 10:00 p.m. The City received a copy of the applicant’s Certificate of Liability Insurance showing host liquor liability for this event. City Manager Anne Norris pre-approved this permit on June 30, 2015, as the event was being held prior to this council meeting date. Council Action Requested As part of the Consent Agenda on July 14, 2015, approve the Special Permit for Beer/Wine submitted by Caleb Dahl. The application is available for review in the city clerk’s office. COUNCIL STAFF REPORT Consent Agenda: Special Permit for Wine/Beer Council Meeting: July 14, 2015 5.3 5.4 5.5 SUMMARY OF JULY 7 2015 CLOSED CITY COUNCIL MEETING The City Council held a special meeting on July 7, 2015 at 6:30 p.m. at City Hall to conduct a closed session pursuant to Minnesota Statutes, section 13D.05, subdivision 3(a) to evaluate the performance of the City Manager. The meeting was held and adjourned the same day, and pursuant to the same section of the Open Meeting Law the City Council is required to summarize its conclusions regarding the evaluation at its next open meeting. The City Council discussed the city manager's performance in terms of existing evaluation processes, and intends to seek assistance from an outside consultant to create new evaluation criteria and procedures, and if necessary, to create a work plan. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 5.6 5.6 5.6 5.6 MEMORANDUM DATE: July 6, 2015 TO: Crystal City Council City Manager Anne Norris FROM: Administrative Services Coordinator Trudy Tassoni SUBJECT: Solicitation licenses for NorthStar Alarm NorthStar Alarm is requesting five solicitor licenses for Christopher Finelli, Michael Hillert, Colton Moore, Veronica Olivan, and Mark Simonton to go door-to-door in Crystal from July 15-August 14, 2015, scheduling appointments for the professional installation of Honeywell home automation and security services. Assistant Sales Manager Michael Hillert states that NorthStar Alarm’s core values are accountability, integrity, and service. All applicants passed a criminal history check conducted by the Police Department. Council Action Requested As part of the Consent Agenda, approve solicitation licenses for Christopher Finelli, Michael Hillert, Colton Moore, Veronica Olivan, and Mark Simonton to go door-to-door in Crystal from July 15-August 14, 2015, scheduling appointments for the professional installation of Honeywell home automation and security services. Their applications are available for review in the city clerk’s office. COUNCIL STAFF REPORT Consent Agenda: Solicitor Licenses J uly 14, 2015 Council Meeting 5.7 7.1 7.2 7.2 7.2 7.2 7.2 Memorandum DATE: July 9, 2015 TO: Mayor and City Council Anne Norris, City Manager FROM: Chrissy Serres, City Clerk CC: City Attorney SUBJECT: Proposed changes to Data Practices and Records Retention Policies At its June 16 work session, the Council discussed proposed updates to the City’s data practices and record retention policies. The City Attorney’s office has drafted the attached updated data practices policy to be consistent with changes in state law. In addition to the data practices policy, the city’s record retention schedule is in need of updating as well. The City adopted its own records retention schedule years ago; however, staff is recommending adoption of the State General Records Retention Schedule for Minnesota Cities to streamline processes for more efficient records management. The current version of the State records retention schedule is over 100 pages. Therefore, paper copies of the schedule will not be provided in the packet but can be reviewed electronically at: http://www.mcfoa.org/vertical/sites/%7B067FFB58-E3CD-42BA-9FB1- 11EFC7933168%7D/uploads/General_Records_Retention_Schedule_for_MN_Cities_- _July_2013.pdf. Records not included on the State retention schedule or changes to retention periods must also be approved. Staff is requesting approval to amend the State retention schedule for a few records as listed on the attached Minnesota Records Retention Schedule form. Per State law, data practices procedure changes must be updated no later than August 1. Recommended action Recommend approval of the resolutions adopting the updated data practices and record retention policies to meet the August 1 deadline. 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7.3 7 . 3 7 . 3 7.3 7.3 Memorandum DATE: July 14, 2015 TO: City Council FROM: Mark Ray, PE, Public Works Director/City Engineer Mick Cyert, Engineering Project Manager SUBJECT: Award Contract for Alley Reconstruction Project 2015-07 On May 19th the Council approved the plans and specifications and ordered the advertisement of bids for the 2015-07 Alley Reconstruction project. The bids were publicly opened at 2:00pm on Thursday, July 2nd. The bids received for the project are listed below: 1) Ron Kassa Construction $184,425.00 Engineers estimate: $183,266.00 Staff has reviewed the bids and found them to be accurate and in order. Attachments • Project Location Map • Project Schedule Recommended Action Motion authorizing the contract with Ron Kassa Construction in the amount of $184,425.00 for the construction of the 2015 Alley Reconstruction project. 7.4 RESOLUTION NO. 2015- ___ AWARD CONTRACT FOR PROJECT # 2015-07 ALLEY RECONSTRUCTION PROJECT WHEREAS, the Crystal City Council ordered the feasibility report for the project on February 17, 2015; and WHEREAS, the Crystal City Council accepted the feasibility report and called for a public improvement hearing on March 17, 2015; and WHEREAS, the Crystal City Council held a public improvement hearing and authorized the preparation of construction plans and specifications by Crystal Engineering Department on May 5, 2015; and WHEREAS, the Crystal City Council approved construction plans and specifications and authorized solicitation of public bids for said construction on May 19, 2015; and WHEREAS, one bid was received and publicly opened on July 2, 2015; and WHEREAS, Ron Kassa Construction has successfully completed similar projects for the City in the past and is in good standing. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby awards the contract for Improvement No. 2015-07 to Ron Kassa Construction in the amount of $184,425.00. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to sign such contract. Adopted by the Crystal City Council this 14th day of July, 2015. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 7.4 7.4 2015 – Concrete Alley Paving Construction Project Process (2015-07) 429 process: Minnesota State Statute 429 outlines the process for assessments for public improvements. Date Project Step Purpose of Step Council Action Staff Action February 17, 2015 Order preparation of Feasibility Report Ordering the Feasibility Report is a required step in the 429 process. Resolution 2015 February 26, 2015 Neighborhood Meeting Provide a brief overview of the proposed project. Gather resident input on concerns or questions they have about the project. Mail Notices February 10, 2015 March 17, 2015 Accept Feasibility Report and Call for Improvement Hearing The engineer will present the Feasibility Report, the proposed project, an initial cost estimate and potential assessments. As part of the meeting the City Council will also set the date and time for the Improvement Hearing as required by the 429 process. Resolution 2015 May 5, 2015 Conduct Improvement Hearing The purpose of this hearing is for the City Council to discuss a specific local improvement before ordering it done. The Council considers all the information in the Feasibility Report and any other information necessary for Council deliberation. At the Improvement Hearing interested persons may voice their concerns, whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels must be available at the hearing. If the Council rejects the project, it may not reconsider that same project unless another hearing is held following the required notice. Public Hearing Mail notice: March 18, 2015 Ad in paper: April 16 & April 23, 2015 May 5, 2015 Order Improvement and Preparation of Plans and Specifications The project may be ordered any time within 6 months after the Improvement Hearing. It is not advisable to change project parameters after ordering the improvement. Upon ordering the improvement construction drawings and specifications are prepared. Any changes to the project scope after this point will require redesign effort with additional cost and staff time as a result. This also has the potential to delay the project. Resolution 2015 May 19, 2015 Approve Plans and Order Advertisement for Bids This step is a requirement of the 429 process. Resolution 2015 7.4 Date Project Step Purpose of Step Council Action Staff Action May 20, 2015 Publish Ad for Bid in Sun Post News Paper A step in the bidding process. The project will also be advertised on Quest CDN website Publish Ad for Bid Ad in paper May 28 & June 4,2015 July 2, 2015 Bid Opening – 2:00 P.M. Bids are opened by staff and tabulated. From here staff will make a recommendation to the City Council for award. Open Bids July 9,2015 Accept Bid and Award Contract City Council approves all the project construction-related contracts. This step is required in the 429 process and allows for the project to move forward with starting the actual construction process. Resolution 2015 Execute contract issue notice to proceed August, 2015 Construction Once the project is awarded staff manages the day-to-day contract execution. Project Manager or Resident Project Representative is on-site to make sure the project is constructed in accordance to the plans and specifications. Communications between the contractor and city is primarily through the City Engineer, Project Manager and Resident Project Representative. Significant changes will be brought to the City Council for approval prior to the work being executed. Minor changes and field directives are authorized by the City Engineer in advance to maintain the project schedule. Adjustments to estimated quantities occur during the final acceptance of the improvements. Manage Project September 1, 2015 Declare Amount to be assessed Order Preparation of Assessment Roll and Call for Assessment Hearing The City Council will set the date and time for the Assessment Hearing as required by the 429 process. Resolution 2015 October 20, 2015 Conduct Assessment Hearing The purpose of this hearing is to give property owners an opportunity to express concerns about the actual special assessment. At the Assessment Hearing the City Council shall hear and consider all objections to the proposed assessment, whether presented orally or in writing. This is a required step in the 429 process. Properties that went ahead with private driveway and sewer service repair work agreed to waive their right to appeal the assessment for the repair work. Public Hearing Mail Notice September 16, 2015 Ad in paper: September 17 & 24, 2015 7.4 Date Project Step Purpose of Step Council Action Staff Action October 20,2015 Adopt Assessments City Council must, by resolution, adopt the same as the special assessment against the lands named in the assessment roll. This step is a requirement of the 429 process. Once the assessment roll is adopted the assessments are set and become liens against the properties listed. Resolution 2015 Mail notice of adoption on October 21, 2015 November 23, 2015 Assessments Certified to Hennepin County Assessments Certified 7.4 Memorandum DATE: July 14, 2015 TO: City Council FROM: Mark Ray, PE, Public Works Director/City Engineer Brad Fortin, Parks/Buildings Superintendent SUBJECT: Award Contract for City Hall boiler replacement The 2015 PIR (#4338) has $95,000 allocated for the replacement of the City Hall boiler. The current boiler is 21years old and is a single boiler system (as compared to a duplex system). Because the existing boiler is a single system, should it have a major failure there would be no heat to City Hall and emergency replacement would be needed immediately. Additionally, the existing boiler is not nearly as efficient as boilers built to modern standards. City staff solicited quotes from two companies for the boiler replacement. The quotes are as follows. • UHL company (Aerco model BMK 1000) $96,400.00 • Aztec Heating and Air Conditioning (Burnham ALP 500 boilers) $101,300.00 Based on comparisons of the boilers provided, staff is recommending the purchase and installation by UHL Company. The Aerco model has a strong recommendation and the boiler’s controls can be integrated into the City’s existing building HVAC control system. Additionaly, proposed HVAC work in 2016 will also be able to be integrated into this HVAC control system and will allow for increased control of the City’s HVAC system. Because the efficiency of the City Hall boiler will be significantly improved, the City will be eligible for rebates to assist offsetting the purchase cost. These rebates are estimated to be between $6,000 and $10,000 and will be finalized once the boiler unit is selected. These rebates will bring the cost under the PIR budget amount. Recommended Action Motion authorizing the contract with UHL Company in the amount of $96,400 for the installation of a new City Hall boiler. 7.5 RESOLUTION NO. 2015- ___ AWARD CONTRACT FOR CITY HALL BOILER REPLACEMENT WHEREAS, the existing City Hall boiler is nearing the end of its service life; and WHEREAS, the existing boiler does not have built in redundancies; and WHEREAS, the Permanent Improvement Revolving Fund has $95,000 allocated for the replacement of the City Hall boiler; and WHEREAS, the City solicited two quotes for the replacement of the boiler; and WHEREAS, UHL Company was the lowest acceptable quote to complete the replacement of the boiler; NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby awards the contract for the City Hall Boiler replacement to UHL Company in the amount of $96,400. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to sign such contract. Adopted by the Crystal City Council this 14th day of July, 2015. _____________________________ Jim Adams, Mayor ATTEST: _____________________________ Christina Serres, City Clerk 7.5 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.6 7.7 7.7 7.7 7.7 7.7 7.8 7.8 7.8 7.8 7.8 7.8 7.8 7.8 7.8 7.8 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 7.9 Posted: July 10, 2015 CRYSTAL CITY COUNCIL SECOND WORK SESSION AGENDA Tuesday, July 14, 2015 To immediately follow the Regular Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at ______ p.m. on Tuesday, July 14, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff ____ Parsons ____ Norris ____ Peak ____ Therres ____ Adams ____ Sutter ____ Dahl ____ Revering ____ Deshler ____ Gilchrist ____ Kolb ____ Serres ____ Libby II. Agenda The purpose of the work session is to discuss the following agenda items: 1. Blue Line Extension Project update and discussion 2. Constituent issues update 3. New business* 4. Announcements* III. Adjournment The work session adjourned at ______ p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov Issue Type Key Summary Assignee Reporter Status Created Updated Issue CRCI-34 CR 81 and Corvallis Avenue Anne Norris Anne Norris New Issue 7/1/2015 15:23 7/1/2015 15:26 Issue CRCI-33 ADA Accessibility of Council meetings Anne Norris Anne Norris New Issue 7/1/2015 15:21 7/1/2015 15:22 Issue CRCI-32 Twin Oaks Park Anne Norris Anne Norris New Issue 7/1/2015 15:20 7/1/2015 15:21 Issue CRCI-31 US Postal Service Box - 38th Avenue Anne Norris Anne Norris In Progress 6/11/2015 13:28 6/16/2015 9:35 Issue CRCI-29 78XX - 58th Place - unkempt yard Anne Norris Anne Norris In Progress 6/11/2015 13:17 6/11/2015 13:40 Issue CRCI-27 57XX Brunswick - storm damaged boulevard tree Anne Norris Jeff Kolb In Progress 5/1/2015 0:00 6/11/2015 13:40 Issue CRCI-15 60XX - 34th Avenue - boulevard tree Anne Norris Jeff Kolb In Progress 4/1/2015 0:00 6/11/2015 13:41 Issue CRCI-14 50th and Florida - stop sign request Anne Norris Jeff Kolb In Progress 3/1/2015 0:00 6/11/2015 13:41 Issue CRCI-13 63XX 61st Avenue - no garbage collection, junk in yard Anne Norris Jeff Kolb In Progress 3/1/2015 0:00 6/11/2015 13:41 Issue CRCI-9 Street striping - 38th & Louisiana Anne Norris Jeff Kolb In Progress 1/1/2015 0:00 6/11/2015 13:42 Issue CRCI-8 36xx Georgia Avenue - placement of Century Link equipment in right-of-way Anne Norris Jeff Kolb In Progress 1/1/2015 0:00 6/11/2015 13:42 Issue CRCI-7 Heathers Pond (3000 Douglas) - maintenance Anne Norris Jeff Kolb In Progress 11/1/2014 0:00 6/16/2015 9:37 Open Issues (JIRA) Displaying 12 issues at 07/10/15 10:25 AM. Generated at Fri Jul 10 10:25:54 CDT 2015 by Anne Norris using JIRA 6.5-OD-08-001#65007-sha1:1fc98468dfd18a5f35861f5c2ab67219b6b6f2f6. 1 of 1