2015.06.02 Work Session Packet (1st)
Posted: May 29, 2015
CRYSTAL CITY COUNCIL
FIRST WORK SESSION AGENDA
Tuesday, June 2, 2015
6:15 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at ______ p.m. on Tuesday,
June 2, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
____ Kolb ____ Norris
____ Libby ____ Therres
____ Parsons ____ Ray
____ Peak ____ Sutter
____ Adams ____ Revering
____ Dahl ____ Gilchrist
____ Deshler ____ Serres
II. Agenda
The purpose of the work session is to discuss the following agenda items:
1. Phase 15 Street Reconstruction Feasibility Report Preparation
2. Proposed increase in electrical permit and inspection fees
3. Process for appointments to Community Working Group for the Bass Lake Road Station
Area Land Use Planning
III. Adjournment
The work session adjourned at ______ p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
PAGE 1 OF 2
_____________________________________________________________________
FROM: Dan Olson, City Planner
_____________________________________________________________________
DATE: May 28, 2015
TO: Anne Norris, City Manager (for June 2 work session)
SUBJECT: Bottineau LRT – Formation of Community Working Group
As part of our discussions with Hennepin County regarding the Bass Lake Road station
area planning for the proposed Blue Line Extension (Bottineau LRT), the County and
City will be working with a Community Working Group (CWG) made up of Crystal
stakeholders. This group will advise City and County staff on creating a station area
plan that will fit into the surrounding neighborhood and enhance the quality of life of
those working or living near the station. Staff is asking the City Council to provide
direction on selecting members of this group.
Duties of Community Working Group
The CWG is proposed to begin meeting in September and end by February, 2016. The
group would be composed of 8-10 members, with typically one monthly meeting. Two
public open houses are also planned during this period. Group members will provide
input on future land uses around the station, appropriate housing types for all ages and
incomes, and transportation modes (automobile, bus, bicycle, and pedestrian). The
attached document from the County provides more details about the CWG. Hennepin
County suggests seeking out members of the community who will (ideally):
Live or work near the station area;
Be a representative of a group such as a business, faith or cultural community,
or an under-represented group, and be willing to seek input from their group on
the recommendations of the CWG;
Have more in-depth knowledge about mobility, culture and arts, public safety, or
sustainability (green space parks, community gardens, or urban agriculture).
Selection Process
The City Council might consider asking current members of the Business Advisory
Committee (BAC) and Community Advisory Committee (CAC) to be members of the
Community Working Groups because the BAC and CAC are already meeting with
COUNCIL STAFF REPORT
Bottineau LRT - Formation of Community
Working Group
PAGE 2 OF 2
Metro Transit to provide input on the LRT project. If this is done, at least four and as
many as six additional individuals would be needed for the CWG. These spots could
be filled by having a public application process similar to what was recently done for the
City Code Review Task Force. As an alternative, current members of Crystal’s advisory
commissions could fill the remaining CWG membership.
Request for Direction
Staff requests Council direction on selecting members for the Community Working
Group. Our goal is to have the Council make its selection no later than the August 18
meeting.
Me tro Blue Line Exte ns ion (Bottineau LRT) S ta tion Area Planning P hase II
Communit y W ork ing Group s
The Hennepin Count y Regional Railroad Authority (HCRRA) in partnership with Hennepin Count y and the
Cities of Minneapolis, Golden Valley, Robbinsdale, Cr ys tal and Brooklyn Park are preparing for light
rail trans it (LRT ) in the Bottineau corridor through station-area planning. The purpose of this project
is to develop station area plans, look ing at how transit stations will fit into the surrounding
neighborhoods and enhance the qualit y of life for people who live, work, play, visit, and worship in the
corridor.
The METRO Blue Line extension (Bottineau LRT) Phase II station areas are comprised of one proposed
station each for the cities of Robbinsdale and Cr ystal; two new stations in Minneapolis, one or two
stations in Golden Valley, and five stations located in Brooklyn Park. The station area planning effort will
em ploy a robust communit y engagem ent outreach, incorporate earlier planning work , and provide
recommendations on:
• Future land use alternatives;
• Recomm ended zoning and polic y changes;
• Housing for all ages, incom es, and t ypes, including the preservation of affordable housing, and
densit y levels supportive of transit oriented developm ent within the station areas;
• Mark et conditions;
• Circulation and access to, from and within the station areas, including bic ycle, pedestrian, bus
and auto;
• Strategies to achieve health + health equit y in station area plans and through community
engagem ent;
• Im plem entation strategies; and
• Recomm endations for facilities/infrastructure/developm ent to be in place upon the “day of
opening” of the line.
Community Working Group
Hennepin County and the Cit y of Crystal are seek ing comm unity m embers to be a part of the
Community W ork ing Group (CW G) as part of the Bottineau LRT Phase II Station Area Planning (SAP)
Project. T he CW G is a sm all geographicall y based advisor y group focused on the Bass Lake Road
Station. A m em ber of the comm unity work ing group is one who represents and participates in the
community and either lives, work s, plays or worships in the project area. CW G m em bership should include
the following:
• Neighborhood representatives including representation from a faith organization and/or culturally
based group that have connections or roots in the station planning area.
• At-large repr esentatives, including residents, business owners, em ployees and others from
comm unity-based groups:
o Business, business associations, econom ic developm ent, and jobs/training organizations
o Schools, parent and youth organizations, seniors
o Faith comm unities, housing, health and social service organizations
o Under-represented comm unities (including low incom e, people of color, persons with
disabilities) or equity-focused organizations
o Other community-based groups focused on one or m ore of the following topic areas: m obilit y
(transit, bic ycle and/or pedestrian), culture and arts, sustainability (green space parks,
comm unity gardens, urban agriculture), public safety
Cit y, County staff, and project consultant team will be providing support to the CW G throughout the
Station Area Planning process. There are two other SAP committees with concurrent processes and
supporting comm unity outreach:
• Project Managem ent Team (PMT): Consist of Count y and Cit y staff and serve as the project
leads for the station area planning project in the Bottineau LRT corridor.
• Technical Advisor y Group (TAC): Advises project team on technical issues from agency viewpoint
and area of expertise.
• Health Equit y Engagem ent Cohort (HEEC).
Duties and respons ibilities for both the PMT and TAC are listed in the Committee Roles Table attached.
Purpose, Conduct and Values
The role of the CW G is to advise and guide project planning efforts, review project deliverables, assist
with comm unity outreach and engagem ent efforts, provide comm unity expertise, insight on issues and
priorities throughout the process from a comm unity standpoint.
The CW G as a whole is responsible for the following:
• Ensuring comm unity engagem ent in the Bottineau LRT Phase II SAP process.
• Assisting in the establishment project priorities.
• Evaluating project options and alternatives.
• Creating ad hoc work ing groups to work on specific projects.
• Sharing project inform ation and obtaining feedback from the community.
Individual CW G m em bers have the following responsibilities:
• Serve as stewards of the station area planning process to the community
• Engage thoughtfully in the issues brought before the CW G.
• Represent and advocate for the interests of his/her constituenc y as well as the interests of the
Station Area as a whole.
• Share relevant inform ation (historical, back ground) with the CW G.
• Assist in inform ing constituencies about the Bottineau LRT Phase II SAP project.
• Recomm end appropriate avenues for cost effective engagem ent with the com m unity.
• W ork to identif y solutions to issues that arise, and openly/objectively discuss and evaluate those
options.
• If members discuss the project w ith the media, they should be clear that they are
representing their own view s and are not speaking for the CWG or the Bottineau LRT
Phase II S AP project.
• Attend all m eetings and review m eeting agenda packet m aterials prior to the meeting.
• After the T AC, review draft technical and planning content prior to community workshops or open
houses; help to resolve an y holes or issues from a comm unity perspective
• Review summ ary content from other the station areas to identif y comm on & distinct issues and
look for points of leverage
• Comm unicate community c oncerns and perspectives to cit y/county staff and project consultants
• Help “staff” community engagem ent events, such as open houses, work shops, etc., attend project
events, and host/sponsor engagem ent opportunities in the comm unity
Please note that designated neighborhood organization representatives are expected to serve as a
comm unications link to their neighborhood organization. Designated representatives should discuss
specific expectations with their neighborhood organization prior to accepting the nom ination.
Time Commitment
Mem bers should be committed to attending a total of three m eetings with project consultant team . Over
an agreeable tim e period, the CW G should anticipate additional m eetings and/or working sessions with
Cit y, Count y staff to review additional inform ation and project back ground. The CW G should also
anticipate additional discussion sessions am ong mem bers as needed to provide concise project
recommendations and m eet community goals. Meetings will be held in the evening and last no longer
than two hours. Comm ittee m em bers should also commit tim e to reviewing m eeting m aterial prior to the
m eeting and to assisting with an y public m eetings related to the project.
M eeting Guidelines
A m eeting facilitator will guide each CW G m eeting. CW G meetings will be conducted as follows:
• Begin and end m eetings on tim e.
• Provide agendas in advance of each m eeting with an opportunit y to adjust the agenda at the
beginning of each m eeting.
• Provide adequate inform ation to best prepare CW G mem bers for productive and collaborative
m eetings.
• Prepare m eeting summ aries, including ACTION ITEMS, after each m eeting. Meeting summ aries
will be am ended, if necessary, after review at the subsequent m eeting.
• Provide follow up on questions or additional research requested b y CW G m em bers in a tim ely
m anner.
• Although all are welcom e, onl y CW G m embers will participate in group discussions.
• Reserve ten m inutes at the end of each m eeting for an open forum to provide comm ents.
CW G’s commitm ent to a productive and collaborative meeting should follow the following rules:
• Prioritize project goals and focus on m eeting outcom es
• Respect other points of view by being open to others’ ideas
• Be active, listen, participate, and advocate for your position at the m eeting.
• Do not interrupt other speak ers.
• Do not conduct side conversations.
• Keep your comm entary brief and allow ever yone to participate.
• Be creative – creativity is aided by freedom , openness, and fun.
• Review and understand existing inform ation; lim it divergent discussions that require bringing in
new inform ation.
• Be prepared before each m eeting.
• T urn off electronic devices during m eetings.
1
Trudy Tassoni
From:Anne Norris
Sent:Thursday, May 28, 2015 7:07 PM
To:Jon Bohlinger
Cc:Trudy Tassoni
Subject:Re: City Code Review
Great - thank you.
On May 28, 2015, at 7:05 PM, Jon Bohlinger <jbohlinger@gmail.com> wrote:
Yup. I look forward to it.
Jon
On Thu, May 28, 2015, 6:43 PM Anne Norris <Anne.Norris@crystalmn.gov> wrote:
Mr. Bohlinger - are you available at 6 p.m. on Tuesday, June 2, for a brief 10 minute
interview? Thanks, Anne Norris
On May 27, 2015, at 1:03 PM, Jon Bohlinger <jbohlinger@gmail.com> wrote:
Attached.
I am not open tomorrow evening. My wife is working late at the clinic and I have
to be home with the 18 month old.
On Wed, May 27, 2015 at 12:51 PM, Anne Norris
<Anne.Norris@crystalmn.gov> wrote:
Oops – I thought the application was completed. If you are interested, please
complete and return ASAP. Thanks.
From: Jon Bohlinger [mailto:jbohlinger@gmail.com]
Sent: Wednesday, May 27, 2015 12:16 PM
To: Anne Norris
Subject: City Code Review
Hello,
2
I hope you are still accepting applications for this task force. As I explain in the
attachment, my wife and I just moved into town and this is the first time I
reviewed the openings for service.
Thank you for your consideration,
--
Jon Bohlinger
--
Jon Bohlinger
<Jon_Bohlinger_City_Code_Review_Task_Force_Application.pdf>