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2015.03.17 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696 TeL• (763) 531-1000 • FaX: (763) 531-1188 • www.crystalmn.gov AL CITY OF CRYSTAL City Council Meetings Tuesday, March 17, 2015 MEETING SCHEDULE Posted: March 13, 2015 Time T e of Meetin Location 6:00 p.m. Citizen Input Time Conference Room A lst City Council Work Session to discuss: • Preview of Local Board of Appeal and 6:30 p.m. Equalization meeting with County Conference Room A Assessors 7:00 p.m. Regular City Council Meeting Council Chambers Immediately following the EDA Special Meeting Council Chambers Regular Council Meeting 2"d City Council Work Session to discuss: Immediately . presentation of Police annual report following the . Constituent issues update Conference Room A EDA Special . New business Meeting . Announcements Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users �nay call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 C1TY af Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRY�TAL Posted: March 13, 2015 CRYSTAL CITY COUNCIL FIRST WORK SESSION AGENDA Tuesday, March 17, 2015 6:30 p.m. Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at p.m. on Tuesday, March 17, 2015 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Parsons Norris Peak Adams Dahl Therres Revering Gilchrist Deshler Serres '.: Libby II. Aqenda The purpose of the work session is to discuss the following agenda item: 1. Preview of Local Board of Appeal and Equalization meeting with County Assessors* *Additional work session packet materials are available at City Hall. III. Adiournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. LOCAL BOARD OF APPEAL AND EQUALIZATION SUMMARY OF DUTIES AND RESPONSIBILITIES Most of the responsibilities listed under the Local Board of Appeal and Equalization are statutory, primarily found in Minnesota Statutes 274.01. • The first responsibility is attendance. The Local Board of Appeal and Equalization is an official public meeting similar to a City Counci] meeting and cannot convene without a quorum. In addition to the local assessor, the county assessor, or one of his/her assistants is required to attend. • At least one member must be present at each meeting of the Local Board of Appeal and Equalization (beginning in 2006) that has attended an appeals and equalization course as developed and approved by the Commissioner of Revenue. The compliance date is December 1 of the year prior to the current year's meeting. • The valuation notices shall be in writing and be sent by ordinary mail at least ten calendar days before the meeting of the board. The valuation notice will include the dates, places and times set for the meetings of the Local Board of Appeal and Equalization as well as the Hennepin County Board of Appeal and Equalization. • The meetings must be held between April 1 and May 31 each year, including reconvene meetings. The County Assessor shall fiX a day and time when the Local Board of Appeal and Equalization shall meet. The board must complete its work and adjourn within 20 days from the time of convening stated in the notice of the clerk, i.e. calendar days — original night is day one. • The clerlc shall give published and posted notice of the meeting at least ten days before the date of the meeting. Local Boards of Appeal and Equalization must see that all taxable property is properly valued and classified for the current assessment year only. The board may consider both real and personal property, and both estimated and taxable value. Personal property is limited to mobile homes and their storage sheds, decks and other improvements located in a manufactured home park, structures on leased public lands and RR operating ROW, and leased buildings located on land owned by the occupant and used as their homestead. • If any property has been omitted, the board must correct the assessment by adding it to the list of assessments along with its market value. • The board may not increase or decrease by percentage all assessments in a district of a given class of property. Changes in the aggregate to assessments are by class and are made by the County Board of Equalization. • The board may not make an individual market value adjustment or classification change that would benefit the property in cases where the owner or other person having control over the property will not permit the assessor to inspect the property and the interior of any buildings or structures. Although the Local Board of Appeal and Equalization has the authority to increase or decrease individual assessments, the total of such adjustment must not reduce the aggregate assessment by mare than one percent. If the total reductions would lower the aggregate assessment by more than one percent, none of the adjustments may be made. The assessar shall correct any clerical errars or double assessments discovered by the board without regard to the one percent limitation. • The local board does not have the authority to reopen former assessments on which taxes are due and payable. • If an assessment was made after the local board meeting or if a taxpayer can establish not having received the notice of market value at least five days before the meeting, they can appeal to the County Board of Appeal and Equalization. • The board may find instances of undervalued properties. The board must notify the owner of the property that the value is going to be raised. The property owner must have the opportunity to appear befare the board if they so wish. • The local boards do not have the authority to address eXemption issues. Only the county assessor (and the taX court) has the authority to exempt property. They also have no jurisdiction over special programs for which an application process is required (Veterans Market Value Homestead Exclusion, Green Acres, etc.). • A taxpayer may appear in person, by council, or written communication to present his or her objection to the board. The focus of the appeal must center on the factors influencing the estimated market value or classification placed on the property. • All changes will be entered into the assessment record by the county assessor's office. • Before adjourning, the local board should prepare an official list of the changes. The law requires that the changes be listed on a separate form. All assessments that have been increased or decreased should be shown as prescribed on the form along with their market values. The record must be signed and dated by the members of the Local Board of Appeal and Equalization. • The Hennepin County Board of Appeal and Equalization begins meeting on: June 15, 2015 Al] appointments must be scheduled no later than Wednesday, May 20, 2015, by calling the Hennepin County Taxpayer Services Office at: (612) 348-7050 �orm No A F 4 Notice to Clerk of MeetinQ of Board of Apqeal and Equalization OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE OF THE City OF Crystal HENNEPIN COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN, That the Seventh day of April at Seven o'clock P. M., has been fixed as the date for the meeting of the Local Board of Appeal and Equalization — your Citv for said year. This meeting should be held in your ofiice as provided by law. Pursuant to the provisions of the Minnesota Statutes Section 274.01, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this Eleventh day of Februar�_ 20 15 County Assessor Hennepin County, Minnesota 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 C1TY af Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRY�TAL City Council Meeting Agenda March 17, 2015 7:00 P.M. Council Chambers THE CITY MANAGER'S COMMENTS ARE BOLDED. 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA The Council will consider approval of the agenda.* 3.APPEARANCE West Metro Fire-Rescue District Annual "Firefighters Fighting Hunger" Drive WMFD Assistant Chief Joel Nelson will be at the meeting to encourage participation in this event. 4. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from March 3, 2015; b. Two Council Work Sessions from March 3, 2015; c. The Council Work Session from March 5, 2015; and d. The Council Work Session from March 12, 2015. 5. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 5.1 Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 5.2 Approval of a resolution accepting the following donations: a. $1,500.00 from 2MK Sports Marketing LLC for the Recreation Scholarship Fund b. $227.00 from various K-9 donation boxes throughout the city for the Crystal K-9 Unit 5.3 Acceptance of Michael McClain's resignation from the Parks & Recreation Advisory Commission; Crystal City Council Meeting Agenda March 17, 2015 5.4 Approval of the revised 2015 regular Council meeting and work session schedule; and 5.5 Approval of a special work session on March 19 at 6:30 p.m. to interview Blue Line Committee applicants*. 6. OPEN FORUM (Open forum is an opportunity for persons in attendance to address the Council regarding items of concern. Each person will be allowed three minutes to speak and no items may be addressed for more than ten minutes. No Council action may be taken on any items brought before the Council on Open Forum. The Council may place items brought before it on Open Forum in agendas for subsequent Council meetings and staff reports may be required.) 7. REGULAR AGENDA 7.1 The Council will consider approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. Recommend approval of disbursements over $25,000. 7.2 The Council will consider contributions from the City Initiatives Fund to NEAR and PRISM Food Shelves. As in past years, the Council will use charitable gambling proceeds to make contributions to the two food shelves serving Crystal, NEAR and PRISM. Recommend approval of the contributions. 7.3 The Council will consider civil penalties for the violation of ordinances and laws relating to the illegal sale of tobacco to an underage person by A-1 Liquor located at 3530 Douglas Drive North. According to Section 1137 of the City Code, the Council has the authority to impose civil penalties for violations of tobacco regulations after hearing from the licensee regarding the alleged violation. The City Council should consider the licensee's comments and consider imposing civil penalties, consistent with a first violation. 7.4 The Council will consider civil penalties for the violation of ordinances and laws relating to the illegal sale of alcohol to an underage person by Liquor Liquidator 3 located at 5120 56th Avenue North. According to Section 1200 of the City Code, the Council has the authority to impose civil penalties for violations of alcohol regulations after hearing from the licensee regarding the alleged violation. The City Council should consider the licensee's comments and consider imposing civil penalties, consistent with a first violation. Crystal City Council Meeting Agenda March 17, 2015 7.5 The Council will receive a presentation on Crystal's Storm Water Pollution Prevention Program (SWPPP). Dave Fritzke of the Engineering Department will provide a presentation on Crystal's SWPPP. These efforts are required by State law. 7.6 The Council will consider two resolutions related to Phase 14 North Lions Park Neighborhood Street Reconstruction Project #2014-14: 1) Declaring cost to be assessed and ordering preparation of assessment roll; and 2) Ordering a hearing on proposed assessment. In order to move forward with this year's Street Reconstruction Project, Phase 14, in the North Lions Park neighborhood, recommend approval of the two resolutions regarding the costs to be assessed and preparation of the assessment roll and ordering a hearing on the proposed assessments. 7.7 The Council will consider a resolution approving the 2015 Alley Reconstruction Feasibility Study and ordering a hearing on improvement Project #2015-07. In order to move forward with this year's Alley Reconstruction project in the Welcome Park neighborhood, recommend approval of the resolution approving the feasibility study for the project and scheduling a public hearing on the project. 7.8 The Council will consider a resolution authorizing the project installation and purchase of auxiliary amenities for the Bassett Creek playground. This year's PIR included $130,000 for replacement of the Bassett Creek playground equipment (including a$63,000 grant from Hennepin County Youth Sports). A grant was also received from the playground vendor. The playground equipment has been selected and ordered and various additional features are desired for renovation of the playground area. Recommend approval of the resolution authorizing purchase of these additional features. 7.9 The Council will consider a resolution authorizing fence replacement for Becker Park Tennis Court and Basketball Courts. The 2015 PIR includes $75,000 for replacement of the Becker Park tennis and basketball court fences. Recommend approval of the resolution authorizing this fence replacement project and awarding the contract to the low bidder, Town and Country Fence. 7.10 The Council will consider a resolution authorizing the purchase of the Public Works low voltage wiring and systems. Crystal City Council Meeting Agenda March 17, 2015 The new Public Works facility project budget includes low voltage wiring and system. Recommend approval of the resolution authorizing the purchase of this equipment. 7.11 The Council will consider a resolution authorizing the purchase of furniture for the Public Works building. The new Public Works facility project budget includes furnishings for the new facility. Recommend approval of the resolution authorizing the purchase of furnishings for the Public Works facility. 7.12 The Council will consider a resolution authorizing the purchase of the Public Works building security system. The new Public Works facility project budget includes the installation of a building security system. Recommend approval of the resolution authorizing the purchase of the building security system. 7.13 The Council will consider authorizing execution of a Cooperative Agreement with Hennepin County. As the Council knows, Hennepin County, along with our local legislative delegation have been working with the city on options for stopping the proposed BNSF-CP connection. Hennepin County is in the process of trying to acquire the property where the proposed connection would be. The County is asking for the city's support of this effort through execution of a cooperative agreement. The agreement does not obligate financially for this acquisition. Recommend approval of executing the agreement. 7.14 The Council will consider second reading and adoption of an ordinance amending Section 200.09 of the City Code regarding City Council rules. At its March 3 meeting, the City Council adopted rules for its meetings. The rules included an amendment to Section 200 of the City Code. The Council approved the first reading of the ordinance making this amendment at its March 3 meeting. Recommend approval of the second reading of the ordinance amending Section 200.09 of the City Code. 8. INFORMATION AND ANNOUNCEMENTS a. The Crystal Business Association meets on Wednesday, March 18, at 8:30 a.m. at City Hall in the Community Room. b. The City Council will have a work session on Thursday, March 19, 2015, at 6:30 p.m in Conference Room A, to interview candidates for the two Blue Line Advisory committees. Crystal City Council Meeting Agenda March 17, 2015 c. The North Suburban Remodeling Fair is Saturday, March 28 from 9:00 — 3:00 p.m. at Crystal Community Center. d. The Joint Water Commission cities (Crystal, Golden Valley and New Hope) will hold a tri-city council meeting on Tuesday, March 31, at 6 p.m. at Golden Valley City Hall. e. The next City Council Meeting begins at 7:00 p.m. on Tuesday, April 7, in the Council Chambers at City Hall. f. The Human Rights Commissions of Crystal, New Hope, Golden Valley, and Robbinsdale will host a program about the Holocaust and other genocides on Saturday, April 18 from 10:00 - 11:30 at Crystal Community Center. g. All City Council meetings and work sessions are open to the public as well as recorded and available for viewing or listening at www.crystalmn.gov 9. ADJOURNMENT 10. MEETING SCHEDULE ON MARCH 17. 201 Time Type of Meeting Location 6:00 p.m. Citizen Input Time Conference Room A 1St City Council Work Session to discuss: 6:30 p.m. • Preview of Local Board of Appeal and Conference Room A Equalization meeting with County Assessors 7:00 p.m. Regular City Council Meeting Council Chambers Immediately following the EDA Special Meeting Council Chambers Regular Council Meeting 2na City Council Work Session to discuss: Immediately • Presentation of Police annual report following the EDA • Constituent issues update Conference Room A Special Meeting . New business* • Announcements* * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday's meeting. I� i , . r� ... .. � . � �� i;tf:ar�t O, ( i:.; x t�,i;clillr :,9](ip� WEST METRO FIRE-RESCUE DISTRICT 4251 Xylon Avenue N. New Hope, MN 55428 www. westmetrofire.com � 3. '��1�, �.Guu�O�C��21�;�i,t. c��u�� u�.hG'�GO�� t�;u' i.�ur,� �n�e<�'c�_ �',rd�..1.6��t; �i'�6<<. ��e._,li��t:: �'0 �r.�Ga-�, �G"c�, �,� �i,�� i�_�� '�e ��.f�u�:" The 5t" Annual ��Firefighters Fighting Hunger" food-drive! The West Metro Fire-Rescue District employees in partnership with our Auxiliary and families will be fighting hunger in our communities between March lst and March 215`. We will be collecting non-perishable food items and monetary donations to benefit The Food Group (formerly the Emergency Foodshelf Network) www thefoodarouqmn.or4 In every community across America, when you need help all you need to do is call 911 and your local firefighters will come to your aid. This time we are sounding the alarm and asking for your help - please come out and join us as we Fight Hunger in our Community! Your hometown firefighters will provide complimeeatary blood pressure checks for anyone who makes a food-drive donation. From March lst until March 21�� we will have col�ection bins at our Fire Stations. Please come by and drop off donations of non- perishable food and/or monetary donations at any of the locations listed below. Monetary donations may also be mailed to or dropped off at our Fire Station #3 (District Headquarters, 4251 Xylon Avenue North, New Hope, MN 55428) weekdays between 8am and 4pm or anytime that crews are present. Checks, for your tax-deductible contributions, should be written out to The Food Group. On Saturday March 215t from 11:OOarn to 3:OOpm Firefightea°°s, Auxiliary Members, Families, and Community Partner's will be joining forces within our coreimunity to fight hunger. Stop by a Fire Station to bring your donations, tour our facility and rneet your hometown firefighters. Visit your local grocery store, pick up some food items to contrBbute and check out the fire trucks; we will have Fire Department vehicles at collection points in many of the local grocery store parking lots in Crystal & New Hope. We hope you'll all join �s in the fight! Drop-off Location from March i� - March 215t: West Metro Fire Station #3 4251 Xylon Ave North New Hope Drop-off Locations on March 215t; Fire Dept. vehicles will lse at collection points in the Parking lots of: Almsted's Fresh Market Cub Foods Cub Foods ALDI Target West Metro Fire Stations Station #1 Station #2 Station #3 4200 Douglas Drive North 5301 36th Avenue North 4445 Nathan Lane North 5620 West Broadway Avenue 5537 West Broadway Avenue 5354 Douglas Drive North 4101 Douglas Drive North 4251 Xylon Ave North For more information please e-mail jnelsonC�westmetrofire.com Crystal Crystal Plymouth Crystal Crystal Crystal Crystal New Hope The Food Group (Emergency Foodshelf Network) helps to provide food to many of our local area food shelves which are typically depleted this time of year. This is an opportunity for us to join together as a community and make a difference for our neighbors who are in need. Crystal City Council First Work Session minutes March 3, 2015 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at 6:36 p.m. on Tuesday, March 3, 2015 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL Present: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Absent: Peak. � STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Police Chief S. Revering, City Attorney T. Gilchrist and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda item: 1. Contributions to food shelves from charitable contributions. III. ADJOURNMENT The work session adjourned at 6:49 p.m. ATTEST: �� '�!+. � Chrissy Serres, City Clerk � Page 1 of 1 � Jim Adams, Mayor Crystal City Council Meeting Minutes March 3, 2015 1. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, March 3, 2015 at 7:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. ROLL CALL Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city clerk recorded the following attendance: COUNCIL PRESENT: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Councilmember Peak was present and participated via Skype from 1050 6th Avenue, Des Moines, IA 50314. STAFFPRESENT: City Manager A. Norris, City Attorney T. Gilchrist, Assistant City Manager/Human Resources Manager K. Therres, Acting Community Development Director J. Sutter, Chief of Police S. Revering and City Clerk C. Serres. PLEDGE OF ALLEGIANCE Mayor Adams led the Council and audience in the Pledge of Allegiance. 2. APPROVAL OF AGENDA The Council considered approval of the agenda. Moved by Councilmember Kolb and seconded by Councilmember Dahl to approve the agenda. Motion carried. 3. COUNCIL MEETING MINUTES The Council considered the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from February 17, 2015; and b. Two Council Work Sessions from February 17, 2015. Moved by Councilmember Kolb and seconded by Councilmember Parsons to approve the above minutes in a single motion. Motion carried. 4. CONSENT AGENDA The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 4.1 Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 4.2 Approval of Resolution No. 2015-22, accepting the following donations: Page 1 of 6 Crystal City Council Meeting Minutes March 3, 2015 a. $100.00 from American Legion Aviation Post 511 for the Crystal Airport Open House b. $200.00 from Jean Mehr for the Crystal K-9 Unit c. $100.00 from Milton's Cafe for the Crystal K-9 Unit d. $30.00 from Robert Iverson for the Crystal K-9 Unit e. $20.00 from Beth Ann Pedersen for the Crystal K-9 Unit f. $185.54 from various individuals as a result of fundraising proceeds from the sale of K-9 T-shirts and mugs for the Crystal K-9 Unit; g. $66.42 from various K-9 donation boxes throughout the city for the Crystal K-9 Unit 4.3 Approval of moving the Regular City Council meeting and Citizen Input Time from September 15 to September 16; 4.4 Approval of adding a Council Work Session on March 5, 2015 at 6:30 p.m. in Conference Room A; and 4.5 Approval of Resolution No. 2015-23, amending the 2015 Budget. Moved by Councilmember Deshler and seconded by Councilmember Dahl to approve the consent agenda. Motion carried. 5. OPEN FORUM J'' The following person addressed the Council: • Burt Orred, 6700 60t" Avenue North, spoke about the railroad manual interlock turnout. .� � 6. REGULAR AGENDA 6.1 The Council considered approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director. Mayor Adams read the list of disbursements over $25,000. Moved by Councilmember Kolb and seconded by Councilmember Libby to approve the list of disbursements over $25,000. Motion carried. 6.2 The Council considered second reading and adoption of a zoning ordinance amendment to allow impound lots as a conditional use in the I-1 district. Acting Community Development Director J. Sutter addressed the Council. Page 2 of 6 Crystal City Council Meeting Minutes March 3, 2015 Moved by Councilmember Deshler and seconded by Councilmember Parsons to adopt the following ordinance: ORDINANCE NO. 2015 - 01 AMENDING SUBSECTION 515.53 OF CRYSTAL CITY CODE TO ADD IMPOUND LOTS AS A CONDITIONAL USE IN THE I-1 LIGHT INDUSTRIAL DISTRICT and further, that this is the second and final reading. Voting aye: Libby, Parsons, Peak, Adams, Dahl, Deshler and Kolb. Motion carried. � Moved by Mayor Adams and seconded by Councilmember Kolb to amend the motion to adopt Ordinance 2015-01 to clarify that approval was based on the findings included in the staff report. Voting aye: Libby, Parsons, Peak, Adams, Dahl, Deshler and Kolb. Motion carried. 6.3 The Council considered second reading and adoption of an ordinance amending Section 1175 regarding secondhand goods dealers. City Manager A. Norris addressed the Council. Moved by Councilmember Deshler and seconded by Councilmember Kolb to adopt the following ordinance: ORDINANCE NO. 2015 - 02 AN ORDINANCE RELATING TO SECONDHAND DEALERS AMENDING SECTION 1175.03 DEALING WITH EXEMPTIONS and further, that this is the second and final reading. Voting aye: Libby, Parsons, Peak, Adams, Dahl, Deshler and Kolb. Motion carried. 6.4 The Council considered a resolution regarding financing for the Public Works facility. City Manager A. Norris addressed the Council. Page 3 of 6 Crystal City Council Meeting Minutes March 3, 2015 Moved by Mayor Adams and seconded by Councilmember Kolb to amend the resolution by changing the date in paragraph two of the resolution from January 21, 2014 to November 14, 2013, and add the following language: "At the November 14, 2013 work session, Council determined to use self-funding approach to finance the new Public Works Facility, whereby the Major Building Replacement Fund would be drawn down by $10,000,000 and other fund balances would contribute the balance." By roll call and voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb. Voting nay: Libby. Motion carried. Moved by Councilmember Parsons and seconded by Councilmember Peak to adopt the following resolution, as amended, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2015 — 24 APPROVING A FINANCING PLAN FOR THE PUBLIC WORKS FACILITY By roll call and voting aye: Parsons, Peak, Adams, Dahl, Deshler and Kolb. Voting nay: Libby. y�: Motion carried, resolution declared adopted. 6.5 The Council considered a resolution adopting rules for City Council meetings. � � City Manager A. Norris addressed the Council. Moved by Councilmember Peak and seconded by Councilmember Kolb to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2015 — 25 RESOLUTION ADOPTING COUNCIL RULES Voting aye: Libby, Parsons, Peak, Adams, Dahl, Deshler and Kolb. Motion carried, resolution declared adopted. The Council considered first reading of an ordinance amending Section 200.09 of the City Code regarding City Council rules. City Attorney T. Gilchrist addressed the Council. Page 4 of 6 Crystal City Council Meeting Minutes March 3, 2015 Moved by Councilmember Deshler and seconded by Councilmember Kolb to adopt the following ordinance: ORDINANCE NO. 2015 - 03 AN ORDINANCE RELATING TO COUNCIL RULES: AMENDING SECTION 200.09 OF THE CRYSTAL CITY CODE and further, that the second and final reading will be held on March 17, 2015. Voting aye: Libby, Parsons, Peak, Adams, Dahl, Deshler and Kolb. Motion carried. 9. NEW COUNCIL BUSINESS No new business was discussed by the Council. � 10. INFORMATION AND ANNOUNCEMENTS �, Mayor Adams read the following announcements: a. The City Council will have a work session on Thursday, March 5, 2015, at 6:30 p.m., in Conference Room A, to discuss Council priorities. b. The cities of Crystal, Robbinsdale and Golden Valley are hosting an informational open house on the proposed freight rail connection on Saturday, March 7, from 9:00 — noon at Crystal Community Center. c. The Light of Crystal's "no-tap" bowling tournament and fundraiser is Saturday, March 7, at 6:30 p.m. at Doyle's Bowling Alley. d. The City Council will hold a work session at 6:30 p.m. on Thursday, March 12, in Conference Room A. e. Citizen Input Time begins at 6:00 p.m. on Tuesday, March 17 in Conference Room A at City Hall. f. The next City Council Meeting begins at 7:00 p.m. on Tuesday, March 17, in the Council Chambers at City Hall. g. The Crystal Business Association meets on Wednesday, March 18, at 8:30 a.m. at City Hall in the Community Room. h. The Human Rights Commissions of Crystal, New Hope, Golden Valley, and Robbinsdale will host a program about the Holocaust and other genocides on Saturday, April 18, from 10:00 - 11:30 a.m. at Crystal Community Center. i. All City Council meetings and work sessions are recorded and available for viewing or listening at www.crystalmn.gov. The public is invited to attend work sessions. Page 5 of 6 Crystal City Council Meeting Minutes March 3, 2015 11. ADJOURNMENT Moved by Councilmember Deshler and seconded by Councilmember Libby to adjourn the meeting. The meeting adjourned at 7:35 p.m. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk � Page 6 of 6 Motion carried. � Crystal City Council Second Work Session minutes March 3, 2015 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at 7:48 p.m. on Tuesday, March 3, 2015 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. The Council moved to reconvene the meeting from Conference Room A to the Council Chambers. Mayor Adams called the meeting to order at 7:49 p.m. I. ATTENDANCE The city clerk recorded the attendance with the following members: � COUNCIL Present: Libby, Parsons, Adams, Dahl, Deshler and Kolb. Councilmember Peak was present and participated via Skype from 1050 6th Avenue, Des Moines, IA 50314. STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Acting Community Development Director J. Sutter, Police Chief S. Revering, City Attorney T. Gilchrist and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: 1. Blue Line Committee applications and advisory commission applicant process 2. Constituent issues update 3. New business 4. Announcements III. ADJOURNMENT The work session adjourned at 9:24 p.m. ATTEST: Chrissy Serres, City Clerk Page 1 of 1 Jim Adams, Mayor Crystal City Council Work Session minutes March 5, 2015 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:49 p.m. on Thursday, March 5, 2015 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city manager recorded the attendance with the following members: COUNCIL Present: Libby, Parsons, Peak, Adams, Dahl, Deshler and Kolb STAFF: City Manager A. Norris. II. AGENDA The Council and staff discussed the following agenda item: 1. Council priorities III. ADJOURNMENT The work session adjourned at 9:31 p.m. ATTEST: Anne Norris, City Manager Page 1 of 1 � Jim Adams, Mayor Crystal City Council Work Session minutes March 12, 2015 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, at 6:32 p.m., Mayor Pro Tem Deshler convened the Council Work Session in an open session on Thursday, March 12, 2015 in Conference Room A at City Hall located at 4141 Douglas Drive North. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCIL Present: Libby, Parsons, Dahl, Deshler and Kolb. Absent: Adams and Peak. � STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Police Chief S. Revering, City Attorneys T. Gilchrist and J. Sullivan and City Clerk C. Serres. Recreation Director G. Hackett arrived at 6:49 p.m. OTHER: Parks & Recreation Commissioners Erin Kolb, Lori Merriam, Lynn Haney, Nancy LaRoche and Lassana Bamba arrived at 6:49 p.m. II. AGENDA Mayor Pro Tem Deshler stated the Council will hold a closed session pursuant to Minnesota Statutes, section 13D.05, subdivision 3(b) to engage in an attorney-client privileged discussion with the city's attorneys regarding the Watt litigation. Moved by Councilmember Libby and seconded by Councilmember Kolb to move into closed session at 6:33 p.m. Motion carried. The public was asked to leave the meeting room, the door was closed, and a discussion occurred with the City's attorneys regarding the litigation. Moved by Councilmember Parsons and seconded by Councilmember Libby to adjourn the closed meeting and reopen the meeting at 6:49 p.m. Motion carried. The door to the meeting room was reopened and the public was invited back into the room. The Council and staff discussed the following remaining agenda items: 1. Civil penalties for alcohol and tobacco license holders 2. Parks & Recreation Commission review of annual work plan Page 1 of 2 Crystal City Council Work Session minutes III. ADJOURNMENT The work session adjourned at 7:54 p.m. ATTEST: Chrissy Serres, City Clerk March 12, 2015 Julie Deshler, Mayor Pro Tem Page 2 of 2 APPLICATIONS FOR CITY LICENSE March 17, 2015 GASINSTALLER Precision Heating & Cooling 3650 Chestnut St N Chaska, MN 55318 PLUMBER Baxter Mechanical Inc P O Box 591 Elk River, MN 55330 Burnomatic, Mooney & Ridler 2925 Garfield Ave S Minneapolis, MN 55408 Farr Plumbing & Heating 7600 W 27t" Street #225 St Louis Park, MN 55426 Pronto Heating & A/C 7588 Washington Ave S Eden Prairie, MN 55344 Ray VinZant Plumbing 541 N Wheeler St Paul, MN 55104 Rick's Plumbing Inc 1701 221s1 Ave NW Cedar, MN SSOI l Voda Plumbing Inc 6417 Penn Ave S#6 Richfield, MN 55423 RENTAL — NEW 2956 Florida Ave N— David Foss (Conditional) 2912 Hampshire Ave N— RHA3 LLC — HavenBrook Homes LLC (Conditional) 5213 Jersey Ave N— RHA3 LLC — HavenBrook Homes LLC (Conditional) 3404 Lee Ave N— Delavon LaMoore (Conditional) 3319 Zane Ave N— Gilbert Investments (Conditional) RENTAL — RENEWAL 5725 Adair Ave N— JDA Group LLC (Conditional) 4366 Colorado Ave N— Richard/Diane Donnelly (Conditional) 5301 Edgewood Ave N— Suhasbhai Patel (Conditional) 5308 Fairview Ave N— BB Williams c/o Midwest Realty Serv 6330 Fairview Ave N— Ken Olson 2709-2711 Hampshire Ave N— Lester R Olson 3220 Hampshire Ave N— Kevitt Development (Conditional) 3133 Idaho Ave N— Charles J Peters (Conditional) 4254 Kentucky Ave N— Joseph Selton Jr 220 Kentucky Ave N— A Ericson/B Wetzstein 3517 Lee Ave N— Peter Ralph (Conditional) 3520 Lee Ave N— Lance Rosenberg (Conditional) 3421 Major Ave N— Royalty Estates LLC 3521 Major Ave N— Raymond/Christine Kondrasuk 4848 Maryland Ave N— William L Smith 3409 Quail Ave N— Mark R Casper 3557 Quail Ave N— Kelly Tronsgard 5424 Toledo Ave N— JDA Group LLC 5023 Welcome Ave N— Michael/Sue Broughton 6820/6824 44`h Ave N— Steve Hinrichs 5917 29`" PI N— Thomas Allen Inc 7009 36`h Ave N— Kathryn Hammerseng 5724 45`h Ave N— PK Investment Properties 7020 45`h PI N— Ronald Seubert c/o Seek Homes Inc 6817 47th Ave N— Kerby SkuratlChristina Edelstein (Conditional) 5340 48th Ave N— Charles/Patricia Cowan 6515 52"d Ave N— Raymond/Lisa Martin (Conditional) TREE TRIMMER Western Tree Service Inc 23712 150`�h St Paynesville, MN 56362 Page 1 of 1 5.1 5.2 CITY OF CRYSTAL RESOLUTION NO. 2015 - RESOLUTION ACCEPTING DONATIONS FROM 2MK SPORTS MARKETING LLC AND VARIOUS INDIVIDUALS WHEREAS, Minnesota Statute § 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donations: Donor 2MK Sports Marketing K-9 Donation Boxes Purpose Amount LLC Recreation Scholarship Fund $1,500.00 K-9 Unit $227.00 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks 2MK Sports Marketing LLC and the various individuals who donated to the K-9 donation boxes throughout the city. Dated this 17th of March, 2015. : ATTEST: Chrissy Serres, City Clerk Jim Adams, Mayor 5.3 Chriss Serres From: Gene Hackett Sent: Thursday, March 05, 2015 4:17 PM To: Chrissy Serres Subject: FW: Agenda Packet for Wednesday March 4 rv� From: McClain, Michael Sent: Thursday, March 05, 2015 2:45 PM To: Gene Hackett; Erin Kolb Subject: Re: Agenda Packet for Wednesday March 4 Erin, Gene, This is to inform you that I am resigning my position as a Parks and Recreation Commissioner, effective immediately. I appreciate the opportunity of working with the group, but have decided that it was just not a good fit for me personally. Thank you, Michael McClain 5.4 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 C1TY of TeL (763) 531-1000 • Fax: (763) 53]-1188 • www.crystalmn.gov CRYSTAL � 2015 CRYSTAL CITY COUNCIL REGULAR MEETING AND WORK SESSION SCHEDULE Regular meetings of the Crystal City Council are held the first and third Tuesday of each month in Council Chambers at City Hall, 4141 Douglas Drive North, beginning at 7:00 p.m. The City Council also holds regular work session meetings before and after the regular City Council meeting on the same first and third Tuesdays of each month in City Hall. Standing work sessions are held immediately following the regular City Council meeting and Economic Development Authority (EDA) meeting, if scheduled. Additional work sessions are held beginning at 6:30 p.m. The City Council also holds regular additional work session meetings on the second Thursday of each month at City Hall beginning at 6:30 p.m. If the date of a regular meeting falls on a holiday or an election day, the date of the rescheduled meeting is reflected on the schedule. If an additional meeting is held, or if a regular meeting is rescheduled to a different date, time, or place, notice of the meeting will be posted at City Hall and on the City's website. All meetings are open to the public, but the City Council may close meetings to the public to conduct business autharized or required by law to be conducted in a closed session. *Denotes a change in the regular meeting or work session schedule. JANUARY January 6 — Tuesday January 6 — Tuesday January 8 — Thursday January 20 — Tuesday January 20 — Tuesday FEBRUARY February 3 — Tuesday February 3 — Tuesday February 12 — Thursday February 17 — Tuesday February 17 — Tuesday MARCH March 3 — Tuesday March 3 — Tuesday *March S — Thursday March 12 — Thursday March 17 — Tuesday March 17 — Tuesday APRIL Apri] 7 — Tuesday Apri17 — Tuesday Apri19 — Thursday Apri121— Tuesday Apri121 — Tuesday MAY May 5 — Tuesday May 5 — Tuesday May 14 — Thursday May 19 — Tuesday May 19 — Tuesday JUNE June 2 — Tuesday June 2 — Tuesday *June 11 — Thursday June 16 — Tuesday June 16 — Tuesday Work Session Meetings Regular Meeting Work Session Meeting Work Session Meetings Regular Meeting Work Session Meetings Regular Meeting Work Session Meeting Work Session Meetings Regular Meeting Work Session Meetings Regular Meeting Wo�k Session Meeting Wark Session Meeting Work Session Meetings Regular Meeting Work Session Meetings Regular Meeting Work Session Meeting Work Session Meetings Regular Meeting Work Session Meetings Regular Meeting Work Session Meeting Work Session Meetings Regular Meeting Work Session Meetings Regular Meeting No Wo�k Session Meeting Work Session Meetings Regular Meeting JULY *July 9 — Thursday *July 14 — Tuesday *July 14 — Tuesday AUGUST August 6 — Thursday *August 13 — Thursday August 18 — Tuesday August 18 — Tuesday *August 20 — Thursday No Work Session Meeting Work Session Meetings Regular Meeting (one regular meeting in July on the 2"d Tuesday) Budget Work Session Meeting Budget Work Session Meeting Work Sessions Meetings Regular Meeting (one regular meeting in August on the 3`d Tuesday) Budget Work Session Meeting SEPTEMBER September 1 — Tuesday September 1 — Tuesday September 10 — Thursday *September 16 — Wednesday *September 16 — Wednesday Work Session Meetings Regular Meeting Wark Session Meeting Work Session Meetings Regular Meeting OCTOBER October 6— Tuesday Work Session Meetings October 6— Tuesday Regular Meeting October 8— Thursday Work Session Meeting October 20 — Tuesday Work Session Meetings October 20 — Tuesday Regular Meeting NOVEMBER November 3— Tuesday Work Session Meetings November 3— Tuesday Regular Meeting November 12 — Thursday Work Session Meeting November 17 — Tuesday Work Session Meetings November 17 — Tuesday Regular Mee�ing DECEMBER December 1— Tuesday Work Session Meetings December 1— Tuesday Regular Mee�ing December 10 — Thursday Work Session Meeting December 15 — Tuesday Work Session Meetings December 15 — Tuesday Regular Meeting All regular meetings of the City Council are broadcast live on channel l 6. Meetings are rebroadcast the following Sunday at 630 p.m. and on Monday at 1030 a.m. Live meeting webstreaming and past meetings can also be viewed at www.crystalmn.gov, under Online Services, go to OnDemand Council/EDA Meeting Videos. Pavee Bolton & Menk Inc Golden Valley JWC LMCIT Park Construction Company PERA LOGIS IRS - EFTPS G:\TamaWccls Pa�1Cl�ecks o��er 525.OU0 Menn DATE: March 11, 2015 TO: Anne Norris, City Manager City of Crystal City Council FROM: Charles Hansen, Finance Director RE: Expenditures over $25,000 Description Servicing for 3 emergency wells and JW 36"PCCP line repair January Water Costs 1 st Qt 2015 Liability Insurance Premium Winnetka hills mill/overlay for October Employee & city required contributions: pay date 2/27/2015 January Support Services, includes annual capital assessment Social Security, Medicare, & Federal Tax W/H; pay date 2/27/2015 7.1 Amount $33,796.24 $106,293.37 $42,752.50 $75,546.37 $45,759.11 $61,401.10 $54,420.03 $419,968.72 7.2 �� ae Memorandum CftYSTAL DATE: March 12, 2015 TO: Mayor and City Council FROM: Anne Norris, City Manager -� -��' SUBJECT: Funding Food Shelves Serving Crystal Residents BACKGROUND: Several years ago, the Council adopted Resolution #2008-56, establishing a policy for the use of charitable gambling proceeds. The policy outlines the type of services or organizations that may receive funds from charitable gambling proceeds and is based on language in Minnesota Statutes, Section 349.12, Subd. 25. This allowed the Council to provide funds to local food shelves serving Crystal residents, NEAR and PRISM. Donations made in March to area food shelves will be matched by a grant. Attached is the December 31, 2014, statement of the status of the City Initiatives Fund, the fund where charitable gambling proceeds are accounted. There are sufficient funds in the charitable gambling proceeds to contribute $750 each to NEAR and PRISM. Cal and Jan Monroe of the NEAR Food Shelf and Michelle Ness of PRISM will be at the March 17 meeting to provide brief information on the services provided to Crystal residents. RECOMMENDATION: Approve contributions of $750 each to the NEAR and PRISM food shelves, using charitable gambling proceeds. 7.2 CITY OF CRYSi/�L RESOLUTION #2008- 56 POLICY REGARDING CHARITABLE GAMBLING PROCEEDS WHEREAS, the City of Crystal receives a 10% fee from organizations conducting charitable gambling within the city; and WHEREAS, undesignated charitable gambling fees are deposited in the City Initiatives Fund; and WHEREAS, charitable gambling fees may be used for lawful city purposes as defined in Minnesota Statutes, Section 349.12, Subd. 25; and WHEREAS, the City Cauncil determines how charitable gambling fees are spent, based on State law and this policy. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council as follows: Charitable gambling fees may be used towards services provided to area residents as long as such services are permitted by the following lawful purposes: 2 4 5 6 7 . . � Relieving effects of poverty or disability; Festival organizations (501(c)(3) or 501(c)(4) including the Crystal Frolics; Scholarship funds; Activities by an organization that recognize military service to the country, state or community; Activities and facilities for youth; Expenditures for police, fire and other emergency or public safety related services or equipment; Nutritional programs, food shelves and congregate dining programs primarily for persons age 62 or older or disabled; Community arts organizations; Humanitarian service — recognizing volunteerism or philanthropy; or Other lawful purposes designated by the City Council or state statutes. Approved this �� day of June , 2008. ATTEST: i � . � �� Janet L is, City Clerk ;- � -�,'� �/ ReNae ow n, Mayor C:AUsers�2norris�,4ppData�LocalAM��crosoft\Wlndows\Temporary in.erne: �ilesVGontent0utlookVIaJ4XDUBA(Cth Otr 201a (2).zls>:]b20-� 5 RunDate� 03/�2/�5 JDE BU Description 3704 3707 3709 3719 3721 3722 3724 3726 3729 3738 3750 3753 3770 3773 3776 3780 3782 0240 City of C rystal City Initiatives Fund (Fund 240) YTD Summary As Of December 31, 2014 Admin - Beyond the Yellow Ribbon Program Admin - Airport Open House Admin - Lawful Gambling 10% "Fund" Police - Canine Unit Police - Citizen On Patrol Program Police - Chaplain's Fund Police - Neighborhood Outreach Office Police - DARE Police - Explorer's Program Police - Reserve Parks - In General Parks - Becker Park Rewards Recreation - In General Recreation - Activity Assistance Recreation - Becker Arts & Ent. Recreation - Jane Elsen Bridge Fund Recreation - Safety Camp Unencumbered Balance 01/01l14 0.00 7,165.34 1, 944.65 11,791.61 603.00 462.60 0.00 0.00 3, 036.04 2,637.41 3, 877.34 659.04 9,358.03 5,151.96 6,111.38 0.00 1, 560.43 4,689.95 �+) i-) (+/-) Disburse- Interfund Receipts ments Transfers 440.65 440.65 4,465.00 4,760.59 0.00 1, 500.00 2,337.25 8,559.23 (603.00) 547.11 117.73 11,110.85 9, 725.58 1.100.00 2,003.80 3,835.00 400.00 895.00 500.00 206.19 3,500.00 59.048.78 22,904.66 33,539.97 603.00 � �� 7.2 �_) Balance 12/31 /14 0.00 6, 869.75 444.65 e''�-"� 5,569.63 ~ 0.00 462.60 0.00 " 429.38 �� 5,024.31 3, 737.41 3,877.34 659.04 9, 358.03 3,320.76 5,616.38 500.00 1, 354.24 1,189.95 (S--~ "'l 48.413.47 " All expenses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Potice Dept. (General Fund). Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of each quarter, a review of BU 3724 will be made. If donations were received, any expenses incurred will be reclassified from the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the net cost of operating the Neighborhood Outreach Office recorded in the Police Dept. �� Tax ievy doilars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year (if any). Such allocation would be made at the end of July and December, to coincide with receipt of tax settlements from Hennepin County. If donations are sufficient to cover expenses, no allocation will be made. 7.3 COUNCIL STAFF REPORT t�t�� t,r ��,��, Re ug lar Agenda: Civil penalties for failed to acco compliance check by A-1 Liquor FROM: Chrissy Serres, City Clerk DATE: March 12, 2015 T0: Mayor and City Council City Manager Anne Norris CC: Police Chief Revering City Attorney RE: Consider civil penalties for failed tobacco compliance check by J& M Concessions, Inc. d/b/a A-1 Liquor, 3530 Douglas Drive North ��rc��r�c� The Crystal Police Department conducts annual compliance checks on all tobacco licensees in the city to ensure that businesses have policies and procedures to prevent tobacco sales to minors. In the event a business fails a compliance check, the following excerpt of City Code Section 1137 outlines civil penalties the Council may impose against the licensee. 1137.11, Subd. 3. Administrative civil penalties; licensee. If a licensee or an employee of a licensee is found to have sold tobacco to a person under the age of 18 years, or committed a violation of Minnesota Statutes Chapter 297F, as amended, the city council may impose an administrative penalty as follows: First violation: a civil fine in an amount up to $750 and license suspension for a period up to one day. Second violation within 24 months after the first violation: a civil fine in an amount up to $1,500 and suspension of license for a period of up to 5 days. Third violation within 24 months after the first violation: a civil fine in an amount up to $2,000 and suspension of license for a period of up to 10 days. Fourth violation within 36 months after the first violation: revocation of license. Page 1 of 2 7.3 In November 2014, A-1 Liquor failed a tobacco compliance check. �i�din�� f F�� a) J& M Concessions, Inc. d/b/a A-1 Liquor held a valid 2014 tobacco license from the City of Crystal. b) According to an Incident Report by the Crystal Police Department, on approximately November 25, 2014, an employee of A-1 Liquor sold tobacco to an underage person. c) According to Hennepin Criminal Brookdale Register of Actions, the same employee of A-1 Liquor pled guilty to selling tobacco to a person under the age of 18 on January 30, 2015. d) By regular and certified mail, J& M Concessions, Inc. d/b/a A-1 Liquor received proper notice from the City of Crystal regarding a hearing on March 17, 2015 to consider civil penalties of its tobacco license relating to the illegal sale of tobacco to a minor. e) No prior tobacco violations exist for this licensee. Therefore, the violation on November 25, 2014 is deemed a first violation according to City Code Section 1137. Council action reguested Upon receiving testimony from the licensee, staff recommends J& M Concessions, Inc. d/b/a A-1 Liquor receive a one-day license suspension and a$750 civil fine, with the city clerk determining the dates of the suspension and payment of fine. Attachments: Tobacco Vio(ation Hearing Procedures Hearing Notice Copy o f 2014 tobacco license Page 2 of 2 7.3 TOBACCO VIOLATION HEARING PROCEDURES March 10, 201 S Tobacco is regulated under Chapter XI, Section 1137 of the Crystal City Code. The regulations address individuals under the age of 18 that attempt to purchase tobacco and the licensee or employee who sells tobacco to a person under the age of 18. 1) Take Up Matter. Mayor identifies agenda item and notes: "This inatte�� requires the cotrncil to consider and p�ovide an opportunity for a hearing regarding the potential imposition of administrative civil penalties fo� an alleged violation of Section 1137 of the Crystal Code regulating tobacco." 2) Staff Report. Mayor calls for a report by staff. a) Staff provides report addressing the facts of the violation. b) Crystal Police Department representative provides additional testimony, if required. c) Council inquires of staff concerning facts of violation as needed. d) Council clarifies any other information from staff or Crystal Police Department representative based on information submitted by the individual or licensee. 3) Inquire as to Hearin�. Mayor calls the individual or licensee to the podium and states: "You have the option to regiiest a formal hearing or you may ��aive a formal hecz�°ing and instead offer testimony in mitigation of the potential penalties the Council may impose. Do yozi N�ish to reqLrest a,formal hearing?" a) ("No") Formal Hearing NOT Requested: Ask the individual or licensee to offer any comments he or she would like to be considered by the Council as potential mitigating factors when deciding the potential penalties to impose. ii. Council asks any clarifying questions of the individual or licensee. iii. Mayor/Council clarifies any other information from staff or Crystal Police Department representative based on information submitted by the individual or licensee. (skip to #4 below) b) �"Yes") Formal Hearing Requested: i. Mayor opens the hearing and requests the individual or licensee to provide testimony and any documents regarding the incident(s) he or she would like to offer. 442261 v4 MTN CR205-3� 7.3 i i_ Council asks any clarifying questions of the individual or licensee. iii, Mayor calls for other public testimony (if any) relating to violation(s). iv. Mayor/Council clarifies any other information from staff or Ciystal Police Department representative based on information submitted by individual, licensee, or public. Mayor closes the public hearing. c) Affirmative Defense for Sale. It is an affinnative defense, if the licensee or employee that made the sale relied in good faith upon an authorized proof of age (driver's license, military ID, etc.) 4) Council Discussion. Council discusses the facts from the staff presentation and information presented. Council asks any clarifying questions from the staff, city attorney, or city manager. 5) Staff Recommendation. Mayor requests the staff to present its recommendation regarding penalties. The penalty the Council imposes may be less than proscribed for the violation, provided the penalty is not less than required by Minn. Stat. § 461.12, subd. 2& 3. a) Licensee Penalties. Administrative penalties for a licensee or employee for having sold to underage person or committed other violation of state law: • First violation: a civil fine in an amount up to $750 and license suspension for a period up to one day. (Statutory minimum: $75) * Second violation within 24 months after the first violation: a civil fine in an amount up to $1,500 and suspension of license for a period of up to 5 days. (Statutory minimum: $200) • Third violation within 24 months after the first violation: a civil fine in an amount up to $2,000 and suspension of license for a period of up to 10 days. (Statutory minimum: $250 and 7-day suspension of license) � Fourth violation within 36 months after the first violation: revocation of license. ■ Earl�Revocation: The Council may revoke a license without having to wait far a fourth violation if it determines revocation is appropriate under the circumstances. There is a presumption the license will be revoked if there is a commission of a felony related to the licensed activity or if there is an illegal sale by an employee while the license is under suspension. Possible Additional Requirements: The Council may require the licensee to meet with Police Department staff to present a plan of action to assure the problem will 442261v4 MTN CR205-30 7.3 not continue, require participation in education sessions with Crime Prevention staff, or other actions the Council may deem appropriate. 6) Decision. The Mayor asks for a motion. A Council Member may then make a motion to impose an appropriate penalty: "I make a motion that based on the staff report, including the findings contained therein, and the other information presented regarding this matter, that a penalty of be imposed in this case." Mayor calls for a second and a vote is taken in accordance with the Council's usual procedures. The Mayor indicates that staff will provide the licensee or person written notice of the penalty. 442261v4 MTN CR205-30 7.3 `� 4141 Dougl�s Drive North • Crystal, Minnesota 5542?-1696 ��,� Tel: (763) 531-1000 • Fax: (763) 531-1 188 •��ww.ciystalmil.gov ' �1�Y�T}��_ February 18, 2015 "I'O: A-1 Liquor CER"TIFIED IvIAIi, and Attn: Mr. Stanley .Iackson R�;GUL,AR MAII., 3530 Douglas Drive Crystal, MN 55422 CITY OF CRYSTAL NOTIC� VIOLATION OF TOBACCO R�GULATIONS Please take notice that the Ci�y Council af the City of Crystal will meet in the Council Chambers �t City Hall, �141 Douglas Di•ive Nocth, Crystal, Minnesota at 7•OO�.m. on Tuesday, March 17, 2015 to consider whelher action should be taken against yoiu• license as a result of an alleged violation of state law and city ordinances. The alleged violation consists of the illegal sale of �U��Y��4] tLs ill3 I_l[lC�t1�l�L' �lti'.�'Siill, 4�:'�llt�� 14'Cl.l"I'i:ti �f�l i.rG' �i�}4�LI� �.��.?��'133i'uf -��, ?��`�- �j5�. 111.,i\1f1311[ll penalty that ii�ay be imposed f�r violatio» oi� the City's cegulations is revocation of yo�u• tobacco license, suspension c�f your tobai;co license for up tu 10 �lays, a civil penalty of up to �2,000, or any combin�lion of these penalties (whichever is �ipplicable) according to City Code Section 1 137.1 l subdivisions 2 and 3, wllich are as f�llo��s: CCO� I 137.1 1, Subd 2. ndministcative ct�il penaltics; individuals. �1 person who selis lta�,;��•a � 9�r a �,��r�;«.i �wi741�_�� lrc° g�� 171� i��^e�;es•A, iw :��r1�� c� ,�is ,tsimii�:�,��i��.�,- <�aarl��l�. ,'� ��i�ss�ii sinci�s �174� ��6�,� ��hl' 1��w�1�a� <<i�cEt6��1� �,.� ��sir��li<«�• �4��I�,�iL.�r� i�ti �aail3j4��t l��r .�n :stl��i3iri;�r:�sik-�� p��ti,�lit. 1�174• c�i�� t��i7�;il may impose administrativc penalties undec this subdivision as follows: First violation: a civil fine in an amouilt up to $750. Second violation within 24 months afterthe first violation: a civil fu�e in �n amount up lo $1,500. Third violatiori ��iChi►124 months after the first violation: � civil fine in an amo�int up to $2,000 CCO� 1137.1 l, Subd. 3. Administrative civil penalties� licensee. If'a licensee or an employee of a licensee is found to have sold tobacco to a pecson undec the age of 18 years, or committed a violation of Minnesota Statutes Chapler 297F, as aniencled, the city council may impose an lclministrati��e penalty as follows; First violation: a civil fine in an amoun[ up lo $750 ancl license suspension Par a period up to one day. Second violation ��ithin 24 monlhs ai'teT• the iicst violation: a civil Cne in an �mount up to $1,500 and suspension of license for a period of up to 5 days. TlZircl violalion withi�i 24 irlonths afte►� the first violation: a eivll fIt1C II1 c�ll 7111011t1t LI� IO `.�'2,000 and suspension of license ior a period of up to 1 U days. Fow•th violation within 36 months �fter the first violation: revoc�tion of license. i��g� i �r� 7.3 � (il.l'�lf`.; I�SUl4i.Gli 4il�ll )i:�U �'o111w" L:Ls: 1.��l1 �.�J 14�P�'-e;ll ;Io. l�'�,' ". ;�eJy�z � ��,:�4°llll:". �.�fi ,i ;Itli �� ` At the meetin� you may aclmit or de�1y the violation. If you admit the violation, yo�i w�aive yo�u• right to a hearing but will be 111owed to explain any mitigating circumstances. 11' �{cri� �i��iW �1i�� ia,iy�iG,ri, ��4i i�t�y� i��c�3.aes� �w li��,irii��,, 'f'Iti� C'ily� { s:a�rrii�il rt��iy� at iL; ��4�titifii ly�alcl ll�� ki791"I1ti�; I1111t1�i'iLI.LiK;��'. 55f I11�L�' I'L'��f �kll' Il�$1��S�I� �€1 il ��II'i�' L'SIl�C1UL�i'�I :3}' t411��r�1tl' I}��.��5`1�l ��f ��i��l� �� 1 1�M4��r �9�3r4, .r'1�3��;� l�b;��rii7� t��lf 1�� :��nzj�yt�t�� irs z��rti.9,7��:w ti��i[l7 Al�c F^��'t��.41�i�r4�:; iii �I«: Minilesot� Administc�ative Procedures Act, Minnesota Statutes Section 14.5 % to 14,69. If you do not appear at the March 17, ZO I S COUt1CII meeting, you will be deetned to have admitted the violation and to have waived your right to a hearing, and the City Co�incil may impose �;�ii�c9iar�� iis ��cc�3r�l�:��a�.� ��ill� {_°i��• �'nilc. ��:��:�irrn I l �7, I I. w�413�1i3�i�i� �iis ? ,i�i�9 _;. ;'1f ;u•�� in��_ (�eii�►� 1�11` Illt'�4l�1�,� 1''�-}'il 6llfl� 3LR.f"�.4`. �t'i 'r3tl}' ti�YIlC:�l��9'I '�'JI:k�3(7lli tl �1L`�il'lll�! �7i' ��I'{��IC�IIItC CiIL' � 14�' �+r�illl';i�;�l'i' '��'0��1 i.{ �L'lLii� ��l:i� lI3q:74Ci�L'S ;7 A'�'��IllLll iM1�:4lYL'I- ii[iL,� c14:Cl;��i9f14:1` 1.5� �:€il1t;.C�ti)�1� l�I��y� ti41i�1 ili?1'4{:I11CC1� 15 iil��l�4'�� ll approval by the City Council. � �, �' _ '� � � '+ � ,'1,�'d �� ' ' . �i � �� — C �ti��;�� r.r�w. {.`ik�' [']�:�rlc .� Page 2 of 2 City of Crystal A-1 Liquor 3530 Douglas Dr N Crystal MN 55422 License Type Tobacco-Over the Counter (Admin) LICENSE 000187Q�'3 Expiration: 12/31/201�� Pursuant to City Ordinances and regulations and conditioned upon payment of the required fee, License is hereby granted for the term and purpose stated. �� _ _ �,� - y� POST AT LOCATION LICENSED � �� City Manager City Clerk NOT TRANSFERABLE N'C]'�" V'AL�D. �Ji�TLE�S GOL�I`►'ER$I{;I�L'L �t�7"F3�RF� _ _ ,. ...... ............ ...... _ _ ,.-,,, �, ,.... .... ......_.— ..:_..—...�....�, , ,, .... ........ . .......... .... _ ............ ........ . ee ..... �,... ....� � �. . ,.,� .,,,�..,, . City of Crystal Lieense l}escrrn_fioa Tobacco - 5 months pro-rated Receipt for License: Expiration: I�+r�pe E�nitti ��'. Base $135.40 Total: $135.40 Please Read C�fullv! Crvstal Citv Code. Section 1005.15: A licensee must carry the license certificate upon the licensee's person at all times when engaged in the activity for which the license was granted. Where the licensed activity is conducted at a fixed place of business or establishment, the certificate must be eachibited at all times in some conspicuous place on the premises. 0��1g%0� 12/31/2014 Also: Licensees for refuse haulers and tree trimmers must place one of the enclosed decals on the left hand side of each licensed vehicle. Mail To: J&M Concessions Inc Stanley Leroy Jackson Business License CY 7.4 COUNCIL STAFF REPORT �trt ,1 ��,��;��,� Re_ uq Iar A eq nda: Civil penalties for failed alcoho compliance check by Liquor Liquidator 3 FROM: Chrissy Serres, City Clerk DATE: March 12, 2015 TO: Mayor and City Council City Manager Anne Norris CG: Police Chief Revering City Attorney RE: Consider civil penalties for failed alcohol compliance check by Liquor Liquidator 3, Inc. d/b/a Liquor Liquidator 3, 5120 56t" Avenue North �3�c�C�rau.n� The Crystal Police Department conducts annual compliance checks on all liquor licensees in the city to ensure that businesses have policies and procedures to prevent alcohol sales to minors. In the event a business fails a compliance check, the following excerpt of City Code Section 1200 outlines civil penalties the Council may impose against the licensee. 1200.35, Subd. 5(c). Administrative civil penalties. If a licensee or an employee of a licensee is found to have violated this section, the city council may impose an administrative penalty as follows: First violation: a civil fine in the amount of $750 and license suspension for a period of one day. Second violation within 24 months after the first violation: a civil fine in the amount of $1,500 and suspension of license for a period of 3 days. Third violation within 36 months after the second violation: a civil fine in the amount of $2,000 and suspension of license for a period of 10 days. Fourth violation within 36 months after the third violation: revocation of license. Page 1 of 2 7.4 In December 2014, Liquor Liquidator 3 failed an alcohol compliance check. �ir�di.n�s af F�ct a) Liquor Liquidator 3, Inc. d/b/a Liquor Liquidator 3 holds a valid 2014-2015 off sale liquor license from the City of Crystal and the State of Minnesota Alcohol Division. The liquor licensing period is 7/1/2014 — 6/30/2015. b) According to an Incident Report by the Crystal Police Department, on approximately December 17, 2014, an employee of Liquor Liquidator 3 sold alcohol to an underage person. c) According to Hennepin Criminal Brookdale Register of Actions, the same employee of Liquor Liquidator 3 pled guilty to selling alcohol to a person under the age of 21 on February 13, 2015. d) By regular and certified mail, Liquor Liquidator 3, Inc. d/b/a Liquor Liquidator 3 received proper notice from the City of Crystal regarding a hearing on March 17, 2015 to consider civil penalties of its liquor license relating to the illegal sale of alcohol to a minor. e) No prior alcohol violations exist for this licensee. Therefore, the violation on December 17, 2014 is deemed a first violation according to City Code Section 1200. Council action re uested Upon receiving testimony from the licensee, staff recommends Liquor Liquidator 3, Inc. d/b/a Liquor Liquidator 3 receive a one-day license suspension and a$750 civil fine, with the city clerk determining the dates of the suspension and payment of fine. Attachments: Liquor Vio(ation Hearing Procedures Hearing Notice Copy o f 2014-2015 fiquor (icenses Page 2 of 2 7.4 LIQUOR VIOLATION HEARING PROCEDURES March 12, 201 S Liquor is regulated under Chapter XII, Sections 1200-1220 of the Crystal City Code. 1) Take Up Matter. Mayor identifies agenda item and notes: "This matter requires the council to consider and provide an opportunity for a hearing regarding the potential imposition of administrative civil penalties for an alleged violation of Section 1200 of the Crystal Code regulating liquor." 2) Staff Report. Mayor calls for a report by staff. a) Staff provides report addressing the facts of the violation. b) Crystal Police Department representative provides additional testimony, if required. c) Council inquires of staff concerning facts of violation as needed. d) Council clarifies any other information from staff ar Crystal Police Department representative based on information submitted by the individual or licensee. 3) Inquire as to Hearin�. Mayor calls the individual or licensee to the podium and states: "You have the option to request a formal hearing or you may waive a formal hearing and instead offer testimony in mitigation of the potential penalties the Council may impose. Do you wish to request a formal hearing?" a) �"No") Formal Hearing NOT Requested: Ask the individual or licensee to offer any comments he or she would like to be considered by the Council as potential mitigating factors when deciding the potential penalties to impose. ii. Council asks any clarifying questions of the individual or licensee. iii. Mayor/Council clarifies any other information from staff or Crystal Police Department representative based on information submitted by the individual or licensee. (skip to #4 below) b) ("Yes") Formal Hearing Requested: Mayor opens the hearing and requests the individual or licensee to provide testimony and any documents regarding the incident(s) he or she would like to offer. ii. Council asks any clarifying questions of the individual or licensee. iii. Mayor calls for other public testimony (if any) relating to violation(s). 418348v3 MTN CR205-30 7.4 iv. Mayor/Council clarifies any other information from staff or Crystal Police Department representative based on information submitted by individual, licensee, or public. �r, Mayor closes the public hearing. 4) Council Discussion. Council discusses the facts from the staff presentation and information presented. Council asks any clarifying questions from the staff, city attorney, or city manager. 5) Staff Recommendation. Mayor requests the staff to present its recommendation regarding penalties. The Council is authorized to set the number of days a suspension will be served and the Council may impose a lesser penalty than prescribed in the Code. a) Licensee Penalties. Administrative penalties for a licensee or employee for having violated a liquor regulation: � First violation: a civil fine in the amount of $750 and license suspension for a period of one day. +� Second violation within 24 months after the first violation: a civil fine in the amount of $1,500 and suspension of license for a period of 3 days. • Third violation within 36 months after the second violation: a civil fine in the amount of $2,000 and suspension of license for a period of 10 days. ; Fourth violation within 36 months after the third violation: revocation of license. + Early Revocation: The Council may revoke a license without having to wait for a fourth violation if it determines revocation is appropriate under the circumstances. There is a presumption the license will be revoked if there is a commission of a felony related to the licensed activity or if there is an illegal sale by an employee while the license is under suspension or revocation. + Possible Additional Requirements: The Council may require the licensee to meet with Police Department staff to present a plan of action to assure the problem will not continue, require participation in education sessions with Crime Prevention staff, or other actions the Council may deem appropriate. 6) Decision. The Mayor asks for a motion. A Council Member may then make a motion to impose an appropriate penalty: "I make a motion that based on the staff report, including the findings contained therein, and the other information presented regarding this matter, that a penalty of be imposed in this case." Mayor calls for a second and a vote is taken in accordance with the Council's usual procedures. The Mayor indicates that staff will provide the licensee or person written notice of the penalty. � � 418348v3 MTN CR205-30 I CCTYi�� " �� i �-� � 4141 Douglas Drive Noi�th • Ciystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystaltnn.gov `I'( ]: Liquor Liquidator 3 Attn: Pavel Sakurets 5120 56th Avenue North Crystal, MN 55429 7.4 March 5, 2015 CERTIFIED MAIL and REGULAR MAIL CITY OF CRYSTAL NOTICE VIOLATION OF LIQUOR REGULATIONS Please take notice that the City Council of the City of Crystal will meet in the Council Chambers at City Hall, 4141 Douglas Drive North, Crystal, Minnesota at 7•00 p.m. on Tuesdav, March 17, 2015 to consider whether action should be taken against your license as a result of an alleged violation of state law and city ordinances. The alleged violation consists of the illegal sale of alcohol to an underage person, which occun•ed on or about December 17, 2014. '['l�c i's��`il {�cnal�i�� [��t y7�ay� L�, ia�7��c��;€� [�a� ►�is.rla�lis�n i�f-ilte C'ity�`� r��ul��toirs35 irrc:lu�Ees thi; �u�p�;�lsivti ul y'�U[° <li�llllL' �1��11��, l�r� ��n,ca�ic,sr �:±i' y�cs��i• I��1rNc�� li��;ns�. tJi� lii3�]i?51�1itp1 C?! i4 G:lk+i! penalty, or a combination of these penalties. The general civil penalties established by the City's regulations are set out below, but the City Council has the authority to impose stricter penalties than those listed and may also impose certain mandatory ►•equirements: (:C;�� 1�,��.35, Su��l. �(�;j..�.[lmii�i�tr��,ii�� cjv�l �3er7�<<ties_. If � Iecensc,� isr �� crciE��y�'� n�-� licensee is found to have violated this section, the city council may impose an administrative penalty as follows: I'� First violation: a civil fine in the amount of $750 and license suspension for a period of one day. ?�p Second violation within 24 months after the first violation: a civil fine in the amount of $1,500 and suspension of license for a period of 3 days. :�'h Third violation within 36 months after the second violation: a civil fine in the amount of $2,000 and suspension of license for a period of 10 days. 4) Foui-th violation within 36 months after the third violation: revocation of license. You ��re �}tiF�i#i�il �I�� y��u It�ave 6��c ri�l�1 tsx ��edr �C tl�e �;c��tri�il m�.�;ti�i� cpri fivla�•��n 17, 2015. ,'�G Vlf� i77ctitin��4� na�}��dmii �srci�r�y� EI��: vic,I�tit�rr, �t ,y��u eZU17lII �E1L' V�[i9�31.N��n, �°c�4M ��'�i�v� )�s��ir-ri�ht to a hearing, but will be allowed to explain any mitigating circumstances. Page I of 2 7.4 If you deny the violation, you may request a hearing. The City Council may at its option hold the hearing immediately, or may refer the matter to a hearing conducted by another person oc body at a later date. Any such hearing will be conducted in accordance with the procedures in the Minnesota Administrative Procedures Act, Minnesota Statutes Section l 4.57 to 14.69. If you do not appear at the March 17, 2015 Council meeting, you will be deemed to have admitted the violation and to have waived your right to a hearing, and the City Council may impose s�.tr�ti�� itt ac�.ca��.k�tn��: ��i!]7 C'ity �'€�ilc; s�:�:t[�a�7 1�.�1�.��5, su1��[i�+isi�ai� � Gcl, r1�fi �ttiy [3in� heftre 1��c meeting, you may agree to any sanction without a hearing by providing the City Manager with a letter that includes a written waiver and acceptance of sanction. Any such agreement is subject to approval by the City Council. _ �+�f�i� � =� ��{ � _ � Chrissy Serres, �y' Clerk Page 2 of 2 ��t� �� rystal ;! ;' Liquor Liquidator 3 5120 56th Ave N Crystal MN 55429 License Type Liq—Off Sale (Admin) 7.4 LICENSE 0001$342 Expiration: 06/30/2015 Pursuant to City Ordinances and regulations and conditioned upon payment of the required fee, License is hereby granted for the term and purpose stated. — �.,r_..�.� �.t �.x��y.,� __� �. Y.�n�.n ��.e:c..ci.a��,'�'s-'-��-,�= � POST AT LOCATION LICENSED NOT TRANSFERABLE =it�+ ,�]a�ager City Clerk � NOT VALID UNLESS ��7T]''�I�1�S��T'aEi? ,„ � � .... � I I Ffl kk �, L ..................---..:....� ..,,, ..,,, ,,...,. .............a......_..............., , , ......_........_........ ..,,.,,,,,. ,,,, ...,_.._.... . _......._......... .... ._..... ........ ,� ._ ., .., ,_J City of Crystal I,Gce+�.5c 13cscriy}�3na� Liq Off Sale Receipt for License: Expiration: ' � �� it� � I3ase $380.00 Total: $380.00 �i+�,'�� I�c�c9 �['.er-et"uil��: ['r�,at:�l City Code. Sectioo_1QQ5.15_ A licensee must carry the license certificate upon the licensee's person at all times when engaged in the activity for which the license was granted. Where the licensed activity is conducted at a fixed place of business or establishment, the certificate must be exhibited at all times in some conspicuous place on the premises, r 00018342 06/30/2015 Also: Licensees for refuse haulers and tree trimmers must place one of the enclosed decals on the left hand side of each licensed vehicle. Mail To: Liquor Liquidator 3 Inc Pavel Sakurets 5120 56th Ave N Crystal MN 55429 � Business License_C' No. 18342 Fee: 380.00 THIS CERTIFIES THAT: LICENSEE: Li�uor Liauidator 3. Inc. TRADE NAME: I,ianor Liqnidator 3 , �: c��: � Cotmty: Henne�m dU�olreR & �Gr 1 ��uccee��:. OFF SALE LIQUOR LICENSE '�TAEE�'ADT]R,�55; a��—S+b'� Av�r.nuc 1�1��h. Cn��_IM�f�54��J Is airthorized to sell mtoxicating liquor at off sale subject to the laws and regulations of the State of Minnesota and municipal ordinances for the period beginning Julv 1, 2014 to Jane 30, 2015. � _ �. �,or THIS LICENSE IS APPROVED Give under my hand and the Muuicipal Corporate Seal �� JUN 1 1 2014 �tal Date: June 2 4 Alcohol & Gambling Enforcement Director Date _. � PS9008-03(3/OS) ity ��rk . V FP - � � I�� -� � � �� 1: �� .�� I��_� �'��'i�►�� -�� ,�� T '� � ' " 11 il�ll =�� :��.�� II�� I.'-��!� �� !!' -- �, �i ■ i■i��: 7.6 COUNCIL STAFF REPORT ��TY°� Order North Lions Park Hearinq CRYSTAL FROM: Wayne Houle, Interim City Engineer TO: DATE: RE: Anne Norris, City Manager (for March 17 City Council Meeting) March 12, 2015 Consider Phase 14 Bids and Assessment Hearing Resolutions Project # 2014-14 INTRODUCTION Bids for the above project were opened on Thursday, March 12, 2015, and have been tabulated and checked for accuracy. The Council is being asked to consider the apparent qualified low bid and the proposed assessment rates, and also to set the date for the special assessment public hearing. DISCUSSION The City has again been able to take advantage of being part of the bidding process early in the season when contractors are trying to fill their work schedule for the season. A total of four bids were received in a competitive bidding climate as shown below: Palda & Sons, Inc. Valley Paving, Inc. Park Construction Co. Northwest, Inc. $5,748,093.00 $5,922,621.23 $6,231,251.27 $6,425,684.06 Palda & Sons, Inc. has perFormed a satisfactory job on several of the City's previous street reconstruction projects, most recently the Phase 13 Becker Park Project in 2013, and meets the qualification requirements per the bid documents. The September 2014 Feasibility Report (Report) construction cost estimate was $4,784,867. The following calculation allows for an apples to apples construction cost comparison of Palda's bid to the feasibility study number: Palda's Bid Less Private Driveway/Sewer Work Less Utility Work Subtotal (Post Bid Const. Est.) Feasibility Const. Cost Est. Difference Feasibility / Post Bid $5,748,093 - 540,226 - 82,528 $5,125,340 $ 4,784,867 $ 340,473 7.6 Based on these numbers, the projected project construction cost is $340,473 higher than the Report cost. The majority of the increased cost was due to two significant changes following completion of the Report. The first was to reconstruct all of the existing B618 concrete curb and gutter in the project area with the exception of the streets shared with other communities. This change was identified following the finalization of the topographic survey showing the existing street elevations not meeting minimum grade requirements during the final design phase. Additionally, several significant storm sewer systems scheduled to remain in service now need reconstruction due to their poor condition. The Report recommended increasing the 2013 assessment rate by 10.3% to $5,828 per single family parcel. The Report also showed the Street Reconstruction Fund (Fund) having to contribute $591,578 to the Phase 14 project, based on the following funding source factors: • 10.3% Assessment rate increase to $5,828 per single family parcel, • 22% Legal, Administrative and Engineering costs, and • $450,000 Storm Drain Utility contribution. Using the results of the low bid, a comparable Fund contribution amount of $547,336 is based on the following funding source factors: • 10.3% Assessment rate increase to $5,828 per sinlge family parcel, • 20% Legal, Administrative and Engineering costs, and • $600,000 Storm Drain Utility contribution. An increase in assessment rates keeps the Fund from falling behind, so that the final two phases, 15 and 16, can be completed within budget. Recommendation The purpose of this memorandum is to update the Council on the Phase 14 bid results, discuss and provide options for project special assessment rates, and adopt the two attached resolutions in order to keep the project moving forward. Bid prices came within the final design phase cost estimate of $5,996,006. However the bids are $340,473 more than what was stated in the Report as described above. It is recommended the Council establish the increased assessment rates for the project and adopt attached resolution Declaring the Cost to be Assessed, and Ordering the Preparation of the Proposed Assessment Roll. It is also recommended that the Council adopt the second resolution Ordering the Hearing On the Proposed Assessment for Tuesday, April 21, 2015 at 7:00 p.m. at City Hall. I:\PUBWORKS\PROJECTS\Phase 14\City Council\20150317 Recieve Bids Order FAH\20150315 Phase 14 recieve bid and order final assessment hearing.docx RESOLUTION NO. 2015 - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT — PROJECT # 2014-14 NORTH LIONS PARK STREET RECONSTRUCTION WHEREAS, pursuant to Minnesota Statutes, Chapter 429, costs have been calculated for the improvement of Phase 14 — North Lions Park Street Reconstruction Project, and the bid price for such improvement (less private driveway and sewer service repair) is $5,207,867 and the expenses incurred or to be incurred in the making of such improvement is $1,041,573 so that the total cost of the improvement is estimated to be $6,249,441; and WHEREAS, an assessment rate increase is necessary to cover increased construction costs and reduce the large dollar amount projected to be contributed by the Street Reconstruction Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CRYSTAL CITY COUNCII,: The portion of the cost to be assessed against benefited property owners is declared to be $2,958,063. 2. Assessments shall be payable in equal payment annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January, 2016, and shall bear interest at the rate of 2 percent plus the bond rate per annum (estimated to be 3.0%) from the date of the adoption of the assessment resolution. Using a 10.3% increase over the 2013 assessment rates, the City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the area affected, without regard to cash calculation, as provided by law, and the Clerk shall file a copy of such proposed assessment in City offices for public inspection. 4. The Clerk shall upon the completion of such proposed assessment, notify the council thereof. Adopted by the Crystal City Council this 17th day of March, 2015. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 7.6 7.6 RESOLUTION NO. 2015 - ORDERING HEARING ON PROPOSED ASSESSMENT PHASE 14 NORTH LIONS PARK STREET RECONSTRUCTION - PROJECT # 2014-14 WHEREAS, by a resolution passed by the Crystal City Council on the 17th day of March, 2015, the City Clerk was directed to prepare a proposed assessment of the cost of improving the Phase 15 — North Lions Park Street Reconstruction Project pursuant to Minnesota Statutes, Chapter 429 (Act); and WHEREAS, the City Clerk has notified the Council that such proposed assessments have been prepared. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CRYSTAL, MINNESOTA: 1) A hearing shall be held on the 21st day of April, 2015, in the City Hall Council Chambers, 4141 Douglas Drive, Crystal, at 7:00 p.m., or as soon thereafter as the matter may be heard, to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2) The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in accordance with the Act once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total assessable amount for the improvement. The Clerlc shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the Crystal City Council this 17th day of March, 2015. Jim Adams, Mayar ATTEST: Christina Serres, City Clerk Publish notice on March 26 in Sun Post. I:APUBWORKS\PROJECTS\Phase 14\City Council\20150317 Recieve Bids Order FAH\20150317 Receive Bids and Order Final Assessment Hearing Resolution.doc 7.7 COUNCIL STAFF REPORT "TY�f proposed Hearinq on Allev Proiect CRYSTAL FROM: Wayne Houle, Interim City Engineer TO: Anne Norris, City Manager (for March 17 City Council Meeting) DATE: March 12, 2015 RE: Accept Feasibility Report and Order Public Hearing for 2015 Alley Construction, Project #2015-07 INTRODUCTION AND BACKGROUND The feasibility report for the 2015 Alley Reconstruction Project has been completed. The location map is attached. This year's project includes the alleys located between and parallel to Welcome, Xenia, Yates and Zane Avenues and between 47th and 48th Avenues, all in the Welcome Park Neighborhood. It is proposed to construct twelve foot wide concrete alleys in the same fashion as was done in the previous eight 2007 - 2014 projects. DISCUSSION A neighborhood meeting was held Thursday, February 26 at City Hall. Fifty-eight notices were mailed to the affected properties. Seven parcels were represented at the meeting. The questions and comments of the residents were all positive and constructive. No one voiced opposition to the project. If the Council adopts the attached resolution accepting the feasibility study and ordering the public improvement hearing, the project hearing to order the project would be held at the May, 5 Council meeting. The total estimated cost of the project is $171,396. The intent is to use Chapter 429 of the State Statutes to special assess a portion of the project cost to the benefiting property owners. As done with the previous projects, the cost would be paid by a 60% assessment to the benefitting property owners and a 40% contribution from the Storm Drain Utility Fund. 7.7 Unlike the street projects, the public hearing on the assessments will be conducted this fall once the project is complete. The main reason for this is the construction cost is very small so it will not be necessary to bond to cover the project costs. The proposed schedule allows enough time to hold the final special assessment hearing and certify to the county for the 2016 tax rolls. DRIVEWAY and SANITARY SEWER SERVICE REPAIR As with the previous alley and street projects, the property owner will be able to participate in a driveway reconstruction and or sanitary sewer service repair program, provided that the sewer connection to the main is located under the alley being constructed. The additional costs can be special assessed along with the alley cost. FINANCIAL IMPACT The project cost will be paid by a 60% special assessment to the benefiting property owners and a 40% contribution from the Storm Drain Utility Fund. The estimated unit assessment is $1,745 per single/duplex residence and $28.40 per front foot for commercial/non profit parcels to be assessed over a ten year period. There is no impact on the General Fund. RECOMMENDATION It is recommended that the City Council adopt the attached resolution accepting the feasibility study and ordering the public improvement hearing for the 2015 Alley Construction Project #2015-07. Respectfully submitted, Wayne Houle Interim City Engineer I: pu bworks/projects/2015/alleyrecons/orderprjcthrngmem 15 7.7 FEASIBILITY REPORT FOR 2015 ALLEY CONSTRUCTION PROJECT PROJECT 2015-07 MARCH 12, 2015 The alleys located parallel to and between Welcome, Xenia, Yates and Zane Avenues and between 47th and 48th Avenues, all in the Welcome Park Neighborhood, currently have deteriorating bituminous surfacing. This project will be the ninth since the City's alley reconstruction program was adopted in 2006. Previous alley projects reconstructed and upgraded five sand and gravel alleys and seven deteriorated bituminous alleys in the Welcome Park Neighborhood (Phase 10), three deteriorated bituminous alleys in the Forest North Neighborhood (Phase 12), and seven deteriorated bituminous alleys in the Lee Park Neighborhood (Phase 5) to concrete surfacing. The existing bituminous surfaces, that were placed in the early 1970's, have deteriorated to a point beyond their usefullife. This is due to age, soil conditions, poor drainage, and heavy loading caused by garbage trucks and other large vehicles. The uneven surfaces cause birdbaths to form that freeze, creating icy conditions in the winter. The alleys are a continual maintenance problem requiring regular attention from the Street Maintenance Department. The local drainage is fair to poor, and abutting property owners have little incentive to update and pave their driveways. In order to provide a durable year round surface, in 2006 the City established an Alley Reconstruction Program. The program anticipates rebuilding all the alleys in the City over a ten year period. The proposed "V" concrete pavement section will provide a long and maintenance free life, and act as a stormwater drainage conduit to the adjoining street intersections or to new or existing storm sewer. The adopted policy is to special assess 60% of the project cost, with the remaining 40% to be paid by the Storm Drain Utility Fund. The proposed project is consistent with the adopted policy and program. The project area is shown on the attached map. The estimated cost is $ 173,895.75 Since 1995, the City of Crystal has determined benefit to single family lots for local street reconstruction on a unit basis instead of by the front foot of each abutting property. The established policy for alley construction will use the same per lot (unit) basis for the 54 benefiting Single Family/Duplex properties and a per front foot assessment for the 4 Commercial/Non Profit benefiting properties. In addition, using the same street reconstruction model, all abutting parcels will be assessed without consideration as to where the driveway access is from, be it the street or the alley. All properties are considered to have benefit from the improved alley, even if their driveway access is from the local street. By assessing only 60% of the total cost on a per lot basis, the study cost and benefit analysis shows an estimated assessment cost of $1744.77 for each of the 54 single Family/Duplex parcels and a$28.40 per front foot assessment rate for the 4 Commercial/Non Profit parcels. Based on this cost, it is determined that the project is both feasible and provides appropriate benefit to the assessed properties. Assessments far alley construction are levied over a ten year term at 4.5% interest rate. 7.7 No change in the policy is recommended for 2015. The assessment for each unit is calculated by dividing the total project cost (less commercial property assessments) by the number of units. The assessment for each commercial/Non Profit property is calculated by multiplying the parcels front footage by the cost per alley foot of $28.40. Using the above-noted assessment approach and the proposed concrete construction detail, the project cost breakdown is on the following page. I: /pubworks/projects/2015/alleycons/alleyfeasrprt2015 Project Location '�' City of Crystal Proposed Improvement Project #2015-07 Concrete Alley Paving City of Crystal Brooklyn Park . 4gq4 4843 x 4913 . � . N aaaa aaas � °� Brookryn Cent � � � 7 p7 4838 483] 4905 - � 4834 4833 � 111 /_ N 4832 4831 !i � 4828 4829 824 �(S1 �I(� YI 4826 4825 � `� v�� } 4820 4821 4820 4819 4818 4835 � v�O � 4872 4813 4814 4813 4812 --I. .. 9O� BASS LAK E RD 48�6 <8�, 48�8 48�, 4806 48�, '9� aaoo aaoi aaao aaa� aaao aaoi / -I-- ,-I _ �� , 4�55 48 N � � —J . j6 4749 4]54 4755 4754 4]55 4]54 4755 ' � O�/ �� 5 4743 4]48 4749 4748 4749 4748 4749 S�� .A �� 473] 4]42 4�43 4�42 4]43 4742 4741 � �p 4736 4737 4�36 473� � 4736 ( 473I � 49TH AVE / FAIRVIEW 0 3 a a�ao 4�a� a�ao a�ai W a�ao 4733 ( � O 4725 ^ ' I New Hope O � � 2 1 v 4]24 4725 4724 4725 � 4724 4725 , C j p1 4�19 ' 'n 4718 4719 4718 4719 4718 4]19 � 1A 4]13 HOPe .. � � t�O �1 4712 4]13 4]12 4713 4]12 4]13 �- �] � 4707 4706 470] 4706 4706 4�07 , . Z 4]OS �.�, .. � 4701 4700 4701 4]00 4700 4701 Robbinsdale j0 42ND AVE N 42ND `Z`� 47TH AVE N AVE N 9,5 465 A 8a, g C �z _ ' �� ' ' 4643 . . Robbinsdale � d639 4632 4635 � � 63 4635 4628 QfiZ9 Welcome Park .. f�! 62 4629 4624 4625 ///��` II I , � 62 4623 4620 ��yyy = GOltlen Valley � ,—, { N ;� o/� 0 250 500 Feet 0 0.5 Miles �� N coiaeovauev ;�,,... r � MEDICINE LAKE RD _ , � � �_ ► � I C CITY of C�Y�TAL � �m RESOLUTION NO. 2015 — RECEIVE 2015 ALLEY CONSTRUCTION FEASIBILITY REPORT AND ORDER HEARING ON IMPROVEMENT PROJECT #2015-07 WHEREAS, a feasibility report dated March 12, 2015 has been prepared by the Engineering Department with reference to the improvements of the rights of way for the the alleys located between and parallel to Welcome and Xenia Avenues, Xenia and Yates Avenues and Yates and Zane Avenues and bounded by 47`h and 48`h Avenues, and this report was received by the Council on today's date March 17, 2015. NOW, THEREFORE, BE IT RESOLVED, by the Crystal City Council: 1) The Council will consider the improvements for such alleys in accordance with the report and the assessment of abutting property for all or a portion of the cost of improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $171,396. 2) A public hearing shall be held on such proposed improvements on the Sth day of May, 2015 in the Council Chambers of City Hall at 7:00 p.m., or as soon thereafter as the matter may be heard, and the clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Crystal City Council this 18th day of March 17, 2015. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk I: Pubworks/proj ects/2015/alleycons/orderhearing 1 res2015 7.7 � MEMORANDUM CITY of CRYSTAL DATE: March 11, 2015 MEMO TO: Anne Norris, City Manager Mayor and City Council FROM: Gene Hackett, Recreation Director ��f SUBJECT: Consider a Resolution to Purchase Bassett Creek Playground Amenities and Installation of the playground project. Background: The Bassett Creek playground is scheduled for replacement in 2015. It is 23 years old and replacement has been deferred for 3 years. The playground is heavily used not only by the neighborhood but also by a variety of groups that use the park for various functions. The playground features a main structure as well as additional equipment so that children ages 2- 12 have a variety of play experiences. The design is ADA accessible and provides play opportunities for all abilities. In fall of 2014, the Recreation Department applied for and received a Hennepin Youth Sports Grant for the playground project. This grant reimburses the city in the amount of $63,000 after the project is completed. In addition, the city received a grant from GameTimeo playground equipment manufacturer, to purchase the main playground feature at 50% of cost. That equipment was purchased last year. In order to complete the rest of the project, there are several playground amenities/additional playground equipment to be purchased and the entire project needs to be installed. These amenities/additional playground equipment include: Merry Go All Rockscape Arch Sky Runner Spring Toys Sky Run Zipline Accessibility ramp/transfer points Total cost: $36,970.50 GameTimeo will install the main structure, amenities and provide initial safety testing. Installation cost: $26,663.00 � The Park Department will provide the safety surface materials and finishing touches after the installation is complete. Cost: $3,000.00 Total Request: $66,633.50 Project budget: Approved 2015 PIR Expenses: Main equipment structure Amenities: Installation: Safety Surface Total Recommendation: $130,000.00 $63,118.17 (purchased 12/14) $36,970.50 $26,663.00 $ 3,000.00 $129,751.67 The City Council is asked to adopt the attached resolution, authorizing the above purchases and installation in the amount of $66,633.50. Attachment: Playground Layout : � �� 8'-9' SG�IE IF rtR --_ 5-�2 u:E .'fk�:-T�.iuE � � PUI��Ha::E� EU4JrMEVf - 6L4CK s+xoeax exisnrvc � er airess � eaROQe 7ca-*' f I 5 �i' � — _ �� r __ -- — - _- �. '� � � � � � -.-- '' � �, .� � ��, � 1 �� d,� , �. l .� ;� ��:, `� � I �',� �.� ,: _ .,�� , � � - - _ _- - ' ---- � � - - � ' � ��.� - ,� _ _. y� _ _ MR � r pf �] nrev�. L J/ I KK IXIEWh '�4�TM] k+YN .. ' �t, ' � —. _ ' te� ya ...?w.. I , �� 3 , .s.�«� yp, _ y�'_ i � � - .. . "�,�' � s+rETM , 3 /�j� � ZC�E / �} � ' fJ � ` � �cnea �`Lt:. !��rcm�s.. aam��\ _ '.`, n�� .�) .wawc . �. '�X � �� wom , . I �.�wu i � u.a.' L ' t\ ��-ow+K: � saJPO° �. � r �' . �... �`:a. _ _ � � v �, `�,��, 1 ° p,� `" I ' f �... I = �,� � s � �..,...: , ,�« �..^�_ �:;..�o m�, : f,�q �., ,' { i' �� I i� . .. as�, � � � o,""" f � w�s+... a. .�� .� . I ..� vso��.x.* ,.. {�'"�L � meuoe ENCMEFRFIS i ,rm • a �-�� .y1WPi�ew � YiYk.Yl Fl9ER 'SiIRFACING '�� . ��,.. l. tli�� f bY VIHEFt5 � I�� I `�' �-I�1J a.turcn ' r_. j I � � � '£ 4 �w .e� '„""" n� ra �•' 4 e� _ � e�n � lvtw W ' " -___ _--- -'___ _ - - _"_ �\ - ti , a��: -- --- - -- ,u::cosnea� __-�----�--- ---- ---- �I ---�--.- --� �' ��i � i �4 �y I��y'i � - - -- - --._ �- - -- - -- - -- -� -.._- - ----�� _ _ - - _ _ �- -r�� I E%ISTNG �7R�ER � �my. a��. s:�.v a c�r-ra::�r.:� sr F fl. Bux 27?28. Gvlde� �arlcy. MN �5427 g,�gg�4x Cr��k Park THIS PRIFIT 15 THE PR�PEHiY OF NINNE�OTA. 'Y115C�7hhIN PLA:''GR.7L�NQ IN�'. AM[] IS N�li T� ^^ . . cc _�1.x. . • in � 7fi�-,`.4Fi-7787 T$Q�$�22-$42s (�1"�rSt51�� M�II#1$.�Stl�a BE 415E�, C:IPIEG CR REFRCfll10EG 'kRH�t1T �d��r��+� � i�� pI,�iiGRO%TI�'D�,� Fd% 763�.46 D'�U � THOR E%PH65m 1VRffTE7J FERA115517N. „�.- � h�li �.,-: 1} .: f�.,, E-N1ari mfc u7rnnw.pisy:com SC.AL.E� i' = 15'-�' 1/47j'S :J,' ��HZ RESOLUTION NO. 15- RESOLUTION APPROVING PIR EXPENDITURE FOR PURCHASE OF THE BASSETT CREEK PLAYGROUND ADDITIONAL EQUIPMENT/AMENITIES AND INSTALLATION OF THE PLAYGROUND EQUIPMENT AND AMENITIES WHEREAS, the City Manager's Office has received and recommends approval of said appropriations, and WHEREAS the expenditure is included in the 2015 PIR Budget and, WHEREAS the Crystal City Council hereby acknowledges: That the Bassett Creek playground represents a benefit to the City and is consistent with the City's long range goals, programs and policies. 2. The most suitable source of funding is the PIR fund. 3. No grants or other financing alternatives are available for this portion of the project. 4. There are sufficient accumulated earnings to cover the appropriation without the use of fund principle. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CRYSTAL hereby appropriates moneys in the amount of: $66,633.50 from the PIR fund for the purchase of amenity playground equipment and installation of the entire playground project. Adopted by the Crystal City Council this 17th day of March, 2015. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk � F� COUNCIL STAFF REPORT ��TY°� Becker Park Tennis and Basketball Court Fence CRY$TAL Replacement FROM: Brad Fortin, Parks & Facilities Superintendent DEPARTMENT HEAD REVIEW: Wayne Houle, Interim City Engineer TO: Anne Norris, City Manager DATE: March 12, 2015 (For March 17 Council Meeting) SUBJECT: BECKER PARK TENNIS COURT AND BASKETBALL COURT FENCE REPLACEMENT I am requesting funds from the 2015 PIR fund # 5019, with a budgeted amount of $75,000. The existing fence has deterioriated over the years and detracts from the overall aesthetics of the park. The original fencing was installed in 1985 with a vinyl coating on it. After 30 years the vinyl coating has mostly flaked off the fence fabric, posts and gates. The fence shows considerable wear from years of use. A new bottom rail will be installed with the new fence to prevent curling of the mesh. All of the three inch posts will be left in place and sleeved to reduce cost and minimilize damage to the playing surface. The new fencing will be installed with a galvanized coating. Two fencing vendors submitted quotes for this project. All proposals were based on the same specifications. 1) Town and Country Fence: $30,500.00 2) Peterson Companies: $33,250.00 The PIR budgeted amount is $75,000.00 Which will leave us funds for much needed improvements in Becker Park, such as court resurfacing and building maintenance. I:\PUBWORKS\PROJECTS\2015\2015-16 Becker Park Fence Rehab (tennis & bb courts)\20150317 Becker Park Fence Replacement.doc F� RESOLUTION NO. 2015 - APPROVING PIR EXPENDITURE FOR REPLACEMENT OF BECKER PARK TENNIS AND BASKETBALL COURT FENCE WHEREAS, the City Manager's office has reviewed and recommends approval of said appropriation; and WHEREAS, the appropriation is included in the Park and Recreation Facility Budget; and WHEREAS, the City Council hereby acknowledges: 1) Updated fencing represents a benefit to the City and is consistent with the City's long range goals, programs and policies. 2) The most suitable source of funding is the Park and Recreation Facility Budget; and WHEREAS, the City will purchase the new equipment through the current competitive State bidding process. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby appropriates $30,500.00, for the purchase new fencing at Becker Park. Adopted by the Crystal City Council this 17th day of February, 2015. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk I:\PUBWORKS\PROJECTS\2015\2015-16 Becker Park Fence Rehab (tennis & bb courts)\20150317 Beker Park Fence Resolution.doc 7.10 COUNCIL STAFF REPORT ��TY°� purchase Public Works Low Voltaqe Wirinq CRY$iAL FROM: Wayne Houle, Interim City Engineer TO: Anne Norris, City Manager (for March 17 City Council Meeting) DATE: March 12, 2015 RE: Purchase Low Voltage Wiring and Systems for New Public Works Facility As part of the new public works facility there are a number of items the owner is responsible for furnishing. This purchase is for Low Voltage Wiring and Systems and includes the wiring to run the network and also security system, which will be purchased on another memorandum. The budgeted amount for all owner supplied furnishings is $1,003,183.00, and includes fuel station, mechanics lifts and lubrication system, geothermal well field, furniture, electronic equipment, lunch room and conference room furnishings, shelves and racking systems, security systems, phone and data systems, and City fiber connection to building. Below is an update of the owner supplied items: Item Estimated Cost Actual Cost Difference Fuel Island $ 130,000 $ 167,602 $ -37,602 Lifts and Lubrication System $ 168,905 $ 169,024 $ -119 Geothermal Well Field $ 130,000 $ 98,500 $ 31,500 Furnishings $ 185,000 $ 63,406* $ 121,594 Security System $ 41,278 $ 37,905 $ 3,373 Phone $ 25,000 TBD Data $ 30,000 $ 11,422 $ 18,578 Fiber Connection $ 43,000 TBD Project Contingency $ 250,000 TBD Total Owner Supplied Items $1.003.183 $ 546.178 $ 137.324 *Furnishings cost to-date include only office, conference room, and lunch room furnishings. Two quotes were obtained for this purchase: Structured Network Solutions $ 11,421.67 Loberg Electric, Inc. $ 19,467.00 Staff recommends awarding this project to Structured Network Solutions. I:\PUBWORKS\PROJECTS\2014\2014-10 Public Works Facility Design Construction\Low Voltage\20150317 Low Voltage PWs Building.doc 7.10 RESOLUTION NO. 2015 - APPROVING EXPENDITURE FOR LOW VOLTAGE WIRING AND SYSTEMS FOR NEW PUBLIC WORKS FACILITY WHEREAS, the City Manager's office has reviewed and recommends approval of said appropriation; and WHEREAS, the appropriation is included in the Public Works Facility Budget; and WHEREAS, the City Council hereby acknowledges: 1) Low Voltage Wiring and Systems represents a benefit to the City and is consistent with the City's long range goals, programs and policies. 2) The most suitable source of funding is the Public Works Facility Project; and WHEREAS, the City will purchase the new equipment through the current competitive Hennepin County bidding process. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby appropriates $11,421.67, for the purchase of low voltage wiring and systems. Adopted by the Crystal City Council this 17th day of March, 2015. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk I:\PUBWORKS\PROJECTS\2014\2014-10 Public Works Facility Design Construction\Low Voltage\20150317 Low Voltage PWs Building.doc 7.11 COUNCIL STAFF REPORT ��TY°� purchase Public Works Furnishinqs CRY$iAL FROM: Wayne Houle, Interim City Engineer TO: Anne Norris, City Manager (for March 17 City Council Meeting) DATE: March 12, 2015 RE: Purchase Furnishings for New Public Works Facility As part of the new public works facility there are a number of items the owner is responsible for furnishing. Furnishings include items such as office furniture, lunch room furniture, conference furniture, shelves and racking systems. This purchase includes only the office, lunchroom, and conference room furniture. The shelves and racking systems will be purchased at a later date. The budgeted amount for all owner supplied furnishings is $1,003,183.00, and includes fuel station, mechanics lifts and lubrication system, geothermal well field, furniture, electronic equipment, lunch room and conference room furnishings, shelves and racking systems, security systems, phone and data systems, and City fiber connection to building. Below is an update of the owner supplied items: Item Estimated Cost Actual Cost Difference Fuel Island $ 130,000 $ 167,602 $ -37,602 Lifts and Lubrication System $ 168,905 $ 169,024 $ -119 Geothermal Well Field $ 130,000 $ 98,500 $ 31,500 Furnishings $ 185,000 $ 63,406* $ 121,594 Security System $ 41,278 $ 37,905 $ 3,373 Phone $ 25,000 TBD Data $ 30,000 $ 11,422 $ 18,578 Fiber Connection $ 43,000 TBD Project Contingency $ 250,000 TBD Total Owner Supplied Items $1,003.183 $ 546.178 $ 137.324 *Furnishings cost to-date include only office, conference room, and lunch room furnishings. This purchase is from the Hennepin County contract, similar to how we purchase vehicles. The cost of the furniture is $63,406.17 and is supplied and installed by Henrickson PSG. Staff recommends awarding this project to Henrickson PSG. I:\PUBWORKS\PROJECTS\2014\2014-10 Public Works Facility Design Construction\Furnishings\20150312 PWs Furnishings.doc 7.11 RESOLUTION NO. 2015 - APPROVING EXPENDITURE FOR FURNISHING FOR NEW PUBLIC WORKS FACILITY WHEREAS, the City Manager's office has reviewed and recommends approval of said appropriation; and WHEREAS, the appropriation is included in the Public Works Facility Budget; and WHEREAS, the City Council hereby acknowledges: 1) Office, lunch room, and conference room furnishings represents a benefit to the City and is consistent with the City's long range goals, programs and policies. 2) The most suitable source of funding is the Public Works Facility Project; and WHEREAS, the City will purchase the new equipment through the current competitive Hennepin County bidding process. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby appropriates $63,406.17, for the purchase of office, lunch room, and conference room furnishings. Adopted by the Crystal City Council this 17th day of March, 2015. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk I:\PUBWORKS\PROJECTS\2014\2014-10 Public Works Facility Design Construction\Furnishings\20150312 PWs Furnishings.doc 7.12 COUNCIL STAFF REPORT ��TY°� purchase Public Works Securitv Svstem CRY$iAL FROM: Wayne Houle, Interim City Engineer TO: Anne Norris, City Manager (for March 17 City Council Meeting) DATE: March 12, 2015 RE: Purchase Security System for New Public Works Facility As part of the new public works facility there are a number of items the owner is responsible for furnishing. This purchase is for the security system and includes card readers, building alarms system, surveillance cameras, and operation system for this equipment. The budgeted amount for all owner supplied furnishings is $1,003,183.00, and includes fuel station, mechanics lifts and lubrication system, geothermal well field, furniture, electronic equipment, lunch room and conference room furnishings, shelves and racking systems, security systems, phone and data systems, and City fiber connection to building. Below is an update of the owner supplied items: Item Estimated Cost Actual Cost Difference Fuel Island $ 130,000 $ 167,602 $ -37,602 Lifts and Lubrication System $ 168,905 $ 169,024 $ -119 Geothermal Well Field $ 130,000 $ 98,500 $ 31,500 Furnishings $ 185,000 $ 63,406* $ 121,594 Security System $ 41,278 $ 37,905 $ 3,373 Phone $ 25,000 TBD Data $ 30,000 $ 11,422 $ 18,578 Fiber Connection $ 43,000 TBD Project Contingency $ 250,000 TBD Total Owner Supplied Items $1,003.183 $ 546.178 $ 137.324 *Furnishings cost to-date include only office, conference room, and lunch room furnishings. A sole source quote was obtained from Tans Alarm for this purchase. The existing City Hall security and surveillance system was also purchased from Trans Alarm. Staff is recommending purchasing only the equipment and installation of equipment from Trans Alarm for a total cost of $37,905.32. I:\PUBWORKS\PROJECTS\2014\2014-10 Public Works Facility Design Construction\Security System\20150317 Security System PWs Building.doc 7.12 RESOLUTION NO. 2015 - APPROVING EXPENDITURE FOR SECURITY SYSTEM FOR NEW PUBLIC WORKS FACILITY WHEREAS, the City Manager's office has reviewed and recommends approval of said appropriation; and WHEREAS, the appropriation is included in the Public Works Facility Budget; and WHEREAS, the City Council hereby acknowledges: 1) Security system represents a benefit to the City and is consistent with the City's long range goals, programs and policies. 2) The most suitable source of funding is the Public Works Facility Project; and WHEREAS, the City will purchase the new equipment through the current competitive Hennepin County bidding process. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby appropriates $37,905.32, for the purchase of a security system. Adopted by the Crystal City Council this 17th day of March, 2015. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk I:\PUBWORKS\PROJECTS\2014\2014-10 Public Works Facility Design Construction\Security System\20150317 Security System PWs Building.doc 7.13 ��„� of Memorandum CRYSTAL DATE: March 12, 2015 TO: Mayor and City Council ; FROM: Anne Norris, City Manager �� ,�'-� SUBJECT: Cooperative Agreement with Hennepin County BACKGROUND: Hennepin County has been very involved with the city's efforts and concerns regarding the proposed railroad connection in Crystal. Hennepin County is in the process of acquiring property to address public safety concerns related to the proposed connection. The County is requesting Crystal participate in a cooperative agreement regarding this action. By participating, Crystal will have no financial obligation regarding the acquisitions. The City Attorney has reviewed the proposed cooperative agreement. RECOMMENDATION: Recommend approval of authorizing the Mayor and City Manager to execute the Cooperative Agreement between the County of Hennepin and City of Crystal. Attach: 7.13 Hennepin County Contract No. A153201 COOPERATIVE AGREEMENT BETWEEN THE COUNTY OF HENNEPIN AND ONE OR MORE LOCAL GOVERNMENTAL UNITS This Agi•eement is between the County of Hennepin, a political subdivision of the State of Minnesota ("County"), A-2300 Government Center, 300 South Sixth Street, Minneapolis, MN 55487, and the City of Crystal ("Crystal") and shall commence upon authorization by proper authorities. WHEREAS, County and Crystal are the initial signatories to this Agreement and each agrees that other governmental entities, as defined by Minnesota Statutes §471.59, may subsequently becoine signator•ies hereto pursuant to the pr•ovisions set forth in Section 8 below (County, Crystal and any subsequent signatories may be referred to herein individually as a "Party" or collectively as "Parties"); WHEREAS, it is anticipated that other governmental entities will join this cooperative agreement; WHEREAS, the Parties agree that there are financial and strategic benefits of working together to further the activities authorized by Minnesota Statutes Section 383B.79, subd. 1, such as housing rehabilitation and removals, industi•ial polluted land cleanup, water ponding, environmental cleanup, community corridor connections, corridor planning, creation of green space, acquisition of property, development and redevelopment of parks and open space, water quality and lakeshore iinprovement, development and redevelopment of housing and commercial projects, economic development and job creation ("Goals"), and wish to document that understanding in a cooperative agreement; WHEREAS, the Parties plan to develop one or more projects ("Project or Projects") to further the Goals; and WHEREAS, the Parties have the authority to participate in a cooperative agreement and one or more Projects pursuant to state law, including Minnesota Statutes §§383B.79, 471.59 and any other applicable law; and WHEREAS, the Parties have the authority to contribute to a Project pursuant to Minnesota Statutes §§383B.79 and any other applicable law, THEREFORE, the parties agree as follows: A„greement and Furtherance of Goals. Pursuant to Minnesota Statutes § 383B.79 and any other applicable law, the Parties enter into this cooperative agreement, and agree to work with each other to further the Goals as authorized by relevant statutes, through one or more Projects as specified in Section 2. 7.13 Projects. This Cooperative Agreement establishes the general terms and conditions governing the Parties' relationship. The County and the City of Crystal, as original Parties to this Agreement, agree that one Project will be Hennepin County's acquisition of certain property interests in or around the intersection of the Canadian Pacific and Burlington Northern and Santa Fe Railroad lines in the City of Crystal ("Crystal Project"). The Parties may a�ree to participate in additional Projects, by jointly executing a separate Addendum establishing the details of the Project or Projects. Only Parties that execute said Project Addendum shall be liable thereundet� including but not limited to the costs, expenses, claims, causes of action, judgments, damages, or losses directly or indirectly related thereto. Agreement Mer er and Modification. The entire Agreement between the Parties is contained in this Agreeinent and supersedes all oral agreements between the Parties relating to the subject matter. All items that are refer•enced or that are attached are incot•porated and made a part of this Agreement. If there is any conflict between the terins of this Agreement and referenced or attached items, the terms of this Agreement shall pi•evail. h. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the parties. The matters set forth in the "WHEREAS" clauses at the beginning of this Agreement are by this reference incorporated into and made a part of this Agreement. �, Notices. Any notice or demand which must be given or made by a Party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the County shall be sent to the County Administrator at the address stated in the opening paragraph of the Agreeinent. Notice to such other Parties shall be sent to the address stated when they become parties. Audits. The books, records, documents, and accounting procedures and practices of each Parry relevant to this agreement are subject to examination by any party and either Legislative Auditor or the State Auditor for a period of six years after the effective date of this Agreement. 7_ Termination. Any Party may withdraw from this Agreement upon 30 days' notice given in writing pursuant to Section 4 hereof, provided however if a Party has agreed to ternis relating to a Project or Projects, such terms shall survive withdrawal and termination. 7.13 �, Additional Members. A governmental unit, as defined by Minnesota Statutes �471.59, may, upon approval by the Hennepin County Administrator, become a signatory to this Agreement and thereby participate in Projects, including but not limited to the Ciystal Project. ��, Counteiparts. This Agreement may be executed in sevei•al counteiparts, each of which shall be an ariginal, all of which shall constitute but one and the same instrument. THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK 7.13 Reviewed by the County Attorney's Office : COUNTY APPROVAL HENNEPIN COUNTY By: Chair of its Board/County Administi•ator Date: Date: C C CITi' �F CRVSTAL Jim Adams Its: Mayor Anne Non•is Its: City Manager 4141 Douglas Drive, North Crystal, Minnesota 55422 7.13 7.14 �� of Memorandum CRYSTAL DATE: March 12, 2015 TO: Mayor and City Council � � FROM: Anne Norris, City Manager '� SUBJECT: City Council Rules — Amending Section 200 BACKGROUND: At its last meeting, the Council adopted Council rules and approved the first reading of an ordinance amending Section 200 of the City Code. Attached is the proposed amendment to Section 200.09 of the City Code regarding Council rules. RECOMMENDATION: Recommend approval of the second reading of the ordinance amending Section 200.09 of the City Code regarding Council rules. Attach: 7.14 CITY OP' CRYSTAL ORDINANCI; #2015- AN ORDINANCE RELATING TO COUNCIL RULES; AM�NllING SrCTION 200.09 OF THE CRYSTAL CITY COD� The City of Crystal ordains: Section 1. Chapter II, Section 200.09 of the Crystal city code is hel•eby amended by adding the double underlined nzaterial and deleting the s�ie�c� material as follows: 200.09. Council rules; presiding officer. The pt•esiding officer must preserve order and decorum, decide questions of order, and conduct meetings in accordance with these rules. The city council is governed in its procedure by the provisions of chapters 2 and 3 of the city chartet• and Roberts Rules of Order (Newly Revised Edition) except where otherwise provided by the char•ter or by this chapter. The council may n�ake and change its own rules from time to time by i•esolution duly adopted and any such changes supersede Roberts Rules of Order (Newly Revised Edition) and anv nreviouslv adopted rules to the extent thev conflict with the new rules. The council mav as part of its i•ules impose on itself saecific votin� reauirements related to the adot�tion and amendment of its rules includin� but not limited that such actions must be apbroved bv more than a maioritv of the council Anv such sbecific votin� renuirements must be clearlv identified in the rules Rules adopted bv the coLincil shall remain in effect until chan�ed, rebealed, or sunerseded bv council action The most cui-��eiit version of the council rules shall be posted on the citv's website and a coUv shall be available in the meetin� room durin� re�ular and special council meetin�s. The presiding officer may speak on any question being considered, and has the rights, privileges, and duties of any othet• membel• of the council. The presiding ofticer may temporarily yield the chait� to introduce or second a motion, i•esolution or ordinance. Section 2. This ordinance is effective 30 days aftet� publication. Fit•st Reading: March 3, 2015 Second Reading: , 2015 Council Adoption: , 2015 Publication: Effective Date: BY TH� CITY COUNCIL Jim Adams, Mayor ATTEST: Christina Se17es, City Clerk a,�ao�� i T.ic c�zzos-3o AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • SPECIAL MEETING • TUESDAY, MARCH 17, 2015 FOLLOWING THE 7:00 P.M. CITY COUNCIL MEETING CRYSTAL CITY HALL COUNCIL CHAMBERS 1. Cali to order 2. Roll call 3. Approval of minutes from the March 3, 2015 regular meeting ' 4. Consider tentative acceptance of a proposal from Novak Fleck for the lot at 6526 45th Avenue North ` 5. Consider tentative acceptance of a proposal from Tollberg Homes for the lot at 6601 62nd Avenue North' 6. Consider authorizing an option agreement with Tollberg Homes for the lot at 5715 Regent Avenue North * 7. Other business 8. Adjournment * Materials attached Minutes of the Crystal Economic Development Authority Regular Meeting March 3, 2015 Vice President Parsons called the regular meeting of the Crystal Economic Development Authority to order at 7:38 p.m. Upon call of the roll, the following members were present: Jim Adams, Elizabeth Dahl, Julie Deshler, Jeff Kolb, Laura Libby, Olga Parsons and Casey Peak. The following staff inembers were present: Anne Non•is, Executive Director; John Sutter, Acting Community Development Director; and Troy Gilcl�rist, City Attorney. Motion by Commissioner Adams (Deshler) to approve the minutes of the February 17, 2015 special meeting. Motion carried. The EDA held a public hearing to consider a resolution authorizing the sale of a lot at 5700 Regent Avenue North to Novak-Fleck for new house construction. Vice President Parsons opened the public hearing. No oue appeared and the hearing was closed. Motion by Commissioner Deshler (Libby) to adopt Resolution #2015-3 authorizing the sale of a lot at 5700 Regent Avenue North to Novak-Fleck for new house construction. Motion carried. Motion by Commissioner Peak (Dahl) to adjourn the annual meeting. Motion carried. The meeting adjourned at 7:42 p.m. Casey Peak, President ATTEST: Olga Parsons, Vice President EDA STAFF REPORT °' �RYSTq,, 6526 45tn _.. ; New home proposal from Novak-Fleck FROM: John Sutter, Acting Community Development Director c� DATE: March 12, 2015 TO: Anne Norris, Executive Director (for March 17 EDA meeting) SUBJECT: Consider tentative acceptance of a proposal from Novak-Fleck for the lot at 6526 45t" Avenue North Novak-Fleck has submitted a proposal to purchase the lot at 6526 45�h Avenue North for $60,000. Attached are a 2012 aerial photo, builder's proposal form, and preliminary site and house plans for a possible custom-built rambler or split entry spec home. The builder is working with a specific buyer on the rambler plan. It would have 1,180 sq. ft. on the upper level, with an open living-dining-kitchen area, three bedrooms and two bathrooms. would also have 1,156 unfinished sq. ft. on the lower level, which could be finished in the future with one or two bedrooms, a bathroom, laundry room and very large family room. If the rambler falls through, then as a backup plan Novak-Fleck proposes a split entry with an attached three car garage. It would have 1,237 sq. ft. on the upper level, with an open living- dining-kitchen area, three bedrooms and two bathrooms. Itwould also have 1,144 unfinished sq. ft. on the lower level, which could be finished in the future with two bedrooms, a bathroom, laundry room and very large family room. The house would be similar to houses completed and sold at 3556 Welcome, 5332 50th, 4720 Douglas Dr and 5824 Regent, and also under construction at 5700 Regent. For 6526 45�h, if the EDA tentatively accepts the proposal on March 17, then the required public hearing would occur on April 7 and the EDA would consider a resolution approving the lot sale. Closing and construction start are anticipated by mid-April with completion in summer 2015. REQUESTED EDA ACTION: EDA approval of a motion tentatively accepting the proposal from Novak-Fleck for the EDA lot at 6526 45�h Avenue North. Page 1 of 1 2012 Aerial Photo ��,.,:��,,,, �„�,�� y � �w��'t� �� .�� 1 � , Hi R a � S .�Nf� 4�THFL E❑ N��, � ��'��.��'� I�� 4 ; �� I�'��F'r�a��ai a��.l�r+ �s�?�� J6iHF.611J fl ��Ii' - i,-:�, �i� F:��r— - ItlW G.a(ri�.ie � -�' _ � yr 9.e�" Ah; � 4' �y ✓`7`•` ��; ��, a��::+!' s�� r ii ��,��:� 16�u Pi'� a 'A '�" ��k -'t r, �. �' ^ � +�� .. .:i + �` __ � _, r .: . . � ", y ..v ` _ �8 72 � � j�, 116 72. , , , 116.72 � r � 1 . _ _ ��'.� �1� : � {�_y��. _ 'i' �j,� � " _.}rA .s ' �� N PROPOSALFORM PROPOSAL TO THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL 6526 45T" AVENUE NORTH CNECK ONE: � BUILDER OFFERS $60,000 TO PURCHASE THIS LOT � BUILDER OFFERS $500 FOR A SIX-fifiONTH OPTION TO PURCHASE THIS LOT FOR $60,000 This proposal is not a purchase agreement or other binding contract. At this time, the Builder is submitting a proposal to purchase this lot and build a new single family house in accordance with the RFP Guidelines, or is requesting a six-month option for same. If a builder's proposal is tentatively accepted by the EDA board, then EDA staff would work with the Buiider to determine the specific house plan and present it at the next EDA meeting. If the EDA board gives final approval at that time, the Builder would sign a Purchase & Redevelopment Agreement and provide $2,000 earnest money for the lot. Only after such an Agreement is signed would a binding contract exist belween the EDA and the Builder. Builders may purchase a 6-month option on a lot for $500, renewable for an additional 6 months for an additional $500. The option provides the builder with exclusive rights to purchase the lot and build a house subject to the normal EDA process, requirements and guidelines. As a condition of the option, the builder must list the lot with a to-be-built house on the MLS for the duration of the option. The number of options is limited: No builder may have options on more than 10% of the EDA's lots, and no more than 50% of the EDA's lots may be under option at any time. BUILDER: (Builder is required to be a Residential Building Contractor licensed by the State of Minnesota.) Name: �VbUA14' �l_E�-�I� �N C• State License Number: 4�C O(`� 6��A Tel(1)�I��J'�"'IZ�-R—�P9SS Tel(2): Address: B�rCJ� Z�L�kNL� �G �• _m-�il: Signature REQUIRED ATTACHMENTS AND ADDITIONAL INFORMATION: Fax-i� J �� Z�I� -- i E�, i�) � ' ,-, . 3 - l�-! 5 Date �Attach one representative example of a house you would plan to build on this lot if your proposal is selected. It does not need to show exactly how it would be placed on the lot; it just needs to show the approximate size, quality and features you would anticipate a new house would have on this lot. A specific house plan would be determined after a proposal is tentatively accepted by the EDA. �The EDA will only sell lots to builders who have experience in house construction in Minnesota. Please list the addresses of three houses you have built in Minnesota within the last five years, or attach other evidence of qualifcation for review by the EDA: House #1: 5� a� IZ 3 I�S� �}l� L i� . �i�—V'rj'�c r-- House#2: �72-0 �pIiGLPtS (�%�1U� t�. C�-�IS'1�PrL- House #3: �3 3 2. cJ O�' `�"�` �• i` '�� S"7`�iL-. SUBMIT PROPOSAL TO: Attn: John Sutter, Crystal EDA, 4141 Douglas Dr N, Crystal MN 55422 TEL: 763.531.1142 FAX: 763.531.1188 iohn sutter(o)crvstalmn.qov PROPOSALS MAY BE SUBMITTED BY HAND DELIVERY, U.S. MAIL, FAX, OR EMAIL (.pdf format). PROPOSALS MAY BE SUBMITTED AT ANY TIME AND WILL BE CONSIDERED ON A"FIRST COME, FIRST SERVED" BASIS UNLESS THE LOT HAS BEEN OPTlONED BY ANOTHER BUILDER. Custom-Build (Rambler) Beais far 6ee�ings Ls .�w The Gregory Group d.6s LOT SURVEYS COMYANY, INC. HsmblisM1Wloi962'� ' LANDSURVEYORS RLG[518RED UNpBA'f!{g Lp W S OP STqTB 0A MMNCSOTA '/601YlNAvmwNwPo (]63)566109] M19wmpoll�Mmoeoh55428 FnNa56b]S]S �urur��rs (�grtifirtt#r IXISTING LONDRION5 BURVEY FOR: �' , CITY OF CRYSTAL ProP�Y larsted (n 3utlon B; Thwnship 118. Renea 21, HtmepiuCamb�MLmesola ' Praperty Address:652645W Ave. N, Crysml, hIId Hwchmark: Top nu[ofhydreete145th Ave. N. md HampshUoAve. N. � � 6levefion=90873ketNOVD1929 Garage �_��` 903.9 Res�dance Nb.6520 f �� r� Resdence ° ' No.6526 V � / 9anga N 9Q9.6 9. �15.1 �e4i 2• � • f��. .. 903.4 u% 0 N • � •.I • •a4 m ,. � I 9• •�� .� Z . '' '. V. ---'----- ��: /��—� � � Lvrb 9pe � INVOICENO. 83Z1a F.B.NO. I079-O6 SCALE:1"= _-ZOr�° • oenoksFawWlmnMmumN � � O Omolu ImnMmiumml .�OL1�.0 MnNrsdtsunBFlmeon � oenama SLrtew qehrega ,-- __� oanovsE�:nrea�w � /� � w OanNxPrapoeMCmbur RI E �� 5' Garage Resrdence No.6520 _ i .. , ., _ _ , , ` � �� - � -� ,, _ � �� k h 6 U Custom-Build (Rambler) � � . �'�,_ �:.. ,Il.. � �� 1.4. � ._,.i...�' :�!..:�d, _. .. �� 2�' v�lnl�,s -�-o ';"e�i5 wq0� Custom-Build (Rambler) � ��_ ;a ,_ ?►�:. � : �n . �� ;. �, . � ► �i s x �A 6 O U WINDOW HDR. SIZES I'3'. 1-]xl0 HDRS. 6'-D'• 2-I 9/4'ki I!3' 71N�'fR9iRM1D y�_ia•. 7-I 9/<'xl�'I/H' TIMEBG9TRAFID ��0 �� Spec Home (Split Entry) Besis fa 6ra�ings u esrvmW The Gregory <3toup d.ba LOT SURVEYS COMPANY, INC. BsteblisM1edtut962�� ' LANDSURVBYORS REOISTBRBD UNDER 1Hg yp W 8 OA SfATS OP MQdfID SOTA 9WIi3NAvmwNmih �s,�„o-�os3 M upolla,h9ixood55<t8 FmNa560.]511 �urur��rs (2griifirtttr IXISTING CONDRIONS SURV2Y FOR: ' , CiTY OF CRYSTAL PmPertY Iaca1W in Section B; Tovmship 118. Raage2l, HeonepiuComl3'.Miwwofa � PrapertyAddress:652645W Ave. N, LTysmi, rypJ B enchmazk: 7yp nu c of IryNmt at 451h Ave. N. md Huopshire Ave. N. � - Slevetion=908.73feetNGVD1929 Ga�age ��_ 903.3 RE.SItIBIIGC No.6520 - � �, �6 4J y5.7 •e 3. n � � ��. . 'a� �. ,.f�tl . , A i � Hb3. n� o Vr . Q b' Z I _ �. O. � � , ., � INVOICENO. 832�8 F.B.NO. 1079-06 SCALE:1"= �� • oenmaFowawnManwmin � � O Owol� Imn Mm�umml .ocn.o o��ow�uw�.e,� -�—o,�o�,�.��. . —� __, oenWacExk6nBGnmw � . ' _�. o.�w.v�smcmmH ► r� �y F O Rcsrdence � 5 � „ No.6526 � � � P^I dw<<�B` 902.6 ',Ju �� Garage Resrdence No.6520 �rr r,�v�L r�,00ra �r.�ar� SNt. VI'•Ib• �,� � ��,o� iCRYSTAL EDA STAFF REPORT 6601 62nd New home proposal from Tollberg FROM: John Sutter, Acting Community Development Director �" DATE TO: March 12, 2015 Anne Norris, Executive Director (for March 17 EDA meeting) SUBJECT: Consider tentative acceptance of a proposal from Tollberg Homes for the lot at 6601 62"d Avenue North Tollberg Homes has submitted a proposal to purchase the lot at 6601 62"d Avenue North for $50,000. Toliberg is a state-licensed residential building contractor with no enforcement actions. Attached are a 2012 aerial photo, builder's proposal form, and preliminary site and house plans for a split entry home. The house would have 1,236 sq. ft. on the upper level, with an open living-dining-kitchen area, three bedrooms and two bathrooms. Itwould also have 1,144 unfinished sq. ft. on the lower level, which could be finished in the future with one or two bedrooms, a bathroom, laundry room and very large family room. The builder does not yet have a buyer for the house. If the EDA tentatively accepts the proposal on March 17, then the required public hearing would occur on Aprii 7 and the EDA would consider a resolution approving the lot sale. Closing would occur no later than June 5, with construction start anticipated in summer 2015 and completion in the fall. REQUESTED EDA ACTION: EDA approval of a motion tentatively accepting the proposal from Tollberg Homes for the EDA lot at 6601 62nd Avenue North. Page 1 of 1 2012 Aerial Photo � <-.. � '; �� " '�1" 1w.�11��9�1.�r"1I"�Lk � y .- wi. r �, , �;r � � �� i�`�I�� ►sj �'� 'r �� !� �.,., \�'� iS i r� �•r�� ii � i � l: fl I ,� ts'�` }� p� k! � 6 � �':e�c.Y, .rK� .� ' � Ex� r'� ��'s��7ZM�� [s; F'_ �`�'�µ�q� \� j� '_-� t r'S"��. r 1` . �.�11� q t- I �� '�,�� t �' � � . a 1 , �f .p �` � _.�^ . �.. spi�ifiliYi �I �' � �r– `%; ra—� �'�� p� �— • � � .;� .e`�� . 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"��l �� r �� . � N PRO�OSALFORM PROPOSAL TO 7HE ECONOMIC D�VELOPMENT AUTHORITY OF THE CI7Y OF CRYS7AL 6601 82ND AVENUE NOR7H CHECK ONE: 6UILDER OFFERS $50,000 TO PURCHASE THIS LOT `, BUILDER OFFERS $500 FOR A SIX•MONTH OPTION TO PURCNASE THIS LOT FOR $50,OD0 7his proposal fs not a purchase agreement or other binding contract At this Iime, the Bullder is submllting a proposal to purchase Ihis lot and build a new single famfly house in accortlance wilh the RFP Guidelines, or is requesfing a six-month option for same. If a builder's proposal is tentatively accepted by the EDA board, then EDA staff would work with Ihe Builder to determine the specific house plan and present it at lhe next EDA meeting. N the EDA board gives final approval at lhaf time, the Builder would sign a Purchase & Redevelopment Agreement and provide $2,000 earnesl money for lhe lol. Only after such an Agreement Is signed would a binding contract exist between lhe EDA and the Builder. Builders may purchase a 6-month option on a fot for $500, renewablo ior an additional 6 months for an addltional $500. The option provides the builder with exclusive rights to purchase the lot and build a house subject to the normal EDA process, requiremenls and guldelines. As a condltion of the option, the builder must list lhe lot wi[h a to-be-built house on the MLS for the duration oi the opiion. 7he number oi options Is limited: No builder may have options on more than 10°/a of the EDA's lots, and no more than 50% of the EDA's lo�s may be untler option at any time. BUILDER: {8uilder rs requlred to be a Residentiol Building Contractor ficensed by the State of Minnesofa.) � " (� .5 S r3 �'/.J Name: _� � ��c�s f�� f _ Sfate License Number: Tel(1): 7E3-,aCj -)i; )� Tel(2)._(�il-�C,Y�D.`i�L Fax: �E-�� i�l �SEI� ,�<< ,I /'� S> Address: %� � � ' `fvc. CiiylState/Zip:_, /�n �C , , � ' �o-3 Email: i'lot'f�,a ., L-7'� i�/r.-c� ti>,re�� G� -7 %J��i'i...% .� 9�� ' Signature Date REQUIRED A7TACHMENTS AND ADDITIONAL INFORMATION: ❑ Allach one representaUve example of a house you would plan to bUild on Ihis lot if your proposal is seleCted. Il does not need to show exactly how it would be placed on ihe lot; it just oeeds to show the approximate size, quality and features you woufd anticipate a new house would have on this lot. A speclfic house plan would be determined afler a proposal is tentativety accepted by the EDA. ❑ The EDA wi11 only sell lots to builders who have experience in house construction in Minnesota. Please list the addresses of Ihree houses you have built in Minnesota within the lasl five years, or attach other evidence of qualification for review by lhe EDA: ti /� House#1: �l��/C ll�l F C✓' , !J ct.�it2 — p / House#2: �yS�35 d.�a r�'Lv,'�w �� , � u v�''-! - J House#3; 7 t�L .� �e„9 �r�k" �:-. ��,� o�H,[ cl SUBMIi PROPOSAL TO: Attn: John Sutter, Crystal EDA, 4141 [louglas Dr N, Crystal MN 55422 TEL: 763.531.1142 FAX: 76�.531.1186 lohn sulter(ilcrystalmn.nov PROPOSALS MAY BE SUBMITi�O 6Y HAND DELIVERY, U.S. MAIL, FAX, OR EMAIL (.pdf format). PROPOSALS MAY BE SUHMITTED AT ANY 71ME AND WILL BE CONSIDBR�D ON A"FIRST COME, FIRSTSERVED" BASIS UNLESS THE LO7HA5 BEEN OPTIONED BYANOTHER BUILDPR. .�-�-� TQLLBFF�� ,,.,, ; t =.;,. 1428 5`�' Ave � Anoka, MN 55304 p:763-205-2037�f:763-421-5616 � www.tollberghomes.com March 10. 2015 lohn Sutter Community Development Director 4141 Douglas Drive Crystal, MN 55422 RE: Lots in the city of Crystal DearJohn Toliberg Homes is an Anoka builder specializing in the construction of single family homes. Tollberg Homes is located at 1428 Sth Avenue, Anoka, MN 55303. Tollberg Homes builds approximately 50 homes each year. We currently have models and are building in Blaine, Rogers, and Lino Lakes. If you would like to visit our models please refer to the attachment for addresses and call us for lock box numbers. We have financial strength to purchase lots and close on them when ready. It is our intent to acquire the first lot on the $500 option and advertise as a to-be-built until October and then pay for and take title to the lot and build this fall if not sold before that. We have a full time realtor that sells for Tollberg exclusively. We anticipate that we will find a buyer before October and build yet this summer. •� We have worked with Community Directors from other Cities and have always had a great experience. We are an owner occupied only builder. We thank you for the opportunity and request that if you have any questions, please feel free to contact the undersigned. Very truly yours .�_ �.,,�—.__--% Wade Tollefson President �F Bu � i��- �is s;rc e "!V �1� G�2rn� ��nc1 �v�o�� b�� G�v��- �u��el (�u; I � �o+�ta� v7/.� G2nd Avenue North . xe7 87/.42 67/.32 871.08 � N k -- 87. l�N . -/ . . � Vi � 872-- R'�r SCALE aa�rnz�e- wr��--- �» : 20' w —w—w—wLw—w w�w. � w�--w—w—w—w—w—w—w—w—w—w��owe� 6j w—w w—w �,- iN 89° '29" E 62.00 -- Po�e `' — — e�z. � \ e�z.o — � — � B�2 �. \� eerv I li � � � aple 48'trnn i � 873.2 � � i � � Cancrete I 0�3 N � �-1 � N Staap �� F�eplace � CantAever � � 874. l � �3-- , .2 �.8 Orvveway . � 872J 8 2.5 $ 2.6 3 / � Z.5'West ` y, � � - I�� oflme . O,�i p (ounGaGon �. 72J-. � ��o i H 3.9 Gas i 1 4 e Mete� � / -S-StUCCO 12• • 'No 660/ w E N i No. 6523 5. ga flr �_ gress 3 I � B WeII � 1 oa O' e Electrvc ter � B 7 0 `V 40A n♦ 7Y. i� 8 � 873.2 i 8�2 Woad Remans i � 6 �`\ Gu Wi�e Deck p � y Fence 2.2' I en Lomer Weet of lme i _ ' Wee��l lme x erh �� k s � I � Ove�head Wires M i g,O• Shed lLO' � � x West of Crne c�yer ----- � Pole 8�2, e- � � Wx r I N I hed � n � � I k B° I '- 3 � i M � I � I O � � Z � oa l2° ��\� �� 8�2 � a � I�- / � x � 5 �aa�_ `�� Lham-LnkFence I �'- . �o �� i ! � � �fi � jl 3 �Cham-LmkFence I I I � I K u I�..(- J 24' e lO' I I" 2 90 I "� x ; ___873 _____ � � \ �\ /�� I ___g�3�-� I �'3 24" __.873-_--- � � I _i Cham-Lmk a � `�� I x � � �Pence 8 e� Power , g q P,ple x x—x—z z x—x—z 3rTx—x—x- 87 - S 89°42'29" 62.00� ��a' ' we�3.s `� tree ole 873. Fence Come� Pence Corner � l.d No�Eh and l.2' North and ; � � 2.6' East of line 2.2' West of Lme �� . i i s a / l-Storv-SvGt Le�el �-, i:.�.i,i:i. i '',' 'y� ' y.`i.`i�_y.i`. .�`i.i.`i. .y. _ .�1 � 1�� 1 . 1�. � 1 � 1 . � � . ,.�,�o��rt..,�.�„� iNOWx�ORRLVlTh�TYE�YRlO]60XLY u/O M.�Y NOT vVqpSpTTNEAG�ypL�AOnYCi. la'dcL 2�r' �.in��s �A ��l l L�II LEFT ELEVATION ve . ro� w ew�wo ...._ �o..a��..o...-...- �LLPIGMSPF3EIlVE0 (ELEVATION A) �-z a_ � � �. L � y� d � �\ rJ �( a _ ` � I � , rr� STcEL PANEL GARAGE DOORS '' _�; �y ;- .'; :';' _�'� :y ' STONE vENEER w/ADDRE55 STONE �- �- �-.`+ `-�- i vINYL LAP SIDING � ALL SIDES ��i i` `,i. i�.:�.`.�' VINYLSHAKE ANDVERTIGAL y:y_y'�'t�:t� SIDINCz e FRONT ONLT � y y- '.: y y y.. � WINDOW GRIDS 9 PRONT ONLY - - - ; FRONT EL�I�ATI01�i I/4" = I�-O" ��n unW pble�/ m w m RE4R ELEWATION ve-.ro• �rwa�wm THI515 N(5) COURSE SPLR EHTRY WITM p LOONOIIT FOUN�qT10N. N Y RIGNT ELEVATION vs�. ro• w �wKaa� Pg � of �. 2-r w��s � khi� �.rat (1 9 __ _ _ _ �, g� � I w oR.�R� � I A A .� xo �..> � A �v.ww�- """"W'� �-�� 03 A NOTES: D.w s�ue y BEGROOM'3 W .'awe�n'uns+raa�.ww DI�NM�G p_ . a. BEDFOOH �3 E � p o .� a� ry� Krt�HEN 4 � a' g�: . w+m sy. � L pwaaC OM '� M r 5. B 6. 0. Y�' � anm+✓�>[ in+m. w �e Lm3E RV+ � B _ : a �oa �� 6 ,.;. �. R� — .�.ce x �,� ,.. . o�o-- ��r ------- '"' —� ��fi .<a.. ��.,,,m 8� —��W �.F �.�w�,bs.vaz � 6p AkT Y: Q ��rmoxrmar �x: � � �Y B6TH ` � b I � _ ] '�y LIVIN613001'I � �4 HdSTER SURE r rt. B4TM 4 e -..�.� v �. A o' ta,� �' " AB A_ -_'-'r'�'�`_� _ �� — -- --2�-- '�`� ��j A B _— B �4 vooavE �v - g ��rac � :4 ae OYfli F; j-�,.w.�.,�:✓' A G-ARA�� rv... o rvre B @ �,,�.r'�° i d'�". A ° � i �:�..I" � w.,�,�,� _ r___—_— —� �E . �. oK. ro.�, � I 9,�s ro � . ,0.,4 o r .... � e.t....„a. I _ ____________� I �E�, =�.R �� r— a � � � �.x� I - �.a.�E� . I I � I � � � 65 I I I � A I � � I — A I � 6LL EXTE¢IOR GARPf E WALLS D PAib WJR LbT i0 BE ]: 4 SiVOS e 16" O.G. � FYLEPT RRONT WlLLll] x 6 SNDS) Q >'.if Yd. i. _ _ . r.r "o� �'.a �;a n�e . r� MAIN FLOOR PL.4N t2s6" SCPLE: 1/4" . 1'b' 9 , 9 : P •9611 a3 5 � � w"�` � FAHILY ROOM � a f,�w��J � - ,�A e.� . a ,. "w � «�«�� ' _ 3/4 � � J+ �� . ,� K� � w..r.uc.. . _ . . ,K+ . : 9 M2�D„�___R .� � t� bnblftib. n)aaq1RYD.�m%� 1p�R FLG� 1 uiww�v oawcu wva y��7yg n3'dV'I'G a.> a BFDROOI'I � J � $ i uniiTYi � LA_ UN�RY� }� / n.o. ronlw voow sY-e' LOUJER �LOOR PLAN . srxE w� . ib• . NOTES: , i,r �.�mw.�== o��i,.so.�w� FOUNDATION NOTES: � .eco.�nc.�.oan.� � .o..�o.«roo.�x� a�..�o,�.�Ma o,,,.w�.�.e�.� o: � r�rnc.r�uacK .• �rtreonx� � .ro n�ewcK rvncromwc � ....�e....n.eo � �.o..cow�.eanxo 1 � ao.ew.�.cecsoo.w� � T•nuxKnw p.. �Erteeon.o � a�:..e..a�cw�rm � eo�:�o..�w.�..e � � au nex p-�ve1 � � �o�vvnroweuwu * � MEGHANIGAL SPEGS.: FVRNACE -9RYPNT 340G11�/�36060 NAT. GI15 w. xFATEft-A O. SMITH EGT50200 ELEI.TftIC pIR GOND. - BRYANT N�ANA024 ELECiRIG "9611 Ps2 5 9. suM'c. iKmYa FPtr mv.a�<ew� IY. wmr .ua. u�mw rRuv � � � ` � ' 1 � MEiKwW`A5 �' v�. cmaa n.�:u' V coic �mn nc ♦ClYG%F CRAWL SPA�E � KIiGHEN 6 a rs�Y�ro' / ' � FAnILY ROOM £ 5 um. y�� . • ie mv.w �� imawn�.[m� GROSS SECTION � STAli2 DETAIL I/4" = 1�_O° ROOF VENTS PER GOOE 2<0# ASPMALT SXINGLES 15# FELT '15132' OXBOARO SHEATHING wl H�CLIPS TRUSSES � YTe.c (DESIGN hy SUPPLIER) R-041NSVLASION POLY VAPOR BAFRIER BAFFLES 12' GYPSUM BOANU ICE S WATER SHIELO as RE4UIREO VINYLSOFFRSFASCV w(VENTs SIUING PER ELEVAilONS 1Y1' D.S.B. SMEATX W G 2i6 STUOS � 24' o.c W t9 FIBERGlA55 BATT INSUUlT10N POLY VLP�R BARRIER t2" GYPSUM BOARD INSUTATE RIM ARE�S as REQUIRE0. (SEE OETAIL aN LAST PAGE� Zx6 TREATED SILL PLATE wlSEALER 'IfY � ANGXOR BOLTS - 6' o.c. WATERPftOOFING BELOW GRAOE 5 c �Y CONCRETE BLOCK 1 tT FOIL-BACKEU FOAM INSULRTION (ft-9.5) 20� va 8^ CONCM1ETE FOOTING 'g M9611 4 5 ` ENEKGY CODE NOTE: .wu� u.�� .c�w : .�+o.ru.�,En �vm[raLLamxG suu�ce 4 �IXtErt [aP ElF•Clw�G4b%FSMv NNX� xo�m� xes� ee auiEo re .imvu.r «.�....o aa,....nM�n.� sutEe. 3 a �uxwccn'mm srwun�•nEvent o• MYSt6E�F4POTOIREVEVf/.µM1 S qEY4cqe�ouscrvrt wWw[ciw'uw; 0. RXix X�u aueX �mcUsi oxiv�Y0. C[0. 0� xui I�EcwswY Vp��uion xcv.l O�cER VENT. FW[w Vflrt. Yw fe� s^ ac4w revxunw. rcm�� x�.e va.osreE.Ke�r.c r�tme...x on o..�o��o.somo..rv �N11¢ VxT,EUSFDORAMLLTFI�. 1U GLAY SOIL: PLAGE V]" nNCNOR eo�rs a' o,c. IN SANDY 50LL: PLAGE Vl" 4NCHOR BOLTS 6' O.G. •5 RE84R 4' O.G. ANCFJOR BOLT - REBAR DETAIL I/2•� - ��-0�� I_____'_I WINDOW UNIT 1 NAILING FLANGE j (9EYONDJ WINDOW TAPE i i HIN. 3" P�ST Jl I, WINDOW 4 LUINDOIU TAPE DETAIL 1/2�� = 1�_O�� G4ULK JOINT AT PLATE AND FLO� SPRAYFOAH INSIILATION fMIN. R- 9.5J— I 1!Y' FOIL-BAGKED FOAM INSi1L. (R-9.51 cnu�K wsu�. AT mGES OT q2AHING RIM DEiAIL I/3" - I�-0•• SHEATHMG TOP COURSE OF BLOCK t0 BE ilLLm COMPLEtELT TYVEK uOLLSE WRAP TO B �LID PLACED OVER N41L PL?.NG 1 Vl" RI61D R- �O INSIILATION ON FAGE AND TOP OF E INDOW TGPE TO BE GONC. BLOCK APPLIm OVFR TYYEK I/i" PLGSTIG PIPE EVERY 4" GROM BLOGK TO A" DRAIN TILE WINDOW UNIT INSTALLED 4" O DR41N TILE IN BED BY FRAHING GON1R4Ci0 OF ROGK (fLLL INSIDE O WINDOW IMNUFqCNRES PERIHETER OF FOO?INGS) SPEGS. �.pDING TO Stli'IP BASKE! DRAIN TILE DETAIL WINDOW FLASI-IINCs DETAIL ��2�� ` ��'a�� 2�� - �1 �" * BRACED WALL PANEL••A•• 4Ea¢OPGeecrnM.>'M �xos sc�xe�¢�a �Treune[oafs <aID io eoiron c� To✓ .�m--��'.�'�L� 6.�m�.e o.., ao.. P�E ` BRACE�WA L µPA�EL ..6.. •., xa�nm.exn�uo.��n��n. R�oi �m� M `,�uV`M uvror nwc woc« ow.us. ee.o.ewnw+.e n«onow r�E� FlIIMEFD'dea'E PoIM O� RO'�F� . �w+rrov 1" CaVGCEiE NAB�� BM1VRI6F BFNF lu � fnMG BE %WVJm WrtwN RdpON pWNUi P�1PE ON NE wrvuw �t �enRme wu.i NRE GC�IVE 659PB1Y. PASSIVE RADON EXHAUST SYSTEM DETAIL ' p5i xNJIO�f lTRn✓ x�eM Y!O Xuat9 TOo pTNAfROMW LLGnxnCECORxE � PfiEel WN�sxEwTxm4�?ST<vtESM• � ppy1V1 iaP PtiTE M C1RP4E 4000.NGURAf vl 'HEADERS 2 x 6 (3) 2 x 4 SGABS 9 4', 4�, 6' FROM 2 x 4 WALL CEILING. . �T./ INT, TEE�S �n _ Ii_Oi� (3) 2 x 4 SC.QBS a 2', 4', 6� FROM GEILING Ix6 2x6 pCTERIOR CORNERS CAPSTONE HOMES FRAMING TEGHNIQ I�S� ,�_O�� "NEVER CUT A PR6CUT STUU!! 6tl� CEIYNG N�4MS YSE FRLMIH4 MfTFA1MAt SPECIFlED YElOW: �. wnwst�xouerw�xeewx[�cMr�use�xa wTvew. 1m+.�lv�[c[z� a.w�cu�uhe[auvnxeawxncwr.us[vvrnn�auu (on.�snccwl a.x�reuuoxounmxoonxucx+-use+sv-evrewu lerv.�srrtersl ....F.�..,Mnui..,�xa..,�.onw.�e..r..,m�.. ia....,ne=�r . �,..�ex.....ar.....�a�..�.�.ew.u.ee,�...,.o�ron.-:.�c�es� b...Euu.oa..LLevo...o.�.00...�..:..,,i...e ..m.i..m....:.�c�.�r y0' CEILMG XEIGMfS U3E P1WMW4 MAT¢FIRG b YCG�FlEO 6Ca.OW� ••SETLLL FJIlER10P WMOOXMEGOEPS UMUERT4P RA:FSIII xOT tV eROw. �.MpTE�uLVXORe�MMwWMEIUrt�YSE�ZTM�TEPoGI (OTT.�cYIE[Fs1 LwIFAu�VxeFA]SmNWwxeWxe�uaE+ZT1MlEuu (oT..+aP1ECE'.1 z.�.�aui�.oEaerrnxoowne��m-me+rv-wrew.. �o....�ne�c:r .....rnu�e.oenu w�xeo..em�..-�:e+.�o-..ten�.. w....s.re�es s.�.rw..�.en.: m�eowxc�..-usc..�...w.i iorv.-..�Ecs+i c WT[WLLYNOFARrtcXFHmxoOw.vsfl�'o'mwlEnut (aT'.-an[vE51 �.u56sCWYMOE0.u•MNOOWS �4T'.�SnECF3� .. ..re.�..nor..u.xrc.w. w�.00w.nn.ewnc.z�.�.tewx w.... z ne�u+i xE1rM16'll �To r ta�xMYCWUL�VEEa9TnlEWst(RY.�tsnE<AI � qV19NMPv Yl4LloI�MnME1�xoIwlFasFCTONiNx�xa-VSE �pTr..�ar�c[ol OX 101Y CFAM1IMG WPLLT �ME M BE FMMEO YT 36'as Fy LqETO BL�U1C[O VNO[A WIMOOW CPPl11NG51F TME0.H 151F55 Txe W'r srvo. 0o wnEaurveLL�rrteesecnoNau�ocow2wruoera�oxrur'. WrtN cmrrLefwx.Mr. ooWN ro coxv[R R.e. xE�cvr'ru ev[axsao ooau ' ALL MOY3E fiFI�OE WPLL] I.RlTD eF 0.0C14EU CY iMMEwa �MORTO COxRE1lON ' �9611 s5 5 , lamto� iCRYSTAL EDA STAFF REPORT 5715 Regent Lot option proposal from Tollberg FROM: John Sutter, Acting Community Development Director �✓�� DATE: � March 12, 2015 Anne Norris, Executive Director (for March 17 EDA meeting) SUBJECT: Consider tentative acceptance of proposal and authorizing an Option Agreement with Tollberg Homes for the lot at 5715 Regent Avenue North Tollberg Homes has submitted a proposal to option the lot at 5715 Regent Avenue North. The option duration would be 6 months for $500 and is renewable for another 6 months for another $500. The lot price is $50,000. Tollberg is a state-licensed residential building contractor with no enforcement actions. Attached are a 2012 aerial photo, builder's proposal form, and preliminary site and house plans for a split entry home. The house would have 1,236 sq. ft. on the upper level, with an open living-dining-kitchen area, three bedrooms and two bathrooms. It would also have 1,144 unfinished sq. ft. on the lower level, which could be finished in the future with one or two bedrooms, a bathroom, laundry room and very large family room. The builder does not yet have a buyer for the house. The required public hearing would be scheduled at such time as the builder decides to exercise the option. REQUESTED EDA ACTION: EDA tentative approval of the plans and authorization of an option agreement with Tollberg Homes for the EDA lot at 5715 Regent Avenue North. Page 1 of 1 2072 Aerial Photo 4 ��j �� 'a Y ��a+, ' 7�°d�G� �},i��li � ..�� -- .�� .n,� w ,y, �i �" ,. `�,1 � �°iq' s N �i �� ,p I I .: ��91 J W.� i �'�I "� " ��1' � N 2i �� %li ..��?sy� µ , �\ ' Xf�„ ��' r kf�lE+ -� � !tf:..:l 4tg�,�, ��' I.,.I ab �'G#`�� ,��w^AI �� "��.'• °�\'S� '1 `� _ . � , 3�c� F �.� � . _ �G:., � ., . � — . � �f.� 4 .� I'�'�l �}�' iel � �r 4 N!I ^ !' '' 'ST �}x ,: �j� t �yyp� ` � Wlf' � ,�^ �':�-.' � t` L/ ' �� t PY A�� {"�� x� I /. 1� flL-u l�l±� � I f 1Ya�C�.S � I ;�1�y�.. m �rani -.rsn� iuF.f� �. v y�G�. 1. - "fi'R�'°A� a ��I �^, ��' ,3"� ��' � 5�� i�r�l� � R �� ` � � �y� �'P+1�" l+ i�`�P& n �; ++�'�` i �� 5�9 ��s�- s��,�;i _ � , !I `�� es�2��'�' ��^ rF " �a�, w , �'� ��e r_ f� r rt c�i ��, f� �.:li�.�'i :�lC, �er��i� �ih t�,�i � �.�� a� 1 P�('� I�Y E '{� � ,MR ��( . � ' � � i.'��'r,i. � �A� fJV;�?{cjFk�4c-��..5..— '�. r i��th?+y$I��i � � � � �e ��I � i r '�Y � Y� , + �Si^ ��`J �. I ��i�:C1,i� t ��—z,,.r��., � � � p,; '� =�,M +�f, , ' ; �.. � ,� , �wC�A� �� ' �ii �pa � �jr;�-�, � r: ;{ ��+.Lb., y ou� ,� �I PRfPyr." G ,��`'��r� I'��F'J ��i{ #I �"��, �I.. �kr�i^i-1�.P v t ��[�y;l p j n wrr .'C�'"hla�":. S:��U.et�f�l � �e�%t_ �7 . � -'IiiR` a ,I�l�;�DF : -� � � �ii��d � �l� iA.i�, �. .:� � s.,.,` _ - , r �r'.,,.. � . ._ .,s Z�.e - , i ie�ne�ar i � ' [„i� w �-'( � � � � ��,��y [311,�' ; , ' _ �. � `�l4 � ' � r t. . , � �V+• � u � �L a'� ;- i'��a�?� y;...�*�i�:�1'n� „ .'•' 1 ,�.,. ..� �S: � ,,�,` �'. �;; � N niar, ii. [vi� it:�iriw ioiiperg nomes IVo,9U4U P. 1 pIiOPOSAL �ORfN PROppSAI. 70 THE �CONOMIC DEVELOPMENT AU7HORITY OF THE CITY OF CRYSTAL. 5715 RE4�NT AVENUE NOR7H CHECK ONE: BUlLD�R UFFERS $50,000 TO PURCHA9E 7HI8 LOT � BUILbER OFFERS $SaD FqR A SIX-MONrri 01�`fI�N TO PURCHASE THIS LOT FOR$50,000 This pro{wsai is not a purchasa agreament or oth�r bi�ding contract. At this tima, the Builder Is submitling a p�oposal to purchaee this lot end buiM a new eingla famity house in accordance wilh the RFP Duitlallnes, or Is requeaNng a Six-month optlon for same. If a builder's proposal is lenta6vely axepted by Ihe EPA boerd, then EDA stett would work with Ihe 8ullder to determine the apecific house plan and present it at the next EDA meeting, If the EDA board gives final epproval at thet Ume, the Buikier vrould slgn a Purchsse & ReQevelapment Agreement and provlde $2,OQ0 earnest money for ihe let. Only e(ter such an ngreemanl is aigned v�ould a einding contract exist 6etw�en the EDA and lhe suiider. Bulldars may purchase a 8-month op�ion on a lot for $500, renawable for an addidanai 6 montha for an additional $600. The optbn provldes the 6uiWer with excfusive dghts to purcnase the lot and bulld a house subject t0 the nvrmal EDA process, requlrementa and guidelines. Ae a condilion o1 the optlon, khe builder must Ils[ the lot with a to-be-built Itouse on the MLS for lha duration of the o�tlon. Tha numqer of opllona Is limfted: No builder may have optbns on more Ihan 1p°!o of tha EDA's lots, and no more than 50°h of the EDA's lots may be under optlon at any tlme. BUILDER: (Burlder is requlrea to 6e a Realdential Builtling Confractor licensed by t1�e Stete of Minnesota.) Neme: �� 6�.« %i6ri, cs glate L�ense Number. `��Sl reic,�:_763 ��ol ".�1 ?L...___ re�(zr. 6sl- �o�r os"ao Fax: �7G f.�y�L. 5�/E nadreas: /i'a �' Sf�''' ,, , � z , ClrylStatelTip: ��o,�a, /�� 5��,7j Ema��: i�kfl��„ � � //�� ti�,��r. ��.� y��/ �' 3•.1/—/ SignaWre ' Dete RHQUIRED ATTAGHM�NTS AND AODI710NAL INFQRMATION: o Attach one repreaeniative exampie of a house you woultl plan to build on this lot if your propossl Is selected, It does not need ro show exactly how it would be placed on lhe lot; it ju�t needa to ahow the approximate aiza, quality and features you weuld anticipale a new nouae wauld have on this 101. q spec'rfie house plan would be determined afler H proposal is tentatively accepted hy the EDA. ❑ The �dA wfll only seli lo[s to huilders who have experienCe in house Constructlon in Mlnnasota. please I�st the addresses of thrae house9 you have built in Minnesota within tha last five years, nr atlach other evidence of qualiflration far review by the EtlA: House#1: ��/(D //�I'�� `✓ ��z,.1G Housena: i9�3S� J�/A./ PV'dW �-^ Rd,��s Ha�sa�3� J-��' /'�1 0¢k- L„ L,,,� Gp��r � SUBMIT PFtOP03Al TO; Attn, John Sutter, Crystal E�A, 4141 �Ouglas Dr N, Crystal MN 66422 TEL; 763.331.1142 FA7(: 765.531.1188 lo n,suttarch)crvetalmn,� FROPOSALS MAYSE SU8M17TE0 BYHAND DELIV�RY, U.S, MAIL, FAX, OR EMAIL �.pdf farmaq. PROPOSALS MAY B� SU6Ml1'T60 AT ANY iIME AN0 W/LC BE CONSIDERED ON A"FIRST COME, F/RSlSERVED" 8ASlS UNL�SS TNH LOT HA3 BEEN OATfONEO BYANPiHER BUILDER. . 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I. Attendance Council members Staff Parsons Norris Peak Adams Dahl Therres Revering Gilchrist Deshler Serres . • .•, Libby II. Aqenda The purpose of the work session is to discuss the following agenda items: 1. Presentation of Police annual report 2. Constituent issues update 3. New business* 4. Announcements* * Denotes no supporting information included in the packet. III. Adiournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals with disabilities by ca/ling the City C/erk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. �� '� ��1��' "Service with Compassion and Integrity" TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Anne Norris, City Manager DATE: March 9, 2015 SUBJECT: COUNCIL WORK SESSION: March 17, 2015 MEMORANDUM Attached to this memo is the 2014 Crystal Police Department Annual Report. We will be at the work session to present the report to you and to answer any of your questions. Thank you. �� J ` i' ��!_.. . _'��}#�.a, -,'"�,/P�.�. - . � �.�.-_� �. ,_� _ '�`' ��4��' �. W �• - �+� �,�� w �tf��* �'� t . � €;`'�,� t; K �� - � . ��.�•'� � - .�- : � _ �, �. . �� -�:-. . -�. '_ .' ."��.iP1e. � �. �- � ��'��z MISSION STATEMENT The Mission of the C�ystal Police Depa�tment is to se�ve all citizens with respect. We will form partne�ships with ou� community to p�ovide a safe environment F = (�. '� X � __ ' � 1 f � 2 � TABLE OF CONTENTS From the Police Chie£ ...................................................3 Patrol Division ............................................................4 Investigative Division ....................................................4 Statistical Data .........................................................5-6 TrafficUnit ................................................................7 District1VIap . ............................................................ 8 K-9 Unit ...............................................................9-10 AnimalControl ........................................................ 1 0 Support Services Unit ............................................ 11-12 Record s Unit ......................................................... 1 2 Explorer Unit .......................................................1 3-1 4 ReserveU nit .............................................................1 5 Awards / Commendations .........................................16-18 About the Cover... The theme for this year's cover is the "service to the community and the importance of working together as a team". Pictured left to right in the photo on the cover Officer Mason Barland, Officer Jake Albers, Officer Matthew Wright, Officer Rob Hodge and Lt. Derrick Hacker. s a a �J� i� __��. �.�� ',� � ��, � �� — � POLICE ADMINISTRATION Ms. Anne No�ris City Manage� - City of Crystal 4141 Douglas Drive N. Cxystal, MN 55422 Dear Ms. Norris, Service to the community is our top priority. The men and women of the Crystal Police Department deliver that service through professional policing that reflects our respect for the citizens we serve. Our successful efforts are dependent upon strong relationships between our off icers and the people of the City of Crystal. These community partnerships have long been the foundation of our policing strategy and I am pleased to report that our city continues to be a safe place to live, work and raise a family. From the Police Chief Stephanie Revering The Zoz4 Annual Report reflects on our activities and accomplishments during the past year. It summarizes the efforts of employees and many volunteers who work tirelessly to maintain the public safety in the City of Crystal. ��u,ite often this hard work goes unnoticed by the pubic, so please take a moment to read through the awards and commendations listed in the back of the report. � are very fortunate and honored to have such exceptional personnel that are willing to risk their lives on a daily basis. W�hile I am extremely proud of our dedicated staf� I recognize that it is critical to provide them with the best tools possible to serve the community. New technologies allow us to be more effective in combating crime. Some of those help us keep our community engaged through electronic outreach. In aoz4, with the encouragement and support of our newly elected City Council the Police Department began expanding our outreach efforts through new social networking technologies. Leveraging these new technologies to improve our service through greater outreach, public accessibility and reduction in crime will be a priority for the coming year. Sincerely, Stephanie Revering City of Crystal Police Chief PATROL DIVISION The Crystal Police Department devotes the largest share of its resources to the patrol operations - the 24 hour 7 day a week commitment to equip a professionally trained police staff and provide services to those in need. The Patrol Division is led by Lieutenant Doug Leslin and is comprised of one lieutenant, four sergeants and 21 police officers. In addition to responding to emergency calls for service, patrol officers also conduct routine patrol throughout the city, enforce traffic safety laws, perform spot checks on city parks and buildings and visit with local businesses on a regular basis. The Crystal Police Department patrol division When a citizen dials 911 for emergency service, it is the patrol division of the police department that responds to their call. In 2014, patrol officers responded to 34,362 calls for service. The department's uniformed Officers can be found reaching out to members of the community, building trust between citizens and the police that will ensure the public's willingness to provide the police with information when needed. I NVESTI GATIVE U N IT Lieutenant Derrick Hacker supervises the Investigations Unit of the Crystal. The unit is comprised of: • 1 Lieutenant / Supervisor • 2 Criininal Investigators • 1 Narcotics Investigator - assigned to the Drug Task Force • 1 DARE / SRO Officer / Part — Time Investigator • 1 Specialist who conducts investigations of juvenile and adult protection cases In 2014, the Investigaiions Unit reviewed over 1000 reports. These reports are submitted from Crystal patrol officers, Hennepin County Child Protection, Hennepin County Adult Protection along with information the investigators obtain from citizens and confidential informants during the course of their work. In addition, to the investigation of case reports, the Investigations Unit manages vehicle forfeitures for DWI and qualifying felonies. Along with overseeing, coordinating and conducting compliance checks of local business in regards to the sale of tobacco and alcohol. Criminal Incident Statistics PART I CRIMES I HOMICIDE I RAPE ROBBERY AGGRAVATED ASSAULT BURGLARY LARCENY/THEFT AUTO TH ARSON 2012 1 2 18 15 116 575 2013 0 5 �16 8 60 423 2014 0 2 � 14 19 88 463 TOTAL Part I Crimes 762 550 632 PART II CRIMES 2012 2013 2014 I ASSAULT 175 173 203 FORGERY/COUNTERFEITING 20 22 25 � FRAUD 102 96 134 EMBEZZLEMENT 0 0 1 POSSESS STOLEN PROPERTY 9 10 13 VANDALISM � 172 124 126 � WEAPONS 7 7 � 11 PROSTITUTION 2 0 1 CRIMINAL SEXUAL CONDUCT 21 22 21 I NARCOTICS 77 85 103 GAMBLING 0 1 0 FAMILY/CHILDREN 9 5 3 DUI 256 276 209 LIQUOR VIOLATIONS 28 15 13 � DISORDERLY CONDUCT 87 54 60 VAGRANCY 0 0 0 � �L OTHER OFFENSES I 127 I 99 I 101 I TOTAL Part II Crimes 1,092 989 1,024 TOTAL PART I and II CRIMES 1,854 1,539 1,656 2010 2011 � } 2012 2013 2014 2010 2011 � } 2012 2013 2014 Crystal PD Calls for Service 0 8,750 17,500 26,250 35,000 Moving/Non-Moving Citations (Adults) �O �O �O DO �� 3� �ti 1� TRAFFIC U N IT The Crystal Police Department Traffic Unit is led by the department's 2013 Officer of the Year Mason Barland. The Department places a strong emphasis on safety violations which include speed, seat belt, child safety seat violations, distracted driving, traffic light violations, crosswalk enforcement and commerical motor vehicle operations. The Crystal Police Department is committed to warking with other agencies through the Hennepin County Traffic Advisory Committee (HCTAC), Hennepin County Traffic Enforcement Group (HCTEG), and the Minnesota Towards Zero Deaths initiative. Officer Barland worked many such projects this year, coordinating two commercial vehicle inspection saturations, and two high-visibility traffic enforcement projects to coincide with the Crystal Frolics. Officer Barland serves as the director of the HCTEG and was elected to the board of directors for the HCTAC. Rewarding himself with ice cream, Officer Barland always wears his safety equipment. Officer Barland issues his favarite "tickeY' - a free ice cream cone to children as a reward for wearing their helmet. During 2014, blue enforcement lights were successfully installed at four of the city's most dangerous intersections (as determined by crash statistics). These lights help officers enforce violations of failing to stop for red lights. This project is a joint venture between the City of Crystal Engineering Department, the Crystal Crime Prevention Board, and the police department. The blue light installation, and our continuing, concentrated traffic enforcement efforts, contributed to our agency being selected by the Towards Zero Death program as an outstanding agency. Traffic Unit's public education efforts included quarterly traffic safety articles, Cable 12 News interviews, press releases prior to saturated enforcement projects, and safety training for city crossing guards. We will continue to partner with other agencies and the public through increased enforcement, education efforts, and traffic engineering projects. Disrnicr 2 =� , 7. i�- v ` � � Disrnicr 1 2'' z d9t� a.�.•. J;V ,, New Ho�n� gi,�.,. .. . �., x � n .., �� DISTRILT 4 Disrnicr 3 ro ��."1- I I = 31� �mm� u�m m�r�� Department K9 Unit During the 2014 calendar year, K9 Rocco excelled at his patrol responsibilities. Rocco was quite productive as he was deployed 143 times. Rocco provided assistance to not only our citizens but neighboring agencies as well. Notable during those deployments were 47 arrests directly attributed to K9 Rocco. These arrests include several tracks of wanted parties who fled on foot and were located using Rocco's keen sense of smell. In one incident, a large group had become unruly at a local hotel and were refusing to leave. When officers intervened, one suspect fled on foot attempting to hide in one of our local residential neighborhoods. K9 Rocco was deployed to safely search for this person. K9 Rocco tracked this individual for nearly three blocks leading officers through many yards and hopping numerous fences. Finally K9 Rocco stopped at home alerting to a garbage can. Much to the dismay of the wanted person, Rocco found him hiding in that can covered in the garbage he was hiding in. It was discovered this suspect was already wanted by other agencies for felonies including burglary. Other note-worthy arrests were made when K9 Rocco located suspects that were hidden in buildings. On several occasions, suspects who were wanted for assaults involving weapons and suspects wanted for burglaries have attempted to hide in buildings to elude officers. K9 Rocco was able to safely search these buildings finding these suspects quickly. Annually, K9 teams are required to certify with the United States Police Canine Association. This ensures police K9 teams meet specific requirements to continue patrol wark. This can be a rigorous testing process, however K9 Rocco performed well at his first annual certification and successfully passed. Over the year, K9 Rocco continued an extensive iraining program. Over 360 hours of training was completed. Rocco attended many different trainings, some even hosted throughout the state and instructed by trainers coming from as far away as Germany. Rocco also completed a narcotics training program with the City of St. Paul's K-9 Unit. This program was over 160 hours of training time and toolc place over a course of one month. K-9 Rocco did extremely well during this training and passed the United State Police Canine Association's narcotics certification test. Rocco is now certified in the detection of narcotics such as marijuana, both crack and powder cocaine, methamphetamine, heroin, and ecstasy. This added function will allow Rocco to keep our citizens safe by removing dangerous drugs from our city while stopping the transportation of these narcotics. Rocco relaxing after a long day of work. Animal C ontro 1 Unit Animal Control Officer Tom Mahan encountered or responded to a total of 447 animal-related incidents during 2014 The number of citizen complaints was 3�13 and the number of officer-initiated complaints was 104. Officer Mahan attended Crystal Code Enforceinent meetings and represented New Hope and Crystal at the PUPS board meetings. In addition, Mahan assists in the training of new Community Service Officers and Patrol Officers in both cities by reviewing animal related ordinances and procedures. Animal Control Officer Mahan participates in Night to Unite events and continues to serve as Chair on the Executive Committee of the Minnesota Animal Disaster Coalition. SUPPORT SERVICES Support Services Unit of the Crystal Police Department is responsible for the handling of all property and evidence collected by the Crystal Police Department. In addition, the Support Services Manager provides the department's technical support, supervision of the CSO Unit, crime analysis, and oversight of the City of Crystal's building security and jail administration. During 2014, officers and employees of the Crystal Police Department entered approxunately 3,000 items into the Property & Evidence Room. The items entered included evidence taken during criminal investigations, as well as safe-keeping or found property. In addition to physical items, the Support Services Manager processed over 5,600 digital photographs and archived 4,100 digital audio recordings. The use of information technology resources by law enforcement has continued to expand across the country. In 2014, the Crystal Police Department began using BAIR Analytics ATAC Workstation to assist with crime analysis functions in late 2014. This software, which is also used in several neighboring communities, can help identify crime trends and assist with forecasting predictions. Below is a report generated from the new system. � � CRYSTAL PCiLfCE DEPAf�TMENT The�t from Auta In�idents LastThree Months . p � i � Ms• ♦ • • • a • r. • + a • � � • ► 0 • • • � INCI�ENTS • Generafiy u�ithin 1-2 6loeks of main artery sYreets • Clustered near Crystal5hopping Center & commercial areas • May 6e parking in commercial lots, walking neigh6orhoods, then returning to yehicle — or potentially a resident of a near6y neigh6orhood • kL�tost occur Tuesday into Wednesday during the overnight hours [specificaily 01�0 to fl5fl0 Wednesdays) • Most thefts haue inWolved unlacked �ehicles and/or �ehicles ��a€th no forced enYry, and lov.� �alue items • nppear to go in sprees — vvorking a particuEar area one e�ening, then dyEng off for a 6it 6efore relocating RESP�NSE • Increase patrols of affected areas, especiafly during overnight hours Tuesdayinto Wednesday • Ensure all theft from auto reports include an indication of the time at vvhich the �ehicEe ro�as parked in addition to v�ahen the theft v�.�as discovered (��ill help narro�.:� down a timeframe) • Potentially worth running foot patirols & cheeking Wehicles— khen speaking tr�ith residents and/or leaving 6rochures a6out hoav ta pre�ent theft from autos ;:;, pr�IG� C.S.O. UNIT The Crystal Police Department Community Service Officers are responsible for responding to calls for service that don't require the assistance of a sworn police officer. The CSO unit is responsible for routine jail operations at the Crystal Police Department. CSO's book, photograph and fingerprint Crystal Police Department arrestees — and are responsible for their care and custody while they are in our temporary holding facility. In 2014, the CSO's booked 360 arrestees through our holding facility. Crystal CSO's work closely with the City of Crystal's Community Development Department, providing assistance with code enforcement activities and ordinance enforcement. In 2014, our CSO's handled over 195 code enforcement investigations — which provides a direct benefit to citizens of Crystal in the form of improved quality-of-life throughout the city. RECORDS UNIT The records unit is responsible for all record keeping wiihin the department related to accidents, incident and arrests documented by the Crystal Police Department. The unit is comprised of three full time administrative employees and one half time employee. Records staff are responsible for department data practices requests, statistical information, payroll, predatory offender registration compliance, submission of cases to the city and county attorney for charging, issuance of city dog licenses and coordination of false alarm calls. Again in 2014, records staff processed an increased number of incident reports and transcribed several thousand dictations. In addition, the unit continued to reduce the number of suspense files and maintained an excellent quality of service to internal and external customers. . . . . . . . . . . EXPLORER POST #3950 �.. /1 �� r,� � ._. . ' . - �1 (�i r� i'~"� � =� �_ � _ _ � ; � s _ _ . _ ' r_ _� �.� �.� - .. `�� ' , � i'� � - � � ' � � i : ��w . � L�� ` � �. -i : ;- , , - � �� ,_ � � � �. ._. � � �� -� �� w �. � The Crystal Police Departinent Explorer Post logged a record number of hours for the program throughout 2014 with approximately 2495 hours of time volunteered! Far the first time in the history of the POST, the Crystal Police Explorers attended the National Competition and competed against hundreds of other units from the entire US and Puerto Rico. They demonstrated teainwork, dedication and determination, and came home with two awards, in addition to placing in several events at the state level in an annual competition earlier in the year. Throughout the year, they dedicated several hours to improving the department and community, including working at the Crystal Frolics. Pictured below are members of the POST volunteering to paint obstacles for the Crystal K9 training facility along with a list of events the Explorers participated in 2014. COMMUNITY EVENTS / FUNDRAISERS Crystal Frolics Toys for Tots National Night to Unite Painting Crystal K9 Obstacles Kids, Cops and Firefighters Alcohol and Tobacco Compliance Checics Crosswalk Enforcement Project Seatbelt Surveys Bagging at Cub Foods Role Players for Department Training Attended Mendota Heights Officer Patrick's Funeral Anoka Halloween Parade Crystal Halloween Event Torchlight Parade Food Drive / Vehicle Fair Blaine Triathlon Security at Va11eySCARE 3M PGA Golf Tournament Airport Open House ��i ' � �� , ,; � ti � = �,. ; , . ,_ � ,,,,�,;� . _ The following officers worked as advisors to the post in 2014: Sergeant Pete Underthun — Committee Chair; Sergeant Brandon Dorr — Committee Chair/Advisor Officers Julie Severson, Jonathan Wilkes, Tracie Lee, Bryan Elfstrom and Jake Albers - Advisors COMPETITION / TRAINING ' National Law Enforcement Explorer Competition in Bloomington, IN (July) • MN Law Enforcement Explorer Competition in Rochester, MN (April) • Annual Training at SCALE Regional Public Safety Training Facility in Jordan, MN • Training at the Center for Criminal Justice & Law Enforcement at HCTC ' Monthly Firearms Training • Bomb Scene Training-Bloomington PD • Meetings • Ride-Alongs Explorer of the Year AWARDS RECEIVED National Competition • 3rd place Shoot — Don't Shoot • 4th place Burglaryin Progress State Competition • 1 st place Domestic Crisis • 1 st place Traffic Accident Investigation • 1 st place Report Writing • 3rd place White Collar Crime • 3rd place Crime Prevention Corey St. Pierre The 2014 Explorer of the Year is Corey St. Pierre. Cory has been a Crystal Police Explorer for 3 years. In 2014, Corey dedicated 423 hours of his time to the Crystal Police Explorer Post and the community. This included meetings, training, competition, and working at various events such as Crystal Frolics, the 3M PGA Golf Tournament, ValleyScare andKids, Cops and Firefighters. He has always been willing to work events when able and brings a positive image of the Crystal Police Explorer Post when attending events in other cities. -�°� � �` �'��' ��`, , , `r� �� '� '�i- � �� , .� j ' I�- ;�r1 1 � � _ National Awards Ceremony, July 2014 On September 27th, 2014, Corey was working as an Explorer at Va1leyScare providing security when a guest had a seizure on a bench outside a ride, which turned into a full cardiac arrest. Without being prompted, Corey assisted with crowd control and assisted parainedics by preparing advanced first aid equipment. Several ValleyFair Security Officers and the Security Lielitenants commented that Corey had remained calm, handled the situation extremely well and was of great assistance to the iirst responders. For his demonstrated ability to stay calm under extreme pressure, take immediate action in situations where quick thought is necessary, and willingness to assist others in challenging situations, the Crystal Police Department is proud to present Corey St. Pierre with the Explorer of the Year Award. RESERVE UNIT The Crystal Police Reserve Officers volunteered more than 1500 hours in 2014. Each Reserve Officer is responsible for volunteering a minimum of 120 hours in a calendar year. "The Crystal Reserve Unit provides a valuable resource to the Crystal Police Department, especially during busy times such as the Crystal Frolics" said Officer Mason Barland, the department's Reserve Unit Coordinator. "Our Reserves caine in and conducted high visibility patrols during the early morning hours of Black Friday and again on New Year's Eve, helping ensure a safe and enjoyable holiday season." said Barland. r� In 2014, the unit hired nine new Reserve Officers and promoted two officers to the rank of Sergeant. Our longtime and dedicated Captain Michelle Brenna retired leaving us with ll active members at the end of 2014. In addition to the dozens of events the reserves work every year, Reserve Officers also assist our paid staff, both sworn and non-sworn, at accident scenes, crime scenes, and any time large crowd and/or traffic control is needed. Reserve Of�cer of the Year Sergeant Nick Nelson �� Each year, the Reserve unit selects a member to be recognized as our �,,� Reserve Officer of the Year. This year, the Reserve Advisory Board ,� selected recently promoted Sergeant Nick Nelson as Reserve Officer of the �� Year for 2014. Nick has been with the Crystal Police Reserves for three � years. In his day job he conducts fraud investigations for US Bank. Since � ��t p�� being promoted to Reserve Sergeant, Nick has developed a new system of �� tracking hours worked and created a new calendar system for coordinating � events and patrol shifts. Sergeant Nelson currently serves as the Reserve � unit's Sergeant in charge of events. Awa�ds and Comrnendations 2014 Officer of the Year - Timothy (T.J.) Tourville Officer Timothy Tourville began his career with the Crystal Police Department on October 19, 2009 as a Community Service Officer On February 14, 2011, Officer Tourville was promoted to his current position of Police Officer During his career with the Crystal Police Deparimnet, Officer Tourville has built a solid reputation as a proactive police officer and a tireless worker: When not assisting residents on calls for service, Officer Tourville works diligently to make the streets of the City of Crystal a safer place. O�cer Tourville is annually recognized by the Mothers Against Drunk Driving Organization for his effoYts related to driving under the influence offenses. In 2014, Officer Tourville arrested ? individuals for a variety of crimes. including ? foN Driving Under the Influence offenses. Also in 2014, Officer Tourville spent a majoriry of the year serving as a Department Field TNaining Officer Department Field Training Officers taken on the additional role of training new Officers while still handling the day to day operations expected of Police Officers. Of'ficer Tourville handles his training duties with enthusiasm and dedication. Trainee Officers are confident that Officer Tourville is providing them with the absolute best preparation for solo patrol. TJ's great attitude and tireless woYk ethic create a motivating atmosphere for his coworkers. Officer Tourville has excellent observations skills and is known to do a thorough follow up on behalf of crime victims. He is described by his coworkers as "an excellent partner" and a"great asset to the department. " For his continued dedication to the Crystal Police Department and is tireless work to provide excellent law enforcement services to the citizens of Crystal, Officer Timothy TouYville is the 2014 Crystal Police Officer of the Year Civilian Employee of the Year - Jennifer (Jen) Novak Jen Novak began her career with the Crystal Police Department in February of 2013. During this time, Jen has become efficient in all areas of the records unit. Jen is well organized and has excelleni time management skills. Jen is described by her coworkers as "a valuable resource" and "always willing to help with whatever the project may be. " During 2014, Jen was instv�umental in several new organizational and process changes in the records unit. She completed a tNaining rnanual for the department's Community Service Officers to assist in creating an efficient process f'or background checks and gun permit applications. In addition, she organized and enteYed all depaYtment training into the Workforce Director system. Jen has excellent communication skills and has the unique ability to read a situation and handle the issue independently. Her planning and time management skills are exceptional. She meets the challenges of a heavy workload with enthusiasm and a"can do " attitude. Jen displays an outstanding ability to work with others to accomplish the unit's goals. For the above reasons, Jennifer Novak is the 2014 Crystal Police Depart�nent Civilian Employee of the Year Awa�ds and Cornmendations Exceptional Police Performance Officer Matt Marson On April 11, 2014 at approximately 0853 hours, Officer Marson was in his squad parked in a church parking lot on Douglas DNive. While Marson was checking his emails, he heard the sound of glass breaking and looked towards the parking lot behind 2730 Florida Ave N. He observed a female with a hammer breaking the windows on an Audi parked in the lot. Marson began driving to the scene and arrived as the female was getting into another car: He im�nediately ordered her out of the car with her hands up, and she complied. She was handcuffed andplaced in the squad car The ha�nmeN was located inplain view in the car The female admitted to breaking the windows of�the car Officer Marson s keen observation skills along with his quick actions, prevented this felon from leaving the area and possibly never being found. Officer Marson's self-initiated arYest is a source of pride for the Crystal Police Department. Officer Geoff Kusick and Officer Tim Tourville On April 16, 2014 at approximately 2000 hours, Officers wer^e called to the 6100 block of Florida Avenue for a burglary that had just occurred. The reporting party was a neighbor who provided suspect and suspect vehicle descriptions as the burglars fled the scene. Although dispatch advised that the suspect vehicle left north into Brooklyn Park, Offcer Kusick observed a suspicious vehicle in the Rostamo's lot, south of the victim's address. The vehicle briefly attempted to evade Kusick, and with quick radio tra�c and safe emergency vehicle operations, Offzcer Tourville and Kusick stopped the suspect vehicle in the 5700 block of Bottineau Blvd. Officers Tourville and Kusick separated the three occupants of the vehicle and detected deception as they questioned these parties about their recent whereabouts. O�cer Tourville secured the suspects at the stop location while Officer Kusick interviewed both the homeowners and the reporting neighbor Tourville and Kusick partnered with officers from other agencies to clear the victim's residence and complete a show-up in which the witness identified all three suspects and the suspect vehicle. Offzcer Tourville observed a safe in the back of the suspect vehicle, which the victim reported to be missing fi�om the residence during Kusick's interview. All three suspects were booked and held.for probable cause burglary. The suspect vehicle was towed to the Crystal Police Department where a warrant was executed by Investigations. The search yielded the recovery of a safe, a laptop, and a plethora of jewelry. Due to O�cer Tou�^ville's and Offzcer Kusick's keen observation skills and thov�ough.follow-up these residential burglars were charged with the crime. Their devotion to their work product is worthy of commendation. Officer Rob Hodge, Offzcer Lisa Yague antl Officer Jake Albers On May 10, 2104 at approximately 1300 hours, O�cers were dispatched to the Walgreen's located at 6800 Bass Lake Road for a robbery involving a female suspect. Several Officers responded to the area. Officer Albers had previously noticed a fe�nale in the area acting suspicious. Officer Albers made contact and identified the feinale prior to her getting on a bus. After the robbev�y call came out, Officer Albers returned to the area where the female had been standing near the Crystal Gallery Mall and noticed clothing items laying on the ground that matched the suspect description. Officer Albers and Officer Vague then stopped the bus and the suspect was taken into custody. The female was arrested and confessed to the robbery when being inter-viewed by Officer Hodge. O�cer Hodge, Officer T�ague and Officer Albers should be commended for their initiative and teamwork. Officer Albers should also be commended for his keen observation skills and attention to detail. Awa�ds and Comrnendations Se►^geant Pete UndeNthun On May 18, 2014 at 2036 hours, Sergeant Underthun was conducting routine patrol on Highway 100. Sergeant Underihun observed a vehicle to be speeding and driving erratically. When he attempted to stop the vehicle, a pursuit was initiated. As the pursuit traveled through several cities, Sergeant Underthun repeatedly reassessed the risk level, properly articulated condiiions and properly justified the need to continue the pursuit. When the suspect exited onto Brooklyn Blvd fi�om 694, Sergeant Underthun performed a PIT maneuver ending the pursuit, thus taking an intoxicated driver off the roadway. He displayed outstanding judgment while remaining calm during a stressful situation. As a veteran of ihe department, Sergeant Underthun continues to provide proactive police services to the city of Crystal. Office�^ Rob Hodge On Monday, May 19, 2014 at 1112 hours, Officer Hodge obtained a warrant hit on a vehicle license plate he had run through his mobile data computer. Officer Hodge later located the vehicle at the Shell Gas Station in Robbinsdale andperformed a stop on the vehicle. The vehicle then took off on O�cer Hodge and a shortpursuit ensued. The vehicle accelerated through a portion of Robbinsdale and into North Minneapolis. The vehicle went to an address in the 3700 block of Washburn Avenue North where the male suspect got out and ran into the residence with Officer Hodge following in "hot pursuit". The suspect was then taken into custody and arrested for fleeing police in a motor vehicle. Officer Hodge should be commended for his demeanor through the pur^suit, his mindset during the foot chase and for his overall actions during this incident. Officer Geoff Kusick and K9 Rocco On July 19, 2014 at 0340 hours, an unknown suspect ran from officers while being questioned in a un-want situation at the Northsiar Inn at 6000 Lakeland Avenue. After the suspect ran into the adjoining neighborhood, Officer Kusick and his partner Rocco, began a search. The irack went several bloclrs and over at least two fences. On the 6300 block of Douglas Drive, Officer Kusick recognized that Rocco was in strong odor: After Rocco alerted on a covered garbage can, the suspect, who had a felony warrant, was located. This situation is a testament to Officer Kusick's commitment and work ethic. He spends countless hours training alongside Rocco to improve both of their skills. Both are a source of pride to the Crystal Police Department. OfficeN Kathi Gomez, Officer Matthew Wright and Officer Matt Saba On July 31, 2014 at 1558 hours, Officers were dispatched to the 3400 block of Perry regarding illegal dumping. Upon arrival, Officers determined that the suspects had followed a UPS truck around the neighborhood and were stealing the boxes after they were delivered. The suspects then went to this address and threw away the empty boxes. A witness was able to provide a vehicle description. Shortly after the call, O�cer Saba spotted the suspect vehicle and a traffic stop was made. Officer Wright and Officer Gomez assisted. Located inside the vehicle was stolen property from several different jurisdictions as well as 28 grams of cocaine. Officers Saba, Wright and Gomez should be commended for going above and beyond in tracking down these individuals. � � � �e �a �� .� c's� �ll�/�a�a��s�u�; a`a��l�ll�s� s<< f'r�� CPi��Of,/i PC1'/ �L Gti�l OLIi �UYi t0 tOLU ��LPi ��auu{��lcc c�ecrs� � c��l�z��lu�� c�s�t �t G�ot�� 51��G�l tt�t�o��;�z��.�t �o�of�� G��t. �sytuc�t�s: ��lste��, i�z��s;��; asac fcz«va�s t�l �l � �� u: . I � f is- �.-t F .� � �� . �I� � �� , . v�, �� `� , � `��,.��. "`�- ,�r -� �. .. ��ou�� l� c�s� �aer�ei� yocu� ocu�z; Gcct at t/��c�'c�s: c�� i��t o�� a!�; a��; �ou`; it�rzcz�,,e��,ofc a�yzas�. � a�oc��s�i't�s�tect�or� f�'��n� �r �s�/aat iyz tdr� a�cr`v� Qr�e�t/ie�ea�� t��tczi�.t<�to�z'r,a�, GCl,t INY.�'�tG'/` �4'tCll Cd' fflfi LUfJf3lCCfl Ol� /ylll'�l, Gt �4' /7I,L�li. �� C�S, �P�L LIJ�lCZt ��P� Cl/`C1'f2c��Otl��fll t�LPi !'/`OLIJiI. �� s c� sec�z��fu�yai�� c�� occ a��nac� - �/�cct�o� 2�i7/�rrou� LOG OF COUNCIL AND CITIZEN CONTACT - MARCH 2O15 Date Since 2014 January February Address and Issue Heathers Pond (3000 Douglas) - maintenance 36xx Georgia Avenue - placement of Century Link equipment in right-of-way 5XXX Regent - unkempt, potentially dangerous tree Housinq Strike Letters 1/7/2015 4912 - 56th - Unit #3 3/2/2015 5116 Edgewood - Unit #1 3/6/2015 2701 Brunswick - Unit #204 3/6/2015 6509 - 38th Action and Status Easement and plat records - engineering and watershed files Left message with Heathers manager regarding 2015 plans - have not heard back Agreement reached between all parties for where equipment should be relocated to; permits issued for new location and all parties notified; waiting for execution by Century Link Referred to code enforcement - waiting for report back 1 st letter 1 st letter 1 st letter 1 st letter