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2012.10.02 Council Meeting Packet CITY OF CRYSTAL City Council Meeting Packet for Tuesday, October 2, 2012 MEETING SCHEDULE Time Type of Mee ting Place 6:00 – 7:00 p.m. Reception for Chief Fealy Community Room 6:00 – 6:05 p.m. Regular EDA Meeting Council Chambers 6:10 – 6:45 p.m. EDA Work Session Conference Room A 7:00 p.m. Regular City Council Meeting Council Chambers Immediately after the Regular City Council Meeting Council Work Session to discuss: · Traffic control study at Regent and 36 th Avenues · PIR Budget Adjustments Conference Room A THE CITY MANAGER’S COMMENTS ARE BOLDED . Crystal City Council Meeting Preliminary Agenda October 2, 2012 7:00 p.m. Council Chambers I. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE II. CEREMONY Mayor Bowman will conduct the swearing-in ceremony for Stephanie Fealy as Crystal’s new Chief of Police. III. PROCLAMATIONS 1. The Mayor will read a proclamation supporting October as Bullying Prevention Awareness Month in the City of Crystal. 2. The Mayor will read a proclamation supporting October as Domestic Violence Awareness Month in the City of Crystal. IV. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from September 18, 2012; and b. The Council Work Session from September 18, 2012. V. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Adoption of a resolution appointing election judges to the Absentee Ballot Board for the General Election on November 6, 2012; and 4. Approval of the precinct election judge appointments for the General Election on November 6, 2012. VI. PUBLIC HEARING 1. Mayor Bowman will open a hearing to receive public comment and Council consideration of a resolution adopting an Assessment Roll for 2012 Alley and Driveways Construction Project No. 2012-07. Crystal City Council Meeting Agenda October 2, 2012 Page 2 of 4 Public Hearing continued The Council needs to take public input on the alley and driveway assessments for this year’s alley project. There were 75 total parcels and 20 participated in the driveway replacement program. Recommend approval of the resolution adopting the assessment roll. VII. OPEN FORUM (Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. Individuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments. The Council will not take action on items discussed during open forum; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up.) VIII. REGULAR AGENDA 1. The Council will consider a resolution approving the appointment of Guy Mueller as an alternate representative to the Bassett Creek Watershed Management Organization for an unexpired term expiring January 31, 2015. The Interview Committee recommends the appointment of Guy Mueller as Crystal’s alternate to the Bassett Creek Watershed (Dan Johnsen is Crystal’s representative). 2. The Council will consider the appointment of Mark Hansen to the Environmental Quality Commission for an unexpired term expiring December 31, 2013. The Interview Committee recommends the appointment of Mark Hansen to the EQC. 3. The Council will consider the appointment of Leigha Haywood to the Environmental Quality Commission for an unexpired term expiring December 31, 2013. The Interview Committee recommends the appointment of Leigha Haywood to the EQC. 4. The Council will consider a resolution supporting Crystal Little League’s Hennepin Youth Sports grant application for athletic field lighting. Crystal Little League is applying for funds from the Hennepin Youth Sports grant program to assist with their field lighting project. The City Council needs to adopt a resolution supporting the proposed project, as it did for Little League’s grant for upgrading the fields in 2010. The city will act as the financial agent but has no obligation for any of the work or project. Recommend approval of the resolution. 5. The Council will consider a resolution adopting Appendix IV of the Crystal City Code relating to the 2013 Fee Schedule – Main Section. Crystal City Council Meeting Agenda October 2, 2012 Page 3 of 4 Regular Agenda continued At budget work sessions, the Council discussed recommended changes to the 2013 fee schedule. Recommend approval of the resolution adopting 2013 fees. 6. The Council will consider three 2012 budget neutral PIR work items. There are several capital projects that need Council approval which are either more expensive than originally provided for in the PIR or were not included in this year’s PIR. These projects will be paid for by shifting other projects within the PIR (which the Council will be reviewing at its October 2 work session). In order to be able to proceed with these projects while the weather is good and while we have time to complete them this year, recommend approval. 7. The Council will consider first reading of an ordinance amending Crystal City Code Section 1175, Secondhand Goods Dealers. In working with a local store that buys and sells second hand video games, staff noticed a discrepancy in Section 1175 that limits how secondhand video games purchased by a retailer makes payment to the seller. The proposed ordinance change is consistent with the language in Section 1177 regarding pawnbrokers. Recommend approval of the first reading of the ordinance making this change. IX. INFORMATION AND DISCUSSION a. The next City Council Meeting will be at 7:00 p.m. on Tuesday, October 16, in the Council Chambers at City Hall. b. The next Citizen Input Time will be at 6:00 p.m. on Tuesday, October 16, in Conference Room A. c. The Crystal Business Association meets at 8:30 a.m. on Wednesday, October 17 at Edward Jones, 2748 N Douglas Drive. X. ADJOURNMENT XI. MEETING SCHEDULE ON OCTOBER 2, 2012 Time Type of Meeting Place 6:00 – 7:00 p.m. Reception for Chief Fealy Community Room 6:00 – 6:05 p.m. Regular EDA Meeting Council Chambers 6:10 – 6:45 p.m. EDA Work Session Conference Room A Crystal City Council Meeting Agenda October 2, 2012 Page 4 of 4 7:00 p.m. Regular City Council Meeting Council Chambers Immediately after the Regular City Council Meeting Council Work Session to discuss: · Traffic control study at Regent and 36 th Avenues · PIR Budget Adjustments Conference Room A Have a great weekend; see you Tuesday evening! CONSENT AGENDA CONSENT AGENDA #1 Page 1 of 2 APPLICATIONS FOR CITY LICENSE October 2, 2012 GAS INSTALLER Hoffman Refrigeration and Heating 5660 Memorial Ave N STE 2 Stillwater, MN 55082 PLUMBER City Master Co 539 Bielenberg Dr Ste 200 Woodbury, MN 55125 EMC Services 321 Dean Ave E Champlin, MN 55316 REFUSE HAULERS Allied Waste Services-Blaine 8661 Rendova St NE Circle Pines, MN 55014 Aspen Waste Systems, Inc 2951 Weeks Ave SE Minneapolis, MN 55414 Dick’s Sanitation Service Inc 8984 215 th St W Lakeville, MN 55044 Veolia Environmental Services 309 Como Ave St Paul, MN 55103 Waste Management of Minnesota, Inc 10050 Naples St NE Blaine, MN 55449 Farmers Union Industries, LLC PO BOX 26 Redwood Falls, MN 53283 RENTAL – NEW 3321 Adair Ave N – Lucien/Lisa Truong 5236 Edgewood Ave N – Nickolas/Courtney Pile (Conditional) 3500 Jersey Ave N – Timothy/Jennifer Hruska 5237 Jersey Ave N – Home Design Properties 5719 Twin Lake Ter – Sam Rousse (Conditional) 6729 52 nd Ave N – Chris/Christina Jensen 4710 58 th Ave N #317 – Robert Williams Jr RENTAL – RENEWAL 4354 Adair Ave N – Adam Ahmed (Conditional) 3433 Brunswick Ave N – Michael/Theresa McLaughlin 6624 Cloverdale Ave N –Pinto Family Ltd Ptnshp 3212 Douglas Dr N – Amir Chabeki (Conditonal) 3237-3241 Douglas Dr N – Reese Pfeiffer 3924 Douglas Dr N – Frank Gaulke Trust (Conditional) 4237 Douglas Dr N – Drew/Terri Kabanuk 4841 Edgewood Ave N – Loren/Jane Brandt (Conditional) 5115 Edgewood Ave N – Seausankar Deoraj (Conditional) 5146 Edgewood Ave N – Terry Aukema 5401 Georgia Ave N – Jon Huelskamp (Conditional) 2725 Hampshire Ave N – Guy Proels 5700 Hampshire Ave N – Todd Campbell (Conditional) 3501 Louisiana Ave N – Cambridge Apartments (Conditional) 3250-3256 Nevada Ave N – William/Beth Norberg (Conditional) 5648 Pennsylvania Ave N – Chris/Mari Houck 3509 Perry Ave N – Brandon Moore 3425 Quail Ave N – Jeff/Michelle Petersen 4367 Welcome Ave N – John Nooyen/Jenelle Young (Conditional) 4733 Welcome Ave N – Todd Shaw (Conditional) CONSENT AGENDA #1 Page 2 of 2 RENTAL – RENEWAL CONT’D 3012 Wisconsin Ave N – R Libby/J Burdick Libby (Conditional) 4807 Yates Ave N – Lee Johnson (Conditional) 7265 32 nd Ave N – Tesfai Alem 6512 34 th Ave N – Michael/Theresa McLaughlin 6000-6002 36 th Ave N – Brian Shiek (Conditional) 6215-6217 47 th Ave N – V Palanisami (Conditional) 5333 49 th Ave N – Joseph Anton (Conditional) 6325 52 nd Ave N – Joe/Nancy Friberg 6635 52 nd Ave N – Joe/Nancy Friberg 5309 53 rd Ave N – Edgar/Janyce Thonander (Conditional) SIGN HANGERS Albrecht Sign Company, Inc 7775 Main St NE Fridley, MN 55432 CONSENT AGENDA #2 CONSENT AGENDA #3 CONSENT AGENDA #4 First name Last Name Scheduled Location (Ward/Precinct) Notes: Overall Party Balance Charles Hogan 2/1 DFL-6 Gloria Javner 2/1 Rep-3 Ruth Klatte 2/1 Ind-4 Steven Kuntz 2/1 student trainee-1 Alan Mendenhall 2/1 Patricia Ondracek 2/1 ASSISTANT HEAD JUDGE Carol Ann Rusinko 2/1 HEAD JUDGE Barbara Sadler 2/1 John Schuneman 2/1 Jay Slepica 2/1 David Snyder 2/1 Cherie Taylor 2/1 Meredith Torres-Walsh 2/1 Stella Arola 2/2 DFL-6 Joyce Barland 2/2 Rep-6 Joyce Findorff 2/2 student trainee-1 Shirley Hanson 2/2 Carol Hill 2/2 Patricia McMahon 2/2 JoAnn Olson 2/2 LaVine Pickerign 2/2 Lavern Rhode 2/2 Lisa Stroessner 2/2 HEAD JUDGE Bradford Walker 2/2 Linus Wensman 2/2 ASSISTANT HEAD JUDGE Michal Galajda 2/3 HEAD JUDGE DFL-2 Ruth Johnson 2/3 Rep-1 Benjamin Kurth 2/3 Green-1 Joyce Murschel 2/3 Ind-1 Lida Nafranowicz 2/3 ASSISTANT HEAD JUDGE unaffiliated-1 Mary Soukup 2/3 student trainee-1 Page 2 of 4 PUBLIC HEARING PUBLIC HEARING #1 REGULAR AGENDA REGULAR AGENDA #1 REGULAR AGENDA #2 REGULAR AGENDA #3 DATE: September 25, 2012 MEMO TO: Anne Norris, City Manager Mayor and City Council FROM: Gene Hackett, Recreation Director GH SUBJECT: City Council resolution for Crystal Little League’s Hennepin Youth Sports Grant Application for Field Lighting Background: Crystal Little League came to the City Council and the Park and Recreation Commission earlier this year to discuss a lighting project for 2 of their fields. The lights would benefit their program to allow more playing and instruction time as well as attract tournaments that would benefit both the association and local businesses. A public information meeting was held at the Community Center where there were few negative comments and several supportive ones. The majority of the funding for the project would come from the Hennepin County Youth Sports Grant Program. The Youth Sports Grant Program provides capital funds for development of youth sports facilities for cities in Hennepin County. Crystal Little League is applying for such a grant to fund lighting of 2 fields at the Little League complex behind the Community Center. Crystal Little League has savings, donations and fundraising money to fund their portion of the project. A summary of the grant application is attached. Part of the grant application requires a resolution from the local unit of government (City of Crystal) to acknowledge the project and to act as the agent between the County and the Crystal Little League Association. Discussion: A successful grant application will fund about 2/3 of the project cost with Crystal Little League providing the rest of the funds. No city money is requested. Crystal Little League will pay the utility costs as well as any maintenance. Crystal Little League understands that even if they receive the grant, they are required to work with the City Council, Park and Recreation Commission and Planning Commission to successfully apply for needed permits/permissions before the project is considered for construction. Recommendation: The City Council should adopt the attached resolution supporting the Hennepin Youth Sports Grant Application for Crystal Little League to construct lighting at 2 fields at the Community Center complex. MEMORANDUM REGULAR AGENDA #4 City of Crystal Resolution #2012 - RESOLUTION IN SUPPORT OF CRYSTAL LITTLE LEAGUE ASSOCIATION’S GRANT APPLICATION TO THE HENNEPIN YOUTH SPORTS PROGRAM WHEREAS, Hennepin County, via the Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities, and WHEREAS, the City of Crystal (hereinafter LGU) desires to the Crystal American Little League Association to provide field lighting (hereinafter PROJECT) for the purpose of providing lights for 2 fields for increased instruction time, increased game time, greater flexibility in scheduling and the ability to attract tournaments that will benefit local businesses, WHEREAS NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL of the CITY OF CRYSTAL as follows: I. The estimate of the total cost of developing PROJECT shall be $179,500.00 and The City of Crystal on behalf of the Crystal American Little League Association is requesting $113,965.00 from the Hennepin Youth Sports Program. The Crystal American Little League Association will assume responsibility for a match requirement of $65,535.00 through their own matching funds, donations and fundraising. II. The City of Crystal owns the ball fields and understands the Crystal American Little League Association will assume 100% of the operation costs for the PROJECT and will operate the PROJECT for its intended purpose for the functional life of the facility which is 25 years. III. The City of Crystal agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of developing the PROJECT as a sport or recreational facility and long-term program direction. IV. The Crystal City Manager and/or Recreation Director is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the Crystal City Council at a duly authorized meeting thereof held on the 2 nd day of October, 2012, as shown by the minutes of said meeting in my possession. ______________________ ReNae Bowman, Mayor ATTEST: ___________________________ Christina Serres, City Clerk REGULAR AGENDA #5 REGULAR AGENDA #6 REGULAR AGENDA #7 G:\City Clerk\Council\Work sessions\2012\10.02.12 W S Agenda.doc CRYSTAL CITY COUNCIL WORK SESSION AGENDA Tuesday, October 2, 2012 To immediately follow the Regular City Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at ______ p.m. on Tuesday, October 2, 2012 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council Members Staff ____ Hoffmann ____ Norris ____ Moore ____ Therres ____ Selton ____ Norton ____ Anderson ____ Fealy ____ Bowman ____ Mathisen ____ Budziszewski ____ Hansen ____ Deshler ____ Serres II. Agenda The purpose of the work session is to discuss the following items: · Traffic control study at Regent and 36 th Avenues · PIR Budget Adjustments III. Adjournment The work session adjourned at ______ p.m. Memorandum DATE: September 27, 2012 TO: Mayor and City Council FROM: Anne Norris, City Manager Charles Hansen, Finance Director SUBJECT: Discuss Changes to the 2012 PIR Fund Budget Background: The Permanent Improvement Revolving Fund budget was adopted as part of the overall 2012 city budget. Mid-year changes are needed with every budget to accommodate actual costs coming in either higher or lower than the budgeted amount and changing needs that become apparent during the year. Summary of Changes: An updated 5 year capital improvement plan is attached with the proposed changes in bold type in the Amended 2012 column. A couple of changes were approved by the City Council earlier this year. The project descriptions for these changes are in bold type and include the resolution number that approved the change. The following is a summary of the proposed project changes: · 4304 City Hall – Police garage/parking lot drainage, reduce by $8,000. · 4327 City Hall – Misc concrete work, reduce by $2,000. · 4337 City Hall – roof hatch and ladder, reduce by $7,000. · 4327 City Hall – repair outside stairs from Douglas Dr. to lower level, increase by $20,000. · 4340 CCC – replace air conditioner, 3 rd unit, increase by $38,000. · 4342 CCC – emergency generator, increase by $90,000. · 4309 Broadway wood trim replacement, reduce by $3,000. · 4326 Parking lots – Becker Park, increase by $2,263. · 4609 Replace backpack inventory GPS, reduce by $2,000. · 4903 Street overlay projects, reduce by $10,000. · 4906 Local share County Highway 81 reconstruction, increase by $2,728. · 4709 Replace #316 – 2000 1ton 4x4 pickup, reduce by $12,500. · 4729 Replace #342 – trailer for 1990 roller, reduce by $1,500. · 4726 Truck #315 – relocate wing plow to alongside dump box, increase by $9,000. · 5002 Hagemeister Pond Preserve, increase by $14,682. · 5004 Replace Becker Park soft ball fences, reduce by $90,000. · 5013 MAC boardwalk, reduce by $6,360. · 5016 Becker Park retaining wall, increase by $4,000. · 5016 Cavanagh play ground retaining wall, reduce by $7,500. · 5019 Replace park fences, reduce by $4,000 · 5800 Boulevard tree planting, reduce by $7,000. · 5406 Replace sand in pool filters, reduce by $7,000. · 5420 Security camera in concessions area, reduce by $3,500. · 5416 Paint water play feature, increase by $4,200. · 5614 Replacement program for outside doors, reduce by $8,000. · 5615 Replace covering on gym walls, reduce by $10,000. · 5615 Replace activity room counter top, reduce by $2,000. · 5610 CCC – new sign/new logo, increase by $7,500. · 5615 Basket/backboard replacement, increase by $14,000. · 5615 Paint game room, increase by $1,400. · 5600 Vacuum cleaner replacements (2), increase by $1,700. · 5618 Replace refrigerator, increase by $4,000. These changes to the project budgets net out to an increase of $22,113 in the total 2012 PIR expenditure budget. The following is a summary of the proposed funding source changes: · Hennepin County Grant – basket/backboard replacement, increase by $6,400. This relates to the #5615 – Basket/backboard replacement. · Sale of property, increase by $19,146. These changes net out to an increase of $25,546 in the total 2012 PIR revenue budget. All of the changes taken together result in an estimated surplus of $3,433. Conclusion: The City Council should discuss the proposed changes and ask any questions. Staff would like to bring a resolution adopting the PIR budget changes to the October 16 City Council meeting.