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2014.12.02 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Te]: ('763) 53l -1000 • Fax: ('763) 53l -1188 • www.crystalmn.gov ��J� �� ►�i�� Posted: November 26, 2014 City Council Meeting Packet for Tuesday, December 2, 2014 MEETING SCI3EDULE tt,tttt,tttt,t t �� , ,,,,,,, ,,, � , ,,,,,,,,,, , ,, ,,,,, 1 t, �:s , t,,, � t t,,, fzr, t,, t,,, t,,, t � �, � � � �.:. �� ,,,,,,,,,,, , , , � , ,, � , , ,,,,,,,,,,,,,,,,,,,, , , , �,.� , , � , ,, , ,,,,,,,,,,, l.. ., :,� . � ' l. 1 1 . 1 ,,.,. , ,� ,r< t. . i. . t. ., ., , , i�� .,, .., t . ,. F t . ... 1 S t . ., A� . . ., r.�:� ..,.k k�7., ks s,,.4) r , 1 � � � „� „� � „� . .,, �l ��l .�l },,,, t �l <. , «.�t, .� „� „� � ,� „� „� „� . .a ,.r I, , � � ,�l ., ,.�u., � £„� „� „r„ � �.� . I. � , t .�. � � � � � � t..t it ,..� < < < < < < < < t.. ). t t t.. I��. �. < < t,s, t ekI �t .I .S.t t. 4€. r. ,,,fs f.i., ;tg s t.y.1..s. j--S,t. � s } s..t,:� �.4-.,, t } .f.f.f.f f �t f.f.f.f.f.f.f tt.s r .t,. .f.f.z .,t } �.rr...� c, it { �f. £. £ £ t �r��r;i, 4 £. £, £, £rt ..�. .1 r £e ..i s.i .Y. . � �, � .+3 � .+3 � ; t... .t t :�. #� .+3 � .+3 � .+3 � ,. ci �l t .�.� +3t �r.,.rt., Y.:.t.k. !. .1:.: .t t }.. 4 .€. .t .f .f } Ss,:.d .f 1. ><t tI: s5� {f {.,t t t t 4� �t 1 t i 1. r: f..� i i l. t. t. � �. ..t,, 7. ,t .{ .�..�5 f, t ii�s :it .{{ ,�. _� .}. 4,. t ,t tl�: I ftt.r ts. , r. s... t -:I.�. tl ( t s.t s{ f t.t, .� f� J. l J � 4 ' 3s 5:., u�. f�.�. �f� .3t ..fi3 3. ..0 t ty.s! t.. 7r.. u{3�t,tJ<.,�+a'it.,{��s. s4.,rtU;,s}t.��i� tt��,,,i. ��},i,>t�j„I.eE,c ,� k��;54�� ,��2��".��!":�: ,1��.�� i�i�i�t,}.:;.�1i�ilt,i�r)�..i�c:s�,id., �;. ..f.zs},j�h�;,�{�t, .�i�� ,��,�` rF,is�Jt'k;. ;.Fry�;�� lst Council Work Session to: 6:30 p.m. • Discuss West Metro Fire-Rescue District Update Conference Room A • Meet with Charter Commission applicants 7:00 p.m. Regular City Council 1Vleeting Council Chambers Immediately Znd Council Work Session (CLOSED SESSION) following the to discuss: Conference Room A Regular City . City Manager Evaluation Council 1Vleeting Au�ilia�y aids are available upon request to individuals with disabilities by calling the City CleNk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� FIRST WORK SESSION AGENDA Tuesday, December 2, 2014 6:30 p.m. Conference Room A Posted: November 26, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at p.m. on Tuesday, December 2, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Deshler Norris Hoffmann Therres Libby Peak Selton Adams Budziszewski I1. Aqenda The purpose of the work session is to: • Discuss West Metro Fire-Rescue District Update • Meet with Charter Commission applicants I11. Adiournment The work session adjourned at p.m. Revering �arson Norton Serres Auxiliary aids are available upon request to individuals wifh disabilities by calling the City C/erk at (763) 531-1145 at leasf 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. ; � Memorandum �� fi�L DATE: November 25, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Quarterly West Metro Fire-Rescue District Update Chief Sarah Larson and Board Crystal Citizen Representative Mary Serie will be at the December 2 work session to provide a brief update on District and Board activities. Chief Larson will report on District staffing and recent emergency preparedness training with both city staffs as well as other training. � ' Memorandum �r�� . DATE: November 25, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Charter Commission Candidates There are currently five applicants for one vacancy on the Charter Commission. As you recall, appointments to the Charter Commission are made by the Chief Judge of the Hennepin County District Court. The Council's practice has been to have a brief work session with Charter Commission applicants to get a chance to meet the applicants. The five applicants, David Anderson, John Budziszewski, Mark Hoffmann, Nancy LaRoche and James Oathout will be at the December 2 work session. Attached are the candidates' applications. Attach: ; cn,�,or` �GRYSTAL � ,, . �V ky - .,�� APPLICATION FOR CITY BOARDS & COMMISSIONS I�, � Return application to: 4141 Douglas Drive N, Crystal MN 55422 /�Q Fax: (763) 531-1188; Email: trudv.tassoni@crystalmn.�ov. ��-� Please check one: [� New Applicant ❑ Reappointment Thank you for your interest in serving your community as a volunteer. Please indicate below the board or commission which you would like to be appointed to, (Note eligibility requirements - a member of a board or commission must be a lawful resident of Crystal and, if required, a resident of the Council ward from which they pre pppointed.) Your application will be kept on file for one year. Charter Commission Employee Review Board Environmental Quality Commission Human Rights Commission NW Hennepin Human Services Council ❑ Parks & Recreation Commission (Ward ) ❑ Planning Commission (Ward ) ❑ Watershed Mgt Organization — Bassett Creek ❑ Watershed Mgt Organization —Shingle Creek ❑ West Metro Fire Board PERS�NAL INFORMATION (please print) Name � aVl q IJ- /'1�'1 ��-�'S0� Length of residence in Crystal !"') b�,� First Middle Last Street Address Home Phone Cell Employer. _ Work Phone Email _Occupation GZ�Jcii� Gt,lX,I�s �f�r.P� STATEMENT OF INTEREST . � j� Why are you interested in serving on this City board or commission? .i, �►�-, l✓1 �-!' ��t Yn S�..rvfr�� 1'l��l COMmJ h C�,�i IMPORTANT ISSUES FACING OUR COMMUNITY What do you think are the most important issues facing our community over the next several years? $�v-t�� VN a,M l',t,nc�,�1C2. �.�Q I��.CG7� �Crvc��6� b� aw �,� � h� �� b ��.� �� , �w 1ntP t.he ►1ew OUblic �nrat' Describe what issues and ideas you woul like to see addressed by the board or commission you would like to serve on. (`Q,/1, f� �i L�O1[' 2 �% d�eri 0 I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 1 of 3 COMMUN�TY, CIVIC, OR Vp LUNTEER E� P�RIF,NCF, � ,�� • Please list our volunteer ex erience. i`r� S� I`� �i,n n)n �� m 1S S'16Y1 ATTENDANCE AND CONFLICT �F INTEREST Are you aware of the meeting schedule for this board or commission and are you able to attend meetings regularly? Yes�_ No (For reappointments only: If you have not been able to attend meetings regularly, please explain: A conflict of interest may arise by your participation in an activity, action, or decision from which you receive or could potentially receive direct or indirect personal financial gain. Do you have any legal or equitable interest in any business which, in the course of your participation on this board or commission, could give rise to a conflict of interest? Yes No /\ —T—� (If yes, please provide details on a separate sheet of paper.) As a board or commission member, what issue(s) might cause conflict between your civic respo�ility and personal or professional interests? How would you manage these conflicts? N . NEW APPLICANTS ONLY: Have you attended and observed a commission meeting for which you've made application? Yes, on .� d I�_ Not yet, but I wil) attend a meeting on (date of ineeting) (date of ineeting) EDUCATION AND PROFESSIONAL EXPERIENCE Describe your education and/or professional experience. ��: �u�1►�,e.�S ��-m)ntS��or Untiv�r�� a-F/l�ir�,cS� Q �-ra.,dvo.�c� �r,� o rl�- l�^ �e,GCo t� r.T ) n Q U n t Vt� ��. w � l l l a,,,,, N� �� .�h �,) I c a l 1�o-� o f L� REAPPOINTMENTS ONLY: COMMISSION OR BOARD HIGHLIGHTS Describe a highlight(s) or accomplishment(s) of the board or commission during your last term. I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 2 of 3 IMPORTANT INFORMt�TION CONCrRNING Y�UR APPLICATION DATA PRIVACY NOTICE: Minnesota law requires that you be informed of the purposes and intended use of the information you are providing on this application. Pursuant to Minn. Stat. §13.601, your name, address, length of residence, occupation, education, training, civic afFiliations, qualifications, and experience are public data and is available to anyone who requests the information. The information you provide will be used to identify you as an applicant, enable us to contact you when additional information is required, send you notices, and assess your qualifications for appointment. This data is not legally required, but refusal to supply the information requested may affect the City Council's ability to accurately evaluate your application. Should you be appointed to a board or commission, pursuant to Minn. Stat. §13.601, your residential address will become public information. ln addition, either a telephone number or email address where you can be reached will become public. The purpose is to list contact information for commission members on a public roster. Please select which of the following you will allow listed on a public roster (you must select either email or one phone number): ❑ EMAIL OR HO (may choose more than one): � home ALL OF THE ABOVE ❑ work ❑ cell 1 have read the data privacy notice given above and authorize investigation into all statements contained in this application. Furthermore, 1 authorize the City of Crystal to conduct a criminal history background check, pursuant to Crystal City Code Section 311.01, Subd. 2, for purposes of determining my eligibility for a volunteer position with the City. MN Driver's License or MN State ID Number: If known by previous name, provide: 1�1-C� n--2 , �� -� Applicant's signature Nov. �,J_ z� 1y Date � ............................................................................................................................................................................... .y • •��....��• �Process Step 1 Complete an application Step 2 Return the completed application to the administrative services coordinator Step 3 Participate in a 15-minute interview with the mayor or mayor pro tem, commission chair, and council liaison of the commission Step 4 New applicants only: attend a council meeting to be formally appointed to the commission � ...................................................................................................................................................................................................... I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 3 of 3 i a�yp �� 4¢� ��a�"�. �Yi( t� { . :. �d �«% % t � � � �� ,, �� ,��.��.,��`I�� '€�� :,�`�`�I� ��C�l-�.��:�� ;�i��i��1�i� �.CI"f5'��.01� `�;��Y�,Tar, Return application to: 4141 Douglas Drive N, Crystal MN 55422 Fax: (763) 531-1188; Email: trudv.tassani@crVstalmn.�av, �� Please check one: � New Applicant ❑ Reappointment Thank you for your interest in serving your community as a valunfieer. Please indicate below the board or commission which you would like to he appointed to. (Note eligibility requirements - a member of a board or cammission must be a lawful resident of Crystal and, if required, a resident of the.Cauncil ward from which they are pppainted.) Your application will be kept on file for one year. �Charter Commission ❑ Parks 8c Recreation Commission (Ward ) ❑ Employee Review Soard ❑ Planning Commission (Ward } ❑ Environmental Quality Commission ❑ Watershed Mgt Organization - Bassett Creek ❑ Human Rights Commission ❑ Watershed Mgt Qrganization -Shingle Creek ❑ NW Hennepin Human Services Council ❑ West Metro Fire Board �h�,��Y��l'::i(�fi9., 11'�7�=`£��Iti�� 'x�:;�a,! ��,�P�Fs��r,k �.r•a��€� Name �� i'� � ��' �,��'��-�Length of residence in Crystal �� First Middle l.ast � Street Address , -• . - Cell ^ Work Phone Email, Empioyer ___,Occupatian f�� . � ;��."�'�^:i��"�`��e'�i�'��:��?�°�' - , Why are yc�u interested �n serving an this Cit baard mmission��f '� �s �.- d.��ff� �°� _ � �✓�`/L � �� --��'�.ra�a� � � �-�a ��' �� 1��:��`�.�1'�'�` �'��:.I�:,�, � tA�:;�l�#�„ �:��.19,� �;{�i'��1!`;{a.fi��`�'�� What do you think are the most ir�t� tant issues facing aur community over the next se;�ral i years? . �- ��r,�z.�«c.s��.' � �� c.-�-� � ��- � r�-�'. Deseribe what issues and ideas y�u would like to see addressed by�th�e board or commissian you , �" - � - would like to serve on, ��,�'t;�_ -� , -______ ��`°.� �� - I:\Comm(ssions\Vacancles\AppiicaHon For City Baards And Commissions.Doc Page 1 of 3 � i;(.9}�,iT�'t��.��1`��}�Ij �,,�'�/�it�.:r �ii�. °i��_��,a�l�.�'.� E�;�{�i$ e.� �$Sp��i,� l��f�:p� Pl��e li�your volunt� e�erience �� ,s.� � ws �- � � ` . � . �`�/..�-�:aT��lGL.�►��/.�I_L:�+�'� ;,/,�liY�f�dJ:J;� . , � � �'� � � . ✓u / �-P�-e- �� c.�-�c.s � �'� 14�� .��`:�+,��s��14��_,�< Is�l�i��.4i't��c��_��,`�� , � ��.��'��?�.�� €.�`'�' / Are you aware of the meeting s edule for this board or commission and are you able to attend meetings regularly? Yes No (For reappointments only: If you have not been able to attend meetings regularly, please explain: A conflict of interest may arise by your participation in an activity, action, or decision fram which you receive or could potentially receive direct or indirect personal financial gain. Do you have any legal or equitable interest in any business which, in the course of your participation��`�his board or commission, could give rise to a conflict of interest? Yes No � (If yes, please provide details on a separate sheet of paper.) As a board or commission member, what issue(s) might cause conflict between your civic responsibility and personal or professional interests? How would you manage these conflicts? NEW APPLICANTS ONLY: Have you attended and observed a commission meeting for which you've made application? Yes, on Not yet, but I will attend a meeting on (date of ineeting) (date of ineeHng) �4,�:3�1�;r�'�'��.'rl'� .1�(��:y �"��€��;�>:�;��b[�J1�,.�.. �;?C�=A:!"�:l�it?i�lQ:�? Describe your education and/or professional experience. REAPPOINTMENTS ONLY: Y.�.>I'«/ht�li��a��I�.�l� ��.1t �3t_�.l�,T'3.�� t-��-�1.,i�Mf�'k'`� Describe a highlight(s) or accomplishment(s) of the board or commission during your last term. i:\Commisslons\Vacancies\Application For City E3oards And Commissions.Doc Page 2 of 3 £Il��4n�")�w`�'��i�S'�` �I�;f��"{o��i'�11f�`�'�S�i"� �:s�i�l€ �;d3141�i��:�''�4��1k�.l�� 1'��Z6:;1�"�'��:°r',I DATA PRIVACY fVOTICE: Minnesota law requires that you be informed of the purposes and intended use of the information you are providing on this application. Pursuant to Minn, Stat. §13.601, your name, address, length of residence, occupation, education, training, civic affiliations, qualifications, and experience are public data and is available to anyone who requests the information. The information you provide will be used to identify you as an applicant, enable us to contact you when additional information is required, send you notices, and assess your qualifications for appointment. This data is not legally required, but refusal to supply the information requested may affect the City Council's ability to accurately evaluate your application. Should you be appointed to a board or commission, pursuant to Minn. Stat. §13.601, your residential address will become public information. In addition, either a telephone number or email address where you can be reached will become public, The purpose is to list contact information for commission members on a public roster. Please select which of the following you will allow listed on a public roster (you must select either email or one phone number): �MAIL OR PHONE (may choose more than one): [� home ❑ ALL OF THE ABOVE ❑wark Oc� 1 have read the data privacy notice given above and authorize investigation into all statements contained in this application. Furthermore, I authorize the City of Crystal to conduct a criminal history background check, pursuant to Crystal City Code Section 311.01, Subd. 2, for purposes of determining my eligibility for a volunteer position with the City. MN Driver's License or MN State ID Number: me, prp�vide: Applicanj?''s sign�ature Date , ....................................................................................................................................................................................................� : Process ' Step 1 Complete an application : Step 2 Return the completed application to the administcative services coordinator : Step 3 Participate in a 15-min�rte intecview with the mayor or mayor pro tem, commission chait•, and council liaison of the commission ? Step 4 New applicants only; attend a council meeting to be formally appointed to the com►nission :.....................................................................................................................................................................................................: I:\Commisslons\Vacancies\Application For C(ty Boards And Commissions.Doc Page 3 of 3 . ;; � ��° ' ��i�� r _1��,� �� .�o* c►rv �,r �� , ` ` � ,��y��,��, Ret�arn application to: 4141 Dou�las Driv� N, Crysial MN 55422 Fax: (763) 531-11�8; Email: tr�ad��s��r�r�rrysi�[r°nn.��v. � ' -' ' �, • '� �. ' i i• �.. ��. � �':.lR• � ' � .� •. i . • - - ••. �� .• •... . .. i �-" � _...' • .._' •� t �` #�.�• •.. .�... - i � • �.♦ • ` • •:� .��i � 'i .i •..' ' ♦. • „f . '.. „. . • � ' I'�� i I ♦it.l. K. f . i.. f:. R R . . �... � • � ♦� • • �+� ..♦ i `.. f' •.. . ` 1► . :..• 1.. ..,, I "� t11• ��"♦ �• � .i• �. i� •^ '.•. �.. .. _ �.. � � _. � � � ■ � • ♦ '_ �' _ .. il..�♦ . • � . ... r .. ��•... • . � • • M r ..._ v.4 . . � ' � ` �i . . � �+ � �' '! ..�... •.. •.. . w � � _ � ...i... i... �.+ • � ■ �' '.• . � � s � r i .. " � � . . ... ;,� .. *.,� y...+ � ... .,- . ' • ir. • ��I, I��ii2 ��°�� I�4�� r'tlt� Name �` Length of residence in Crystal First " -' ' �°* , .. , . Work Phone Celi o � Email, Employ�r �� Occupafion , . � . . �,�• -� : • �.. • . • . � �: . � „ �� . .� . �� .� . - � � �� '�7��'��.1�.�',�Rl.�'�.�,�.�� '� � �.. � � „� ��. . � � � , ,� , �, � . �• • . - - • �• . - . ; • • • - ,, _ . . . �, . :� . . . , � : ., . ` � . . � � 4 . si x a � i� . 3 , f .3.�4,r�.�r�sv�..' J 3.'. v {�� 'n • ' �Ti �, ��/��'`:i�'/J� , . ��i!`a�c�� d��:�� a e� f _ f.r _ �"/ _ f ��'" �� r,.A° ,�,» � .a . , �.,�a� a :(e' . Pi� .a ,,�._ : � - Describe what issues and idea you would iike o see addressed by the board or commissi�n you would like to serve on. �' �' �, . � - - �, �°�� ,�° � ��r � � � ; � � � � � � ��,�� - � I:\Commissians�Vacancies\Applicatio� For City Boards And Commissions.Doc Page 1 of 3 . . . �� . . . , � _ � • � }� � �, �> .. �� : ; . � . ,.�, � :��'" � x�" � ��,� � ,�.:.�� ' '� � � � .� �,� , ��. �. �. � . � �' C°�g,/� C �� ,�,� �� j/�a'�" a = , �`T"�"�� .�� C��I�"�' �It I�'� ��'� Are yau aware of the meeting schedule for this board or commission and are you able to attend meetings regularly? Yes No {For reappaintm�nts onty: If you have nofi been able to attend meetings regularly, please explain: + • s' - - . . - • • •. �. f . • • •- � � � . . . • t • ♦• - . - - - • _ � � . ,�. ,� , . . :. i• • . - , '�. M .i .i . . . . . � . . • ` • 1� i, �. • 4 rir i i i • i ! � ' ' • . i i . . . � , ♦ ^ - • • �' r� • '�. • �.�' � r •i �.� � M� • • . � .. ��.. . #� . . . �` .i ir.. ..�� . • � '� � i • �. . 1 . .: � � • `� � . f . ... • � • i �� . � � � � . � . ._ � . . . i i .. i . � � .. � . � �. � � - - � • �. NEW APPLICI�N'i'S C1NLX: Have you �ttended ar�d nbserved a commission m�eiin� for which yau've made applicatian? Y�s, on I °� �,��- --- ____ Not yet, but 1 wi(1 at�end � m��ting on (date f eting} {date of ineeting) r^ i' �I -� � ! • • • I t ' i . ' �' ' , • ,: � , �. � � ';�r'1 ;! �» �- . ;; ; • . +� � - • ^ �� • t • r 1 ; � . ' I:\Commissions\Vacancies\Application For City Baards And Commissions.Doc Page 2 of 3 � i x s. � � • i . « "1 " • � 1. � .i • " ♦ !* ' • � . � . M . i , ! s i • . • � i i � • . f i . • : rt � � i . ` .i• ' _ � � ' i` ` • is i .i r i' . � � • � • « : • . � . �. - ' r ' ! ! . . � � . . «i " • . • + # '• " . • � � � • �. R • f • i. �. �i 4 �" • r . .�i . ' .� ' i ! . ! ' .�� • . i . • ^i "i ` i • i ,� � + � ' • i . + • i «i�• - �. . •` .;, -i -• � . . • w� „ � � � .� . . . . - - • .• • . . - - . . • ♦ .�� . • 1. �. ♦ • •. � ` .: • � ! .... . • �' �. f • . '� :• • • - ! i�. �. ..... i �. . \ ` ! � �... i : - �::. � • ' .�. . • •. �.�� ' i ' •�� ` • : 1 i • . �... • ..,. . i • ... :• ' � ' . ..� ' ' ! • ' • ' •. ... ' �'.. . . • •�: . . . .. • .. �. i ' ^: �,. ' 4 i ` i �� ! � ' �: ♦ � ' �4�: • � . , � � . �� i •� ,. • � .... � • ` t ...�. . i •� � i . :. � ... Please select vuhich af the follawing you will allaw listed on a public roster (yau must se/eet either email or one phone number): EMA1L OR PHONE {may choose more than ane}: home • � i:� � • � - ♦ . ,f� - rr • r • �r - t � trr � • • � i � y �� . . • ♦ ♦ "♦ •I! i t . � , � � , , *- � • I R • I • ♦• t • � - x e � � rr. , r i ♦� a r �� - • r• < r � t a t♦ e -• �R t , i- � „ ,� „ � � . • t • ^ • a r •. . ^ �� . / r �` �. � , , �' � i �� . 1 4 �1 f��(�9��p��tiq��p�n�.�...�.�.��n��......W�..l.�...s��s....a...�........sie�........�..a�.�e�.�.�.........a.........s........e..e..u..eeea e .a..�a ...enti::saeea.a.ae�........aa.eee..s..ue..r.aa} � r6VW�5� ; �tep 1 Complete an applicatian ; Step 2 Return the completed application to tlze ac3�ninistrativ� s�rvic�s coordinatar : � Step 3 Pa�ticipate in a 15-minute interview with th� mayor or mayor pra t�m, commissian chair; : and councilliaisan of the commissian : Step 4 New applicants only: attend a council m�eting to be fonnally appointed to the cammission m...................................................................................................................................................................................................... I:\Commissions\Vacancies\Application For City Boards And Commissions:Doc Page 3of 3 � f °� ( 't � 7 � � �, 9..p�� $: �. �� .�" � m.., IC� I I S C I SI NS Return application to: 4141 Douglas Drive N, Grystal MN 55422 Fax: (763) 531-1188; Email: trudV.tassoni@crystalmn.�ov. Please check or�e: New Applicant ❑ Reappointment Thank you far yaur int�rest in serving your community as a volunteer. Please indicate below the board or commission which yau would like to be appointed to. (Note eligibility requirements - a member of a baard ar commission must be a tawful resident af Crystal and, if required, a resident of tHe Councit ward from which they are appointed.) Your application will be kept on file for one year. Charter Commission Employee Review Board Environmental Quality Commission Human Rights Commission NW Hennepin Human Services Council ❑ Parks & Recreation Commission (Ward ) ❑ Planning Commissian (Ward ) ❑ Watershed Mgt Organization — Bassett Creek ❑ Watershed Mgt Organization — Shingle Creek ❑ West Metro Fire Board 1��i2SCl�l�i, INF�RNIA'T'I�N ("�t��i�zi) Name �� l.ength of residence in Crystal �' �y � � First Middle Last Street Address � Nome Phone ��' Work Phone � � • � .� , } . . ` . � � . . .. � . � � � . • ! . • i � • � .. i . �, �MF�C��°�,�`I' TSS�T�S FACI�1� C�tJi� �C��1I��1�1"'Y What do you think are the mast important issues facing our community over the next several , , � years? �'2{�� °,�.� �_ � �ti ° �°' � 7�� `� `l � �`°�� > � " � � �� . , f � � � - ��` �°�� L. ` � . -- � .a � .., �6'�� G� �� i�� ` � ��"�'--c� �� t 'T1 �"` � � �=��`" " � ��:�4�� ':� m Describe what issues and ideas you would like to see addressed by the board or commissian you would like to serve on. �� S ' � ` � �'' �' �, � �= �� °�' �' �• �' � �'�� °'�� l�� ''�1 �� ` `� 5 > � � �d � � � � ��.e��5"� �� ' � � ' � t�`�� a � ., � `�-; � � I � ' � , . � � f� ; �i""� � ` f, � .� "��.:�� _�' ,t� �,� ��'..t� �'��z�,�'�:' `"✓-�%c;f�aG.> c;� � r �a�.��t; r �� i""l��s �i I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 1 of 3 COMMUNITY, CIVIC, OR VOLUNTEER EXPERIENCE Please list your volunteer experience. ��.� �'�,�� c.�:,(�:�� J�'1N'1�5�"►b%� , ��CZ.�S��lJL ��—�= d- 1�=C. c��1�'�i>51�:►� S�l1T� ��%►3YLtf �('�J'�'( � �� T� � F�� Lt� �U�''�� 1' 1�;1�1��j'! i�`7?G°t:i� ATTENDANCE AND CONFLICT OF INTEREST Are you aware of the meeting schedule for this board or commission and are you able to attend meetings regularly? Yes_� No (For reappointments only: If you have not been able to attend meetings regularly, please explain: A conflict of interest may arise by your participation in an activity, action, or decision from which you receive or could potentially receive direct or indirect personal financial gain. Do you have any legal or equitable interest in any business which, in the course of your participation on this board or commission, could give rise to a conflict of interest? Yes No %� (If yes, please provide details on a separate sheet of paper.) As a board or commission member, what issue(s) might cause conflict between your civic responsibility and personal or professional interests? How would you manage these conflicts? i �lM A'V� �-�tl L� ►� : i u f��c� �C.P�� S�`�i i� � �- S � � .►� � � � �t-�I U� M,'{ 1r�'�.�- S�-r�C,��,�: � �,+►y � ,�v:>��. i 2 l�'2i P� ./► �"`cfi� � � �+�-�u��vti !��tz �t; _ � -;�nr3� NEW APPLICANTS ONLY: �Q��r:.�c�. Have you attended and observed a commission meeting for which you've made application? Yes, on Not yet, but I will attend a meeting on �x-�' C'�4Lr4n J�T�, (date of ineeting) (date of ineeting) EDUCATION AND PROFESSIONAL EXPERIENCE Describe your education and/or professional experience. �r�t:�J� :�.�;J� �'t-t�i� �r�.�Di�/`�'v �3,�-��ca�,-��; .�.A G��9��-rc�, ;�c�� t�..�Nt�n�-1 �-c� �.;��►�s Le��.�L'N7��•� cx-t�-.�. �c��1�r� .�ti� �'%�-�J►��c:. Cn�.�.►��ss�e�� ,v� �>�� Z�1 J� �y��c:�� ,� s�f�� . � REAPPOINTMENTS ONLY: COMMISSION OR BOARD HIGHLIGHTS Describe a highlight(s) or accomplishment(s) of the board or commission during your last term. I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 2 of 3 IMPORTANT INFORMATION CONCERNING YOUR APPLICATION DATA PRIVACY NOTICE: Minnesota law requires that you be informed of the purposes and intended use of the information you are providing on this application. Pursuant to Minn. Stat. §13.601, your name, address, length of residence, occupation, education, training, civic affiliations, qualifications, and experience are public data and is available to anyone who requests the information. The information you provide will be used to identify you as an applicant, enable us to contact you when additional information is required, send you notices, and assess your qualifications for appointment. This data is not legally required, but refusal to supply the information requested may affect the City Council's ability to accurately evaluate your application. Should you be appointed to a board or commission, pursuant to Minn. Stat. §13.601, your residential address will become public information. In addition, either a telephone number or email address where you can be reached will become public. The purpose is to list contact information for commission members on a public roster. Please select which of the following you will allow listed on a public roster (you must select either email or one phone number): � EMAIL OR PHONE (may choose more than one): ❑ home ❑ work ❑ cell ❑ ALL OF THE ABOVE 1 have read the data privacy notice given above and authorize investigation into all statements contained in this application. Furthermore, 1 authorize the City of Crystal to conduct a criminal history background check, pursuant to Crystal City Code Section 311.01, Subd. 2, for purposes of determining my eligibility for a volunteer position with the City. MN Driver's License or MN State ID Number: If kno n by previous name, provide: - Applicant's ignature i1 �� Date .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : Process � Step 1 Complete an application � Step 2 Return the completed application to the administrative services coordinator : Step 3 Participate in a 15-minute interview with the mayor or mayor pro tem, commission chair, and council liaison of the commission : Step 4 New applicants only: attend a council meeting to be formally appointed to the commission : 1 ................�.................��..............��...............�.�..................��............��....�...........�.....................�...........�......��.......�..��......�...r I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 3 of 3 � �„�� r �I ��"I �I Y S � I I � ,��, Return application ta: 4141 Douglas Drive N, Crystal MN 55422 ��#� �' �,��' Fax: (763j 531-1188; Email; tra�d .tassc�ni c stalmn. ov. �. �"1 �#- �� Pl��s� check ane: ❑ New Applicar�t R�appointment Thank you for your interest in serving your community as a volunteer. Please indicate belaw th� baard or commission which yau would like to be appointed �o. (IVote eligibility requirements � a member af a board or commissian must be a lawful resident of Crystal and, if requir�d, a r�sident of the Cauncil ward fr�m which they are appointed.) Your application will be kept on file for one year. � • * � .. - •- :.. . � . - . • . . . � . R M � « . . . * . _ � - -. - - . ❑ Parks & Recreation Commission (Ward } ❑ Planning Commission (Ward ) ❑ Watershed Mgt C}rganization — Bassett Creek ❑ Watershed Mgt Organization — Shingle Creek ❑ West Metro Fire Board ��#.��C�� "�"�� `��,��a�� Name Length of residence in Crystaf First Middle Last Street Address Hame Phone, Cell Employer � . � • - * •. � � , , � , � ,, � . � � � � � . � • s �� r �� i �� ; , �.�,,.� � ., �, � :�� . � s. �• • . . . s •• . � . ; • • • _ • _ .. . years? �� . ,�. . - . � r.. • • • . � .. .�• ^ -� . - •�. � . • • • • i i " ! � � i:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Pa�e 1 of 3 � > , � . , �; a . . �, , . _ � ,. . . < , � _ ,w �g t � � . .;, � , r . . � , � � �,�� .. �ti � M�� i - . � . - • ., _- : h• - • w�. • • • r , • . - • .• - • . ^ � , .. . _, . • • •i�r• , • • . - • �y^ .• - • , - � --_ ; �. . � .. �' . � : i ; � � '�� r f * � � � : ,, . . . ^ • r �. •. • � . • • �, * � . � �. -. '. •� �! • ♦• -... � �. .. . � . �� i ' � �^� � f r � . � . ��. �• . M . '� ..:. ... i �! . i ' ' ' . 4 . . � ^ i � i. 1. i i �!, � * + � � � N � . . • . � • ,, � � 4 0.' t' • • •^ •' • '• • •.!• l . !�. ♦ • • ; . �. � _ ` y ' M �` " • ' ii t . i •" • . i • • ' � . - . • ! � i . .�` - . � � i �.. . .. , N ,.��, . � � � �. °�z`1, iS��. , � � �_� �" ,�. ��., a�.. .. „ Y€ N, i �� . • � ` �'_ i � i l ' � , ' i . . f ` i . • M � " " " • t � � . . � i • . . i • . � i . " i - i i ' i x' . � i ,.. Y� (date of ineeting) �. �. � ,� �. � r i �, i i „ �, , . �. . . �,,r�i, i �.�� CI�� .�� -��,I��-�`�"� . f' � � i • . ! f • (date of ineeting} �� i:\Commissions\V�cancies\Application Far City Boards And Commissions.Doc Page 2 of 3 � , , . . , �l _ • � . • � . • . - � . �, �, , � � * ,, � � ` .,'.# . w � � . � .:11 +�. #�� . •.. • "�. i..� • .. �. •.. � i i r�. � .• � • •.. .i • . 4 .�• y . * � . •� � r �. • •r . • . : . « • • . • . ♦ . �. . . . " t � �. . . r .� ' • . • ^ • .� - ' • �. � „ � w • i � • •' •- -• • •- • . . .�►� : ' .t - • • . • . «�• • . • . • -• -� - • i • ' , • . ~ • • . . � • .fIM " !. . i •:• �i "i ! ' . i �! „ « y � .� . .# . . . y • . f • • . ' ` . . ' i . 1 � • • r � • •^ ,te• -• r . •�. • • •" r r . +� : � ' :1 i - • • . . • • - • - • . • • • . • . � i • - - . ' . • • - • - • , ' . . • • . - ' • . • . . . ` • . • - • ' t • - • a • ' t • ' . • . • • • • - •' • . ♦ � • - Please select which of the follawing yau will allow listed on a public rost�r (yQu rr►ust seteet either �mail or one phone number}: EMAIL QR PHC?NE {may choose more than ane): hom� ❑ work ❑ celi ALL OF TNE ABOVE � - -�rt -�t ra • a .� . i � .t ��, � . , �� •r r • . ♦ �r �• ��i r r . �, , i � . ,, R � t � i � � r r • a � • � i • s rt• - a t ri �r +� Nt •� #' ' t " i i t I � " I! ! ' � ,, . . � „ � � ,, � � � . � * . ! �1 i" cant's signature r ..............................................................a............,............... o.........,.................................,................................,........................a..� � Process : 5tep 1 Compl�te an applicatiozl : Step 2 Retux-n the completed application to the administrative services coordinator = 5��p 3 Partieipate in a 1 S-minute interview with the mayor ar mayor pro tem, comnaission chair, and council liaisan of the commission ; St�p 4 New �pplicants only: att�nd a council meeting to be formally appointed to the commission : :...................................................................................................................................................................................................... I:�Cammissions\Vecancies\Application For City Boards And Commissions.Doc Page 3 of 3 THE CITY MANAGER'S COMMENTS ARE BO�DED. �ity ��r��i� M��tir�g r i i r December 2, 2014 7:00 P.M. Council Chambers I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE II. PROCLAMATION The Mayor will read a proclamation commending Public Works Director Tom Mathisen. Tom is retiring after almost 20 years in Crystal. His retirement party is Friday, December 5, at 3:00 p.m. at the Crystal Community Center (a brief program is at 4:30 p.m.) III. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: 1. The Regular City Council Meeting from November 6, 2014; 2. The Council Work Session from November 13, 2014; 3. The Regular City Council Meeting from November 18, 2014; and 4. Two Council Work Sessions from November 18, 2014. IV. CONSENT AGENDA The Council will consider the follawing items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of a resolution accepting a donation of $1,700 from Valleyfair for the Crystal Police Explorers; 4. Approval of a resolution closing the Post Employment Health Benefits Fund and amending the 2014 Budget; 5. Approval of a resolution amending the 2014 Permanent Improvement Revolving Fund Budget; and 6. Approval of a resolution amending Appendix IV of the Crystal City Code relating to the 2015 Fee Schedule — Main Section. Crystal City Council Meeting Agenda December 2, 2014 V. PUBLIC HEARINGS 1. The Mayor will open a public hearing to receive comment and consider the 2015 budget and proposed 2015 property tax levy and related resolutions approving: a) the 2015 property tax levies; b) 2015 General Fund Budget; and c) the 2015 budgets for Special Revenue, Debt Service, Capital Projects, Enterprise, and Internal Service Funds. Finance Director Charles Hansen will provide a brief presentation of the 2015 budgets which are essentially the same as the preliminary budgets approved in September. The overall levy is slightly lower due to the use of some funds from the closed Post Employment Health Benefits Fund. Recommend approval of the resolutions approving the 2015 tax levies and budgets. 2. The Mayor will open a public hearing to receive comment and consider a resolution related to the issuance of bonds for the Public Works Facility construction financing. At its September 2 meeting, the City Council adopted Resolution #2014-68 calling for a public hearing on December 2 to consider a capital improvement plan (CIP) and the issuance of bonds relating to the Public Works facility. Resolution #2014-68 authorizes the issuance of up to $13,500,000 in bonds. The City Council can issue either general obligation (GO) CIP or lease-revenue bonds. After holding the hearing, the Council can consider the following actions: - Continue consideration of the CIP and bonding until December 16 when the entire City Council is present; - Consider approval of the CIP and authorizing the sale of GO CIP bonds in any amount; or - Consider approval of lease-revenue bonds in the amount of $13.5 million. VI. REGULAR AGENDA 1. The Council will consider a resolution awarding a contract for refinishing waterslide (2014 PIR item). The 2014 PIR includes $70,000 for gelcoating the pool's waterslide, required periodic routine maintenance. Recommend approval of the resolution awarding the contract for this work. 2. The Council will consider three resolutions on changing State Aid Street designations and establishing No Parking zones in Street Reconstruction Phases #14 -#16. At its last work session, the City Council discussed proposed changes to State Aid designations on streets in the last three phases of Street Reconstruction. Along with undesignating and designating streets as State Aid, no parking requirements are also necessary although the side where no parking is permitted Page 2 of 4 Crystal City Council Meeting Agenda December 2, 2014 can be changed at a future date. Recommend approval of the resolutions making these changes. 3. The Council will consider the 2014, 2015, and 2016 Labor Agreement with Law Enforcement �abor Services (L.E.�.S.), �ocal 56 Police Supervisors. Earlier this fall, the Council provided direction for negotiating multi-year contracts with Crystal's three bargaining units. �ocal 56 (Police Supervisors) has agreed to a 3-year contract for 2014 — 2016. 2014 adjustments are consistent with adjustments approved for the other two bargaining units and non-represented employees. 2015 wage adjustments are consistent with those approved in the �ocal 44 (Police Officers) contract. Recommend approval and authorize execution of the agreement with Local 56. 4. The Council will consider approving the 2015 wages and insurance contribution for non- represented employees. The 2015 wage and insurance adjustments for non-represented employees are consistent with those negotiated with �ocal 56 (Police Supervisors) and the 2015 wage adjustment approved with Local 44 (Police Officers.) Recommend approval of the 2015 wage and insurance adjustment for non-represented employees. 5. The Council will consider a Memorandum of Understanding with Law Enforcement �abor Services (�.E.�.S.), �ocal 44 Police Officers, regarding 2015 insurance contributions. Earlier this year, the Council approved a multi-year contract with Local 44 (Police Officers) which included a re-opener for 2015 insurance adjustments. The proposed 2015 insurance adjustment is consistent with that negotiated with Local 56 (Police Supervisors) and what is included in the 2015 budget. Recommend approval and authorize execution of the Memo of Understanding with Local 44 (Police Officers.) VII. OPEN FORUM Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. Jndividuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments and no items may be addressed more than ten minutes. The Council will not take action on items discussed during open forum or discuss matters under pending or threatened litigation; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up. Page 3 of 4 Crystal City Council Meeting Agenda December 2, 2014 VIII.INFORMATION AND DISCUSSION 1. The City Council will have a work session on Thursday, December 11 at 6:30 p.m. in Conference Room A at City Hall. 2. The next City Council Meeting will be at 7:00 p.m. on Tuesday, December 16, in the Council Chambers at City Hall. 3. The Crystal Business Association meets at noon on Wednesday, December 17 at Broadway Pizza, 5632 West Broadway. 4. City offices will be closed at noon on Wednesday, December 24 through Friday, December 26, in observance of the Christmas holiday. 5. The next Citizen Input Time will be at 6:00 p.m. on Tuesday, January 20, in Conference Room A. IX. ADJOURNMENT � • � : ' 1 � t � ,7 Y k k"k k ..Y "k k k k k:& :::'t t t-": t t .'t- 1 t:::'t t 1 t : 1' 1 t t-' t t ::'t t t''� 1 t 't-' 1 t !'t t.,.:: t t i i i i� i i i i i. 2..e 71 ,.e 7.1 ,.e 71 ,.e 71 ,.e 7.1 ,.e 7 ),.e 7.1 71„ ),. r,t ri .e 7.1 ,.e 71 ,.e 71 ,.e 7.1 , 71 7 5, s),.e 7.1 ,.e .e 7.1 ,.e e� 71 ,.e 7.1 71 .£ .£ .£. ti.. .£ .£ .£ .£ .£ .t )1 , i.. .'l . 7 2Y , ..1 , } 3:. 7} .� 7:". } t }.. t , i. f . } f . . i . >s.. . f � , u . 4. s. ,, tit . 7 �. t:� ,v . 1.� �� t�?,.. �... i.�i.�t� t�.. t. ,( z.=i,�,: c..�t{ t ,3 s#,l.} � .r� 5 tii. t.i: I �..� F S }t.'� � t c. .i �.. � $ .ki..r. y..if.}� s -:�s s s'�..t I .i,��, ! s:s'�. s �hf..,� # i 1.�-�,F � I u f.1.... � €, � t. s. s. s. ) .,x, i `$ � # -.�. , s.t, s.t, s. . s u 3 „f y s. r. : t, k r.. t t..�'#it� tt<, tt<, tt<,., tr.� s� t .#it, tt<, tt<, tt .t ..s..it�,t a�, � ikr j3�:.. i�. ..,ft .1 ..{. i �i tj� �.'t,t.k s,.f ..{. iyr .t svs;.Y�S. ,t� .f:,�{� ,f}.f,r r ( t�rki,z� k�Z}ti�,.,� g..��,`�,t„ �!tt,,t"itlti�.t;.�41t� i;�t?k1r41�, ,.r�+zSn.ts.<�>s �iS.:.�t..��rt�,�tt ,,i„�.t....��h.`�a=t�ft4,,.�� ,,,�.,�.� ii>vr�r�s�ha,st<�>s.-��> �t� a„ita�.�. �,:;s,ta{,£�ilt��;�xtsr,�., s,,,..,. �,,�,7Mt„i�tt,�.f,'t4J:t'��t 1 s� Council Work Session to: • Discuss West Metro Fire-Rescue 6:30 p.m. District Update Conference Room A • Meet with Charter Commission applicants 7:00 p.m. Regular City Council Meeting Council Chambers Immediately 2na Council Work Session (CLOSED SESSION) following the to discuss: Conference Room A Regular City . City Manager Evaluation* Council Meeting * Denotes no supporting information included in the packet. City offices are closed Thursday and Friday, November 27 and 28, in observance of the Thanksgiving Holiday. Have a wonderful, safe Thanksgiving. See you at Tuesday's meeting! Page 4 of 4 4141 Douglas Drive Narth • Crystal, Minneso'Ca 55422�-169b Tel: ('763) 531-1000 � FaY: (763) 531-118� • wwtir.cier}Fstal.mn.us ._� , , . �� : _ � , � , , �,T i1VHEREAS, Tom Mathisen started as Crystal's Public Works Director/City Engineer on January 3, 1995; and WHEREAS, throughout his career with Crystal, Tom Mathisen has served the city in many capacities, including: - ihe city's representative and technicai advisory committee member to the Bassett Creek Watershed Commission; - The city's representative and technical advisory committee member ta the Shingle Creek Watershed Commission; - The city's technical advisory committee member on the Joint Water Commission; - The city's technical advisory committee member on the Minneapolis Water Advisory Board; and WHEREAS, Tam Mathis�n has served the Parks � Recreation Commission advisory commission as a technical resaurce regarding parks improvement prajects; and WNEREAS, throughout his Public Works career, Tom IVlathisen has been very involved in his professional organizations and is passianate about his work and publie works; and WH�REAS, in recagnition of his wark and dedication, in 2012 Tom Mathisen received the Engineer of the Year Award from the City Engineers Association of Minnesota; and � • � , - � • • - - � . �` ' •` ! ' � � �� .�. . • � . a , r• � -� • • . �- - •- i � • '. - �.: - • . . • � • ,, - • •-• . • . � s - • • s • . • �. _� !- - •- i � �•. . • Crystal City Council Meeting Minutes November 6, 2014 I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Thursday, November 6, 2014 at 7:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. :• �� Mayor Adams asked the assessinglcustomer service specialist to call the roll for elected officials. Upon roll call, the assessing/customer service specialist recorded the following attendance: COUNCIL Present: Adams, Budziszewski, Deshler, Hoffmann, Libby, Peak and Selton. STAFF City Manager A. Norris, City Attorney M. Norton, Assistant City Man�gerlHurnan Resources Manager K. Therres, Police Chief S. Revering, Public Works Director T. Mathisen and Assessing/Customer Service Specialist G. Van Krevelen. PLEDGE OF ALLEGIANCE Mayor Adams led the Council and audience in the Pledge c�f Allegiance. COUNCIL MEETING MINUTES The Council considered the minutes from the fallowing meetings in a single motion: 1. The Regular City Council Meeting from October 21, 2014; and 2. Two Council Work Sessions from Oc#ober 21, 2014. Moved by Councilmember Peak and above minutes in a single motion. Moved by � amend the Environmental par�ticipation in Councilmember Deshler to approve the Motion carried. member Libby and seconded by Councilmember Budziszewski to �r Council meeting agenda to add an item to consider the adoption of the ality Commission's (EQC) resolution regarding the City of Crystal's � GreenStep Cities program. Mayor Adams cansulted the City Attorney regarding the proper Robert's Rules of Order procedures. Mayor Adams ruled the motion as inadmissible. The Mayor commented he would like more time for discussion regarding this topic. Moved by Councilmember Budziszewski and seconded by Councilmember �ibby to overrule the Mayor's ruling in regards to Councilmember Libby's motion to amend the agenda. Page 1 of 7 Crystal City Council Meeting Minutes November 6, 2014 Councilmember Budziszewski asked to be recognized by the Mayor. The Mayor ruled Councilmember Budziszewski out of order and moved on to consider the Consent Agenda. •► _� _ ._��_ The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk ta the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director;; 3. Approval of Resolution No. 2014 - 91, accepting the following donations: ■$5,500 from Minneapolis Elks Lodge #44 for Crystal Frolics; ■$500 from the family of Jane Elsen to the Crystal Friendship Center in her memory; and ■$412.50 from Blaine Police Explorer Post 939 ta fh� Crystal Police Explorers; 4. Acceptance of Leigh Johnson's resignation fr�m the Environmental Quality Commission; 5. Approval of the 2015 regular Council meeting and work session schedule; 6. Approval of Resolution No. 2014 - 92, adjusting assessment amounts for appealed delinquent accounts; 7. Approval of Resolution No. 2�14 - 93, amending the 2014 budget; and 8. Approval of Resolution No. 2014 - 94, adopting Appendix IV of the Crystal City Code relating to the 2015 Fee Schedule — Utility Section. Moved by Councilmerr7ber Hoffmann and seconded by Councilmember Deshler to approve the cons�nt agenda. Motion carried. Councilmember Libby consulted the City Attorney regarding the proper Robert's Rules of Order qrocedures. Moved by Councilmember Libby and seconded by Councilmember Budziszewski to vote whether the Mayor's ruling to Councilmember Libby's motion to amend the agenda be upheld. By roll call and voting aye: Adams, Deshler and Peak. Voting nay: Selton, Budziszewski, Hoffmann, and Libby. Motion to overrule the Mayor's ruling carried. Page 2 of 7 Crystal City Council Meeting Minutes November 6, 2014 The Council took up the original motion to amend the Regular Council meeting agenda to add an item to consider the adoption of the Environmental Quality Commission's (EQC) resolution regarding the City of Crystal's participation in the Green Steps Cities program. By roll call and voting aye: Budziszewski, Hoffmann, Libby and Selton. Voting nay: Adams, Deshler and Peak. Motion carried. The Mayor stated the GreenStep Cities item will be the first item considered on the Regular Agenda. IV. PUBLIC HEARING 1. The Mayor announced the purpose of the Public Hearing: The consideration of new on-sale wine, beer and Sunday licenses for Noodles & Company located at 5592 West Broadway. Assistant City Manager/Human Resources Manager K. Therres addressed the Council. Noodles and Company Area Manager Darin Perry addressed the Council and answered questions. The Mayor opened the public hearing for testimony. There being no one wishing to appear before the Council to give testir�nc�ny; Mayor Adams declared the public hearing closed. Moved by Councilmemb�r Peak and seconded by Councilmember Budziszewski to approve the new on-sale b�er, wine and Sunday licenses for Noodles & Company at 5592 West Broadway. Voting aye:; Adams, Budziszewski, Deshler, Hoffmann, Libby, Peak and Selton. Motion carried. 1A. The Cauncil considered a resolution authorizing the City of Crystal to participate in the Minnesota GreenStep Cities program. Moved by Councilmember Budziszewski and seconded by Councilmember Libby to adopt the following resolution: A RESOLUTION AUTHORIZING THE CITY OF CRYSTAL TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM The Council discussed the resolution. Page 3 of 7 Crystal City Council Meeting Minutes November 6, 2014 V. REGULAR AGENDA CONTINUED Councilmember Peak requested the resolution be read into the record. Assistant City Manager/Human Resources Manager Kim Therres read the resolution into the record. Councilmember Peak noted a misspelling on the resolution. Moved by Councilmember Peak and seconded by Mayor Adams to amend the resolution by striking all of item #2 on page 2. _ By roll call and voting aye: Deshler, Peak and Adams. Voting nay: Budziszewski, Hoffmann, Libby and Selton. Motion failed. Moved by Councilmember Peak and seconded by Mayor Adams to amend the resolution by removing the following language from item #2: "planning, prornc�ting and implementing". By roll call and voting aye: Peak and Adams. Voting nay: Hoffmann, Libby, Selton and But Abstention: Deshler. Motion failed. Councilmember Peak asked tc� review Minnesata:Session Laws 2008, Chapter 356, Section 13 before taking action on the resolutian. The Mayor called for a recess at 7:43 p.m-. The meeting reconvened at 7:58 p.m. City Manager Anne Norris read Minnesota Session Laws 2008, Chapter 356, Section 13 (titled: Report; Gr�en StarAward Expansion) into the record. Council tt�ok up the original motion to adopt the following resolution, the reading of h was dispensed with by unanimous consent: RESOLUTION NO. 2014 — 95 A RESOLUTION AUTHORIZING THE CITY OF CRYSTAL TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM By roll call and voting aye: Hoffmann, Libby, Selton and Budziszewski. Voting nay: Peak, Deshler and Adams. Motion carried, resolution declared adopted. Page 4 of 7 Crystal City Council Meeting Minutes November 6, 2014 V. REGULAR AGENDA CONTINUED 1 B. The Council considered the appointment of ReNae Bowman to the Environmental Quality Commission for an unexpired term expiring December 31, 2017. Applicant ReNae Bowman addressed the Council. The Council discussed the applicant. Moved by Councilmember Budziszewski and seconded by Councilmember �.ibby to approve the appointment of ReNae Bowman to the Environmental Quality Commission for an unexpired term expiring on December 31, 2017. By roll call and voting aye: �ibby, Selton, Budziszewski, Deshler and Hoffmann. Voting nay: Peak and Adams. Motion carried. 2. The Council considered city attorney contract for 201 �- 2016. ' City Manager A. Norris addressed the Council. Moved by Mayor Adams and seconded by Councilmember Deshler to postpone this item to a future work session so that the Council may have further discussion. Moved by Councilmember Hoffmar the original motion to schedule the the regularly scheduled Council me 2014 regular meeting agenda. Voting aye: Adams, Budziszewski, „ 5econded by Councilmember Deshler to amend :ssion discussion on November 18, 2014 prior to nd to have the item added to the November 18, Hoffmann, Libby, Peak and Selton. Motion carried. Council took up the"original motion to postpone this item to a future work session so the Council may have further discussion. Votin 3 , Budziszewski, Deshler, Hoffmann, Libby, Peak and Selton. The Council considered prosecuting attorney contract for 2015 — 2016. Motion carried. Moved by Councilmember Deshler and seconded by Councilmember Peak to postpone this item to the November 18, 2014 work session prior to the regularly scheduled Council meeting for further discussion as well as add it to the November 18, 2014 regular Council meeting agenda. Page 5 of 7 Crystal City Council Meeting Minutes November 6, 2014 V. REGULAR AGENDA CONTINUED By roll call and voting aye: Peak, Adams, Deshler, Noffmann and �ibby. Voting nay: Selton and Budziszewski. V1. OPEN FORUM No public comment was given during open forum. Councilmember Selton suggested the Council consider moving Open Forui beginning of the meeting agenda. Councilmember Libby concurred with Co Selton. VII. INFORMATION AND DISCUSSION Mayor Adams read the following announcements: 2 3 � 0 : � Motion carried. the f'member The City Council will conduct a special meeting on Frid�y, November 7 at 3:00 p.m. to canvass the Municipal General Election results and returns. The meeting will be held in Conference Room A at City HaIL City offices will be closed in observance of the Ve#erans aay holiday on Tuesday, November 11. The City Council will have a work sessi�n �n Thursday, November 13 at 6:30 p.m. in Conference Room A at City HaIL The next Citizen Input Time will be at 6:(JO p.m. on Tuesday, November 18, in Conference Room A. The next City Council Meeting will be at �:00 p.m. on Tuesday, November 18, in the Council Chambers at Cify Hall. The Crystal Business Association meets at 8:30 a.m. on Wednesday, November 19 at Buffalo Wild Wi City offices will be closed for the Thanksgiving Holiday on Thursday and Friday, November 27 &`28. Councilmember Deshler shared that �ang-Nelson will have an event for veterans at Broadway Village apartments on November 9 from 5— 8 p.m. The event will help support the Wounded Warrior program and our Quad Community Beyond the Yellow Ribbon program. Councilmember Budziszewski suggested the Council consider rewording the Open Forum language. Councilmember Peak commended the Crystal Police Department for their excellent service at recent events. Page 6 of 7 Crystal City Council Meeting Minutes November 6, 2014 VI11. ADJOURNMENT Moved by Councilmember Budziszewski and seconded by Councilmember Peak to adjourn the meeting. The meeting adjourned at 8:45 Pnn. Jim Adams, Mayor Gail Van Krevelen, Assessing/Customer Service Specialist Motion carried. Page 7 of 7 Crystal City Council Work Session minutes November 13, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:45 p.m. on Thursday, November 13, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city manager recorded the attendance with the following members: Page 1 of 1 er Crystal City Council First Work Session minutes November 18, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at 6:31 p.m. on Tuesday, November 18, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCI� PRESENT: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton and STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Police Chief S. Revering, City Clerk C. Serres �nd �ity Attorneys M. Norton, T. Gilchrist, P. MacMillan and M. Wallace. II. AGENDA The Council and staff discussed the following agenda item: • City Attorney and Prosecuting Attorney services contracts III. ADJOURNMENT The work session adjourned at 6:46 p.m. Jim Adams, Mayor ATTEST: Page 1 of 1 Crystal City Council Meeting Minutes November 18, 2014 I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, November 18, 2014 at �:01 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. :• �� Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city clerk recorded the followinq attendance: into the record by Mayor Adams; and 3. Approval of 2015 Environmental Health Services Agreement with Brooklyn Park. ve � � Moved by Councilmember Budziszewski and seconded by Councilmember Libby to add an item to the Consent Agenda to strike the language of the second paragraph of Open Form. Motion carried to strike the language of the second paragraph of Open Forum. Page 1 of 4 Crystal City Council Meeting Minutes November 18, 2014 III. CONSENT AGENDA CONTINUED Councilmember Budziszewski moved change the procedure in regards to preparing the agenda. Mayor Adams ruled that this item does not belong on the Consent Agenda. Councilmember Budziszewski shared his concerns in regards to the Mayor's potential conflict of interest related to a recent commission appointment and suggested the Mayor Pro-Tem take over in such situations. Mayor Adams ruled that this item does not belong on the Consent Agenda Moved by Councilmember Hoffmann and seconded by Councilme the consent agenda. Motion carried. IV PUBLIC HEARING 1. The Mayor announced the purpose of the Public Hearing; The consideration of a resolution approving a`currency exchange renewal license for EZ Cash Crystal, LLC located at 127 Willaw Bend. City Clerk C. Serres addressed the Council. Deborah and Brett Schraber The Mayor opened the p appear before the Counc hearing closed. uncil and answered questions. hearir�g for testimony. There being no one wishing to �i�e testimony, Mayor Adams declared the public Moved by Councilmember Budziszewski and seconded by Councilmember Selton to adopt the follawing resolution, the reading of which was dispensed with by unanimous fcZ�Y�7R�j�[�l��C��iSC�Y7 RESO�UTION RE�ATING TO APPLICATION FOR CURRENCY EXCHANGE LICENSE AT 127 WILLOW BEND Voting aye: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton and Adams. Motion carried, resolution declared adopted. Page 2 of 4 Crystal City Council Meeting Minutes November 18, 2014 V. REGULAR AGENDA 1. The Council considered a conditional use permit for custom manufacturing at 5249 Douglas Drive North. 2 City Planner J. Sutter addressed the Council. Moved by Councilmember Peak and seconded by Councilmember Budziszewski to approve a conditional use permit for custom manufacturing at 5249 Douglas Drive North as recommended by the Planning Commission at its meeting on November 10, 2014, subject to the findings of fact and conditions of approval outlined in the staff report. Voting aye: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton and �dams. ` Motion carried. The Council considered a garage height variance for 6602 59t" Avenue North. City Planner J. Sutter addressed the Council and answered questions. Moved by Councilmember Budziszewski and seconded by Councilmember Deshler to approve a garage height variance for 6602 59tn Avenue North as recommended by the Planning Commission at its meeting on November 10, 2014, subject to the findings of fact and conditions of approval outlined in the sta�f report. Voting aye: Budziszewski, D , Libby, Peak, Selton and Adams. Motion carried. 3. The Council considered cify �##orney contract for 2015 — 2016. City Manager A. Nc�rris addressed the Council. Moved by Coun�ilmember Hoffmann and seconded by Councilmember Budziszewski to approve city attorney contract for 2015 — 2016. ki, Deshler, Hoffmann, Libby, Peak, Selton and Adams. Motion carried. 4. The Council considered prosecuting attorney contract for 2015 — 2016. City Manager A. Norris addressed the Council. Moved by Councilmember Selton and seconded by Councilmember Peak to approve prosecuting attorney contract for 2015 — 2016. Page 3 of 4 Crystal City Council Meeting Minutes November 18, 2014 V. REGULAR AGENDA CONTINUED Voting aye: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton and Adams. V1. OPEN FORUM No public comment was given during open forum. VII. INFORMATION AND DISCUSSION Mayor Adams read the following announcements: 1 � Motion carried. The Crystal Business Association meets at 8:30 a.m. on Wednesday, November 19 at Buffalo Wild Wings, 5590 West Broadway. City Offices will be closed for the Thanksgiving Holiday on Thursday, and Friday, November 27 and 28. 3. The next City Council Meeting will be at 7:00 p.m. on Tuesday, December 2, in the Council Chambers at City HaIL 4. Reminder — There is no Citizen Input Time schedufed in `December but the Mayor and Councilmembers are still available by ph,one, email or to meet. Councilmember Deshler shared available to service members ar Hosted by the Beyond the Yello members. Councilmember B� distributors for disK VIII. ADJOURNMENT Moved by Councilme adjourn the meetin'g. The m�;eting adjournec ATTEST: Chrissy Serres, City Clerk � cornplimentary Thanksgiving dinner will be ir families on Thanksgiving Day from 1— 4 p.m. �on and Golden Valley American Legion int recycling is available at local paint Deshler and seconded by Councilmember Budziszewski to at 7:33 Pnn. Page 4 of 4 Jim Adams, Mayar Motion carried. Crystal City Council Second Work Session minutes November 18, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at 7:39 p.m. on Tuesday, November 18, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city manager recorded the attendance with the following members: COUNCI� PRESENT: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton and STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Mar�ager K. Therres, Public Works Director T. Mathisen and Police Chief S. Revering. II. AGENDA The Council and staff discussed the following agenda item�: • Review changes to Crystal State Aid Street Network for'Phase Street Reconstruction projects • JWC Pipeline Failure Review and Update • 2015 Budget Questions • Commission liaisons reports/updates III. ADJOURNMENT The work session adjourned at 8:35 p.m. ATTEST: Anne Page 1 of 1 Jim Adams, Mayor 14 and Phase 16 CONSENT AGENDA #1 APPLI�CATI�ONS FOR CITY LICENSE December 2, 2014 GASINSTALLER Holmin Heating & Cooling, 3432 Denmark Ave, #228, Eagan Lindemeier Heating P O Box 9l Waconia, IVIN� 55387 Owens Companies Inc, 930 E 80th St, Bloomington Summit Fire Protection Co dba Summit Mechanical of MN, 575 Minnehaha Ave W, St Paul PLUMBER Anything Plumbing & Heating LLC, 5377 Needham Ave NE, St Michael Barr Web Industries Inc, 3530 E 28�h St, Mpls Cox Plumbing LLC 17041 172"d Ave SE Big Lake, MN 55309 Quality :Plumbing Co, 900 Redwood Ln, N�ew :Brighton Service Tech Plumbing LLC, 8216 Lad Pkwy, Brooklyn Park Summit Fire Protection Co dba Summit Mechanical of MN, 575 Minnehaha Ave W, St Paul Voda Plumbing Inc, 6417 Penn Ave S, #6, Richfield RENTAL - NEW 5913 Hampshire Ave N— Lance Rosenberg (Conditional) 5437 Maryland Ave N— Christopher/Nicole Bauman (Conditional) RENTAL — RENEWAL 4640 Adair Ave N� — Sheila Horkey 4652 Brunswick Ave N— Building Ventures LLC 3141 Douglas Dr N— lVlike Halek 3317 Douglas Dr N— Commonbond Communities (Conditional) 3616-3618 Douglas Dr N— Reginald/Mark Orth (Conditional) 6816 Dudley Ave N— Martin Jeffers (Conditional) 5136 Edgewood Ave N— Tom/Carrie 1VIcAuley (Conditional) 5000 Fairview Ave N— Fay Case (Conditional) 3528 Hampshire Ave N— Danielle/Chris Fett (Conditional) 4628 Hampshire Ave N— David/Sandra Raley 4824 Hampshire Ave N— Jeffery/Victoria Da]ey 5907 Idaho Ave N— Deborah/Robert Brenton IV (Conditional) 5448 Orchard Ave N— Brian Gustafson 3532 Regent Ave N— Christian Haro (Conditional) 3264 Welcome Ave N� — Stephanie :Paquin (Conditional) 5738 West Broadway — Tim Drew (Conditional) 3821 Xenia Ave N— Thomas/Johnette Rutledge (Conditional) 3721 Yates Ave N— Jeff/Sara Collison (Conditional) 8000 32"d Pl N— Invitation Homes (Conditiona]) 8204 33rd Ave N— Dungarvin Mgmt Serv Inc (Conditional) 5914 34�h Ave N— DaniellSusan N�eimy (Conditional) 8033 34th Pl N— Invitation Homes (Conditional) 5731 36th Ave N� — Gary/Cheryl LalVlaster (Conditional) 6312 SOth Ave N— Ross Nelson (Conditional) 5014 56�h Ave N— Danny Vo/Christinea Duong 5101 56th Ave N— Community Involvement Programs (Conditional) 6818 58th Ave N— Invitation Homes (Conditional) Page 1 of 2 CONSENT AGENDA #1 SIGN HANGER JDI Signs & Graphics LLC, 6451 McKinley St NW, Ste P, Ramsey TOBACCO Down in the Valley, 5586 W Bdwy (location change - pre-approved by Anne Norris) Page 2 of 2 CONSENT AGENDA #2 DATE: November 25; 2014 TO: Rnne Norris City Manager City of Crystal City Council FRbM: Cha�les Hansen, Finance Director RE Expenditures over $25,000 Pavee Descriptiore Amoun4 West Metro Fire Rescue Dist November Fire BudgetAllocation $80,684.52 Blue Cross Blue Shield of MN December Heafth Insurahce Premiums $85,912.00 Concrete Idea Inc 2 Picnic shelter"pads; Ailey paving project $172,635:61 Metropolitan Council Environ S December 2014 WastewaterGosts $10g,932.72 PERA Employee & cityrequired contributions: pay date 11/21/2014 $40,729:57 S E H 1nc PH 14 Lions Park Street Reconstraction Feasibility Report $33,923.95 Valley-Rich Co lnc Repair 36" Watermain breakat CTY9 $58;145.03 IRS - EFTPS Sacial Security; Medicare, & Federal Tax W/H; pay date 11/7/2014 $60,140.61 $642,104.01 � �G\1'anyeL4ecisPeylcheck..�o.'erS23,000Me�mo .. .. , � ... ., ..l. _ � , ..l. ■ .. CITY OF CRYSTA� RESOLUTION NO. 2014 - RESO�UTION ACCEPTING A DONATION FROM VALLEYFAIR WHEREAS, Minnesota Statute § 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donation: Donor Valleyfair Purpose Crystal Police Explorers Amount $1,700.00 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks Valleyfair. Dated this 2"d day of December, 2014. : ATTEST: Chrissy Serres, City Clerk Jim Adams, Mayor 1 � \ : _ � 1_� :' Memorandum � �. CITY ybl�� RYSTAL �� _ ,� ---'' DATE: November 19, 2014 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Consider a Resolution Closing the Post Employment Health Benefits Fund and Amending the 2014 Budget Background Employees who retire under a full unreduced retirement benefit from PERA and are members of the City's group hospitalization insurance plan, have the option of retaining membership in the City's group hospitalization plan. The employee must pay the full premium for the insurance coverage they select. Until 2005, the City allowed retiring employees to enroll in a program where the City paid the same health insurance single person premium contribution as currently contributed by the City for active employees for single health insurance until such time as the retiree is eligible for Medicare or age 65. The last employee still receiving this benefit reached age 65 in 2014 and ran out of eligibility. This fund should be closed once the final benefit is paid. No additional retiring employees have been allowed to enroll in this program since 2005. Instead, the City makes annual contributions to retirement health savings accounts for current employees. The contribution is expensed as it is made and the City has no other liability for current employees. The Post Employment Health Benefits Fund should be closed since it no longer has any obligations. As of October 31, 2014, total assets of the fund were $175,257. The fund should be closed as of November 30, 2014 and the assets will change slightly due to November interest earnings. Transferring Remaining Assets to Other Funds The City Council expressed interest in transferring $100,000 to the Permanent Improvement Revolving Fund and the remainder to the Water Fund. Conclusion I recommend that the City Council approve the resolution. 1 � \ : _ � 1_� :' City of Crystal RESOLUTION NO. 2014- RESOLUTION CLOSING THE POST EMPLOYMENT HEALTH BENEFITS FUND AND AMENDING THE 2014 BUDGET WHEREAS, the Post Employment Health Benefits Fund existed to provide health insurance benefits to certain retired city employees, and WHEREAS, the last retired employee receiving these benefits ran out of eligibility in 2014, and WHEREAS assets totaling approximately $175,000 remain in the fund and need to be transferred to other city funds as part of closing the Post Employment Health Benefits Fund. NOW, THEREFORE, BE IT RESOLVED that the Post Employment Health Benefits Fund is closed as of November 30, 2014. BE IT FURTHER RESOLVED that the 2014 budget is amended to provide for $100,000 to be transferred to the Permanent Improvement Revolving Fund and the remaining assets to be transferred to the Water Fund. Adopted by the Crystal City Council this 2"d day of December, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk � � � : _ � � _: : '� = Memorandum ��, CIPY �(� �RYSTAL , E. DATE: November 21, 2014 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Consider a Resolution Amending the 2014 Permanent Improvement Revolving Fund Budget Background Closing of the Post Employment Health Benefits Fund is making possible a transfer of $100,000 to the Permanent Improvement Revolving Fund (PIR). This money will be used to purchase in 2014 some equipment that was scheduled to be purchased in 2015 and 2016. The planned 2015 budge# transfer from the General Fund to the PIR Fund can thereby be reduced by $100,000. The equipment selected was driven to a large extent by determining which purchases can be completed by December 31, 2014. Permanent Improvement Revolving Fund: • Streets, Replace #312 dump truck — The truck chassis will be purchased in 2014. Build out of the truck can't be completed in 2014, so that part of the purchase will remain in the 2015 budget. Budget $78,000 in 2014 and $85,000 in 2015. • Streets, Fork Lift — This item was shown as a$17,000 purchase in 2015. However the maximum lift elevation needed is greater than originally thought and a larger fork lift is needed. Budget $31,300 in 2014. • Streets, Replace #345 Bobcat trailer — This item was planned as a 2016 purchase, but is something that can be purchased in the time remaining in 2014. Budget for 2016 reduced $8,000 and 2014 budget increased $8,000. • Parks, Replace #114 1984 Kubota tractor — It has been determined that this item does not need to be replaced. Reduce 2014 budget by $20,000. • Parks, Replace #120 Toro Workman — This item was planned as a 2016 purchase, but is something that can be purchased in the time remaining in 2014. Budget for 2016 reduced $15,000 and 2014 budget increased $12,500. • Revenues — Sale of property. Increase by $18,000 for dump truck trade-in. • Revenues — Transfer from Post Employment Health Benefits Fund, increase $100,000. Summary of PIR changes: Appropriations: Unit Description 4704 Replace #312 Dump truck 4700 Fork Lift 4729 Replace #345 Bobcat trailer 5059 Replace #114 Kubota tractor 5074 Replace #120 Toro Workman Total Net Change to Appropriations Revenues: Sale of Property (dump truck trade in) Transfer from Post Employment Health Benefits Fund Total Net Change to Revenues Conclusion I recommend that the City Council approve the resolution. � � � : _ � � _: : '� Chanqe $78,000 $31,300 $8,000 -$20,000 12 500 $109, 800 Chanqe $18,000 100 000 $118,000 � � � : _ � � _: : '� City of Crystal RESOLUTION NO. 2014- AMENDING THE 2014 PERMANENT IMPROVEMENT REVOLVING FUND BUDGET WHEREAS, the Post Employment Health Benefits Fund will transfer $100,000 to the Permanent Improvement Revolving Fund, and WHEREAS, this transfer makes it possible to purchase certain pieces of equipment in 2014 that were previously planned for purchase in 2015 and 2016. NOW, THEREFORE, BE IT RESOLVED that the 2014 Budget is amended as follows: Permanent Improvement Revolving Fund Appropriations: Unit Description 4704 Replace #312 Dump Truck 4700 Purchase fork lift 4729 Replace # 345 Bobcat trailer 5059 Replace #114 Kubota tractor 5074 Replace #120 Toro Workman Total Net Change to Appropriations Revenues: Sale of Property (dump truck trade in) Transfer from Post Employment Health Benefits Fund Total Net Change to Revenues Jim Adams, Mayor ATTEST: Christina Serres, City Clerk Chanqe $78,000 $31,300 $8,000 -$20,000 12 500 $109,800 Chanqe $18,000 100 000 $118,000 1� \ : _ � 1_� : •. �� Memorandum �� 6� �AY51'AL .. 4.r� Z. DATE: November 17, 2014 TO: Mayor and Council Members Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Consideration of a Resolution Amending Appendix IV of the Crystal City Code relating to the 2015 Fee Schedule — Main Section Discussion: The City Council reviewed and adopted the 2015 fee schedule on September 16, 2014. This was shortly after the 2014 Pool season had concluded and operating results for the season hadn't yet been fully analyzed. Operating results have now been analyzed and the following changes to the 2015 fee schedule are proposed: • Resident season tickets sold before the pool opens for the season increase by $2.00. • Resident season tickets sold after the pool opens for the season increase by $4.00. • Non-resident season tickets sold before the pool opens for the season increase by $4.00. • Non-resident season tickets sold after the pool opens for the season increase by $6.00. Other pool fees including daily admission, coupon books and swim lessons do not change from the 2015 fees adopted on September 16, 2014 Attached are a memo from Recreation Director Gene Hackett and a page from the fee schedule with the changes in bold type. Recommended City Council Actions: It is recommended that the City Council adopt the resolution amending Appendix IV of the Crystal City Code relating to the 2015 Fee Schedule. 1� \ : _ � 1_� : •. CITY OF CRYSTAL RESOLUTION NO. 2014- RESOLUTION AMENDING APPENDIX IV OF THE CRYSTAL CITY CODE RELATING TO THE 2015 FEE SCHEDULE — MA1N SECTION WHEREAS, the City Council adopted the 2015 Fee Schedule on September 16, 2014; and WHEREAS, Pool fees for 2015 were not adopted at that time because 2014 pool season results were not available. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that the Appendix IV of the Crystal City Code Relating to the 2015 Fee Schedules is amended to set Pool Fees according to the attached schedule. Adopted by the Crystal City Council this 2°d day of December, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk Memorandum E; �,�'Qr ' `CRYSTAL 'i� DATE: November 14, 2014 � FROM SUBJECT Anne Norris, City Manager Charles Hansen, Finance Director Gene Hackett, Recreation Director `�� 2015 Swimming Pool Fees 1� \ : _ � 1_� : •. Because of the cool summer weather, 2015 was a poor year for both the Crystal and New Hope pools. Susan Rader and I met to discuss fees for 2015. We decided to increase the season pass fees slightly and hold the daily admission fees at 2014 level. Season passes are increased because of the extra week of the season. Daily admissions remain unchanged because due the weather, we did not have as many casual users as anticipated. Season passes are still a good deal for families as a Crystal — New Hope family of 4, paying the regular rate, only has to come to the pool 4 times to pay for the pass. Family Size Early Bird C-NH Regular Rate C— NH Early Bird All Others Regular Rate All (Thru 6/3/15) (Thru 6/3/15) Others 1 $42 (+2 from $59 (+4 from 2014) $59 (+4 from 2014) $76 (+6 from 2014) 2014) 2 64 84 86 106 3 86 109 113 136 4 108 134 140 166 5 130 159 167 196 6 152 184 194 226 Each additional +22 +25 +27 +30 Daily $8 No change After 5pm $6 No change Coupon Book $60 Nochange Since 2014 revenue did not meet projections, I don't anticipate any changes in 2015 anticipated revenue with these fee changes. City of Crystal 2015 Proposed Fee Schedule - Main Section City JDE Acct Percent Dept. Type Code # Code Description Expires 2012 Fee 2013 Fee 2014 Fee 2015 Fee Increase Comments Season tickets sold before pool opens for season Slide/Pool Other 2722.4562 Season tickets - non-resident (1 person) seasonal 55.00 55.00 55.00 59.00 7.27 % Slide/Pool Other 2722.4562 Season tickets - non-resident (2 people) seasonal 82.00 82.00 82.00 86.00 4.88% Slide/Pool Other 2722.4562 Season tickets - non-resident (3 people) seasonal 109.00 109.00 109.00 113.00 3.67 % Slide/Pool Other 2722.4562 Season tickets - non-resident (4 people) seasonal 136.00 136.00 136.00 140.00 2.94% Slide/Pool Other 2722.4562 Season [ickets - non-resident (5 people) seasonal 163.00 163.00 163.00 167.00 2.45% Slide/Pool Other 2722.4562 Season tickets - non-resident (6 people) seasonal 190.00 190.00 190.00 189.00 -0.53 % Slide/Pool Other 2722.4562 Season tickets - non-resident (additional person) seasonal 27.00 27.00 27.00 27.00 0.00 % Slide/Pool Other 2722.4562 Season tickets - resident (1 person) seasonal 40.00 40.00 40.00 42.00 5.00 � Slide/Pool Other 2722.4562 Season tickets - resident (2 people) seasonai 62.00 62.00 62.00 64.00 3.23 % Slide/Pool Other 2722.4562 Season tickets - resident (3 people) seasonal 84.00 84.00 84.00 86.00 2.38 % Slide/Pool Other 2722.4562 Season tickets - resident (4 people) seasonal 106.00 106.00 106.00 108.00 1.89 % Slide/Pool Other 2722.4562 Season tickets - resident (5 people) seasonal 128.00 128.00 128.00 130.00 1.56 % Slide/Pool Other 2722.4562 Season tickets - resident (6 people) seasonal 150.00 150.00 150.00 152.00 1.33 % Slide/Pool Other 2722.4562 Season tickets - resident (additional person) seasonal 22.00 22.00 22.00 22.00 0.00 % Season tickets after pool opens for season Slide/Pool Other 2722.4562 Season tickets - non-resident (1 person) seasonai 70.00 70.00 70.00 76.00 8.57 % Siide/Pool Other 2722.4562 Season tickets - non-resident (2 people) seasonal 100.00 100.00 100.00 106.00 6.00 % Slide/Pool Other 2722.4562 Season tickets - non-resident (3 people) seasonal 130.00 130.00 130.00 136.00 4.62 % Slide/Pool Other 2722.4562 Season tickets - non-resident (4 people) seasonal 160.00 160.00 160.00 166.00 3.75% Slide/Pool Other 2722.4562 Season tickets - non-resident (5 people) seasonal 190.00 190.00 190.00 196.00 3.16 % Slide/Pool Other 2722.4562 Season tickets - non-resident (6 people) seasonal 220.00 220.00 220.00 226.00 2.73 % Slide/Pool Other 2722.4562 Season tickets - non-resident (additional person) seasonal 30.00 30.00 30.00 30.00 0.00% Slide/Pool Other 2722.4562 Season tickets - resident (1 person) seasonal 55.00 55.00 55.00 59.00 7.27 % Slide/Pooi Other 2722.4562 Season tickets - resident (2 people) seasonal 80.00 80.00 80.00 84.00 5.00 % SlidelPool Other 2722.4562 Season tickets - resident (3 people) seasonal 105.00 105.00 105.00 109.00 3.81% SlidelPool Other 2722.4562 Season tickets - resident (4 people) seasonal 130.00 130.00 130.00 134.00 3.08% Slide/Pool Other 2722.4562 Season tickets - resident (5 people) seasonai 155.00 155.00 155.00 159.00 2.58 % Slide/Pool Other 2722.4562 Season tickets - resident (6 people) seasonal 180.00 180.00 180.00 184.00 2.22 % Slide/Pool Other 2722.4562 Season tickets - resident (additional person) seasonal 25.00 25.00 25.00 25.00 0.00 % SlidelPool Other 2722.4565 Red Cross swimming lessons - Water ToUParent - resident seasonal 36.00 38.00 38.00 42.00 10.53 % Slide/Pool Other 2722.4565 Red Cross swimming lessons - Water Tot/Parent - non-reside seasonal 43.00 45.00 45.00 49.00 8.89 % Slide/Pool Other 2722.4565 Red Cross swimming lessons - Levels I to VII - resident seasonal 41.00 43.00 43.00 47.00 9.30 % �% Slide/Pool Other 2722.4565 Red Cross swimming lessons - Levels I to VII - non-resident seasonal 48.00 50.00 50.00 54.00 8.00% Z Slide/Pool Other 2722.4565 Red Cross swimming lessons - Special - resident seasonal 48.00 48.00 48.00 52.00 8.33 % �/� Slide/Pool Other 2722.4565 Red Cross swimming lessons - Special - non-resident seasonal 55.00 55.00 55.00 59.00 727 % Z Slide/Pool Other 2722.4565 Red Cross lifeguard training - resident seasonal 213.00 213.00 215.00 0.94 % a SlidelPool Other 2722.4565 Red Cross lifeguard training - non-resident seasonal 220.00 220.00 222.00 0.91 % � Slide/Pool Other 2722.4569 Groups seasonal 5.50 5.50 5.50 6.00 9.09 % per person, minimum size - 15 � Slide/Pool Other 2722.4569 Rentals - after hours seasonal 85.00 85.00 85.00 85.00 0.00 % per hour plus $4 per person � Slide/Pool Other 2722.4569 Rentals - swim clubs seasonal 43.00 43.00 43.00 45.00 4.65 % per hour v � � � Page 21 11/77/2014 3:17 PM ' , - . , - - I � • ' i � : � \ _ : �. ��t1"i�t"�t�C�l.1['11 � c�rr or';. '�ECYSTRL �_ DATE: Navember 25; 2014 TO: Mayor and City Council ,� FROM: Anne Norris, City Manager ' Charles Hansen, Finance Director Cr �� Sl1BJECT: Hearing to Receive Public Comment and Cauncil Consideration of the Prapased 20�5 Budget and 2015 Property Tax Levy I�ackgraur�d According to the Gity af Crystal's Charter and state law, the City is required to hold a public meeting to take input on the budget and ther� adopt the annual budget and property tax levy. Three resolutions that adopt the budgets and tax levy are attached. i�cussion 2015 Pra�erty Tax Levies The Ger�eral Fund levy is r�duced by $100,000 fram the prc�pased 20'15 tax levy tha� was adopted on September 2, 2014 Property taxes now being levied for 2015 represent a 1.04% increase from the amaunts levied fior taxes payable in the year 2014. When fi��l prop�rky tax bi[Is reach �axpayer� next year, fihere sh�auld be same reductian in the city porti�n af the property tax campared what is shawn an the Trufih-in-taxation notices that were mailed to each property owner in November. From 2009 thraugh 2013, residential praperty values were drapping fia�ter than apartments or commerciallindustrial property. This trend has now reversed and residential values are increasing more rapidly than commerci�l(industrial property. Property taxes shift tc� ��c�perties that ar� increasing in va{ue. T�e Truth-in-taxatic�n natices were based on the preliminary ta� levy that increased the General Fund and debf service funds by �.�3°lo inst�ad af the 0.72°lo r�ow proposed. Many taxpayers will see increases higher than 1.�3°lo an fheir Truthmin-tax�tian no�i�� due to the increased r�sidential values. Total Propert� Tax Levies 2014 2015 Chanqe Percent General Fund $8;237,000 $8,302,000 $65,000 0.79% Poc�l �onds 209,000 209,000 0 0% County Highw�y 81 Debt 563,153 563.153 0 0°la Total General & Debt 9,OQ9,153 9,074,153 65;000 0.72°l0 H�using & Redevelopment 208,000 239,000 31,000 14.90% �1"otal All Levies $9,21T,153 $9,313,153 $96,000 1.04°l0 ' i � : ► \ _ : Budqet Hiqhliqhts General Fund Revenues • Property tax levy increases by $65,000 (0.79%) over the 2014 adopted tax levy • Special assessments rose to unusually high levels in 2011 through 2013 due to administrative citations on vacant buildings. They have returned to normal levels • General Government Charges are reduced due to the end of the agreement with Robbinsdale to share the services of the Forester. • Public Safety Charges increase due to pawn shop fees. Expenditures • Elections decrease because there will be no general election in 2015 • Finance is higher due to the addition of an Accountant/Project Manager • Police decreases due to employee turnover, partially offset by the addition of a police officer • The allocation of personnel costs between Planning & Code Enforcement, Building Inspections and Housing Inspections was updated to reflect current workloads. • Engineering increases due to the resumption of the street reconstruction • Forestry decreases due to the Forester position becoming half time. • Operating Transfers decrease due to a$100,000 reduction in the transfer to the Permanent Improvement Revolving Fund Special Revenue Funds • The Anthony Shopping Center TIF district begins supporting the Home Improvement Rebate Program • Housing TIF District #2 has collected its last tax increments. Housing District 2 will expend its remaining assets in 2014 and 2015. The 2015 budget is reduced from the amounts shown earlier since more expenditures than anticipated are happening in 2014 • The Economic Development Authority returns to a normal level of activity following the sale of the Cavanagh land Debt Service Funds • The tax levy for the General Obligation Street Bonds, Series 2013B will continue for 2015. Final payment to Hennepin County is supposed to take place in December 2014. Based on past experience, we have to assume there will be cost overruns for the County Highway 81 project that Hennepin County bill to the City of Crystal in 2015. Any money not paid to Hennepin County can be redirected to other capital projects. ' i � : ► \ _ : Capital Projects Funds • The Major Building Replacement Fund continues the project to replace the Public Works Facility. This is estimated to be a$13,500,000 project. Land acquisition and initial construction happened in 2014 costing an estimated $4,300,000. Construction will finish in 2015 with an additional cost of $9,200,000. The Street Maintenance Fund does neither a mill and overlay project or a seal coat project in 2015 as the condition of the pavement and the best approach to maintaining the pavement are evaluated. Reconstruction of Phase 14 streets in the North Lions Park Neighborhood. Utility Funds • Operating costs of the utility funds are for the most part increasing at about the rate of inflation in the overall economy. • The Water, Sewer and Storm Drainage utilities are all facing substantial capital costs in the coming years as aging infrastructure must be rebuilt. • Rates for the Water, Sewer, Storm Drainage and Street Light utilities all increase to provide the cash flow necessary for the capital projects. Recycling rates are unchanged for 2015. Conclusion Following the public hearing, the City Council will need to adopt the property tax levy and budgets of all funds. This may be done at the regular City Council meeting on December 2, 2014 or may be continued to the December 16, 2014 City Council meeting. Three resolutions are attached. Resolution Approving the 2015 General Fund Budget Resolution Approving the 2015 Budgets for the Special Revenue, Debt Service, Capital Projects, Enterprise, and Internal Service Funds Resolution Approving the 2015 Property Tax Levies ' i � : ► \ _ : City of Crystal RESOLUTION NO. 2014- RESOLUTION APPROVING THE 2015 GENERAL FUND BUDGET WHEREAS, Section 7.05 of the City of Crystal Charter requires adoption of an annual budget, and WHEREAS, the City Council has met to discuss the budget, has provided notifications and publications, and has held public hearings in conformance with the requirements of the City Charter and State Law, and NOW, THEREFORE, BE IT RESOLVED that appropriations in the 2015 General Fund Budget are as follows: Mayor & Council $117,471 Administration 1,000,015 Human Resources 54,078 Assessing 233,010 Legal 95,000 Elections 11,412 Finance 574,729 Police 4,614,970 Fire 1,182,808 Planning 180,570 Building Inspection 257,927 Housing Inspection 279,188 Environmental Health 29,556 Engineering 362,503 Street Maintenance 872,057 Park Maintenance 749,344 Forestry � 22,422 City Buildings 161,054 Recreation 707,680 Community Center 380,130 Waterslide / Pool 246,184 Transfer to Police Equip Replacement 132,046 Transfer to Permanent Improvement FD 313,648 Transfer to Street Maintenance Fund 74,300 Total Appropriations $12,752,102 ' i � : ► \ _ : RESOLUTION 2014- Continued BE IT FURTHER RESOLVED that sources of financing, sufficient to cover appropriations, include current revenues and the use of fund balance as follows: Current Property Tax Levy Property Tax Penalties & Interest Special Assessments Licenses, Permits & Inspections Intergovernmental Revenues Charges for Services Fines & Forfeits Administrative Fines Investment Earnings Miscellaneous Revenue Interfund Services Total Revenues $8,302,000 21,785 126,000 844,420 1,968,309 728,225 326,500 35,000 60,000 21,250 318,613 $12,752,102 Adopted by the Crystal City Council this 2nd day of December, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk ' i � : ► \ _ : City of Crystal RESOLUTION NO. 2014- RESOLUTION APPROVING THE 2015 BUDGETS FOR THE SPECIAL REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISE, AND INTERNAL SERVICE FUNDS WHEREAS, Section 7.05 of the City of Crystal Charter requires adoption of an annual budget, and WHEREAS, the City Council has met to discuss the budget, has provided notifications and publications, and has held public hearings in conformance with the requirements of the City Charter and State Law, and NOW, THEREFORE, BE IT RESOLVED that the 2015 Budgets are as follows: Special Revenue Funds TIF #2151, Anthony Shopping Center TIF #2153, Phase 2 Housing TIF #2154, Suburban Hotel TIF #2155, Heathers Assisted Living Economic Development Authority City Initiative Fund Special Projects/Grants Fund Total Special Revenue Debt Service Funds GO Improvement Bonds, 2005A GO Pool Bonds, 2005B GO Improvement Bonds, 2006A GO Improvement Bonds, 2008A GO Improvement Bonds, 2009A GO Improvement Bonds, 2011A GO Improvement Bonds, 2012A GO Improvement Bonds, 2013A GO Street Bonds, 2013B Total Debt Service Capital Prolects Funds Permanent Improvement Revolving Fund Major Building Replacement Fund Police Equipment Revolving Fund Fire Equipment Revolving Fund Street Maintenance Fund Street Reconstruction Fund Total Capital Projects Revenues 111,200 0 100,100 158,450 450,250 56,000 45,000 $921,000 $89,490 210,800 149,051 171,336 293,117 207,204 320,965 441,535 563,153 $2,446,651 Revenues $949,585 30,000 183,246 6,400 201,422 4,079,907 $5,450,560 Appropriations 304,141 10,000 7,330 73,966 371,669 30,750 82,800 $880,656 119,000 206,200 155,170 203,310 281,891 169, 546 256,731 298,487 563,153 $2,253,488 Appropriations $1,236,100 9,200,000 182,600 40,000 5,718,922 $16,377,622 RESOLUTION 2014- Continued Enterprise Funds Operatinq Water Utility Fund Sewer Utility Fund Storm Drainage Utility Fund Street Light Utility Fund Recycling Fund Total Enterprise Operating Enterprise Funds Captial Water Utility Fund Sewer Utility Fund Storm Drainage Utility Fund Street Light Utility Fund Total Enterprise Capital $3,450,302 2,090,850 829,100 195,300 335,330 $6,900,882 ' i � : ► \ _ : $3,223,130 2,160,958 745,860 191,479 334,241 $6,655,668 $513,000 1, 000,110 682,534 12,000 $2,207,644 Internal Service Funds Self Insurance Fund 237 352 237 352 Total Internal Service $237,352 $237,352 Adopted by the Crystal City Council this 2nd day of December, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk ' i � : ► \ _ : City of Crystal RESOLUTION NO. 2014- RESOLUTION APPROVING THE 2015 PROPERTY TAX LEVIES WHEREAS, the City of Crystal Charter and State Law require adoption of an annual property tax levy and certification of that levy to the county auditor, and WHEREAS, the City Council has met to discuss the property tax levy, has provided notifications and publications, and has held public hearings in conformance with the requirements of the City Charter and State Law, and WHEREAS, the Housing and Redevelopment Authority levy is limited to .000185 of the taxable market value of all property located within the City of Crystal. NOW, THEREFORE, BE IT RESOLVED that there is levied upon all taxable property laying within the City of Crystal the following amounts: General Tax Levy Market Value Based Referendum Levy for Pool Bonds Debt Service County Highway 81 Debt Service Housing and Redevelopment Authority Total Levy $8,302,000 209,000 563,153 239,000 $9,313,153 BE IT FURTHER RESOLVED that the City Clerk shall certify to the Hennepin County Auditor a copy of this resolution approving the tax levies listed above for the City of Crystal. BE IT FURTHER RESOLVED that the full amount of the property tax levy for the Market Value Based Referendum Levy for Pool Bonds Debt Service as established when the bonds were sold is not needed due to the available balance in the debt service fund. Adopted by the Crystal City Council this 2nd day of December, 2014. ATTEST: Christina Serres, City Clerk Jim Adams, Mayor ' i � : � \ _ : �� oE IVlemorandum �RYSTAL DATE: November 25, 2014 T0: fVlayor and City Cauncil � FR�M: Anne Narris, Gity Manager �,r��,� SUBJECT: December 2 Hearing = Rdoptian of CIP and Issuance of Bonds — Public Works Facility At its September 2 meeting, the City Cauncil adopted Resolution #2014-68 (attached) calling for a public hearing on December 2 to consider a capital impravement plan (CIP) and the issuance of bonds relating ta the Public Works facility. At the December 2 hearing, the City Councii will consider whether t� issue bonds, in what amount and what type of bands. Resolution #2014-68 authorizes the issu�nce of up to $13,500,000 in bonds, The City Council can issue either general obligation (GO} CIP or lease-revenue bonds. GO CIP bonds require approval af a Capital Improvement Plan(attached) as well as authorizatian to sell the bonds, and both approvals require a supermajority (5 of 7 councilm�mb�rs voting affirmatively.) Such bonds are als� subje�t to � 30-day reverse referendum period: Lease-revenue bonds require approval by a simple majority but are more restricted in the amount thafi can be issued, as the City is prohibited fram having any equity in the facility at the time the bands are issued. Aft�r holding the h�aring, the Council ca►� consider the following actions: - Cantinue consideration of the CIP and bc�nding until December 16 when the er�fiire City Ceru�cil is present; - Cansider appraval af the CIP and authorizing the sale of GO CIP bonds in any amount; or -�ar�sider approval af lease-r�venue bonds in the amaunt of $13.5 million: Kennedy & Graven bond attarney Martha Ingram and Springsted representative Paul Steinman will be at fihe December 2 hearing to answer questions: Attach: ' i � : ► \ _ : CITY OF CRYSTAL, MINNESOTA RESOLUTION NO. 2014-68 RESOLUTION CALLING PUBLIC HEARING ON THE ADOPTION OF A FIVE-YEAR CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF GENERAL OBLIGATION BONDSTHEREUNDER BE IT RESOLVED By the City Council of the City of Crystal, Hennepin County, Minnesota (the "City"), as follows: l. Pursuant to Minnesota Statutes, Section 475.521, as amended (the "Act"), the City may issue general obligation bonds to finance capital expenditures under a five-year capital improvement plan without an election provided that, among other things, prior to issuing the bonds the City holds a public hearing regarding adoption of the Plan and the issuance of bonds thereunder. 2. The City has caused to be prepared its Capital Improvement Plan, 2014-2019 (the "Plan"), pursuant to the Act. 3. In accordance with the Act, the City Council hereby calls for a public hearing to be held on Tuesday, December 2, 2014, at approximately 7:00 PM, to consider the adoption of the Plan and the issuance of bonds thereunder. 4. The Council hereby authorizes and directs the City Clerk and City staff to publish a notice of public hearing in substantially the form set forth in EXHIBIT A attached hereto in the o�cial newspaper of the City or a newspaper of general circulation in the City at least 14 but not more than 28 days before the date of the public hearing. Adopted by the City Council of the City of Crystal, Minnesota, this 2nd day of September, 2014. �.. � _ < Mayor,-'' .� ATTEST: �L � ,� City Clerk 449256v1 MNI CR205-30 ' i � : ► \ _ : EXHIBIT A NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING REGARDING A FIVE-YEAR CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF GENERAL OBLIGATION BONDS THEREUNDER NOTICE IS HEREBY GNEN that the City Council of the City of Crystal, Minnesota (the "City") will meet on Tuesday, December 2, 2014, at or after 7:00 PM in the City Council Chambers at City Hall, 4141 Douglas Drive North in the City, to hold a public hearing concerning (1) the adoption of a five-year capital improvement plan for the City prepared in compliance with Minnesota Statutes, Section 475.521, as amended (the "Plan"); and (2) the issuance of general obligation bonds (the "Bonds") thereunder for the purposes set forth therein. The principal amount of the Bonds to be issued in 2014 under the Plan shall not exceed $13,500,000. If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent (5%) of the votes cast in the City in the last general election, is filed with the City Clerk within thirty (30) days after the public hearing, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. A copy of the Plan is available for inspection in the City Clerk's office at City Hall. Questions or comments may be directed to the City Clerk at 763-531-1000. All interested persons may appear and be hard at the public hearing either orally or in writing, or may file written comments with the City Clerk before the hearing. Dated: [Date of publication] BY ORDER OF THE CITY COUNCIL OF THE CITY OF CRYSTAL, MINNESOTA /s/ Chrissy Serres City Clerk City of Crystal, Minnesota A-1 449256v 1 MNI CR205-30 ' i � : ► \ _ : 2014 through 2019 Five-Year Capital Improvement Plan for the City of Crystal, Minnesota Adopted , 2014 451010v3 MNI CR225-420 ' i � : ► \ _ : CITY OF CRYSTAL FIVE-YEAR CAPITAL IMPROVEMENT PLAN 2014 THROUGH 2O19 I. INTRODUCTION In 2003, the Minnesota State Legislature adopted a statute that generally exempts city and town general obligation bonds issued under a capital improvement plan fi•om the referendum requiremeilts usually required for city halls, public works, public safety facilities and libi•acies. The statute on general obligation capital iinprovement plan bonds is Minnesota Statutes, Section 475.521 (the "Act"). II. PURPOSE Under the Act, a capital improvement is a major expenditure of City funds for the acquisition or betterment to public lands, buildings, or other improvements used as a city hall, town hall, library, public safety, or public works facility, which has a useful life of five yeais or more. Under the Act, capital improveinents do not include light rail tt�ansit or related activities, parks, road/bridges, administrative buildings other than a city hall or town hall, or land for those facilities. A Capital Improvement Plan ("CIP" or "Plan") is a document designed to anticipate capital impcovement expenditures and schedule them over a five-year period so that they may be purchased in the most efficient and cost effective method possible. A CIP allows the matching of expenditures with anticipated income. As potential expenditures are reviewed, the City considers the benefits, costs, alternatives and impact on operating expenditures. If a petition signed by votets equal to at least 5 percent of the votes cast in the last general City election requesting a vote on the issuance of bonds is received by the municipal clerk within 30 days aftec the public hearing, then the bonds may not be issued unless appr•oved by the voters at an election. The statute has established cei�tain criteria that must be considered for each project to be undertaken pursuant to this Plan (the "Projects"). These criteria are: 1. Condition of the City's existing infrastructure and projected need for repair or replacement 2. Demand for the improvement 3. Cost of the improveinent 4. Availability of public resources 5. Level of ovet�lapping debt 451010v3 MNI CR225-420 ' i � : ► \ _ : 6. Cost/benetits of alternative uses of funds 7. Operating costs of the proposed improvements 8. Alternatives foj• providing services most efficiently through shared facilities with other municipalities or local governments The Plan is designed to be updated on an annual basis. In this �nanner, it becomes an ongoing fiscal planning tool that continually anticipates future capital expenditures and funding sources. III. PLAN SUMMARY This Plan is intended to describe and analyze the need fof� the Projects in accordance with the Act. The City may modify this Plan fi�om year to year as authorized by the Act. Following is a summary of estiinated expenditures for the Projects: 2014 Exnenditures 1. The City intends to construct a new public works facility. The estimated cost for the facility is $13,500,000, of which the City intends to spend approximately $4,300,000 in 2014. This project is to be funded with some combination of bond proceeds and moneys from the City's Major Building Replacement Fund. 2015 Expenditures 1. The City intends to complete construction of a new public works facility. The estimated cost for the facility is $13,500,000, of which the City intends to spend approximately $9,200,000 in 2015. This p►•oject is to be funded with some combination of bond proceeds and moneys from the City's Majoc Building Replacement Fund. 2016 Expenditures None anticipated at this time. 2017 Expenditures None anticipated at this time. 2018 Expenditures None anticipated at this time. 2019 Expenditures None anticipated at this time. 2 451010v3 MNI CR225-420 ' i � : ► \ _ : Analysis The City has analyzed the eight points required by the Act for the Projects on an individual basis and as a whole. The findings are as follows: 1. Conditions of City Infrastructure, Including the Projected Need for Repair or Replacement and Need for the Project The existing facility is outdated, violates current codes and is in the flood plain. After extensive review, it was determined constructing a new facility is more cost-effective than retrofitting the current facility. 2. Likely Demand for the Project All Public Works operations will be housed in the new facility. 3. Estimated Cost of the Project The estimated cost, including architecturaVengineering, contingency, legal and bonding, of the 2014/2015 Project (the only Project for which bond authoeization is requested) is set forth in Appendix A. 4. Available Public Resources The City has a fund balance in its Major Building Replacement Ftmd, and expects to expend moneys from this fund to pay some portion of the cost of the 2014/2015 Project. 5. Level of Overlapping Debt in the City As of December 31, 2013, the level of overlapping debt in the City is provided in the table below: 6. Relative Benefits and Costs of Alternative Uses of the Funds The proposed Project could potentially be �nanced through the issuance of lease-revenue bonds. However, both costs of issuance and overall debt service payments would be higher, since lease-revenue bonds are not general obligation debt and are therefore not as attractive to potential purchasers. The issuance of general obligation capital improvement plan bonds represents the most cost-efficient way to finance the proposed Projects. 451010v3 MNI CR225-420 ' i � : ► \ _ : 7. Operating Costs of the Proposed Project Operating costs are expected to be reduced with the proposed impt•ovements. In addition, repairs and maintenance costs are anticipated to decrease due to the new construction. Furthermore, the City does not expect to incur the costly repairs required to keep the existing public wocks facilities running. New systems will reduce operating cost and efficiency. 8. Alternatives for Providing Services Most Efficiently Through Shared Facilities with Other Municipalities or Local Government Units All proposed capital iinprovements are being made to consolidate existing City facilities, and as such, there would be no greater efficiency achieved through constructing shared facilities with other local government units. IV. FINANCING THE CAPITAL IMPROVEMENT PLAN The total amount of requested expenditures under the CIP is expected not to exceed $13,500,000. These expenditut•es ace to be funded, in part, by the sale of the City's general obligation capital impt�ovement plan bonds in the maximum amount of $13,500,000 in the year 2015 for the Project listed under the 2014/2015 Expenditures. In the financing of the CIP, two statutoiy limitations apply. Under Minnesota Statutes, Chapter 475, as amended, with few exceptions, a municipality cannot incur debt in excess of 3% of the assessor's Taxable Market Value ("TMV") for the municipality. In the case of a municipality with a population of 2,500 or less, the bonds ar�e not subject to the net debt limits. The City's 2010 Census population was 22,151. Therefore, the proposed general obligation capital improvement plan bonds to be issued in the years 2014 thcough 2019 would be subject to the debt limit. Another limitation on bonding under the Act is that without referenduin, the total amount that can be used for principal and interest in any one year for CIP debt cannot exceed 0.16% of the TMV for the City. In payable year 2014, the City's TMV was $1,441,224,900. Therefore, the total amount available to be used to pay principal and interest under this Plan is $2,305,960 per year ($1,441,224,900 x 0.16%). Under this CIP the City may issue up to $13,500,000 in general obligation capital improvement plan bonds in the years 2014 through 2019 to finance the Projects. However, the City intends to approve the issuance of general obligation capital improvement plan bonds in an amount that takes into account the existing fund balance in the Major Building Replacement Fund, making a smaller bond issue likely. If the City were to issue general obligation capital improvement bonds in the maximum principal amount of $13,500,000 for the 2014/2015 Project, the 2015 bond issue would be repaid over a period not to exceed thirty (30) yeat�s pursuant to the Act. The annual principal and interest payments would be estimated not to exceed $1,018,382 ovet� 20 years at a rate of 3.64% per annum. Expected debt service on the proposed bonds for the 2014/2015 Project is within the statutory limits. 4 451010v3 MNI CR225-420 ' i � : ► \ _ : Annual Review of the Capital Improvement Plan The City Council, using the process outlined in this CIP, may review this CIP annually, taking into account proposed expenditut•es, making priority decisions and seeking funding for those expenditures it deems necessaiy for the City. If deemed appropriate, the City Council will prepare an update to this CIP. (The reinainder of this page is intentionally blank.) 451010v3 MNI CR225-420 APPENDIX A ESTIMATED COSTS OF PROJECTS Public Works Facility: Ex�enditure Site acquisition/clearance Construction Costs TOTAL A-1 451010v3 MNI CR225-420 ' i � : ► \ _ : Amount $3,000,000 $9,200,000 $13,500,000 RE(iULAR A(iE�DA : REGULAR AGENDA #1 � ��iv�iL ��r�FF ��°r c►TYt°�' VV�ter�lide� ��rfa�� I��ndi�i�n #201A�-a6 CRYuT�L FR ; Torn aihisen, ubli� ork� ir��t�r �ity n tn�er it�: Ann� tel�rri�, City Manag�r (for D�cember 2 City C�un�il �llee#ing) rj . - .- . � . . . .- t� . - . . � . . . . 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M�thi��n City n in�er/Dir�ci�r of �u�lic orl�� i:/pubworks/projects/2014/2014-06 Water Slides Geicoat Rehablcouncilmem � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... � COUNCIL STAFF REPORT � '��TY;°� State Aid Route Chanqes - Phase 14 North Lions `CRYSTAL p FROM: Tom Mathisen, Public Works Director & City Engineer TO: Anne Norris, City Manager (for December 2 City Council Meeting) DATE: November 24, 2014 RE: State Aid Streets Revocation, Designation, and No Parking The Phase 14 North Lions Park Street Reconstruction project area includes the State Aid Streets Elmhurst, Hampshire, and 62"d Avenues, and a portion of 60th Avenue. The City's current comprehensive plan calls for 58th Avenue from West Broadway to Elmhurst in Phase 14; and 58t" Avenue from Regent to Orchard, and Regent Avenue from 56t" Avenue (Bass Lake Road) to 58th Avenue in Phase 16 be designated as State Aid routes. Please see the attached graphics. To create the necessary qualifying mileage to allow this to happen, it will require the revocation of the existing routes listed below. These routes are near Bassett Creek Park and due to the closure of the 29t" Avenue connection to Highway 100 in 2001 they no longer meet State Aid criteria. Medicine Lake Road from Douglas Drive to the pedestrian bridge. Brunswick Avenue from Medicine Lake Road to 32nd Avenue. These routes were built to State Aid standards in 1997 as part of the Phase 3 project. The proposed route changes are similar to what happened in both the Phase 11 and Phase 13 projects when a number of routes were revoked, and new routes were designated... In the case of Phase 14, all the State Aid routes will be built 32 feet wide which is about two feet wider than they currently are. A 32-foot width is the minimum width the State Aid rules allow for a local street and still allow parking on one side only. In order for the City to be able to collect the State Aid construction dollars, these standards must be followed just as they have been throughout the previous thirteen reconstruction Phases. This was all discussed at the recent Council work session. On November 4, 2014, the attached letter was mailed to those properties bordering existing and proposed State Aid routes in the Phase 14 project area. The letter informed the property owners that sidewalks would not be part of the Phase 14 project. � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... It also described the State Aid Street program and the proposed designation of 58tn Avenue and the proposed No Parking designations on the south side of 58t" Avenue, and the west side of the Elmhurst — Hampshire Avenues corridor. The City received a small number of positive comments regarding no sidewalks, and no comments regarding the designation of 58th Avenue, the No Parking designations, and the proposed reconstruction in 2015. This agenda item for the December 2 meeting addresses the required route changes and No Parking assignments. At this time it is necessary to approve the route and No Parking designations so they can be submitted to State Aid MNDOT for final review and approval. This is also necessary because at this point in the project design, the location of the State Aid routes is required in order to design the new drainage system and the streets based on State Aid rules. It is recommended that the Council adopt the following three resolutions: Resolution revoking portions of Medicine Lake Road and Brunswick Avenue as State Aid Streets. Resolution designating portions of Elmhurst, Regent and 58th Avenues as State Aid Streets. Resolution establishing the south side of portions of 58th Avenue, and the west side of the Elmhurst-Hampshire Avenue corridor as No Parking. R spectfully ubmitt d Thomas A. Mathisen City Engineer/DPW I:/pubworks/projects/phase14/stateaiddesignationmem � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... RESOLUTION NO. 2014 - REVOKING PORTIONS OF MUNICIPAL STATE AID (MSA) STREETS MEDICINE LAKE ROAD AND BRUNSWICK AVENUE NORTH All in the City of Crystal, Minnesota THIS RESOLUTION passed on the 2nd day of December 2014, by the City of Crystal in Hennepin County, Minnesota. The Municipal Corporation shall hereinafter be called the "City," WITNESSETH: WHEREAS, it is desirable to revoke portions of Medicine Lake Road and Brunswick Avenue in order to designate new State Aid Streets in the Phase 14 North Lions Park, Project #2014-14 project area, and Phase 16 Skyway Park Street Reconstruction project area; and WHEREAS, it therefore becomes necessary to revoke those portions of the existing State Aid System as listed below: Brunswick Ave Brunswick Ave Medicine Lk. Rd. Medicine Lk Rd Medicine Lk Rd Md Lk Rd to 1,750'S of 32°d Av S.A.116-330-010 1,750'S. of 32°d Av to 32°d Av S.A. 116-330-020 Douglas Drive to .06 mi. east S.A.116-334-010 0.06 mi east of Douglas to Zane Av S.A. 116-334-020 Zane Av to Hwy 100 frontage road S.A. 116-334-030 Total revoked 0.16 mi. 0.33 mi. 0.06 mi. 0.20 mi. 0.27 mi. 1.02 mi. 845 feet 1,742 feet 317 feet 1,056 feet 1,426 feet 5,386 feet NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL that the streets described above are hereby revoked as MSA Streets of Crystal, subject to the approval of the Commissioner of Transportation for his consideration; AND FURTHER, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his/her consideration. Adopted this 2nd day of December, 2014. Jim Adams, Mayor (Continued on next page) � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... ATTEST: Christina Serres, City Clerk I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the Crystal City Council on December 2, 2014. (SEAL) (City Clerk) City of Crystal I:pubworks/projects/phasel4/State Aid/Stateaidrevokeres � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... RESOLUTION NO. 2014 - ESTABLISHING MUNICIPAL STATE AID (MSA) STREETS 58TH AVENUE NORTH and ELMHURST AVENUE NORTH AND REGENT AVENUE NORTH All in the City of Crystal, Minnesota THIS RESOLUTION passed on the 2nd day of December 2014, by the City of Crystal in Hennepin County, Minnesota. The Municipal Corporation shall hereinafter be called the "City," WITNESSETH: WHEREAS, it is clear to the City that due to scheduled construction of the Phase 14 North Lions Park Street Reconstruction Project #2014-14, and the future proposed Phase 16 Street Project, it is desirable to designate new State Aid routes by using mileage that has become available due to the revocation of certain other routes in the City's MSA system; and WHEREAS, it therefore becomes necessary to designate the 1,690 foot (0.32 mile) portion of 58th Avenue N. between West Broadway Avenue (Hennepin County Road 8) in an east direction to Elmhurst Avenue N., as a State Aid Street; and to designate the 1,056 foot (0.20 mile) portion of 58th Avenue N. from Regent Avenue N. in an east direction to Orchard Avenue (Bass Lake Road — Co. Rd. 10) as a State Aid Street; and to designate the 1,531 foot (0.20 mile) portion of Regent Avenue N. from 56th Avenue (Bass Lake Road — Co Rd 10) in a north direction to 58t�' Avenue N.. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL that the roads described as follows, to-wit: 1,690 foot (0.32 mile) portion of 58th Avenue N. between West Broadway Avenue (Hennepin County Road 8) in an east direction to Elmhurst Avenue N.; the 1,056 foot (0.20 mile) portion of 58ih Avenue N. from Regent Avenue N. in an east direction to Orchard Avenue (Bass Lake Road — Co. Rd. 10), and the 1,531 foot (0.20 mile) portion of Regent Avenue North from 56`h Avenue (Bass Lake Road — Co Rd 10) in a north direction to 58th Avenue N., be and hereby are established as MSA Streets of Crystal, subject to the approval of the Commissioner of Transportation of the State of Minnesota; AND FURTHER, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his/her consideration, and that upon approval of the designation of said roads or portions thereof, that same be constructed, improved and maintained as MSA Streets of the City of Crystal. Adopted this 2nd day of December, 2014. Jim Adams, Mayor (Continued to page 2) � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... ATTEST: Christina Serres, City Clerk I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the Crystal City Council on December 2, 2014. (SEAL) (City Clerk) City of Crystal I:pubworks/projects/phase 14/State Aid/Stateaiddesignationres � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... RESOLUTION NO. 2014 - RELATING TO PARKING RESTRICTIONS ON 58TH AVENUE NORTH AND ELMHURST AVENUE All in the City of Crystal, Minnesota THIS RESOLUTION, passed on the 2nd day of December 2014, by the City of Crystal in Hennepin County, Minnesota. The Municipal Corporation shall hereinafter be called the "City," WITNESSETH; WHEREAS the City has planned the improvement of 58��' Avenue N. from West Broadway Avenue (County Road 8) to Elmhurst Avenue N.; and of Elmhurst Avenue N. from 56th Avenue N. (Bass Lake Road - Co Rd 10) to 60th Avenue N.; and 60th Avenue N. to Hampshire Avenue N.; and of Hampshire Avenue N. from 60th Avenue N. to 62°d Avenue N.; and WHEREAS, the City will be expending State Municipal Street Aid Funds on the improvement of these streets; and WHEREAS, the improvements will not provide adequate width for parking on both sides, and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions, all according to State Aid Operations Chapter 8820. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL: That the City shall ban the parking of motor vehicles at all times on the south side of 58`n Avenue N. from West Broadway Avenue (County Road 8) to Elmhurst Avenue N.; and on the west side of Elmhurst Avenue N. from 56th Avenue N. (Bass Lake Road - Co Rd 10) to 60th Avenue N.; and on the south side of 60th Avenue N. from Elmhurst Avenue N. to Hampshire Avenue N.; and on the west side of Hampshire Avenue N. from 60th Avenue N. to 62"d Avenue N. Adopted this 2nd day of December 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk Cpubworks/projects/phasel4/State Aid/StateaidNoparkres �- . REGULAR AGENDA #2 LE N� �0� �� i�N �`"��N � - � � �"� � �r�,°�� r �� : �; �S � �7 � S � p'� 2gTN P�- N ,.....,�..,..,,. � s�� ; � � �� #:, � , � - �,.�.� a R .i � � � � �� _.0 z�1,�� . s��" ` �'��' � % � i'� f` � ;�) � � �� ! � #�, i. u■ � ��a ` � � T � � 4 .;� �� q �f �,� � � -- _ __ • ("`' �)`4,ra (�y��iiG, 1 I k, e - i __ � � � I � � ' iV I �� e�se 61d8 Bi45.�. 61#3 � SU . ; . i I � Q 8139 8f38.. 6133 6130 �. � � �Srat��qg �«��^� .. . . . , ,,,,. i ; � 61 ' ' , � I� ..:81P7 b12d . p � J . ,.#�� ' � . 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Q ` a � } � z z 56th' PL> ; �r� ' � LAKE Rpa � .�Q ' ; _W ,,�� , > > � � � -- ''c� ° . <t .� W;c� �-, 56th � d c� e � � � AVEe � , ' e q ._�.....rJ.•.. g� ��oC� . p.. � ,� ' ; ,--� , :...... s: : w � �— � a Q AVEn � Ne c' : th F— T win , 53rd h AVEo � PERRY CIRe Lak:es A°� 2a � 53rd � 20 � AVEo Na le SHEF2BURNE A` 3e � _w zw 2e ANGELINE ,A � 52nd � o�a �`��`�' AVE< No 3o UNITY CTa BERNARD � � AVEd ! �o ,ANGELINE C \ 51st � z AVEn � Ne � �1 w --� a J AVEe o w No Q � :; , i— > � ' � 50th '� AVEo � Ne Twin � � AVEo Ne Lak;es � � I ; q9th ` � AVEo Na � (: � ; ,�LAKE SIDE AVee� j < ��1.1/��1.�..11.�� 48th AVE iN. d � � r C�< j t , �` gY�aN � � � `` � � � — �i � AVEa , � � w� ( . __._ — _._.. ---- ; ; � � -�" 3iz�" � n(-II-I 47 th AV Ee ' ` , .:_.� �-.: ,�,. .�. ,v.. -mn -d- � �-.. � ,r rr-v � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... - '�:� 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 � � � ';C�'rYjoe Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov ;CRYSTAL ;l _ _,. .. , TO: Phase 14 North Lions Park Street Project Property Owners and Residents Bordering State Aid and Proposed State Aid Streets FROM: Tom Mathisen, City Engineer/Director of Public Works Aaron Ditzler, Short Eliot Hendrickson (SEH), Project Manager DATE: November 4, 2014 RE: Sidewalks and State Aid Streets Sidewalks Through previous mailings starting this past June, many of you are aware of the pending street reconstruction project ordered by the Crystal City Council on October 7, 2014. As part of this project, sidewalks were proposed along the north side of 58t" Avenue and on one side of Elmhurst Avenue from Bass Lake Road to 62"d Avenue via Hampshire Avenue. Please refer to the attached project area graphic to help understand the balance of this memorandum. Due to the elevated boulevards in some areas along the Elmhurst corridor, and accompanying steeper driveways, City staff, the City Council, and some adjacent property owners had concerns regarding the impact of sidewalks in this part of the project. Some of the impacts would include retaining walls, tree removal, relocating power poles, and in some cases steeper and possibly shorter driveways. At the October 16 Council work session, the Crystal Engineering Department was instructed to conduct a mailed survey of property owners abutting the streets with the proposed sidewalks, to determine resident preferences. Meanwhile, the project consultant SEH had been awarded the contract to commence project design. Many of you may have noticed the survey crews collecting data regarding the location of the existing streets and property corners, plus the location of driveways and the elevations of garage floors and other properties data. SEH was instructed to focus initial field work efforts along the streets with the proposed sidewalks. That data became available October 29 and was immediately analyzed. It has been determined that the driveways to a number of properties along the Elmhurst sidewalk corridor would be impacted in too much of a negative way by becoming shorter and steeper. There would also be a number of the other impacts noted above. (over) � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... For this reason it has been determined by the Engineering Department that installing a sidewalk along the Elmhurst corridor would not be possible given the State Aid requirement that the street must be 32-feet wide with parking allowed on only one side. State Aid design standards would allow a 26-foot wide street which would more readily accommodate a sidewalk on one side, but this roadway would be four feet narrower than the 30-foot wide city standard. In addition, parking would have to be banned on both sides per State Aid standards. Since it would be a hardship to have No Parking on both sides, especially for the properties on the east side of Elmhurst, the 26-foot wide option was not considered to be viable. Because the Elmhurst sidewalk is now considered not feasible, the proposed 58tn Avenue sidewalk will also not be built because it would dead end at Elmhurst Avenue. Therefore, instead of the survey letter, this letter will serve to notify property owners that sidewalks in new locations will not be part of Phase 14. State Aid Streets Cities are allowed to designate up to 20% of their local streets as State Aid. If these streets are built to the above mentioned standards, the City will be reimbursed with State gas tax dollars. To reduce the special assessment cost to affected single family property owners, it is important to have State Aid streets designated in each of the 16 street reconstruction Phases. These dollars are used to subsidize all single family assessments. The attached graphic shows the existing and proposed (58t" Avenue) State Aid streets. The only difference between a State Aid street and a non-State Aid local street is the State Aid street is two feet wider, parking is on one side only, and the street has somewhat thicker gravel and asphalt. For Phase 14, this means that with 58tn Ave. designated State Aid, it along with Elmhurst and Hampshire Avenues, will be built two feet wider and the south side of 58th Avenue and the west side of Elmhurst and Hampshire Avenues will be posted No Parking. As part of the design process for previous Phases, a special neighborhood meeting was held in December for owners/residents bordering the existing and any proposed State Aid streets. The main reason for these meetings was to discuss proposed sidewalks and the above discussed design requirements. Because sidewalks are no longer proposed, there will not be a December special meeting. If you have any questions about the information in this memorandum or want to voice your opinion, please contact the Crystal Engineering Department staff at either Mick.Cvert(a)crystalmn.gov or Tom.Mathisen(c�crystalmn.qov. Thank you for your attention to these important issues. REGULAR AGENDA #3 MEMORANDUM DATE: November 25, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager Kimberly Therres, Assistant City Manager/Human Resources Manager RE: 2014 - 2016 Contract with Law Enforcement Labor Service (Local #56) - Police Supervisors PURPOSE To request City Council approval of the 2014 - 2016 Law Enforcement Labor Services (Local #56) Police Supervisors Labor Agreement. BACKGROUND The following are the proposed changes in the 2014 -16 contract: Duration: 3 years, 2014, 2015 and 2016 This will be a three year contact and in 2015 only employees employed as of the date of the Employer approval of the agreement will receive retroactive pay and benefits. New Article Effective 1/1/2015 retroactive pav and benefits shall be paid only to employees employed as of the date of Emplover �proval of the successor collective bar ag inin� a�reement. 2. Wages: 2% increase for 2014 2.5% increase for 2015 2% increase for 2016 In 2015, Police Lieutenants will convert to the merit pay system and to the Police Lieutenant gi�ade of the City of Crystal Compensation Plan. They will be eligible for annual merit increase based on the results of a performance evaluation. In addition, allowing for flexibility regarding wages upon promotion and eliminating duplicate language. 27.3 Police Lieutenant , • , $�- $7,095.33 per month base wage for January through December 2014. � • ��• - - - - � - - �� _ _ _ ��• - _ . REGULAR AGENDA #3 Effective Januaiy 1 2015 Police Lieutenants convert to the Police Lieutenant �rade �E16) of the City of Crystal Compensation Plan with a minimum and maximum �arlX salar �}_ran�e Salar ��e minimums and maximums will be adiusted to reflect the �eneral wa�e increase: Police Lieutenants will be eli�ible for annual merit increases. Annual merit increases will be determined based on the results of a performance evaluation, at an employee's first six month anniversary and thereafter on an annual basis, coincidin� with the em�lovee's anniversary in their current position. The merit increase determination is based on the total of the numeric ratin�s received for each cate�orv shall be divided bv the number of cate�ories Increase levels will correlate to final ratings as described below All increases will be calculated on base wa�es. Emplovees with ratin�s that correlate to an increase but who are at the maximum of their �av range will receive a lump sum award equal to the correlatin� percent of their base�av Lump sum awards are not added to the employee's base pav. A final ratin� between... Merit Increase of 0 — 3.4 0% 3.5 — 6.4 1.5% 6.5 — 8.4 2.25% 8.5 — 10 3% The Citv Mana�er has final a�proval of all merit increases. The Citv, as fiscally possible will bud�,et an annual amount for merit increases. The Increase levels available will be based on this annual bud�et amount There is no obli�ation on the part of the City to award merit increases even thou�h an amount is bud�eted. Because this program is designed to reward specific behaviors and performance levels the Citv is obli�ated to onlv a�prove increases which in their professional judgment are truly merited and meet the pro rg am �urpose and �uidelines. 27.4 B. Wages upon Promotion Upon promotion, a current employee sk�et�-1� mav receive at least 90% of the contract rate of pay for the position to which that employee is promoted. If this formula does not result in a pay increase for the employee, the employee will start at their cucrent rate of pay plus 50% of the difference between their current pay and the rate of pay of the position to which they ace being promoted for the Employee's ficst year. This rate will then increase to 100% of the contract rate when the Employee meets the full qualifications of the position or at one year, whichever comes iirst. - - - .� �.� - -- - REGULAR AGENDA #3 3. Insurance: The changes include adjusting the employer contribution towards the health insurance premiums, corrects language related to the flexible benefit plan and adds language regarding the Affordable Care Act. 2014 Single Employee + Spouse �mployee + Child(ren) Pamily 2015 Single �mployee + Spouse Employee + Child(ren) Family Contribution): 2013 Employer Contribution $637.00 $896.33 $896.33. $],109.33 Contcibution): 2014 Employer Contribution $721.50 $982.00 $982.00 $1,275.00 2014 Premium — BCBS 2014 Premium $30 Copay BCBS - $30 Copay w/ 90/10 % Coins. $758.00 $721.50 $1,592.00 $1,516.00 $1,971.00 2015 Premium — BCBS $30 Copay $838.74 $1,760.24 $1,676.24 $2,179.24 $1,516.00 $1,443.50 $1,875.50 2015 Premium BCBS- $30 Copay w/ 90/10 % Coins. $798.74 $1,676.24 $1,596.24 $2,073.74 2014 Premium 2014 Employer HDHPw/HSA Contribution $500.00 $721.50 $1,0�0.50 $982.00 $1,000.00 $982.00 $1,300.50 $1,275.00 2015 Premium I 2015 Employer HDHP w/HSA Contribution $553.24 $798.74 $],160.74 $1,090.00 $1,105.74 $1,090.00 $1,436.74 $1,430.74 The agreement shall be reopened for the sole _purpose of ne otg iatin� the Emplover's contribution toward group health insurance premiums for 2016. Article 21.4 —Language Change (change employee to employer's and change account to plan) "Employees may elect to participate in the Employer's flexible benefit ac�e�-plan." New Article — 21.5 — Affordable Care Act In the event the health insurance�rovisions of the A�reement fail to meet the requirements of the Affordable Care Act and its related re�ulations or cause the Emplover to be subiect to a penaltv tax or fine the Union and the Em�ployer will meet immediately to bar�ain over alternative provisions so as to com�l,v with the Act and avoid or minimize any penalties, taxes or fines for the Emplo�r. 4. Savings Clause: Language change to be able to meet and negotiate, in the event that a provision of the agreement becomes a violation of the law of the United States, State of Minnesota or City of Crystal. Article 8 - New Language This Agr�eement is subject to the laws of the United States, the State of Minnesota and the City of Crystal. In the event any provision of this Agreement shall be held to be contrary to law by a cow-t of competent jurisdiction or administrative rulin�s from whose final judgment or decree no appeal has been taken within the time provided, or is in violation of le�islation or administrative regLulations, such provisions shall be voided. All other provisions of this Agreement shall continue in full force and effect. T'� ��'�'' '�''^�''";^" REGULAR AGENDA #3 ,�� ;�^„�� * +�� • r;**n� ,• ��* ^� A•*h��• Y r+y�, The �arties a�ree to immediately ii � �u��vr �i�ii�i u. � meet and ne�otiate a substitute for the invalidated provision. Injury on Duty: Change the time period for how long an employee will be paid the difference between the Employee's regular pay and Worker's Compensation insurance payments to hours rather than days. The waiting period will also change to three working days to be consistent with state law. Article 25 — Injury on Duty Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer, will be paid the difference between the Employee's regular pay and Worker's Compensation insurance payments for a period not to exceed ' seven hundred twentv (720) workin h� ours per injurv, not charged to the Employee's vacation, sick leave or other accumulated paid benefts, after a�-(�3 three � working day initial waiting period per injury. The €��3 three 3 working day period shall be charged to the Employee's sick leave account less Worker's Compensation insurance payments. 6. Work Schedules: Given the conversion of Police Lieutenants moving to a merit pay system, the work year for Police Lieutenants needs to be adjusted. Article 12.1 The normal work year for Police Ser e� ants is two thousand and eighty (2,080) hours to be accounted for by each Employee through: a) hours worked on assigned shifts; b) holidays; c) assigned training; and d) authorized leave time. The normal work �ar for Police Lieutenants in 2014 is two thousand and ei�htv (2,080) hours in 2015 and 2016 it is two thousand ei�y ei�(2 088) hours, to be accounted for by each Emplovee throu� a) hours worked on assi�ned shifts; b) holidavs; c) assi�ned training; and d) authorized leave time. 7. Longevity and Educational Incentive Given the conversion of Police Lieutenants moving to a merit pay system they will no longer be eligible for the longevity and educational incentive. The following terms and conditions are effective for Police Ser�eants and Lieutenants in 2014 and only for Police Ser�eants in 2015 and 2016 Effective January 1 2015 Police Lieutenants will not be eligible for Lon J�evity and Educational Incentive: 26.1 After four (4) years of continuous employment, each Employee shall choose to be paid three percent (3%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. REGULAR AGENDA #3 26.2 After eight (8) years of continuous employment, each Employee shall choose to be paid supplementaiy pay of five percent (5%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.3 After twelve (12) years of continuous employment, each Employee shall choose to be paid supplementary pay of seven percent (7%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.4 After sixteen (16) years of continuous employment, each Employee shall choose to be paid supplementary pay of nine percent (9%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.5 Employees may choose supplementary pay either for length of service or for educational credits no more often than once every twelve (12) months. 26.6 Supplementary pay based on educational credits will be paid to Employees after twelve (12) months of continuous employment at the rate of: Education Credits Stated in Terms of College Quarter Credits 45 - 89 90 - 134 135 - 179 l 80 or more Percentage Pay Increment 3% 5% 7% 9% Not all courses are to be eligible for credit. Courses r•eceiving qualifying ccedits must be job-related. (Thus, a 4 year degree is not automatically 180 credits -- or a 2 year cei�tificate is not automatically 90 credits.) Job related courses plus those formally required to enter such courses shall be counted. If Principles of Psychology (8credits) is reguired before taking Psychology of Police Work (3 credits), completion of these courses would yield a total of 1 l qualifying credits. C.E.U.'s (Continuing Education Units) in job-related seminars, short courses, institutes, etc. shall also be counted. The Employer shall determine which courses are job-related. Disputes are grievable based on the criteria outlined in the award of Minnesota Bureau of Mediation Services Case No. 78-PN-370-A. Attached is a copy of the contract. The union has signed the agreement. FINANCIAL IMPLICATIONS The 2014 adopted Budget and the 2015 proposed Budget includes sufficient funds for the proposed settlement. The settlement is consistent with the wage and beneft adjustment for Local 44 (Police Officers, Local 49 (Public Works) and non-repr•esented employees for 2014. The settlement is also consistent with the wage and benefit adjustment for Local 44 (Police Officers) for 2015 as well as with Council direction regarding a multi-year contract. COUNCIL ACTION REQUESTED Motion approving the 2014 — 2016 proposed contract with Law Enforcement Labor Service (Local #56) and authorizing the Mayor and City Manager to sign the contract on behalf of the City. REGULAR AGENDA #3 2014 - 2016 LABOR AGREEMENT BETWEEN THE CITY OF CRYSTAL AND LAW ENFORCEMENT LABOR SERVICES (Police Supervisors) Effective January l, 2014 through December 31, 2016 ITEM Ai�ticle 1 Article 2 Article 3 Article 4 Article 5 Ai�ticle 6 Article 7 Article 8 Article 9 Article 10 Article 11 Article 12 Article 13 Article 14 Article 15 Article 16 Article 17 Article 18 Article 19 Article 20 Article 21 Article 22 Article 23 REGULAR AGENDA #3 TABLE OF CONTENTS PAGE Purpose of Agreement .................................... l Recognition ....................................................1 Definitions......................................................1 Employer Security ..........................................2 Employer Authority .......................................2 Union Security ...............................................3 Employee Rights: Grievance Procedure ........3 Savings Clause ...............................................6 Seniority.........................................................6 Discipline.......................................................7 Constitutional Protection ...............................7 Work Schedules .............................................7 Overtime, Court Time and Call Back ............8 EarlyReport ...................................................9 SickLeave ......................................................9 Severance .......................................................10 Tuition............................................................10 Vacation Schedule .........................................11 Holidays.........................................................11 Working Out of Classification .......................12 Insurance ........................................................12 Insurance after Retirement .............................13 StandbyPay ....................................................14 � Article 24 Article 25 Article 26 Article 27 Article 28 Article 29 REGULAR AGENDA #3 Uniforms........................................................14 Injury on Duty ................................................14 Longevity and Educational Incentive .............15 WageRates ....................................................16 Waiver .............. . .... .............. .... .. . ..... .. ... ......... .18 Duration.........................................................18 � REGULAR AGENDA #3 LABOR AGREEMENT BETWEEN THE CITY OF CRYSTAL AND LAW ENFORCEMENT LABOR SERVICES (LOCAL #56) ARTICLE 1- PURPOSE OF AGREEMENT This agreement is entered into between the City of Crystal, hereinafter called the Employer, and the Law Enforcement Labor Services, Inc. (Local #56), hereinafter called the Employees. It is the intent and purpose of this Agreement to: 1. Place in written form the terms and conditions of employment for the duration of this Agreement, and, 2. Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application. 3. Establish certain hours, wages and other conditions of employment. 4. Specify the full and complete understanding of the parties. ARTICLE 2 — RECOGNITION 2.1 The Employees covered by this Agreement are: Police Sergeants and Police Lieutenants or other classifications covered by the certification of the Minnesota Bureau of Mediation Services. ARTICL� 3 — DEFINITIONS 3.1 EMPLOYEE: Police Sergeants and Police Lieutenant. 3.2 DEPARTMENT: The City of Crystal Police Department. 3.3 EMPLOYER: The City of Crystal. 3.4 UNION: Law Enforcement Labor Services, Inc. (Local #56). 3.5 CHIEF: The Chief of the City of Crystal Police Department. -1- REGULAR AGENDA #3 3.6 OVERTIME: Work performed at the express authorization of the Employer in excess of the Employee's scheduled shift. Police Lieutenants are only eligible for overtime pay for specific non-City payroll special projects (i.e. Drug Task Force, safe & sober grant and DWI projects); otherwise Police Lieutenants are ineligible for overtime. 3.7 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.8 REST BREAKS: Periods during the SCHEDULED SHIFT during which the Employee remains on continual duty and is responsible for assigned duties. 3.9 LLTNCH BREAK: A period during the SCHEDULED SHIFT during which the Employee remains on continual duty and is responsible for assigned duties. 3.10 STRIKE: Concerted action in failing to report for duty; the willful absence from one's position; the stoppage of work, slow-down or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations or employment. ARTICLE 4 - EMPLOYER SECURITY The Employee agrees that during the life of this Agreement that the Employee will not cause, encourage, participate in or support any strike, slow-down or other interruption of or interference with the normal functions of the Employer. ARTICLE 5 -EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all personnel, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of pet•sonnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify establish, or eliminate. -2- REGULAR AGENDA #3 ARTICLE 6 - UNION S�CURITY 6.1 The Employer shall deduct from the wages of Employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate an Employee from the bargaining unit to act as steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the Employee bulletin board for posting Union notice(s) and announcement(s). It shall be the responsibility of the Union Steward to monitor and maintain the bulletin board for compliance with City and department policy. 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7- EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Processin� of a Grievance It is recognized and accepted by the Employee and Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the Employee has notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work program of the Employer. 7.3 Procedure Grievances, as defined by Sub-Section 7.1, shall be resolved in conformance with the following procedure: Step 1• An Employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. The Employer-designated representative will discuss and -3- REGULAR AGENDA #3 give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance, not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested. Any grievance not appealed to Step 2 within ten (10) calendar days shall be considered waived. Step 2• If appealed, the written grievance shall be presented by the Employee and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Employee the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer- designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Employee within ten (10) calendar days shall be considered waived. Step 3• If appealed, the written grievance shall be presented by the Employee and discussed with the Employer-designated Step 3 representative. The Employer-designated representative shall give the Employee the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer- designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Employee within ten (10) calendar days shall be considered waived. Optional Mediation Step 1. If the grievance has not been satisfactorily resolved at Step 3, either the Union or the Employer may, within ten (10) calendar days, request mediation. If both parties agree that the grievance is suitable for mediation, the parties shall submit a joint request to the Minnesota Bureau of Mediation Services for the assignment of a mediator. 2. Grievance mediation is an optional and voluntary part of the grievance resolution process. It is a supplement to, not a substitute for, grievance arbitration. When grievance mediation is invoked, the contractual time limit for moving the grievance to arbitration shall be delayed for the period of inediation. Either party may at any time opt out of inediation at which time, the Union may then proceed to arbitration. 3. The grievance mediation process shall be informal. At the request of both parties, the mediator may issue an oral recommendation for settlement. Unless the parties agree otherwise, the outcome shall not be precedential. 4. If the grievance is not resolved and is subsequently moved to arbitration, such proceeding shall be de novo, in that, nothing said or done by the parties or the mediator during grievance mediation with respect to their positions concerning resolution or offers of settlement may be used or referred to during arbitration. Step 4• A grievance unresolved in Step 3 and appealed to Step 4 by the Employee shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971. The selection of an arbitrator shall be made in accordance -4- REGULAR AGENDA #3 with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.4 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Employe.e, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Employee and shall be based solely on the arbitrator's inteipretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Employee provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.5 Waiver If a grievance is not presented with the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Employee may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Employee in each step. 7.6 Choice of Remedy If, as a result of the written Employer response in Step 3 the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as: Personnel Rules & Regulations, Veteran's Preference or Fair Employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved Employee shall indicate in writing which procedure is to be utilized -- Step 4 of Article 7 or another appeal procedure -- and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved -5- REGULAR AGENDA #3 Employee from making a subsequent appeal through Step 4 of Article 7. Except that with respect to statutes under the jurisdiction of the United States Equal Employment Opportunity Commission, an Employee pursuing a statutory remedy is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8 - SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota and the City of Crystal. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction or administrative rulings from whose final judgment or decree no appeal has been taken within the time provided, or is in violation of legislation or administrative regulations, such provisions shall be voided. All other provisions of this Agreement shall continue in full force and effect. The parties agree to immediately meet and negotiate a substitute for the invalidated provision. ARTICLE 9 — SENIORITY 9.1 Seniority shall be determined by the Employee's length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 During the probationary period, a newly hired or rehired Employee may be discharged at the sole discretion of the Employer. During the probationary period, a promoted or reassigned Employee may be replaced in his previous position at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An Employee on layoff shall have an opportunity to return to work within two (2) years of the time of his layoff before any new Employee is hired. 9.4 Senior Employees will be given preference with regard to transfer, job classification assignments and promotions when the job-relevant qualifications of Employees are equal. 9.5 Senior qualified Employees shall be given shift assignment preference after eighteen (18) months of continuous full-time employment. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15 of each calendar year. � REGULAR AGENDA #3 ARTICLE 10 — DISCIPLINE 10.1 The Employer will discipline Employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 Suspensions, demotions and discharges will be written form. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of the Employee's personnel file shall be read and acknowledged by signature of the Employee. The Employee will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Discharges will be preceded by a five (5) day suspension without pay. 10.6 Grievances relating to this Section shall be initiated by the Employee in Step 3 of the grievance procedure under Article 7. ARTICLE 11 - CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICL� 12 - WORK SCH�DULES 12.1 The normal work year for Police Sergeants_is two thousand and eighty (2,080) hours to be accounted for by each Employee through: a) hours worked on assigned shifts; b) holidays; c) assigned training; and d) authorized leave time. The normal work year for Police Lieutenants in 2014 is two thousand and eighty (2,080) hours, in 2015 and 2016 it is two thousand eighty eight (2,088) hours, to be accounted for by each Employee through: a) hours worked on assigned shifts; b) holidays; c) assigned training; and d) authorized leave time. -7- REGULAR AGENDA #3 12.2 Holidays and authorized leave time is to be calculated on the basis of the actual length of time of the assigned shifts. 12.3 Nothing contained in this or any other Section shall be inteipreted to be a guarantee of a minimum or maximum number of hours the Employer may assign Employees. ARTICLE 13 - OVERTIME, COURT TIME AND CALL BACK POLICE SERGEANTS ONLY 13.1 Police Sergeants assigned overtime by the Employer or required by the Employer to report for work on their scheduled time off for court or special duty will receive compensation at the rate of one and one-half (1-1/2) times the Police Sergeants' base rate. The form of compensation shall be in either pay or compensatory time at the sole discretion of the Employee. Employees reporting for duty, for court or call back from an off duty status will receive three (3) hours minimum at the rate of one and one-half (1- 1/2) times the Police Sergeants' base rate. Overtime will be calculated to the nearest six (6) minutes. 13.2 If a Police Sergeant receives notification of trial, the Employee will be on standby unless the trial has been cancelled or the Employee is notified that a court appearance is required. Unless otherwise specified, standby will begin at 12:00 p.m. and automatically terminate at 2:00 p.m. if the Employee does not receive further notification. Standby will be compensated at a rate of one hour of pay for each hour of standby, with a two-hour minimum. 13.3 If the trial is cancelled or postponed within 24 hours prior to the start of the standby period, the Police Sergeant will receive two hours of standby pay. 13.4 When notification of a required court appearance is received prior to the standby period, the Police Sergeant will be compensated for court time as previously described and standby will not apply. If the standby period begins and the Employee is subsequently required to make a court appearance, the Employee will receive pay for actual time on standby and court time. Standby ceases at the time the Employee is notified that a court appearance is required. 13.5 An extension or early report to a regularly scheduled shift for Court appearance does not qualify for the two (2) hour minimum. Employees who are required to appear in Court during their scheduled off-duty time within twelve (12) hours of having worked unti12:00 a.m. or later the morning of the trial, shall receive a minimum of three (3) hours pay at one and one-half (1-1/2) times the Employee's base pay rate. 13.6 Police Sergeants shall have the option of one and one-half (1-1/2) times compensatory time or overtime as previously described. Police Sergeants may accrue up to 48 hours at �:� REGULAR AGENDA #3 any time. Police Sergeants will be able to cash out banked comp time once per calendar year by requesting to do so no later than December 1 of each year. The use of compensatory time shall be in accordance with current vacation practices. POLICE LIEUTENANTS ONLY 13.7 Police Lieutenants assigned overtime by the Employer or required by the Employer to report for work on their scheduled time off for court or special duty will receive compensation at the rate of one hour for one hour at the Police Lieutenants' base rate. The form of compensation shall be in compensatory time. Police Lieutenants may accumulate compensatory time for each straight time hour worked more than 40 hours a week. The use of compensatory time shall be in accordance with current vacation practices. A Police Lieutenant may accrue up to a maximum of 48 hours of compensatory time. Police Lieutenants are eligible for overtime pay for non-city payroll special project; i.e., drug task force, safe & sober grant and DWI projects. ARTICLE 14 — EARLY REPORT Patrol Sergeants shall be scheduled to report to their shifts fifteen (15) minutes early for shift preparation. The extra fifteen (15) minutes shall be paid at a straight time flat rate of $10.00 in 2009. This amount shall be increased to $10.15 effective on the first day of the first pay period following execution of the contract. Early Report time shall not be included in the calculation of time owed (e.g., TOFF), and it shall not modify the existing contract provisions on overtime. Patrol Sergeants are not eligible for Early Report pay when using vacation, sick leave, comp time or attending training or assigned to a special project. Early Report time may be discontinued at the Employer's discretion. ARTICLE 15 - SICK LEAVE All full-time Employees in the classiiied service will accrue eight (8) hours sick leave per month at the rate of three point six seven eight (3.678) hours per pay period. No accrued sick leave can be used during the first six (6) months period. Sick leave may be granted only for the absence froin duty because of illness, doctor's appointments, legal quarantine, or death or serious illness in the immediate family. Employees claiming sick leave may be required to provide evidence in the form of a certificate from the attending physician or otherwise, of the adequacy of the reason for and Employee's absence during the time for which sick leave is granted. An Employee, or a person designated by the Employee, is expected to notify his/her supervisor before the beginning of his/her shift on each day of his/her absence by reason of illness or accident. Failure to notify the City of Crystal as outlined above may be cause for disciplinary action. � REGULAR AGENDA #3 ARTICLE 16 — SEVERANCE Employees terminating their employment with the City after December 31, 1982 with ten (10) years or more of continuous service, except Employees who are discharged for cause, will be paid forty percent (40) of the Employee's accumulated sick leave to a maximum cap of 960 hours. Employees who have accumulated more than 960 hours of sick leave as of August 7, 1991 will be capped at their existing amount, however, if such an Employee uses and falls below the existing amount, their cap will be adjusted to that maximum amount or 960 hours, whichever is greater. Once an Employee originally capped at a high rate falls below 960 hours, their maximum cap will be 960 hours. ARTICLE 17 — TUITION A police sergeant or lieutenant who has been employed for over one year may be eligible for tuition reimbursement for courses taken for credit through accredited educational institutions. All tuition reimbursement requests must receive approval from the Department Head and City Manager prior to course registration. Tuition reimbursement may be approved if the following criteria are met: 1. The course is an associate, bachelor or master level course available for credit; and 2. The course is taken on personal time; and 3. The coursework directly relates to the employee's work responsibilities; and 4. A minimum grade of a"C" or better or "satisfactory" is received upon completion; and 5. The tuition request receives prior approval by the Department Director and City Manager. Class attendance and completion of study assignments must be accomplished outside the employee's regular working hours. Educational activities may not interfere with the employee's work, and unsatisfactory job performance during enrollment may result in forfeiture of tuition reimbursement. Employees will be eligible for reimbursement of 60% of the cost of undergraduate tuition, books and fees required for class, such as lab fees, up to $2,400 per calendar year. Employees will be eligible for reimbursement of 60% of the cost of graduate school tuition, books and fees required for the class, such as lab fees, up to $1,200 per calendar year. Courses for which the employee is receiving another source of funding, such as a grant or scholarship, shall not be eligible for tuition reimbursement. All tuition reimbursement will be subject to applicable IRS regulations. The benefiting employee must sign a loan agreement indicating their liability for repayment of all tuition reimbursement received based upon the following schedule if the employee separates from city service due to retirement or resignation: Separation 1 year or less after completion: Separation between 1 year and 2 years after completion: Separation after 2 years completion: -10- 100% reimbursement of costs 50% reimbursement of costs No reimbursement required REGULAR AGENDA #3 To request tuition reimbursement the employee must submit receipts and verification of grade along with course description to Human Resources. ARTICLE 18 - VACATION SCHEDULE The following vacation schedule is hereby established: 0 thru 5 years of service --- 12 days per year 6 thru 10 years of service --- 17 days per year Over 10 years of service --- One (1) additional day per year not to exceed 24 days. Vacation time may be accumulated and carried over to the following year. In no case may the total number of vacation hours accrued exceed two hundred forty (240) hours, unless the exception is approved, in writing, by the City Manager. ARTICLE 19 - HOLIDAYS 19.1 Police Ser�eants Only Police Sergeants covered under this Contract, scheduled to work on: New Year's Day - January 1 Martin Luther King Day - third Monday in January President's Day - third Monday in February Memorial Day - last Monday in May Independence - Day July 4 Labor Day - first Monday in September Veteran's Day - November 11 Thanksgiving Day - fourth Thursday in November Christmas Day - December 25 shall be compensated at one and one-half (1-1 /2) times for all hours worked on those days. Payment shall be in the form of cash or credited towards hours owed under "payback," at the Police Supervisor's choice during each payroll period in which the holiday occurs. All police personnel covered under this Contract shall have twelve (12) holidays each year. Twelve (12) holidays are figured into the schedule to fulfill the 2,080 hours requirement for the yeaz• except for those officers on a five/two work schedule. The balance of the holidays are Thanksgiving Friday, and two (2) personal holidays. 19.2 Police Lieutenants only The following holidays shall be considered premium holidays for which the Police Lieutenants covered under this contact shall be eligible for compensatory time on an hour for hour basis for all hours worked on those days: Jf! REGULAR AGENDA #3 New Year's Day —January 1 Martin Luther King Day — third Monday in January President's Day — third Monday in February Memorial Day — last Monday in May Independence Day — July 4 Labor Day — first Monday in September Veteran's Day — November 11 Thanksgiving Day — fourth Thursday in November Thanksgiving Friday — fourth Friday in November Christmas Day — December 25 When a holiday is on Saturday, it will be observed on Friday; when a holiday is on Sunday, it will be observed on Monday. The Police Lieutenants shall have two (2) floating holidays to be selected by the Employee. ARTICLE 20 - WORKING OUT OF CLASSIFICATION Employees assigned by the Employer to assume the full responsibilities and authority of a higher job classification shall receive the salary schedule of the higher classification for the duration of the assignment. ARTICLE 21— INSURANCE 21.1 Effective January 1, 2014, the Employer will contribute up to a maximum of $1,275.00 per month for family (Employee plus spouse and children) health insurance coverage. Effective January 1, 2014, the Employer will contribute up to a maximum of $982.00 per month for Employee plus spouse health insurance coverage or Employee plus child(ren) health insurance coverage. Effective January 1, 2014, the Employer will contribute up to a maximum of $721.50 per month for single health insurance coverage. For Employees choosing single health insurance coverage, the Employer will contribute an additional twenty-two dollars ($22.00) per month toward the cost of dental insurance. Effective January l, 2015, the Employer will contribute up to a maximum of $1,430.74 per month for family (Employee plus spouse and children) health insurance coverage. Effective January 1, 2015, the Employer will contribute up to a maximum of $1,090.00 per month for Employee plus spouse health insurance coverage or Employee plus child(ren) health insurance coverage. -12- REGULAR AGENDA #3 Effective January 1, 2015, the Employer will contribute up to a maximum of $798.74 per month for single health insurance coverage. For Employees choosing single health insurance coverage, the Employer will contribute an additional twenty-two dollars ($22.00) per month toward the cost of dental insurance. The agreement shall be reopened for the sole purpose of negotiating the Employer's contribution toward group health insurance premiums for 2016. The Employer will contribute the cost of $20,000 life insurance for each eligible Employee. 21.2 An Employee who is covered elsewhere may waive coverage under the City's health insurance plan. Employees so choosing will be eligible for $50 per month in lieu of coverage. To be eligible, the Employee must provide proof of health insurance. 21.3 Additional life insurance can be purchased by the Employees at the Employee's expense to the extent allowed under the Employer's group policy. 21.4 Employees may elect to participate in the Employer's flexible beneiit ae�ex� plan. 21.5 In the event the health insurance provisions of the Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid or minimize any penalties, taxes or fines for the Employer. ARTICLE 22 - INSURANCE AFTER RETIREMENT 22.1 All Employees who retired after January l, 1986 through December 31, 2002, under a full, unreduced retirement benefit from the Public Employees Retirement Association or the Crystal Police Relief Association and all present retirees, who are currently members of the City of Crystal group hospitalization insurance plan, who have retired under a full, unreduced retirement benefit from the Public Employees Retirement Association or the Crystal Police Relief Association, shall have the option of retaining membership in the City of Crystal's group hospitalization insurance plan for which the City will pay the single person premium until such time as the retiree is eligible for Medicare coverage, and further, if the retiree desires to continue family coverage, the additional cost for family coverage shall be paid monthly by the retiree to the City of Crystal. 22.2 Effective January l, 2003, all employees shall be eligible for a Retirement Health Savings Account (the "Plan"). The Employer shall contribute: - $50 per month per employee -13- REGULAR AGENDA #3 For employees hired prior to December 31, 2002, a one-time lump sum contribution of the present value of funds sets aside for each employee for previous retiree insurance program. Employee contributions to the Plan include: Or Employees who maintain a minimum balance of 120 hours in their sick leave banks shall contribute 36 hours per year. Employees who maintain a minimum balance of 960 hours in their sick leave banks shall contribute 60 hours per year. - Employees will contribute 100% of their severance pay to their Retirement Health Savings Account. Retired employees shall have the option of retaining membership in the City of Crystal's group hospitalization insurance plan for which the employee shall be responsible for payment of the premiums. ARTICLE 23 - STANDBY PAY Employees required by the Employer to standby shall be paid for such standby time at the rate of one (1) hour compensation for each hour on standby. ARTICLE 24 — UNIFORMS The Employer shall provide required uniform and equipment items. The Employer will provide any required plainclothes dress. ARTICLE 25 - INJURY ON DUTY Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer, will be paid the difference between the Employee's regular pay and Worker's Compensation insurance payments for a period not to exceed seven hundred twenty (720) working hours_per injury, not charged to the Employee's vacation, sick leave or other accumulated paid benefits, after a three (3) working day initial waiting period per injury. The three (3) working day waiting period shall be charged to the Employee's sick leave account less Worker's Compensation insurance payments. -14- REGULAR AGENDA #3 ARTICLE 26 - LONGEVITY AND EDUCATIONAL INCENTIVE The following terms and conditions are effective for Police Sergeants and Lieutenants in 2014 and only for Police Sergeants in 2015 and 2016. Effective, January 1, 2015 Police Lieutenants will not be eligible for Longevity and Educational Incentive: 26.1 After four (4) years of continuous employment, each Employee shall choose to be paid three percent (3%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.2 After eight (8) years of continuous employment, each Employee shall choose to be paid supplementary pay of five percent (5%) of the Employee's base rate or sup�lementary pay based on educational credits as outlined in 25.6 of this Article. 26.3 After twelve (12) years of continuous employment, each Employee shall choose to be paid supplementary pay of seven percent (7%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.4 After sixteen (16) years of continuous employment, each Employee shall choose to be paid supplementary pay of nine percent (9%) of the Employee's base rate or supplementary pay based on educational credits as outlined in 25.6 of this Article. 26.5 Employees may choose supplementary pay either for length of service or for educational credits no more often than once every twelve (12) months. 26.6 Supplementary pay based on educational credits will be paid to Employees after twelve (12) months of continuous employment at the rate of: Education Credits Stated in Percentage Pay Terms of College Quarter Credits Increment 45 - 89 3% 90 - 134 5% 135 - 179 7% 180 or more 9% Not all courses are to be eligible for credit. Courses receiving qualifying credits must be job-related. (Thus, a 4 year degree is not automatically 180 credits -- or a 2 year certificate is not automatically 90 credits.) Job related courses plus those formally required to enter such courses shall be counted. If Principles of Psychology (8credits) is required before taking Psychology of Police Work (3 credits), completion of these courses would yield a total of 11 qualifying credits. C.E.U.'s (Continuing Education Units) in job-related seminars, short courses, institutes, etc. shall also be counted. The Employer shall determine which courses are job-related. Disputes are grievable based on the -15- REGULAR AGENDA #3 criteria outlined in the award of Minnesota Bureau of Mediation Services Case No. 78- PN-370-A. 26.7 New Employees hired after the effective date of this contract through a non-promotional process will not be eligible for educational incentive. ARTICLE 27 - WAGE RATES 27.1 Police Sergeant $6,662.24 per month base wage for January through December 2014, $6,828.79 per month base wage for January through December 2015, and $ 6,965.37 per month base wage for January through December 2016. 27.2 Employees in the category of Police Sergeant who are assigned by the Employer to the job classification of Investigative Sergeant will receive two hundred and seventy five ($275) dollars per month or two hundred and seventy five ($275) dollars pro-rated for less than a full month in addition to their regular wage rate. 27.3 Police Lieutenant $7,095.33 per month base wage for January through December 2014. Captain David Oyaas' 2008 salary will be redlined until such time the Lieutenant salaiy meets or exceeds his redlined salary upon final acceptance of the Lieutenant position. Oyaas will receive a 3.0% general wage increase in 2009. He will also receive the top longevity step when he is eligible on his anniversary date of April 15, 2012. Effective January 1, 2015, Police Lieutenants convert to the Police Lieutenant gr•ade (E16) of the City of Crystal Compensation Plan with a minimum and maximum yearly salary range. Salary range minimums and maximums will be adjusted to reflect the general wage increase: Year Minimum Mid Maximum 2015 $79,663.64 $91,044.16 $102,424.67 2016 $81,256.91 $92,865.04 $104,473.16 Police Lieutenants will be eligible for annual merit increases. Annual merit increases will be determined, based on the results of a performance evaluation, at an employee's first six month anniversary and thereafter on an annual basis, coinciding with the employee's anniversary in their current position. The merit increase determination is based on the total of the numeric ratings received for each category shall be divided by the number of categories. Increase levels will correlate to final ratings as described below. All increases will be calculated on base wages. Employees with ratings that correlate to an increase, but, who are at the maximum of their pay range will receive a lump sum award -16- REGULAR AGENDA #3 equal to the correlating percent of their base pay. Lump sum awards are not added to the employee's base pay. A final ratin� Merit Increase between... of . 0 — 3.4 0% 3.5 — 6.4 1.5% 6.5 — 8.4 2.25% 8.5 —10 3% The City Manager has final approval of all merit increases. The City, as fiscally possible, will budget an annual amount for merit increases. The increase levels available will be based on this annual budget amount. There is no obligation on the part of the City to award merit increases even though an amount is budgeted. Because this program is designed to reward specific behaviors and performance levels, the City is obligated to only approve increases which, in their professional judgment, are truly merited and meet the program purpose and guidelines. 27.4 A. New Employees New Employees may start at a wage rate equal to ninety percent (90%) of the contract rate for which the Employee is hired into for the Employee's first six-months. After six- months this rate will increase to ninety-five percent (95%) from six-months to one year. This rate will then increase to 100% of the contract when the Employee meets the full qualifications of the position or at one year. B. Wages u�on Promotion Upon promotion, a current employee may receive at least 90% of the contract rate of pay for the position to which that employee is promoted. If this formula does not result in a pay increase for the employee, the employee will start at their current rate of pay plus 50% of the difference between their current pay and the rate of pay of the position to which they are being promoted for the Employee's first year. This rate will then increase to 100% of the contract rate when the Employee meets the full qualiiications of the position or at one year, whichever comes first. 27.5 POST License The Employer will pay up to $90 every three years toward the cost of maintaining the officer's POST (Peace Officer Standards and Training) License. -17- REGULAR AGENDA #3 , • . 28.1 Any a�rd all prior agreements, resolutians; practices, policies; ruies and regulatiolls regatclin� t��nas and conditions of einplo�menti, to the extent inconsistent with the pravisions of this Agreement are hereby superseded. 28.2 The Pa�-ties mutu�lly acknowledge that during t11e discussions which resulted in this Agreement, each had the unlimited right and opportunity to discuss problems with res�ecf to any term or condition of employmellt not removed by 1aw from discussi�sn. Unde1•standings arrived at by tlle parties are set forth in writing in this Agr�eement��for the � stipulated duration of this Agreernent. The Employer and the Emplayee each voluntarily and unqualifiedly waives the right to meet and confer regarding �ny and all terms and �conditions of employment refer�ed to or eovered in this Agreemellt oz• with respect to a��y� terzn or conditioi� of employrnent not specific�lly referred to or covered by this Agreement, even though such tenns or conditions may not have bee11 within the � knowledge or cantemplation of eithe�• or both of the parties at the time this Agreement was discussed or executed. 29.1 This Agreemeilt sha11 be effective as of January 1, 2Q14, except as 1�erein 1loted, and s11a11 remain in full force and �ffect un�il the thii�ty-first (31 st) day of December, 2016. In � witness whereof, the parties her�eto have executed this Agreement on this� day of � , 2014. 29.2 Effeetive January 1; 2015, ietroactive pay and benefits shall be paid anly ta emplayees emplayed as of the date af E�nployer approval of the successor cailective bargaining agreeinent. FOIt TH� �IT� tJF CRYSTAL Fi�l2 LAW ENFORCEM�NT LABOR SERVICE�, IIi�C. (L�}CAL #56) � � �' �� { �, � �� . , ,y � � �x,. � � � ,. � ��' � Jim Adams, Mayor Anne Norris, City Manager Andrew Masterr�iar�, Business �gent � ��,�� :,��.,�� Pete Underthun, Stewarcl Kiinberly J. Therres, Assistant Gity Manager a�18�� DATE: TO: FROM: RE: PURPOS� � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... MEMORANDUM November 25, 2014 Mayor and City Council Anne Norris, City Manager Kimberly Therres, Assistant City Manager/Human Resources Manager 2015 Wages and Benefits for Non-represented Employees To request City Council approval of the 2015 wages and city contributions for health insurance for all non-represented employees. BACKGROUND Wages The Labor Agreement for the Local #44 (Police Officers) calls for a wage increase of 2.5% in 2015 and the Local #56 (Police Supervisors) proposes a wage increase of 2.5% in 2015. The Local #49 (Public Works) is being negotiated. We are recommending a 2.5% increase for non-represented employees in the City of Crystal. The percentage increase is consistent internally, with wage settlements of other metro are cities, and with Council direction. Health Insurance: (Employer Contribution) Likewise, we are cecommending the following contributions for health insurance: 2015 (Employer Contribution): 2014 Employer Contribution Single $721.50 Employee + Spouse $982.00 Employee + Child(ren) $982.00 Family $1,275.00 2015 Premium — BCBS $30 Copay $838.74 $1,760.24 $1,676.24 $2,179.24 2015 Premium ' BCBS- �30 Copay w/ 90/10 % Coins. $798.74 $1,676.24 $1,596.24 $2,073.74 2015 Premium HDHP w/HSA $553.24 $1,160.74 $1,105.74 $1,436.74 2015 Employer Contribution $798.74 $1,090.00 $1,090.00 $1,430.74 The City has a long-standing practice of pr�oviding the same health insurance benefit package to all its employees. The city and employees are sharing in the increase of the insurance cost of premiums with the exception of the single middle plan premium option. FINANCIAL IMPLICATIONS The 2015 proposed Budget includes sufficient funds foc the proposed wage and benefit settlement. COUNCIL ACTION REQUESTED Approval of the 2015 pi•oposed wage and city contribution for health insurance increase for all non- represented employees. DATE: TO: FROM: RE: PURPOSE • � • � � , � � . .\... ....! \ .•.. _ .!. ■ MEMORANDUM November 25, 2014 Mayor and City Council Anne Norris, City Manager Kimberly Therres, Assistant City Manager/Human Resources Manager 2015 Memorandum of Undet•standing with Law Enforcement Labor Service (Local #44) - Police Officers The City Council approved a two year agreement for 2014 — 2015 with Law Enforcement Labor Services (LELS), Local 44. The agreement included a re-opener in 2015 for the sole purpose of negotiating the Employers contribution toward group health insurance premiums. Staff is requesting City Council approval of the Memocandum of Understanding regarding the 2015 Insurance Re-opener in the Law Enforcement Labor Service (Local #44), Police Officers. BACKGROUND Insurance premium costs are increasing by 10.7% in 2015. As in past practice, the City and employees share in the increased cost of premiums with the exception of the middle plan single premium option. The following is the proposed changes to Article 18 — Insurance of the 2014-2015 contract: Insurance f►.LII[�'. (Employer Contribution) Single Employee + Spouse Employee + Child(ren) Contribution): 2014 Employer 2015 Premium — Contribution BCBS $30 Copay $721.50 $838.74 $982.00 $1,760.24 $982.00 $1,676.24 2015 Premium BCBS- $30 Copay w/ 90/10 % Coins. $798.74 $1,676.24 $1,596.24 2015 Premium 2015 Employer HDHP w/HSA Contribution $553.24 $798.74 $1,160.74 $1,090.00 $1,105.74 $1,090.00 Family $1,275.00 $2,179.24 $2,073.74 $1,436.74I $1,430.74 This settlement is consistent with the settlement reached with Law Enforcement Labor Service (Local 56) — Police Supervisors as well as what is pcoposed for non-represented employees. FINANCIAL IMPLICATIONS The 2015 proposed budget includes sufficient funds for the proposed benefit increase and settlement. COUNCIL ACTION REQUESTED Motion approving the Memorandum of Understanding regarding the 2015 Insurance Re-opener in the Law Enforcement Labor Service (Local #44), Police Officers and authorizing the City Manager to sign the contract on behalf of the City. • � • � � , � � . .\... ....! \ .•.. _ .!. ■ MEMORANDUM OF UNDERSTANDING 2015 HEALTH INSURANCE RATES The City of Crystal and the Law Enforcement Labor Services Local #44 hereby enter into this Memorandum of Understanding to revise Article 18, Insurance, in the 2014-2015 Labor Agreement. 2014 — 2015 Contract Language ARTICLE 18 - INSURANCE 18.1 Effective January 1, 2015, the Employer will contribute up to a maximum of $1,430.74 per month for family (employee plus spouse and children) health �n.suran.ce coverage. Effective January 1, 2015, the Employer will contribute up to a maximum of $1,090.00 per month for employee plus spouse health insurance coverage or employee plus children health insurance coverage. Effective January 1, 2015, the EMPLOYER will contribute up to a maximum of $798.74 per month for single health insurance coverage. For Employees choosing single health insurance coverage, the Employer will contribute an additional twenty-two dollars ($22.00) per month toward the cost of dental insurance. FOR THE CITY OF CRYSTAL Anne Norris, City Manager FOR LAW ENFORCEMENT LABOR SERVICES, INC., LOCAL #44 Ad m Burnside, Business A nt / Kimberly J. Therres M Barland, Steward Assistant City Manager/Human Resources M. �� Sean Kwiatkows '��eward Effective Date: 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� SECOND WORK SESSION AGENDA Posted: November 26, 2014 Tuesday, December 2, 2014 To immediately follow the Regular City Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at p.m. on Tuesday, December 2, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance C ..� �i-�i.- ��i� Deshler Norris Hoffmann �ibby Peak Selton Adams Budziszewski I1. Aqenda The purpose of the work session is to discuss: • City Manager Evaluation* (C�OSED SESSION) * Denotes no supporting information included in the packet. I11. Adiournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals wifh disabilities by calling the City Clerk at (763) 531-1145 at /easf 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.