2014.11.06 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Te]: ('763) 53l -1000 • Fax: ('763) 53l -1188 • www.crystalmn.gov
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Posted: October 3 l, 20l 4
City Council Meeting Packet for
Thursday, November 6, 2014
MEETING SCI3EDULE
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lst Council Work Session to discuss:
6:30 p.m. • Environmental Qua]ity Commission (EQC) - Conference Room A
GreenStep Cities
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately
following the 2"d Council Work Session to discuss: Council Chambers
Regular City • 2015 budget questions
Council Meeting
Au�ilia�y aids are available upon request to individuals with disabilities by calling the Ciiy Cle�k at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CRYSTA� CITY COUNCI�
FIRST WORK SESSION AGENDA
Thursday, November 6, 2014
6:30 p.m.
Conference Room A
Posted: October 31, 2014
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at p.m. on Thursday,
November 6, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
Adams
Norris
Budziszewski Therres
Deshler Revering
Noffmann Norton
�
Selton
I1. Aqenda
The purpose of the work session is to discuss the following agenda item:
• Environmental Quality Commission (EQC) - GreenStep Cities
I11. Adiournment
The work session adjourned at p.m.
Auxiliary aids are availab/e upon request to individuals wifh disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Proposal to the City of Crystal to Participate in the Minnesota
GreenStep Cities Program
The Environmental Quality Commission (EQC) and the citizens of Crystal propose that the
City Council approve a resolution to authorize participation in the Minnesota GreenStep
Cities Program based on the merits of this no-cost program. The program provides best
practices for the city to follow that provide common sense steps for a better community.
Benefits of the program include:
• Community appeal: This distinction will help to attract new residents. Promotion
on the city's website and on the GreenSteps website will help set Crystal apart.
• Increased community participation: Pursuing additional Best Practices will offer
opportunities to engage the community. Potential groups to engage include schools,
businesses, and churches.
• Community acceptance: Many of the Best Practices are already being followed by
local businesses. For example, at Clifford the Carpet Cleaner use of organic, botanical
plant based carpet cleaning materials is available upon request and at Bibles for
Missions Thrift Center only donated goods are sold, reducing landfill waste.
• 1Vo fiscal commitment: There is no cost to join the program and there are no
ongoing costs to maintain status as a program participant.
• 1Vo annual requirement: Upon admittance into the program, the EQC estimates
that the city will qualify as a Step 1 city because of the eight Best Practices that the
city reports currently have in place. There are no annual requirements to obtain
additional Best Practices to move up and become a Step 2 or Step 3 city. See
Addendum A for the Best Practices that the city has already completed.
• Local collaboration: Crystal will join an established network of local program
participants. Cities like White Bear Lake, Hopkins, Cottage Grove, Minnetonka, and
St. Paul are among the participants. Crystal will have access to the lessons learned
and best practices of fellow program participants.
• Access to experts: By joining the program, content experts will be available to
assist the city on pursuing any of the 28 established Best Practices.
• 1Vew ideas: Our participant status will give us access to free technical assistance
from program experts at GreenSteps. This technical assistance will help us evaluate
new alternatives for better long term investments.
The EQC requests that city council proceed with approval of a resolution to join the
GreenSteps Cities program. The opportunities that the program presents, in conjunction
with no additional expenditures, make the program a common sense step that will enhance
the reputation of Crystal and its citizens as a good steward of their community.
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EQC Proposal to City Council � 1
ADDENDUM A
Summary of Best Practices and Current Status
Best Practice Re uired for credit Current Status Com lete
#1 - Efficient Existin Buildin s At least 2 actions 3 actions close to com lete
#2 - Efficient Existing Private At least 2 actions 1 required action complete
Buildings
#3 - New Green Buildin s At least 2 actions No re uired actions
#4 - Efficient Outdoor Lighting At least 2 actions 1 required action complete
and Signals
#5 - Building Reuse (required At least 1 action 2 actions complete �/
optional
#6 - Comprehensive Plan and At least 2 actions 3 actions complete �/
Im lementation
#7 - Efficient City Growth At least 1 action 1 action complete �/
#8 - Mixed Uses At least 2 actions 1 action com lete
# 9- Efficient Highway-Oriented At least 1 action 2 actions complete �/
Develo ment re uired o tional
#10 - Conservation Design At least 1 action No actions
#11 - Complete Green Streets At least 3 actions No complete streets policy;
1 other action com lete
#12 - Mobility Options - at least 2 At least 2 actions 4 actions partially in place
best ractices
#13 - Efficient Ci Fleets At least 2 actions No actions
#14 - Demand-Side Travel At least 2 actions 1 action complete
Planning
#15 - Purchasing At least 2 actions No formal purchasing policy
but several actions com lete
#16 - Urban Forests At least 2 actions 3 actions complete �/
#17 - Efficient Stormwater At least 1 action 3 actions complete �/
Mana ement
#18 - Parks and Trails At least 3 actions 2 actions com lete
#19 - Surface Water Quality At least 2 actions 2 actions complete �/
re uired optional
#20 - Efficient Water and At least 3 actions 3 actions complete �/
Wastewater Facilities
#21 - Se tic S stems Not a licable
#22 - Solid Waste Reduction At least 2 actions No reduction or recycling
goals (waiting to hear back
from HRG coordinator); 1
action com lete
#23 - Local Air Quali At least 2 actions 1 action com lete
#24 - Benchmarks and At least 2 actions 2 actions in progress
Communi Engagement
#25 - Green Business At least 2 actions 1 action complete; 1 action
Develo ment in ro ress
#26 - Renewable Ener At least 2 actions 1 action com lete
#27 - Local Food At least 1 action 1 action complete �/
#28 - Business Synergies At least 1 action No actions
��«�d.��
EQ Proposal to City Council 2
RESOLUTION NO. 2014 -
CITY OF CRYSTAL
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION AUTHORIZING THE CITY OF CRYSTAL
TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM
WHEREAS, Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition
progr�am to help cities achieve their sustainability and quality-of-life goals. GreenStep is a fi•ee,
continuous improvement program, managed by a public-private partnership, and based upon 28 best
practices tailored to all Minnesota cities, focus on cost savings and energy use reduction, and encourage
civic innovation; and
WHEREAS, increasing energy prices pcesent increasing challenges to providing municipal
services to residents and businesses of Crystal; and
WHEREAS, local governments have the unique opportunity to achieve energy use
reductions through building and facilities management; land use and transportation planning;
envii•onmental inanagement; and through economic and community development; and
WHEREAS, efforts to address energy issues provide an opportunity to move toward enetgy self-
reliance and greater community resiliency and quality of life; provide environmentally healthy and
cheaper-to-operate public buildings; encourage new econoinic development and local jobs; and support
local food and renewable energy production; and
WHEREAS, exchanging best practices with other municipal governments is a beneficial way for
cities to learn how to reduce costs and provide services inore efficiently; and
WHEREAS, Minnesota Session Laws 2008, Chapter 356, Section 13 directed the Minnesota
Pollution Control Agency ("MPCA") and Office of Energy Security in the Department of Commerce
("Ofiice of Energy Security"), in collaboration with Clean Energy Resource Teams ("CERTs"), to
recommend municipal actions and policies that work toward meeting the State's greenhouse gas
emissions reduction goals; and
WHEREAS, a broad coalition of public and private stakeholders including the League of
Minnesota Cities, the MPCA, Office of Energy Security and CERTs responded to the 2008 legislation
by establishing the Minnesota GreenStep Cities program to pcovide a series of sustainable development
best practices focusing on local government opportunities to reduce energy use and greenhouse gases; and
WHEREAS, the Minnesota GreenStep Cities program assists in facilitating technical assistance
for the implementation of these sustainable development best practices; and
WHEREAS, the Minnesota GreenStep Cities program provides cost-effective sustainable
development best practices in the following five categories: (1) Buildings and Lighting; (2)
Transpoi�tation; (3) Land Use; (4) Environmental Management; and (5) Economic and Community
Development;
NOW, THEREFORE, be it resolved that the City Council of the City of Crystal does hereby
authorize the City of Ciystal (the City) to participate in the Minnesota GreenStep Cities program.
Passage of this participation resolution allows the City to be recognized as a Step One GreenStep City.
BE IT FURHER RESOLVED that the City:
Appoints City Manager Anne Norris to setve as the City's GreenStep coordinator to facilitate best
practice implementation; and
2. Will facilitate the involvement of community members, civic, business and educational
organizations, and other units of government as appropriate in the planning, promoting and
implementing of GreenStep Cities best practices; and
Grants to the GreenStep program's building advisor limited access to the City's B3
Benchinarking Database so as to facilitate analysis and cost-savings advice to the City regarding
its buildings' energy use; and
Will claim credit for having iinplemented and will work at its own pace toward implementing any
GreenStep best practices that will result in energy use reduction, economic savings, quality of live
improvement, reduction in the City's greenhouse gas footprint, and recognition by the League of
Minnesota Cities as a Step Two GreenStep City. An on-going summaiy of the City's
implementation of best practices will be posted by the City on the Minnesota GreenStep Cities
web site.
Approved this 6`�' day of November, 2014.
By:
Jim Adams, Mayor
ATTEST:
Gail Van Krevelen, Assessing/Customer Service Specialist
THE CITY MANAGER'S COMMENTS ARE BO�DED.
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11 •
I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
COUNCIL MEETING MINUTES
The Council will consider the minutes from the following meetings in a single motion:
1. The Regular City Council Meeting from October 21, 2014; and
2. Two Council Work Sessions from October 21, 2014.
III. CONSENT AGENDA
The Council will consider the following items, which are routine and non-controversial in
nature, in a single motion:
1. Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
2. Approval of disbursements over $25,000 submitted by the Finance Director ta the City
Council, a list that is on file in the office of the Finance Director;
3. Approval of a resolution accepting the following donations:
■$5,500 from Minneapolis Elks �odge #44 for Crystal Frolics
■$500 from the family of Jane Elsen to the Crystal Friendship Center in her memory
■$412.50 from Blaine Police Explorer Post 939 to the Crystal Police Explorers
4. Acceptance of Leigh Johnson's resignation from the Environmental Quality
Commission;
5. Approval of the 2015 regular Council meeting and work session schedule;
6. Approval of a resolution adjusting assessment amounts for appealed delinquent
accounts;
7. Approval of a resolution amending the 2014 budget; and
These are the changes Finance Director Charlie Hansen reviewed at the last work
session.
8. Approval of a resolution adopting Appendix IV of the Crystal City Code relating ta the
2015 Fee Schedule — Utility Section.
The utility rates are as discussed during the budget work session.
Crystal City Council Meeting Agenda
November 6, 2014
IV. PUBLIC HEARING
1. The Mayor will open a public hearing to receive comment and consider new on-sale
wine, beer and Sunday licenses for Noodles & Company located at 5592 West
Broadway.
The application materials have been reviewed for Noodles & Company and the
background investigation is complete. Recommend approval of the new on sale
wine, beer, and Sunday licenses.
1. The Council will consider appointing ReNae Bowman to the Environmental Quality
Commission for an unexpired term expiring December 31, 2017.
A majority of the Interview Committee recommended approval of the appointment
of ReNae Bowman to the EQC.
2. The Council will consider city attorney contract for 2015 — 2016.
The city contracts with Kennedy & Graven for city attorney services and the
current contract with Kennedy & Graven expires December 31, 2014. Crystal has
a good and long relationship with Kennedy & Graven providing city attorney
services through the many attorneys who are available to assist staff and the
Council with various legal matters. The proposed contract is for 2 years and the
hourly rates remain the same in 2015 and the retainer increases by 2%.
Recommend approval of the contract with Kennedy & Graven for city attorney
services for 2015-2016.
3. The Council will consider prosecuting attorney contract for 2015 — 2016.
The city contracts with MacMillan, Wallace & Athanases P.A. for prosecuting
attorney services and the current contract expires December 31, 2014. Crystal
has benefitted from a long relationship with this firm and the attorneys in it. The
proposed contract is for 3 years, with the hourly rate in 2015 remaining as it is in
2014. The cap on the contract has been increased, consistent with our
experience with changes in court scheduling as well as arrests. Recommend
approval of the contract with MacMillan, Wallace & Athanases, P.A. for
prosecuting services for 2015 — 2017.
VI. OPEN FORUM
(Open forum is a time for individuals in the audience to address the Council on subjects
not on the regular Council agenda. Individuals are asked to step up to the podium and
speak clearly into the microphone. You are allowed 3 minutes to make your comments
and no items may be addressed more than ten minutes. The Council will not take action
on items discussed during open forum or discuss matters under pending or threatened
litigation; however, the Council may add the item to a future meeting agenda and ask city
staff for follow-up.
Page 2 of 4
Crystal City Council Meeting Agenda
November 6, 2014
No comments will be taken during tonight's Open Forum regarding the Ramirez matter.
The Council is well aware of the issues and concerns of inembers of the community
group, Communities United Against Police Brutality and Crystal residents. The group's
members have attended many city council meetings and have been in contact by
telephone, email and written letter. The city has responded many times to requests for
information. The city will provide any public information available in the future. Citizens
are invited to communicate with city staff or the Mayor and Council by email or letter about
this or any other topic.)
VI1. INFORMATION AND DISCUSSION
1. The City Council will conduct a special meeting on Friday, November 7 at 3:00 p.m. to
canvass the Municipal General Election results and returns. The meeting will be held in
the Council Chambers at City Hall.
2. City offices will be closed in observance of the Veterans Day holiday on Tuesday,
November 11.
3. The City Council will have a work session on Thursday, November 13 at 6:30 p.m. in
Conference Room A at City Hall.
4. The next Citizen Input Time will be at 6:00 p.m. on Tuesday, November 18, in
Conference Room A.
5. The next City Council Meeting will be at 7:00 p.m. on Tuesday, November 18, in the
Council Chambers at City Hall.
6. The Crystal Business Association meets at 8:30 a.m. on Wednesday, November 19 at
a location to be determined.
7. City offices will be closed for the Thanksgiving Holiday on Thursday and Friday,
November 27 & 28.
VIII.ADJOURNMENT
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1s� Council Work Session to discuss:
6:30 p.m. • Environmental Quality Commission (EQC) - Conference Room A
GreenStep Cities
7:00 p.m. Regular City Council Meeting Council Chambers
Page 3 of 4
Crystal City Council Meeting Agenda
November 6, 2014
Immediately
following the 2"d Council Work Session to discuss: Council Chambers
Regular City • 2015 budget questions
Council Meetina
* Denotes no supporting information included in the packet.
Have a great weekend! Election Day is Tuesday, November 4; polls are open 7 a.m. — 8
p.m. See you at Thursday night's meeting.
Page 4 of 4
Crystal City Council First Work Session minutes October 21, 2014 2796
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the
City Charter, the first work session of the Crystal City Council was held at 6:35 p.m. on
Tuesday, October 21, 2014 in Conference Room A at City Hall located at 4141 Douglas
Drive, Crystal, Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city manager recorded the attendance with the following members:
COUNCI�
PRESENT: Selton, Adams, Budziszewski, Deshler, Hoffmann and Peak.
/_�:�.y�1�i��l�:i�
���
OTHER
City Manager A. Norris, Assistant City Manager/Human
K. Therres, Police Chief S. Revering and City Attorney '
Northwest Hennepin Human Services Council represent
and Anita Perkins.
er
�:Ti�:3���1
II. AGENDA
The Council and staff discussed the following agenda iterns:
• Presentation from Northwest Hennepin Hurnan Services Council (NWHHSC)
• Review 2015 Council calendar
III. ADJOURNMENT
The work session adjourned at 6:55 p.m.
Jim Adams, Mayor
n -rrrn-r_ �
Crystal City Council Meeting Minutes October 21, 2014 2797
I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council
was held on Tuesday, October 21, 2014 at 7:00 p.m. in the Council Chambers at 4141
Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order.
:• ��
Mayor Adams asked the assessinglcustomer service specialist to call the roll for elected
officials. Upon roll call, the assessing/customer service specialist recorded the following
attendance:
COUNCIL
Present: Selton, Adams, Budziszewski, Deshler, Hoffmann and Peak.
Absent: Libby.
STAFF
City Manager A. Norris, City Attorney M. Norton, Assistant City M�nager/Hurnan
Resources Manager K. Therres, Police Chief S. Revering, Public Works Director T.
Mathisen, City Planner J. Sutter, and Assessing/Customer Service Specialist G. Van
Krevelen.
PLEDGE OF ALLEGIANCE
Mayor Adams led the Council and audience in the Pledge of Allegiance.
SWEARING-IN CEREMONY
Chief Revering addressed the CounciL The Mayor conducted the swearing-in ceremony
for Police Lieutenant Derrick Hacker, Sergeant Brandon Dorr, Officer Jordan Myhre and
Officer Matthew Wright.
III. COUNCIL MEETING MINUTES
The Council considered the minutes frt�m the following meetings in a single motion:
1. The ,Regular City Council Meeting from October 7, 2014;
2. The "Coun�il Work Session from October 7; and
3. The Council Work Session from October 9, 2014.
Maued by Councilmember Peak and seconded by Councilmember Deshler to approve the
above minutes in a single motion. Councilmember Serton requested to amend item #2 on
the Consent Rgenda from the October 7, 2014 Council meeting minutes to add: "which
was read into the record by Mayor Adams".
Motion carried.
IV. CONSENT AGENDA
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
Crystal City Council Meeting Minutes October 21, 2014 2798
IV. CONSENT AGENDA CONTINUED
1. Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
2. Approval of disbursements over $25,000 submitted by the Finance Director to the
City Council, a list that is on file in the office of the Finance Director, which was read
into the record by Mayor Adams;
3. Approval of Resolution No. 2014-84 accepting a donation of $6,500 frorn the VFW
Post 494 for Crystal Frolics; and
4. Approval of a special meeting on November 7, 2014 at 3:00 p.m. to
General Election returns.
Moved by Councilmember Hoffmann and seconded
approve the consent agenda.
by Councilmernber Budziszewski to
Motion carried.
V. PUBLIC HEARINGS
1. The Mayor announced the purpose of the Public Hearing:
The consideration of a resolution adopting an Assessment Roll for Year 2014
delinquent accounts.
Finance Director C. Hansen
The following written ap
ncil.
bmitted and read into the record:
• Jim Brick, on behalf of the property located at 5407 Hampshire Avenue North
• Chad Peppin, for property located at 4336 Douglas Drive North
• Lana Vincent, far property located at 6327 50tn Avenue North
The Mayor opened the public hearing for testimony.
The following person addressed the Council:
• Chad Peppin, for property located at 4336 Douglas Drive North
There being no one else wishing to appear before the Council to give testimony,
Mayor Adams declared the public hearing closed.
Moved by Councilmember Hoffmann and seconded by Councilmember Peak to adopt
the following resolution, the reading of which was dispensed with by unanimous
consent:
Crystal City Council Meeting Minutes October 21, 2014 2799
V. PUBLIC HEARINGS CONTINUED
RESOLUTION NO. 2014 — 85
RESOLUTION ADOPTING ASSESSMENT ROLL —
FOR 2014 DELINQUENT ACCOUNTS
Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann and Peak.
Absent, not voting: Libby.
Motion carried, resolution
.•.• -•
2. The Mayor announced the purpose of the Public Hearing:
The consideration of a resolution adopting an Assessment R�II for Winnetka Hills
(Phase 1) Mill and Overlay Project No. 2014-21.
Public Works Director T. Mathisen addressed the Councif.
The Mayor opened the public hearing for testimc�ny.
The following person addressed the Council:
Bruce Johnson, 8200 35th A
potential future assessment
There being no one else wis
Mayor Adams declared the �
Moved by Councilm
adopt the following i
consent:
ic
�arding his concerns about
this project
the Council to give testimony,
�
d seconded by Councilmember Hoffmann to
ading of which was dispensed with by unanimous
RESOLUTION NO. 2014 — 86
`ADOPTING ASSESSMENT ROLL FOR THE
'WINNETKA HILLS PHASE 1 MILL AND OVERLAY
CONSTRUCTION PROJECT #2014-21
d voting aye: Selton, Budziszewski, Deshler and Hoffmann.
Voting nay: Peak and Adams.
Absent, not voting: �ibby.
Motion carried, resolution declared adopted.
Crystal City Council Meeting Minutes October 21, 2014
V. PUBLIC HEARINGS CONTINUED
3. The Mayor announced the purpose of the Public Hearing:
:11
The consideration of a resolution adopting an Assessment Roll for the 2014 Alley and
Driveway Reconstruction Project No. 2014-07.
Public Works Director T. Mathisen addressed the Council.
A written appeal was submitted and read into the record for property lacated at 4533
Vera Cruz Avenue North.
The Mayor opened the public hearing for testimony. There being no one wishing to
appear before the Council to give testimony, Mayor Adams declared the public
hearing closed.
Moved by Councilmember Selton and seconded by Councilrr�ember Budziszewski to
adopt the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2014 -- 87
ADOPTING ASSESS
2014 A��EYS AND DRIVEWAYS C
Voting aye: Selton, Adams, Budzi
Absent, not voting: Libby.
VI. REGULAR AGENDA
1. The Council considered a r
Homes at 3924-3908 aoug
City Planner J. Su
with Ryan Excelsi�
Moved by Council
#he; followinq resol
T ROLL F4R THE
TRUCTION PROJECT #2014-07
Hoffmann and Peak.
n carried, resolution declared adopted.
proving the Preliminary Plat of Gaulke Pond
rth.
�dressed the Council and answered questions. Perry Ryan
perties addressed the Council and answered questions.
member Peak and seconded by Councilmember Deshler to adopt
ution, the reading of which was dispensed with by unanimous
1:7�Y�7����[il���C���iyC�:�:�
: _ •_ •l �'':• l ■ _ '�._ l/ l�: ' _� • � _. _ '�l� ■�lt_
Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann and Peak.
Absent, not voting: Libby.
Motion carried, resolution declared adopted.
Crystal City Council Meeting Minutes October 21, 2014 2801
VI. REGULAR AGENDA CONTINUED
2. The Council considered a resolution vacating 39th Avenue North between Colorado
Avenue North and Douglas Drive North.
City Planner J. Sutter addressed the Council.
Moved by Councilmember Budziszewski and seconded by Councilmember Peak to
adopt the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2014 — 89
RESOLUTION VACATING A STREET EASEMENT FOR 39T" AVENUE NOR�
BETWEEN CO�ORADO AVENUE NORTH AND DOUGLAS DRIVE NQRTH
Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann and Peak.
Absent, not voting: Libby.
Motion carried, resolution declared adopted.
3. The Council considered a Conditional Use
at 5592 West Broadway (Noodles & Co.).;
City Planner J. Sutter addressed t
Moved by Councilmember Peak �
approve a conditional use permit ;
Broadway (Noodles & Co.) as rec
meeting on October 13, 2014, suk
outlined in Section B af the staff r
Voting aye: Selton, Adams, Budzi
Absent, not vating: I�ibby.
con
ttot
rt.
outdoor food & beverage service
;d by Councilmember Budziszewski to
food and beverage service at 5592 West
by the Planning Commission at its
findings of fact and conditions of approval
ki, Deshler, Hoffmann and Peak.
Motion carried, resolution declared adopted.
4. 'The Council considered the 2014-2015 Labor Agreement with Law Enforcement Labor
.�.S.), �ocal 44 Police Officers.
Assistant City Manager/H.R. Manager K. Therres addressed the Council.
Moved by Councilmember Selton and seconded by Councilmember Budziszewski to
approve the 2014 - 2015 Labor Agreement with Law Enforcement Labor Services
(�.E.L.S.), Local 44 Police Officers.
Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann and Peak.
Absent, not voting: Libby.
Motion carried.
Crystal City Council Meeting Minutes October 21, 2014 2802
VI. REGULAR AGENDA CONTINUED
5. The Council considered a resolution commending Police Sergeant Mark Peterson.
VI
VI
Moved by Councilmember Budziszewski and seconded by Councilmember Hoffmann
to adopt the following resolution, the reading of which was dispensed with by
unanimous consent:
RESOLUTION NO. 2014 — 90
�ied.
/
I be
the
�
.m.
4. The next City Council Meeting will be at 7:00 p.m. on Thursday, November 6, in the
Council Chambers at City Hall.
5. The next Citizen Input Time will be at 6:00 p.m. on Tuesday, November 18, in
Conference Room A.
6. The Crystal Business Association meets at 8:30 a.m. on Wednesday, November 19
at a location to be determined.
Crystal City Council Meeting Minutes October 21, 2014
VI1. INFORMATION AND DISCUSSION
7. Sergeant Mark Peterson's retirement party is Friday, October 24 from 2- 4 Pnn.
:1
8. Councilmember Deshler mentioned that the New Hope Mayor's Prayer Breakfast is
Friday, October 24 at 7:00 ann at Cooper High School.
.� � •
Moved by Councilmember Budziszewski and seconded by Councilmember Peak to
adjourn the meeting.
The meeting adjourned at 8:40 Pnn.
Jim Adarns, Mayor
ATTEST:
Gail Van Krevelen, Assessing/Customer Service Spe�
Crystal City Council Second Work Session minutes October 21, 2014 2804
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the
City Charter, the second work session of the Crystal City Council was held at 9:27 p.m. on
Tuesday, October 21, 2014 in Conference Room A at City Hall located at 4141 Douglas
Drive, Crystal, Minnesota. Mayor Adams called the meeting to order.
I. ATTENDANCE
The city manager recorded the attendance with the following members:
COUNCI�
PRESENT
ABSENT:
���—
II. AGENDA
Selton, Adams, Budziszewski, Deshler, Hoffmann and Peak.
Libby.
City Manager A. Norris, Assistant City Manager/Human Resources Manager
K. Therres, Finance Director C. Hansen, Public Works Director T. Mathisen,
Police Chief S. Revering and City Attorney M. Norton. '
The Council and staff discussed the following agenda items
• Amendments to the 2014 budget
• Sidewalks in Phase 14
• 2015 budget questions
• Commission liaisons/reports/updates
III. ADJOURNMENT
The work session adjourned at 9.57 p.m.
Jim Adams, Mayor
ATTEST: '
Anne
CONSENT AGENDA #1
APPLI�CATI�ONS FOR CITY LICENSE
November 6, 2014
GASINSTALLER
Anderson Residential Heating 1628 County Hwy 10 #34 Spring Lake Park, MN 55432
Erickson Plumbing & Heating 1471 92"d Lane NE Blaine, MN 55449
St Paul :Plumbing & Heating 640 Grand Ave St Paul, MN 55105
Stern Heating & Cooling 34181 180`h Ave Red Wing, MN 55066
PLUMBER
Corporate Mechanica15ll4 Hillsboro Ave N New Hope, MN 55428
Eagle Ridge Plumbing E7899 1020th Ave Colfax, WI 54730
Liberty Plumbing Co 925 227�h Ave NW Oak Grove, MN 55005
REFUSE HAULERS
Garbage Man 13895 Industrial Park Blvd #100 Plymouth, MN 55441
Sanimax U�SA 505 Hardman Ave South St Paul, MN� 55075
RENTAL — NEW
6714 Corvallis Ave N— Herman Capital Partners II c/o L Frolov (Conditional)
5237 Florida Ave N� — Uppal Group (Conditional)
5332 49th Ave N— Sean Edgett c/o Homes For Now (Conditional)
5016 52"d Ave N— Iasis II LLC (Conditional)
RENTAL — RENEWAL
4425 Adair Ave N— Adair Properties LLC (Conditional)
5330 Angeline Ave N— Mark/Amber Lange (Conditional)
3000 Douglas Dr N— Heathers Manor (Conditional)
3212 Douglas Dr N— Amir Chabeki (Conditional)
2710-2712 Jersey Ave N— Tim/Amy Morse
4367 Welcome Ave N— John Nooyen/Jenel]e Young (Conditional)
4733 Welcome Ave N— Todd Shaw (Conditional)
5002 Welcome Ave N— Bill Griswold (Conditional)
5714 Yates Ave N— Brian/Jenny Leonard c/o Garnet Real Est Serv
3426 Zane Ave N— Equity Trust Company
3703 Zane Ave N— Mark Butler (Conditional)
4409 Zane Ave N— 4800 C Heights LLC (Conditional)
7225 32"d Ave N— Ziegler Holding LLC
7229 32"d Ave N— Ziegler Holding LLC
7245 32"d Ave N— Ziegler Holding LLC
7259 32nd Ave N— Ziegler Holding LLC
7275 32"d Ave N— Ziegler Holding LLC
7285 32"d Ave N— Ziegler Holding LLC
7289 32"d Ave N— Ziegler Holding LLC
5125 34�h Pl N— Christy Soles Wandrei (Conditional)
6807 35th Ave N— John Roop (Conditional)
5916 38�h Ave N— Jason Herzog
6610 42"d Ave N— Robert Hovland
6922 45�h Pl N— Bryant/Colleen Jacobson
6325 52nd Ave N— JNF Properties 3 LLC (Conditional)
6315 55th Ave N— Calibre Chase (Conditional)
Page 1 of 2
SIGN HANGER
Twin Cities Sign 14333 Ural St NE Ham Lake, MN 55304
CONSENT AGENDA #1
Page 2 of 2
CONSENT AGENDA #2
; �
k
l �' DATE: October 30, 2014
�5���y p;�€ TO: Anne Norris; City Manager
� City of Crystal Gity Council
' �������" FROM: Charles Hansen, Finance Director
�.
i : � RE: Expenditures over $25,000
�� ��� �::
� .,9. ,> ..., � � �
Pavee Description Amount
Blue Cross Blue Shield af MN November Health Insurance Premiums $87,181.Od
Compass Minerals Amarica Road salt for winter ice control $30,157.59
GMHC Home Improvemenf Incentive Rebate Ptogram $30;450.75
Golden Valley JWC September Water Costs $180,419.57
Metro Gouncil Enviranmental Services November 2014 Wastewater Gosts $109;932.72
F'ERA Employee & city required contributions° pay date 10/24/2014 $41;262.69
1RS - EFTPS Social Security, Medicare; & Federal Tax W/H; pay date 10/10/2014 $50,700.05
West Metro Fire Rescue District October Fire Budget Allocation $80;684.52
$610,788.89
G \Tnma�Ac�ts Pa}iChecF-s�oier 525,W0 Memo
.. , � ... ., ..l. _ � , ..l. ■ ..
CITY OF CRYSTA�
RESOLUTION NO. 2014 -
RESOLUTION ACCEPTING DONATIONS FROM
MINNEAPOLIS ELKS LODGE #44, THE FAMILY OF JANE ELSEN AND
BLAINE PO�ICE EXPLORER POST 939
WHEREAS, Minnesota Statute § 465.03 requires that all gifts and donations of real or
personal property be accepted only with the adoption of a resolution; and
WHEREAS, said donations must be accepted by a resolution adopted by the City Council.
NOW, THEREFORE, BE IT RESO�VED by the City Council of the City of Crystal to accept the
following donations:
.. .
Minneapolis Elks Lodge #44
The Family of Jane Elsen
Blaine Police Explorer Post 939
Purpose
Crystal Frolics
Crystal Friendship Center
(in memory of Jane Elsen)
Crystal Police Explorer
(3M Golf Tournament)
Amount
$5,500
$500
$412.50
And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks Minneapolis
Elks Lodge #44, the family of Jane Elsen, and Blaine Police Explorer Post 939.
Dated this 6t" day of November, 2014.
:
Jim Adams, Mayor
ATTEST:
Gail Van Krevelen, Assessing/Customer Service Specialist
1 � \ : _ � 1_� :'
Anne Norris '
From: Robyn Browning
Sent: Thursday, October 16, 2014 4:16 PM
To: Anne Norris
Subject: Fwd: [FWD: Re: EQC Meeting Information]
Hi Anne,
Please see Leigh Johnson's resignation from the EQC below.
Can you please remind me when his resignation becomes effective? I want to know if he still counts towards
reaching quorum at our meeting this evening.
Maxiy thanks,
Robyn
---------- Forwarded message ----------
From:
Date: Oct 16, 2014 4:01 PM
Subject: [FWD: Re: EQC Meeting Information]
To: <browning.rob�
Cc:
There is just too much of this kind of thing from some members, also there seems to be no interest on
the part of the Council on our inititatives. For this and other, personal reasons, I hereby tender my
resignation from the EQC.
Leigh Johnson
� � � : _ � � _: : '�
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
TeL• ('763) 531-1000 • Fax; (763) 531-1188 • www.crystalmn.gov
2015
CRYSTAL CITY COUNCIL
' - �' -� i �� -
City Council Regular Meetings are usually held the 1 st and 3rd Tuesday of t
Work Sessions may be held the 2"`� Thursday of the month, if necessary, be
Regular 1Vleeting schedule.
JANUARY
Tuesday, January 6
Thursday, January 8
Tuesday, January 20
FEBRUARY
Tuesday, February 3
Thursday, February 12
Tuesday, February 17
MARCH
Tuesday, March 3
Thursday, March 12
Tuesday, March 17
APRIL
Tuesday, Apri17 '
Thursday, Apri19
Tuesday, Apri121
MAY
Tuesday, May 5 '�
Thursday, May 1�
Tuesday, May 19
JUNE
Tuesday, June 2
Tuesday, June 16
Regular Meeting
Work Session, iinecessary
Regular Meeting
Regular Meeting
Work Session, ii
Regular Meeting
Session�
Regular Meeting
Work Sessic�n, iinecessary
Meeting
Meeting
, July
Thursday, Au�ust
Thursday, August
*Tuesday, Augusf
Thursday, August
at 6:
ULE
at 7:00 PM. Council.
*Denotes a change in the
Regular
6 Budget Work Session
13 Budget Work Session
� $ Regular Meeting
2� Budget Work Session
Tuesday, September 1
Thursday, �eptember 10
Tuesday, September 15
Tuesday, October 6
Thursday, October 8
Tuesday, October 20
NOVEMBER
Tuesday, November 3
Thursday, November 12
Tuesday, November 17
DECEMBER
Tuesday, December 1
Thursday, December 10
Tuesday, December 15
Regular Meeting
Work Session, iinecessary
Regular Meeting
Regular Meeting
Work Session, iinecessary
Regular Meeting
Regular Meeting
Work Session, iinecessary
Regular Meeting
Regular Meeting
Work Session, iinecessary
Regular Meeting
All City Council meetings are open to the public and broadcast live on channel 16. Meetings are rebroadcast the
following Sunday at 6:30 p.m. and on Monday at 10.30 a.in. Live meeting webstreaming and past ineetings can also be
viewed at www.crystalmn.gov, under Online Services, go to OnDemand Council/EDA Meeting Videos.
This schedule is subject to change.
1� \ : _ � 1_� : •.
[:Z���7�ij �I�P►��C��+ �TiL!
RESOLUTION ADJUSTING ASSESSMENT RO�� -
FOR 2014 DELINQUENT ACCOUNTS
WHEREAS, on October 21, the Crystal City Council held a public hearing on assessments for
delinquent accounts; and
WHEREAS, on October 21, the City Council adopted Resolution #2014-85 adopting the
assessment roll as presented for the 2014 delinquent accounts; and
WHEREAS, during the October 21 public hearing, the City Council received appeals regarding
delinquent accounts on several properties, including:
4336 Douglas Drive North; and
5407 Hampshire Avenue North.
WHEREAS, staff reviewed the files regarding the two properties' appealed delinquent amounts.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Crystal, Minnesota,
adjusts the following delinquent amounts for the 2014 delinquent accounts as follows:
4336 Douglas Drive North $500
5407 Hampshire Avenue North $6,040
The owners of these properties so assessed may, at any time prior to certification of the assessment to
Hennepin County, pay the whole of the assessment on such property.
If the entire assessment is paid by 4:30 p.m. on Wednesday, November 26,
2014, no interest will be charged.
Payments made from Wednesday, November 12, 2014, through Wednesday,
November 26, 2014, will ON�Y be accepted in the form of cash, money order,
cashiers check, or credit card at City Hall or online (MasterCard or VISA
accepted). Checks will not be accepted. Payments will be accepted in person at
the front desk of City Hall between the hours of 8:00 a.m. — 4:30 p.m., Monday-
Friday.
Delinquent balances not paid by 4:30 p.m. on Wednesday, November 26, 2014,
will be assessed against the property. This means that the delinquent balance
will be reported to Hennepin County, which will add it to the 2015 property tax
statement for the Service Address. Assessed amounts will accrue interest at an
annual rate of twelve percent (12%) from November 1, 2014, through December
31, 2015.
An owner may, at any time thereafter, pay to Hennepin County the entire amount
of the assessment remaining unpaid, with interest (12%} accrued to December
31 of the year in which such payment is made.
The Assessing Specialist will transmit a certified duplicate of the final assessment listing to Hennepin
County to be extended on the property tax roles of the county. Such assessments will be collected by
Hennepin County and will be remitted to the city in the same manner as other municipal taxes.
Adopted by the City Council of the City of Crystal this 6th day of November, 2014.
Jim Adams, Mayor
ATTEST:
Gail Van Krevelen, Assessing/Customer Service Specialist
.. , � ... ., ..l. _ � , ..l. ■ /
� Memorandum
�,CITY�"�`:-
�YSTAL
�-
DATE: October 29, 2014
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Consider a Resolution Amending the 2014 Budget
Background
Every year budgets need to be amended for various reasons. Often these
changes are done at year-end when final results are known. Sometimes the
changes are known and amendments can be done during the year. Several
changes were discussed at the October 21, 2014 work session. The changes are
listed below and the attached resolution will adopt them.
One difference from the information presented at the work session deals with
Squad car #211 in the Police Equipment Revolving Fund. Set-up of this squad
isn't complete and the final cost will be about $47,000 instead of the $40,000
reported at the work session.
Economic Development Authority — The EDA budget includes a$150,000
transfer to the PIR Fund to pay for work on the Bass Lake Road Streetscape. The
streetscape project has been cancelled, so we propose to add the $150,000 to the
$500,000 that the EDA budget provides as a transfer to the Major Building
Replacement Fund to help pay for the Public Works Facility.
Major Building Replacement Fund — Increase the transfer from the EDA from
$500,000 to $650,000.
Permanent Improvement Revolving Fund:
• City Hall roof replacement — complete work started in 2013. Increase
$7,851.
• City Hall & Pool solar energy — Payment was made in 2013 to start project,
but work was done in 2014. Recoded as a prepaid expense at 12/31 /2013
and reversed to expenditures in 2014. Increase to $66,053.
• Alley Reconstruction — This was planned in the 2014 budget as a$158,000
project but the contract award was $220,000. Increase $62,000.
• Alley Reconstruction — Increase special assessment revenues from
$94,800 to $132,000 and increase transfer from Storm Drainage Fund from
$63,200 to $88,000 due to the higher cost of the Alley Project.
.. , � ... ., ..l. _ � , ..l. ■ /
• Bass Lake Road Streetscape Repair — Cancel project. Reduce expense
$150,000.
• Bass Lake Road Streetscape Repair — Reduce transfer from EDA
$150,000.
• Community Center Landscaping south — Postponed, reduce expense
$10,000
• Waterslide gel coat & renovation — Postponed, reduce expense $70,000
• Park Dedication Fees — Increase revenue by $21,886.
Summary of PIR changes:
Appropriations:
Unit Description
4337 City Hall roof replacement
4349 City Hall & Pool solar energy
4905 Alley Reconstruction
4907 Bass Lake Road Streetscape Repair
5040 Community Center Landscaping — south side
5404 Water slide gel coat & renovation
Total Net Change to Appropriations
Revenues:
Alley Project special assessment income
Alley Project transfer from Storm Drainage Fund
Bass Lake Road Streetscape transfer from EDA
Park Dedication Fees
Total Net Change to Revenues
Chanqe
$7,851
$66,053
$62,000
-$150,000
-$10,000
- 70 000
$94,096
Chanqe
$37,200
$24,800
-$150,000
21 886
-$66,114
Police Equipment Revolving Fund
The 2014 PERF budget planned for the replacement of three vehicles. A squad
car was destroyed in an accident in December 2013 and a replacement was
purchased in 2014 using insurance proceeds. This resulted in four vehicles being
replaced in 2014.
The department re-evaluated vehicle condition and mileage when ordering the
2014 vehicles and decided to change the order in which the existing vehicles
would be replaced. The 2014 budget provided for replacing squads 202, 203 &
209. After the re-evaluation, squads 203, 205 & 211 were replaced. Squad 215
was destroyed in the accident and replaced with insurance proceeds. The
insurance proceeds were accounted for as sale of property since this involved the
disposal of an existing vehicle.
Storm Drainage Fund
The transfer from Storm Drainage Fund to the PIR Fund increases from $63,200
to $88,000 due to the higher cost of the Alley Paving project.
Conclusion
I recommend that the City Council approve the resolution.
.. , � ... ., ..l. _ � , ..l. ■ /
City of Crystal
RESOLUTION NO. 2014-
AMENDING THE 2014 BUDGET
WHEREAS, a variety of changes are needed to the 2014 Budget to
accommodate unforeseen capital needs; changes in actual costs from the original
estimates and changes in the timing of projects.
NOW, THEREFORE, BE IT RESOLVED that the 2014 Budget is amended
as follows:
Permanent Improvement Revolving Fund
Appropriations:
Unit Description
4337 City Hall roof replacement
4349 City Hall & Pool solar energy
4905 Alley Reconstruction
4907 Bass Lake Road Streetscape Repair
5040 Community Center Landscaping — south side
5404 Water Slide gel coat and renovation
Total Net Change to Appropriations
Revenues:
Alley project — special assessment income
Alley project — transfer from Storm Drainage Fund
Bass Lake Road Streetscape transfer from EDA
Park Dedication Fees
Total Net Change to Revenues
Economic Development Authority (EDA)
Transfer to Permanent Improvement Revolving Fund
Transfer to Major Building Replacement Fund
Net Change
Major Building Replacement Fund
Increase Transfer from EDA
Police Equipment Revolving Fund
Unit Description
3503 Squad #202
3504 Squad #203
3506 Squad #205
3510 Squad #209
3512 Squad #211
3516 Squad #215
Total Net Change to Appropriations
Chanqe
$7,851
$66,053
$62,000
-$150,000
-$10,000
- 70 000
-$94,096
Chanqe
$37,200
$24,800
-$150,000
21 886
-$66,114
Chanqe
-$150,000
150 000
$0
$150, 000
Chanqe
-$40,000
$6,800
$31,500
-$27, 000
$47,000
40 000
$58,300
Resolution No. 2014- Continued
Police Equipment Revolving Fund
Revenues:
Increase Sale of Property
Total Net Change to Revenues
.. , � ... ., ..l. _ � , ..l. ■ /
Chanqe
21 168
$21,168
Storm Drainage Fund
Increase Transfer to Permanent Improvement Revolving FD $24,800
Adopted by the Crystal City Council this 6th day of November, 2014
Jim Adams, Mayor
ATTEST:
Gail Van Krevelen, Assessing/Customer Service Specialist
1 \ \ '. _ \ 1_'. : %
° Memorandum
:�.��
�YST�u.
�,,.�-
DATE: October 29, 2014
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Consider a Resolution Adopting Appendix IV of the Crystal City Code
Relatinq to the 2015 Fee Schedule - Utility Section
The City Council reviewed the proposed 2015 utility budgets and rates at the August 21
work session. The proposed rates are the same as were presented at the work session;
however there have been some changes to the proposed 2015 utility budgets. Utility
budgets will be adopted in December as part of the entire 2015 city budget.
Additional capital outlay expenses beyond those shown in the rate studies may be
incurred when we receive a final accounting of costs from the county for the Highway 81
project.
Water Charges
Normal increases in the rates for water purchased from the City of Minneapolis, along
with inflation in other operating costs, require a rate increase for 2015.
Sewer Charges
Continued increases in MCES disposal charges, inflation in other operating costs and
increased capital projects all combine to require sewer rate increases.
Storm Drainage Charges
Operating expenses are increasing moderately, but capital outlays create a significant
drain on the fund's cash. Due to increases in planned capital outlays, the rate study
projects a$0.90 per quarter increase in the rate for 2015 and each year thereafter. Even
with these increases, the Storm Drainage Fund could have a cash deficit in 2016.
Street Light Utility
Electricity is the largest expense for street lights. Residential rates are recommended to
increase from $4.65 per quarter in 2014 to $4.80 per quarter in 2015. This is a 3.23%
increase and similar increase is recommended for multiple family residential rates.
Recycling Utility
No rate increase is proposed for 2015.
1 \ \ '. _ \ 1_'. : %
Based on the discussions at the work session, staff recommends the following charges:
Percent Dollar
2014 2015 Change Chanqe
Water rate per 1,000 gallons, Tier#1 $4.30 $4.50 4.65% $0.20
Water rate per 1,000 gallons, Tier #2 $4.70 $4.90 4.26% $0.20
Water rate per 1,000 gallons, Tier #3 $5.10 $5.30 3.92% $0.20
Emergency well surcharge $0.21 $0.21 0% $0.00
Water service charge for 1" meters, per $4.75 $4.80 1.05% $0.05
quarter
Sanitary Sewer residential $48.60 $50.00 2.88% $1.40
Sanitary Sewer senior $39.37 $40.50 2.93% $1.13
Sewer commercial (per 1,000 gallons) $2.15 $2.21 2.79% $0.06
Storm Drainage residential $11.70 $12.60 7.96% $0.90
Storm Drainage commercial (per acre) $292.50 $315.00 7.96% $22.50
Street Lights residential or commercial $4.65 $4.80 3.23% $0.15
Street Lights multi-family residential $3.49 $3.60 3.15% $0.11
Recycling residential $10.65 $10.65 0.00% $0.00
Conclusion
Staff is requesting that the City Council consider adoption of the attached resolution. The
new utility rates will be published in the city newsletter.
1 \ \ '. _ \ 1_'. : %
RESOLUTION NO. 2014-
RESOLUTION ADOPTING APPENDIX IV OF THE CRYSTAL CITY CODE
RELATING TO THE 2015 FEE SCHEDULE - UTILITY SECTION
WHEREAS, the City of Crystal conducts an annual review of fees charged for services
and products; and
WHEREAS, this review resulted in a recommendation that primary utility rates should be
increased as shown with comparable increases for non-residential properties and other
miscellaneous rate or fee changes: and
Water rate per 1,000 gallons, Tier #1
Sanitary Sewer residential
Storm Drainage residential
Street Lights residential or commercial
Percent Dollar
2014 2015 Chan e Chan e
$430 $4.50 4.65% $0.20
$48.60 $50.00 2.88% $1.40
$11.70 $12.60 7.96% $0.90
$4.65 $4.80 3.23% $0.15
WHEREAS, the attached fee schedule lists proposed charges for various services and
products provided by the City of Crystal, which shall be billed during 2015.
NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that the attached fee
schedule is adopted and incorporated into the Crystal City Code as Appendix N and is effective for
all billings after December 31, 2014.
Adopted by the Crystal City Council this 6`�' day of November, 2014.
Jim Adams, Mayor
I��r�I.`��i
Gail Van Krevelen, Assessing/Customer Service Specialist
1� l : _ � 1: ::
City of Crystal 2015 Proposed Fee Schedule - Utility Section
JDE Account Percentage
De t. T e Code Descri tion 2013 Fee 2014 Fee 2015 Fee Increase Comments
Water Other 0505.4655 Water charge per 1,000 gallons in tier 1 4.05 4.30 4.50 4.65°/a per 1,000 gallons
Water Other 0505.4655 Water charge per 1,000 gallons in tier 2 4.45 4.70 4.90 4.26% per 1,000 gallons
Water Other 0505.4655 Water charge per 1,000 gallons in tier 3 4.85 5.10 5.30 3.92% per 1,000 gallons
Water Other
Water Other
Water Other
0505.4655 Water charge for water used for irrigation
0505.4655 Water charge for water used through a hydrant meter
0505.4655 City owned water fountains will no longer be metered,
but will be charged for one unit of water per year. Past experience
with metered fountains showed usage of less than one unit per year.
Water Other 0505.4644 Emergency Well Surcharge
Water
Water
Water
Water
Water
Water
Water
Other
Other
Other
Other
Other
Other
Other
Residential Tier Sizes
Tier 1 1,000 gallon units in tier
Tier 2 1,000 gallon units in tier
Tier 3 1,000 gallon units in tier
Commercial / Industrial / Institutional Tier Sizes
Tier 1 1,000 gallon units in tier
Tier 2 1,000 gallon units in tier
Tier 3 1,000 gallon units in tier
0505.4655 MN Safe Water Testing Fee
0505.4655 Water service charge for meters of 1 inch or less
0505.4655 Water service charge for 1 1/2 inch meters
0505.4655 Water service charge for 2 inch meters
0505.4655 Water service charge for 3 inch meters
0505.4655 Water service charge for 4 inch meters
0505.4655 Water service charge for 6 inch meters
0 to 30 units
31 to 60 units
over 60 units
4.85 5.10
4.85 5.10
4.05 4.30
0.21
5.30
5.30
4.30
0.21
3.92°/a per 1,000 gallons
3.92% per 1,000 gallons
0.00% per 1,000 gallons
0.00% per 1,000 gallons
Meter Size
1" orless 1 1/2" 2" 3" 4" 6"
0 to 30 0 to 90 0 to 120 0 to 240 0 to 480 0 to 960
31 to 60 91 to 180 121 to 240 241 to 480 481 to 960 961 to 1,920
over 60 over 180 over 240 over 480 over 960 over 1,920
1.59
4.60
14.70
18.40
36.80
73.60
147.20
1.59
4.75
15.15
18.95
37.90
75.80
151.60
1.59
4.80
15.30
19.15
38.30
76.60
153.20
0.00% per quaRer
1.05% per quarter
0.99% per quaRer
1.06% per quaRer
1.06% per quarter
1.06% per quarter
1.06% perquarter
1� l : _ � 1: ::
City of Crystal 2015 Proposed Fee Schedule - Utility Section
JDE Account Percentage
De t. T e Code Descri tion 2013 Fee 2014 Fee 2015 Fee Increase Comments
Water
Water
Water
Water
Water
Water
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Sewer
Storm
Storm
Storm
Storm
Storm
Storm
Storm
Storm
St Lights
St Lights
St Lights
Other 0505.4655 Fire Line - 2"
Other 0505.4655 Fire Line - 3"
Other 0505.4655 Fire Line - 4"
Other 0505.4655 Fire Line - 6"
Other 0505.4655 Fire Line - 8"
Other 0505.4655 Fire Line - 10"
Other 0510.4655 Sewer charge - metered, non-residential
Other 0510.4655 Sewer charge - metered, non-residential minimum
Other 0510.4655 Sewer charge - non-metered, non-residential minimum
Other 0510.4655 Sewer charge - non-commercial - MAC Airport
(1/2 of non-residential minimum)
Other 0510.4655 Sewer charge - school, minimum per classroom
Other 0510.4655 Sewer charge - residential
Other 0510.4695 Sewer - senior/disability discount
Other 0510.4698 Sewer - senior/disability rental rebate
Other 0510.4902 Sewer - failed sump pump inspection
Other 0515.4655 Single-family residential
Other 0515.4655 Two-family residential
Other 0515.4655 Cemetaries & vacant land, per acre
Other 0515.4655 Parks & railroads, per acre
Other 0515.4655 Schools, institutional uses 8� airport, per acre
Other 0515.4655 Multi-family residential and churches, per acre
Other 0515.4655 Storm drainage - commercial, per acre
Other 0515.4655 Storm drainage - commercial, per Residential Equivalency Factor
Other 0520.4655 Street lights - commercial (per business)
Other 0520.4655 Street lights - single-family residential
Other 0520.4655 Street lights - multi-family residential (per unit)
Recycle Other 0525.4655 Recycling - single-family residential
11.65
18.31
26.94
36.48
44.95
54.16
2.07
46.80
46.80
23.40
15.12
46. SO
8.89
8.89
100.00
10.80
10.80
2.70
8.10
13.50
32.40
270.00
54.00
4.35
4.35
3.26
10.65
12.00
18.86
27.75
37.57
46.30
55.78
2.15
48.60
48.60
24.30
15.70
48.60
9.23
9.23
100.00
11.70
11.70
2.93
8.78
14.63
35.10
292.50
58.50
12.12 1.00% perquaRer
19.05 1.01% perquarter
28.00 0.90% per quarter
37.90 0.88% per quarter
46.75 0.97% per quarter
56.35 1.02% per quarter
2.21 2.79% per 1,000 gallons
50.00 2.88% per quarter
50.00 2.88% per quarter
25.00 2.88% per quarter
16.15 2.87% per quarter
50.00 2.88% per quarter
9.50 2.93% perquarter
9.50 2.93°/a per quarter
100.00 0.00°/a per month
12.60
12.60
3.15
9.45
15.75
37.80
315.00
63.00
4.65 4.80
4.65 4.80
3.49 3.60
10.65 10.65
7.69% per quaRer
7.69% per quaRer
7.69% per quaRer
7.69% per quarter
7.69% per quarter
7.69% per quarter
7.69% per quarter
7.69°/a per quarter
3.23% per quarter
3.23% per quarter
3.15% per quarter
0.00% per quaRer
1� l : _ � 1: ::
City of Crystal 2015 Proposed Fee Schedule - Utility Section
JDE Account Percentage
De t. T e Code Descri tion 2013 Fee 2014 Fee 2015 Fee Increase Comments
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Other
Other
Other
Permit
Other
Other
Other
Other
Other
Other
Other
Other
Utility Other
Utility Other
Utility Other
Utility Other
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Utility
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other
0505.4902 Access to property denied
0505.4955 Administrative charge for certification of delinquent utilities
0505.4902 Charge for unlawful water use
0505.4902 Hydrant rental - other
0505.2210 Hydrant rental - meter deposit
0505.4075 Interest rate for ceRification of delinquent utilities
0505.4902 Maintain private fire hydrants (operate, flush and paint only)
0505.4902 Meter testing - when meter within 2% of accurate
various.4660 Penalty for late payment
0505.4902 Rental property - duplicate bill to occupant
0505.4902 Rental property - restart dupiicate bill
0505.4902 Rental property - pro-rata bill when occupant changes
0505.4902 Service fee for water shut off/turn on (for code enforce purposes)
0505.4902 Service fee - after hour call
0505.4902 Service abandonment fee
0505.4902 Alternative service abandonment fee
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
0505.4947
5/8" x 3/4" Sensuswater meter with remote radio transmitter
5/8" x 3/4" Sensuswater meter without remote radio transmitter
5/8" or 3/4" Sensuswater registrar head
3/4" meter horn #2 Ford for Model 25
3/4" Ford Mpls. Pattern B-22-333M curb stop
3/4" Mueller #H15010 w/1/8 bend corporation stop
3/4" tail pieces (pair)
1" Sensus fire line meter, no remote radio transmitter
1" Sensus water meter with remote, also for lawn sprinkler meter
1" meter horn #4 Ford for Model 40
1" tail pieces (pair)
1" curb box, Mpis pattern #5614A, tap 1'/i' at btm curb box
1" curb box, Mpls pattern #5615, tapped 2" at btm curb box
113.00
35.00
120.00
45.00
800.00
12.00%
105.00
actual cost
10.00%
1.00
5.00
15.00
50.00
120.00
35.00
123.60
46.50
850.00
12.00%
110.00
actual cost
10.00%
1.00
5.00
15.00
55.00
120.00
35.00
123.60
46.50
850.00
12.00%
110.00
actual cost
10.00%
1.00
5.00
15.00
55.00
0.00% per incident; maximum of once per quarter
0.00%
0.00% per day
0.00%
0.00% deposit against water use charges
0.00% peryear
0.00°/a per year - excludes repair costs
actual cost based on billing rate for hours worked
0.00% of amount past due
0.00% added to each quarterly bill
0.00% once when duplicate billing is restarted
0.00% once at time of billing
0.00°/a per trip: shut off and turn on
per hour, $50 minimum
Overtime rate, 2 hour minimum
actual cost actual cost actual cost actual cost water service disconnected & plugged
6,000.00 6,200.00 6,200.00 0.00% deposit for the city to disconnect
service in the future, if needed
224.04
116.15
62.10
86.21
54.03
49.75
15.00
187.97
296.35
91.97
25.25
35.63
35.63
235.25
122.00
65.20
112.07
70.24
64.68
19.50
197.40
311.20
119.56
32.83
37.40
37.40
235.25
122.00
65.20
112.07
70.24
64.68
19.50
197.40
311.20
119.56
32.83
37.40
37.40
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
1� l : _ � 1: ::
City of Crystal 2015 Proposed Fee Schedule - Utility Section
JDE Account Percentage
De t. T e Code Descri tion 2013 Fee 2014 Fee 2015 Fee Increase Comments
Utility Other 0505.4947 1" Ford Mpls Pattern, #622-444 m curb stop 69.68 90.58 90.58 0.00°/a
Utility Other 0505.4947 1" Mueller#15010, with 1/8 bend corp stop 71.98 93.57 93.57 0.00%
Utility Other 0505.4947 1 Yi' Sensus water meter with remote radio trans 13" LL w/conn. 573.43 602.10 602.10 0.00%
Utility Other 0505.4947 1 Yi' meter flanges (pair) 36.23 38.04 38.04 0.00%
Utility Other 0505.4947 1'/z' Mueller with 1/8 bend corp stop #15010 168.53 219.09 219.09 0.00%
Utility Other 0505.4947 1'/z' curb box #5631 or Mueller H-10395 233.23 244.89 244.89 0.00%
Utility Other 0505.4947 2" Sensus, compound, with remote 17" LL w/conn. 1,552.03 1,629.63 1,629.63 0.00%
Utility Other 0505.4947 2" meter flanges (pair) 36.23 38.04 38.04 0.00%
Utility Other 0505.4947 2" Sensus turbo with remote radio transmitter, 10" LL w/conn. 1,108.85 1,164.29 1,164.29 0.00%
Utility Other 0505.4947 2" curb box complete w/port ring 233.23 244.89 244.89 0.00%
Utility Other 0505.4947 2" Mueller 1/8 bend only 122.28 158.96 158.96 0.00%
Utility Other 0505.4947 2" Muellerwith 1/8 bend corp stop #15010 281.95 366.54 366.54 0.00%
Utility Other 0505.4947 2" Mueller #15201 curb stop replaced w/15154 or Ford B22-777 239.39 311.21 311.21 0.00%
Utility Other 0505.4947 3" Sensus Compound, remote with remote radio/connection 1,964.91 2,063.16 2,063.16 0.00%
Utility Other 0505.4947 3" Sensus turbo with remote radio trans, 12" LL w/connection 1,433.00 1,504.65 1,504.65 0.00%
Utility Other 0505.4947 4" Sensus compound, with remote radio trans w/connection 3,321.67 3,487.75 3,487.75 0.00%
Utility Other 0505.4947 4" Sensus turbo, with remote radio trans w/connection 2,625.92 2,757.22 2,757.22 0.00%
Utility Other 0505.4947 4" meter connection 78.49 82.41 82.41 0.00% pair
Utility Other 0505.4947 Curb box lid, slip-on type Western Style 2" 40.46 42.48 42.48 0.00%
Utility Other 0505.4947 Curb box lid, #5627 for 2" screw on 23.25 24.41 24.41 0.00%
Utility Other 0505.4947 Meter sealing wire (per foot) 1.60 1.68 1.68 0.00%
Utility Other 0505.4947 Remote lead in wire (per foot) 0.25 0.25 0.25 0.00%
Utility Other 0505.4947 Remote lead in wire (per 1,000 feet) 264.50 264.50 264.50 0.00%
Utility Other 0505.4947 Remote lead in wire (per 500 feet) 132.25 132.25 132.25 0.00%
Utility Other 0505.4947 Remote radio transmitters for Sensus meters 133.59 140.25 140.25 0.00%
' i � : ► \ _ :
� COUNCIL STAFF REPORT
��"��� Public Hearing:
��^r��m�►r:
New on sale wine, beer and Sunday licenses at 5592 West Broadway
FROM: Chrissy Serres, City Clerk
DATE: October 30, 2014
TO: Mayor and City Council
City Manager Anne Norris
CC: Police Chief Stephanie Revering
City Attorney
RE: Application for new on sale wine, beer and Sunday licenses at 5592 West
Broadway, submitted by The Noodle Shop Co. — Colorado, Inc., d/b/a Noodles
& Company.
I. Overview
At its meeting on October 21 the City Council voted to approve a Conditional Use
Permit application for outdoor food and beverage service for Noodles & Company at
5592 West Broadway.
Noodles & Company is requesting approval for the following on sale liquor licenses:
1) Wine and strong beer; and 2) Sunday. The licensed premises would include the
restaurant and enclosed gated patio area of 506 square feet.
Noodles restaurants have general operating hours of Monday through Saturday
from 10:30 aM to 10:00 PM. The restaurant will be operated with 8 to 10 staff
members per shift. The anticipated opening date is January 12, 2015.
II. Application Review
The qualifications of the applicant meet City Code Section 1200 and city staff has
received and reviewed the required liquor licensing application documents.
A background investigation was completed by Crystal Police Department. Police
Chief Revering finds no disqualifying criminal history to prohibit issuance of the
licenses.
The applicant has provided proof of financial responsibility and submitted the proper
certificate of liquor liability insurance.
' i � : ► \ _ :
Noodles & Company received a copy of Crystal City Code Chapter Vli. SALE,
CONSUPMTION AND DISPLAY OF LIQUOR AND BEER, which includes city licensing
conditions and the Council's policy regarding civil fines and penalties for violation of
ordinances/laws.
Attached is a copy of the public hearing notice that was mailed to property owners
within 500 feet and published in the Sun Post on October 23, 2014.
Requested Council Action
Recommend approval of the new on sale wine, beer and Sunday licenses at 5592 West
Broadway, submitted by The Noodle Shop Co. — Colorado, Inc., d/b/a Noodles &
Company.
Upon request, application documents are available for review in the city cterk's office.
' i � .: �.\ _ : _
�141 Douglas D��ive Not�th g Ci•ystal, Mirinesota 55�22-I69b
TeL• ("763) 531-I000 o Fax: {763} 531-1188 � www.ci.ctystal.mn.us � � �� �� ���
CITY t°7F �RYSiA�
NtaT1�E CJF PUBL1� HEARING
TO CONSIDER ON-SdaLE LIQUOR LICENSES
Ai 5592 WE�T BROADWAY
Notice is hereby given that the Crystal City Council will hold a publie hearing at 7:00
p.m. on Thursday, November 6, 2014 in the Council Chambers lacated at 4141 Dauglas
Drive Narth, to consider new on-sale wine, beer and Sunday licenses at 5592 West
Broadway submitted by The Rloodle Shop Co. - Colorado Inc. dlb/a Noodles &
Company. Anyone wishing to express a view either in person or in writing will be heard
at the pubCic hearing.
Auxiliary aids are available for public meetings upon request af least 96 hours in
advance: Please call the city clerk at 763-531-1145 to make arrangements. Deaf and
hard of hearing callers should contact the MN Relay Service at 711 �r 1-800-627-3529
V/TTY,
� a �
' � � �_
City Clerk� rissy Serres
RE(iULAR A(iE�DA
� 1 � 1 1
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� COUNCIL STAFF REPORT
��"�°' Regular A�enda Item: Commission Appointment
��t�r�r�►�:
Council Meeting: November 6, 2014
FROM: Administrative Services Coordinator Trudy Tassoni
DATE: October 17, 2014
TO: Crystal City Council
City Manager Anne Norris
RE: Appointment to the Environmental Quality Commission
The Environmental Quality Commission (EQC) has two vacancies on this 10-member
commission. Its charge is to advise the City Council in matters relating to the conservation of
environmental resources, including the study and proposa] of possible environmental po]icies,
and to promote public education and awareness relating to such environmental issues. This
commission a]so motivates interest in the proper use of, and care for, the natura] resources of
the city and seeks information about laws, policies, and regulations of all levels of government
that may have environmental or ecological significance for the city.
At this time, ReNae Bowman is seeking appointment to the EQC. A criminal history check
completed by the Police Department came back clear.
Ms. Bowman was interviewed by two members oithe Interview Committee (1 member oithe
Committee was absent but cast a vote); M�s. Bowman is recommended on a 2-1 vote.
Council Action Requested
Please consider appointing ReNae Bowman to the Environmental Quality Commission
for an unexpired term to expire on December 31, 2017.
A copy of he� application is attached. The criminal histo�y check is available in the Police
DepaNt7nent.
�,� � ��° ��:������
REGULAR AGENDA #1
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Human Rights Commissir�n ❑ Watershed Mgt tirganiza�ion — Shingle Creek
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N� APPLI�1��1'T� N�.Y: " �
�lave �rou �tt�nded and observ�d a cc�mmissio� meeting f�r whi�h y�u've made �pplicatic�n?
Yes, on �iot yet, b�at I will a�tend a meetin� c�n
jdate of ineeting} (date of ineeting)
S...a� '�',.k'A.ad Ya�A��1Vb �� �� �tig A.�fi�h�s.8���.A F%.� IX�n�.��A .81k3�A.s�d�
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Describe a highlight{s� ar accamplishment(s} �� the board or comrnissiar� during yo�r last i�rm.
I:\CommissionsjVacancies\Application Foe CityBoards And Commissions.Doc Page 2 of 3
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l:\Commissions\Vacancies\Application For City Boards And Cammissions.Doc
Page 3 0{ 3
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ReNae J. Bowman
QUALIFICATIONS
• Expert level - Records & Information Management and administrator
• Experienced technical writer, over 20 years of writing experience in a business setting
• Experienced at creating and deliver adult learner training and testing
• Experienced at creating and using a train-the-trainer approach to employee learning (supervisors
empowered to provide accurate on-going training as needed in the moment)
• Skilled change agent: proven abilities to drive new initiatives and track savings and achievements
• Proficient collaborator: able to work with subject matter experts when creating SOP, training, process
improvements and other related documents.
• Expert level of mastery with Microsoft Office products
• Proven personal commitment to sustainability and environmental responsibility
EXPERIENCE
Aveda Corporation
July 2013 — Current
October 2010 — 2013
October 2009 — Oct 2010
Blaine, Minnesota
MWDS — Technical writer, document management & training
■ Create manual document management system for the MWDS that
will easily sync up with upcoming electronic RIM implementations.
■ Create SOPs, get them registered into system and get sign-off
■ Create and maintain operational manuals as needed
■ LEAN project management
• Create and deliver training on demand
■ Create and monitor information for e-bulletin board and signage as
needed
Production Training Assistant
■ Revise and create SOPs for Manufacturing, includes getting them
signed by the appropriate person, filing paper copy, manager e-copy
■ Manage SOP database, define revision schedules, track SOP
progress from creating to sign-off
■ Write and publish newsletter (4 times annually)for Manufacturing
• Create and deliver compliance based training and testing for temps
and permanent employees.
■ Create materials and presentations for senior management
■ Special Projects: Implementation of LEAN & Gemba
• Track and document employee training
■ Trained BBS instructor
Standard Operation Procedures revision project
• Recr�ate and revise format for 220 Standard Operating Procedures
for Aveda manufacturing, included photos and diagrams
• Created flow charts for SOPs
• Re-designed paper filing system for SOPs and training
documentation
• Updated other manufacturing documents with detailed information
• Oversaw getting new SOPs reviewed and signed by appropriate
people
• Required a great deal of accuracy and attention to details
ReNae J. Bowman REGULAR AGEND���e 2
City of Crystal Crystal, MN (part time position)
November 2004 — 2012 Mayor, elected in 2004, reelected in 2008
• Set council agendas
• Work with city staff, commissions, county and state officials and
• Budget planning and oversight
• citizens to improve and maintain the quality of life in Crystal
� Help citizen's resolve problems with city
• Bring forth new initiatives as needed
RJ Bowman & Associates Minneapolis, Minnesota
November 2003 — 2009 Owner, Records and Information Management Consulting
Provided a variety of RIM Services to the following clients:
• Wells Fargo Home Mortgage
• Medica
• Hazelden Foundation
• Hennepin and Carver County
• AGA Medical Corporation (Now part of St. Jude)
• ShopNBC
• Ameriprise Financial
• Petters Group Worldwide
RIM Instructor at local community college: designed and delivered the
course
UnitedHealth Group Minnetonka, Minnesota
April 1995 — October 2003 Corporate Records Manager,
Supervisor: Jacquelyn Albright, Deputy General Council
Managed day-to-day records program for all of UnitedHealth Group and entities,
including, UnitedHealth Care, Ingenix Pharmaceuticals, Ingenix Health fntelligence,
Uniprise, UnitedHealth Technologies, Specialized Care Services (SCS), and
Ovations.
• Founding member of Records Management Department
• Responsible for F�IM program & training across business units of
company with 33,000 people at 200 sites and department employee
supervision.
• Researched and design RIM program and RIM training, program
based around managing records/information through life cycle.
• Implemented RIM program and RIM training
• RIM vendor selection for records storage and other tools
• RIM program maintenance through continuous training initiatives
• Created easy to implement and use annual RIM compliance audits
• Site Compliance: RIM program implementation for acquisitions and
divestitures through training
Robbinsdate Area Schools Based in New Hope, MN (part time position)
November 1996-2001 Elected School Board Director
• Work with district staff, committees, state officials and citizens to
improve and maintain the quality of education within the district
• Budget planning and oversight
• Help citizen's resolve problems with district
• Bring forth new initiatives as needed
• Lobby legislator in support of public education
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c�� or
ei1lOp�ndU
CHYSTAL
DATE: Octaber 29, 2014
Td: Mayor and Cifiy Council
�
��
FROM: Anne Narcis, City Manager r=
SUBJECT: CityAttomey Services Agreement — 2015 and 2Q16
BACKGROUND
The City's current confract with Kennedy & Graven for city attorney services expires
December 31, 2014. Current hourly rates are $150 —$160, depending on the attarney
involved and type of legal services provided. We also pay a monthly retainer of $3,750
which cavers much of �he routine legal s�rvices and inquiries. The hourly rates are the
same in 2015 as they are in 2014 and the retainer in 2015 is a 2% increase over the
current amount.
A proposed two year contracfi with Kennedy & Graven for 2015 — 2016 i� attached. The
propased ho�arly rates and the retainer in the contract are as fallaws:
20�5 °lo in�reas� 20�15 °I incr�ase
Haurly rates $150 - $160 0°l0 $155 - $165 3°l0
Retainer $3,833 2°l0 $3,917 2%
The propased 201 a rates are reflec�ed in the 20� 5 budgefi:
ECQMMEt�1�A►Tl N
Recomm�nd appraval of a two year contract for city attarney services with Kenr�edy &
tjraven for 2015-2016 �s outlir�ed th� prapased contract and authorize the Mayar �nd
City Manager to sign the contract.
Attach:
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AGREEMENT FOR LEGAL SERVICES
This Agreement, entered into between the CITY OF CRYSTAL, a Minnesota municipal
corporation (City) and the law firm of KENNEDY & GRAVEN, CHARTERED (City Attorney)
effective as of this 1 st day of January, 2013, provides as follows:
Section 1. Back�round: Findin�s.
1.01. Pursuant to Section 6.02 of the City Charter the appointment and removal of the
City Attorney are made by the City Council.
1.02. At a duly called regular meeting of the City Council held on ,
2014, the City Council determined that the firm of Kennedy & Graven, Chartered be engaged as
City Attorney, with Michael T. Norton of that firm serving as primary legal counsel for the City,
and instructed the City Manager to prepare an agreement between the firm and the City setting
forth the terms and conditions of the engagement.
Section 2. Terms and Conditions.
2.01. In consideration of the mutual promises and conditions contained in this
Agreement the City and the City Attorney agree to the terms and conditions set forth in this
section.
2.02. a) The City appoints the firm of Kennedy & Graven, Chartered as City
Attorney, with Michael T. Norton acting as primary legal counsel for the City; Troy J.
Gilchrist serving as Assistant City Attorney; and Martha N. Ingram serving as EDA
Counsel.
b) The City Attorney agrees to perform all usual and customary legal
services for the City in accordance with the terms of this Agreement.
c) The City agrees to compensate the City Attorney for services as follows:
An annual retainer fee as follows: $46,000 payable in monthly
installments of $3,833 commencing as of January 1, 2015 and continuing through
December 31, 2015; $47,000 payable in monthly installments of $3,917 commencing as
of January l, 2016 and continuing through December 31, 2016. Services to be covered
by the retainer fee are as follows:
1) Attendance at all Council meetings, regular and special;
2) Meetings with staff and public groups as requested by the Council
or the City Manager and public hearings before the Council;
446639v 1 MTN CR205-30
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3) Review and preparation of contracts, performance bonds,
insurance and other routine legal documents;
4) Routine ordinance code amendments and preparation of
resolutions;
5) Formal and informal legal advice to Council and staff,
commissions and committees;
6) Inquiries from the public on non-police matters, i.e., matters not
directly related to criminal prosecution activities; and
7) All other legal services except litigation, eminent domain, local,
state and federal administrative proceedings, labor matters, code enforcement
matters, services to the Economic Development Authority and services to the
Crystal Charter Commission.
2.03. As an aid to the interpretation and administration of Sections 2.02 and 2.04 of this
Agreement, the following definition of terms is agreed upon:
"Routine" means matters that regularly reoccur and are customarily undertaken by a City
Attorney in the discharge of the office. A matter that does not occur regularly is not routine.
Review of a typical public works contract, and preparation or review of a usual and customary
ordinance, are examples of a routine matter. Preparation or review of a significant contract
related to a unique project, and preparation and research related to a unique ordinance, are
examples of a non-routine matter.
"Litigation" means services performed by the City Attorney a) in response to an action
commenced against the City or its officers by the service of legal process, and b) services
performed by the City Attorney in matters where litigation, in the judgment of the City Manager,
is certain to be commenced.
"Eminent domain" means services performed directly related and preparatory to the
commencement of an action of eminent domain by the City.
"Administrative proceedings" means services directly related and preparatory to
representing the City before a federal, state or regional administrative agency or an
administrative agency of the City or another political subdivision of the state.
"Labor Matters" means advice or other services related to a specific employee or labor
union. General advice regarding labor or employment law, not related to a specific employee or
union, is not considered a"labor matter" for the purposes of this Agreement.
"Code Enforcement" means any services related to civil enforcement of ordinances,
including without limitation research and advice regarding the prospects for success.
"Development" and "redevelopment" mean, with reference to the EDA, the negotiating
and drafting of development contracts, tax increment financing plans, development and
446639v1 MTN CR205-30 2
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redevelopment plans and related technical services other than routine services to the EDA,
typically paid by the developer of the project as a pass through cost.
The City Manager and the City Attorney are authorized and directed to consult on the
application of these defined terms to any particular matter, but the final determination of their
application is to be made by the City Manager.
2.04. For legal services, except as provided in Section 2.09, the City agrees to
compensate the City Attorney at the following hourly rates for services indicated in the year and
at the hourly rates indicated below:
General civil matters
directors
associate attorneys
clerks and paralegals
Charter Commission
directors
associate attorneys
clerks and paralegals
Economic Development Authority,
General EDA advice
directors
associate attorneys
clerks and paralegals
Litigation eminent domain
and administrative proceedings
directors
associate attorneys
clerks and paralegals
Economic Development Authority
- development and redevelopment
proiects-fees paid b�the developer
directors
associate attorneys
clerks and paralegals
2015
$150
147
107
$150
145
107
$150
145
107
$160
150
107
$225
195
115
2016
$155
150
110
155
150
110
155
150
110
165
155
110
230
200
120
2.05. The City Attorney will record all time spent on general matters covered by the
retainer fee described in Section 2.02 at the rates specified above for "General Civil Matters."
2.06. The City will compensate the City Attorney for the following actual and
necessary expenses incurred by the City Attorney on behalf of the City:
a) Mileage at the City rate to and from locations where services on behalf of
the City are performed, including parking fees.
446639v 1 MTN CR205-30 3
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b) Meals purchased by the City Attorney when it is not reasonable, because
of City business, for the City Attorney to dine at home.
c) Printing, photocopying and telephone charges at the actual cost thereof.
d) An annual subscription to the official City newspaper.
These expenses will be billed monthly and accompany monthly billing statements.
2.07. Billings by the City Attorney to the City for services will be on a monthly basis,
except as may otherwise be agreed upon by the parties as to the retainer fee as set forth in
Section 2.02.
2.08. The retainer fee and hourly rates specified in this Agreement will remain in effect
until December 31, 2016.
2.09. The City Attorney will act as approving bond counsel for the City if so requested
by the City. These services are not part of this Agreement, but may be made such by mutual
agreement of the parties. In the event such services are desired by the City, fees for these
services will be those usual and customarily charged by the firm of Kennedy & Graven,
Chartered.
2.10. It is the intention of the parties and it is hereby agreed by the City Attorney, that
the term "primary legal counsel" as used herein means and refers to Michael T. Norton who will,
except in the case of extraordinary circumstances involving disability, unavoidable conflict or
other good and substantial reasons, perform, supervise and be responsible to the City for the
legal services to be provided, with Troy J. Gilchrist as Assistant City Attorney.
2.11. This Agreement may be amended by the parties at any time by mutual consent.
2.12. This Agreement may be terminated by the City or by the City Attorney upon 60
days written notice by either party. In the event of termination, the City may request the City
Attorney to assist with designated "transition" services subsequent to the effective date of
termination, which shall be billed at the then applicable rate as described in Section 2.04 above.
446639v1 MTN CR205-30 4
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IN WITNESS WHEREOF, the parties have caused this agreement to be duly executed by
their proper officers and representatives as of the day and year first above written.
CITY OF CRYSTAL, MINNESOTA
By
Jim Adams
Its Mayor
By
Anne Norris
Its City Manager
KENNEDY & GRAVEN, CHARTERED
By
Michael T. Norton
City Attorney
446639v l MTN CR205-30
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���;or
�m0�`2t11C�Um
CKYST/�L
DATE: Octaber 29, 2014
TO: Mayar and City Cauncil
� !
�ROM: Anne Norris, City Manager ��� ;
SU�JE�T. Pro�ecuting Attarney Services Agreement
BACKGROUND
The City's currenfi contract with MacMillan, Wallace & Rthanases, P.A, for prosecuting
attorney services expires December 31, 2014. Current hourly rates are $140, with an
�nnual cap of $1 � 5,000.
Attached is a proposed three year contract with the fallowing rates:
2015 2016 20�7
Hourly rafie $�40 $145 $15�
Annual cap $130,000 $135,OOQ $140,Oa0
The annual cap increase is largely due to change� i� haw the �ourts schedule c�se�
that require attorneys to be at the court for longer periods of fiime, rather than only far
the time for specific cases.
RECOIVIMEN�ATICiN
Police department staff is very satisfied with the prosecuting services provided by Peter
MacMillan and ofih�r �taff at MacMillan, Wallace & Athanases, P.A.. I recommend
appraval of a three year cantract far prosecuting attorney services with MacMillan,
Wallace & Anathases, P.A. for 2015-17,
Attach:
REGULAR AGENDA #3
I,���iI� �EI2�I��� AGItEEIYI�I�'T'
THIS AGREEM�I�T,��rade and entered�inio�this day of ;��Q1'�>
by and� betw�eil the City of Clyst�l; a� Minnesota� mlinicipal corporation, hereinaftel� referred� to as�
"Crystal" and MacMillan, Wallace & Athanases, P:A..; a Minnesota professional corporation
he�•einafter referred to as "Attorney" ar• "law firzn".
WI�EREAS, the parties hereto desire to enter inta an agreement regarding prosecutian
services;
NOW, THEREFORE, in consideration af the mutual prainises of the parties; Crystal and
Attorney hereby agree:
1. Crystal hereby retains said law firm to perform all of the municipal criminal prosecuti�n
�work for Crystal for the three year period conlmencing January l, 2015, and said law firin
agrees to do so.
2: Far said services; Ciystal agrees ta pay Attorney at the rate af tJne I�undred Forty Dolla�s
($140.00) per hou�� during the year 2015, One Hundred Forty-five Dollars ($145.00) per hour
during the year 2016 and One Hundred Fifty Dollars ($150.00) per haur for the balance af
�the terin of the eontt•act, phls costs, such payment to be on a manthly basis as billed.
3; Tl1e attarney fees will not exceed $130;000.00 in 2015, $135,DOO.00 in 2016 or $140,000,00
per calendar year for the balance of the term of the contract. It is understood and agreed that�
the pal�ties wi11 in gaad faith adjust said cap in the event of unforeseen changes in attorney
tin�e requirements.
4. The parties may by mutuai consent amend this agreement at any time.
IN V�JI`I�TESS WHE�REOF, the �a:�ties have; an the d�te first above wz•itten; exectited tl�is
Agreernent in duplicate, each af which shall be conside�•ed an t�riginal.
THE CITY OF CRYSTAL MacMILLAN, WALLAC - THAN�SES; P.�.
� __--�-__._._.-�:�
��"� `�
By: BY�
Jim Adams Peter A, MacMillan
Its Mayor Seeretazy/Treasurer
By:
Anne Norris
Its City Manager
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CRYSTA� CITY COUNCI�
SECOND WORK SESSION AGENDA
Posted: October 31, 2014
Thursday, November 6, 2014
To immediately follow the Regular City Council Meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at p.m. on
Thursday, November 6, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota.
I. Attendance
C ..� �i-�i.- ��i�
Adams
Norris
Budziszewski Therres
Deshler Nansen
Hoffmann Revering
�
Selton
�. .
I1. Aqenda
The purpose of the work session is to discuss the following agenda item:
• 2015 budget questions
I11. Adiournment
The work session adjourned at p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City C/erk at (763)
531-1145 at /east 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
����.
Memorandum
����fi�L
DATE: October 29, 2014
�
FROM
SUBJECT
Mayor and City Council
Anne Norris, City Manager
2015 General Fund Budget
At its August 21 budget work session, the City Council suggested the preliminary 2015
general tax levy be closer to 2% rather than the 4.4% proposed in the original budget.
The City Council approved a preliminary levy of 2% on September 2. The following
budget adjustments were made:
Expenditures
Eliminate exceptional performance awards
Delay start of accountant/project mgr — 4/1/15
Reduce finance overtime (assumes new
position is approved)
Miscellaneous reductions — PT staff (due to
staffing changes and retirement)
Reduce fueling costs — own fueling station
Pawn shop transaction fees
Savings — Police sergeant turnover
4/1 /15 start for 31 st police officer
Decrease operating supplies
Revenues
Additional pawn shop license fee
Additional pawn shop transaction fees
Additional beer/wine licenses
Increase point of sale revenues (2014 YTD)
Increase driveway/curb cut permits
Increase electrical permits
Increase mechanical permits
Increase court fines
Savin s
: i. //
. .� 11
5,000.00
Gains
6,000.00
30,000.00
4,000.00
5,000.00
3,000.00
3,000.00
3,000.00
5,523.00
Total Budget Amendments 201,000.00
The public hearing for the 2015 budget is scheduled for December 2. In anticipation of
that, the Council will discuss the 2015 budget at its November 13 work session. If the
Council has questions or suggestions for changes, it would helpful to get them at the
November 6 work session to provide time to prepare information for the November 13
work session.