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2014.06.17 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Te]: ('763) 53l -1000 • Fax: ('763) 53l -1188 • www.crystalmn.gov �� r�� ►�� r�� Posted: June 13, 2014 City Council Meeting Packet for Tuesday, June 17, 2014 MEETING SCI3EDULE t,tt}tt,tttt,tt k., f i ::: t ,�E�;�E E E,�E�;�E E E,.E.... .E�;�E�> E E E:� E E,�E�;�E E E,�E�;�E E E� ,�E�;�E E�;�E� E E �;�E E E,.E.;.E.... 1 1 �.>�.£ i i i i �i �.i } „ 4 a .,.:,t�;, t t ..,. �' , ,t ,:,t�. t t ,� { l.�Sl.�Sl.�Sl.�Sl.�Sl. S . S . S . .{ l.�Sl.�S >5� S �:;{ l.�Sl.�Sl.�Sl.�Sl.�Sl.�Sl.�Sl S S S '.� �. { . S . . S . S . 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Continue discussion of financing for Conference Room A Winnetka Hills Mill and Overlay Project No. 2014-21. 7:00 p.m. Regular City Council Meeting Council Chambers 2" Council Work Session to discuss: • West Metro Fire-Rescue District (WMFRD) update Immediately after • WMFRD Major Apparatus Fund and capital the Regular City needs Conference Room A Council Meeting • Preview of 2015 WMFRD budget • Recording work sessions for public review • Commission liaisons reports/updates Auxilia�y aids are available upon request to individuals with disabilities by calling the City Cle�k at (763) 531-1145 at least 96 hours in advance. TTYusers may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� FIRST WORK SESSION AGENDA Tuesday, June 17, 2014 6:15 p.m. Conference Room A Posted: June 13, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at p.m. on Tuesday, June 17, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Adams Budziszewski Deshler Noffmann �ibby Peak Selton Staff Norris Therres Mathisen Hansen Revering Norton Serres I1. Aqenda The purpose of the work session is to discuss the following agenda items: • Meeting time for canvassing of the primary election results on August 15 • Continue discussion of financing for Winnetka Hills Mill and Overlay Project No. 2014-21 I11. Adiournment The work session adjourned at p.m. Auxiliary aids are availab/e upon request to individuals with disabilities by calling fhe City C/erk at (763) 531-1145 at /east 96 hours in advance. TTY users may ca!! Minnesota Relay at 711 or 1-800-627-3529. � M emorandum �r�� } ��. DATE: June 12, 2014 TO: Mayor and City Council FROM: City Manager Anne Norris CC: City Clerk Chrissy Serres SUBJECT: Special City Council meeting needed to canvass the results of the Municipal Primary Election The City Council is required to canvass the vote and declare the results of the Municipal Primary Election for the offices of: ■ Councilmember Section II ■ Councilmember Ward 1 ■ Councilmember Ward 2 M.S. §205.065, subd. 5, requires the canvass to be conducted on the third day after the Primary, which is Friday, August 15. Since only four Councilmembers are required to attend the meeting to make a quorum, staff suggests conducting the meeting at 5:00 p.m. We believe this time to be most cost-effective and efficient to meet the canvass requirements. The Council should discuss a time to meet on Friday, August 15 to canvass the results of the Municipal Primary Election. ;��,�;aF emorandum ';�RYSTA L �� ' � ' T�: Mayor and City Council �� FROM: Anne Norris, City Manager �� Tom Mathisen, Public Works Director SUBJECT: Financing Mill and Overlay Projects Phase 1(Winnetka Hills neighborhood) of the Street Reconstruction Program was completed in 1997. Milling and overlays are required to maintain the reconstructed streets in goad condition as long as possible. Council Resolution #201Q-48 outlines a policy of specially assessing mill and overlay projects. At recent work sessions, the Council discussed increasing the tax levy to pay for mill and overlay projects rather than using special assessments. The cost of the Phase 1 mill and overlay project is approximately $1 million. In order to help the Council determine options far financing mill and overlay projects, Finance Director Charlie Hansen has prepared 3 schedules showing mill and overlay projects financing in the following ways; - Special assessments for 100% af the project (Schedule A); - Tax levy (Schedule B); and - Combination of 60% special assessments and 40% tax levy (Schedule C). Schedule A— Assessinq 1 QO% of the mill and overlav proiects �fhe �sses�mer�fi for F'hase 1 is estimated to be $2,000 per �ingle family h�me. Asses�ments will pay off over 10 years at 5% interest. First year payment will be $200 toward principai and $100 for interest. Interest costs will decline by $10 each year as the outstanding principal is reduced. Five percent is the interest rate we have used on Phase 12 and 13 recanstruction assessments. It has been our experience with the street reconstruction assessments that 20% to 25% of property owners will prepay their special assessments. This scenario assumes that 20% will prepay. This scenaria assumes that all praperty will be assessed at the rate for a praperty on a non-MSA street. A MSA street costs more to mill and overlay than a residential street. All eligible MSA street costs will be submitted to the Department of Transportatian for reimbursement. This scenario has the most severe cash flow problems. Phase 1 will incur estimated costs of $962,228 in 2014. We will receive reimbursements from other cities for $46,938 in 2014. Special assessment prepayments estimated at 20% times the amount assessed (962,228 minus $46,938) or $183,058 will also be received in 2014. The remaining $732,232 will be received over the ten years from 2015 through 2024. So there is a large immediate outflow of cash, but most of the cash inflows happen later. Cash flow problems can be addressed through means such as an inter-fund loan. Schedule B — Tax Levy The first four Phases are planned to take place in 2014-2017. Then phase 5 will be done in 2020 and phase 6 in 2025. This results in substantial cash outflows in the first four years, followed by seven years with only one project. From 2025 onward, projects will be needed almost every year. All eligible MSA street costs will be submitted to the Department of Transportation for reimbursement. However, the MSA reimbursements may not come in until several years after the project is done. This scenario has the same cash flow problems, but not as severe as the 100% assessed scenario. The main problem is that the property tax levy will need to be $1,000,000 or more the first three years. Then it can drop down to $250,000 for about nine years, but then will need to increase sharply again. It may be possible to smooth out the size of the property tax levy in the early years by using an inter-fund loan to deal with cash flow problems. At the last work session, there was discussion of some sort of "rebate" to property owners who are still paying street reconstruction assessments. This would be rather challenging to administer and the City Attorney is researching whether it is possible. Schedule C— Combination of 60% assessment and 40% tax levv The assessment for Phase 1 is estimated to be $1,200 per single family home. Assessments will pay off over 10 years at 5% interest. First year payment will be $120 toward principal and $60 for interest. Interest costs will decline by $6 each year as the outstanding principal is reduced. Five percent is the interest rate we have used on Phase 12 and 13 reconstruction assessments. The first four Phases are planned to take place in 2014-2017. Then phase 5 will be done in 2020 and phase 6 in 2025. This results in substantial cash outflows in the first four years, followed by seven years with only one project. From 2025 onward, projects will be needed almost every year. All eligible MSA street costs will be submitted to the Department of Transportation for reimbursement. However, the MSA reimbursements may not come in until several years after the project is done. This scenario has no cash flow problems. The main problem is that the property tax levy will need to be $600,000 to $800,000 for the first three years. Then it can be eliminated as MSA reimbursements start to be received and sealcoat special assessments from both phases 2 and 3 are received. In Schedule A with the project 100% assessed, it is assumed the first sealcoat after a mill and overlay is paid for by the city. In Schedules B and C, it is assumed the sealcoats after the mill and overlay will be 100% assessed to property owners. Finance Director Hansen will be at the June 17 work session to explain the schedules in more detail. At the last work session, there was discussion regarding some sort of "rebate" for property owners still paying special assessments for a street reconstruction project if milt and overlays are paid for with a general tax levy. This would be very challenging to administer and the City Attorney is researching whether it is possible. If this year's mill and overlay project is to proceed this year, the Council needs to either reaffirm the policy outlined in Resolution #2010-48 or establish a different form of financing at its June 17 meeting. The June 17 public hearing on the Phase 1 mill and overlay project assumes the use of special assessments. A typical assessment would be approximately $2,000 paid over 10 years. Attach: Schedules and Resolution #2010-48 SCHEDULE A CITY OF CRYSTAL STREET MAINTENANCE FUND ANALYSIS Assess 100% of mill & overlay costs to benefited properties ssessments will pay off over 10 years and 5% interest will be charged. Street Maintenance fund will pay for the third seal coat since there will still be 3 years to �y on the mill 8� overlay assessment. Assumes 20% of properties prepay special assessments. Overlay Sealcoat Gen FD Special Special Year Contrib. Assmt. Assmt. 2010 65,300 53,460 2011 167,250 34,992 2012 69,300 37,387 2013 71,400 45,904 Other City Invest M.S.A. Reimb. Earninas 272,773 55,419 9,425 47,107 23,159 20,726 3,815 2014 72,800 213,422 0 46,938 18,547 2015 74,300 404,362 0 116,837 9,271 2016 76,529 340,406 18,590 3,333 2017 78,825 485,632 45,359 -19,510 2018 81,190 416,717 35,469 528,000 -37,875 2019 83,625 371,558 39,039 97,788 -14,744 2020 86,134 481,794 119,176 304,178 -7,004 2021 88,718 412,736 171,322 361,025 2022 91,380 364,360 139,504 318,428 151,127 2023 94,121 319,255 112,271 61,937 2024 96,945 274,310 150,542 2025 99,853 515,156 210,052 221,992 8,122 2026 102,849 539,395 136,770 337,400 153,364 2027 105,934 753,624 119,722 287,208 109,139 2028 109,112 608,262 168,665 2029 112,385 840,372 134,556 164,538 97,504 2030 115,757 1,125,405 117,599 527,252 235,380 2031 119,230 934,102 139,034 2032 122,807 1,065,502 114,863 0 76,579 2033 126,491 1,259,958 2034 130,285 1,463,205 2035 134,194 1,583,407 2036 138,220 1,306,215 2037 142,366 1,501,242 2038 146,637 1,661,166 2039 151,037 1,424,613 2040 1,192,139 2041 969,675 5.154.852 22,999,731 1,972,531 596,719 168,042 480, 393 21,194 338,359 170,999 358,965 270,343 99,391 254.525 1,762,826 5,470 19,401 18,084 10,451 -5,498 -7,575 -35,954 -17,730 -32,727 -38,421 -10,864 -24,410 -33,337 -45,279 -43,245 -17,811 -39,085 -41,961 -8,982 7,477 412,101 First Business Unit 5865 �Icoat Second Sealcoat Third Sealcoat Costs Phase Costs Phase Costs 1 101,366 2&3 289,528 6 158,450 7 114,355 8 156,389 9 158,042 10 226,399' 11 124,064 12 184,011 13 195,940 14 191,381 15 202,223 16 242,596 `a 4 120,717 5 92,948 6 195,193 7 119,607 8 192,339 9 194,371 10 278,443 11 152,582 12 226,310 13 240,982 14 235,375 15 248,708 16 298,363 1 336,945 2 409,956 3 456,512 4 324.466 5 513,808 6 571,838 7 323,771 8 545,327 9 553,383 10 775,563 11 434,402 12 634,532 13 683,362 5867 Business Unit 5866 Ending Patch Mill 8� Overla Fund Ph 1- 3 Phase Costs Balance 36th Ave 752,012 1,989,992 8,738 36th Ave 41,862 1,908,638 7,025 36th Ave 84 1,872,925 45,626 79 1,854,710 40,000 1 962,228 927,083 40,000 2 1,269,680 222,172 20,000 3 1,365,526 -975,486 4 903,402 -1,514,982 -491,481 -233,473 5 760,000 -312,814 182,318 646,689 602,791 348,381 6 1,597,257 -183,251 '� 7 978,740 -252,515 8 1,573,902 -1,198,483 -590,995 9 1,590,531 -1,090,883 10 2,278,482 -1,280,69� -362,128 11 1,248,575 -813,655 12 1,851,887 -1,111,221 13 1,914,508 -1,509,315 14 1,815,497 -1,441,496 -593,689 15 1,918,341 -1,302,831 16 2,234,308 -1,398,686 -299,399 249,227 543,017 1�1 �89 25.056,901 SCHEDULE B CITY OF CRYSTAL STREET MAINTENANCE FUND ANALYSIS Levy 100% of the mill & ovelay costs to the property tax �i �econd and third seal coat assessments will pay off over 3 years and 5% interest will be charged. Assumes 20% of properties will prepay special assessments. Property Sealcoat Gen FD Tax Special Year Contrib. Lev Assmt. M.S.A. 2010 65,300 2011 167,250 2012 69,300 2013 71,400 2014 72,800 2015 74,300 1,000,000 2016 76,529 1,100,000 2017 78,825 1,050,000 2018 250,000 2019 250,000 2020 250,000 2021 250,000 2022 250,000 2023 250,000 2024 250,000 2025 250,000 2026 250,000 2027 750,000 2028 750,000 2029 1,000,000 2030 1,000,000 2031 900,000 2032 1,000,000 2033 1,200,000 2034 1,200,000 2035 1,200,000 2036 1,200,000 2037 1,200,000 2038 1,400,000 2039 200,000 2040 100,000 2041 100,000 2.675.582 18.600,000 Other City Reimb. 272,773 9,425 20,726 46,938 116,837 18,590 44,615 35,134 528,000 39,039 97,788 117,614 304,178 237,051 361,025 381,259 318,428 151,127 527,025 61,937 587,969 535,430 221,992 8,122 258,416 337,400 153,364 118,502 287,208 109,139 166,305 133,742 164,538 97,504 115,671 527,252 235,380 138,166 227,348 0 76,579 339,237 596,719 168,042 480,630 480,393 21,194 384,142 338,359 170,999 316,810 265,624 358,965 364,291 270,343 99,391 459,150 628,582 605,451 .525,795 5,254,525 1,762,826 Invest First Sealcoat rnin s Phase Costs 55,419 47,107 23,159 6 158,450 3,815 7 114,355 16,830 8 156,389 5,402 -159 889 25,487 28,279 18,665 28,788 44,499 51,477 54,331 38,510 1.1 -952 19,231 6,736 -5,067 18,864 3,936 443 -7,872 -8,719 19,922 -5,560 -8,735 -2,255 499 9 158,042 10 226,399 11 124,064 12 184,011 13 195,940 14 191,381 15 202,223 16 242,596 usiness Unit 5865 Second Sealcoat Third Phase Costs Phase 1 101,366 2&3 289,528 4 120,717 5 92,948 6 195,193 7 119,607 8 192,339 9 194,371 10 278,443 11 152,582 12 226,310 13 240,982 14 235,375 15 248,708 16 298,363 5867 Business Unit 5866 Ending alcoat Patch Mill S Overla Fund Costs Ph 1- 3 Phase Costs Balance 36th Ave 752,012 1,936,532 8,738 36th Ave 41,862 1,820,186 7,025 36th Ave 84 1,747,086 45,626 79 1,682,967 40,000 1 962,228 540,201 1 336,945 2 409,956 3 456,512 4 324,466 5 513,808 6 571,838 7 323,771 8 545,327 9 553,383 10 775,563 11 434,402 12 634,532 13 683,362 6.563.865 161 2 1,269,680 427,059 3 1,365,526 -7,932 4 903,402 35,548 849,571 942,628 5 716,927 622,153 959,610 1,483,315 1,715,893 1,811,050 6 1,597,257 1,283,667 7 978,740 987,813 8 1,573,902 -31,725 641,032 9 1,590,531 224,533 10 2,278,482 -168,909 628,815 11 1,248,575 131,193 12 1,851,887 14,760 13 1,914,508 -262,414 14 1,815,497 -290,647 664,061 15 1,918,341 -185,332 16 2,234,308 -291,174 -75,161 16,635 39,223 25,013,828 SCHEDULE C CITY OF CRYSTAL STREET MAINTENANCE FUND ANALYSIS Special assess 60% of the mill and overlay costs. Levy 40% to the property tax. Mill & overlay assessment will pay off over 5 years and 5% interest will be charged. Second and third seal coat assessments will pay off over 3 years and 5% interest will be charged. Assumes 20% of properties will prepay special assessments. MSA will pay for mill & overlay of MSA streets. The combination of a property tax levy, MSA reimbursement and other city reimbursement will cover the 40% of mill & overlay costs that are not assessed. Gen FD Year Contrib. 2010 65,300 2011 167,250 2012 69,300 2013 71,400 2014 72,800 2015 74,300 2016 76,529 2017 78,825 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 Properly Tax Levv 800,000 800,000 600,000 Overlay Sealcoat Other Special Special City Assmt. Assmt. M.S.A. Reimb. 53,460 2�2,�73 34,992 9,425 37,387 45,904 20,726 144,731 46,938 302,967 116,837 310,698 18,590 379,710 44,615 364,415 35,134 528,000 308,673 39,039 97,788 198,642 117,614 304,178 97,678 237,051 361,025 169,247 381,259 318,428 151,127 119,563 527,025 61,937 104,349 587,969 280,405 535,430 221,992 8,122 398,743 258,416 337,400 153,364 550,661 118,502 287,208 109,139 488,457 166,305 602,025 133,742 164,538 97,504 813,763 115,671 527,252 235,380 679,507 138,166 668,661 227,348 76,579 733,145 339,237 596,719 168,042 917,469 480,630 480,393 21,194 960,141 384,142 338,359 170,999 768,518 316,810 887,215 265,624 358,965 1,012,182 364,291 270,343 99,391 841,492 459,150 599,232 628,582 411,999 605,451 14,286,032 7,525,795 5,254,525 1,762,826 55,419 47,107 23,159 3,815 16, 830 5,024 7,373 1,375 1,097 29,176 21,5 37,3 63,1 75,706 72,408 52,539 66,480 43,464 27,175 45,459 38,543 31,796 58,792 48,360 35,167 75,242 114,333 041.458 �Icoat Second Sealcoat Third Costs Phase Costs Phase 1 101,366 2&3 289,528 6 158,450I 7 114,355 8 156,389 4 120,717 9 158,042 10 226,399 11 124,064 12 184,011 13 195,940 14 191,381 15 202,223 16 242,596 5 92,948 6 195,193 7 119,607 8 192,339 1 336,945 2 409,956 9 194,371 3 456,512 10 278,443 4 324,466 11 152,582 12 226,310 5 51 13 240,982 14 235,375 15 248,708 16 298,363 6 571,838 7 323,771 8 545,327 9 553,383 10 775,563 11 434,402 12 634,532 13 683,362 5867 Business Unit 5866 Ending Patch Mill & Overla Fund Ph 1- 3 Phase Costs Balance 36th Ave 752,012 1,936,532 8,738 36th Ave 41,862 1,820,186 7,025 36th Ave 84 1,747,086 45,626 79 1,682,967 40,000 1 1,000,000 502,429 40,000 2 1,270,000 491,557 20,000 3 1,365,000 68,757 4 903,000 43,882 972,529 1,127,947 5 760,000 718,601 1,243,574 2,105,002 2,682,306 2,985,269 6 1,597,257 2,523,519 7 978,740 2,413,602 8 1,573,902 1,751,308 2,216,013 9 1,590,531 1,448,789 10 2,278,482 905,837 1,515,311 11 1,248,575 1,284,783 12 1,851,887 1,059,874 13 1,914,508 1,076,849 14 1,815,497 848,936 1,959,733 15 1,918,341 1,611,988 16 2,234,308 1,172,247 2,508,056 3,811,112 � 4,942,896 � � RESOLUTION NO. 2010 — 48 ADOPTING ASSESSMENT POLICIES FOR 2010 36TH AVENUE AND FUTURE STATE AID AND LOCAL STREET MILL AND OVERLAY PROJECTS WHEREAS, due to normal wear and weather related deterioration, it has become necessary to perform a mill and overlay project on the State Aid Street 36th Avenue in the year 2010, and it is therefore necessary to develop a funding mechanism for said project, and it has been determined that a special assessment for a portion of that funding is appropriate; and WHEREAS, the City has no previously established assessment policy for mill and overlay projects, however there are established policies for similar street related projects as shown in Exhibit A; and WHEREAS, the affected properties in the 36`h Avenue project have not previously been assessed for street reconstruction other than a minimal amount for curb and gutter and sidewalks in the early 1990's, yet all properties on the adjoining side streets have since been assessed for full street reconstruction, and therefore it is desirable to treat the 36t" Avenue properties in a similar fashion; and WHEREAS, in previous full street reconstruction projects, single family/duplex properties received an approximate 30% reduction in the assessment by using State Aid, Storm Drain Utility, and other funding sources, and corner lots abutting 36th Avenue have previously been assessed in the manner described in Exhibit A; and WHEREAS, it is desirable to develop a 36`h Avenue assessment policy that can be modified to apply to future State Aid and local street mill and overlay projects. NOW, THEREFORE, BE IT RESOLVED, by the Crystal City Council: 1) The properties abutting 36t�' Avenue shall be assessed in a manner similar to a full street reconstruction project, however such assessment shall be based on the lower actual cost for said mill and overlay project. 2) 36t" Avenue corner single family/duplex properties with driveways on 36th Avenue shall be assessed at one-half the unit assessment rate because these properties have previously been assessed one-half a unit street reconstruction rate. 3) Similarly, 36t�' Avenue corner single family/duplex properties with driveways on the side street shall not be assessed for the 36t" Avenue project because these properties have previously been assessed one full unit street reconstruction rate. 4) Commercial and non-profit properties shall be assessed for the fu11 cost of the project based on a per front foot unit cost for the entire front footage abutting the project area. 5) The assessment policy for the 36`�' Avenue project shall be as described in Exhibit B. 6) The assessment policy for future mill and overlay projects on State Aid and local streets shall be as described in Exhibit C. 7) In the future, when it is necessary to either mill and overlay, or reconstruct portions of 36`i' Avenue, assessment rates for both commercial and non-profit, and singie family/dupiex properties shall be determined based on the most recent large mill and overlay or reconstruct projects respectively, adjusted for inflation, as if 36tj' Avenue were a standard 32 foat wide State Aid Street in the City. Adopted by the Crystal City Councii this lst day of June, 2010, ReNae J. Bo man, ayor ATTEST: � � J et Lewis, City Clerk I:Pubworks/projects2009136 overlay/adoptassmntpolicyres EXHIBIT A CITY OF CRYSTAL SPECIAL ASSESSMENT POLICIES AS THEY RELATE TO STREET MAINTENANCE AND RECONSTRUCTION AND ALLEY RECONSTRUCTION June 2010 Total construction cost includes contractor and material costs, plus feasibility, engineering design, legal, project management, bonding, levy, and other related costs. Front footage is measured at the property line. Front footage is a measurement based on both sides of the street, not street centerline footage. Assessed Sealcoat 1. Non-corner single family/duplex properties are assessed on a per unit cost based on total project construction cost per front foot for the entire project. The total single family/duplex properties front footage times the cost per front foot divided by the number of net whole single family/duplex properties determines the cost per unit. 2. Single family/duplex corner properties are assessed at the same unit cost as for non-corner properties. 3. Commercial/non-profit properties (including churches) are assessed based on total project construction cost per front foot for the entire project times the number of front feet for a given parcel. 4. CommerciaVnon-profit corner properties are assessed based on the entire front footage of both sides of the property. Allev Reconstruction l. Alley reconstruction assessments are based on 60% of the total construction cost. The remaining 40% is paid by the Storm Drain Utility. This applies to single family/duplex and C/N-P properties alike. 2. Alley reconstruction is assessed in a manner similar to sealcoat. Non-corner single family/duplex properties are assessed on a Per unit cost based on 60% of the total construction cost per front foot for the entire Project. The total single family/duplex properties front footage times the cost per front foot divided by the number of net whole single family/duplex properties determines the cost per unit. 3. Single family/duplex corner properties are assessed at the same per unit cost. 4. C/N-P properties (including churches) are assessed based on 60% of the total project construction cost per front foot for the entire project times the number of front feet for a given parcel. 5. C/N-P corner properties are assessed based on the entire front footage of both sides of the property were there to be an alley project on tvvo sides of a corner property. Street Reconstruction Street reconstruction projects have two assessment categories. The first is the street construction assessment, which is assessed in a manner similar to sealcoat assessments, i.e. a per unit basis for single family/duplex, and a per front foot basis for C/N-P properties. Street construction includes all construction work associated with the project, including storm drainage work, but not including curb and gutter work. The second category is the curb and gutter assessment which is assessed on a front foot basis at a rate based on the status of the existing or non-existing curb. Single family/duplex properties receive a credit of approximately 30% of the actual street construction cost portion (per unit cost) of the assessment based on State Aid and Storm Drain Utility Funds that are distributed equally across said properties on a per unit basis. l. Properties with frontage on a Municipal State Aid Street are assessed in the same manner as properties on non-State Aid municipal streets. For the purposes of this document, and unless differentiated otherwise, "local street" includes both State Aid and non-State Aid municipal street frontages. 2. Single family/duplex properties are assessed for the street reconstruction portion on a per unit cost based on total street construction cost per front foot for the entire project. The total single family/duplex properties front footage times the cost per front foot divided by the number of net whole single family/duplex properties determines the per unit cost. 3. Non-corner single family/duplex properties are assessed on a per unit cost basis for the street reconstruction portion, regardless of length of front footage. Curb and gutter is assessed on a total cost �er fr�nt foQt basis and the 30% reduction is not applicable. 4. C/N-P properties are assessed on a front foot basis for both street and curb and gutter assessments, and the 30% reduction does not apply. 5. A single family/duplex corner property that has its driveway on a county road is assessed one half of the unit street cost for local street reconstruction and the standard amount for curb and gutter. 6. A single family/duplex corner property that has its driveway on a local street with the other side on a county road is assessed at the full unit street cost and the standard amount for curb and gutter. 7. A single family/duplex corner property with both sides on a local street and within the project area, is assessed one full unit street cost, and for curb and gutter based on the full length of the short side (regardless of which way the front door faces), and one-third of the �rst 135 feet and 100% of any length beyond 135 feet on the long side. 8. A single family/duplex corner property with both sides on a local street, but only one side in the project area, is assessed one-half of the unit street cost and the standard amount for curb and gutter on the reconstructed side. The balance to be assessed when the other local street side is reconstructed. 9. All properties with any frontage on a county road are not assessed for the county road portion when the county road is rebuilt. 10. Three or more properties with frontage and driveways on an unimproved street will have the street built to local street standards and are assessed at the standard rates. If only two of the three properties have driveways on the unimproved street, the two properties may petition to have the street built to local street standards as part of the larger project, and be assessed accordingly. The third property would be a corner parcel and would be assessed accordingly. If there is no petition, then the private driveways in the right of way remain the responsibility of the property owners. 11. For the two or less unimproved street parcel situation, a corner parcel with frontage on an improved street, regardless of what side the driveway is on, is assessed one full unit street cost and the standard amount for curb and gutter. If the parcel has no improved street frontage, the parcel receives no assessment, however the private driveway located in the unimproved right of way is the responsibility of the property owner and is not improved as part of the project. 12. Non-corner single family/duplex parcels with frontages on two streets (front and back yard for example) are assessed in the same manner as a corner lot, including the long and short side curb and gutter policy. 13. There are three curb and gutter assessment rates that apply equally to single family/duplex and C/N-P properties: s Properties with no existing curb and gutter are assessed at the full curb and gutter rate. • Properties with the old "D" mountable style curb are assessed at 75% of the full rate. • Properties with the city standard "5618" curb are assessed at a "reincorporation" rate specific to each �roject based on esti�ated removal and replacement costs. This rate is approximately 25% of the full rate. EXHIBIT B CITY OF CRYSTAL SPECIAL ASSESSMENT POLICY FOR THE MILL AND OVERLAY OF STATE AID STREET 36TH AVENUE June 2010 Total mill and overlay construction cost includes contractor and material costs for asphalt and curb and gutter and sidewalk repair, plus feasibility, engineering design, legal, project management, bonding, levy, and other related costs. Front footage is measured at the property line. Total project front footage is a measurement based on both sides of the street, not street centerline footage and includes single family/duplex corner lots with driveways on the side street even though those corner lot properties will not be assessed as part of the project. Total single family/duplex properties front footage is the total of all single family/duplex front footages, including those with driveways on the local side street. Single family/duplex properties receive a credit of approximately 30% of the actual mill and overlay cost of the assessment based on State Aid Funds that are distributed equally across said properties on a per unit basis. The credit is due to this project being treated as a reconstruction and not a maintenance project. 1. Single family/duplex properties are assessed for mill and overlay on a per unit cost based on total construction cost per front foot for the entire project less approximately 30°/a. The total single family/duplex properties front footage times this revised cost per front foot divided by the number of net whole parcels of single family/duplex properties (excluding corner parcels with drivevvays on the sicie local street) determines the per unit cost. 2. Non-corner single family/duplex properties are assessed on this per unit cost basis for mill and overlay regardless of length of front footage. 3. CommerciaUnon-proiit properties (including churches) are assessed based on total project construction cost per front foot for the entire project times the number of front feet for a given parcel. The 30% reduction does not apply. 4. Single family/duplex corner properties that have driveways on 36th Avenue are assessed one half of the unit mill and overlay cost. These properties have already been assessed for a one half unit of street reconstruction on the local street. 5. Single family/duplex corner properties that have driveways on a local street with the other side on 36th Avenue, have already paid a full street assessment. These properties will not be assessed for the 36th Avenue mill and overlay project. They will receive a full unit mill and overlay assessment when their respective local street is mill and overlayed. 6. In the future when it is necessary to mill and overlay 36th Avenue again, the assessment rates for both commercial and single family/duplex properties will be determined based on the most recent large overlay project that included a combination of local and state aid streets, adjusted for inflation. 7. In the future when it is necessary to do a total reconstruct of 36th Avenue, the assessment rates for both commercial and single family/duplex properties will be determined based on the most recent large total reconstruct project that included a combination of local and state aid streets, adjusted for inflation. EXHIBIT C CITY OF CRYSTAL SPECIAL ASSESSMENT POLICY FOR THE MILL AND OVERLAY OF STATE AID AND LOCAL STREETS (EXCLUDING THE 2010 36T`-' AVENUE PROJECT) June 2010 Total mill and overlay construction cost includes contractor and material costs for asphalt and curb and gutter and sidewalk repair, plus feasibility, engineering design, legal, project management, bonding, levy, and other related costs. Front footage is measured at the property line. Front footage is a measurement based on both sides of the street, not street centerline footage. 1. Non-corner single family/duplex properties are assessed on a per unit cost based on total project construction cost per front foot for the entire project. The total single family/duplex properties front footage times the cost per front foot divided by the number of net whole single family/duplex properties determines the cost per unit. In determining the cost per unit, corner lots with only one side being overlayed are counted as one-half unit, and corner lots with both sides being overlayed are counted as a full unit. 2. Single family/duplex corner properties are assessed at the same unit cost as for non-corner properties. These properties receive a full unit assessment if both sides are being overlayed, and one-half unit if only one side is being overlayed. 3. 36th Aven�ae Frontage Excepetions: Corner lots with driveways fronting on 36th Avenue are assessed at one-half of the side street rate when the side street is overlayed. Corner lots with driveways fronting on the side street are assessed one full unit when the side street is overlayed. 4. CommerciaUnon-profit properties (including churches) are assessed based on total project construction cost per front foot for the entire project times the number of front feet for a given parcel. 5. CommerciaUnon-profit corner properties are assessed based on the entire front footage of both sides of the property. I:/pubworks/projects/20�9/36thOverlay/Assessmentpolicies2 THE CITY MANAGER'S COMMENTS ARE BO�DED. ,�� . � . . .; ,� i ��Ii. � . . � ., w� - �. �� - I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE II. COUNCIL MEETWG MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from June 3, 2014; and b. The Council Work Session from June 3, 2014. III. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of a resolution accepting donations; 4. Approval of a resolution authorizing continued participation in CDBG and other HUD programs in 2015 — 2017; 5. Approval of a special permit to serve wine and beer for up to 50 guests at Bassett Creek Park on June 19, 2014, from 5-10 p.m., submitted by Jeffrey Angelini; 6. Approval of a resolution regarding State of Minnesota perFormance measures; 7. Approval of a resolution appointing election judges to the Absentee Ballot Board for the Primary Election on August 12, 2014 and the General Election on November 4, 2014; 8. Approval of the precinct election judge appointments for the Primary Election on August 12; and 9. Approval of a Joint Powers Agreement for School Resource Officer services at Robbinsdale Middle School. Crystal City Council Meeting Agenda June 17, 2014 IV. PUB�IC HEARWGS 1. The Mayor will open a public hearing to receive comment and Council consideration of a resolution vacating certain streets and easements for a new public works facility at 5001 West Broadway. The new Public Works facility is proposed for 5001 West Broadway. There are street easements on the west boundary of the site that would have been part of the east half of Zane Avenue and on the south boundary of the site that is excess platted Fairview Avenue right-of-way. The Zane Avenue easements are no longer needed for public street purposes and the platted Fairview Avenue right-of-way exceeds what is necessary. The Planning Commission considered these vacations at its June 9 hearing when it considered the site plan, conditional use permit and variances for the proposed Public Works facility. Recommend approval of the vacations. 2. The Mayor will open a public hearing to receive comment and Council consideration of two resolutions for Winnetka Hills Phase 1 Mill and Overlay Project No. 2014-21: a) a resolution ordering the project and preparation of plans and specifications; and b) a resolution approving plans and specifications and ordering advertisement for bids. This is the public hearing for Phase 1 of the mill and overlay projects and is for the Winnetka Hills neighborhood. If the project is to proceed this year, the Council needs to approve the resolution ordering the project and preparing plans and specifications and approving those plans and specifications and authorizing advertising for bids. The contract for the project would be awarded at the July 15 meeting. The Council will continue its discussion of how to finance the project at its work session before the June 17 meeting. 3. The Mayor will open a public hearing to receive comment and Council consideration of new on sale liquor licenses located at 3545 Douglas Drive North submitted by Milton's Cafe ��C d/b/a Milton's Cafe. Milton's Cafe at 3545 Douglas Drive currently has beer and wine licenses and is now applying for a full on sale license. Recommend approval of the new on sale liquor license for Miltons Cafe at 3545 Douglas Drive North. V. REGULAR AGENDA 1. The Council will consider bids and a resolution awarding 2014 Cure In Place Sanitary Sewer Lining Project No. 2014-08. At its May 6 meeting, the Council authorized advertising for bids for this year's CIPP sanitary sewer lining project. The Utilities CIP includes $450,000 for this Page 2 of 6 Crystal City Council Meeting Agenda June 17, 2014 year's project. Five bids were received and recommend approval of the low bidder, Insituform Techonologies, at $371,729, for this project. 2. The Council will consider a resolution amending Bassett Creek Watershed Management Commission Joint Powers Agreement to extend Agreement to 2025. The Bassett Creek Watershed Management Commission is a joint powers organization of nine cities established in 1968 to manage the water and related issues in the Bassett Creek Watershed. The current agreement expires January 1, 2015. Crystal's citizen representative on the Commission, Guy Mueller, will be at the June 17 meeting. Recommend approval of the resolution extending the agreement to January 1, 2025. 3. The Council will consider a conditional use permit for Milton's (3545 Douglas Drive North) to close at 12:00 midnight seven days a week and 1:00 a.m. on January 1 of each year. Miltons Cafe at 3545 Douglas is located in a C-1 zoning district and commercial uses must close by 9 p.m. unless the Council approves a conditional use permit for extended hours. In 2011, the Council approved a conditional use permit for Miltons to stay open until 10 p.m. Sunday — Thursday and until midnight on Fridays and Saturdays. Miltons has applied for a conditional use permit to extend its Sunday — Thursday closing time to midnight and allowing them to stay open to 1 a.m. on January 1 of each year. The Planning Commission held a public hearing on this application on June 9 and unanimously recommended approval of the application based on the findings of fact in the staff report. 4. The Council will consider a conditional use permit for MD Liquors (7200 56t" Avenue North) to close at 10:00 instead of 9:00 p.m. MD Liquors at 7200 — 56t" Avenue North is located in a C-1 zoning district and commercial uses must close by 9 p.m. unless the Council approves a conditional use permit for extended hours. MD Liquors has applied for a conditional use permit to extend its closing time to 10 p.m. The Planning Commission held a public hearing on this application on June 9 and unanimously recommended approval of the application based on the findings of fact in the staff report. 5. The Council will consider a variance for a freestanding monument sign at St. Raphael's School (7301 56th Avenue North) to be 10 feet 6 inches high instead of 6 feet. St. Raphael's church and school campus is at 7301 — 56t" Avenue North and includes 3 parcels in the R-1 zoning district. Institutional uses such as St. Raphael's may have monument signs up to 6 feet high. St. Ra�hael's is proposing a new monument sign that is 10-1/2 feet high on 56t Avenue between the east driveway and school parking lot. The Planning Commission held a Page 3 of 6 Crystal City Council Meeting Agenda June 17, 2014 public hearing on this application on June 9 and unanimously recommended approval of the application based on the findings of fact in the staff report. 6. The Council will consider a conditional use permit, variances and site & building plans for a new public works facility at 5001 West Broadway. The City is proposing a new 62,000 square foot Public Works facility at 5001 West Broadway. The site is zoned C-2, General Commercial and site plan approval is required as well as a conditional use permit for a government building including outdoor storage and accessory buildings. Variances are required for building setbacks along West Broadway and hard surface coverage requirements. An open house on the proposed site plan was held on April 21 and several neighbors attended. Several expressed concerns about the screening. The Planning Commission held a public hearing on the proposed building and applications on June 9. Several residents attended the hearing to express concerns regarding additional landscaping along the south side of the site. A representative of Washburn-McReavy expressed concerns about the potential conflict between noisy operations at the site and services at the cemetery. The Planning Commission recommended 7-2 to approve the site and building plan and related permits, subject to findings and recommendations in the staff report and enhanced landscaping on the south side of the proposed building. 7. The Council will consider authorizing a contract for demolition of 494� West Broadway (public works facility site). The city is in the process of acquiring the various parcels necessary for the proposed Public Works facility at 5001 West Broadway. The parcel at 4947 West Broadway is the site of an old event center and requires a contractor to demolish the building. Proposals for demolition will be received Monday, June 16, and the results will be available at Tuesday's meeting. Recommend approval of authorizing a contract for demolition of this building at 4947 West Broadway. 8. The Council will consider a resolution approving plans and specifications and ordering advertisement for bids - Project #2014-10 Public Works Facility Construction. In January, the Council authorized working with Kodet Architectural to develop plans and specifications for the proposed Public Works facility. Staff has been working with Kodet to finalize plans and specifications for the facility. Now that the city has acquired or has control of the site for the proposed Public Works facility and the plans and specifications are nearing readiness for bidding, it is appropriate to approve the plans and specifications and order the advertisement for bids for this project. 9. The Council will consider a resolution dissolving Five Cities Transportation Joint Powers Agreement. Page 4 of 6 Crystal City Council Meeting Agenda June 17, 2014 The Five Cities Transportation program received word late last year that its contractor, PRISM Express, was discontinuing its transportation services. The Five Cities Transportation Board reviewed options for finding another contractor, along with ridership trends, costs, and alternative transportation options. In February of this year, the Five Cities Transportation Board determined that due to declining ridership, increasing costs and alternative transportation options, it was appropriate to end the Five Cities Transportation project. Recommend approval of the resolution. VI. OPEN FORUM (Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. lndividuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments and no items may be addressed more than ten minutes. The Council will not take action on items discussed during open forum or discuss matters under pending or threatened litigation; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up. No comments will be taken during tonight's Open Forum regarding the Ramirez matter. The Council is well aware of the issues and concerns of inembers of the community group, Communities United Against Police Brutality and Crystal residents. The group's members have attended many city council meetings and have been in contact by telephone, email and written letter. The city has responded many times to requests for information. The city will provide any public information available in the future. Citizens are invited to communicate with city staff or the Mayor and Council by email or letter about this or any other topic.) V11. INFORMATION AND DISCUSSION a) The Crystal Business Association meets on June 18 at 8:30 a.m. at Crystal City Hall. b) Busking Becker will be held on June 19 at Becker Park starting at 6:00 p.m. c) City offices are closed on Friday, July 4, in observation of the Independence Day holiday. d) The City is not conducting a fireworks display for the Fourth of July Holiday. e) The next City Council Meeting will be at 7:00 p.m. on Tuesday, July 15 in the Council Chambers at City Hall. f) Upcoming events in the City include: • Crystal Frolics - July 24-27; • MN Night to Unite is Tuesday, August 5. Registration forms are due by July 25. • Log onto the city's website to learn more at �nr,�r,��t�lrr�rae �v VIII. ADJOURNMENT Page 5 of 6 Crystal City Council Meeting Agenda June 17, 2014 IX. 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Have a great weekend and Fathers' Day! See you at Tuesday's meeting. Page 6 of 6 Crystal City Council Work Session minutes June 3, 2014 2736 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:16 p.m. on Tuesday, June 3, 2014 in the Community Room at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCI�: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, STAFF: OTHER Assistant City Manager/HR Manager K. Therres, Public Works C Mathisen, Finance Director C. Hansen, Police Chief S. Revering Chief M. Meehan, City Attorney T. Gilchrist, and City Clerk C. S� SEH Project Manager Aaron Ditzler. � II. AGENDA The Council and staff discussed the following agenda items: • Review and receive update on Phase 14 North Lions Park Street Reconstruction Feasibility Study request • Financing for Winnetka Hills Mill and Overlay Proj�ct No. 2014-21 III. ADJOURNMENT The work session adjourned at 6:59'p.m. ATTEST: Serres, City Clerk Jim Adams, Mayor Crystal City Council Meeting Minutes June 3, 2014 2737 I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, June 3, 2014 at 7:03 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. :• �� Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city clerk recorded the following attendance: III. CONSENT AGENDA �ilchrist, :vering, �garding neous nend the � �n: Motion carried. The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; Crystal City Council Meeting Minutes June 3, 2014 III. CONSENT AGENDA CONTINUED 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of Resolution No. 2014 - 39, accepting a donation of $750 from Minneapolis Elk �odge #44 for costs associated with the Crystal Airport Open House; 4. Approval of Resolution No. 2014 - 40, accepting a donation of $500 from West Metro Fire-Rescue District Fire Relief Association for costs associated with the 0 C:� Crystal Airport Open House; Approval of Resolution No. 2014 - 41, accepting a donation of $300 from Brooklyn Center American Legion Post 630 for costs associated with the Cryst; Airport Open House; Approval of a request for authorization to temporarily close Bass Lake Road between County Road 81 and Sherburne Avenue during a fireworks display on July 25 and 26, from 9:45 p.m. - 10:45 p.m., submitted by the Crystal Frolics Committee; 7. Approval of a request for live music at 9 p.m., Friday, July 25 from 7-11:30 p. and Sunday, July 27 from 1:30-4:30 p; Committee; 8. Approval of Resolution No. 2014 - 4 for Crystal Frolics on July,24 — 27,,2 9. Approval of a temp�rary on-s� Frolics on July 24-�7, 2014, si receipt of required liquor �liabili 10. Appro� Frolics; receipt 11. Author miscell 2738 ark on Thursday, July 24 from 6- �ay, July 26 from 7-11:30 p.m., itted by the Crystal Frolics d to lawful gambling at Becker Park bmitted by the Crystal Lions; iquor license at Becker Park for the Crystal �itted by the Crystal �ions, contingent upon surance; �f a tempor�ry on-sale liquor license at Welcome Park for the Crystal July 25-27, 2014, submitted by the Crystal �ions, contingent upon 'equired liquor liability insurance; and tion of a contract with Envirobate for abatement of asbestos and eous hazardous materials at 4947 West Broadway. Moved by Councilmember Hoffmann and seconded by Councilmember Libby to approve the consent agenda. By roll call and voting aye: Adams, Budziszewski, Deshler, Hoffmann, Libby, and Peak. Abstention: Selton. Motion carried. Crystal City Council Meeting Minutes June 3, 2014 2739 IV. PUBLIC HEARING 1. The Mayor announced the purpose of the Public Hearing: The consideration of a new off sale liquor license located at 5924 West Broadway submitted by Kai's Liquor of Brooklyn Park, Inc. d/b/a Red Dragon Liquors. City Clerk Chrissy Serres addressed the Council. The Mayor opened the public hearing for testimony. There being n'o one wishing to appear before the Council to give testimony, Mayor Adams declared the public hearing closed. Moved by Councilmember Budziszewski and seconded by Councilmember Deshler to approve the application for a new off-sale liquor license at 5924 West Broadway submitted by Kai's Liquor of Brooklyn Park, Inc. d/b/a Red Dragon Liquors, subject to the findings of facts listed in Section II of th� s#�ff report. Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffrnann, Libby, and Peak. Motion carried. V. REGULAR AGENDA 1. The Council considered the 2013 Comprehensive Annual Financial Report presented by Kern, DeWenter, and Viere, Ltd. Mr. Andrew Grice from Kern, DeUUent�r, and Viere, Ltd. presented to the Council and answered questions.' Moved by Councilmernb�r Hoffrnann and seconded by Councilmember Peak to accept the 2013 Comprehensive Annual Financial Report. Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, and Peak. Motion carried. 2. Th`e Council considered bids and a resolution awarding contract for 2014 Alley Reconstruction Project No. 2014-07. Public Works Director T. Mathisen addressed the Council and answered questions. Moved by Councilmember Deshler and seconded by Councilmember Selton to adopt the following resolution, the reading of which was dispensed with by unanimous consent: Crystal City Council Meeting Minutes June 3, 2014 2740 V. REGULAR AGENDA CONTINUED 11� RESOLUTION NO. 2014 — 43 AWARDING CONTRACT FOR PROJECT NO. 2014-07 2014 AL�EY CONSTRUCTION PROJECT Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann, �ibby, and Peak. Motion carried, resolution declared adopted. 3. The Council considered a resolution ordering the Phase 14 North Lions Park Street Reconstruction Feasibility Study. Public Works Director T. Mathisen addressed the Council and answered questions. Moved by Councilmember Selton and seconded by Coun�ilmember Deshler to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2014 - 44 AUTHORIZING PREPARATI(JN (�F FEASIBILITY STUDY FOR STREET RECONSTRUCTION IN THE PHASE 14 STUDY AREA Project #2014-14 North Lions Park Neighborhood Voting aye: Selton, Adams, The following avid Bic rkenbra , Deshler, Hoffmann, Libby, and Peak. Motion carried, resolution declared adopted. sed the Council: , 4200 Cedar Avenue South, Minneapolis, in regards to Rob settlement with the City. • Bur� Orred, 6700 60tn Avenue North, in regards to his concerns about heavy traffic on 62nd Avenue North and Elmhurst Avenue North. VII. INFORMATION AND DISCUSSION Mayor Adams read the following announcements: a) The Crystal Cove Aquatic Center opens for the season on Saturday, June �. b) The Crystal Airport Open House will be held on Sunday, June 15 from 8:00 a.m. - 3:00 p.m. Crystal City Council Meeting Minutes June 3, 2014 VI1. INFORMATION AND DISCUSSION CONTINUED c) The next City Council Meeting begins at 7:00 p.m. on Tuesday, June 17, in the Council Chambers at City Hall. d) The Crystal Business Association meets on Wednesday, June 18, at 8:30 a.m. at Crystal City Hall. 2741 e) Busking Becker will be held on June 19 and August 14 at Becker Park from 6:00 — 8:00 p.m. Councilmember Deshler announced that representatives from the Office of the Governor will be attending the official Quad Cities Beyond the Yellow Ribbon Proclamation ceremony at 10:30 a.m. on June 15 at the Crystal Airpart Open House. Councilmember Budziszewski expressed his thanks and Police and West Metro Fire-Rescue District for providing quality service in relation to a recent fire incident. Crystal and Councilmember Peak announced that the Parks and Recreation Commission will meet on June 4 at 7:00 p.m. at Kentucky Park. VIII. ADJOURNMENT Moved by Councilmember Budziszewski and seconded by Councilmember Peak to adjourn the meeting. The meeting adjourned �t 7:42 p.rn. ATTEST. Chrissy Serres, City Clerk Motion carried. Jim Adams, Mayor CONSENT AGENDA #1 APPLI�CATI�ONS FOR CITY LICENSE June 17, 2014 GASINSTALLER Renovation Heating & Cooling Inc 16518 Co Rd 43NW Big Lake, MN 55309 PLUMBER Barr Web I�ndustries Inc 3530 E 28th Street Minneapolis, MN� 55406 Ed Brown Plumbing LLC 328 Cty Rd E Houlton, WI 54082 E1VIC Services 321 Dean Ave E Champ]in,1VIN� 55316 Good Quality Plumbing Inc 21371 Idaho Ave Lakeville, MN 55044 PPS Plumbing LLC 985 Century Ave N Maplewood,lVlN 55119 Signature Mechanical 8260 Arthur Street NE Suite A Spring Lake Park, MN 55432 RENTAL — NEW 4530 Colorado Ave N— Lisa Zylstra (Conditional) 5212 Kentucky Ave N— Kirk Ehlers (Conditional) RENTAL — RENEWAL 3513 Adair Ave N— Daniel/Sarah Hanson 5327 Angeline Ave N— Robert Read 4553/4555 Brunswick Ave N� — J J& P Holdings 4600-4602 Colorado Ave N— RHT Colorado LLC (Conditional) 5319 Corvallis Ave N— Donald/Kimberly Horton 6707 Corvallis Ave N— Newland Property 3117 Douglas Dr N— H& D Choi c/o Tradewind Properties (Conditional) 3837 Douglas Dr N— Gail Fischer/Pamela Johnson 6115 Douglas Dr N— Kenneth/Ruth Kutzler (Conditional) 4841 Florida Ave N— Jason Flaa (Conditional) 4818-4820 Idaho Ave N� — J�ason Flaa (Conditional) 5237 Jersey Ave N— JDA Group LLC (Conditional) 5331 Jersey Ave N— Robert Maher c/o Relay Prop Mgmt (Conditional) 2910 Louisiana Ave N— MNSF Minneapolis LLC c/o Latigo Leasing (Conditional) 3232 Louisiana Ave N— Lakheshwar Singh c/o Usha Singh 4601 Louisiana Ave N— Jeff Hill (Conditional) 3408 Noble Ave N— Bryan/Cheryl Hart 5709 Orchard Ave N— Theresa/Richard Thielen (Conditional) 5540 Quai] Ave N— Chris Wetzell (Conditional) 5649 Rhode Island Ave N— Momodou Fatty 5409 Scott Ave N— N�ew Covenant Properties LLC (Conditional) 7400 Shirley Pl N— Bachaus Invst Prop LLC (Conditional) 3625 Vera Cruz Ave N— Robert Anderson c/o CPM Prop Mgmt 5568-5570 Xenia Ave N— Naresh Uppal 3709 Yates Ave N— Jeremy Hemsworth 6324 31s` Ave N— SV RE Holding (Conditional) 6211 32"d Ave N— High Seng Chai/Xinyun Zhu 7269 32"d Ave N— Nicholas & Jaclyn Lewis (Conditional) 6907 46�h Pl N- Danmark Properties LLC (Conditional) 5316 Sls` Ave N— Gerald VonBargen c/o 33rd Co Inc (Conditional) 6604 5'7th Ave N— Brenda Gonzalez Page 1 of 2 TREE TRIMMER Golden Leaf Tree Service 1400 Sumter Ave N Golden Va11ey, MN 55427 CONSENT AGENDA #1 Page 2 of 2 Pavee West Metro Fire Rescue Dist LMCIT LMCIT LMCIT Neison Auto Center PERA IRS - EFTPS GATan}z�Anels Pa}�Checl's o�zc 525,000 Memn� .. , � ...., .!. _ � , ..l. 1 ..... DATE° June 11, 2014 TO: Anne Norris, City Manager City af Crystal City Gouncil FROM: Gharles Hansen, finance Director RE: Expenditures over $25;000 Desceiption Amount May Fire Budget Allocation $80,684:52 3rd Qtr 2014 Liability Insurance $47;050.25 3rd Qtr 2014 Workers Comp $41,313.00 Settlement for Erkenb�ack claim $25;000:00 4 new 2014 Ford fnterceptor squads $117;681.28 Employee & city required contributions' pay date 6/6/2014 $43;860.09 Social Security, Medicare, & Federal Tax W/H; pay date 5/23/2014 $51;836:60 $407,425.74 .. , � ... ., ..l. _ � , ..l. ■ .. CITY OF CRYSTA� RESOLUTION NO. 2014 - RESOLUTION ACCEPTING DONATIONS FROM ARMSTRONG COOPER YOUTH HOCKEY ASSOCIATION AND CRYSTAL �IONS WHEREAS, Minnesota Statute § 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution; and WHEREAS, said donations must be accepted by a resolution adopted by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal to accept the following donations: Donor Purpose Amount Armstrong Cooper Youth Hockey Association Crystal Frolics $867.72 Crystal �ions Community Corn Feed — Aug. 9 $400.00 Crystal �ions Crystal Airport Open House $200.00 And BE IT FURTHER RESOLVED that the Crystal City Council sincerely thanks the Armstrong Cooper Youth Hockey Association and Crystal �ions. Dated this 17t" day of June, 2014. : r_��r�� Chrissy Serres, City Clerk Jim Adams, Mayor CONSENT AGENDA #4 i B�c��r��u� Co�r�� D��r��r�� f �I��uro�p Corn��e�wu��y �l/o�r6cc� ��'��ro�u4� .� 701 Fourth Avenue Soufih, Suite 400 612-34�-9260, Phone Minheapolis, Minnesoia 55415 612-348-9710, Fax www.hennepin.us June 4, 2014 CONSENT AGENDA ITEM Ms. Anne Norris City Administrator City of Crystal 4141 Douglas Drive North Crystal, MN 55422 Subject: Fiscal Year 2015 — 2017 Joint Cooperation Agreement/Community Development Block Grant (CDBG) Program —Action Needed Dear Ms. Norris: On April 1, 2014, we sent a letter regarding your participation in the Urban Hennepin County Community Development Block Grant (CDBG) Program (Urban County CDBG Program). Since then, HUD released Notice CPD-13-04 dated April 25, 2014 which requires certain changes to the Joint Cooperation Agreement (JCA) for 2015-2017. The attached revised 2015-2017 JCA reflects the following changes: 1) The addition of language stating that the agreement covers not only the CDBG Entitlement program and the HOME Investment Partnership (HOME), but also the Emergency Solutions Grants (ESG) Programs. 2) The addition of a provision that a unit of general local government may not sell, trade, or otherwise transfer all or any portion of such funds to another such metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non-Federal considerations, but must use such funds for activities eligible under Title I of the Act. This new requirement is contained in the FY2014 HUD appropriation bill. 3) Clarification of Fair Housing language. In addition, we are taking this opportunity to move contract term language specific to the CDBG contract year from the JCA Section D to the annual CDBG subrecipient contracts for awards starting in FY 2015. Finally, Planning and Administrative cost language has been expanded to reflect the County's growing costs associated with compliance and timeliness monitoring and the potential need for /;� E�a!;�at ��por:�cintty Ernt3loyzr P�cycl�� Pr; a�Y CONSENT AGENDA #4 Ms. Norris June 4, 2014 Page 2 future increases (the County has retained 13 percent since 2002; the maximum allowed by HUD is 20 percent) within the term of the JCA. These changes require a certified City resolution approving the new/amended JCA. Attached is a sample resolution for your use. Please return three signed copies of page 9 of the 2015-2017 JCA and two certi�ed resolutions by July 18, 2014 to: Margo Geffen Manager, Housing Development and Finance Hennepin County Housing, Community Works and Transit 701 Fourth Avenue South, Suite 400 Minneapolis, MN 55415 Copies of these materials, including a red-lined version of the revised 2015-2017 JCA, were also sent to you via email. Please don't hesitate to call me at 612-543-1965 or Abby Shafer at 612-348-2205 with any questions. Thank you for your patience with respect to the timing of this request. ir�cerely, Margo Geffe Manager, Housing Development and Finance Enclosures cc: Patrick Peters Abby Shafer, Hennepin County CONSENT AGENDA #4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF CRYSTAL AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FISCAL YEARS 2015 — 2017. WHEREAS, the City of Crystal, Minnesota and the County of Hennepin have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the United States Department of Housing and Urban Development Community Development Block Grant (CDBG), Emergency Solutions Grants (ESG) Program, and HOME Investment Partnerships (HOME) Programs; and WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in order to continue to qualify as an Urban County for purposes of the Community Development Block Grant, ESG and HOME Programs. BE IT THEREFORE RESOLVED that a new Joint Cooperation Agreement between the City and County be executed effective October 1, 2014 and that the Mayor and the City Manager be authorized and directed to sign the Agreement on behalf of the City. Given my hand and seal this 17th day of June, 2014 (seal) Jim Adams, Mayor Anne Norris, City Manager ATTEST: � � � : _ � � _: : '� COUNCIL STAFF REPORT Consent A�enda: Special Permit for Wine/Beer Council Meeting 6/17/2014 �' • 1 DATE: June 6, 2014 � SUBJECT: Crystal City Council City Manager Anne Norris Administrative Services Coordinator Trudy Tassoni Application for Special Permit for Wine/Beer at Bassett Creek Park Jeffrey Angelini has applied for a special permit to serve wine/beer at Bassett Creek Park on Thursday, June 19, 2014, from 5:00 —10:00 p.m. Approximately 50 guests are expected to attend this after-work event. The City received a copy of the applicant's homeowner's insurance certificate. Council Action Requested As part of the Consent Agenda on June 17, 2014, approve the special permit to serve wine and beer for up to 50 guests at Bassett Creek Park on June 19, 2014, from 5-10 p.m., submitted by Jeffrey Angelini. The application is available fo� �eview in the city clerk �s of�ce. CONSENT AGENDA #6 �� F Memorandum ��x��A� DATE: June � 1, 2014 TO: Mayor and City Council FROM'. Anne Narris, City Manager SUBJECT: State Perfarmance Measurement Program BACKGRtJUND: In 20� 0, the Legislature created a committee to consider local results and innavation and in 2011, that cammittee released a set of ten perfarmar�ce measures far cities and counties to help evaluate the efficiency of how services are pravided to residents. Participatian in this program is an a voluntary basis. Cities and counties that participate in the program are eligible for a nominal reimbursement ($.14 per capita). In 2011; the Crystal City Council adapted these state perfarmance measures with the approval of Resolution #2Q11-56. The ten measures were addressed in the 2012 community survey completed by Decision Resources Inc. This year, a brief on-line survey of the ten measures will be conducted during the third quarter. The survey will be advertised an the city's electranic bulletin baard (Cable Channel 16), the Sun Post, on the city's Facebook page and an the home page of the website. In arder to meet the deadline for continuing eligibility in the program, the Councii must adopt a resalution by July 1. Attached �re Resolution #2011-56 adapting the program and the praposed resolution with the plan for meeting the reparting requirements. i�EGOMMEN�AiION: Recommend appraval of the resalution. Rttach: CONSENT AGENDA #6 �IT`� �F ��STA� ��.iL�JI'��N C��. 2a11� 56 ��LUT��N �E�L��N� ��PTIC7t� C�F �TAi PE F � � � A�l) E� WNEREAS; the State Legislature creafied th� Council an Laca1 Resuits and Innavatior� which set a sfiandard sef of ten performance measures for cities that uvil[ aid residents, iaxpayers and state and local elected ofFicial in determining the efficiency of ioc�l services; ar�d WHERERS; the measures wifl aid in evaluating residen�s' s�tisfaction with lacaV services; and WHEREAS, the city of Crystal wi{I par�icipate in the new standards measure program vol�r�tarily in 2011; and WHEREAS; the measures wiil report on general adminisfration; police �ervices; fire se�vices, streefs, wafier, �anitary sewer and parks and recreafiion; and WNEREA�, Crystai would be eligible f�r a reimbursemer�t �nd i� �Cso exempt �rom levy limits under secfion 275.70 to 275.74 fo� taxes payable 2012, if levy limits ar� in effect; and WN�REA,S, Grystal will file fihe report requirements as required by the �t�te Auditor's offiice. NQW, TNEREFt�RE; BE lT RESOLVED by the Crystal City Gouncil fiha� fihe cifiy of Crysf�l adapts the ten per�ormance measures developed by the Council an �ocal Resulfs and {nnovafiion and that staff will collect and submifi required reports for this program. Apprav�d fihis 21St day of June, 2Q11. �-� ReNae J. B , ayor ATTEST: ��_ Jan ewis, City Clerk 1� \ : _ � 1_� : •. CITY OF CRYSTAL RESOLUTION No. 2014- RESOLUTION REPORTING ON STATE PERFORMANCE MEASURES WHEREAS, the State Legislature created the Council on Local Results and Innovation which set a standard set of ten performance measures for cities that will aid residents, taxpayers and state and local elected official in determining the efficiency of local services; and and WHEREAS, the measures will aid in evaluating residents' satisfaction with local services; WHEREAS, Crystal is eligible for a reimbursement; and WHEREAS, the Crystal City Council approved Resolution #2011-56 on June 21, 2011, declaring Crystal's adoption of the State PerFormance Measures and program and agreeing to file the reporting requirements as required by the State Auditor's office. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that the city of Crystat declares that: 1. The City has adopted the ten performance measures developed by the Council; and 2. The City will survey its residents on the services included in the performance benchmarks in the third quarter of 2014; and 3. The City is in the process of implementing a local performance measurement system as developed by the Council based on the survey results; and 4. The City will report the results of the survey, including the ten performance measures to its residents through publication in the city newsletter and on the website. BE IT FURTHER RESOLVED THAT the results of the community survey and performance measures be provided to the Office of the State Auditor. Approved this 17t" day of June, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk CONSENT AGENDA #7 ��UNCIL ST'�FF �E��R1� '��TYo� C�ns��t Agenda: R�s�aluti�n appointing rr�err�b�r� #o th� c�Y�TAL b��r�� Ilo� �ar ��r 2 14 I��ii n� (f�r Ju�� 17, 201A� ity oun�il ��eti� ) FROM: Chrissy Serres, City Clerk T�; Mayor and Counci) City Manager Anne Norris DATE: �une 12, 2014 SUBJECT: Absentee Ballofi Board for 2014 Elections Background City Code Section 215.07 has established an Absentee Ballo� Board (RB Board) for elections in the City of Crystal. The general purpose of an absentee ballat board is to accept, reject, and caunt ballots submitted by vaterswho have applied to vote by absentee bailot. The City Council is required to appoint persons to serve as judges of an election at Ieast 2S days priar ta an electian. Appointments to AB Board: � Election judge qualifications apply � May use staff trained as election judges • Party balance required • Two judges af different major political parties must accept or reject each ballot based on the criteria in Minnesota Election Law � Nennepin County is autharized to accept and reject Crystal's absentee ballots Council Action Requested Adopt the resolution appointing judges to the AB Board for the 2014 elections. G:\City Clerk\Elections\JudgesWppointmenls�2014 AB Ballot Boa�d jutlge appts:Council Staff Report_2014 0617:doc Page 1 of 1 CONSENT AGENDA #7 RESOLUTION NO 2014 - APPOINTING ABSENTEE BALLOTBOARD �LE�TION JUDGES - FOR THE AUGUST 12, 2014 PRIMARY ELECTION AND THE NOVEMBER 4, 2014 GENERAL ELECTCON WHEREAS, Crystal City Code Section 215.07 has established an Absentee Ballot Board far elections in the City of Crystal; WHEREAS; Crystal City Charter Sectian 4:05 and Minn�sota Election Law 2048.21 requires that persons serving as election judges be appointed by the Council af least 25 days before the electian; BE IT RES�LVED by the Crystal City Council that the individuais named in Exhibit' A, and on file in the office of #he City Clerk, be appointed as the Absentee Ballot Baard Election Judges for the August 12, 2014 Primary Election and the November 4, 2014 General Election; and �E IT �URTHER RESOLVED that the Cry�t�1 City Council al�o appoints other individuals and all members appainted to the Hennepin County Absentee Ballot Board as authorized under Minn. Stat: 204B.21, subd. 2 under the direction of the Election Manager to serve as members of the Crystal Absentee Bailot Board; and BE IT FURTHER RESOLVED that the City �lerk is with this, authorized to make any substitutions or additions as deemed necessary in the event of an unforeseen emergency. Passed and adopted by the Crystal City Council this 17t" day af June, 2014. Jim Adams, Mayor Attest: Christina Serres, City Clerk STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CERTIFICATION CITY OF CRYSTAL ) I, the undersigned duly appointed and acting City Clerk for the City of Crystal, do hereby certify that the attached and foregoing Resolution is a true and correct copy of the Resolution duly adopted by the Crystal City Council at its regular meefiing of June 17; 2014, and as recorded in the Minutes af said regular meeting. WITNESS; my hand and seal of said City this day of , 20 : Christina Serre�, City Clerk CONSENT AGENDA #7 ,4PI�ENDIX A Li�t �f judges f�r Absent�;e �allot �oard August 12; 2014 and November 4; 2014 First name �ast name Susan Car enter Darlene Geor e Julie Lidber Albert Mantei Stacie Skao -Bownik Trud Tassoni 1 \ \ '. _ \ 1_'. : % �, COUNCIL STAFF REPORT ,�,fi�,,��' Consent Agenda: Election Judge appointments for the �'�''��"� 2014 Primary Election (for June 17, 2014 City Council � Meeting) FROM: Chrissy Serres, City Clerk TO: Mayor and Council CC: City Manager Anne Norris DATE: June 12, 2014 SUBJECT: Election Judge Appointments for the 2014 Primary Election Background Minnesota Election Law 204B.21 requires that the governing body of the municipality appoint election judges to administer the polling places at least 25 days before each election. The Primary Election will be held on August 12, 2014. The City of Crystal is fortunate to have many dedicated residents who wish to serve as election judges. Attached is a list of persons intended to serve as election judges for the Primary Election as well as a precinct map with polling locations. When assigning election judges to a precinct, we will maintain proper party balance in each precinct as required by law. Council Action Requested Approve the election judge appointments for the August 12, 2014 Primary Election. Attachments: • Alphabetical tist of Primary election judges • Ward and precinct map with polting locations Anderson, Dave Arola, Stella Barland, Joyce Barlow, Michael Barrett, Sandra Betlach, Roger-AHJ Boettcher, Susan Bonhiver, Susan Boxell, Gloria Burkstrand, Darrel Butler, Jody-AHJ Camp, Steve-H1 Carlson, Donna Clifton, Pamela Cook, Judi Dahlgren, Eleanor Dolence, Sandy-HJ Eskro, Alice Fermoyle, Alana Findorff, Joyce Findorff, Richard Fischer, Debra Flanders, Chuck Foster, R. Carol Freund, Caroline Freund, Jane Galajda, Michal-HJ Hanson, Shirley Harty, Lori Herlofsky, Laverne HiII,lohn-HJ Hoeben, Ted lohnson, Marlene-HJ Johnson, Ruth Jones, Maggie Katchmark, Loretta-AHJ Kelnhofer, David Kieper, Judi Klatte, Ruth Kornmann, Lynette Kornmann, Mark Kuhn, Karen-AHJ �aRoche, Nancy Lewis, Amy I.ieder, Gaylerd I.ord, Patricia 1 \ \ '. _ \ 1_'. : % PRIMARY ELECTION JUDGES AUGUST 12, 2014 Macias, Pamela Mathews, Kathleen Melby, Dale Miller, Dorothy Munson, Jeff-AHJ Murschel, Joyce Nafranowicz, I.ida-AHJ Nolz, Joyce Nolz, Richard Odegaard, Bruce-HJ Oyaas, Carol Palanisami, Valli Pickerign, �aVine Powers, Frank Rhode, Lavern Rick, Laurene Rocha, Ruben Rusinko, Andrew Rusinko, Carol-H1 Sallman, Nancy-AHJ Schulte, Paul-HJ Schuneman, John Scofield,lan Senden, Bob-AH1 Shakerin, Lisa Skatter,lanice Slepica, Jay Snyder, David Sorensen, Beverly-HJ Soukup, Cyril-HJ Soukup, Mary Spooner, Sharon Stimart, Norine Stockhaus,Jane Stockhaus, Stuart Stroessner, Lisa-HJ Syljuberget, Mervyn Taylor, Cherie Thomsen, Margaret Torres-Walsh, Meredith Ullmer, Jeanne-AHJ Vorderbruggen, Robert Wagner, Cate-AHJ Walker, Bradford Wensman, I.inus w,..�...,., ..a.. � � � � n'�� 4141 Oougi� Ddve ��`� W3•P7 8 W4P2 ,, Crystal Communtty CerNeP � � 4�0 Dougl� 6rive CiTY oF �� s�J�nes Lumeran cnurd, ��`�� r.�' 8760 d�h Piacs ��Pe��llir�g �Lac�ti��n� � �� Brurrewick United IN�hodist Church � 8122 42nd Ave Pi. .. ... W4�P1 4 0 0.9 0.2 $.3 d.4 MII�S ��YfWPost#494 N � szz2 s�, ave w 1� \ : _ � 1_� : � �� "Se�vice with Compassion and TntegNity" TO: Mayor and Council Members FROM: Stephanie K. Revering, Chief of Police CC: Anne Norris, City Manager DATE: June l0, 2014 � : - � '� � 'Y� ' ' `� �' • 1 Attached is the Joint Powers Agreement (JPA) for our school resource officer position. We are required to update the signature on the JPA on annual basis. 1� \ : _ � 1_� : � JOINT POWERS AGREEMENT AGREEMENT made this 1 st day of July, 2014, by and between the CITY OF ROBBINSDALE, a Minnesota municipal corporation ("Robbinsdale"), the CITY OF CRYSTAL, a Minnesota municipa] corporation ("Crystal") and Independent School District #281, a Minnesota school district (the "District"). RECITALS A. Crystal and Robbinsdale each have the power within their respective cities to provide for the prevention of crime and %r police protection. Under Minnesota Statutes § 471.59 et seq. cities may, by agreement provide for the exercise of the police power by one city on behalf of the other city. B. Crystal and the District desire to enter into that certain School Resource Officer Services Agreement for District #281, dated July l, 2014 (the "SRO Agreement") to provide the services of a Crystal police officer acting as a School Resource Officer to the District as further detailed in the SRO Agreement attached hereto as Exhibit A. C. This Agreement sets forth the terms and conditions under which Crystal will provide police services for Robbinsdale in the District's Program (as defined in the SRO Agreement). D. Crystal will have full authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Robbinsdale. E. The parties desire to achieve efficiency in the general police power functions relating to the Proj ect. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. PUBLIC SAFETY. In connection with the Program described in the SRO Agreement, the City of Crystal will provide police services to the District within the Robbinsdale M�idd]e School to the same kind and extent it provides such overall services and enforcement within the City of Crystal. 2. PAYMENT FOR SERVICES. In consideration of the services provided under this Agreement the District wi]] pay Crysta] in the manner and amount set forth in the SRO Agreement. Robbinsdale does not have any responsibility for payment of any services provided by Crystal. 1� \ : _ � 1_� : � 3. ADMINSTRATIVE RESPONSIBILITY. The law enforcement and police services rendered to Robbinsdale and the District will be under the sole direction of Crystal. The standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies related to police employment, service and activities, will be within the exc]usive control of Crystal. 4. COMMUNICATIONS EQUIPMENT, FACILITIES AND SUPPLIES. Crystal and the District will furnish all communication equipment, facilities and any necessary supp]ies required to perform the services which are to be rendered under the SRO Agreement as set forth therein. Robbinsdale will not have any responsibility for furnishing or paying for any communication equipment, facilities or supplies necessary for the Program. 5. EMPLOYEES OF CRYSTAL. Crysta] officers assigned to duty in Robbinsdale Middle School in connection with the Program will at all times be employees of Crystal. All obligations with regard to workers compensation, PERA, withholding tax, insurance (as set forth in the SRO Agreement), and similar personnel and employment matters will be the obligation of Crystal. Robbinsdale will not be required to furnish any fringe benefits or assume any other liability of employment to any officer assigned to duty with Robbinsdale. 6. ENFORCEMENT OF ORDINANCES. Crystal officers assigned to duty in Robbinsdale Midd]e Schoo] in connection with the Program will enforce Robbinsdale ordinances to the extent appropriate for enforcement by police officers. 7. OFFICERS OF CRYSTAL. Crystal officers assigned to duty in Robbinsdale Middle School in connection with the :Program have, upon due execution of this Agreement, authority to enforce the laws of the City of Robbinsdale, and while performing services under this Agreement will be considered police officers of Robbinsdale. The Chief of Police of Crystal will furnish to the Robbinsdale City Administrator the name of all Crystal police officers assigned to the Robbinsda]e Middle School in connection with the Program and all such officers will be appointed officers of the City of Robbinsdale. 8. OFFENCES. All offenses within Robbinsdale charged by police officers under this Agreement will be charged in accordance with Robbinsdale ordinances when possible; otherwise, the charge will be made in accordance with the laws of the State of Minnesota or the laws of the United States of America. 9. CONTINUATION AND TERMINATION. This Agreement will become effective upon its full and due execution and shall continue on an automatic annual renewal basis unless terminated. This Agreement shall terminate upon the termination of the SRO Agreement, or may be terminated by any Party by submitting a written notification to terminate to the City Manager of Crystal, the City Manager of Robbinsdale and the Executive Director of Business Services of the District. To be effective, such notice must be delivered in writing after January 1 and before August 30, and the termination will become effective six months after receipt of the notice. 1� \ : _ � 1_� : � 10. AMENDMENTS. This Agreement may be amended at any time by written agreement of the Parties. 11. NOTICES. Any notice required hereunder shall be hand delivered or by certified mail at the following addresses unless the other party is given notice of a change of address by certified mail: City of Robbinsdale Attention: City Manager 4100 Lakeview Ave. N Robbinsdale, MN� 55422 City of Crystal Attention: City Manager 4141 Douglas Drive Crystal, MN 55422 Independent School District #281 Attention: Executive Director of Business Services 4148 Winnetka Ave. N. New �Iope, IVIN 55427 12. INDEMNIFICATION. Robbinsdale, Crystal and the District agree that each is responsible for its own acts and the result thereof to the extent authorized by law and are not responsib]e for the acts of the other party and result thereof. Each party's liabi]ity is governed by the provisions established in the Minnesota Statue, Chapter 466. 13. ASSIGNMENT. The rights and obligations of the Parties under this Agreement will not be assigned, without prior written approval of all Parties. 1� \ : _ � 1_� : � IN WITNESS WH�EREOF, the City of Robbinsda]e, the City of Crysta] and The District have caused this Agreement to be executed by their respective duly authorized officers pursuant to the authority granted by the attached resolutions adopted by the City Council of Robbinsdale and the City Council of Crystal. Date: July 1, 2014. The City of Crystal By Mayor Tit1e City Manager Date The City of Robbinsdale By Mayor Title City Manager Date Independent School District # 281 : Executive Director of Business Services Date ' , - . , - - I � • �-CYI'Y'.of CRYSTAL --� ' i � : ► \ _ : COUNCIL STAFF REPORT Street vacations at 4947 and 5017 West Broadway for new Public Works facility FROM: John Sutter, City Planner/Assistant Community Development Director --5� Ss DATE: TO: June 12, 2014 Anne Norris, City Manager (for June 17 meeting) SUBJECT: PUBLIC HEARING: Consider a resolution vacating certain streets and easements for a new public works facility at 5001 West Broadway Construction of a new Public Works facility at 5001 West Broadway will require vacation of certain street easements and platted street right-of-way as follows: • Street easements over portions of the westerly 30 feet of city-owned property at 4947 and 5017 West Broadway, which would have comprised part of the east half of Zane Avenue had Zane been extended north of Fairview Avenue; and • 1,189 sq. ft. of street right-of-way in the plat of Father William Blum Addition located north of Fairview Avenue and west of West Broadway, adjacent to the southeast corner of city-owned property at 4947 West Broadway. The city would retain a drainage and utility easement in the vacated street. Notice was sent to private utilities and published in the Sun Post on June 5. So far, only Xcel Energy has responded and they have no objection to the proposed vacations described above. The following Exhibits are attached: A. Illustration of proposed street easement and right-of-way vacations B. Proposed resolution vacating street easements C. Proposed resolution vacating street right-of-way Council action on the proposed resolution is requested. PAGE 1 OF 1 ' i � :_� \ _ : �g g� NOTES CORRESPONDING TO EASEMENTS: g-��°"�� -� . � VICINITYMAP . � �EGEND STRlhMENfOFPO5518LE8NCRORCHMENTS; �. � ��m�� no„ �a��Ua��,� .. . � r � i �� a �� a.� a �� CI � .a,�u�, �,o, , —�`R=— I ; ,��» �o�,.��. � 5 59 t . ( ) _ �, —� . � . .. . � k �(�' h j ... J S h ' � vnd r� av . .. � � . . . � S. . . . �. 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LlNE. �.�T 1> �C.��K �, i � 5�.7�} �'�, � � �ATHE� �VILI�IA�1 ��Clt� A�[�. k � R° �~� � '�— �'�� '��i � �� ' �� ! i �� ! i I�� (� � � � � �' I��`i��i��VV 1�� 6�� `� � � �� I I �� v�r�� s�� ; That part of Fairview Avenue North described as fallows: Commencing at the southwesfi carner af �.ot 1, Black 1, Fa�her Wiiliam Blum Addition> Nennepin County, Minnescata; fi7ence Souih �9 degrees 36 minutes 32 seconds East, assumed bearing alang south line of said l�ot 1 a distonce of 4�0:77 feet to th� poini ofi _beginnir�gs thence continuing _along_so�atherly- line of said l�of 1 on a tangential curve concave fo fhe norfh, Z�.C?4� feei, radius 45.OQ feet, delta 35 degrees 41 minutes Q�� secon�is; thence continuing along said southerly line, North 54 degrees 4�1 minuf�s 42 seconds Ec�st, 4�.14 feef to the northeast line of said Lot 9; th�nce South 35 degrees 1� minutes 18 seconds East, �ipng the so�the�asterly extensic�n or said norfheast lir�e af Lot 1, a distance of 26.38 feet; th�nce Sc�uth 54 degrees 41 minutes 42 seconds Wesf, 25.91; feet thence iVorth �9 degrees 35 minutes 32 seeands West, 59.70 teet to the point of beginning. ��m � k� �� Ger�eral N�tes: 1. F3earings shown are �ssumed: 2, A�-ea of v�ca�ian = 1,1�9 S.F. _ � �� a �� I hereby eertiiy thai this survey; plan or report was prepared by me ar under my direct supervision ai�d that I am ri duly Registered Land p��`�� g�,��Ti�ht AR�� 5urveyar under the laws nf the Stat� of Minnesota. [7ate; t�� 9� ��1� � C.., ;I �:.:._._.�� r o�,�� E. Nodorff, �.s. �N ��. �a, �3s i� h9�J N1�a 2�1 �1 �OQ16�� ' i � : ► \ _ : CITY OF CRYSTAL RESOLUTION NO. RESOLUTION VACATiNG STREET EASEMENTS AT 4947 AND 5017 WEST BROADWAY BE IT RESOLVED by the City Council of the City of Crystal ("the Council"), as follows: WHEREAS, the City of Crystal is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, in 1954, 1955 and 1963 certain street easements on property located at 4947 and 5017 West Broadway were granted to the city for what would have been the east half of Zane Avenue had it been constructed from Fairview Avenue to West Broadway ("the Zane Easements"); and WHEREAS, in 1976 the Council vacated platted right-of-way for what would have been the west half of Zane Avenue had it been constructed from Fairview Avenue to West Broadway; and WHEREAS, the Council finds that the vacation of the Zane Easements is desirable for the orderly, economic and safe development of land within the City; and WHEREAS, as required by City Charter, notice of public hearing pertaining to the proposed vacation of the Zane Easements was published on June 5, 2014 and the City Council held the public hearing on June 17, 2014. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Crystal hereby vacates the easements described in the attached Exhibit A; and BE IT FURTHER RESOLVED that this vacation will not adversely affect the public interest; and BE IT FURTHER RESOLVED that the City Clerk is directed to file a certified copy of this resolution with the Hennepin County Recorder and Registrar of Titles, as applicable. Adopted by the Crystal City Council this day of , 2014. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk ' i � : ► \ _ : EXHIBIT A LEGAL DESCRIPTIONS OF EASEMENTS TO BE VACATED [City file #E-9-16, dated November 8, 1954] An easement for public street and highway purposes over the West 30 feet of the North 145.5 feet of the South 500 feet of that part of the Southeast Quarter of the Northwest Quarter, lying west of Jefferson Highway, Section 9, Township 118, Range 21, as per Government survey thereof; and [City file #E-9-11, dated May 26, 1955] An easement for public street and highway purposes over the West 30 feet of that part of the North 95 feet of the South 243 feet of that part of the Southeast Quarter of the Northwest Quarter, lying west of Jefferson Highway, Section 9, Township 118, Range 21, according to the Government survey thereof; and [City file #E-9-29, dated December 26, 1963, recorded as document #755065] An easement for public street over the West 30 feet of that part of the Southeast Quarter of the Northwest Quarter of Section 9, Township 118, Range 21 described as beginning at a point on the West line of said Southeast Quarter of the Northwest Quarter distant 163 feet North from the Southwest corner thereof; thence North along said West line 191.5 feet; thence East parallel to the South line of said Southeast Quarter of the Northwest Quarter 30 feet to a point marked by a Judicial Landmark set pursuant to Torrens Case No. 14914; thence continuing East on said parallel line 321.75 feet to the Southwesterly line of West Broadway Avenue to a point marked by a Judicial Landmark set pursuant to Torrens Case No. 14914; thence Southeasterly along said Southwesterly line to its intersection with a line drawn East parallel to the South line of said Southeast Quarter of the Northwest Quarter from the point of beginning to a point marked by a Judicial Landmark set pursuant to Torrens Case No. 14914; thence West on said parallel line 30 feet to the point of beginning. ' i � : ► \ _ : CITY OF CRYSTAL RESOLUTION NO. RESOLUTION VACATING PART OF FAIRVIEW AVENUE NORTH ADJACENT TO 4947 WEST BROADWAY BE IT RESOLVED by the City Council of the City of Crystal ("the Council"), as follows: WHEREAS, the City of Crystal is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, the Council finds that a portion of Fairview Avenue in the plat of Father William Blum Addition is not necessary for public street purposes, and that vacation of same is desirable for the orderly, economic and safe development of land within the City; and WHEREAS, as required by City Charter, notice of public hearing pertaining to the proposed vacation of said portion of Fairview Avenue was published on June 5, 2014 and the City Council held the public hearing on June 17, 2014. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Crystal hereby vacates for public street purposes that portion of Fairview Avenue legally described as follows (the "Vacated Area"): Commencing at the southwest corner of Lot 1, Block 1, Father William Blum Addition, Hennepin County, Minnesota; thence South 89 degrees 36 minutes 32 seconds East, assumed bearing along south line of said Lot 1 a distance of 480.77 feet to the point of beginning; thence continuing along southerly line of said Lot 1 on a tangential curve concave to the north, 28.04 feet, radius 45.00 feet, delta 35 degrees 41 minutes 42 seconds; thence continuing along said southerly line, North 54 degrees 41 minutes 42 seconds East, 48.14 feet to the northeast line of said Lot 1; thence South 35 degrees 18 minutes 18 seconds East, along the southeasterly extension of said northeast line of Lot 1, a distance of 26.38 feet; thence South 54 degrees 41 minutes 42 seconds West, 25.91 feet; thence North 89 degrees 36 minutes 32 seconds West, 59.70 feet to the point of beginning. BE IT FURTHER RESOLVED that the City reserves an easement for drainage and public and private utilities over the Vacated Area; and BE IT FURTHER RESOLVED that this vacation will not adversely affect the public interest; and BE IT FURTHER RESOLVED that the City Clerk is directed to file a certified copy of this V resolution with the Hennepin County Recorder and Registrar of Titles, as applicable. m Z � ' i � : ► \ _ : Adopted by the Crystal City Council this day of , 2014. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk ' i � : ► \ _ : COUNCIL STAFF REPORT ��TY°� Winnetka Hills Improvement Hearing CRYSTAL FROM: Tom Mathisen, Public Works Director / City Engineer TO: Anne Norris, City Manager (for June 17 Council Meeting) DATE: June 12, 2014 RE: Winnetka Hills Phase 1 Avenue Mill and Overlay — Conduct Public Improvement Hearing, Order Project and Preparation of Plans Specifications, Approve Plans and Specifications, Order Advertisement for Bids Project #2014-21 INTRODUCTION As part of the City's ongoing street maintenance program, on May 20 the Council accepted the Feasibility Study for the project and ordered the public improvement hearing. The hearing is scheduled for the June 17 Council meeting. On Thursday May 29, a public open house was held at City Hall. Of the 489 parcels that were notified, six property owners attended representing six parcels. A thirty minute presentation was given and many questions were answered. Of those attending, three believed either the work did not need to be done, or that it should be paid for from General Fund taxes. The other three were either in favor of the project or indifferent. DISCUSSION Ordering the project and approving the plans a specifications at the June 17 meeting will be the start of the timeframe necessary for bidding the project in time for late summerlearly fall construction. MNDOT specifications do not recommend paving wear course asphalt pavement when the morning temperature is below a certain temperature. The current schedule shows awarding the project at the July 15 Council meeting. ' i � : ► \ _ : FINANCIAL IMPACT Counting the work session scheduled prior to the June 17 public hearing, the council will have had four work sessions regarding how to fund the project. Whatever determination is made will most likely set the precedent for subsequent mill and overlay projects The existing policy of assessing 100% of the project cost to the benefiting property owners was set by the Council in a 2010 resolution. If that policy is to change it would require a separate resolution resetting the policy, otherwise the 2010 policy would be used by default. RECOMMENDATION It is recommended that the City Council conduct and close the public hearing, and adopt the attached resolutions ordering Public Improvement Project #2014- 21 Winnetka Hills Phase 1 Avenue Mill and Overlay, ordering the preparation of and approving the plans and specifications, and ordering the advertisement for bids. Respectfully submitted, ti � 4 Tom Mathisen City Engineer I DPW i:/pubworks/projects/2014/2014-21 Winnetka Hills Phase 1 Mill and Overlay/orderpr�ctmem .� ; � ��. �� , ��. itr � ,,� � ! �r � �� . �r�nfciyn6��k _ -! � � � � ic4ne Cake � I�. � . �.. ... , . ��. Cmid�o Vaitey � i. �' ' i � :_� \ _ : � � � ili �rl�� j�� 1 � � � � ��_��.�.� ��_� � � � 6eaakiYnCen6�er. ��.. � � � � �� . ...�.�� . � d� 26� �0 a50 900�} r��t k• � r�^ �i�Q��i��:. _ �T � • s f �' , i� �., � ..� �'�, � ` � ' i � : ► \ _ : RESOLUTION NO. 2014 - ORDERING PUBLIC IMPROVEMENT PROJ�CT #2014-21 AND PR�PARATION OF PLANS AND SPECIFICATIONS WINNETKA HILLS MILL AND OV�RLAY BE IT RESOLVED by the City Council of Crystal, Minnesota, as follows: Section 1. Back�round/findin�s 1.01. On May 6, 2014, the Council authorized the preparation of an engineering feasibility study of a proposed street reconstruction improvement of the Winnetka Hills Phase 1 neighborhood by mill and overlay (Project) under the provisions of Minnesota Statutes, Chapter 429 (Act). 1.02. On May 20, 2014, the Council received the feasibility study prepared by the Crystal Engineering Department (Study) dated May 15, 2014, and set a public hearing on the Project for June 17, 2014. 1.03. A public meeting to discuss the project was held at the Crystal City Hall on Thursday evening, May 29, 2014. 1.04. Mailed and published notice of the public hearing was given in accordance with the Act. The public hearing was duly conducted on June 17 and all interested persons were given an opportunity to be heard. 1.05. The Council finds and determines that it is in the best interests that the Project be constructed as proposed in the Study. 1.06. It is found and determined that the present intent of the Council is to finance all or a portion of the cost of the Project by direct special assessment to benefited property owners. Section 2. Orders/Authorizations 2.01. The Project as proposed in the Study and as modified by the Council, is hereby ordered. 2.02. The Project is designated Improvement Project #2014-21 Winnetka Hills Phase 1 Mill and Overlay. 2.03. The Ciystal Engineering Department is ordered to prepare the plans and specifications for the project. ' i � : ► \ _ : Adopted by the Crystal City Council this 17t�' day of June, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 1:/pubworks/projec[s/2014-21 Winnetka Hills Phaee I Ave Mill and Overlay/orderprjctandplansspecsres ' i � : ► \ _ : RESOLUTION NO. 2014 - APPROVING PLANS AND SPECIFICATIONS AND ORD�R ADVERTISEMENT FOR BIDS — PROJECT #2014-21 WINNETKA HILLS PHASE 1MILL AND OVERLAY WHEREAS, at the June 17 Council meeting, the Winnetka Hills Phase 1 Mill and Overlay Project was ordered as was the preparation of plans and specifications; and WHEREAS, the plans and specifications for the Project have been prepared by the Crystal Engineering Department. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL, MINNESOTA: 1. Such plans and specifications are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and in a trade journal, if applicable, an advertisement for bids for the making of such improvements under such approved plans and specifications. The advertisement shall specify the work to be done, shall indicate a date that the bids are due, at which time they will be publicly opened at City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at a subsequent Council meeting. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 5% of the amount of such bid. Adopted by the Crystal City Council this 17th day of June, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk L'/Pubworks/projects/2014/2014-21 Winnetka Hilis Mill and Overlay/apprvpinsspecsorderadres ' i � : ► \ _ : � COUNCIL STAFF REPORT �"�'"°� Public Hearing: ��►�, New on sale liquor licenses located at 3545 Douglas Drive N for Milton's Cafe FROM: Chrissy Serres, City Clerk DATE: June 12, 2014 TO: Mayor and City Council City Manager Anne Norris CC: Police Chief Stephanie Revering City Attorney RE: Application for new on sale liquor licenses located at 3545 Douglas Drive North, submitted by Milton's Cafe �LC d/b/a Milton's Cafe I. Overview Mr. Phil Weber of Milton's Cafe LLC d/b/a Milton's Cafe has made application for new on sale liquor licenses located at 3545 Douglas Drive North. Milton's Cafe currently holds liquor licenses for on sale wine and beer, however is seeking to expand its offerings to full on sale liquor service. II. Findings of Fact 1. Application Review A. The application has been reviewed and the qualifications of the applicant meet City Code Section 1200 and city staff received the following documents: • City and state license applications ■ Valid certificate of insurance with liquor liability B. A background investigation was completed by Crystal Police Department. The Police Chief's report states there are no reasons to prohibit issuance of the license. C. The subject property is current on its property taxes and utility payments. D. The hearing notice was published in the Crystal/Robbinsdale Sun Post on June 5, 2014 and mailed to al) property owners within a 500 foot radius. E. The following exhibits are attached: A. City application (private data has been redacted) B. Hearing notice C. A map identifying the properties within 500 feet of the subject property ' i � : ► \ _ : Requested Council Action Recommend approval of the on sale liquor licenses for 3545 Douglas Drive North submitted by Phil Weber of Milton`s Cafe LLC d/b/a Milton's Cafe, subject to the findings of fact in section II of this report. Upon request, app(ication documents are avaita6te for review in the city cterk's office. ', c�Tv ;oe CRYSTAL � � '' ON SALE, TAVERN, AND SUN��Id��i��3 APPLICATION FOR LICENSES City of Crystal 4141 Douglas Drive N, Crystal, MN 55422 Telephone: (763) 531-1000 / Facsimile: (763) 531-1188 www.crystalmn.gov For TTY communication, contact the Minnesota Relay Service at 711 1'f tJie app[icant is an individuc�l, this applicntion shall be compCeted by suc/a person; if a corporc�tion, b�an� f�cer; if a partners/:ip, by one of the general partners; if nn unincorporated association, by the manager or mana in o rcer. 1. TYPE OF APPLICANT 0 Individual �� Business Urgamzanon _ 2. PLEASE PRINT CLEA.RLY Licensee's legal name (individual, partnership, cocporation, or License Fee;* (0100-4165) ocganization): Investigation Fee:* N/A Milton's Cafe, LLC (0100-4605) 3. Address: 3545 Douglas Drive North Citv/State/Zin: Crvstal. MN 55422 Email Address: Business Name: Milton's Cafe, LLC Doin� Business As: Milton's Cafe Crystal Business Address, including Zip Code: 3545 Douglas Drive North, Crystal, MN 55422 Website Address: i�'I ��- '�d nl S V v�3 < G G�'✓� Home Phone: Cell Phone: $ 7,250.00 (including investigation fee) Business Phone: (763) 535-9373 Fax I'hone: ( ) 4. MN Tax ID #: Federal Tax ID #: NOTE: ou must rovide A co of the confirmation letter from the State. If a MinnesotA Tax ID number is not required, please expiain here and providc your social security number: I hereby make application for an ON SALE, TAVERN, AND SUNDAY LIQUOR LICENSE at the above business address for the period July l, 20 ] 4 through June 30, 2015, subject to all conditions and provisions of said Ordinance. I enclose the sum of `� �� `7� � and /�� /100 dollars to the City of Crystal as required by the Ordinances of said City and have complied with all the requirements of said Ordinances necessary for obtaining this License. ' �^ `1" L Q��.C� i -h 61'�ft,E,`�rJ; �-��' �-il.C. t11 �.C'iJ (1 � � *Fee: On Sale Liquor License Fee =$6,500 annually; pro-rated $541,67/month Tavern Liquor License Fee =$550 annually; pro-rated $45.83/inonth On sate Sunday Liquor License Fee =$200 annually; pro-rated $516.67/month Investigation Fee of $500/if MN resident for 10+ years or $1,OOQ/if MN resident less than 10 years * If exempt, fill out Licensirrg Fee Exemption Forni ��` � City USe Only: JDE# ��i� �� Date fintered: _��2'� � i� PtMS ID# %t�� Council Date: �� 7� �� Page 1 of 4 5. INDIVIDUAL If applicable, please complete this question if information is diff'erent than provided one page 1, then proceed to Section 2. If applicant does not manage the business, a Personal History form is t•equired from each person in charge of the business. Full Name: Phil Weber Residence Address: . Business Address: 3545 Douglas Drive North ('.itv/�tate/7.in: Crvstal_ MN 55422 Home Phone: . Cell Phone: � Phone: (763) 535-9373 ADDITIONAL REOUIREMENTS FOR INDIVIDUAL a. Attach a copy of the tease agreement, if applicant doesn't own the business premises. b. Atiach a copy of the Certificate of Assumed Name as required by Minnesota Statute, Section 333.02, if business is to be conducted under a designation, name or style other than the name of the applicant. c. Attach copies of applicant's personal financial statement and federal and state tax returns for the two years prior to application. 6. BUSTNESS ORGANIZATION � Please com lete uestion 6. Minnesota corporation: Date of incorporation: �Yes ❑No June 1, 2012 Out-of-state corporation: State of incorporation: ❑ Yes ❑ No 6a. OFFICERS OF CORPORATION, LLC, LLP, ETC./OTHER ORGANTZATION: Please co�nplete this question for all persons who control or own an interest in said corporation, LLC, LLP, etc./or other organization in excess of S%, then proceed to Section 2. Attaclz a list of owners, o�cers and/or general and limited pariners and their respective percentages totaling 100%. A Personal History for-m is required from each owner, off cer and/or general and limited partner. A Personal History Form is not applicable to a corporation whose stock is publically traded on a stock exchange and is applying for a license to be owned and operated by it. However, the city manager shall accept disclosure documents required by the U.S. Securities and Exchange Commission in lieu of such information. Full Name: Philip Weber Title of Position: Owner Residence Address: Citv/State/Zin:' Full Name: Title of Position Residence Address: Full Name: Title of Position: Residence Address: Full Name: Title of Position: Residence Address: Percentage owned Home Phone. Cell Phone: , Business Phone: 1 Percentage owned Home Phone: ( Cell Phone: ( Business Phone: I Percentage owned Home Phone: ( Cell Phone: ( Business Phone: ( Percentage owned Home Phone: ( Cell Phone: ( Business Phone: I ] 00 % � 63) 535-9373 � % ) ) ) % ) ) ) % ) ) ) Page 2 of 4 � All applicants complete this section 7, GENERAL MANAGER, PROPRIETOR, MANAGING PARTNER OR ANY OTHER INDIVIDUAL OR AGENT IN CHARGE OF THE LICENSED PREMISES: ARE YOU THE MANAGER OF THIS BUSINESS? Yes ❑ No If applicant does not manage the business, a Personal History orm is required fr�om each person in charge of the business, except in the case a corporation whose stock is publically traded on a stock exchange and is applying for a license to be owned and operated by it. Full Name: Philip Weber Position: Owner, Manage Fu11 Name: Position: Phone: Phone: 8. Do you hold a business license from any other governmental unit? [�Yes �'N° � ., If yes, please list the type of license(s) and with which governmental unit. � C•L � �_i �.1'�_i_'C�;L',�t'�-� `6-t . L�,�;� �a-� 9. Hava you made application for a business license from any other governmental unit which was denied, revoked, or suspended? If yes, please state the circumstances including date, location, reason, etc. 10. Have all real estate and personal property taxes that are due and payable for the premises to be licensed been paid? �Yes ❑ No; if not paid, the years and amounts that are unpaid: APPLICATION FOR LICENSE INVOLVING PRIVATE OR COAIFIDENTIAL INFORMAT[ON (/ncludes Tennessen Warninp� Under Minnesota law (M.S. 270.72), the agency issuing you this license is required to provide to the Minnesota Commissioner of Revenue your Minnesota business tax identiiication number or the Social Security number of each {icense applicant. Under the Minnesota Government Data Practices Act and the Federal Privacy Act of 1974, we must advise you that: • This information may be used to deny the issuance, renewal or transfer of your license if you owe the Minnesota Department of Revenue delinquent taxes, penalties, or interest; • The licensing agency will suppty this infortnation only to the Minnesota Depar[ment of Revenue. However, under the Federal Exchange of Information Act, the Department of Revenue is allowed to supply this information to the Internal Revenue Serviee; . Failure to supply this information may jeopardize or delay the issuance of your license or the processing of your renewal application. I declare that th information I have provided on this.application is truthfid and I understana that fals�cation of ansivers on fhis �rpplication will result in denial of the application. -. � _ . , � �' �l 1 � _ ... Srgnccl e of Applicant c�te Page 3 of 4 �', � PUBLIC HEAR DATE (MMIDDIYYYY) �`� �' CERTIFICATE OF LIABILITY INSURANCE 6/2/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERT�FICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER coNTaCr Cynthia Ramse NAME: Y Corporate 4 Insurance Agency Inc. PHONE ,(g52) 893-9218 q/C No: �952)893-9402 7220 Metro Boulevard onnR�ess•cramseyQcorporatefour.com Edina MN 55439-2133 INSURED Milton's Cafe, LLC, DBA: Milton's Cafe 3545 Douglas Dr. Crystal MN 55422 INSURER(S) AFFORDING COVERAGE ReRn•Spring Valley Mutual I: RER B : RER C : RER D : RER E : e 111028 # COVERAGES CERTIFICATE NUMBER:JULY 2014 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR pOLICY NUMBER MMIDD�YY MMIDDIYEYYY LIMITS LTR GENERAL LIABILITY EACH OCCURRENCE � 1, OOO, O00 DAMAGETORENTED SOO, OOO X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence g A CLAIMS-MADE ❑X OCCUR PT1451H /1/2014 /1/2015 MEDEXP(Anyoneperson) $ 10,000 PERSONAL&ADVINJURY $ 1,000,000 GENERALAGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 2, O O O, O O O X POLICY PR� LOC g AUTOMOBILE LIABILITY E� acc tleDtSINGLE LIMIT � ANY AUTO BODILY INJURY (Per person) 5 ALL OWNED SCHEDULED BODILY INJURY (Peraccident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE � HIRED AUTOS AUTOS Per accident 5 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE 3 DED RETENTION 3 � WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N I A � E.L EACH ACCIDENT 5 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. OISEASE - POLICY LIMIT S A Liquor LiBb].11.ty PT1451H /1/2014 /1/2015 g �,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Policy extends to outdoor seating/cafe. Included as Additional Insured is The City of Crystal, notice of cancellation provided per the terms of the policy. CERTIFICATE HOLDER CANCELLATION City of Crystal 4141 Douglas Drive N Crystal, NIN 55422 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE IPeter Gutlovics/CLR �� `� ACORD 25 (2010/05) O 1988-2010 ACORD CORPORATION. All rights reserved. INS025 r�ntnn5� nt The A(:(1RIl nama anrl Innn aro ronie4erarl mar4c nf Ar(1Rfl ' i � : ► \ _ : CITY OF CRYSTAL NOTICE OF PUBLIC HEARING TO CONSIDER ON-SALE LIQUOR LICENSES AT 3545 DOUGLAS DRIVE NORTH Notice is hereby given that the Crystal City Council will hold a public hearing at 7:00 p.m. on Tuesday, June 17, 2014 in the Council Chambers located at 4141 Douglas Drive N., to consider new on-sale liquor licenses at 3545 Douglas Drive North submitted by Milton's Cafe LLC d.b.a. Milton's Cafe. Anyone wishing to express a view either in person or in writing will be heard at the public hearing. Auxiliary aids are available for public meetings upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. City Clerk Chrissy Serres RE(iULAR A(iE�DA � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... ciTY or COUNCIL STAFF REPORT CRYSTAL Sanitary Sewer Lininq Contract Award FROM: Tom Mathisen, Public Works Director & City Engineer TO: Anne Norris, City Manager (for June 17 City Council Meeting) DATE: June 12, 2014 RE: Consider Bids, Award Contract, Sewer Utility Project #2014-08 CIPP Sanitary Sewer Lining Forest South Neighborhood On May 6, 2014 the Council ordered the advertisement for bids for the above project. Those bids were received on Thursday, June 12 and are shown on the attached resolution. The Engineering Department's construction cost estimate for the work based on the past two years historic bid prices was $445,000. The competitive bidding climate has resulted in a low bid of $371,729.00 from a very reputable contractor. Funds equal to $450,000 are available in the Sanitary CIP Fund (#6504) and have been budgeted by the Council for this year's project. This favorable bid, results in a surplus of monies that could be used to rehabilitate almost 3800 additional feet of aging sanitary sewer in this neighborhood. It is hoped that the contractor will honor their bid unit prices so that this additional work can be done under this contract. The low bidder, Insituform Technologies USA, LLC is a reputable contractor and has worked on Crystal projects in the past. It is recommended that the Council adopt the attached resolution awarding the contract to the low bidder. Respectfully submitted, Thomas A. Mathisen City Engineer/DPW I: pubworks/projects/2014/2014-08 CIPP Lining/awardcntrctmem2014 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... RESOLUTION NO. 2014- AWARDING CONTRACT - SEWER UTILITY PROJECT 2014-08 CIPP SANITARY SEWER LINING FOREST SOUTH NEIGHBORHOOD WHEREAS, the City Manager's office has reviewed the bids and recommends award to the low bidder; and WHEREAS, funds equal to $450,000 are available in the Sanitary Sewer CIP Fund (#6504) and have been budgeted by the Council; and WHEREAS, the existing 8" VCP (clay tile) sewer line was built in 1956 and the portions to be lined are in a deteriorated condition; and WHEREAS, the proposed relining project using a cured in place (CIPP) process, will extend the life of the sewer line indefinitely; and WHEREAS, the following qualified bids were received on June 12, 2014: Insituform Technologies USA, Inc. Visu-Sewer, Inc. SAK Construction, LLC Veit & Company, Inc. Lametti & Sons, Inc. $371,729.00 $375,153.50 $445,399.90 $463,550.00 $564,190.00 NOW, THEREFORE, BE IT RESOLVED that Insituform Technologies tJSA, Inc. being the lowest qualified bidder, the Crystal City Council hereby awards the contract for said project to Insituform Technologies USA, Inc. in the amount of $371,729.00, and authorizes the City Manager to sign said contract. Adopted by the Crystal City Council this 17`�' day of June, 2014. Jim Adams, Mayor ATTEST: Christina Sei-��es, City Clerk 1: pubworks/projects/2014/2014-08CIPP Lining/aH�ardres2014 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... � ��TY af � � � r � ` �� r@ �RYSfiAL FROM: Tom Mathisen, Public Works �irector & City Engineer TO: Anne Norris, City Manager (for June � 2 City Council Meeting) DATE: June 12, 20'14 RE: Consider Resolutian Extending Joint Pawers Agreement At a May 6 work sessian the cc�uncil received a presentation on the extension of the Bassett Creek Watershed Management Organizatian (WMtJ) Joint Powers Agreement (JPA}: The memorandum fram that wark session is attached. Cammissioner Guy Mueller was in attendance at the work session and will alsa attend the June 17 council meeting. Attached is the resolution that it is recommended the Council adopt to extend the Bassett Creek WMO JPA ta January 1, 2025. R pectfully su mitted, �� Thomas A: Mathisen City Engineer i:/pubwarks/watersheds/Bassett Creek/Joint Powers Agreement/cansiderextentionresmem � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COUNCIL STAFF REPORT ��TY°f gassett Creek Watershed Issues Work Session 'CHYSTAL FROM: Tom Mathisen, Public Works Director & City Engineer TO: Anne Norris, City Manager (for May 6 Council Work Session) DATE: May 1, 2014 RE: Comments on Joint Powers Amndmnt & Md Lake Level Control The Bassett Creek Watershed Management Commission is seeking comments from the nine member cities city councils on the following two items: Proposed amendment to the Joint Powers Agreement (JPA) between the cities. Medicine Lake dam/control structure and control elevation. Attached is a draft amendment to the Joint Powers Agreement by which the Bassett Creek WMO (BCWMO) was originally formed. The existing JPA expires in 2015. For the BCWMO to continue to operate in its current form, it will be necessary for the Council to adopt the amendment by the end of 2014, extending the JPA another 10 years to January 1, 2025. Also attached is a history of Medicine Lake water levels from the perspective of the BCWMO, along with comments from Crystal Commissioner Guy Mueller. A number of lakeshore property owners, along with an apparent majority of the City of Medicine Lake City Council, are spearheading a movement to study raising the control elevation of the lake as a defense against low lake levels during dry weather conditions. Undertaking such a study and any potential follow-up project has many legal, cost, and practicality issues. Staff and Commission Mueller will be at the work session to discuss the issues and answer questions. Re � tfully sub itted, 6 Thomas . Mathi n City Engineer i:/pubworks/watersheds/Bassett Creek/JPA/Work Session May 6 2014 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... AMENDMENT TO JOINT AND COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF A BASSETT CREEK WATERSHED MANAGEMENT ORGA1vIZATION TO PLAN, CONTROL AND PROVIDE FOR THE DEVELOPMENT OF BASSETT CREEK THIS AMENDMENT is made and entered into as of the date of execution by all of the cities of Crystal, Golden Valley, Medicine Lake, Minneapolis, Minnetonka, New Hope, Plymouth, Robbinsdale and St. Louis Park, Minnesota (hereinafter collectively referred to as the "Parties"). WITNESSETH: WHEREAS, the Parties entered into a Joint Powers Agreement entitled the JOINT AND COOPERATIVE AGREEMENT F6R THE ESTABLIS��VIEENT OF A BASSETT CREEK WATERSHED MANAGEMENT ORGANIZATION TO PLAN, CONTROL AND PROVIDE FOR TI� DEVELOPMENT OF BASSETT CREEK (the "Joint Powers Agreement"); and WHEREAS, the Joint Powers Agreement established the Bassett Creek Watershed Management Commission (the "Commission"), a watershed management organization pursuant to and in accordance with the Metropolitan Surface Water Management Act, Minn. Stat. § 103B.201, et s�., and Minn. Stat. § 471.59; and WHEREAS, the Joint Powers Agreement, as amended, expires by its terms on January l, 2015; and WHEREAS, the Parties have determined that it is reasonable, prudent and in the best interest of the public to extend the term of the Joint Powers Agreement as hereinafter provided. NOW, THEREFORE, on the basis of the premises and mutual covenants and agreements hereinafter set forth, the Parties agree as follows: 1. Article X, Subdivision 1 of the Joint Powers Agreement is amended to read as follows: Subdivision 1. Each member agrees to be bound by the terms of this agreement until.Januarv 1. 2025, and it may be continued thereafter at the option of the Partie�. 2. Article X, Subdivision 2 of the Joint Powers Agreement is amended to read as follows: Subdivision 2. This agreement may be terminated prior to January 1, 2025, by the unanimous consent of the parties. If the agreement i's io b� ierniinaiea, a notice of the intent to dissolve the Commission shall be sent to the Board of 418467v1 CLLBA295-1 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... Water and Soil Resources and to Hennepin County at least 90 days prior to the date of dissolution. 3. Except as modified herein, the Joint Powers Agreement shall remain in full force and effect. 4. This Amendment shall be e�fective upon approval by the City Councils of all of the Parties and the execution of this Amendment by all of the Parties. Upon receipt of certified copies of resolutions approving this Amendment and copies of the Amendment executed by all of the Parties, the Secretary of the Commission shall supply to the City Clerk of each of the Parties a copy of the resolutions and of the signed Amendment. 5. This Amendment may be executed in several counterparts, each of which, when assembled to include an original signature for each of the Parties, will constitute a complete and fully executed original. IN WITNESS WHEREOF, the undersigned, as duly authorized by action of their City Council, have caused this Agreement to be executed in accordance with the Authority of Minn. Stats. §§ 103B.211 and 471.59. Dated: Dated: 418467v1 CLLBA295-1 2 CITY OF CRYSTAL : Jim Adams, Mayor And by: Anne Norris, City Manager CITY OF GOLDEN VALLEY I� Shep Harris, Mayor And by: Thomas Burt, City Manager Dated: Dated: Dated: 418467v1 CLL BA295-1 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... CITY OF MEDICINE LAKE : Gary Holter, Mayor And by: Nancy Pauly, City Clerk CITY OF MINNEAPOLIS I: RT Rybak, Mayor And by: Casey Carl, City Clerk CITY OF MINNETONKA : Terry Schneider, Mayor And by: Geralyn Barone, City Manager Dated: Dated: Dated: Dated: 418467v1 CLLBA295-1 4, � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... CITY OF NEW HOPE : Kathi Hemken, Mayor And by: Kirk McDonald, City Manager CITY OF PLYMOUTH : Kelli Slavik, Mayor And by: Laurie Ahrens, City Manager CITY OF ROBBINSDALE I: Regan Murphy, Mayor And by: Marcia Glick, City Manager CITY OF ST. LOUIS PARK : Jeff Jacobs, Mayor And by: Tom Harmening, City Manager CITY of CRYSTAL COUNCIL STAFF REPORT Extended Hours Milton's — 3545 Douglas Dr � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. FROM: John Sutter, City Planner/Assistant Community Development Director v��... V_tiY�i TO: June 12, 2014 Anne Norris, City Manager (for June 17 meeting) SUBJECT: Consider a conditional use permit for Milton's (3545 Douglas Drive North) to stay open until 12:00 midnight seven days a week and also to stay open until 1:00 a.m. on January 1 of each year A. BACKGROUND Milton's Cafe is located at 3545 Douglas Drive North. In addition to food items they currently offer beer and wine. The subject property is located in the C-1 Neighborhood Commercial district. In the C-1 district, commercial uses must close by 9:00 p.m. unless the City Council grants a conditional use permit for extended hours of operation. Milton's operates under a 2011 CUP for extended hours as follows: • Sunday-Thursday: May be open from 6:00 a.m. to 10:00 p.m. • Friday & Saturday: May be open from 6:00 a.m. to 12:00 midnight In 2013, Milton's was granted a CUP for outdoor seating including full food and beverage service. The outdoor seating area is located directly in front of the restaurant and is subject to the same hours of operation. Milton's has applied for a CUP to extend its Sunday-Thursday closing time to 12:00 midnight so that its current Friday-Saturday closing time would be in effect seven days a week. They are also requesting a 1:00 a.m. closing time on January 1 of each year for New Year's Eve. They have also applied for a full on- sale liquor license which will be considered by the Council in a separate process. Notice of the Planning Commission's June 9, 2014 public hearing was mailed to �roperty owners within 500 feet and published in the Sun Post on May 29, 2014. Staff received one comment from an area resident in opposition to the expanded hours. No other comments have been received to date and no one spoke at the public hearing. PAGE 1 OF 4 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. The following Exhibits are attached: A. Aerial photo (2012) B. 2011 CUP for expanded hours C. 2013 CUP for outdoor seating area 8. STAFF COMMENTS A conditional use permit may be granted for the proposed use provided that the following requirements are met (515.45 Subd. 4 d): 1) The applicant has submitted a detailed description of the proposed use containing sufficient information for the Planning Commission and City Council to make findings pertaining to the application. Suggested Findings: Apart from the expanded hours and full on- sale liquor license, which are self-explanatory, no changes from the previously approved use are being proposed by the applicant. 2) The proposed use would be reasonable and appropriate in a neighborhood context and consistent with the purpose of the C-1 district. Suggested Findings: The scale and type of use is a good fit for the character of the surrounding residential neighborhood, provided that the current CUP's performance standards are maintained to prevent negative impacts. 3) The proposed use would not significantly impact the surrounding residential area. Suggested Findings: Milton's faces east towards another commercial property. However, there may be impacts from activity in the parking lots, especially the north parking lot, during late evening hours. The current CUPs provide for City Council reconsideration in the event of negative impacts on adjacent residential uses, and this provision should be maintained in the new CUP. 4) Rezoning the subject property to C-2 General Commercial would not be desirable. Suggested Findings: The subject property and other adjacent commercial sites are too small and isolated to warrant rezoning to C-2 General Commercial. They are also embedded in an overwhelmingly residential area which is consistent with the purpose and intent of C-1 zoning. PAGE 2 OF 4 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. 5) Conditions may be imposed to ensure that the proposed use will meet these criteria and be consistent with the purpose of the C-1 district. Such conditions may include but are not limited to an expiration date, non- transferability, periodic renewal requirements, and provisions for revocation if the use is not in strict conformance with the use described in the written request and in full compliance with the imposed conditions. Suggested Findings: Because the findings for the current CUPs were unique to specific operational characteristics of Milton's, the current CUPs are not transferable to a different business or different owner of the same business. This provision should be maintained in the new CUP. 6) The City Council determines that all applicable requirements of Subsection 515.05, Subdivision 3 a) and Section 520 are considered and satisfactorily met. a) 515.05 Subd. 3 a): In addition to specific standards or criteria included in the applicable district regulations, the following criteria shall be applied in determining whether to approve a conditional use permit request: 1) The consistency of the proposed use with the comprehensive plan. 2) The characteristics of the subject property as they relate to the proposed use. 3) The impact of the proposed use on the surrounding area. Suggested Findings: The proposed use is consistent with the Neighborhood Commercial guidance in the Comprehensive Plan, would be a good fit for the property given its configuration and other existing uses, and would not create significant negative impacts on the surrounding area provided the property is operated and maintained in compliance with city code and the conditions imposed under the current CUPs which should be incorporated into the new CUP. b) Section 520 (Site Plan Review) Suggested Findings: Does not apply in this case because the site improvements are already in place. C. PLANNING COMMISSION RECOMMENDATION At its June 9 meeting the Planning Commission voted 9-0 to recommend that the Council approve a conditional use permit for a closing time no later than 12:00 midnight seven days a week, except for January 1 of each year when the closing PAGE 3 OF 4 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. time shall be no later than 1:00 a.m. All findings and conditions of the 2011 and 2013 CUPs remain in effect with the exception of these expanded hours of operation and the pending full-on-sale liquor license which is subject to review and approval by the City Council in a separate process. Council action is requested. The motion should reference the findings and conclusions in the staff report or include other findings and conditions specifically stated by the Council. PAGE 4 OF 4 �a�� , �„ _�� 'o , � ��, d � � � � x'� � �'�; �_�� ,':'u' ._"- �� ; ��"� � �� . x � �. ; `�+��t ' �' ��{�tx }i ,.,�. � .,�� r��,� ��t�� a �f � ��`+�"„i.� �R a,- �`' :i ; f i'"'' . . , F E^ aa. ;.,,w& L., �� .n 5,� �;� � ��,. �` � `�� ju . . .�. N,.,. . ....;- .�-,.,.. .,� , �,�..«., . ..., � �� , ` � . , . , .n .. , .� � � r , � � ; ., , ; r m� � � � � .,.., � �� '+ i , �� $ < <�.*... �,... , r .. � .� �. , . W " ", a`. �' t �: UF�� n .,.,. �c�. �arcel Map Scale: 1" = 400 ft. _ � 20-11�-21-11-0098 A�i��: Torren� I�: Print Date: 5/3�/2014 Own�r pouglas Dr Partnership Llp Market $825,000 N�me: T�tal: �arc�l 3537 Douglas dr N `i�x $36,201:08 Address: Crystal, MN 55422 T'of.�L• (Payable: 2014} Property ��mmercial-Preferred �afe Type: Pr�Ce: This map isa compilation of data from various ' sources and is furnished "AS IS" with no ' ��m�� NOn-HAm2stead �� representation ar warranty expressed or ste�d: ��g; implied, including fitness of any particular purpose, merchantability, or the accuracy and � compieteness of the information shown. � P�rcel 1:�6 acres �al� �,,, COPYRIGHT OO HENNEPIN GOUNTY 2Q14 Ptr��: 63,435 sq ft �ocl�: � � �t�i��; t��€�' � REGULAR AGENDA #3 v��"� 3 _ . a.a �io,� iV �''' � .;;'?,�. � .; � �� r.��'�e,llf:;t.,i # i ��n�t �i. � � �i�'°��` f} ;iI �' � :AL October 19, 2011 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.ci.ctystal.inri.us Francine & Phil Weber 2160 Spruce Trail Golden Valley MN 55422 via email to: freewebman�aol.com and �tpartyplannerna.hotmail.com Subject: 3545 Douglas Dr N, Crystal MN 55422 Special Land Use Application 2011-14 (Milton's Restaurant) Conditional Use Permit for expanded hours of operation (closing at 10:00 p.m. Sunday-Thursday and 12:00 midnight Friday-Saturday, instead of 9:00 p.m.) On October 18, 2011, the City Council approved your requested Conditional Use Permit, as recommended by the Planning Commission, subject to the following conditions of approval: 1. If the city receives verified reports of negative impacts on adjacent residential property, including but not limited to noise or other disturbances by patrons in the parking lots, then the property owner and Milton's management shall take steps to correct the problem. Failure to satisfactorily correct the problem, as determined by the City Manager, would result in review and possible revocation of the conditional use permit. If the permit is revoked, Milton's would have to follow the standard hours of operation limitations in the C-1 district. 2. Any change in the operational characteristics of the business, including but not limited to those described in the applicant's narrative, may require a new conditional use permit application. The City Manager shall determine whether a new application is required. 3. This conditional use permit shall not be transferable to a different business or different owner of the same business. In such instances, a new conditional use permit application shall be submitted. Please contact me at 763.531.1142 or john.sutter(a�ci.crystal.mn.us if you have any questions. Regards, John Sutter City Planner/Assistant Community Development Director cc: Douglas Drive Partnership LLP (via email to Horizonmanaqement(a�earthlink.net) PAGE 1 OF 1 ��c�� Narrative for Milton's Restaurant (3��'�oug�as�3 EXECUTIVE SUMMARYlMISSION STATEMENT !n today's hic�hly competitive environment, it is becoming increasingly more di�cuit tn be unique. We wiil be positioning ourselves much like the highly successful coffee house experience which gives you a place to be alone, come in for a quick meal, use it as a meeting place, etc. The difference being we wi!! have wine and beer arid the bonus of our families diverse background of creative homestyte cooking. Milton's will provide a friendly, comfartable`afmosphere where the cusfomer can receive quality food and service at a reasonable price. Samp/e menu: 8reakfast -- Depending upon location, breakfast may be available daily and/or featured only on weekends. Lunch and dinner— We wi{I feature signature sandwiches from the gri11 such as pork chop, chicken, and ribeye with our homemade blend of seasonings and sauce; Negril style jerk chicken, ribs (specialty item of the family), turkey burgers, homemade chips and various sides. Desserts -- will consist of passed down homemade recipes along with gluten fre� options. Interior design The buildi�tg will f��us on pr�Je�tii�g a relaxed atr�nosphere. M'ilton's will create space with various seating areas: wood tables and chairs, the ambiance of a�iving room, cozy boaths, a custom made community table, and a wine/beer bar (rieeds to be designed based on the space). Board games wi{I be available. Wireless will be provided with ample outiets av�ilable for those needing to plug in. There will be a wall with an old black and white of Milton from 1959 as a facal point along with a possibility of smaller pictures of his descendants (daughter, sons, and various grandchildren who wifl be working there), miscellaneous pieces co(fected from 1oca1 anfique stores and custom made art (wooden sponns} from the artist Frank Wright (focated in Lanesborn, MN). Milrons Executive Summary � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. Emptoyees Our staff which will consist mostly of family, will make table visits a priority. We will dress casually in tailored jeans and logo personalized T-shirts that our customers may purchase for a nominal price. Advertlsing and promotion V11e are at an advant�ge, we will be using our email list of 4,000, radio ads and in- ho�se p.romotion a# our �xtremely successful business "The Paric Tavern" to introduce our new concept along with social media. For businesses in the area, menus will be distributed and delivery may be a possibility. Managemenf/staff It will be comprised of family members. The family collectively brings 60+ years of business experience, 30 of those years as the proud owners of the Twin Cities premiere bowling/dining establishment "The Park Tavern". Hours of (�peration Our restaurant concept is contingent on extending the hours of service Sunday througn Thursday closing at 10pm and Friday/Saturday midnight. C2on1��) We understand the hours of operation will require the passage of a text amendment. Thank you for your consideration. Francine and Philip Weber Miltons ExecuUve Summary CITY of CRYSTAL April 18, 2013 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. 4141 Douglas Drive North • Ciystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.ci.ciystal.mn.us Via email to freewebmanCa�aol.com and �artvplanner hotmail.com (CUP applicant), and phil.hermanCa�hermanrealtyinc.com (property owner) Francine & Phil Weber Milton's Cafe 3545 Douglas Dr N Crystal MN 55422 Phil Herman Douglas Drive Partnership 3539 Douglas Dr N Crystal MN 55422 Subject: Special Land Use Application 2013-04 CUP for Outdoor Food and Beverage Service at Milton's Cafe Dear Mr. and Mrs. Weber, and Mr. Herman: On April 16, 2013 the City Council approved a Conditional Use Permit (CUP) for outdoor food and beverage service as described in the proposal from Milton's Cafe, subject to the following conditions: The outdoor seating area will be subject to the same hours of operation limitations and other conditions for Milton's Cafe as approved in October 2011, and it shall be operated and maintained in compliance with all aspects of city code and conditions imposed under this CUP. 2. At a minimum, Milton's shall maintain separation as shown in the submitted plans or in a substantially similar manner. If at any time the Police Department determines that the separation of the service area is inadequate, then the matter will be brought back to the City Council, and at that time the Council may require Milton's to install more robust separation and access control as a condition of continuing the outdoor food and beverage service. Page 1 of 2 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. 3. Adequate off-street parking shall be made available on the subject property. If the city receives reports of inadequate parking, then city staff will work with the property owner on a solution such as supplemental, off-site parking in the adjacent parking lot across the street. If inadequate parking persists, and city staff is unable to resolve the matter with the property owner, then it will be brought back to the City Council, and at that time the Council may require a parking solution as a condition of continuing the outdoor food and beverage service. 4. This CUP shall not be effective until the effective date of the C-1 district text amendment (anticipated to be June 15, 2013). Findings of fact were as described in the Council staff report dated April 10, 2013. Please contact me if you have any questions. Thank you, and good luck with your project. Regards, �� v John Sutter City Planner/Assistant Community Development Director Cc: Lt. Dave Oyaas, Crystal Police, dave.oyaas@crystalmn.gov Chrissy Serres, City Clerk, chrissy.serres@crystalmn.gov Jack Molin, Building Official, jack.molinCc�crystalmn.qov Page2of2 �-� � � �ct�'�r�i��. -�' 1V�i I��v�'s John Sutter From: Sent: To: Subject: REGULAR AGENDA #3 V�f'TC=�� l7�'1- � phil Weber [ptpartyplanner@hotmail.com] Tuesday, March 05, 2013 5:07 PM John Sutter; Chrissy Serres; freewebman@me.com Narrative Proposal for patio dining at Milton's; Miiton's Cafe' would like to request issuing of permits for full service food and beverage, beer & wine , at the table seating in front of our restaurant. The seating area wiil be enclosed on all sides by the use of planter boxes and railing w/ hanging baskets. It will be open at the front to allow for both A.D.A compliance and access to our front door and outdoor tabies . The outdoor tables will at all times be attended to by wait staff. Also, the outdoor tabie seating is in complete visual control by both the bar and inside staff to insure complete security. Thank you for your consideration, Francine and Phil Weber. CITYiof CRYSTAL COUNCIL STAFF REPORT Extended Hours MD Liquors — 7200 56th � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... FROM: John Sutter, City Planner/Assistant Community Development Director �Q�� DATE: TO: June 12, 2014 Anne Norris, City Manager (for June 17 meeting) SUBJECT: Consider a conditional use permit for MD Liquors (7200 56th Avenue North) to stay open until 10:00 instead of 9:00 p.m. A. � BACKGROUND Th� subject property is a 3,444 sq. ft. liquor store in the C-1 Neighborhood Commercial district. In the C-1 district, commercial uses must close by 9:00 p.m. unless the City Council grants a conditional use permit for extended hours of operation. MD Liquors has applied for a CUP to extend closing time to 10:00 p.m. Notice of the Planning Commission's June 9, 2014 public hearing was mailed to property owners within 350 feet and published in the Sun Post on May 29, 2014. A copy of the notice was sent to the City of New Hope for them to similarly notify their property owners within 350 feet. Staff has received no comments and no one spoke at the public hearing. The following Exhibits are attached: A. Aerial photo (2012) B. Letter from MD Liquors STAFF COMMENTS A conditional use permit may be granted for the proposed use provided that the following requirements are met (515.45 Subd. 4 d): 1) The applicant has submitted a detailed description of the proposed use containing sufficient information for the Planning Commission and City Council to make findings pertaining to the application. Suggested Finding: The expanded hours are self-explanatory. PAGE 1 OF 3 � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... 2) The proposed use would be reasonable and appropriate in a neighborhood context and consistent with the purpose of the C-1 district. Suggested Finding: The property is located in a transitional area with a mixture of uses including large-scale retail (Crystal Shopping Center), small-scale retail and offices, a large institutional use (St. Raphael's) and residential uses of varying type and density. In this context, a 10:00 p.m. closing time would be reasonable given all of the other activity in the area. 3) The proposed use would not significantly impact the surrounding residential area. Suggested Finding: The residential uses immediately north and west are screened by an 8 foot tall fence. To the south, across 56tn Avenue, are commercial uses, and 56t" Avenue is a Hennepin County minor arterial with volumes of approximately 17,000 AADT. To the east, across Maryland Avenue is another commercial use. Residential impacts from a 10:00 p.m. closing time would be insignificant. 4) Rezoning the subject property to C-2 General Commercial would not be desirable. Suggested Finding: The subject property is the only commercial use on a block that is otherwise comprised of single family homes. Rezoning to C-2 would greatly expand the potential uses of the property and eliminate nearly all hours of operation limitations and other neighborhood protections provided by C-1 zoning. 5) Conditions may be imposed to ensure that the proposed use will meet these criteria and be consistent with the purpose of the C-1 district. Such conditions may include but are not limited to an expiration date, non- transferability, periodic renewal requirements, and provisions for revocation if the use is not in strict conformance with the use described in the written request and in full compliance with the imposed conditions. Suggested Finding: No such conditions need to be imposed for the expanded hours. 6) The City Council determines that all applicable requirements of Subsection 515.05, Subdivision 3 a) and Section 520 are considered and satisfactorily met. a) 515.05 Subd. 3 a): In addition to specific standards or criteria included in the applicable district regulations, the following criteria PAGE20F3 REGULAR AGENDA #4 shail be applied in determining whether to approve a conditional use permit request: 1) The consistency of the proposed use with the comprehensive plan. 2) The characteristics of the subject property as they relate to the proposed use. 3) The impact of the proposed use on the surrounding area. Suggested Finding: The proposed use is consistent with the Neighborhood Commercial guidance in the Comprehensive Plan, would be a good fit for the property given its configuration and other existing uses, and would not create significant negative impacts on the surrounding area. b) Section 520 (Site Plan Review) Suggested Finding: Does not apply in this case because the site improvements are already in place. C. PLANNING COMM/SS/ON RECOMMENDAT/ON At its June 9 meeting the Planning Commission voted 9-0 to recommend that the Council approve a conditional use permit for a closing time no later than 10:00 p.m. Council action is requested. The motion should reference the findings and conclusions in the staff report or include other findings and conditions specifically stated by the Council. PAGE 3 OF 3 Non-tlom�SiB�t� u�rLu i3 representation orwarranty expressed or �tead: �aie: ' implied, including fitness of any particuiar purpose, merchantability, or the accuracy and � P�rcel Q:5 aCr2s �a�� her - See Cettificate completeness of the information shown. Of Real Estate Value � A�e�: 21,992 Sq ft COd�: (Cl�t) COPYRIGHT O HENNEPIN GOUNTY 2014 � � '� � �� C`�,�� r�P � � ��,� �;:t � �� : � � � � , .. n ,•�.« . X� � . � R ; " a. ,. s� t f i � � � ,,� n� � , ,. � , .. . ��TyV N J 6 � .:,. ,; � , g. � � �� b R .. .. . ,�-� �f It, 'r . "''�' "v4, :� ¢�` „. , � �.. , �i � jk „�� p�` a' `"v� �' K.�'�ii �'aa" „�^, �`,l � , S t, r �, � r; _ � „.� '� f' '� r"�, �.'. .�.�, . c �, �� ., � ' , . _ ,�. 1 . _ . . , . . . _ . �ks,i�TM >. . , r. . �. S ?�':f, m,... ., �'S _. . �. „ _ �ur ,. t,m-�», �. � � _ .�. .,. . , „ . , �� „�,��..,�,. � .� _�.�.. (V[.I) I,��.;t�t��•s, 1,f,(: 72�t} C�<�s:; I.<�I�ta �c��l 'l"cYI "lEi�-10c�-1f1 �2 I{ax 7C�:3-�05-1�1��Z M �r1cC� mc� 1 ic�uo�'s.cc��z� �/'l+�i�tl# /`..)s r5\)�.'i` �Tc� u�hc�in it��riay c��rtct�rn: We ��t� �-e��e5tir��, �� v��i<llic'G �.hazi�;�4 ths:it ��c�«Ic1 <ak1{>�vais tc> c�xtc��cl t�'tii� L��.zsinf�s�; I�t�t�rs f��n 9:3t}�in�i tc� � 9:QOpti1 N�c�rzt�ay thr�z S�t��rc�ay to t'�3;3C�arr� fia 10p�rz �viancla,r tf��u S�tl�rc�ay. �r�e thir�li it vvt��ld I��a��c Sittle ar no impact� on ouz� resi��7tia1 ��ighbors if we staye� op�� r� ext��a hoa��. 'i'hai�l� yti�i; �. �..� 1�1.� L,�c��z°� Cli'Y of C�2YSTAL C4UNCIL STAFF REPORT Sign Height Var�ance — 73v� 5st� St. Raphael's • � • � � , � � . .\... ....! \ .•.. _ .!. ■ FROM: John Sutter, City PlannerlAssistant Community Development Director � DATE: TO: Jur�e 12, 2014 Anne Norris, City Manager (for June 17 meeting) SUBJECT: Consider a variance for a monument sign at 5t. Rapi�ael's (7301 56tn A�enue North� to ha�e a height of 10 feet 6 inches instead of fi fee� A. I.3 BACKGROUND The subject property, St. RaphaeE's, is a church an� school cam�us comprise� of three parcels totaling 13,8 acres and zoned R-1 Low Density R�sidential. Ir� the R-� district, institutional uses may have monument signs up to 6 feet i�igh. St Raphael's proposes a new monument sig� with a height of 10 feet 6 inches in an existing landscape area south of 56th Avenue North between the east driveway ar�d the school parking fo#. Notice of the Planning Commissian's Jur�e 9, 2014 public hearir�g was mailed to property owners within 350 feef and published in the Sun Post on May 29, 2014. A copy of the notic� was sent to the City of New Hope for them #o similarly notify t�eir property owners within 350 feet. Staff has received no comments and no one spoke at the public hearing, Th� following Exhibits are attached: A. Aerial phota (2012) B. Submittal from St. Raphael's STAFF COMMENTS S#ate statute* requires variances to meet all three of the fallowing criteria: • The property owner proposes to use the praperty in a reasonable manner not permitted by an official cor�trol; and • the piight of the landowner is due to circumstances unique ta the properky not created by the landowner; and • the variance, if granted, will not alter fhe essential character of the locafity. PAGE 1 OF 2 • � • � � , � � . .\... ....! \ .•.. _ .!. ■ *In 2017 state !aw was changed to replace fhe `undue hardship' criferra for varrances with much easi�r-fo-meet `pracfrca! difficulfy' criteria. Notwifhstanding fhe `undue hardship' criferia still present in the city`s sign code, the cify wi!! apply the state's 'practical difficulty' criteria due ta preempfion. The requested variance meets all three criteria in the statute: a) The property is a large institutionak use located in a transitional area with a mixture of uses including large-scale retail (Crystal S�o�ping Center), small-scale retaii and offices, and residential uses of �arying type and density. In this context, a monum�nt sign with a height of 10 feet 6 inches is a reasonable use not permitted by the code; and b) The praperty is unique in the R-1 district due to a combination of (1) it beir�g lacated in a corridor with a wide range of nonresidential uses, (2) it being loca#ed on a Hennepin County minor arterial wifh �olumes of approximately 17,000 AADT, and (3) physical constraints including an elevation change to the west and a fence to �he east; and c) The proposed sign would not alter the essential character of the locality in that there are other, taller signs among the cammercial uses along 56in Aver�u�, the nearest r�sidential properties mainly laok �tpon �he side of the s�gn not its faces, and the residential prop��ties directly facing the sign are located approximately 40Q feet to the east and west. Approval is recommended based on these findings of fact. C. PLANNING COMMISSION RECOMMENDATlON At its Jun� 9 meeting the Planning Cammission voted 9-0 to recommend that th� Council approve the requested variance for a monument sign nof ta exceed 10 feet 6 inches in height. Council action is requested. The motion shauld reference the findings and conclusions in the staff report or include other findings and conditions specifically stated by the Council. PAG�20F2 �� .W.:.'�� t ; � ��.. �' �`l��id.'�,�'��4n'v � # ��,� ��;� # � { �� . . � � � ��t � '.... . . _ �3 �'�rcel ��-118-21-�4-�SOD1 �-'T-�: Ab�tr�ct I�: Owr��r �hurch C�f �t Rap�aef Market �� Natne: 1"at�l: �a�rc+�l 73�� 56T� Ave R! Tax $Q.CI[1 Atldre�s: Cryst�l, MN 55428 T�tal: {P�yabl�. 2�1�} �r�p�rky G�mmer�ial-�referr�d �al� Type: Pri��; st a�i. I�vn-�i�mes4e�d �at�� P�ar��l 11 �cre� S�le Area: 479,(�5i �q ft ��d�: • � • � � , � � . .\... ....! \ .•.. _ .!. ■ Maj7 SCa��': 1�� = 4C1C1 ft � Print Ciate: �(12/�t11� This m�p is a c�ampiiatiQn af tlata Ercam v�riaus ; sources and is furnisheai `"AS IS'" wiih n� representation or warranty ex�a€�ss�d c�r implied, includi�rg fi�n�ss �fi any particul�r purpcsse, mercha�E�bility, or the a�curacy �nd ct�mpl�teness of khe infrrrmatior� shawn. G�PYRIi�HT� HENN�PIN CC_1UNTY ��1� �hi�re9: �r��° . a ae • a � I � u rc a n � �o Monument Sign Variance Request G{nny Metzger Business Adminis�rator 730� Bass Lake Road, Crystal, MN 55428 763-537-8401 gmefizger@usfamily.net EXH/BI T B St_ Raphael CathaliC Church and School 7301 BaSs Lake Road, Crystaf, MN 55428 St. Raphael CathaEic Church and Schooi desires to install a new manument sign with LED message center on our praperty facing Bass Lake Road. Our desire is ta better cammunicate with our church and school community and the surrounding community. We wili be able to engage our cornmunity more effecti�ely with a sign that provides the flexibility to change our message on a more frequent basis. Based on our property being zoned R-1, Low Density Residential, we uncferstand the monument sign will fall �ander Crystal City Cade 5ection 405..Z1. in adcfition #o the specific requirerrtents far eiectronical�y controlled readerboards (LED message center). St Raphael wil� install the new monument sign in a manner that is consistent with Crystai City Code. St Raphael is seeking a �ariance far the o�erall height restrictions of 6 feet_ We are seeking a �ariance to enable us to insta{� a rnortument sign with an o�erail height of 1� feet. We are requesting a variance for the follawing reasons: 1. We ha�e a iarge property and we believe the aclditional height will pro�ide a manumer�t sign that fit$ its surrounc4ing environm ent I�etter. 2 3 We belie�e the added height will maEce the sign's messages more easily readable for traffic. As traffic drives both east and wes# the surrounding terrain will make it difficult for traffic to easily and quickly read the current message. This will increase the effecti�er�ess af the sign and res�lt in a hig�er le�el of safety. The monument sign will be next to one of the drE�eways entering the St. Raphael property. We belie�e that by raising the electronic �ortion of the mvn�ament sign we minimize the potential far a traffic accident or �andalism to resuft in damage to the sign. St. Raphael understand and will comply with ail af the ather code requirerne�ts including: • The sign will be less than 75 sc{uare feet. • The sign will be placed a minimum of 10 feet from aki lot and property lines. • The area of the eiectranic readerl�oard (LED rr�essage center) will not exceect 50% of the tataf area of the sign and wifE be less than 50 square feet. • The Doubfe-5ided sign wif! be less than 30" in depth. � 7 � N N ■ �y d �` rJ 'J Y 7 � � z t. . . . .. . . . �, . . .. � . .. . . . . �. � � . . . . .. . . . . �. . . . . . .� `�.ri�t�<�J`c,�, . � c�rr oe CRYSTAL � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � COUNCIL STAFF REPORT Land Use Applications Public Works Fac�lity at 5001 1Nest Broadway FROM: John Sutter, City PlannerlAssistant Community De�eiopmen# Director� DATE: TO: June 12, 2014 Anne Norris, City Manag�r (for June 17 me�ting} SUB�ECT: Consider a conditional use permit, �ariances and site and building plans for a new public works facility at 5001 West Broadway A. BACKGROUND The city propases ta build a new facility for its Public Works Department which includes street, utility and park maintenance operations. For this purpose the city has acquired a 5.3 acre site comprised of #iv� parcels: 5141, 5427, 5025, 5017 and 494i West Broadway (respectively, P,I.D. 09-118-21-24-0015, 16, 17, 18 and 61). Demolition af the exis#ing buildings anc! site clearance are anficipated to be compl�ted in July. The new facility would consist of an approximately 62,000 sq, ft, building and associated site improvements. Construction ofi the new facility is anticipated to begin in August with completion in summer 2015. The site is zoned C-2 G�ne�al Commercial. For the project to praceed as planned, the City Council would need to approve the following land use actions: - Site ar�d building plan review - Conditional Use Permit for a government and pubfic utility building includ�ng outdoar s#orage and accessory starage buildings - Variance for a 10 foot building s�tback along West Broadway inst�ad of 30 feet - Variance ta allow hard surface coverage a# 80% instead of 75% City staff and the city's architect, Kodet Architectural Group, presented a preliminary site plan and building perspectives at an open house an April 21 at the Crystal Community Center. 104 open F�ouse invitations were maile� on Apr�l 10 to a radius of 7q4 feet from the site. Five neighborhood residents, one commercia! property awner and a repr�sentative from Wast�burr�-McReavy attended the open house. The commercial owner and Washburn-McReavy were generally supportive of the praject, with Washburn-McReavy being especiakly PAGE 9 OF fi � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � int�rested in enhanced landscaping west of the site. Of the fi�e resi��nts, thr�e were generally suppvrti�e af the project, and two were strongly opposed du� to concerns about noise, traffic, screer�ing and the general image presente� by tF�e facility along West Broadway. The plans include� in this staff report were modified in part to respond to those concerns to t�e extent practicable. Notice of t�e Planning Commissior�'s June 9, 2014 public hearing was mailed on May 27, 2014 to the same properties that were notified of the open house. Notice was also published in the Sun Post on May 29, 2014. Sev�ral residents ar�d a represer�tative of Washburn-McReavy attended the June 9 public hearing. Two residents spok� and requ�st�d that the city pra�ide �enser planting and larger caliper trees along the south side of the building, some of the larger existing trees remain along Fairview until the n�w trees gain sufficient size, and also for city �ehicles to refrain fram passing #hrough th� n�ighbornood on their way to the new facility. The Washburn-McReavy representativ� expressed concern about operat�onal na�se occurring during specia! memorial services or larger events. Section C-2-b has been modified to address these concerns (see top of page 5). The fa1lowing Exhibits are attached: A. Architect's narrative B. Aerial photo {2012} C. Survey showing existing conditians D. Civil eng�neer's plan sheets {3) E. Architect's plan sheets (8) F. Landscape plan G. Calor site plan H. Color building renderings (4) k. Colar building palette J. Comment lett�r from West Metro F'ire Rescue District B. STAFF COMMENTS Minimum setbacks for the building are 3Q feet from the lot lines along West Broadway and Fair�iew Avenue, and 10 feet from t�e west lot line along the cemetery. The building would meet or exceed the setback r�quir�ments exce�t along West Broadway where the pro�osed setbac�C is 10 feet and a variance is requested. 2. Maximum building height is 40 #eet. The propose� height is 30 feet plus a small encfosure for a staircase to the rooftop not to exceed 10 additional feet. 3. To ensure that the roaf averhang is at least 10 feet from W�st Broadway, the bui�ding will be sk�ift�d approximateiy �4 feet west of what Es shown on the attached plans. This wi11 be correct�d in th� final plans submitted for the �uilding permit. PAGE 2 OF 6 � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � �L. West Broadway traffic volum�s (AADT) are 8,000 north of Carvallis and 6,900 sout� of Corvallis. The observed �olum� adjacent fo the site is approximately half of the capaci�y of #he roadway. 5. The property would have three cur� cuts on West Broadway: Trucks and large city �ehicles would access the site at the north and sout� ends, and reguEar motor vehicles �employ�es and vEsitors) would access the site in the middle. TY�e norih curb cut would probably see the greatest use, and it is located directly across from Corvallis Avenue. Signalization of this intersection is not a�ticipated but a signal coul� be instalied in the future if needed. 6. The minimum setback for th� parking lot 1 pav�d yard area is 5 feet from any �ot fine. The proposed parking lot setbacks are approximately 35 fe�t from Fairview Avenue, 10 feet from West Broadway and no less than 5 feet from th� w�st lot line. 7, Maximum hard surface coverage is 75%. Proposed coverage is 80% but there would be full on-site stormwater treatment so a variance is requested. 8. As shown, the two accessible �arking spaces are not code compliant. The minimum dimensians for accessible spaces are an 8 foot wide space and an 8 foot wide clear zone, for a total of 1� feet. This wiil be corrected on the final plans submitted for the bui�ding permit. 9. �xcept for #he stormwater ponds, south building access and visitor parking, the site would be secured with fences and motorized gates, Along the Fairview Avenue setback line, an 8 foat high opaque scre�ning fence or wall would extend out frarr� each corner of the building to provide screening in accordance with 515.13 Subd. 7 a) 2). Along West Broadway, a 6 foot high decorative fence would be used. Access wauld be controlled by motariz�d gates at the main (Corvallis) entrance and the visitor parking area. Along the west side of the sit�, a 6 foot high chain link fience would be used. 10. There is a 30 foof wide drainage & utility easement on the cemetery property directly west of the site. The city would heavily plant this area to pravi�e screening for the c�metery, and the cemetery would take on maintenance of the landscaping once planted. If th� cemetery desires, the city would also remove the ald fence along the west side of the easem�nt because the city's new fence on t�� east side of the easement would make the old fence redundant. 11. Irrigafion is not discussed on the landscape plan. Any sodded areas must be irrigated. There may be some areas where seeding is a more appropriate way to achi�ve ground cover, and in those cases, a seed Pa��3 0� s � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � mixture not requiring irrigation may be used. These items wili be resolved prior to submittal of the final plans for the building permit. 12. Large-species shade trees (Ginkgo, Hackberry and Swamp White 4ak) are shown along West Broadway. This would requir� the existing overhead utilities along the West Broadway sid�walk to be relocated underground. City staff has asked Xcel Energy fior a cost estimate and this matter will be bro�ght to the City Council for consid�ration after that information is available. If the Council choos�s to nat underground the utilities along W�st Broadway, then #he plan will be re�ised #o shaw smaller trees. 13. West Metro Fire Rescue District provide� de#ailed comments in its May 28 letter. While t�ese items do not need to be addressed now, they will be resolved prior to submittal of the finaf plans for the building permit. C. PLANIVING COMMlSS10N RECOMMENDATION At its June 9 me�ting the Planning Commissian voted 7-2 to recommend the followir�g Council actions: Approve #he submitted site and building plans, subject to the necessarv corrections or clarifications described in Section B of this report which must be resolved prior to submittal of the final plans for the building permit. Finding: The submitted site and building plans are in conformance with city code, pravided that t�ey are re�ised as described in Section B of this report, and the oth�r land use actions are appro�ed. 2. Approve a conditianal use pe�mit for a governmental and public utility buifding including outdoor storage, covered storage bins and a cold storage building. Findings: a. The proposed facility is in conformance with 515.49 Subd. 4a per�aining ta governmental and p�blic utilify buildings, 515.49 Subd. 4e pertaining ta outdoor storage and 515.49 Subd, 4h pertaining ta accessory storage buildings, and shall be operated in accordance with same; and b. The proposed use is consistet�t wifh tY�e General Cammercial guidance in the Comprehensi�e Plan, is an appropriate use in this lacation because i� is located in a transitional area between residential and industrial uses, and would not create significant negative impacts on the surrounding area (515.05 Subd. 3), provid�d that: PAG� 4 OF 6 � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � The city will attempt to preserve some of the jarger existing trees along Fairview Avenue to pro�ide interim buffering for the neighborhood to the south while the new tre�s grow. Subject to review by the City Forester, the lar�dscape plan wiil be revised to provide more trees along the so�th side of the building an� possibly larger caliper trees. The city will provide cor�tact informatian ta Glen Haven Memorial Gardens sa the cemetery may request reduced noise levels during graveside services ar special events. The city cannot promise that activities w�ll be limited during these times but it wifl attempt to reasonably accammodate such requests. Public Works facility traffic wil! primarily use ane af fhe foElowing routes to access tY�e rest of the city from West Broadway: - Corvallis Aver�ue - Bot�ineau Boule�ard _ 5'kst Place - Douglas Drive - Welcome Avenue - 47th A�enue - Douglas Drive - Welcome Avenue - 42�d Avenue It is inevitable that there wiil be some Public Works facility traffic on Zane, Yates, Xenia and Fairview Avenues but the city wifl minimize it to the extent practicable. 3. Approve a variar�ce for a 1 Q foat mir�imum building setback along West Braadway i�stead of 3Q feet. Findings: The requested �ariance meets all three criteria in the statute: a. The setback reduction is reasonabfe because the existing building at 4947 West Broadway has a similar setback encroachment and the vast majority of the new buifding will be set back far more than the minimum 30 feet; and b. Tl�e property has an un�sual triangular shape which renders a large portion of i# unusable for G2 district uses if the sfandard 30 foot setback is applied to boti� ti�e Fairview Avenue and West Broadway frontages; and c. The proposed us� would not a�t�r th� �ssen#ial character of the locality in that the ex�sting building at 4947 Wes# Broadway has a simi{ar setback encroachment and there wauid be no other buildings along the w�st side of Wesf Broadway from Corvallis to Fairview. 4. Approv� a variance to allow hard surface coverage at 80% instead of 75%. Findings: The requested variance meets all three criteria in the statute: PAGE 5 OF 6 � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � a, The increase in allowable co�erage is reasor�able becaus� stormwater will be accommodated and treateck on t�e site; and b. Th� property has an unusual triangular shape which does not allow for the mast efficient layout af the yard and vehicle maneuvering areas, thus requiring mare hard surfacing than would be the case on a mare typicalfy shaped site; and c. The praposed use wouid not alter the essential cnaracter of the locality due to full on-site stormwater treatment which will �revent harm from greater coverage, combined with the presence of green space at the edges anc� corners of the site where it provides the greatest benefit to adjacent property owners and ti�e communify. The Council may choase ta include items 1-�k abave in a single motion or consider the items in s�parate motions. The motior�(s) should reference the findings and conclusions in the staff r�port or i�clude oih�r findings and conditions specifically stated by tne Council. Council action is requested. p��soFs � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � Crystal Public Works Facility The Crystal Public Works Facility is a repiacement of t�e city's existing outdated buildings and under- sized sit� lacated in a flood zone and embedded in a residential area at 41St & Coloradp Ave N. This new facility would move the city's operations to a larger site in a commercial area on West Broadway. This will greatly enhance the functional efficiency af the city's Public Works Department by housing their entire vehicle fleet indaors and pro�iding a state of the art maintenance garage and shop areas. The building will unify the city's s�reets, utilities (water & sewer) and park r�aintenance operations into one building. Site design concepts will include: 1. Architecturaily pleasing building with durable, high-quality materials 2. Site organized for efficient vehicle mavement and security 3. City vehicles will only access the site from West Broadway 4. The WeSt Broadway frontage will have a decorative metal fence 5. The Fairview A�enue frontage will be screened with a solid 8 foot high fence and a 30 foot wide landscape buffer 6. The west (cemeteryj side of the site will have a 6 foot high fence, plus a 30 faot wide landscape buffer in a drainage & utility easement on cemetery property 7. On-site material storage organized in co�ered bins 8. An alternate for on-site fueling with canopy The building design will incorporate: 1. A contextual, durable architectural image with warm colors a�d textures 2, Offices, conference rooms, and funchroom designed far efficient crew staging and operations 3. 90' wide drive-through vehicle storage bays 4. Q�erhead cranes and vehicle haists for the variety of vehicle sizes 5. Mezzanine storage throughout 6. High-speed, energy-efficieni doors 7. Space for incEoor storage of current public works equiprnent 8. State of the art mechanical, electrical, and technology systems 5ustainable concepts: 1. High windows and skylights to maximize natural light within thP building 2. Geathermal system with vertical loops 3. On-site holding ponds and underground tanks to fi3ter stormwater on site 4. purab�e, long-lasting materials: precast concrete, metal panels, and masonry 5. Green materials: locally a�ailable and recycled 6. Infrastructure ta accommodate future solar panels Estimated project constructian cost: $8,400,000 �O Kodet Architectural Group, Ltd. 2Q14 REGULAR AGENDA #6 LEGAL DESGRIPTION ,�<,«e� ,. �,H��,�o�B� n�oT�s caRa�sPONoiN� To EASEnn�NTs: ��-�> 99 REG LAR AGENDA #6 I,oi 1. Hlock 7, FA�fPIFR WILllAhd 8WM Al]DII1f1N, 4�{ennepin Caunty, M�nnes�_u. FP4cEL 9 U#C�N�TY M,L�p Torrens property a, eecement �c� sanRa,y ae.er p�rposes in favor or tne crtr ai crnta�, n �neoMes'n �EGENfl ___ __ Oe�ng rcgistcred la�d os e�denced by Certlficate of ritie n�o, t3o2�a72 ��,a�m�t recwaetl h Bwk 2310 af Pseda. poge 25�, P�. No. 330aa64 (now a. to �a� i. `5 r'e` ��M`�CNT �F P�'S`S�B�'E ENC'Rfl'�`r'HM�NT`S: f ,N+..abo.o iNr ssa a�oa; t}, �naa� �ocea�s as a.eatm o� Ne e«t�r�aee or rua • P�oae�ty ro.o-..,me�t m�e o�e �� n9mie oeo�a s«��a �Qoa�nment9 0� a a��9a9 aay v ova.tr i�a. of I a,:,� F'aYcel �: ORTE740484 (�OES NOT uFECT SUOJECT PROPFRTY. FASEMFNT 11ES IN STItFET AS SHowN oF1 SURVEY) �� Conc.ete � r '�� I''� s.rnu u.r Thai part of the Southeast quarter of ihe Norlhwesl �uarter ($f 1/4 of �� _ wo�ec[ y.eP«iy. i `w,,,cXw>�-� NW 7 4 of Sectian 9, Tawn hi 118 North, Ron c 21 West of tha 5th 9, Cutif ote or rttc contnins [ha idlaxiny r'�td: �hc NwU. K'�t ana soucn bwnaa.y rma: C�ncrete Curb � �s, wv, vese�' ' eiN Ave 9 ��an dei�„�ea e�e maMee �m ,F,m�iai tandm,n�a oe enown on �.� �� s P oi aa1E lot haw be� ' d i v r r F„ o described as follows: .-.--. e ce �S PYinCi al Mef[dlan Henne in COunL Mlnnesoi , d J [aL FFFECTS PRCPEATY MONVMENIS NOT FWN� p > P Y� tha reca� ¢ p ( . I Ove�heotl Eiec�ric �TE'�� BegNning ot a paint 'm the West line of soid SE1/14 of NW 1/4, 5t4.59 feet ��._� �r.der rounH Eiec;��c ' Norih ot the Sovthwest corner of said SE 1 R of NW 7 4; thance Soufh �a. euuaing reatrict�on ex[asnee n tne aeea rncaraee m aoaF 1�71 of Oeaes, pege 2a�, ----} -_�_ v ws� aENCHMaRK , ,.� _ Fi^ / / e�e r� eoa� imz or oeaas, oa9e 235, oa to Not porl 01 Ue p��i=� n�.ei� c��m�a ---- - u�ae�y�a�ne 'eie�no�e roP Nur nmaa�v, . \ ; // y olong 90id Wt35 IInG a dl5l9f1G¢ Of 74,$9 fCGS io a Poinf h�ich is 500 fGGk �N�g Norih of fhe fdloN�ng deav@ed Ilne: B¢glnnlnH t U�e 5�{hyeei ceme- ei (he ,-. . .-� Ylo�er EIEY.=B]5.93 ,'' !/ /� F�IA4IEW Al£ Norih ot sai8 Southwest carner of the SE 1/4 ot NW 1/4, thence nning sa�meaot w�.ea or me xa.u�.�< O�oh�. se�i�� 9, ro.�anip na, a�ae 2r u��e _ _�p . Gos �.a. ��' / � �[isfef� OR 0 �ine rollel wifh fhe So ih line O( Soid SE7 4 of NW �'i o Horih dong [h� West Ifna af ea�d Swlheast Quv�1s ef {ha Norlhwe�l �uwtr 243 feeS to __ �� San�itary Sewer -.-di� � ;/ l/ Y P� � � Ihe pofrti ot beg�nnlny f t1iA I1nG 4e be d�a'@e-0; <hencp Eaal pordlel wfth Ue Norfh line SiDrT SeWEr �' F° "v=�.5 �/ 4�1l� AVE N distance of 250.5 feet, more Of IB99, t0 Q PO�nf in lh8 $Ou1hWCS�CfIY IIf1G OT ! SeclEon 9. 7ewnkifp 158. Ro�ge 21, ie Ne SwNwealerly Ilne of West Brondway Avenue - -�-�� s 5c �x��=9e&5 x Jeiferson H1 h thence runnin NorthwestaA olon said Soukhwastarl line nox ae to � of Lo� t, Biock I wh[dv a o recieo[ on tne Catificate af TUe- � E�edric 6ox �s • t � T 9 way, 9 Y 9 Y C P ) pPeare os � Pcwer Po�e � of Jefforaon HEghway a d�slance of 158.78 foai, more or less, to o point in (+�as PaoP�rtn', rS SHOrr� Or+ SUR�E� / �`� � % / � ��• lina beoring North 54 eegrees, 56 minutee Easl from fhe point oF � � � Ny�ront ,� / j I � eass wcE eo ]1. Eoaem�n[ fw treet BenitOry eer�er, e[orm enE ut0lliea o weat 30 feei of 1hn � llr.kr�own Ma�hole ,!� / ��`qE__ 6aginning; thenee runn�ng South 54 d greaa, 56 minutes Weat along sald line aunyci praPerty. In fovor oi ihe Ne c3iy oi c`ysto4 aa ae� krth fn Ovll QeM oaes mea 0 Gcte Valve �' \\ �` '' p'�"S'�' % 793.A feet, more or less, to the paint o� heginning. dcnuory s. 5064, oa ooa,men� No. ]55465. � co�ehaosin / � `' � �% e�( �, I�' �r tt��•eaao NOT TO SCALE For the purpose of this description the West line of the Southeosi 1/4 of (�cTs aao�cAiv, u sNorrt+ ae+ wa'vFYj � Cal�ntas'�n � • ��;5� �J�~i'I�f o^� I I q the Narthwest 1 4 is ronsideretl to be o due North and South Eine. Exce t Air Co�al:ia�i�g unit � J�� / ,�C, {`� "e�"u':e�co � P PFRGELS 7. 2. 3 AN� 4: 0 ' that part hereof which lias Northeasterly of o line drawn parolEel with und n,ere c�e ao a,r+ey mauers reaera3ny u�e S�edvie B�t�e usaea m ae keounnc rvouma[ 6. e � b�0� f �� a� ,' � L.•-' �--` distont 80 feei southwesierly ot the southwesterly line of Lai I, Block 1, Lois nue meuron�e Company iltle Cammitrnenle that cw be gmpmcony ee�idea m me survey. � �eciduous Tree (Olomete� :r IncFes) / - %' ' Y�� ,� i h.� �'V Bth Addltion and lhe same extended, occording lo lhe recarded plat ihereal. .y �ight Poie � ��Bi� ' ,',�� '�' -�}�,• � A6stract Proparty GENERAL NOT�S: � cos �vete� x�s�a��r ur.e ar_ , r, /- �'�/�, e�l i1{�MfNous ;�ry t. me 6earinq ayets++ veea In oea�mee. � 7e�ephohe Han .EFF'ER50'+ HicNwnv � � ` °j.r� fr� �� '�� q 9^ � Parcel3: ORTE740483 � � San;aryManhole �,,,,-e�'S5 `� / f `;� � � �,b 4�,{ � � 3 �,� �,° Thok po�1 of {he $oulhEaSS QuOftEl O( �hC NOf1hWC33 QVa�te� of Sec{jon 9, $, 5he Ipcali�n ef tha unGcgrwntl ut�ilies shawn herem, 1[ ony, ora appronLnela en�y. PUR$�INlT TO � S.o�m N.a�hole � / v/ //�� 1�� }`,� ` # TOWfI5h1 110, RG� C 2�, tle9cfi6ed as follows: Be �� a� a OIlS� �fl IYLC MSh 216D GONTRCT OOPHER STATE ONE GAE1 AT {612) 154-OW2 PR30fi TO FNY EXC4YAS10N. ___ E' �v.-ElO��- �� H'esi li e of said Southeost Quartar of ths Northwesl 4uorter o dis}ance of --��6��-"�- E.isting Con: � /" \'+ � / �-' � �F 3. 3�6 1 r M is leentlftatl oa befn fn'2ane 1(, OShw Neos' on Flooa Ins�rmce Reta M.v Ne., % 851.27G Ea�sting S�ot�Elevotior, Gutte�'d":9��}yy� ---; ' f � ��-- � 1� 1' 4M1O.OD feel No�lh oi the Southwssi comer thareof; thence East parallal with b° 0°� Y 9 � % 934.} Ey�sting S�ot Elevotio-� ��. ��;_� _e69�o � � X m� J�' �' /. --' ��' s- 'br �1� ',j.'�� I � ��- --- 2705SC�7�tE, arrectwe eote September 2, 2ooa. x �`�� the South line of soid Southeast auarter of ihe Norihwest Runrter o / o, -�� '' fY �, �� j'.� -'� �,i ' f��• i �rv�' � distanco ot 155.40 feel; thence North parollel with the West llne a4 said a_ sie eree m 231,155 equore leel = 5.313 aves. 40 �O D 40 80 120 � �`•CO`.CRETE `,` e�r yvJ l `�q� i e a's�` � �'• °i p'$ � `$ a, es Southeasf Quarter o} the Nar{hwesi quorter a distance of 5.00 feet, thence 1 �" �� s i7� '- I�' 'e� "'itl.•�6° Eost pn�a1181 Wil�1 LhG $Oulh �I�G �f said Soufheast Quprt�r oL fhe NO�ihwPSS 5. There se o�e�a o} 341• �Il{ped porking atulls on se�d p�op�t). of vhlU Nue ore 11� Oeaignalnd ;� �� \ �,�� `b�� i � ts ¢a hmd�cop. P Note: po�pi�g sUi�� o�e pano�g �,ni o� aerim mo� ot sue} SCALE IN FEET e,_ �' ' +°js ,0� . i�•, i�'� �a ''� Quarte� to ihe Westerly line of West Broodway {a.k.a. Jetferson Nlghway); � anea�. / ��+ _ i�� ' `� ` i� - IN � S1°"° °;- thenCe Narlhwesfe�ly a10llg said Wesferly 11ne af We9S Bfootlway ko ihe s. ui fleld meo��anta m¢lMee racorded d3mans3ons wfi3�En the preclafon requlrements ef � T""Y�"�9�bC �� % � � l �l x � � �� 'p rB� �a s� i intersection with a Ilne drown parallel wiih tha South I�ne oi soid Southeast uT�/Ar� x�eoie�au«�s. c a / � � r `_/ f, � ° ' �� l � / l I �� x ' Duarter of the Norlhwest 4uorter 6om o poinl on ihe West line of sold �. ��a �,,,�� „a, mad: � me y�W�a �d ' =wa�ca .sm u+e umimum s��aa.a oetaa ��}� � _ 1�/b�.� ,\��}� �/. y� _,g:x � t'� �,p'p 'dq� r� � � �' Sovtheast ��arter of the Northwest Qvarter dEstant 500.00 feet North of the Requtrw,�we. tor �wd 71tla Sur.eys us adaylad by ALTA me ACSA. \ � `~ t` '1 �� - i � �'�i � l�& I Sw�h line ot said Southeast quarter of the Northwest Quarter, thence West �� , � y' �� - � �x q �' (' \ � \ .�V � r 1.�/ "`- � -�y� , , �' along said parallel line to the Wesl ifne af sa�d Sautheast Oaarter of the a. mere �e nn ooexv�6ie e.;aen�e oi cemeeer[ee in u,• nma ar ot re�om. / � � ye�' �' e- •A I C�yJ ��j7 �5.�\ ' ��'�' • r� ___�-� � � ,., T��_aa�__' � `� � \ , Northwest quarier, thence South ofong said West line to the point of 9 me curv.wf woa noe vro�naea xx�ng inramourn ey me alen� P�r�ant to ranie n nem(.} ea « f�V �b y "-�� yi �� ;'� �� , s- J)� ai� �` I beg�nning, exce0t thal part thereof which liea Nor[FeasteAy of a line Arawn se. i � �'S' r .�%: �` `, � �''1 � �� ,ti ' I parallef with and dlstoM 80 feet Southwasterly of the Southwesterly line of � � _ 1 �� ' ��` �-�� 6, ` �� °"" ,° r ° �� } -� � 4ry ��'� ' k Lot 1, 8�ock 1, Lois 6th Add1{ion nd the me extended, occording to the io, mve 'u no r��mie oeove grouna edaence of oarih mering .ww. bunaing ca,�tmdia, c. b�aeing �{ ��'� / -'r� J i�� `� z' ,}�, , y ' I �\� L----- reCord plot there0f, actoCdfng to lhe Uniked Skotes Govefnment SUrvey otl6uone wim[n rec«,[ mw,u,a. � f, a/ * � • J �: e�6-� �a � Bi irvpy� e,+ e,s � s ,I �^' { `� (e� a0 Fpo� SEv,�R uSE��s' thereof ond situnte in Henne in Count , FSinnesota � �J � ��^� r a --- �� 0 + �L + _ 'a�R OOC- �P. axaasa - m °� n, % sa� eoaiHc rs x ` I'� ' P Y n. m�a i: �o oove�wnia e�a�� or �e �i a�m< � eiaswmk �o�.tN�uon a��o��. / J f/ ��_ � �° , _s �� i "��ev.=e�a.9� x � f i Ahstroct flraperty /�_ (��sw- � � -� � ^��aL"x� i -� � << i '�I 12. liiare Ea nRale eEe�e �rwntl eW�ence af the alte bsing ueed oe o�Nid woate tivmp, siimp a �" f � � -� � ^tl � �� I��\ 9^� U � � 1 Po�cel 4: OR1�74Q484 sonito lundfll. � �� __' �� l �� ` c� / ^�- $�' � c I \ , �- + � `�u;n�`�aa ry J -r, . � � � �-_ � ,e•, e , � � ' ' , , I _ Parcel I: u. a�e�ance to �oe�eet N<ersecticn, s�te ta �«atea at tne Nw Ouna of ma �niersecilm af waet ��.e�y �_ ��, � � �<%. � r� - / 0�6 � s o � � s ''� ' < I �'G I Thot port of fha Southeosf ��orter of the Northwest Quarter (SE i/4 of NW Br�dKey kvenue one vcrv;ew n.e.�ve No�a. e� �:v-w�o'�. /a� J�!S` � ��-�' '. � �� '^� , � % a hM � �' �� 7/4) of Sect�on 9, TownshEp 11 S, Ronge 21, Hennepin County, MEnnesoko. t4. in nn mte .un�n i nave rwiea u rn mc a orer, dnwme.�ea one me comm�enm�s �or � q- � �� /'� � �- i� � �� ,y �� I prepo g Y P PF 9 A � \ \ II .��% / I ea tlescribed as tollows: [3eginning ot the po3nt of ��to�eect'�on of the West line rne maurnnce i.m,ea ey om r� brc Noeranoi nae [nsuronce cwnP4nr. �e,sn ene nearing me ��,T i � � ec` � r I 5 r• 5 � �a� a i ___-� � r 9� , x sr e \ �i � ,' a---' ,� , i I aF soid SE I/4 of NW 1/4 wifh ihe Westerly line of Jefferson Highwoy, numbrs md execU,e eoeea: / � ,�- � � '- �� 0^�v��,o�„ � � \��L��, --� �' �°� , , thenca South alony so�d Wesi lina 199.78 feei ta a point which is 648.52 Porcd I: oN�E7wae2, Jury 2. 26t3 / e,sa •, �� . �N h 1 r n+y� --� - x, I �� Porcd 2: OR]E]4W81..43Y 2. i91� � �� / �..A'a �,j, 1 I ' " ° '- I �I�f �: feet North of the Southwest corner o# soid SE t/4 oF NW 1�0., which point por�el a: oit�a0ea3. .a3y 2. 2AIJ ✓ ( / � .+"q"""� � <-0 I a�� e i � � 9� VX is iha ¢cival poini of 6eginning of the trott to 6e dascribee; Ucnce percd 4: oR1E��oae4. Ju�y 2 2d1� /'ie �/ �/` -- - SiGn-� .ys- � � <94� B�OAOy'nr aVE'N�E wEST �^y C 3 i .r. f:�e� ��=ea�.i 9 9 Q / � a7a-'et"1' i 5� �'-b'�;� r`� a �♦ ' �� i� � .( w�=wr�.a� cantinuin South olon aaid WGs{ line 433.93 feai more or fess ta ❑ oint Parcd s ort�rsa5za. ,41y %J. Ro�a J yy � -� �� -S70Rr B�OCK 8u«DiuG \�d /C � .. _ , � FOO:PRiNT TFiEA = 13,2<3 50, Fr. 12. (� I / which is 514.59 feet north of the Sauthwest eorner of said SEt/0. of NW i�, mara are ne Ns�tla m� e eeno<�nq reuwas ¢s Oe]ineated bY apprapnofa ovu�eriaes. ( �� -'�t ��, -�� NERSIIRE� NE!GH A60V� GRA�E = I<.t; �%"-4 yti � ' �� i v. o 9 � , / 'a :. � : _, r l � ,b �\{ � ,� f � e Pr � ` � : ,: 1/4, thanca running North 5h degrees, 56 minutes Eost }g.�,4 feet more ar � � �,� �/ . � . __ '� � _., - - less io o point in ihe Westerly line of JeHerson Highwoy, thence ts. Fiawtion dat�m ta baaee on Hnw BB aota. � � y � �� g�i' i S�� @t, a. � � ' \' �� 1' �$ Northwestedy along safd Westerly line of Jeffarson Nighway 7�5.22 feet; HSRm�m4�k is 3^�o<ea rap Nw xywnnt / �`� �.- � � s ��:l�� '(� t°k` � M�� - -- �ro°' ��%I x°� T? (IS 916WN OH 9JRVEYJ / - / � ' V \� ar � :�. 15.9 ' 3 .J _ SpL 90Rif+G /It �Il. e� . � .GB._ � ,q� { i • fhenee running SovLh 57 degrees, 12 mnutes West ll5.89 feet more or iess aewnoa = a75.sa �Y� cov dere '�c, - �Y ,p,mm.csr.u�s �� ze � � E�Ev,=8�2.99 �� K � ~-- to lhe ocluol point of beginning. Ezcopt that part which fies Northeosterly of / • �x� S / 'N�r i 1 ��'�- �,.° 5"` 'L,� �e�3' rnv.as� � -��- i I ��'{ e^`h e,^.� �± �, a line drown paratld with and distanf 80 feet Sauthwesterly of the � e"� �� r�` eq,� � °4 � f j �`� � ` �� --�9�s�'"-"-�` ��\�� \n � ir d' e `- r� niM��rvou5 �� - a�.-n�, ss- Southwesterly iine af Lot 1, Block 7, Lvis 6kh Add'dion ond the saine � \•1 ,/i•� . l� '9 Ge-�_ +,r � 6B-J �a �� I a° � le `__y,h _----- �,�+',��'� extendsd, occarding to the recorded O�at thereof. �� a-i�,F�� S'�i �` �x ._� �� o, m �h�^ a 'sxs � �i,�,. s � - r � � r Y -- e �/ r � �s- y •1 �-_ i � S� �.'� _.�` , � � �� ry � 'i:iv � I' °1? �. F'orcel 5: ORTE740524 �, p:s / � i'{'c'r� %.� ' ��i �3�' 'S+-e �f i � a � �,�.s i��oa;vc3i�! �•�� ' � a � M1d� " �`'� � � � f r� 'I & - �` - Thot art of the Southeqst �uorter of the Narfhwesi Q�arter of Seclion 9, 4� � v �� *� e�ev..e�s.67 : }P'"�s�� ; e � �e'' S l�+. Town hi 118, Ran e 21, descri6ed as tollows�, Commencin ot the sauihwesf �'�'. � �i`\ �`� 1!� 1 n} ' e� --f `��I ° I " J '�' �� '� R".s;;6,- � ` s" �',� � cornu of saitl Soufheasl puarter of the Northwest duorte9, ihence an a � � '',! �� JJJ ; II � � aJ" �y '�`0 ti I � I°� '� y bearin of Norih olon the wast Efne ot soid Soutiheast quorter of the ""'°��" � ,� �'k "� � s/`� ~' i� � �/x a�M � i try I o r �'^ M16 � � . - r' > � Northwesl Quarter a distance ot 6R8.52 feel to lhe point of beginning; R-�-H1��eu r �� S � �C i �9 e, � �li � � e, � I� i - . X �Y x I iFM1� ejta��- a, � � Z d,��'�. 5�uu� � f i �` e -� y0� .k e^ i� r.� i@ .. . ni oF mi �NE ro. e R^n x } C I Nence North 57 dagrees 12 minutes Eos{ 115.89 feet, more or less, to o �.� ��.'-eady m�� / (� � / / � I� ��, � � � s� B oC i, ra dE • wRv ae , o�'. o. R� � s� ° I �Oyr ' '•,� int on Li e A described 6elow; thence northwasterl alon Llne A to ths '��' ��' � B 8�Yf'r'� � -__-- � � �I ¢�E 4+ ET n- o� •- ___ - - � � � qm �x, Po r e v /�,, o ° •{�`'S i � ¢.r , ' a se , r w< ^ i � i h �'�. fe�r west line of soid Southeast Qvqrter ot tha Northwest Quarter, thence e� '� ♦ _�� /�?° m; �� e I°x r � r ' I � � e v e w� a l I �� ,h _ � �'�`��_a�.�g s southerl olon soEd west line to the oint oF be �nnin ccordin lo ihe e wy � e� 4 ' /^ �,! ��' ry � � �}5 '�� 9`-�YG� 'a��~r I :� �� G5+'� ,: 1'� fe. � � t �� {'�' ' tt'"""°6e.E � Fw'��o Y 9 P 9 9. a 9 z 1', / f`�' �'., "s✓� .. ��'b eP/1RCEL 2� f'��^ �• �lc� �� I , _• �miz. x,r.> >? \.' � i i f .. . �nfted States Govemment SuNey ihereof and silvate in Mennepin County. � ��, j y� ., / \� � � _� � � l , � _soi� eoaiKc /7 q� 'ry ° i �, . Minnesotn. 6R ,•,l �-� co�cRe�,,� �in..x � � � '�,y� �y � � 17� �.�'� � �:�. ��' � ` e��ev.�s�z.�a � F � �i 1 � � Tf �' I Line A: / A� ,� � J4 ' .'�, � v� erei r'P.i ! i �� .�� h� '� � �` �,\ . 1 �F i C ' i A lina drawn porallel wilh ond distant hD feef sauthwester[y of t3�e fo[lowing / `, yo I en x � - ��S r G �� _-� �� r6 �a �;. _ (' � .,, fi� � � e � sn eorti��c � N � �'+ '� I descri6ed line: comme cing at fhe northwesf corner of Secf�o� 9, Township I f rt � �'v°'�". .-�" ,e�b`� '�r � � �" �' i -� a ry� ( I s� �6 r• _ / �• 1 �'�y , qOLE � 1 r � (g �INM:NOu � "� 8 - 8�� 5- UHE �F 5E5/4 OF NV11 jC Of' 718, Ronge 21, thencensoulherly along 1he west line at sald Section 9 a / e ' 1 r` -t � po f �' f � � � ti � � i e° �` E� e s7 . e `- ��? � 3 �� ' sce s, T na, z�� disiance of 349.67 4eet to the point ot boginning of the IEne to bs 'P,"�'� ` i� �'!1�` f X�',' f � r, � � i - r°- � � BO�� '� � � ,/J descri6ea; thence southeqslerly detlecting ta the left A2 degreas 50 minutes 1'. �'a � -``� �'' ;� �� i �� 0 r� �~ ��I�' � 3 � B` e a ex� c T �' ' E .-Bz b'° � �'g � J ; m �x �t � a itr � r � �f � o � `�. -� ` 'I °ri a distance of 1749.89 feet; thence sautheaslsrly 4a2.50 feei lang a '+ n.ax �b .�p�,N�✓�H ' A I.wpG� rs ��, i kl,icejJ � s � f, : '� : S: .� °' �a _ ry � i d i , t4n ni�al eurve, cove to the sauth hovin a radius ot 2864.79 feel and v y; ° Y' '�� ,h" t �'+ i a� � � ^'� j 3 e° . i 4M , ' � � � �- 9e 4 r ,ei i � �� , ., 1 f `� °' l ' a central an le ot 8 de reas 03 minutes: thence southeasterl tnn ent to � e' - ��°L �,` •� "'�% t ��` �`�� i �� ' �$, °" �Bx t� �� /� 3` 1 t`�', e^m, .�- �� I� . 9 9 Y 9 i anax ti/ :.: e ti } �� i v___ e e, �t ..i� , ��; °j' �sd eENcnuaa�c soid cu ve 25 teei and ihere terminoting, 'is L� � T�� , �� Q �'¢� I � �� r,{; 1Vl � _ H. ��NE 9� s. 247 fEET a .E=' �`� � ° M1 6{° � `- TOP NUT H�'Oanpr Torrens pfopCfty /� �l //- 'Y:-'", fJ A�f., / � � 1 1 a ^��!C� ��I �� ` � SE /4 oF hVfl/ Of " l \\ a � � ys'-" ELEv�6J468 Bein !d SkeYOd IOhd (13 EYIdG�C¢d b CBftITIGQiB Of m� e / 1 �' P�yr(CEL ep�ex y� � �� r� 1 l 3 !i �p�14 .� � ��s SC . T. IS6, _ 2� 1 � I . 1# 0 2� '�:'� 9 9� Y i .. �l,4 ek i� � ti�'k � `t �e �'x �,f!J1 � 4 i v c� c� .LL � f I � Possessory 7itle No. 737357f. �� " � � / ,, - -1 e'� � � ��uin6u5 �'� :a� �� e � � \\� �,�` Q i �j �` T`� _ -- ��°x 5 \ M1 x �e' a�`S� \--- � r' \q� I ' �T �'� / ,},F � � G�'�- � \� � '' x 2 } � �\ ` `\�; � r'�,, ' ��i ii �\ " �� . ' I i , o�. eo2irv� �R C ` 1 w�� c s ��y E� v. ei� m � I y� ��r� � .-�-�'a=sr,5a' � �� _� �P� �.\ '.\ "R�i � ti ` ~P .> f° a� ^ d� ' i i ti1 i i , �, '" �v..an .b � : � � � }i �A � I .� � :: ��.�n� ,#�,�u--e;soa` o � �`� '�i'I ?� g� wv-%2l�. Y p'h,!% x B� ` y(� �'lf � � _�A�y. ^ �� y1�^��, �� li' I f `�kB if � ti II i : RY xv �ea�.� �� , `". � - SW C(N2NER C� SE1/4 OF NWf/4 s � e �i ,�5� / `�� itii� r � ' :r�6,�} i P ^• � W � o �2 $� i• i i � ,-fl� i � � i • i ` ` `�;'r ~ ;� -----xa,e �� - �I `-��-_�Z--- � e � � - - - � �O� e ;�,. OF sea s.. �ia, e. zi 5� °� �} x /�''j� / � � d° a� id .. i . � i ° W��.; s � � � %i i a � i i 'sinuir7oasi' � - - - - e `- "{ 1-� ;`_ • � ��-' ;k �- �'�s � i \� i 'k a,�. � � l� a y& i r /;2` �' i i i r - I ��f�_ � i , �'aq !a " '� � } ; .t$' ------- � °j� • % . i .fS ti i i\ ` m o _ t P-� �� / � ,� ' xa 7 � /�p � d � e, ' i , i ,� , a�.e�s� s�. ., � a,�/jc' / .�;5"--- i�`..-. � - � �. M1 i r�-'�v � 'x ��rd-�v � i-� �t, _ _ - - - �: s .�•°'1 o� � ^ � ' a / , �, �3� i k a �d° d*�� ___k��i/� ��w �i� -a�`�- �}' �-� � �r�s' i � � _ � _ I _ � s� r rlac i �,�` � / � `-,� . .� .` e �` ` �' .ei0,--___'Si� __•^`.-x-_ai6` _-�_��S �^`4eit-`K.ir',i � '�,- ' i.. - _ __ RN y --. � � 1� Y, � ,�1, aTe �--•. l � � \ ' -� ± �= � l�-'__ - ' _ - " i � � ' ___` __ 9 -' 'Z[B=`.-i i 16 _d7-' l'_' � - -- T - - �L - _ - � / / f-Z[1�5� & - -_-__ __ '_ -�__� �B74� � v f\.. �.�r +. `� �ji - 0 _,--. ,�? 56'J.O� 4d0�C0'11'l ' ' i� ~ 1'_ _3,,, e� T �lau:�3i' � cavcR�-- � , ' i i �� = - ��=_�� ~J�- --Ce Y_- ,� �y_'' � � l� 'eP ---i � � Ti �� /��°� si'dEs dc.'$ sx� �� 'S' -- - x�' L �e:e.e � /� � , 9� i� �ia- t � d� � � � �'` �-� � L��,i.-rt� - �---� --f a7s,ss�y"' v= "_ e^,� M1�_�-..�J T�q1r s � ..�� . , �. � -�'Sr- �_Y - ,r��-e -"'-`�� a�giv� s �� -'�-�� -�-� �a.'%� "ia.s� � �'N ^,ti��ry � �0 -i�e_� � - �� rL �e ; -� -��- =� - - � - r ' ' ' T" ' ; e i e�� '�' " i� ti �kE 0� 5\SO E � "_____ _""""" -e (f � __ �'�`/�� -----"---= ' � `\ ' 1Y� ra� ae sEi/a a� H}°/a cF-. e � �___ N 4'28'2�'+?,JJ f �13.8R _ --'^-`� °�� ' '�l r 1� � ' I �,w��,�,.� . j � ° e '� . � `� ( ��SEC. 9� T. 1lB�R. z� � i �\ �' _ ' �J -Sa�esi"-i3'I R�-e„ POINT OF INiER5E6jri0`! OF � ,K \ I� �1 3Q,F00' fASEMENT FO� Pl1B'JC _ ! l � / f a 6' Poa bmEE: PEF ooc. No. ]s5c85"'• , -J � K's' wv�ae,.e ,'s�4 eTiis- I �� jl � � w. uNe ca sei,&i'or Hwi/a Pance� a.�°X ` s x\` � ,�� '�` ; �� q'�` -,- -. x� e�l M1d' x y� ' 'Sr, «=s x.,ma � a sec. e. T. isa. R. zi ��,e a a , � �O�NV �0 �wo m' ' a x� ° ' eti a� � CER7IFICATIQN: aa,��H.e�,, / � ��e WES:ERLY LiNE OF PARCEI 5 i M1 . � / R�g-B .,FFFERSYati HIGMWAY � � ti% a To Clty of CYyatul a�E qE Republlc Nalional Tllle Invuronce Compony. �a 'Rs�u�e-�5-_ �� w. uve or sei/a ov Nm/q oF / � - r - Thlo la 10 cailfy ihat ihle nioy or ploi an7 fha �urvoy on xhlch it is bassd xere maCe / BU��p�NG p�7'f{��5: eond ��,�., sec. e. r, ��e, p. 2� �, a=G�.aw�m :,µ ina xo++ ��m siw�do�d oawa acv�o-��ts rw n�u/acsM / PARCEL AREAS: -- Go�a ru, s,,..�,y�. p�,uY �atobrshea o�d oa�tea by AGra o�c NSPs, �,a Nn�a�s / 502� 6ftOnCWar n1�rvJE WESI Ilmna 1, 2, 3, 1, 5, 8(b}, 7{0}, ��El}, B, 9, !1(a}, 1J. 16, l� ontl le ol T¢ble A � PAHQ� 1: 174,715 aquare ieet = 4.�11 oaoa 1-STO�Y BLOCK BJi4�.NG Nereaf. Pl.R2l 2 18,150 equare fee! = D.J]3 ucrea. FpO1PR•NT ARER =`..]�6 50. F1. The field wark ras rompfeSed on Nnrch 4, 7014. PFRGEL 3: 45,I40 aq�ore fael = �.3�8 aaes. On[e of Ploi or Mop: 1Aarch 11, 2014 AFRC£l 4: 56,1]6 eq�we teal � 6.371 aa00. y/ / PARCEL S 9,16f eq�ora leat � 0,21a a�ea L-f � Th ae E HoaorH. L5. --- N�nn. 1{eg. No. 236%� a,m. ; �io�:,�a�o� ` / � 1 ' � ti SCALF: i lNCH = 40 FFET ftEVl51pN5 Oote: ALTA LAND TITLE AND TQPQGRAPHY SURVEY FOP: CITY OF CRXSTAI. SITEi �` FUTUAE PUBLlC WORKS � A947•5027 BROA�WAY AVENUE I CRYSTkL, MINNESOTA ��NN�P�N courvTY HARRY 5. JOHNS�N CO3 WC. y LAND SURVEYORS �., 8063 Lyndale Avenue Sauth � Bloomington, MN.55437 � Tele. 952-894•5341 Fax 452�884•5344 � wWW.hSjeVNeYO/6,GOT � fTe ko. � es'° 1-3-8789 P ae a n�mer `"° "p,"'� 2p14140 GT �••� �� 1 OF I NOTE.• f N[ FT PR 0 7 F CT1GM RE Q UIR£D Al ALt STRUCiURES ON FAlRV1EW AYE N. R WfS� aao.aow.ar �� .��ac�rur ro nrE PRO.EC1' 5T1F. 1kLET PROTFC710N REOUIREO pY ALL NfW SIRUCIURFS PRlq7 TD PAYING AMJ TU17F E'SiABLf$WMfNT. � �6 � /, 1350LF SIL T FFNCE � 0 , ' / / % 4� 1 � /' // / ! ��/�f� ^ �_ _ Au--�`e� eor�c. oir..euc.s wN.en.e v-eri:ar �.f _'_ __"._.___. "'_'. �3' ni�.�[,9 S - �� - i , � p YIAY�2 4 0 . . I II� II I Z h� � �� - �� i � w�nY�W?P j� 5Yi Mv,.[yf.� - tB' w nv.�BC�.� ' : S � 60' L9MF! - RfA! EEEY. - 87.�50 � � � I �I��i � � ,, E wv. � eezao Cz<' �I � � � ±�r.: _ � �, ,- � �t � w.rxy -eraools+'r+er) -� � - - �:I li .� � x. �� - %AO�O oo !7I' RrPJ q / - � i i �i 9u.8v2�6 ___ r � E +� �Y �.'� �V-SR65 � ' k ; ip 86� �$i�1f — R/hi �� 87{.� �]' SF Nv.lE65 ._ _ _. .— i ' 'i I ; J r�;;�u i 'z e eiti+. . aa��s !u6' arp) awr�cme ra eoa� xc rNv. - esa�n (sc'rrcrl rwsmrc rxFv�rrau r i _ E i E fNY. � 868.W (2�f' F[A} �. I - 5 ly .� �i' S[ nv.-ecea - '� ' ' !� sk]' C8 - RAf QEV. - 87J2Y1 / �. l , u i F' � - u�v. - Bm�o (15" xcP) . � ' ° ij � � f � � �n e w�'��.e �5 I7 �rJ'�-RWll.El! �87R50 - �f�� \ �-... �_, - "' rs a'rs' a� - Ree r�v. . anso J h f�� '" �'� �{' .ss w� . an.aa (�a' x�� 4 �• � 7 ''�: N� wvv - en,so lis' acrJ " 4 �' p� y!. ' w� -eaa�so s.��. r i' ` . / � i � �� 5�iu6'IJ!] � ! f / � �� ' -c' ls IS' AAPtW - lNY. 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U ' . � � � ' � ' , '-'� � ,a +-� v � �y� � � r ��.ti yti �'' ay ...., _�� . � � � e� .., �-- - . (^ �, j _ :"xv:ee> � % : }�O� ! � � / ^)�� m ^ �� LF � n p ^ � I�� .�. 5 � f ��' S : � f� ,�� _ oo "'` � � f a .;. j -� m i ,�� __�%` Q�y /i�` jA __ - � Z,� < � 'C�� S r.-f y:% o � � � � � � , ,T- � �= P - � 8T/-o ' ce k .err.n. 1, �/ i . 1h�' �^r� I iE nx-8�] a�eir�.�iv.ec6 o i � % f� � � ,� .� I I � � ',� i i .h� .5 i I I �� // C 9 E ^ rt. 5' �� i I 'J�f / / s� , 59, 4 h : rxSlnii rzxF i� av-9ac�.y�ro.�v[� � I �` �fi� q5� 1 IB�RGP fON 8! � b ' R�.K ORAl.Y ( I � � o � e�d � \ �'9 56 l � �/ �;, a>s .. . �� 'Fi 16` ,8�6� � � I � � i� /�� 0 \ �� 49 B"IS" 9 6 �` � '!6' � i' -% . ;�'� ti ./_/�� ` �,. s,5. ' $ I . _ - � N7$�5 I / \ " _ - ! iP1LF i7' SIL1Pf/ � i I r� � •' / /' � / / f �' / / / . � /v /,,_ � �- i / ��s`in Zi' �i6 i —,5• -15 '-�— --------- '�. �AF,� bUX167 LMiaOlpC��R . � �(RFMPlE) +$ i;_wv°1eee..ravo,n `t o-awn ,veo . ,� F,�n-;�@. teF.a��1 /Qr. h.� ALl P1PE 7.00 �Y nv.-sc�.s � +Bi � _ .__v �GQ1W..672P7__-�---_ ._--ftc. � 1 . �y! • I I r� �; a�F� .F�e_ . ___ . -�--------��,a � — rr d 15��5— .--.- 1 r •_'�5 - N o•zs'za" w si3.aa � �z• sroau � � SICR4+ . ki e- NM N � � � U ¢ � a � � D � U m y a � � � v"} U U � ` �r � �.i (1 � �� •� '_�l ��1_"' _ . __ ii�. _`•-- —� — ��l_ . <<,1 " - --�-; .. . -- �� AL. �V S4NI�ARY 5EWER SE4V�CE ��TA1l � H" CAAIMIIfC 8" L1RA/NAL_� I uN]ERGROu�iD INFILTRnT10N ItREA �..,- .� . ... +'.�F'�� -I � ' —�___-_ . , . '_"_"_'-- _ � _ � ` `� _ - '=� � - _ � ' � , �-` , }_ ,;�1 � I�TEGRAL l'lALK ANfl CUft6 �ETAIL :o�. _ � . - ,` %"¢.."' '� ' ,_r' _ a: �fs - �a- . .. . ,,.. V�'. 1�.;>li,F+"J_— .! .,� i... � T��:!. - . STAN�ARD INSiAU.TION REGUL4R FLal'! � � -- - . � ;L , - ��nw ou� tiia+ F�ow ar3rns € � �. ' •,-7'C �[r,C : �Lv ��ar. a! rle '_ 5 _ .i _ i. ^G hi .. -.,! �. i. . . �. .. _. SILT fENCE � � _I , . . ' 1 -- � 1 i ... .... ... .. .. _ . .. . .'�' .... ..�... 1� �� _ I , � �� =F �� G iE �: �F �� 4 t� ' �s �5 7 ! ;� � � �� + *� � � �` x '-�, g ,� � V '^ �\ x X % � % „ x � m[ � 3 4 P � R a E - S M - W u' G ° TI� w ' � _ " � � _ V Z 3 � �n� '� � �� h'�"! � _. � LL �"'1 �. � _ Y c ' h,� ` V � . � v f ' j� �^j � 'i � 7 T^Y� rri � � I�I U1 I c _ - Ii�.. V � � F ~ � �� k I I ; U d � � � a 3 �n � � � o � � V m y a � w U U v�i U D1,1 Storrn»�ate Aolluti Prev ntfon Plan �hc work dcscri8ed to rmplement ihe 1o11ow�ng Starm Y/oter fol�uUon Praventran Pfan (SWPPP) ,hofl be car+slcered Aort of ihe Controct Dacumenls ond sho!! be perlprmed 6y ihe Ceni�octor. The x�o�k ie inSta!! ond mointan 1hC 8esf Nonogemenl Procfices (SA:P'sY !o prnvenl eresion ond provide scA+'�rrenf Cen(ro! sholl bz ;n occordance W�th Permlt No. M1J Ri0040r and shall indudc, but are net ne�osserily 6Q limifed to, the requirc�Enfs �onfained harein. I. COABilRCi,tOA ActiviLy Infarmskioa Projecf n'ome� AuClie Warlrs 6uifUfng C�ty/rownshrp: Ciry of Crysfd State: MN Zrp Code: 5537� W! count�er where conslruclicn wr!! occur. NannOpM County Project Sise (number ol acres �a 6e drslurhedJ: 5.3 acres Profec! Type: „�, Resrdeni�al �Cammerciol/lnd�stria! � Raad Consiruclion __�fner (desc�ibe) Camulo�ive Imperviaus Su�facc' £xfslfng area o( imperwbus surfore fe neoresf qucr;er aere: 3,0 Post conslrucNan oreo ol �mperv�ou5 5urlore to nearest quvrter acre: 4.25 Recerving Wafers: ^1a�_o�...HstF� .@o�.e IyP� [mp��.�:J� Sr.��ioi Y�o;sr.' Regionv! Pand SYorm IYater Pand No Ootes of Cansfruction Esf�maied Co�structlon Sla�f 9ote: 6/1/2O1A Eslimofed Complelian Dale: f0�15��014 Confact 7nlormofion Owner ar PrajeCt Slfe.- XXXXX.YX l3us+ness/Fir.., Nwne: XXXAXXXXXXXX.�fXX Federol 7ax !O Number. nvodaGle as �eeded Sfafe Tex !0 Number: o�oua6�e as needed Contoc! Person: XXXXXXXXXXX T+IIe: XXXXXXXXXXXXX PhonP� XXX-XXX-XXXX Alorli�g Address: XXXXXXXXXNX C�ty: XXXXXXXXXX State: AI,V 2�p Code: XNXXX E-morf Address: Confrat�ar/pprson whG will orersep a!! aspects bf �h� SVlPPP. NO]E TNlS PERSON AlUST 8E TRNNED PER TNE GENERAL PERMA ANHOFlZARON TO D1SC}{4RCE SR7RAIWATER ASSOCG4IFD Wf1N CONSTRf1CRON AC1MtY UItiDER TiiE NATfOhG4L POLLUIM? DlSCNARvE ELlMIN4Th7N SYSTfIM/SiATE DISPOSIL S55TEM PERM? PROGR.IAf (PART 11lR.2) vYY Con nd Pcrson�XXXX �f1e:Projee! Supl. Phanc�(XXX)XXX-XXNX 8usrrtess Name: 1LYXJfXX Mar17�g Address: XXXXXXXXXXXRXXXXY.XXXXXXX, !dN xxxxx Ce�!lGcaYron: Sfle Ala�ogemenl (Froslar dr Starmwo�er Menagem��ntJ Erp Dafc x/xx/xxxx IIIS�NCiO�: NYXX1fXJYX%XXXXJ[XX%%KXXJf Nfcrnale Confoct Pcrson: TRD Phonc: TPD E-moil: XXXXXXXXXXXXXX enero onsiNction Projec! vr a�me �n �escripiion of the construclio� ar,ivity (K�hat wi!! bc b�fff, generol h'�neMr, efc.).- AIN lNOUSTRI4L C0.4T1NC5 is c commercio! sita fhof wN1 have 52,�97 S.F. ' ihe !wo cd'ccerrl storm proposed building. Storm wuter runoff with 6o betrled in / water retenfian�r�frftr�Einn pards, as wall as on underground infiltrofian oreo. OesprpRan o/ so;! lypes laund PI Ihe projecl.� sand 2. Genera.l Slte latormatton Descript�an oI Ine lomt;an acd type af a11 temporary and permanent e+os+an prevenffan ond setl�men! con�raf BMP's fo 6e u5ed. includirrg fhe timrng lar tns(ollation an� F�oced�res ueed fa esta6lkh addlGona! femporary 96!P's as necesxary: Cvnfradar shol! rnslall ond n`ainlvrn die lemporory and Aermanenl eroson psevenlioo and seJrmen! conlra! �hIP's vs shown on Ihe eccomponyfng drawMg and as descnbed herein. !nz t;mf�g shall be �n accardoncc irlfh fhe Canstruetion Aefivity Sequcn[c �low and ;n oeeasConec wrth sae�nd ond praocGve constructiort schedu'ing ond proc�ires. Accampony:ng fhfs SWAPP fs o site p1Qn thaf �ncludes fhe lollowing lea!ures: ' Exrslrng and propased gradzs, fnr7uding dlvid;ng +1nes vnd direction ol ffaw far a�! pre- ond posf-co�sfructk� s�ormwaler runalf Erpinpge oreas lvcaleH w�lhln the prajecl Irmis. ' LoGotlons o� �mpervlaus su�lpces �nd spir types. • torot:ons of arcos not fo oe disturbad. • Locvtfon pI �reas o� Phase� conslruclion. , • All surfocc wQlers and exis'ing wetlands wrlhin one-hofl mile from Ih: pr0lect bou�dor+es thqt wdl rece�ve s."ormweter runoR lrom Ihe site (,'denfJloble on mops such as USGPS 7.5-mbute quad�angle �oAs or equrvalenf). L'Ih=re sur(oce wofers rece�ving runo'f os5ocioted wilh consfruc{!on oclivffy �v11! nof !rl on the plan sheef, they musi be rdenli/+'ed wfth a� o�row. ;nd�Cofrng 6o'h dlreclion end �"slonce to 1hc surfeee ivalcr. • ldethod(s) fo 6e used Iar rinar slabilizalron of al! exposed soil areos. Oes[rlptlan of sto�mweler m7�gof;On meoiures requrred as f�P resulf of an eovironmenlal, orchoeologicof, or other +equlred focof, stofe, ar 1ede�al re+•ierr o/ fhe proJecl: Nof oppf�cabfe to th:s pro�et! OescnA��Pn of fhe type ar.d facations of BMP"s ppproprla�: !ar thls s+lc and su!licient to comply w:lh v!! appl�co0�e requ�remenls o! fhe fML7L �rna�emen(oNon pfen ond idenlileofion oi ;he rece�ving weler and of fhe oreos oI Frojec! srte drscharg7ng ta an �mpo�red woter that hos an approveU TlAOL fmplemenlat+on plon Ehof mn}oins roqulrerr,rnls !ar eonstr�dian Stormwvfer di$chnrg�sr Not oAPficable to th7s project. Selpdion o! Aermcrnent S�armwote� lf.anagement Sysfern K�iu the p�ojecf creofe o new cumurative +�perv�ous surface greoEer I++on or eq�oJ to one ocrr? XN :cs _ No 1! yes, a w�ater qua!!fy vo�ume o! '/t inch oF runolf lrom fhrs oreo must be lreafed 6elore leoving the site or er�errng surloce wofers (� �nch oF rurraFl from fhis orea if drscharr,inq to speclal �avlers)- Mefhod(s) fo 6e used ta {reaf r�noJf Irom Ihe new impe�v+ous wrfoces creoteA by ffie Projecf: __ Wet sed�menlaGon 6esin XY. lniillrotron/�'ftratlon Oes�n __ Regfanar ponds __ Cambinat�on of psoct;c�s flescr�pE�on of freatmerrt me�ho7(s) ta be used, includ�na design infarmat+oR 1or eoch me�hod r Slarrn weter Irom the derolapad site wip llow ta two newly corrst�ueted inTltroGon basins via plph.g. Rrere wT1 alsa 6e on vrrdergro�ntl infdlro6'on orea in the 5!S' secL'on of !he perking lot. Waier will f1oW there via pipiag. Qescr+pt+on o! �rhy i! is not leos�b�e fo meef fhe lrealmmt reqwrernen� for water qao!!fy valume. 7hJs cen include prorimily ta bed�ock ar raod praject5 where Ihe lock o! nqhf-of-wey precludes the rnsfallnfran c! ony permaoen! slormwatcr manQgemenf proc6ces. Descrlprron of whof afher treaFnenf, sucn as g+vssed swoles, smG!!er ponds, or qr;t chambers, wll! be �mplemen7ed fo lreaf r�noll pRor 7o discAarge fo s�rfacc wofersl Not .�pp�ica6�e Oescfiption oi how a praFose7 ol�ernotive rnethad ta treaf runaN rrom new impervious surivices wifl o.h�eve apprazimofely 8Q� removal ol totof suspended solids on an onnua! averepc hasis.� Mpt AppliCable actice9 3, Erosfon Preventfon Pr n 1 bulfer slr, s harrra to s10 e flesrn'pt�on al co�sfruc!!pn phas��g, vegetaGvr p. A arad�ng. a�d other cansfrde�ion pracf;ces to be usetl fo mirtrmize erosron: 5lage the soif d�sfurbing activ;Nes fo mrnlmize fne amoUnt o! d�slur6ed sorl pr;or fo stabilrzol+on. D�sKur4sd orcas wr7! be cons+derrd slo6ilrzcd when co�ered with moteno�s suc+i as ar�chored mLlch, siaked sod, r�prap, reaod fipe� b/onket, or othcr moferrals lhal p�evM: cros�on from orcwrinr�_ Gross scedng nlonr w;!! npf be wnsidered slob�lizallon, OrsturA anly thase oreos xhere proposed canioerrs end elevaffons are shown fo drller from �he sars!inq o.�d where removals and other operations ore noted 5peciaf oreo5 0/ the projec[ s�te thot ore not to tre d�a[ur6ed by clnstrucl�on ocfividy ore neled en fhe plan. lnsloJl waad liper 6lonkef whrre slrawe an !hr plon fe pravldc femparory crosion proteclron. Descriptian of ternporory cras�on protect�on or oermanenf cov_�r m be used lar exposed pasiNve slopes w:thin 2O0 fineal feel 01 a suitoce aafer (sfream, foke, po�d, morsh, weffond, �eservoir, spring, river, sform waler tas;n, slorm wvter drQfnage syslem, waterw4ys. rvafer courses, ond lrngaGon system whether sor/oce waier +s npt�•o! er orfi��c�a1. publ�c or privoie w'%th maxim�m Gme an exposrd soi! oreo can remoin exposcd when !he area Is not ocfival� be+r.g worked' Provide year round slob+lf:ofiao ta fhe a8ove menNoned oreas rn accardance w;th the �oflow�ng toble: Maximum Exposure Durar+on When A.ea 5leepness o1 slope (N;Vf !s Naf Adive�y �orked Cre4ler fhon J: ! 7 fJayS 3:! fhra✓gh 10.�! 7a doys Less Ehon 10:> >A Days Gescription o! practices to be vsed fo atabi!'ze the narmoJ wefled per;me�er a� drolnoqe or drvars:en dltcnes wfthln 20� !lneal !ee! al th� property PC9P a� pOint oI drscharge fa ❑ surface wpter within 24 hours o! cannecf+nq the difch la the surfoce wofcr: InsIa11 seed, fe,tilizer, and disranchored mulch or �empa�ory wood (r6er 67onkel .n d�.ches ond swoles wfthin 29 npurs a� canneCting fhe diich vr svafe to tha surfoce wqter where sha»h on the plan �R qcmrtlonce wifh the defaifs. Descrlpiron of other eros+on prevention pracGces 10 8e usrd� Insfoll �he spen6ed energ� diss;patfen method, such os rlprap and �eelertile la6nc. af pfpe aullets witnln 24 hou.s of fns�a�lot;on. Permonenlly seed disturbed areas prior to and of seeding Gates speclf'ed 6y Mn00f. 4. Sedimen! Control Prectices QeseslpGan oI sed�rnenf conlra! pracl%cas �a be used !o minimize scd+'menfs /rom enfzr;ng suAace wofers, �ncludng curb or+d gulfer sysfems and storm droin mlels- PErinqngnt sedimen( Co�trol proct�CBS �0 be used on this p+ojBtt 40�Si5� �f sedimenfafien 8asins. fenporary sedimen! [or.l�ol practkes to Ee used are sifi 1e�+ce. Cu1v¢rf rnlef pratec'iari, slorm sCwer inlel pro�ectivn, sfone pad esi�5. concrgte washou� area, ddU� checks. ond, (f necessary, street s�ree��ng. 5. Dexatering and Baein Draining 1! !he projecf indlrJcs deivoleri�g or bos�a d�afning, desc�l8e fhe BMP�s fo Ce r�sed fo prevCnt thg ��schorge lrom odversely aUectrng �he reCBiv�ng Noters and dowrsfrea.m la�do�'�C�S. UewoteNnq, �i any, fo ba perlormed in accordante wrM o Cewofering permrt. B. AddfEioaal EMP's fot Spectal lleters end Dischergea to �Petlanda I'hIs p�aject daes no! d+schorge s�armrvoter dlreclly to a Specfaf Water, ih;s projecl Qaes not discharqe slo�mwo�e� d�redly fv wellonds. 7. Consfraction Actdvity Sequence !n aJd�Uan iv perlorminq aod sequendng the fasks associated wffh implemenfing lhls 5iVPPF os dascdbcd herein and shown on the plan, }he Coniraclor shaf! perfo�m construci�an oeGvif.�s in accordonce wi�h !he 7olloxing sequEnce: (fJ !nslaf! silf /ence along properiy line o/ projx! site where showrr on plan and whera proparty liaa is darn grodren[ and wiihfn 100 leet ol oreas to hove disiur6ed sor7 orrd where pmperiy line is withfn 20 fee[ of soil dislurbing and other consWction octivi6es. (2) lrrstall storre eiif pvds Mhera shown on pfon and at ofher locatiar+s rhere YBIi%CIB9 and equipmen! wi!! laove �he sife onfo pavad ond grvve! surlaces. (3) lnsfal! and manfoln lemporary eros+on provention measuras as ahawn on Me plon. (4) lnstaA sewar end wnYe� serviaes. (5) Complele acrthwv�lr acFiy�ies. !nsla!! ond mainlarn sadiman! confrol maosuros such os drtch ehecks ard afarmwofer inlet prafectiao. (6) Complete utility crons►rucGon. lnstalf ond maintoin sediment confrol measures such as inlef protectron os work proceeds. (7J Remave silt depos�ts (rem site, mmova si1F deposits from. stormwcter baslns. (8) Arovide saf! sfcbiSzafion fo disiurbed areas by preparinq fapsoi; seed'ng, 7ertirzing, m�lching, anehoRng mWch 1n oc+cordont�e with Alons aod spe:i�coteons. (9)Remove pedmeter s+l1 fence, oiher s+7t fance, che�k dams, ond other sedfinenf contrvl mea9uYe9 upon achlevlieg rno! stabiAzallan and Owner submils the NoGce oI Terminotfon, 8. InspecEtona snd Mainte�anre OescnpGon oI procedures !o 6e foken !o ro�f+nely fnspecf fha constr�cEron srle: CanlroFfor sho!! ;nspecf ems7an preveniion and SCd�menf comro! &MP's to ensore in�egrity and eIlectYeness. Repoir, ieplace, ar supplemeni o-�n-f�nefiono! 9dlP's !o provlde mntinuolly fundlanvl 8MP's. Carrlroclor �ha!! ;nspecf ihe enlire cans�rucGon slte a mInlmum of once every seven (TJ doys doring ecEfre cooslrucflon anQ nvth�n 7. hovr5 Pfler o ranleN even� grealer �har. 0.5 1nChg5 �n 29 hours. lnspecf�on5 sho11 include 5lo6lNred crevs, eras�un prevenf;vn and sedirnen! con!ro1 811P"s, 9nd inlJlr,�!!on arens. Sped(Ic fosks ossocrated w+lh Ine lnspettfon and ma�nfenonce v( fhe BAIP's fnclude �ne Ia�fow;Jg; • Mointain O�d refoin ot the constrvefion sile wsilfen rBCO�dS o! the ;nspections a�d mpinlenenee perlormed. Records o! each Inspecfien and mr,lnlenance ndFvify shaJl ;ncl�de� Dafe a�d '!m� nf lnspeeGon/mn+.+lenonre aefiv7y; Nome a! persnn(s) perfarming Ihe ac��vrly; flntlrng o( inspecfion: Recommended �:orreciive oc[ians; Correclfve acl�ons 'ake�; and Dole and amounf o1 ralr7a11 evrnts greofer fhon 0.5 .nches in 7A hoa�s. Ifepoir, replace, ar supprement silt fences fhaf Uecome nor-Iu�clianar or pccumulote scdirnenl to thc lc+c� 01 I/3 Ehc sift (encc hc;ght or morc nifhin 74 hours or discovery or os so�n as cond�trons o!!ow access. • Oioin fempo�ory ond pe�mortenf sediment bo:ins ond rena�e sedimen! when !Ae volumc or sedrmen' eaNecied reoches ]/2 the permonrnf sterogc voluma wlfhin 72 ho�rs o� dlscovery o� as soan os cond:�ons o�+ow access� Jr ' 1n5pec� sur'oce Wolers, droiraga dl�ches, and slermwoler c�nveyonce sysfems o ev+deACB a! sed;men! depos�ted by erasi�n. Remove delfos ond deposlted seCrment ond res�obrNie oreas wnere sedlmenf remavol resuRs �n exposed soif wilhin seven (7) 7ays of drscovery u�lPss precl�ded by �egal, regulatory, or phys;ca� co�strofnls. Remavv! anC sfe6ifizalion shall te complt�fed wifhin seven (7j deys ol ohfv;nrrg occess The NPPES/SDS permit halder rs rospons�dfe for centbeliny !he fctol, regional, slate, and le7eral auihprlfies and �eceivfng the apF�+cable pe�m�(s prlor !p per(orming lhfs work, • l�sped cons�rudron sife rehrcle ex8 focof�ons far evidence o! sedlmenl belr�q frock oN-sl7e anta paved suffoces� Remove frocked sed�ment Irom aI-s�.e paved s�riaces wflhin ?4 hours o! dlscovery. • lnsped perrmefe� 01 cansfruclion S+�e. A.emove o!f-sfte arcumulaGons o1 sed7menE in o monner eea of a Ireqvency to m�nimF¢e olf-site �mpocfs. 8. Pullution Preventfon Manwgement Measurea Contraclor shap implemenf Ihe fallowMg pol7ulion prevent+o» menagfmBnl measures on !he s%!e: ' So1fd YVasfe; Co'lecl and properfy d�sAosa o( sediment, aspholt and cwcreie mf!!ings. llooling debr�s, poFeq plasfic, /abncs constrvctian vnd demd;tlon de6ns, and other wostes rn PCearGance with IAPGA d;sposa! req�rremenl5. • Hozardous �.�Qienols: Praperly s�ore, pro��de reqalred secandory contoinmenl, and d�spose of o�l p�ooucts, fuefs, point products. and oiher haza�dous suhstances to prevent sp++Js, leoks, ond OthE� d�SChprges rn oc[or�pnCE wr(h MPCA regula{ion5. Provfde resfrrcicd eccess staroge e�eas to prevent unautharized acCess ontl vondolrsm. ' Equipmen! 4s'ashing; Resl�kl eiie�npl washing o! frocks ocd afher [onstr�clion equipment fo o dc�ined arca oI s%te- Cantnin r�no/I and properly Crspose of waste. £�v�ne deqreusinq �s nroh�b$ed on Fhe PrOACrCy ' Sp1ll PrBve�lipn: Po�k ronsl�t�ion equipmenf Ond StOrC ppfCntip7ly hararCo�s moferiofs ;n a desynvled oreo localed os �ar os precf+wbfe lrom pofenHof environmentally sens�tive areas. Canstrud iMpoundmrnl d�ke ond iake ofher meosures required fo conb+n spilled mtrferrol. Remove an4 di,spose of confom+nated so�7, regelal;oo, and olker matBl�vls and perrorm other m�Ggatfors meosures as �cqu�reC fn accordonce wifh hlPCA reguloifona ' Sanrlvry anC Septie Ylaste: Prov�de anG maintoin lernporory (ocFLGes fn accordance wflh MFCA oRd 1drn�esota DeAw(menl o� Neo1�h re9ulat�ans� I ��.�iE1�J 10. FYnal Steblliaativn Conhaefor sl�all acfdeve ffnol slobil�zatlan ol t1ti consiroctlon s�fe by achiev:ng �he :a1low�ng: • Sa7 �/fyforG;ng nUrv;lfes nove bee� comFlefec and svils nre SEab�llzed by o unff�m perennio! vegelaGue cover w�M a density p! 70 perc�nf over ine enhre pe+vw�s svrlece areo or other eqofvofen� meons to pre�enf 9or! Io!!ure under e as�✓e condlfions. ' Te�nporary syntheirc and sfructural eroson Arevention anC seCrment car+trv! BAtAs are remeved. ' Se�frnen( h remeved lrom pcimonmi sed�in�ntotlon hasins to reWrn 8osins !o the desrgn wpoc;ty, removed from starmwater canveyanee sysfems, and %s s�aGn4zed or removed from �hc silc. 11. Natice of Termina!(an Canl:actor sha!! nof�ly On�ncr immedfQtcly Lpo� ochicving Finol 5tabi�iza7�bn. Owner must su6mJ! She Notice of Ierminaf+on rifhin 30 tlay5 ofEer Ffno! Sfa6:lizafion or wlihm 30 rJays of ono�hcr owner ossuming ronlrol oceardir>g ta Ppr� 11,B,5, ov�r a!I areos o! fhe site thot have not undergone F'np! SfabJ!lzo6on. � M J � 'J O L � R V s M V � � � : C � _... ---- - --- � � . .. , , . ... _ � . � • � PROPERTY LINE — T � ��wf��.r��s��.��r .�•�� •�•r��.ra�•��•r��•�r�•�rr�• ��•��. ��•r��.�•�r� � / • � • � � EXISTING ► IBUILDING • EXISTiNG BUILDING �� EXISTING \ • PARKING � / I \. LOT � i \ � \ • � \ � • `� �• I /• I� E7(ISTINGPARKIISGLOT / /./� • � � • � j � /'� . � � � �� . �� I �3 I ��t � . �� I �' � � �'. � � �f I• EXISiING BIIILDING � �� I I � \ �'� /� I� oti Existin Siie Plan ' noo 1"=30'-0" V R CO STRUCTION Architectural Group, Ltd. 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O �� ARKS MAINT o � �� _ � O �� O �� r � I b � mO � UTILITY SHOP i � °� � - � �. � � _{ �. 4 � ��OmO� vrx d,ODlSI N�� I a � ,� � oei �SHOP � - / � p `,�= ��0� �`�` I ,� vvE�oiNc -v ' � �� _ _ �s o.I b �cy,� � � � I J- - - - --� _ N I / w,+ O� � � I io � -/i �j'� '""e' _ � - � '�.�, s�� \�� —u - --___ __ -- -0 � � �► I 6 I � � ��p'�� -,P � '- - � - - - -- ----------- � � 59' B.' `cr w . . . _�.� O � LL .. � �� /�O�"� � o ,q � o'. o Fic� I . `/ O .0 � � � �O 9h ST�RAGE B � � , ' \ MECH_ , ME71 ��0 ABOVE � � _' . _ , : � O Qh�N UIJCH ROOM- Q �y '� � E S � ar-o° .� z�'-a' � � � ��( � � oo j� �1' p.ppF'. � , ' -_..,. 1L1� ' � �/.A � � CONCF � i APROh x0 A 36y 4� ..-' f � : . : � ,' 748' B. �, QECORATNEOPAOUEB '.. - HIGH SCREEN WAL� '. �ETAILSTBO - , '��. - �321216A1- .':� STORMWATER HOL�ING PON❑ \ iaa. _ o.. -='-��r: ,.,:rr4.o:,':'� ELECT. r� � �� J � � a , P � -�'. - TRANSFiRMER M � ' � fn .'�� CONCRET� PPRON-SEE GIVIL r / � 1 / oi ; SITE PLAN noi 1"=30'-0" L______------i � f � � MOTORI (AD�AL7ERNATE} � I ? � \ � \ GATE = �� r , `�, �� V � � � , / \� i � s \ � �� PA�'�� A� �, � -0PAQUE �� i� ZD \ 8' HIGH FENCE, � i �i �� \ \ DETAILS T.B D. ` � � f ' pP� \ \ G� \ aT'�. � \ �� oyQp� � � 5�� \ �� i \\ \ �g",�OG \ \ • �� \\ ti�' �ze�AG \ • \ � �` ��P��. � \ • MONl1MENT SIGN CONCRETE 7wRON-SEE CIVIL SUMMARY E%ISTIN6 SQl1ARE FOOTAGE: PROPO5E�SQL1AREi00TAGE: BVI�pINGFODTPRINT fi1,B905F SITE SA.t7 r SAN❑ VSE EX�STING BINS 2.BSOSF ASPNAIT�NEW� 122.2005F PROPOSEOYAR� 1.67aCREs TOTALSITEAREA i3ACRES Material Keying Legend 32 1216.A1 Asphalt Pavfng Parking GUEST 3SPACES pNcwoes + accEuiaG�� EMPLOYEE ZBSPACES (INCLU�ES 1 ACCESSIBLE) TOTPL 795PACE5 pNCLUES 1ACCESSIBLE� I i �� I � � I � I� I �' 30' sa' 90' I � Z N F�R �4NSTRUCTI�-Pd' Kadet Architectural Group, Ltd. O 2014 a N � m 0 � m m � 0 N e- = p m 4 0 � f 3 �^ ? 's _ " ° - a � _ �� c 3 W E M • o N � u �A � U M � o - �e .,; -�:,- � . ,� �=� V � Q - W o N � z � z U I� - 0 i C� � � n io v 0 � � ; � 67._8'. r—— z, I �-. i `--�---' `------' � _ B. �_�� SM. � E�QUIP.fT00� 128 � A3.1 ni 24.. p.. 24. _ Q.. . 24�. �,. ��,-–-–, B'-3 OFFICE 504 179 SF OPE�FIGE 609 SF CONF. ia9 243 SF CONE 110 245 SF caNF. �––-,�� –-– � ��s , I , , I 286 SF �� I I I J.0 � , ' �� 12; � MAINT. SHOP 3$ � ---- 7WSF I I I � If � SRWE� � I I I �� 6� � PARKS MAINT, UTILITY SHOP Q �+- i i 3875 SF i �M PARTS � 11�� 3F 1550 SF � M I I � I 124 FLAMMABLE ---- I I I I � 605 SF STOR_ W00� 1 SIGN I I I I � 133 SHOP I I I I 129 -' ; ' 119 SF 740 SF � � �� , � FICE �------, ------ I I� I I 3� i i I I I '�61 SF' _ Q_ O� � _ ____ W �° � W W C � 7 � i �'' � __ _�11_ �`' __ g� -$- ` - W - --�¢ --a - �� a � � � a _ � a � O t3 ��' `� �� '=� �� o 00 �� e I�� : �� :y� � zJ ! �J — — � �. �J I` i� � d' Ulm � � d �� a ' � UEST i00 115SF 7�CFilS70R 107 68 SF E LUNCH ROOM_ � I 1273 5F ; L COMPUTERCOUN7ER �i MEN 117 NS 28 SF �-OCKERS � � �' �� MEN o � IS �S as - _ a_ L �� C a �- ,,--_- ---- - - --}} VEHICLE // STO�RAGE iJ � 42342 S F � � /� \ % �� > '' ❑� ' ; � i , i� �/ a � Q a I 9 JU� J� %� �e 8�.�'� !� s � � s o� ,' � !�' '`� � r,"� / ��`��`� �' �,�� 1.�- / � � �,Q �Q � Q`�� Q�V �� Q�� r G/•�,� � � � �� y4� � Q�6 � y�CP ��Q / � � � � � � � � � � % � � � �� \ � �~ � � � � �// ��/ � O � �� /O� �� ¢��% /�YlIM �� .o� ��,� �Cd��v o ��. �� oo,�� ,0 O�O.�, � � 00 00 � � A �� s� O �� r � �- � �- r � c,�� a� � ?a 9.�'� �'�'� � ,� �- � d',�� ,�� c�� a$.�� /� � �e p � Q , � �' �% \G °J� / °J� a`�r a`°� � o��¢ a�� ° o�� /, �� a1''�� `''� ��' �� i . / b'__—____� ---- ---- i ----- ---- )) i ; wa�� av ; � �I � � issasF � ---_� �----� _f 1 FIRST FLOOR PLAN ,.,a• itis„ _ �,-0„— e �STAIR A N 116 u �109SF WOM@N'S LO iKERS 243SF LAUNDRY �- 113 56 SF r TRPNSFORMEF LECT, � r c,�N�, 13Fi li I ( 16 SF �_J I os .as i __________'_________________ � � � �, � � �\ °' �' �� ---' � � � �� 3 ��`�, � $Li�� s��b �-l� ��'o� � d 4 �6 �` � rM � S v�" � c �� ___ __ � --- , -- ----- -�-�-----e--� -- �- � - - -� --- .- �--- Q--.---- b 264' V' C1 A3] � i . .. , , . ... _ � . 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' C� ��',. �� :. . ��+ �, •..a.. u � ', � u V� ��. �;.v.. b � � d;.�� c � � : � . � �.. � � � +s o ... � � � �- w d � �; , M�� Q � � �, �I�, , F'o%`� E��t Drivewa� R�nderin� _ _ _�_._. ...��. _ .,_....___� __ -- _r.�...... � � �r�__. -- —�--- — _.._ ____.__ — �,e�C sa,l�j�_3S I'V�� '�rV��L��IV Ktad�t �r��ite�t�ar�l ��+�u�„ Ltd.__�7 �t�'i4 , ..... . _!.. , f . _ .... , , ..l. ■ � i � y i ..;� � ;i , 1� � �i. #F Y �... 1f � 1i I< W'�5T �Vl��l R�, �1RC-1:�.��`.UE ��«rR�c-r Seri'Jng tl,�r Citie; of • G'�y.cral •?��1� Hop�� 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � May 28, 2014 Re: Preliminary plan review for a new CrystaE Pui�lic Works Facility at 5001 West Broadway, Crystai. West M�tra �ire-Rescue conducted a plan review on the preliminary plans for the Crystal Public Works Facility which will be located at the above rnentioned address. The fallowir�g items that are listed below are either comments or requirements per West Metro Fire-Resc�e Districts Policies, City Ordinances and the 2007 Minnesota Fire Code and NFPA Standards: 1. z. Neigl�bors Sejvircg NeighGo,s 3_ 4. �zs� �y<<��:�� ti. Ne;.;� [ [r�pc, :\9N �5�28 �'�»�� 7�,;.?30.;000 I :�x ;r,3.23o.7is3�J T�e building shal{ be fufly sprinklered with a NFPA 13 system anc{ �-nonitored by a fire alarm system. There shall be a separate water main going into the builcfing for tf�e fire protection system. Provrde a utility plan shows that there will be a separate water main going in for the fire protection system. No utility plan was provided in the plans that were provicled. Pravide a utility plan showing where the waterlines are gorng into the building, and where hydronts are Iocated. The plans shaw what the total square footage of the building will be, but daes not show t�e type of construction t�at wil� be used. Pravide a code analysis of the building sa we can frgure out the fire flaw und number of hydrants required. West Metro Fire-Rescue Distric�s hps a policy that requires that a hydrant shall be located within Z00 feet of the fire department connectian. ZV�V�i'.�V �SC1�1�C1'Otil'e.C'(.)ITl � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � Prefiminary plan re�iew for a new Crystal Public Works Facility May 28, 2014 Page Two 5. The plan does nat show where #he fir� department connection (FDC) or riser/control �al�e will be located. T�e location of the FRC and riser shall be approved by the Deputy Fire Marshal. There are three options for where fire sprinkler valves/corrtrols shall �e located: AJ A yard pnst indicator valve: which may only 6e used lf the riser will be located below grade. BJ A wall past indicaror valve used v+rhen there is no direct access (which location shall be approved hy the Deputy Fire Marshalj. C} A one-hour fire resistive construction protecting the fire sprinkler room with exterior access, drain, emergency light patk, and a srdewalk tv public way. Pravide o pinn showing where the riser, FDC and corti'ra! valves will be Iocated. On sheet A�..1 ofthe plans provided there is a fiammable storage room �133}. The flammable storage raam shall meet the requiren�ents of the 2007 Minnesota State Fire Code and Minnesota State Building Cades. This room shall be H-3 occupancy. Provide a Nazmat lnventory List' of all the chemicals used and stored in the facrlity to the Deputy Fire Marshal for review. The form wi!! 6e provided to you by West Metro Fire-Rescue Disirict. 7, A lock bax shall be located �y the fire de}�artment connection and the front door. The height shall be hetween 5- S% feet, Ta order the lock box contact the Deputy Fire Marshal. Keys shall be provided and put in the foox at fi�al. On Sheet A0.1 sl�ows that there wil! be a motorized gate for the �arking lot, What type of motorized gate will it be? We are requesting that it should be a cade type access for easier access for emergency vehicles to enter bath driveways' if needed. 9, Verify that there will be address numbers on the building. It shall be a minimum of 4 inches and a contrasting colar and visibie from the street. � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � Preliminary p�an review for a new Crystal Pu�lic Works Facility May 28, 2014 Page Three �0. On Sheet A0.1 there are a few raoms #hat we will have to verify that they will meet the fire code requirements �er the use of each room. They are the following rooms: wood/sign shop ��.29), welding area (127}, and maintenance shop ��26). What type vf welder wil! you 6e using? What type of woad working machines will be in the shop? A dust collectirrg system may be required. Wil! there be painting done in any of these rooms? 11. On sheet A0.1 there are a cauple of cor�ference rooms (109-111j wh9ch couid possibly have an accupant load af 51 people when all the sliding doors are open in the rooms. Twa exit doors will be required to be signed and illuminated. The two far doors shall swing out and not into the room. 10. Se�arate fire sprir�kler/alarm permits app�ications and plan re�i�ws are required as ap�licable. 11. A full code review will be conduc#ed once we receive a full-set of architectural plans and building perrr�it application. If you have any questions or cancerns fe�l free to contact 5helby Wolf Deputy Fire Marshal at (763) 23a-7006, Sincerely, � s Sl�elby Wolf D�puty Fire Marshaf • � • � � , � / . .\... ....! \ .•.. _ .!. ■ COUNCIL STAFF REPORT Demolition contract for 4947 West Broadway (site for new Public Works Facility) FROM: John Sutter, City Planner/Assistant Community Development Director��+� DATE: TO: June 12, 2014 Anne Norris, City Manager (for June 17 meeting) SUBJECT: Consider authorizing a contract for demolition of 4947 West Broadway On June 5 the city sent a Request for Proposals to 12 experienced demolition contractors for demolition of the building at 4947 West Broadway. The RFP was also posted on the city website and Facebook page. The RFP includes a requirement that demolition be completed by July 25. 10 contractors attended the mandatory building walk-through on June 9. As of June 12, two contractors had dropped out, saying they were too busy to complete the job within the timeframe allowed. Proposals are due on June 16. Staff will tabulate the proposals received and make a recommendation for Council consideration on June 17. PAGE 1 OF 1 � 1 � 1 1 �� . .\... ....! \ .•.. _ � . .!. ■ 8 C,TY°f u lic r �ility 1 n n cific ti n CRYSTAL FRQM: Tom Mathisen, Public Wc�rks Director & City Engineer • + - . ..- . - • -- . bATE: June 12, 2014 RE: Consider resolutior� approving P�S, Order Ad =Project #201�-�10 On January 21, 2014, the Council appraved the proposal frc�m Kodet Architectural Graup LTD., to prepare the plans and specifications for the new Crystal Public Works Facility. For the past six manths; Kadet and staff have been working diligently to consider all aspects in designing a the facility such that it will serve the r�eeds of the City for the next approximately 50 years. At the June 17 meeting the Gouncil will be requested to take action on various aspects of th� project including a canditional use permit and variances for the site and building plans, and the authorizatian of a contract for demolitian of the farmer Knighfis of Columbus facility located at 4947 West Broadway Avenue. These actions by the Council and the attached resalution approving the plans and specificatians and autharizing the advertisement for bids, are the most recent actions to be taken in a ane year process to get the construction of the r�ew facility ta this point. The attached timetable is the most current schedule that will have the project ready far accupancy by late summer of �015. It is anticipated that the bids will be opened on Tuesday August �2, and brought to the Council far consideration and action at the August 19 Cauncil meeting. lt is recommended that the Council adop� the attached resolution, approving the plans and specifications and ordering the advertisement for bids. ectfully su itted, ,, e= ,, � �1"homas A. Mathisen City Engineer/DPW i:/pubworkslprojects/2d1412014-10 PW Facil Design ConstlApproveplanspecorderadmem CRYSTAL PUBLIC WORKS FACILITVREGULARAGENDA#8 TIMELINE - UPDATED 6/09/2014 6l4 Demolition Request for Proposals sent to contractors 8� posted on city website 616 Abatement complete (except for flourescent lighting which will occur immediately prior to demo) 6/9 Notify MPCA of upcoming demolition 6/9 Walk-through for demolition contractors 6/9 Planning Commission holds public hearing and considers the bldg 8� site plans, CUP, variances 6/16 Request & schedule disconnection of city utilities, Xcel & Centerpoint 6/16 Demolition proposals due at 1:00 6117 Council - public hearing on street easement & ROW vacations 6/17 Council - consider the bldg & site plans, CUP, variances 6117 Council - authorize demolition contract 6117 Council - authorize construction bid advertisement and preparation of plans & specifications 6123 Commence demolition 6125 Send bid advertisement to Sun Post (Kodet will send it to Finance & Commerce and exchanges) 7/3 Construction bid advertisement -1st publication in Sun Post 7/10 Construction bid advertisement - 2nd publication in Sun Post 7115 Kodet completes bid packet including detailed plans & specifications 7117 Construction bid advertisement - 3rd publication in Sun Post 7/25 Demolition complete 7/31 Construction bidder tour 8/1 Surveyor to complete an updated topo for bid addendum 8112 Construction bid opening 8119 Council - award bid for construction Commence construction ASAP after bid award Construction complete in summer 2015 � 1 � 1 1 �� . .\... ....! \ .•.. _ � . .!. ■ RESOLUTION NO. 2014 - APPROVING PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT FOR BIDS — PROJECT #2014-10 CONSTRUCTION OF NEW PUBLIC WORKS FACILITY WHEREAS, at the January 21, 2014 Council meeting, the Council accepted a proposal from Kodet Architectural Group, LTD., to prepare the plans and specifications for the new Crystal Public Works Facility; and WHEREAS, said plans and specifications have since been prepared and are ready for Council approval; and WHEREAS, in order to keep the project on schedule it is important to advertise the project as soon as possible. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL, MINNESOTA: 1. Such plans and specifications are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and other appropriate advertisement outlets, an advertisement for bids for the making of such improvements under such approved plans and specifications. The advertisement shall specify the work to be done, shall indicate a date that the bids are due, at which time they will be publicly opened at City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at a subsequent Council meeting. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 5% of the amount of such bid. Adopted by the Crystal City Council this 17th day of June, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk L•/Pubworks/Projects/2014/2014-10 PW Facil Design Const/Approveplanspecorderadres � 1 � 1 1 .\... ....! ,. f.. _ � . f.. 1 J ��,�,� of' e OraridU CfiYSTAL DATE: June � 1; 2014 TO: Mayor and City Cauncil - n � � �� FR(JM: Anne Narris, City Manager �;- SUBJECT: Resalution Dissolving Five Cities Transportation Project BACKGROUND: The Five Cities Transportation project is a jaint pawers organization inciuding Brooklyn Center, Golden Valley, New Hope, Robbinsdale and Crystal that was established in � 985 to provide limited transportation to seniors and other eligible riders. Laidlaw and First Student provided the vehicles and drivers for the program from 1986 to 2010. Starting in 2011, Five Cities contracted with PRISM Express to provide these services. L.a�t fall we received notic� from PRISM Express that they were discontinuing their services. As a result, all the patrons of the Five Cities program received notice the service would no longer be pravided and available. The natice did also state that the Five Cities board (the city managers) wauld be evaluating the program and whether there wauld be options for re-establishing the program in same form. In February, the five city managers met to determine fhe best action for Five �ities. Ridership over the last years has declined while the subsidy per rider has increased over time. There are ather transportation providers available through Metro Mobility and Metro Transit and private providers. In addition, local grocers provide grocery delivery service. Between the declining usage, increasing costs and alternatives for many current users, the Five Cities Transpartation vated to end the Five Cities Transportation project. Because this is a jair�t powers arganization, ending the service and dissalving the joint powers organizatian requires a resolution (attached) adopted by the city council af each of the five participating cities. R�COMMENDATIt�N: Recammend appravaf of the resalution terminating the Five Cities Senior Transpartatian project. Attach: � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i J CITY OF CRYSTAL RESOLUTION #2014 - RESOLUTION PROVIDING FOR NOTICE OF WITHDRAWAL BY THE CITY OF CRYSTAL FROM THE FIVE CITIES SENIOR TRANSPORTATION PROJECT AND TERMINATION OF THE PROJECT WHEREAS, the cities of Brooklyn Center, Crystal, Golden Valley, New Hope and Robbinsdale (the "Five Cities") are signatories to that certain "Joint Powers Agreement for the Establishment of the Five Cities Senior Transportation Project" ( the "JPA); and WHEREAS, the JPA was implemented in 1985 to assist seniors in the five cities with transportation needs to complement existing transportation programs by other area agencies (the "Five Cities Project"), to be managed by the "Five Cities Senior Transportation Executive Committee" (the "Committee"); and WHEREAS, over the years new and existing public senior transportation programs now offer a variety of senior transportation services, resulting in the Five Cities Project duplicating existing services; and WHEREAS, the Five Cities Project is no longer necessary to provide effective transportation services for seniors in the opinion of city councils of the Five Cities; and WHEREAS, the JPA permits the termination of the JPA and the Five Cities Project upon notice to the other member cities and withdrawal by at least four of the members; and WHEREAS, the Five Cities unanimously intend to withdraw from the Five Cities Project and terminate the JPA. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Crystal that this resolution provides notice of the City's intent to withdraw from the Five Cities Project, and upon the withdrawal of the other members, terminate the JPA effective as of July 30, 2014. BE IT FURTHER RESOLVED that the city manager is directed to transmit this Notice of Withdrawal to the other member cities; the city manager is further directed to participate with the other members of the Committee to expeditiously wind up the activities of the Five Cities Project, dissolve the Committee and distribute the assets of the Committee as provided in Section 5 of the JPA. Adopted this 17th day of June, 2014. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk 443827v2 MTN CR205-30 � 1 � 1 1 .\... ....! ,. f.. _ � . f.. 1 J #` w• i ' i• �: • •' •� •!• , � ..» This AGREEMENT is being made and entered into as ,�� of the �~ day of �� ,�,,;.; .�.,s�� ► 19 $ 5, by and between the —� , cities of Brooklyn Center, Crystal, Golden ValTey, New Hoper and Robbinsdale, all municipal corporations of the State oi Minnesota, (hereinaf�.er referred to collectively as the Five Cities and WHEREAS, the Five Cities lie in close proximity to each other; and WHEREAS, each of the Five Cities have determined that their respective populations age 60 and older have unmet transportation needs; and WHEREAS, each of the Five Cities currently sponsor arid support programs for their populations aga 60 and older pursuant to Minn, Stat. section 471,15, et. seq.; and � � . . .- . .- - . -. . . . . - Five Cities to combine resaurces for the purpose of providing a senior transportation program on a limited basis and have determined that it is in their best interests ta undertake this project as a joint and cooperative project. under Minn. Stat. ��ction 4?1.59; anci WHEREA�, the program would meet specific needs far the populations of 60 years and older and would compleznent existing transportation programs pravided by ather area agencies; and WHEREAS, an executive cammittee, con�isting of the City Managers from the Five Cities, or r�presenta�ives of the City 0 Manager, would administer the Senior Transportat��i�9 WHEREAS, each of the Five Cities would have equal representation on the committee; and WHEREAS, each of the Five Cities would receive a minimum of 15� of the availability of the Senior Transportation Program services for its resi�ents. NOW, THEREFORE, in consideration of the mutual undertakings herein, the parties to this Agreement agree as follows: SECTION 1 GENERAL PURPOSE It is the general purpose of the parties to this Agreement to jointly and cooperatively plan, provide, and administer a senior transportation program in order to reduce to the greatest practical extent the public expenditures necessary to provide such a program. SECTION 2 FIVE CITIES SENIOR TRANSPORTATION EXECUTIVE COMMITTEE 2.1 Establishment. There is hereby established the "Five Cities Senior Transportation Executive Committee" (Committee) whose membership shall be appointed in accordance with the provisions of this section and whose duties shall be to carry out the purposes contained herein. 2.2 Membership; Appointment. The governing body of each of the Cities shall appoint their City Manager and one additional representative as members of the Committee to administer the Senior Transportation Program. Each member shall have one vote. Appointment to the Committee shall be evidenced by a certified 2 REGULAR AGENDA #9 copy of a resolution of the governing body of each City, filed with the City Manager of the City of New Hope. 2.3 Lead City. A Lead City will be determined by a majority vote of the Committee. The Lead City shall assume the responsibility for fiscal management and daily operations of the Senior Transportation Program pursuant to the by-laws established by the Committee. 2.4 Term. Members of the Committee shall not have a fixed term but serve at the pleasure of the governing body of the City appointing the member. 2.5 Vacancies. A vacancy on the Committee shall be filled by the City whose representative position on the Committee is vacant. A vacancy on this Committee shall occur by reason of any events specified in Minn. Stat. Section 351.04 or by action of a City removing the member from this Committee. 2.6 Compensation and Expenses. Committee members shall not be entitled to compensation or reimbursement for expenses incurred in attending meetings, except to the extent that the City appointing a member determines to compensate or reimburse the expenses of the member in which case the obligation to make such payments shall be that of the City and not that of the Committee. 2.7 Officers. The Committee shall elect from its membership a chair, vice-chair, a secretary and a treasurer and such other officers as it deems necessary to reasonably carry out the purposes of this Agreement. Al1 officers shall hold office for a term of one year or until their successors have been elected by the Committee. An officer may serve only while a duly 3 � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i J appointed member of the Committee and may be re-elected to an office. A vacancy in an office shall be filled from the membership of the Committee by election for the remainder of the unexpired term of such office. 2.8 Quorum. A majority of the Committee shall constitute a quorum, but less than a quorum may adjourn a scheduled meeting and from time to time. . 2.9 Meeting. Regular meetings of the Committee shall be held at least once per year on a day selected by the Committee. Special meetings will be held at the call of the chair or by any three members by giving not less than 48-hours written notice of the time, place and purpose of the special meeting delivered or mailed to the residences of the Committee members. SECTION 3 COMMITTEE POWERS AND DUTIES 3.1 Employment. The Committee may contract for services, may utilize, upon consent of the City and upon such terms as may be agreed upon by the Committee and the City, existing staff of a City, and may employ such other persons as it deems necessary. Where staff services of a City are utilized, such services shall not reduce the financial commitment of such City to the the Committee. � 3.2 By-Laws. The Committee shall adopt by-laws for conducting its business, including but not limited to the establishment of sub-committees and their duties, the duties and responsibilities of the officers, the detailing of ineeting 4 procedures, the notice thereof, and preparation ��i`nUt��E�� #9 other related staff functions. 3.3 Financial Matters. 3.31 Method of Operation. The Committee may collect and receive money and services subject to the provisions of this Agreement from the Five Cities and from any other sources approved by the Committee and it may incur expenses and make expenditures and disbursements necessary and.incidental to effect the purposes of this Agreement. Funds may be expended by the Committee in accordance with procedures established herein. Order-checks and drafts shall be signed by the treasurer and either the chair or vice-chair or delegated to the Lead City. If this responsibility is delegated to the Lead City, the procedures of the Lead City for approving such expenditures shall be followed. Other legal instruments shall be executed on behalf of the Committee by the chair and secretary. 3.32 Operating Funds. On or before July 1 of each year, the Committee shall prepare an operating budget for the following year for the purpose of providing funds to operate the Committee's business. The budget shall be recommended and referred to the City for ratification only upon 2/3rds of approval of all members of the Committee. After approval, the secretary shall certify the recommended budget to each City on or before September 1 of each year, together with a statement showing the amounts due from each City. Each City shall pay over to the Committee the amount owing in two equal installments, the first on or before January 31 and the second on or before July 31 of the following year. 5 3.4 Audit and Annual Reports. The Committe�E�� F��A�9 be made an annual audit of its books and accounts and shall make and file an annual report to the Five Cities once each year. The audit shall include the following information: a. � c. the financial condition of the Committee; the status of all Committee projects; the business transacted by the Committee and other matters which affect the interests of the Committee. Copies of the annual report shall be transmitted to the clerk of each City. All of the Committee's books, reports and records shall be available for and open to examination by any member or to an official of a City at all reasonable times. 3.5 Gifts, Grants, Loans. The Committee may, within the scope of this Agreement, accept gifts, apply for and use grants or loans of money or other property from the United States, the State of Minnesota, a unit of government or other governmental unit or organization, or any person or entity for the purposes described herein; may enter into any reasonable agreement required in connection therewith; may comply with any laws or regulations applicable thereto; and may hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. 3.6 Contracts. The Committee may make such contracts and enter into any such agreements as it deems necessary to make effective any power granted to it by this Agreement in accordance with the Joint Exercise of Powers Act, Minn. Stat. Section 471.59 and Uniform Municipal Contracting Act, Minn. Stat. Section 471.345. 6 REGULAR AGENDA #9 3.7 Level of Service. The level of Senior Transportation Program service in the Five Cities and in each City shall be determined by the Committee, but in no event shall any City receive less than 15� (as determined by the by-laws) of the total transportation service provided by the Committee. SECTION 4 TERMINATION, WITHDRAWAL This Agreement may be terminated by action of four Cities occurring within a ninety (90) day period commencing with the action of any one City. Withdrawal of any member may be accomplished by filing written notice with the Committee chair and City managers of the other Cities. Withdrawal shall become effective 60-days after proper notice has been given. No withdrawal from this Agreement shall be effective until the withdrawing member has met its full financial obligations to the Committee for the year of withdrawal and prior years. The withdrawal of four Cities constitutes termination of the Committee and this Agreement. SECTION 5 DISSOLUTION OF COMMITTEE The Committee shall be dissolved by termination of this Agreement or upon unanimous agreement of all members. Upon dissolution, all personal property of the Committee shall be sold and the proceeds thereof, together with monies on hand after payment of all obligations, shall be distributed to the Cities. Such distribution of assets shall be made in 7 proportion to the total contributions to the Comn��A�c�GFs�@� #9 costs made by each City. Al1 payments due and owing from a City for operating costs or other unfulfilled financial obligations, shall continue to be the lawful obligation of the City. The withdrawal of Four Cities constitutes a termination of the Committee and this Agreement. SECTION 6 AMENDMENT The Committee may recommend and refer amendments to this Agreement to the Cities. Any amendments to this Agreement shall be approved by unanimous vote of the Five Cities and shall be acted upon by the members within 90-days of referral and failure of a City to approve an amendment within the 90-day period is deemed a disapproval by that City. Action on amendments shall be evidenced by appropriate resolutions of the members filed with the Committee and if approved shall become effective as of the date all such filings have been completed unless a different effective date is otherwise stated in the amendment. SECTION 7 COUNTERPARTS This Agreement and any amendment may be executed in several counterparts and all so executed shall constitute one Agreement or amendment, binding on all of the parties hereto notwithstanding that all of the parties are not signatory to the original of the same counterpart. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day of completed execution hereof by the parties. : !.• —• Oc�ober 21� 1985 Sea1• . , ,'�, � r �' �,� ti ,�� D�ted. ��,.,��.F��:1��;1`rt�.��"�f��— S ec1 i, : �� .��.�-,; / /.,�` 1�1t.2� : `-.. d: �,�. J � t ! ' .� _-�- �..� S�al: Uateti : ,___ ��G��'a��t,! ! �� ,�> Seale Dat eci : REGULAR AGENDA #9 C�`�ip ��' ��ztJ��{�,�'N �E�I�"��2 °1 � . ,:- �„ �, � � $ �,. ��- ,� , ,� � � , ,:..:, ;�° � � � r .a""� f' S� ,�'°' �) , . .. y Manager CITY {7F °"�CRYSTAL ,,� "' ,� ` ,� _ B�y`�`` �,?� �,<f -�� :»'� � rv�,,,-,, t�.�_� `" ,,,, M ay o r � o �-�� . �:�;;.��, � �, ��».��.�.�� :a� City Manager i GOLDEN VALLEY �� gy �� "��'L�'�,�` �;.�,' °� �-- �� :. / � �,��..�m . City � CITY OF �IEW H� E : a r � � �r�°°,� ,� f,��. �'.�!�� < � % �,; x„/ �f �� ,� a � �� . Ci y Manager CiT`.� OF ROBBIt�t�DALE . ,, f B � � � �. � Ci y Manager 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� SECOND WORK SESSION AGENDA Posted: June 13, 2014 Tuesday, June 17, 2014 To immediately follow the Regular City Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at p.m. on Tuesday, June 17, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Norris Budziszewski Therres Deshler Larson Noffmann Revering .• Peak Selton Norton Serres I1. Aqenda The purpose of the work session is to discuss the following agenda items: • West Metro Fire-Rescue District (WMFRD) update • WMFRD Major Apparatus Fund and capital needs • Preview of 2015 WMFRD budget • Recording work sessions for public review • Commission liaisons reports/updates* * Denotes no supporting information included in the packet. I11. Adiournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals wifh disabilities by calling the City Clerk at (763) 531-1145 at /east 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. emorandum ':. C�TY t�t�:: fCRYSTAL DATE: June 11, 2Q14 TO: Mayor and City Council f� ��; FROM: Anne Norris, City Manager�`�� SUBJEGT: WMFD — Quarterly Update, 2015 Budget Preview and Continued Discussian of Funding Major Apparatus At the June 17 work session, West Metro Fire-Rescue District (WMFD) Chief Larson will be present to provide: - A quarterly update on WMFD activities; - A preview of the 2015 WMFD budget; and - Continue discussion regarding funding WMFD major apparatus. 2015 WMFD Budqet The Joint Powers Agreement for the West Metro Fire District requires the West Metro Board to apprave the budget by June and farward it to both city councils for their consideration. The Board approved the 2015 West Metro budget at its April 16 meeting. Both the Crystal and New Hope city councils need to approve the West Metro budget by July 31. The total proposed West Metro budgefi (general fund and capital) far 2015 is $1,974,0OO.OQ, an increase af $10,805.00 from the 2013 budget. This is less than a 1% increase. The general fund budget has been adjusted to reflect the reorganization of staff implemented by Chief Larson over the last year and the removal of the pension from the general fund budget into a special revenue fund. The capital fund co►��ributior� remains at $170,000 and the capital pian has been updated to anticipate the District's capital needs in the coming years. The capital budget is actually increasing by more than the $30,0OO.OQ the cities' contributions increase. The balance of the increase will be covered by the capital fund balance. Rccording to the District funding formula, Crystal's share of the 2015 budget is $972,159.47, an increase of $3,945.18 (.04%), over Crystal's share in 2014. l . �. ' ` � : r � , / + . . � � � � .r � � � � r � � � � � . • / i�- . • : •�- - 1 •�- . • • •�- - 1 • . • • . • -- . • - .• . �. + 1 i Funding Major Apparatus In May the Council discussed funding major apparatus for WMFD. During that discussion, the Council requested additional information regarding the major apparatus needs for WMFD into the future. Chief Larson will have that information at the work session. Currently, WMFD has separate funds for general operations, pension, capital equipment, and major apparatus. The general operations fund is the District's annual operations budget. The Capital Equipment fund was established to fund equipment and 10 staff vehicles purchases. The Major Apparatus fund was established to fund the purchase/replacement of 4 engines, 1 aerial truck and 4 rescue vehicles. The District has a fund balance policy (attached) which has been revised over the years. The current fund balance policy provides that the District will strive to maintain a general fund balance equal to 10% of the annual general fund budget. The fund balance policy has been revised to reduce the amount needed for the general fund balance as both cities are invoiced and pay their contributions on a monthly basis, so there is sufficient cash flow for most District expenses. The Major Apparatus fund was established to fund future replacement of major vehicles (engines, aerial and rescues). However, during a work session of the District Board and both city councils some years ago, it was agreed both cities would fund their respective portions of the costs of replacement of major equipment rather than having the District save for these purchases. Over the last 18 months, Chief Larson has worked on a stable capital equipment plan over the next 11 years so that the cities' contributions are predictable with modest, planned increases and equipment is replaced or purchased on a scheduled basis. In the last 12 months, 1 of the 4 rescue vehicles has been replaced with a smaller, less expensive vehicle, utilizing funds in the Major Apparatus Fund. The cost of this vehicle was approximately $90,000. An additional 2 rescues will be purchased late in 2014 at an estimated cost of $190,000. After these purchases, there will be a balance of approximately $100,000 in the District's major apparatus fund. The WMFD Board requested both city councils review funding for major apparatus (whether each city will continue to plan for its share of the costs or whether the District should be saving for long-term major apparatus purchases.) Both city councils will be discussing this in June and then together with the District Board at the August work session/joint meeting. Attached are the current WMFD Fund Balance Policy and the memo from Matt Mayer with Proposed Policy Revisions. To: From: Date: Subject: i' j � Anne Norris and Kirk McDonald Sarah Larson, Fire Chief . � . 2015 Draft General Operating Budget �ine Item Explanatory Information for Reductions and Increases from 2014 �l��r �A��ur��ir�� d�s 2015 Draft Budgets Proposed West Metro Fire-Rescue District 2015: General Qperating Budget - $1,604,000 Special Revenue Pension Fund - $200,000 Capital Fund Contribution - $170,000 Total $1,974,000 2014 Approved Budget with Reorganization -" Approved West Metro Fire-Rescue District 2014: General Operating Budget - $1,543,195 Special Revenue Pension Fund - $250,000 2014 approved general operating budget prior to reorganization is the total of the above general operating budget and special revenue numbers or $1,793,195. Capital Fund Contribution - $17Q,000 Total $1,963,195 This is a 2015 contribution increase of $10,805 or 0.5% increase over 2014 for al) budgefis. The Board approved budget has also been updated to reflect the new accounting codes approved at the November 14, 2012 eoard Meeting. TP�� it�r�r� ir� r�d id�niifyr �h� ��,�r°cr��d �c��ar��i�ag c�rc�e ch�rag�s, ihe �aard approved reorganization af the 2024 Budget at their November 13, 2013 meeting. Line Item Explanatory Information for Reductions and Increases � 61500 Regular Salaries $510,000 —This line has increased by $30,000 from 2014. This includes all full-time positions and consideration of step increases and 2% COLA that at least one City bargaining group has settled for 2% in 2014. 62000 Part-Time Salaries $320,000 —This line item has increased by $7,380. This includes all paid on-call positions and consideration of a 2% COLA that at least one City bargaining group has settled for 2% in 2014. 62XXX Part-Time Inspector Salaries $63,000 —This line item is new with the reorganization and has increased by $2,700 this includes the 3 part-time inspectors and consideration of step increases and 2% COLA that at least one City bargaining group has settled for 2% in 2014. 62200 PERA $87,000—This line item has increased by $11,400. This increase is due to an employer contribution increase to 16.2% for Police and Fire PERA in 2015 and all full-time staff are now in Police and Fire PERA. These full-time employees no longer earn relief association pension. 63000 Pension $200,000 — Removed from the general operating budget in 2014 and put into special revenue pension fund. The contribution to this fund decreased by $50,000 due to an increase in state aid and our total potential liability decreasing.. 65500 Uniforms $10,000 — This line item has increased by $2000. We will hire 6-10 new firefighters in 2015. Insurance 63800 Health Insurance $75,000 - This line item has been increased by $4,000 to account for the estimated 10% increase in premiums and an additional employees using opting in for health insurance. Open enrollment for 2015 is in November 2014. 63900 Insurance LTD $5,000 —$ 800 increase due to age and rate increase for six full-time staff for 2015. 64000 Life Insurance $550 -$75 increase six full-time staff for 2015. Supplies 70500 O�ce Supplies $2,500 -$200 increase based on increased number of part-time staff and historical usage. 75500 Tools and Equipment -$4,150 -$1,150 increase based on historical data and input from logistics. 77000 Turn Out Gear $15,000 -$10,000 decrease based on terminating the Lion Total Care Program for our gear. Service 80200 Consultant $6,000 -$2,000 decrease based on completion of reorganization. 80800 Medical Exams $8,000 -$2,000 decrease based on hiring 2-3 firefighters for the 2016 recruit class. Communication and Delivery 81200 Telephone $22,000 -$3,000 decrease based on removing phones and air cards from service. 81600 Radio Units $23,000 -$2,000 decrease based removing mobile data computers (MDC) from service. Utilities 83400 Water/Sewer $8,500 -$500 decrease based on 2013 preliminary year end financials . 83600 Gas $20,000 -$5,000 increase based on 2013 preliminary year end financials and historical data. Contract Maintenance 84200 Building Repairs $10,000 -$900 increase based on the 2013 preliminary year end financials. 84400 Equipment Repairs $22,000 -$1500 increase based on the 2013 preliminary year end financials and input from logistics. 84600 Vehicle Repairs $52,000 -$4,000 increase based on the annual maintenance costs of the engines. 84800 Information Technology $35,000 -$2,000 increase based on 2013 preliminary year end financials. Rent 85400 Office Equipment Rent $7,000 -$1,000 decrease based on 2013 preliminary year end financials. Dues, Subscriptions, & Training 86200 Dues and Subscriptions $2,000 -$600 increase based on the 2013 preliminary year end financials. 86600 Books $1,500 -$1,500 increase based on the 2013 preliminary year end financials. 86900 Licenses & Permits $0 -$5,000 decrease reoccurring cost every 3 years for Firefighter Licensure. Miscellaneous None 'xnue 50100 - CiN Contribution Operating � City Contribution Pension City Contribution Capitai Special Revenue (und Reuenue Wes4 Me4ro Fire -Rescue District Dlaf4 2pi5 General Opera4ing Budge4, w(Pension, Capitai &Special Revenue Fu�ds 2010 20N 2012 2073 2073 2074 201A 2615 Actual Actual Actual Approved December Approved Reorganization DRAFT Amount Amount Amou�t 6udaet Financials BudaM ,9. . ,9 . , ,6.8 . . . , 5 .4, .04, 0 250,000 20Q000 163.997 163.997 144.577 139,600 170,000 170,000 170,000 2,012,777 1,833,277 2,046,313 1,927,300 7,743.314 1,963,7ss �,atis,ia5 i,airt,uuu ExpendHures Personnei 6150d - Regul�rSalaries 421208 448,271 461,391 468,700 417,545 475,000 486,OR0 510,000 61501 - 5everance 52,893 62q0U - Rart - Time Sa�aries 339,528 337,204 335,019 353,500 367,399 360,570 312,820 320,000 82XXX • Part Timelnspectors &0,2Qi1 63,000 622Q0-PERA 54,019 60,851 62,074 62,600 51,208 70,000 75,GOd� 87,000 &PSpa-9aciai5ccuriiy&Medicare 35831 35,876 35,596 37,350 39,096 37,350 �5,0�0 37,000 630➢4=FirePension . 253,827 . 28T,2X0 ��. 241,91& 2$0�500'..... '�. 19d.022 . 280,600 . .. . 63260 - Flez Spendinq � � � � � � iZ$) � � � � � � 65500-Uni(orms 5,981 5,541 6,467 6,000 5.958 8,000 8,000 70,000 Insurance 63500 - Health Savings Account - HSA 63600- Dentalinsurance 786 63&Q4-Hcaitfiinsueance 45,774 58,866 46,074 53,500 43,047 59,000 fi1,�t7Q 75,000 63900 - Lond Term Disabiliry 3,222 3,222 4,000 2,275 4,200 4,200 5,000 64000 - Life Insurance (556) 344 458 400 (320) 475 475 550 64500 - Workers Comp Insurance 46,167 46.178 40,968 48.500 47,351 55,000 55,000 55,000 65d60 - Unemptoyment insurance - Supplies - 70500-0fficeSupplies 2,455 2,199 2.207 2,300 7.855 2.300 2,300 2,500 72500- qeaning 2,620 3,726 2,274 3,100 2,549 3,000 3,000 3,000 74000 - Misc OperetinA 10,526 10,438 7,236 10,800 8,978 10,000 70,000 iQ,000 �450Q-GeneraiReRair 2.OE2 2.073 1,21I� i50Q0 - Equipmertt PieRairs &,254 6,84(S� 4,504 75500 -Tools & Equipmen[ 2,982 3,952 3,013 3,000 3,491 3,000 3,000 4,150 76000 - Motor Fuels 13,250 20,638 20,327 25,000 24,467 25,000 25,000 25,00� 77000-TumOutGear 24,402 25,307 19,319 25,000 11,160 15,000 75,000 75,000 77506-Tires 1,764 3.000 25 7800Q - Buildinp ReRairs 2�,411�. 2,674 3.p10 79000 - Fire Prevendon Supplies 1,465 4,119 8,504 10,000 70,647 70,000 5,000 8,000 Service - 80200-ConsNtant 3,030 5,605 8J00 70,000 5,673 8,000 8,000 6,000 60400-0therContract 757 391 1,700 404 1,100 iJO� 7,100 80600-LegalFees 73.074 19,577 30,719 7,500 73,534 12,000 12,000 12,000 80800- Medical Exams 12,391 7.725 9,459 5,000 10,692 70.000 70,000 8,000 Communication and Delivery - 81200 - Telepho�e 22,235 29,664 23,066 32,000 27,745 25,000 25,000 22,000 87400-PostageBDelivery 1,786 1,471 1,330 1,500 495 7,500 7.500 1,500 87600 - Radio Uniis (leasing, maint. tees, repaire and parts; 65,573 23,204 21,559 28,700 30,489 25,000 25,000 23,000 &P8[J@-�Cammunications 4,14& 4,775 3,234 - Utilities � - - 83200-Electric 24,755 24,624 24,763 25,000 25,248 24,000 24,000 24,000 83400- Water/Sevrer 8,080 7,795 9,444 8,50D 8,737 9,000 9,000 8,500 83600-Gas 20,005 21,3�4 14,060 25,000 21,289 15,000 15,000 20,000 83800-Refuse 1,445 7,733 849 1200 1,797 1,200 7,200 1,200 -- ��'��ConiractMaintenance - 84000-BuildingMaintenance&Cleaning 9,481 11,297 9.360 72.000 70,367 12.000 72,000 12.000 84200-Buildi�gRepairs 3,767 4,347 4,735 9J00 8,488 9,100 9,100 10,000 84400- Equipment Repairs 10,676 12,003 11,813 20,500 20,317 20,500 20,500 22,000 84600-VehicleRepairs 78,975 51,672 46,219 53,000 72,407 48,000 46,000 52,000 8470Q - Grounds AAaintenance 763 - 84800 - Information Technolopy 29,360 29.367 41,436 36,750 38,735 33,000 33,000 35,000 Rent - 85400 - OKce Equipment Rent 6,815 6,950 6,573 7.000 7.005 6,000 6,000 7,000 II56oQ�-8erviceGantracis 5,p76 7.745 4,956 Dues,�5ubscriptions, & Training - 66200-Dues&Subscriptions 845 1,370 1,082 1,400 1,823 7,400 1.400 2,000 86400-Awards 5,782 2.457 6,000 3,000 3,370 3,000 3,000 3,000 86600 - Books 2,454 3,565 3,172 3,000 1,896 3,000 3,000 1,500 86800-Treining 28,515 39,809 35,499 30,000 44,660 30,000 30,000 3Q0�0 86900 - �icenses & Permi(s 5,000 5,000 Miscelianeous - 87200-Advertising-Employee 456 1,736 321 7200 1,000 7,000 7.000 87400-PrintinA 747 1,516 535 7,500 2,236 1,000 1.000 1,000 67500-Generallnsurance 29,726 26,490 32,935 27,500 34p23 33,000 33,000 33,000 87700 - Financiai Services 36,561 49,846 50,722 37,000 45,854 37,000 37,000 37,000 87900 - Debt Service Pri�cipal 87901 - Debt Service Interest Total General Operating Facpenditures Special Revenue Pension Fxpenditures Total Generol and Pension Expenditures Capital Fund Expendi[ures Total General, Pension, Capital Special Revenue Fu�d Expenditures Total Expenditures 7,70 . .767.131 , , 71 t. 8. . 08. 45 , 9. 95 i. 4, t, 04,0 250 000 200 000 1,700,036 7,767,731 7,706,811 1,787.700 iJ06,645 7,793,195 1,793,195 1,804,000 170 368 277 090 463 655 275 086 576 557 . 576 557 220 800 1,870,404 2,Od4,221 2,N0,466 325 458 2 609 1,810,729 2,044,679 2,113,W5 Note: Amounts Exclude $2.5 million in revenue and expenditure capitai aciivity 2,062,786 2,066,786 2,363,752 2,363,752 2,024,800 2,363,752 2,363,752 2,024,800 -� - - r - . . . . . y + ., i . . - - 1 : ..- ((a/A) +(p/P) +(v/V)13) x 100 = Percentage of total budget due from specified municipality a= municipality's avg. calls over 5 years p = municipality's population (2010 census) v= municipality's taxable market value in millions ..- . : .:: � . . . A= district's avg. calls over 5 years no mutual aid P = district's population (2010 census) V= district's taxable market value in millions Percentage a/A • 47.72% 52.28% Percentage pIP . 52.13% 47.E7% Percentage v/V 47.89% 52:11 % District 1,316 42,490 2,372 49.2482% 50.7518% 10Q.00% 4/4/2014 7:09 PM West Metro Fire & Rescue District Capital Budget Projected Actual Actual Actual Actual Actual Budget Budget Budget 8udget Budget Budget Budget Budget Budget Budget 8udget Budget 2009 2010 2011 2012 2013 2014 2015 2016 20ll 2018 2019 2020 2021 2022 2023 202A 2025 Beginning Fund Balance 592,622 513,977 1,985,909 3,299,483 787,923 835,355 436,974 390,369 256,071 116,851 -9,814 33,637 41,055 -38,740 -]3,184 14,250 98,572 CityCnh2tibutiahs:�nassiBned��. ��:25Aq94 163,991 163,99T iA4,577; 139,�� iTb,bIXi I70,OW 2C]C},OOP�...: 216:� �: 210.tM70��: 220,dW 220.(#7R 22B,f%Hi 230.(M%1��.: 23b,W0 235,0� 335�,�..:. City Contrib: designated fire engines �� 1,250,000 1,250,OW � � � � � � � � SalesofCapitalAssets k233 700 14,546 59,045 55,180 OtherRevenue-InterestJMisc 50,601 5,393 -4,A31 6,267 3,910 4,177 2,195 1,952 1,280 584 -49 168 205 -i94 -66 71 493 Trensfer from General or Special Fund 162,216 166,558 176,206 129,528 Total Revenue 271,324 1,582,300 1,590,664 386,095 328,518 17d;177 172,195 201,952 211,280 230,584 219,951 220,168 228,205 229,806 229,934 235,071 235,493 TotalExpenditures 349,969 110,366 277,090 2,903,655 275,086 510,557i 220,800 336,250 350,500 337,250 176,500 212,750 308,OW 204,250 202,500 150,750 152,W0 EndingiundBalance 513977 1985909 3299483 781923 835355 438974 390369 256071 116851 -9574 33637 41055 -38,740 -13,184 14,250 98,572 182,065 Prepaidtruckconstructio� 1,737,362 2,237,362 Truck expense carry-over 557,270 eoardapprovedcarry-overs 202,W0 221,500 Major Apparatus Carryover (Per f/B Policy) 116,591 239,935 Capital W rryover (Per F/B Policy) 49,967 52,8 FundBala�ceCommitted: 0 1,737,362 3,163,190 5,297 FundBalanceUncommitted(Assigned): 513,977 248,547 136,293 67,626 To[al Fwd Balance 513,977 1,985,909 3,299,453 781,923 wuoia�eaeaow�n �s�ew¢aw�n� iscwr«oa��z zou-rozss.,,.�,.,vm�n�«,r«ap�.iww upa,�m�a1o�3 na,„2.,iv �"� Year Gurchased Pro�ectOxsaiptton AUMINSTRATIDN%iECHNOLW Y Oi+gdng Computerworkstations On�going Laptopvrorkrtatioiss Ongd�g Printers Ongoing Tabiets 2(l09 SeantySystemUpgade 2009 LC�ProjeRors(portable) 200J LCOProjeaor(fixed) ZOC6 AudioRemrder 2009 Telephone 1OG15 ChcoAccessPointr LOGIS Fire Wall LO(i15 Cablir�gmultimsinglemode I.OGiS Sta[ionlSwRchUpgrade tOGiS SiMion25wR<hUpgrade 10615 WifiCOMroller tOGIS Wifirepiarementforobsoletewit LOGIS Estimated�ogisCost BUILDING Station 12008 S[Mion2200] StationFioorRecoa[ing S[ation 3 2012 . ��:.12005 ��22004 APParatusBaYPainting . �[ion32011 Station 12008 Station 2 2006 In[e�ior PaiMing Station 3 2005 5[ation 12000 StMion 2 2001 Training Room i�rniture Station 3 2W5 Sta[lon S 2005 Sta[ion22005 OfficeF�rniture Station 3 2012 Station 1(]) s�aem�z�s1 ae�neaa000rs S[ation 3 (9) Station 12012 Station 2 2012 Intenor tigMing Station 3 2012 5[ation 12006 Station22006 Vehi<IeExhaust5}stems Station 3 2006 5[ation i Station2 SieepingQuarteriumhure 2032 2013 $S,ODO 54,800 $2,OW 52.400 2014 -2025 Capital Plan Board Approved May 15, 2013 2016 2U1] 2D18 2019 2020 2021 2022 2023 202d 2025 $4,800 $4,800 $4.800 $5,000 $5,000 $5,000 $5,000 $S,WO $5,000 $S,OW $2,SW $2.SOQ $2,500 $2.SW 52,500 $3,000 52,000 53,000 $4.000 54,000 $30.00D $1,500 $2.000 $S,OCO $20,C00 $50,000 $10,000 $30,000 $30,000 SOD00 IQ'I00 lIXl�O iCWO iNCO iCt'b0 $45,000 $45,000 $30.000 ' $30,000 $30.000 520.W0 '�. $20,000 $30,OD0 510,000 S20,000 $2,W0 $6,000 ,. $SR,Odb.: $11,300 $14,000 YearPurchased ProjtttDesnipNon 5[a[ion I ]008 Station2 KRchent Station 3 Sta[ion i Sta[ion2 BathroomUpgrades StMion 3 Station 12W8 Station22W6 Carpeting/AkemativeFiooring Sta[ion 3 2005 Siation 12031 Station22005 WashingMahines Station 31991 Station11985 p�gsureWazhers 5[ation 21972 5[ation31991 Sia[ion3Gress�reWasherSys[em flFSPIRATOAY PROTECfION EQUIPMENT Sta[ion 12C0] Station 2 ]00] 50-SGBA on 3 200/ ��'.n 12006 �� :12200] 3�fiiiStMions ... �.;un 3 2011 � 5[ation 11995 5[at1on23995 3-Brea[hingpirCompressors Station 31999 21112 2013 $I1,000 550,000 $50,000 PER50 W1l PROTECTiVE EQUIPMEM zom io-rumouceearsess Sao,000 Towl S4u,000 So POW EPED FQUIPMENT/TW IS 2012 Thermalimagers ]011 GazPoweredFans 2011 ElectricFans 2011 ChainSaws 201i fte5cue5aw 2012 HydraulicRescueTool $25,C00 Tohl $25,OOD $0 COMMUNICATION EQUIPMENT 2005 MDCs $25,000 $2J,500 2004 PortableRadioz5150,000 2004 MobileRadiosJAppara[usandOpeations 555,000 52.W0 2014 -2025 CapiWl Plan Boerd Appraved May 15, 2013 2016 2011 2018 2019 2020 $S,OW $5,000 $25,OD0 $ lO,OW 2023 2022 2023 2024 2025 53,00� 510,000 $SO,ODO $50,000 $50,000 $SO,OW $SO,OCO $SO,OW $SD.000 $SO.OW $50,000 $SO,WO $25,]50 $26,500 $2J,250 $28,� $z8,�50 $Z9,SOJ $3p,Zsp $31,000 $31,150 532,500 $25,]50 $26,500 $2],J50 $�$,OW $28,�50 $29,506 $30,]50 $31,000 $31,]50 532,SW $25,000 $25,W0 $SS,OW $55,000 $35,W0 $35,000 $50,000 $SO.ODO $50,000 $40,000 $40,OW Year Purchased Roject Desaiption COMMUNIUITION EQUIPMENT Ori-Going MinRo�Pagers 2011 PortableRadioBatterie5 To41 TECNNICAI AESCUE EQUIPMENT 2005 PPE 2005 Rope 2000 Hardware 2030 RIT Bags(Equipment 1994 Trailer 2006 Boat BoalMotor 20D5 iw fte5cue5�Rs(9) Tocal MEDKALEQUIPMENr 2009 LUCAS OnGoing 1990 AED 2010 Puhe � 2010 0/2Cylinders Total i1FE SUPftES510N EQUIPMEM Hose Noules Adap[ers/Couplings/Reducers Tob� XAZAflDOUS MATERIAIS EQUIPMENT 2010 6enerator 2W4 Trailer 2010 Misier 20� Ga Monirors Tobl PREVENiION 2030 fire EztinguisherTraining Prop 2009 HazaM House 2013 Sparky(SpetlalWnd) 1999 Display Board Todl TRAINING R¢scue ManiYJns(SpecialFund� Tobl ]A32 2013 2014 $3,]00 $5,500 56,aoo ��89,]00 $2] 500 $5,5� $6,500 52,OJ0 $5,000 $2,000 SI1,500 $C Sa.ow Sa,zoo Sa,za $4.000 $4,200 $9,26[ $5,000 $5,000 $0 $t $3,000 $S,WO $3,OU0 $5,� $! $0 $0 $I $1.000 52�000 2014 -2025 Capital Plan Board App�wed May 15, 2013 2016 201) 2038 2019 2020 55,500 $S,SOD $S,SW $lO,OW $18,OD0 $0 $U $0 $1$,000 $0 $4.200 $A,200 $0,2C0 Se,000 $4,200 $32,200 $4,200 $0 $0 $10,00� $10,000 $0 $0 $30,000 $19r000 $C $5,000 SO $S,OW $0 $0 $[ 510,000 zou zozz mza xoza mss $10,000 Year Pur<hasad Rojzct Pesaiption STpFf/UTiLTY VEHICLES 2033 U-31 ]004 C-il 2W9 G24 200] G31 2003 U-31 2006 G2 2008 G23 2006 U-il 2031 U-21 3030 U-32 Grand Tobl 2012 2004 2011 2013 2013 MAIORAPPARATUS Heavy R¢cue / evaluate Ferial / NeM P�rchaze 2029 Engines / Evalua[e / Fotm Committee 2021 Ligh[ Reswes Gras U[ility Total 2014 -2025 Capital Plan Board Apprwed May 15� 2013 2012 2013 2014 2A35�'�. 2016 201] 2018 2019 2020 2021 2022 2013 2024 JD25 551,500 5�,� $4T�Otltl.; $52.000 $43.000 $45,000 540,000 $51,000 $46,000 S4],000 $44,000 $49,000 548,000 Ssi,soo So Sao,000 ��. 542 am�; Sns aoo Snn o0o Sos o0o Sas,aoo Sa�,000 Saa,aoo Sas,000 Sw,aao Ssi,000 Ssz,000 $304,500 $126,400 $415,OS/ �.. $194,8W ��. $2]3,250 $350,500 $288.250 $176,500 $232,750 $308r� $204�250 $202,500 $150,]50 $]52,000 $90,OW $48.0]D $136,0]0 SS10,OW (2� 5220,000 $SO,OW WEST METRO FIRE-RESCUE DISTRICT GENERAL FUND FUND BALANCE POLICY Purpose The District shall maintain a general fund balance in order to bridge any cash flow needs and to meet obligations for unanticipated expenses such as insurance deductibles, uninsured losses, unexpected increases in supply/utility costs and other budget variables. The general fund budget provides for payroll and benefits for full and part-time employees, supplies, and adequate maintenance of buildings and equipment. Policy The District will strive to maintain a general fund balance equal to 10% of the annual general fund budget of the subsequent year. Calculation of Reserve The general fund balance is calculated based on the most recent audited fund balance of the general fund. 2. The goal for the general fund reserve shall be calculated as 10% of the subsequent general fund budget. 3. Annually the District Board will review the general fund balance reserve. Any amount by which the calculation in paragraph 1 exceeds the calculation in paragraph 2 will be distributed as follows: 70% to major fire apparatus and 30% to capital equipment. These amounts will be considered a committed portion of the Capital Fund balance under the provisions of GASB 54. 4. If the fund balance calculated in paragraph 1 falls below the threshold established in paragraph 2, the board will determine the appropriate action to replenish the fund at the next board meeting or specially called meeting. Provisions of GASB 54 GASB 54 provides for classification of Fund Balance in the following categories: Nonspendable - This category includes the following: Amounts that are not expected to be converted to cash, such as prepaid items or inventory, Restricted — This category includes amounts that have an externally imposed constraint for a specific purpose, by external parties or legislation Constraints are legally enforceable Examples include unspent grant proceeds and donor restricted contributions Committed —This category includes amounts that have a self-imposed constraint for a specific Purpose Commitments require a Board resolution to make the constraint and a Board resolution to change or remove the constraint Fund balance commitment resolutions must be adopted before the end of the year, but the exact amounts can be determined after year-end Assigned —This category also includes amounts that have a self-imposed constraint for a specific purpose The constraint demonstrates the Board's intent The Board authorizes the Chief to assign fund balance that reflects the Board's intended use of those funds Remaining positive amounts in governmental funds other than the general fund are considered Assigned Unassigned — This category includes amounts that are available for any purpose Unassigned fund balance is reported only in the generat fund and in other funds with negative fund balances Order of Spending When a fund has both restricted and unrestricted fund balance, it is the District's policy to use restricted resources first, then unrestricted resources as they are needed. When a fund has any combination of committed, assigned, and unassigned fund balance, it is the District's policy to use committed resources first, then assigned, and then unassigned resources as they are needed. Approved by the Board of Directors November 2, 2000 Modified by the Board of Directors December 15, 2004 (reserve balance adjusted from 25% to 17% of annual budget) Modified by the Board of Directors June 8, 2005 (reserve balance adjusted from 17% to 14% of annual budget) Modified by the Board of Directors November 14, 2006 (distribution of excess to vehicle and capital funds) Modified by the Board of Directors November 9, 2011 (GASB 54 terminology/clarification of use of excess) Modified by the Board of Directors April 11, 2012 (reserve balance adjusted from 14% to 10% with distribution 70% to major fire apparatus and 30% to capital equipment. These amounts will be considered a committed portion of the Capital Fund balance under the provisions of GASB 54) New Business H-1 To: West Metro Administration From: Matt Mayer, KDV Re: Capital Fund Balance Policy Current policy provides for the following components of Capital fund balance at the end of each fiscal yea r: • Committed for Major Apparatus — Amount represents 70% of general fund excess fund balance transfers. This balance is to be utilized only to offset the City's costs of periodic major apparatus purchases. • Committed for Capital Equipment —Amount represents 30% of general fund excess fund balance transfers. This balance is to be utilized for all other capital needs of the District. • Committed for Carryovers — Amount represents board-approved carryovers of unspent capital fund budget authorizations, including Turn Out Gear and SCBA roll-forwards. • Assigned Fund Balance (Uncommitted) —Amount represents the residual fund balance which has accrued over the years from unspent or underspent budget authorizations. Two Issues to Consider 1. As the District looks ahead to its capital needs over the course of the next 10 to 15 years, it may find the Committed for Major Apparatus set aside too restrictive. Currently the next opportunity to utilize this balance (which will have grown to nearly $240,000 by the end of 2012) is 2015 with the planned purchase of rescue vehicles. I understand that an alternative to this purchase may be in the works; if so, the next scheduled major apparatus purchase is in 2025. Without a re-definition of "major apparatus" or a revision to the fund balance policy, there is the potential that the District will be locking up nearly a quarter of a million dollars in available resources for more than a decade. 2. The member cities have demonstrated a desire that their combined general and capital annual contribution to the District is smoothed or level on a year-to-year basis. Because of the nature of capital needs, this can sometimes be a challenge. Allowing a portion of fund balance to be available as a way to smooth these annual contributions would be a valuable tool for administration to help in achieving the member cities' objectives. Recommendations 1. Revisit the 70% major apparatus allocation with the Board. If the board agrees that current major apparatus needs have made this set-aside to restrictive, an alternative would be that both this 70% and the current 30% set-aside be pooled into a"Committed for Future Capital" account that could be used at the board's discretion for any specific future capital needs of the District. .� . . � . �� r � el � �• Purpose The District shall maintain a general fund balance in order to bridge any cash flaw needs and to meet obligations for unanticipated expenses such as insurance deductibles, uninsured losses, unexpected increases in supplyJutility costs and other budget variables. The general fund budget provides for payroll and benefits for full and part-time employees, supplies, and adequate maintenance of buildings and equipment. Policy The District will strive to maintain a general fund balance equal to 10% of the annual general fund budget of the subsequent year. Calculation of Reserve 1. The general fund balance is calculated based on the most recent audited fund balance af the general fund. 2. The goal for the general fund reserve shall be calculated as 10% of the subsequent general fund budget. 3. Annually the District Board will review the general fund balance reserve. Any amaunt by which the calculation in paragraph 1 exceeds the calculation in paragraph 2 will be distributed ° ° to capital equipment. These amounts will be considered a committed partion of the Capital Fund balar►ce under the provisions of GASB 54. 4. If the fund balance calculated in paragraph 1 falls below the threshold established in paragraph 2, the board will determine the appropriate action to replenish the fund at the next board meeting or specially called meeting. Provisians of GAS� 54 GASB 54 provides for classificatian of Fund Balance in the follawing categories: Nonspendable - This category includes the following: Amounts that are not expected to be converted to cash, such as prepaid items ar inventory, Restricted — This category includes amounts that have an externally imposed constraint for a specific purpose, by external parties or legislation Constraints are legally enforceable Examples include unspent grant proceeds and donor restricted contributions Committed — This category includes amounts that have a self-imposed constraint for a specific purpose Commitments require a Board resolution to make the constraint and a Board resolution to change or remove the constraint Fund balance commitment resolutions must be adopted before the end of the year, but the exact amounts can be determined after year-end Assigned — This category also includes amounts that have a self-imposed constraint for a specific purpose The constraint demonstrates the Board's intent The Board authorizes the Chief to assign fund balance that reflects the Board's intended use of those funds Remaining positive amounts in governmental funds other than the general fund are considered assigned Unassigned —This category includes amounts that are available for any purpose Unassigned fund balance is reported only in the general fund and in other funds with negative fund balances Order of Spending When a fund has both restricted and unrestricted fund balance, it is the District's policy to use restricted resources first, then unrestricted resources as they are needed. When a fund has any combination of committed, assigned, and unassigned fund balance, it is the District's policy to use committed resources first, then assigned, and then unassigned resources as they are needed. Approved by the Board of Directors November 2, 2000 Modified by rhe Board of Directors December 15, 2004 (reserve balance adjusted from 25% to 17% of annual budget) Modified by the Board of Directors June 8, 2005 (reserve balance adjusted from 17% to 14% of annual budgetJ Modified by the Board of Directors November 14, 2006 (distribution of excess to vehicle and capital funds) Modified by the Board of Directors November 9, 2011 (GASB 54 terminology/clarification of use of excessJ Modified by the Board of Directors Apri111, 2012 (reserve balance adjusted from 14% to 10% with distribution 70% to major fire apparatus and 30% to capital equipment. These amounts will be considered a committed portion of the Capital Fund balance under the provisions of GA58 54) ��. Memorandum ��fi�L DATE: June 12, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Recording Work Sessions At last year's Council goalsetting sessions, there was discussion about greater transparency of Council deliberations. There was discussion about how to measure if that was being achieved. Since Council meetings are already cablecast and available on demand on the website, another measure suggested was increased citizen attendance at Council meetings and work sessions. There was also limited discussion about communicating work session discussions including summarizing the discussions (in addition to the regular minutes noting the beginning and ending times and what topics are discussed) and having audio recordings of the work sessions. The value of work sessions is they allow the Council and staff to have less formal discussions and to provide a more conducive environment for exchanging information. Work sessions are public meetings and as such, minutes of the work sessions are required for a public record. The Council should discuss whether to supplement the existing practice of minutes of work sessions.