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2014.04.01 Council Meeting Packet4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Te]: ('763) 53l -1000 • Fax: ('763) 53l -1188 • www.crystalmn.gov �� r�� ►�� r�� Posted: March 28, 2014 City Council Meeting Packet for Tuesday, April 1, 2014 MEETING SCI3EDULE , ,,,<<,,,,<<,,,,<<,,,,,,,,<<,,,,<<,,,,<<,,, �� x t, �� t zz, �,zzzz � 1 �z� z zzzz zz,zzz. �� r i r c r 4 { � .. , r� � . � .. . s . e. d, .. { � . � . � .r� r , r� .r� .r� � .r� .r� � i. �.�t{ t�,r . ,F}t� � s s s s s-.��s s s s--� .s.-.�s s-,. s.s..s.-.�s s s s--�s i.. i. . 3ti .t &r. �: .S.i . 11. .l 1 1.l..l 1 l..l. .l..l £ l.. ,.l 1 1.l..l 1 l..l. 5 7 4. a.. .,t. :�..... ,�r. z�,z�,z�,z�,z�,z�,z�,z� . zx. .. � i�f,.' ,� zi,z�,z�,z�,z�,z�,z� fr ;i.,..f,. r.. tf i�i�: 4,t.xrs,.xs,xs,,t,i i��s�: �sc.,,� it: �s£, :;<.lrx s .:.i .:i ..i ..i ..i ..i ..i ..i t. �:t .:i ..i ..i ..i ..i ..G s r s, ,1 t � �t � ,s�.s�.t� �,., � t,� k � S. i i�{ tr r, r r r r r..: t, r r r r r r s,r r c z. a t,� � s, 1, 1 t. f. c.t�{i t..t,r -.s..� .i.i i i.i...�,,1,: t ��s� .tty..i.i.i.i.t.t�. r ..t.i. a. ..r, �.., .},. ttr �'E..i i s , 3 i # ,(e�..1 ki ;� i ,�.. E iFt s, 3 1. .:i �.r � „c,l�, i �� i . .:s 4� .i � .t� .s `, c .st,s.t tl� �i.:t.��4 tc it.l...s� t.i ��3 ..{}�t ri :.,t.,t �i��it:..7� ,�{it:s �.r.�:� i,�E ..;..�,. �tJ7 �7�7�r�..�{ s }f�tjsc i�l.r.�. �.rt�� ,:� tr�... ,ttt�s� .,,;,, �t�,s? �s�.....,, ,�i�� fi,ts.i.,,t � �s�J£a-,:�r}li,�<'?;»v��7�s�,�i„�. }�a`�4 ,, r ,�,��j,ti..,r ';i,<�,. , , �. <„ � k �t.�§r,r} „{r,v��lt„�,�z,f,k{#,< <i„t ;.r�`:�f.ar,.lxtr..�, i. ,l. �..�'��,�zs��k��, t�szt,. ,{..� 6:50 p.m. EDA Regular Meeting Council Chambers '7:00 p.m. Regu]ar City Counci11V1eeting Council Chambers Immediately after Council Closed Work Session to discuss: the Regular City • Attorney-client privilege — update on Conference Room A Counci] Meeting pending litigation Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY use�s may call Minnesota Relay at 711 0� 1-800-627-3529. AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • REGULAR MEETING • TUESDAY, APRIL 1, 2014 6:50 P.M. CRYSTAL CITY HALL COUNCIL CHAMBERS 1. Call to order 2. Roll call 3. Consider approval of minutes from the March 18, 2014 special meeting * 4. Consider tentative acceptance of a proposal from Novak-Fleck to purchase a lot at 5332 50t" Avenue North for construction of a new house * 5. Other business 6. Adjournment * Materials attached � 03/26/14 G:\EDAWgendas\2014\04.01.docx Minutes of the Crystal Economic Development Authority Special Meeting March 18, 2014 President Deshler called the special meeting of the Crystal Economic Development Authority to order at 7:31 p.m. Upon call of the roll, the following members were present: Jim Adams, John Budziszewski, Julie Deshler, Mark Hoffmann, Laura Libby, Casey Peak and Joe Selton. The following staff inembers were present: Patrick Peters, Deputy Executive Director; John Sutter, City Planner/Assistant Community Development Director; Troy Gilchrist, City Attorney; and Martha Ingram, EDA Attorney. Motion by Commissioner Budziszewski (Adams) to approve the minutes fi•om the March 4, 2014 regular meeting. Motion carried. The EDA held a public hearing to consider a resolution authorizing the sale of a lot at 5335 Corvallis Avenue North to Novak-Fleck for construction of a new house. President Deshler opened the public hearing. No one appeared and the hearing was closed. Motion by Commissioner Adams (Libby) to adopt Resolution #2014-03 authorizing the sale of a lot at 5335 Corvallis Avenue North to Novak-Fleck for construction of a new house. Motion can•ied. The EDA considered a resolution approving the third Amendment to the Contract for Private Redevelopment with Crystal Leased Housing Associates I, Limited Partnership [Dominium entity for The Cavanagh Senior Apartments]. Ron Mehl, Senior Developer with Dominium, reiterated their request for an extension to the project timeline and offered justification for a reduction in the earnest money deposit amount as proposed in the Third Amendment from 10% to 6%. Mr. Mehl stated that the current construction bids are still approximately $800,000 over budget, but he reiterated Dominium's overall commitment to the Cavanagh project. Motion by Commissioner Budziszewski (Adams) to approve Resolution #2014-04 approving the Third Amendment to the Contract for Private Redevelopment with Crystal Leased Housing Associates I, Limited Partnership, provided Section 32 (b) of the Amendment be amended to 1) reduce the earnest money amount from $109,431.00 (10% of purchase price) to $65,659 (6% of purchase price); and 2) to eliminate the May 1, 2014 termination date. Motion carried. Motion by Commissioner Budziszewski (Peak) to adjourn the special meeting. Motion carried. The meeting adjourned at 6:53 p.m. Julie Deshler, President ATTEST: Mark Hoffmann, Vice President '- CITY �of �� CftYSTAL EDA STAFF REPORT 5332 50tn New home proposal from Novak-Fleck FROM: John Sutter, City Planner/Assistant Community Development Director ��.� DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director�� DATE: TO: March 27, 2014 Anne Norris, Executive Director (for April 1, 2014 EDA meeting) SUBJECT: Consider tentative acceptance of a proposal from Novak-Fleck for the lot at 5332 50t" Avenue North (public hearing to be held on April 17) Novak-Fleck has submitted a proposal to purchase the lot at 5332 50t" Avenue North for $45,000. Attached are the builder's proposal form, 2012 aerial photo, and preliminary site and house plans. The house would be a split entry with an attached two car garage. It would have 1,237 sq. ft. on the upper level, with an open living-dining-kitchen area, three bedrooms and two bathrooms. It would also have 1,144 unfinished sq. ft. on the lower level, which could be finished in the future with two bedrooms, a bathroom, launury room and very large family room. The house would be custom-built for a specific homebuyer. The size and floor plan would be very similar to 3556 Welcome (completed December 2013) and 4720 Douglas Dr (currently under construction). The required public hearing prior and consideration of a resolution approving the lot sale is scheduled for a special EDA meeting on April 17. Staff expects that the lot sale would close in late April and the house would be completed in summer 2014. REQUESTED EDA ACTION: EDA approval of a motion tentatively accepting the proposal for the EDA lot at 5332 50t" Avenue North. Page 1 of 1 p�oPasa� �v�� Pf�OPQS�i� i� THE EC4�1(�MIC D�VE�OPMEfVT AUTHORITY QF i�iE CITY OF C6�Y5i1�L 5332 �OT" AVENUE N4RTH CHECK 0�1E: � ' BUILDER qFFERS $45,000 TO PLIF2CHA3E THlS LQT � BUILD�R t3F�ER5 ��a0 FGR A 51�-MOfVTH OPTfOhd TO PtJRCHAS� 7'HIS LOT �OR $45,DOQ This proposal is not a purchase agreemant or flther binding contracf. At this time, the Builder is submitting a praposal to purchase this lot anQ build a new singie family house in accor�ance with the RFP GuideNnes, or is requesting a six-manth option for same. !f a builder's propasal is tenta#ively accepted by the EQA board, then EDA staff would w�rk with ihe Buitder to determine the speci�c house plan and pres�nt it at the next EDA meeting. If the EDA boarcf gi�es final approval �t t�at time, the Builder would sign a Purchase & Redeveloprnent Agreement and prQvide �2,000 earnest money for the lot. Qnly after such an Agreement is signed would a binding contract exist between the EDA an�e uiider. Builders may purchase a 6-month option on a lo# for $500, renew�ble for an additional 6 manths for an additior�al $500. Th� option �rovides the builder with exctusive rights to purchase the Ivt and build a house subject to the norrrtal EbR process, requirements and guideEines. As a condition of the option, thE auilder must list the lot with a to-be-buiit house vn the MLS for the duration of the optian. The number af options is limiked: No builder may have options on more than 10% af the EDA's lots, and no more than 50% of the EDA's lots may be under option at any time. BUILD�R: {BuildBr is requfreat io ba a Residentia! Burlding Contracforlicensed by the State of Minnesota.) Name:IV(�� i�� =,1/� n � (� 5fate License f�umber: �� „ { � � � Tet (1 ��.- a� Tet {2}: Fa��71 `f"�� cJ �' aaa�e5s: ��',�,Ql� �1C� ,�1�'� I� Ciry/ScatetZip:�M�A�ii\�,��,�I�� Email: " Q ��/fl.�—ti2 �[:: a � � J Z �� 1 ( Siqnature Qate REQUIRED ATTACHMENTS AND ADQITICINAL I�VF4RMATION: o Atkach one representative exarnple of a house yau woulc� plan to build on f�is fot if your p�oposal is selected. It does not need to show exactly how it would be placed on the lot; it j�st needs to show the approximate size, quality and features you would anticipate a new house would have on this lot. A specific hause plan would be determined after a�rop�sal is tentatively accepted by the E�A. 0 7he EDA wil! only sela lots to builders wha have experience in house construction in Minnesota. Ptease list the addresses af three houses you have built in Minnesota within the last five years, ar attach ott�er evidence of qUalificatian for review by the EDA: , House House � - .�� .,I ' ii � .� � � � --__ - ,,, SUBMI7 PROPQSAL T0: Attn: John Sutter, Crystal EDA, 41�4'I 4ouglas Dr N, Crystal M�V 55422 TEL; �63,531.1142 FAX: 763.531.1188 )ohn.sutterCr�crvstalmn.c�ov PROPOSALS MA Y BF SUBM1TTEt} BY HANQ D�LlVERY, U.S. MAlL, FAX, OR �MAlL j.pdf format}. PROPQSALS NlAY BE SUBMlFTED AT ANY T1ME AHD WtLL BE CONSIaFRED ON A"FlRST CDME, �IRST S�ERVED" BaSIS UN�ESS THE L01'NAS BEEN OPT10NEt? 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T• �� •A � ,,�• � �� J �� ' � e n,. � � ( � � � I� � � \ F � �� i ` � -- i �� `�� i i � _� � ��` �� „ � ------�.� i ' � . i 3, .�' ,. -�$. i' ,,o� \ � � .� .� ,.�=� . . . � s. ; �,, i , � — -- as��----------- �__ � � , � � ov' �I � ��t�o � � /� � _ i— �--- � _ ------ , n _ , (� �.- : � � .i � i,T ry � �� 1 nA I�� 9�� O1 / � I / D . � �� ,�.� � y� �. � \ � \� �� j � n d� �h�y� MS �r oz— eo^ �uqc �tu.+n r ie• r.wr�cszzn roar � �+ 0 - S4 � „ , _v�I_ � { . 1. � e, AG. 7 � - � .\\ , .� �� I--� �i � �� _�_� �' o a •rc b ,� � o�'� 2� � i ° �► � � _ �� ' '�`. "' �� m � � . raoV, �� t��, rcwr� �� ets � —�—J � �� • aa• o,c. � � �itliiL"___ � � \ � \ � bo�o� \ \ � �p \ r`-------fS x � o�i"u�------� I 1 _ � I `\`\�� I � � � . � 3d MP u IR� 1scPli71� I . ��-_=______ �6� ___=====1� �Bb• A�C�J-�T _�V�L F�OOR I'LAY�T � BGNE V4'o1�0° ��, ��5�. � Q,P-- C��'`� � %�' '�� —% �� ' " � �� .�!��,5 . , � � i � �ll�� (,�p.,,� �� y�� I,s � _ �� L�� - �, �B� �� .� �� , ��Q�� ~ �� O �� p��~ p.1 FB � �ll � 1 �� THE CITY MANAGER'S COMMENTS ARE BOLDED. �i�� ar��il 1i��ir�g r �i i April 1, 2014 7:00 p.m. Council Chambers I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE II. BOARD OF APPEAL AND EQUA�IZATION MEETING WITH PUB�IC HEARING The Council will recess the Regular City Council Meeting to convene as the Board of Appeal and Equalization: a. Receive presentation regarding the 2014 Assessment from Hennepin County Assessing Division; b. Open the public hearing to take comments from property owners (names and addresses must be stated). c. Close the public hearing and take action on 2014 Assessment Roll. d. Adjourn the Board of Appeal and Equalization Meeting and reconvene the Regular City Council Meeting. III. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Regular City Council Meeting from March 18, 2014; and b. The Council Work Session from March 18, 2014. IV. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of lawful gambling application for an exempt permit to conduct bingo, raffles, and pull-tabs at 7301 Bass Lake Road for a church festival August 1- 3, 2014, submitted by the Church of St. Raphael; Crystal City Council Meeting Agenda April 1, 2014 4. Approval of a solicitation license for Terrance Hautala of Custom Remodelers, Inc. to go door-to-door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement projects; 5. Approval of a resolution adopting a new polling place for Ward 3, Precinct 3 in the City of Crystal; and 6. Approval of a resolution closing the Housing Replacement District #1Tax Increment Financing District. V. PUBLIC HEARING The Mayor will open a public hearing to receive comment and Council consideration of a resolution regarding liquor license fee increases. During last year's budget discussions, staff suggested adjusting several liquor license fees to more accurately reflect staff time in managing and administering these licenses. After the Council reviewed the staff time involved in processing liquor licenses, it was agreed a hearing should be scheduled to consider the increased fees. Notice of the proposed license fee increases was provided to all potentially affected license holders. Recommend approval of the resolution making these license fee increases. :_ _�_ _��_ 1. The Council will consider bids and a resolution awarding contract for Council Chambers AV and �ighting Rehabilitation Project #2013-19. There are funds in the 2014 PIR budget, provided by cable franchise fees, for upgrading the audiovisual equipment and lighting in the Council Chambers. The upgrade will also allow for remote access by a councilmember, if necessary. Recommend approval of the resolution awarding the contract for this work. 2. The Council will consider a resolution establishing dates and offices for the 2014 municipal election. By law, the Council is required to establish dates and which offices will be on the ballot for the 2014 municipal election. In 2014, the offices of Section 2 Councilmember, and Wards 1 and 2 Councilmembers will be on the ballot. The primary election is scheduled for Tuesday, August 12 and the general election date is Tuesday, November 4. Recommend approval of the resolution. •- •� (Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. Individuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments and no items may be addressed more than ten minutes. The Council will not take action Page 2 of 3 Crystal City Council Meeting Agenda April 1, 2014 on items discussed during open forum or discuss matters under pending or threatened litigation; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up. No comments will be taken during tonight's Open Forum regarding the Ramirez matter or Officers Watt and Erkenbrack or other current employees. The Council is well aware of the issues and concerns of inembers of the community group, Communities United Against Police Brutality and Crystal residents. The group's members have attended many city council meetings and have been in contact by telephone, email and written letter. The city has responded many times to requests for information. The city will provide any public information available in the future. Citizens are invited to communicate with city staff or the Mayor and Council by email or letter about this or any other topic.) V111. INFORMATION AND DISCUSSION a) The City Council will hold a work session on Thursday, April 10tn at 7:00 p.m. in Conference Room A at Crystal City Hall. b) The Crystal Business Association meets on Wednesday, April 16, at 8:30 a.m. in the Community Room at City Hall, the meeting is hosted by Almsted's Fresh Market. c) Citizen Input Time will be held from 6— 6:30 p.m. on Thursday, April 17 in Conference Room A at City Hall. d) The next City Council Meeting begins at 7:00 p.m. on Thursday, April 17, in the Council Chambers at City Hall. IX. ADJOURNMENT F:��1��1�[e�Yy:l�l�l�l��i7�%1�:71�i��iyC! � �: � � � � � �: � � � � �: � �: � � �: � � � �: �. � $ , � t; z,z z,z ,z ,z z z z z z z, z z,z z,z ,z ,z . � � �:�:� � �:�:� �:� �{ � � �:� � � �:� � �:� . {.�.. 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J (. �.£ { .�. c :. 1 , i . . �j. l . t ,t .t t ,aJ.i .>t t t .t :i$� 3.. .t. -r zt..t�. t t�. f t zt t�. t t�. .l .� �. .t. {.. }i� $ r r, ! �. � �. z� f f„ 3 � �. �. � z# s � s t 4 t c l... s.�, .f. ,} i.� .S. .:r 1 .��.Sr 7...sa, x t# .{?;i r�..r s. ;..>�i�+ ta; x..t# ; r.�l} rt��..{„3. ,i ��}i} f.�i. !:'. t,�?.:�:t,W;,hd�,�i4t,��a1Z,��t�t ,.��}Jti{�5'..1?�`,��li�h,.,l;tu,3i.��rfi��f�..,'t�,i.:..�}3<frsfi>< �:�s�,�.,, ,��s,+„ } ��s�� );�t,r;t�t�{��fu,�t�,>t.� ;.,Y,,.3t{s�„�S�u�{,tI.F!r��,.�t,t,a,t,.,,��}�slit,,�.�:j�{�: 6:50 p.m. EDA Regular Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Immediately after Council Closed Work Session to discuss: the Regular City • Attorney-client privilege — update on Conference Room A Council Meeting pending litigation* * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday's meeting. Page 3 of 3 Form No A F 4— Notice to Clerk of Meeting of Board of Appeal and Equalization OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE OF THE Citv OF Cr�stal HENNEPIN COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN, That the First day of A�ril at Seven o'clock P. M., has been fixed as the date for the meeting of the Local Board of Appeal and Equalization — your City for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of the Minnesota Statutes Section 274.01, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this Twenty Fifth day of February 20 14 County Assessor Hennepin County, Minnesota I VI �A �� STATE OF MINN�SOTA ) $S �' COUNTY OF HENNEPIN ) � � � Chai•l�ne �Vold�bein� duly �sworn on an oatli, �� states or affirms that they are the Authorized Agent of the newspaper(s) known as: SP RobblCrystal/Newi-IopelGoldV and has full knowledgc of the facts stated belo��: �(A) The newspaper �lias co7nplied with �a11 of the requirements constituCing qualifrc�- I '��tiari as � quali�ed newspaper as provided � by Minn. Stat. §331A.02, §331A,07, and � other applicable laws as amended. ��(B) This PL�blic Notice was printed and pub- '� lished iv said newspaper(s) for 1 succes- ��sive issues; Yhe fii•st insertion being on 03/20/2014 and tl�e last inserCion bein� on 03/20/2014. By: ��..��/�.��,Q.�„�.v-�. �� Authorized Agent Subscribed �nd s�vorr� to �or �a�rmed before me on 03l20l2014. . .. � 4 � �-�� . � � Notary Publi� � ��~;., � ,�,;�,�"��*a `:'E�',�,�m„�+,�z`,"��°�u ,. � .� m`� „t �7j1,}iu�#. i.. �:l.�t�'��.�..�i''=� �s e': " t r f�p�F�� ..�1� irl �i .�.y e s 1 � ;�s ` � �",� t�r�r�tt�t. Ix:cp. J�r�. .. �, �a f.� ..y ,a,��4�„rw�S��L�t �.. �� du� ,.ti.. ,,.�;i. � .�.;3 12ate Infonnation: �� (I ) Lowest classified r-ate paid by commereial�user•s� f'or• comparab]e space: � � $46.90 per colun�l� inch Ad,ID ] 88334 C� �f stal (Official Pubiication) PUB�IC NOTICE Notice is hereby given that the Locai Board of Appeal and Equal- ization of the City of Crystal will meet on April 1, 2014 at 7:00 P.M. in the Gouncil Chambers at City Hall, 4141 Douglas Drive in Crystal, Min- nesota. The purpose of the meet- ing is to determine whether taxable property in the city has been prop- erly valued and classified by the as- sessor, and to determine whether corrections need to be made. If you believe the value or clas- sification as shown on your 2014 Notice of Valuation and Classifica- tion is incorrect, please contact the assessor's o�ce prior to April 1, 2014 at 763-531-1116 (Crysta) resi- dents only). if you are not satisfied with the valuation or dassification after dis- cussion with your assessor, you may appear before the local board of appeal and equalization. The board shal) review the valuation, classiflcation, or both if necessary, and shaii correct it as needed. Gen- erally, an appearance before this boarci is required by law before an appeal can be taken to the county board of appeal and equalization. Dated: March 11, 2014 Chrissy Serres, City Clerk City of Crystal 188334 03/20/14 Tax Assessments 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.ci.crystal.mn.us � ► � Notice is hereby given that the Local Board of Appeal and Equalization of the City of Grystal will meet on April 1, 2014 at 7:00 P.M. in the Council Chambers at City Hall, 4141 Douglas Drive in Crystal, IVlinnesota. The purpose of fihe meeting is fio determine whether taxable property in the city has been properly valued and classified by the assessor, and to determine whether corrections need to be made. If you believe the value ar classification as shown on your 2014 Rlatice of Valuation and Classification is incorrect, please contact the assessor's office rp iar to April 1, 2014 at 763-531-1116 (Crystal residents anly). If you are nat satisfied with the valuation or classification after discussion wifih your assessor, you may appear before the local board of appeal and equalization. The board shall review the valuation, classification, or bofih if necessary, and shall correct it as needed. Cenerally, an appearance before this board is required by law befare an appeal can be taken fio the county baard of appeal and equaliza�ion. Dated: March 11, 2014 Chrissy Serres, City Clerk Ciiy of Crystal LOCAL BOARD OF APPEAL AND EQUALIZATION SUMMARY OF DUTIES AND RESPONSIBILITIES Most of the responsibilities listed under the Local Board of Appeal and Equalization are statutory, primarily found in Minnesota Statutes 274.01. • The first responsibility is attendance. The Local Board of Appeal and Equalization is an official public meeting similar to a City Council meeting and cannot convene without a quorum. In addition to the local assessor, the county assessor, or one of his/her assistants is required to attend. • At least one member must be present at each meeting of the Local Board of Appeal and Equalization (beginning in 2006) that has attended an appeals and equalization course as developed and approved by the Commissioner of Revenue. The compliance date is December 1 of the year prior to the current year's meeting. • The valuation notices shall be in writing and be sent by ordinary mail at least ten calendar days before the meeting of the board. The valuation notice will include the dates, places and times set for the meetings of the Local Board of Appeal and Equalization as well as the Hennepin County Board of Appeal and Equalization. • The meetings must be held between April 1 and May 31 each year, including reconvene meetings. The County Assessor shall fix a day and time when the Local Board of Appeal and Equalization shall meet. The boaxd must complete its work and adjourn within 20 days from the time of convening stated in the notice of the clerk, i.e. calendar days — original night is day one. • The clerk shall give published and posted notice of the meeting at least ten days before the date of the meeting. Local Boards of Appeal and Equalization must see that all taxable property is properly valued and classified for the current assessment year only. The board may consider both real and personal property, and both estimated and taxable value. Personal property is limited to mobile homes and their storage sheds, decks and other improvements located in a manufactured home park, structures on leased public lands and RR operating ROW, and leased buildings located on land owned by the occupant and used as their homestead. • If any property has been omitted, the board must correct the assessment by adding it to the list of assessments along with its market value. • The board may not increase or decrease by percentage all assessments in a district of a given class of property. Changes in the aggregate to assessments are by class and are made by the County Board of Equalization. • The board may not make an individual market value adjustment or classification change that would benefit the property in cases where the owner or other person having control over the property will not permit the assessor to inspect the property and the interior of any buildings or structures. Although the Local Board of Appeal and Equalization has the authority to increase or decrease individual assessments, the total of such adjustment must not reduce the aggregate assessment by more than one percent. If the total reductions would lower the aggregate assessment by more than one percent, none of the adjustments may be made. The assessor shall correct any clerical errors or double assessments discovered by the board without regard to the one percent limitation. • The local board does not have the authority to reopen former assessments on which taxes are due and payable. • If an assessment was made after the local board meeting or if a taxpayer can establish not having received the notice of market value at least five days before the meeting, they can appeal to the County Board of Appeal and Equalization. • The board may find instances of undervalued properties. The board must notify the owner of the property that the value is going to be raised. The property owner must have the opportunity to appear before the board if they so wish. • The local boards do not have the authority to address exemption issues. Only the county assessor (and the tax court) has the authority to exempt property. They also have no jurisdiction over special programs for which an application process is required (Veterans Market Value Homestead Exclusion, Green Acres, etc.). • A taxpayer may appear in person, by council, or written communication to present his or her objection to the board. The focus of the appeal must center on the factors influencing the estimated market value or classification placed on the property. • All changes will be entered into the assessment record by the county assessor's office. • Before adjourning, the local board should prepare an official list of the changes. The law requires that the changes be listed on a separate form. All assessments that have been increased or decreased should be shown as prescribed on the form along with their market values. The record must be signed and dated by the members of the Local Board of Appeal and Equalization. • The Hennepin County Board of Appeal and Equalization begins meeting on: June 16, 2014 • All appointments must be scheduled no later than Wednesday, May 21, 2014, by calling the Hennepin County Taxpayer Services Office at: (612) 348-7050 � . . �Local Board of Appeal and Equalization Training Attendance List � Revised 12/02/2013 Page 26 of 138 � , . Board of Appeal and Equalization Training Attendance I.ist Updated to include all courses offered through 12/2/2013 Revised 12/02l2013 Page 51 of 138 Crystal City Council Work Session minutes March 18, 2014 2700 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:30 p.m. on Tuesday, March 18, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. ATTENDANCE The assessing/customer service specialist recorded the attendance with the following members: COUNCIL: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton, and STAFF: Assistant City Manager/Human Resources Manager K. T S. Revering, Community Development Director P. Peters Assessing/Customer Service Specialist G. Van Krevelen. OTHER: Hennepin County Principal Appraiser R. and Appraiser M. Bickman. II. AGENDA The Council and staff discussed the following • Preview of �ocal Board of Appeal and Equali • Commission liaisons reports/updates III. ADJOURNMENT The work session adjourned at 6:5�;p.m. ' ATTEST: Winge, Apprais Police Chief macher, with County Assessors Jim Adams, Mayor Gail Van Krevelen, Assessing/Customer Service Specialist Crystal City Council Meeting Minutes March 18, 2014 2701 I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, March 18, 2014 at �:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. :• �� Mayor Adams asked the assessinglcustomer service specialist to call the roll for elected officials. Upon roll call, Ms. Van Krevelen recorded the following attendance: COUNCI� Present: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton, and Ad STAFF Assistant City ManagerlHuman Resources Manager K. Therres, City Attorney T. Gilchrist, Public Works Director T. Mathisen, Police Chief S. Revering, Community DeveCopment Director P. Peters, and Assessing/Customer Service Specialist G. Van Krevelen. PLEDGE OF ALLEGIANCE Mayor Adams led the Council and audience in the Pledge of ANegiance. The Council considered amending the agenda to move Consent Agenda item #7 to the end of the Regular Agenda in regards to a resolution providing hos# approval to the issuance of a revenue obligation by the City of New Hope for the benefit of Homeward Bound, Inc. Moved by Council Member Deshler and seconded by Council Member Libby to approve amending the agenda. Motion carried. II. COUNCIL MEETING MINUTES The Council considered the minutes from the following meetings in a single motion: a. The Regul�r City Cc�uncil Meeting from March 4, 2014; b. Two Council Work Sessions from March 4, 2014; and c. 'The Council Wark Session from March 13, 2014. Moued by Council Member Hoffmann and seconded by Council Member Peak to approve the above minutes in a single motion. Motion carried. III. CONSENT AGENDA The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; Crystal City Council Meeting Minutes March 18, 2014 2702 III. CONSENT AGENDA CONTINUED 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of a lawful gambling application for an exempt permit to conduct a raffle on April 25, 2014 at St. Raphael's Church, 7301 — 56t" Avenue North; 4. Approval of a solicitation license for Marc Faulhammer of Window Concepts of Minnesota, Inc. to go door-to-door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement projects; 5. Approval of solicitation licenses for Cougar Christopherson, Daniel Flaherty, Janet Shelton, Jake Spiess, and Aaron Welter of Custom Remodelers, Inc. to go dc�or-to- door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement projects; and 6. Approval of Resolution No. 2014-20 amending Appendix IU of the Crystal City Code relating to the 2014 Fee Schedule — Main Section. Moved by Council Member Budziszewski and seconded by Gouncil Member Peak to approve the consent agenda. Motion carried. IV. REGULAR AGENDA 1. The Council considered a resolutian accepting the Feasibility Report and ordering a Public Improvement Hearing for 2014 Alley Construction Project No. 2014-07. Public Works Director T. Mathisen addressed the Council and answered questions. Moved by Council Member Budziszewski and seconded by Council Member Selton to adopt the following resolufiion, the reading of which was dispensed with by unanimous consen#: :_ • _ •� �• � � RECEIVE 2014 ALLEY CONSTRUCTION FEASIBILITY REPORT AND ORDER HEARING ON IMPROVEMENT PROJECT NO. 2014-07 Voting aye: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton, and Adams. Motion carried, resolution declared adopted. 2. The Council considered a resolution approving plans and specifications and ordering advertisement for bids for South Lift Station Force Main �ining Project No. 2013-08. Public Works Director T. Mathisen addressed the Council and answered questions. Crystal City Council Meeting Minutes March 18, 2014 2703 IV. REGULAR AGENDA CONTINUED Moved by Council Member Hoffmann and seconded by Council Member Peak to adopt the following resolution with an amendment to reflect "Bassett Creek Park" rather than "Becker Park", the reading of which was dispensed with by unanimous consent: 3 � RESOLUTION NO. 2014 — 22 APPROVING PLANS AND SPECIFICATIONS AND ORDERWG AD FOR BIDS - PROJECT NO. 2013-08 WASTE WATER SYSTEM SANITARY FORCEMAW CIPP LINING Voting aye: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton, and Adarns. Motion carried, resolution declared adopted. The Council considered second reading of an ordinance re�ising Section 940 of the City Code regarding civil disorder. Assistant City Manager K. Therres addressed the Council. Moved by Council Member Peak and seconded by Council Member Budziszewski to adopt the following ordinance: Voting aye: .i ORaINANCE NO. 2014 — 02 ATWG`TD; CHAPTER IX PUBLIC SAFETY: SECTION 940 CIVIL DISORDER is is the second and final reading. hler, Hoffmann, Libby, Peak, Selton, and Adams. Motion carried. considered a resolution commending Parks Superintendent Rick Moved by Council Member Peak and seconded by Council Member Budziszewski to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2014 — 23 RESOLUTION COMMENDING PARKS SUPERINTENDENT RICK RAUEN Crystal City Council Meeting Minutes March 18, 2014 2704 IV. REGULAR AGENDA CONTINUED Voting aye: Budziszewski, Deshler, Hoffmann, Libby, Peak, Selton, and Adams. Motion carried, resolution declared adopted. 5. The Council considered a resolution providing host approval to the issuance of a revenue obligation by the City of New Hope for the benefit of Homeward Bound, I nc. Assistant City Manager/Human Resources Manager K. Therres addressed the CounciL Kennedy & Graven Attorney Julie Eddington addressed the Council and answered questions. Moved by Council Member Selton and seconded by Coun adopt the following resolution, the reading of which was di unanimous consent: RESOLUTION NO. 2�14 - 24 RESOLUTION CONSENTING TO AND CITY OF NEW HOPE, MINNESOTA OF A PROJECT UNDER MINNESOTA STA 469.1655, AS AMENDED; APPR0�11NG OF A COOPERATIVE AGREEMENT; � CERTAW ACTIONS V. OPEN FORUM No public commen1 VI. INFORMATION R' Mavor Adams re s giWen during nn to by �PROVING THE ISSUANCE BY THE =VENUE �B�IGATIONS TO FINANCE ITES, SECTIONS 469.152 THROUGH ND AUTHORIZWG THE EXECUTION D APPROVING AND AUTHORIZING :�ATED THERETO forum. carried, resolution declared adopted. e following announcements: a) The Crystal Business Association meets on Wednesday, March 19, at 8:30 a.m. at Herzing University. b) The next City Council Meeting begins at �:00 p.m. on Tuesday, April 1, in the Council Chambers at City Hall. VI1. ADJOURNMENT Moved by Council Member Budziszewski and seconded by Council Member Peak to adjourn the meeting. Motion carried. Crystal City Council Meeting Minutes March 18, 2014 2705 The meeting adjourned at 7:30 p.m. Jim Adams, Mayor �� Gail Van Krevelen, Assessing/Customer Service Specialist CONSENT AGENDA #1 APPLICATIONS FOR CITY LICENSE Apri11, 2014 ANIMAL KENNEL - COMMERCIAL Going to the Dogs/ Bev Sorensen 3025 Kentucky Ave N� Crystal, MN 55427 Bonnie Pechtel 4702 Douglas Dr N Crystal, MN 55429 Delphine Goff 6810 Corvallis Ave N Crystal,lVlN 55428 Emily Pollnow 3035 Hampshire Ave N Crystal, MN 55427 Leah Burt 80l 8 33rd P] N� Crystal, MN� 55427 Linda Brock 4361 Welcome Ave N Crystal, MN 55422 Tim & Amy Wodarski 5101 Corvallis Ave N Crystal, MN 55429 GASINSTALLER Follmer Heating and Air 7517 Colfax Ave N Brooklyn Park, MN 55444 South-Town Inc DBA South-Town Refrigeration 6325 Welcome Ave N Suite 200 Brooklyn Park, MN 55429 PLUMBER Drain Pro Plumbing 8815 209th St W Lakeville, MN 55044 Plumbing Renewa14432 Mallard Loop Road N�orth Branch, MN 55056 Todd Francisco's Total Plumbing 13767 Cottonwood St NW Andover, MN 55304 RENTAL — NEW 4224 Edgewood Ave N— 185 Group LLC (Conditional) 5644 Maryland Ave N— Invitation Homes (Conditional) 5773 West Broadway — Rec-Home Inc (Conditiona]) 7909 30th Ave N— Invitation Homes (Conditional) 8009 33rd Pl N— David/Tanya Yerich RENTAL — RENEWAL 4353 Adair Ave N— James Richards 5205 Angeline Ave N— Austin Lutz c/o Larry Lutz 5331 Angeline Ave N— Scott Perpich 5756 Brunswick Ave N� — Michael Mohinani 3901 Georgia Ave N— Bruce Lehrer (Conditional) 3809 Hampshire Ave N— Edward Sodergren (Conditional) 4529 Hampshire Ave N— Siri Gromsrud c/o L Johanns 3133 Idaho Ave N— Charles Peters 3156 Idaho Ave N— J Furlong/L Furlong (Conditional) 5204 Jersey Ave N—John 1Vleehan c/o Tom Meehan (Conditional) 3517 Kyle Ave N— Shawn Sanborn 3100 Louisiana Ave N— Tom/Patricia DeBleekere 3132 Louisiana Ave N— J Bongaarts/C Pfann 5512 Louisiana Ave N— J MotylinskilC Angerer Motylinski 5716 Pennsylvania Ave N— Ray Truelson c/o Pro Realty Services 5748 Perry Ave N—.Kyle Bauman (Conditional) 3131 Sumter Ave N— Crystal Village Apartments (Conditional) 3633 Vera Cruz Ave N— James Truax 5526 Vera Cruz Ave N— Sandra/Justin Knipp Page 1 of 2 RENTAL — RENEWAL CONTINUED 3025 Yukon Ave N— Steven/Jennifer Baker 7601 32"d Ave N— F& G Corporation /Crystal Vi]lage (Conditional) 6707 34th Ave N— Judy Martin 8108 35�h Ave N— Joseph Penrose (Conditional) 6820-6824 44th Ave N— Steve Hinrichs (Conditional) 5'724 45th Ave N— PK Investment Properties 6323 45th Pl N— Teresa Thornton Trustee 6801 45�h Pl N— Jean 1Vlarie Dovenberg 7020 45th Pl N— Ronald Seubert c/o Seek Hoine Inc (Conditional) 6418 46�h Ave N� — Ryan Casey 6617 52"d Ave N— Ripberger LLC (Conditional) 6712 60�h Ave N— Pranab Chatterjee CONSENT AGENDA #1 Page 2 of 2 Pavee Kennedy & Graven LMCIT PERA Aero-Metric Inc Golden Valley JWC Kennedy & Graven Wesf Metra Fire-Rescue Dist 1R5 - EFTPS G\T �nWcctsPn}\ChecF,suttir525,000Mem�i: CONSENT AGENDA #2 DATE: March 27, 2014 TO: Anne Norris, City Manager City of Crystal Gity Gouncil - FROM: `Charles Hansen; Finance Director RE Expenditures over $25;000 Description 4947 W Broadway Property purchase 2nd QTR 2014 Workers Comp Employee & city required contributions: pay date 3/14/2014 Mapping for Phase 14, 15; 16 February Water Costs 5101 W Broadway Property purchase March Fire budget allocation SociafSecurity, Medicare, & Federal Tax W/H; pay date 3714/2014 Amount 1, 990; 000:00 $4�,313:00 $42, 525.45 26,926:00 $103;224.00 $33;115.60 $$0;684.52 51, 576:29 $2,369,364.$6 � , a . ; � � i • • � f i � ' CONSENT AGENDA #3 , ��m��l�- � 1/13 Page 1 of 2 An exempt permit may be issued to a nonprofit organization that: f3��j��tj�n f�� (non refundable} - conducts lawful gambling on five or fewer days, and � - awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or If total prize value for the year will be $1,500 or less, contact the licensing more before the event $50; otherwise $100. specialist assigned to your county. i�RGA1VIZ�►TION INFORMATIt�N Organization name Previous gambling permit number Church of St. Raphael pending (applied for an April 2014 event) Minnesota tax ID number, if any Federal employer ID number (FEIN), if any Type of nonprofit organization. Check one. Fraternal X Religious Veterans Other nonprofit organization Mailing address City State Zip code County 7301 Bass Lake Raad Crysta) MN 55�2s Hennepin Name of chief executive officer [CEO] Daytime phone number E-mail address Fr. Michael Izen 763-537-8401 Irogers@usfamily.net NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Goad Standing. Don't have a copy? This certificate must be obtained each yearfrom: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, Sf. Paul; MN 55103 Phone: 651-296-2803 X ZRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter; have an organization officer contact the IRS at 877-829-5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of bath of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMgLING PREM=SES =NF��MATZON Name of premises where-the gambling event will be conducted. For-raffles, Jist the site where the drawing will take place. Church of St. Raphael Address [do not use PO box] City or township Zip code County 7301 Bass �ake Road Crystal 55428 Hennepin Date[s] of activity. For raffles, indicate the date of the drawing. August 1, 2, 3, 2014 Check each type of gambling activity that your organization will conduct. X Binqo* X Raffle Paddlewheels* X Pu1l-tabs* Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull-tabs; and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www,gc6state.mn.us and click an Distributors under the WNO S WHO? LIST QF LICENSEES, or call 651-539-1900. .. , � ... ., ..l. _ � , ..l. ■ .. LG220 Application for Exempt Permit ��3 Page Z of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30 [60 days for a lst class city]. days. The application is denied. The application is denied. Print city name Print county name Signature of city personnel Signature of county personnel Title Date Title Date TOWNSHIP. If required by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny Local un�t of.government must sign an appiication, per Minnesota Statutes 349.166.] , ,... Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. ---- 3 / :3 1 � Chief executive officer's signature �• � Date Print name FI". �/llChae� IZ211 REQUIREMENTS Complete a separate application for: Financial report and recordkeeping required • all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your • all gambling conducted on one day. permit, or use the online fill-in form available at Only one application is required if one or more raffle drawings WW"'�'gcb.state.mn.us. are conducted on the same day Within 30 days of the event date, complete and return Send application with: the financial report form to the Gambling Control Board. _ a copy of your proof of nonprofit status, and Questions? _ application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board "State of Minnesota." at 651-539-1900. To• Gambling Contr0l Board This form will be made available in alternative format (i.e. large print, Braille) . 1711 West County Road B, Suite 300 South upon request. Roseville, MN 55113 Data privacy notice: The information requested on this All other information provided will be pri- General; Commissioners of Administration, form (and any attachments) will be used by the Gambling vate data about your organization until the Minnesota Management & Budget, and Control Board (Board) to determine your organization's Board issues the permit. When the Board Revenue; Legislative Auditor, national and qualifications to be involved in lawful gambling activities in issues the permit, all information provided international gambling regulatory agencies; Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order; other indi- supply the information; however, if your organization issue a permit, all information provided viduals and agencies specifically authorized refuses to supply this information, the Board may not be remains private, with the exception of your by state or federal law to have access to able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies as a consequence, may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the information requested, the Board organization are available to: Board mem- new use or sharing of information after this will be able to process the application. Your organization's bers, Board staff whose work requires notice was given; and anyone with your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Public Safety; Attorney 1 � \ : _ � 1_� :' � COUNCI� STAFF REPORT ��fi�� Consent Aqenda: Solicitor License ��►�: April 1, 2014 Council Meeting MEMORANDUM DATE: March 25, 2014 TO: Crystal City Council City Nlanager Anne Norris FROM: Administrative Services Caordinator Trudy Tassoni SUBJECT: Solicitation license for Custom Remodelers, Inc. Custom Remodelers, Tnc. is requesting a solicitation license for Terrance �-Iautala to go door-to-door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement proj ects. Mr. Hautala passed a criminal history check conducted by the Police Department. Council Action Requested As part of the Consent Agenda, approve the solicitation license for Terrance Hautala of Custom Remodelers, Inc. to go door-to-door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement projects. His application is available fo� �eview in the city cle�k's of�ce. 1 � \ , _ � 1 , : � . . CITYo[ ..� � �E�Yt�ad/�!'l��d1Y1 �� .. . � .. .. .. . .. .. . . �� DATE: March 26, 2014 T0: Mayar and City Council City Manager Anne Norris FR�M: City Clerk Chrissy Serres ��a CC: City Attarney Mike Norton SUBJECT: Polling Place for Ward 3 Precinct 3 Back�raund At its March 4t" work session, the Cauncil discussed changing the polling lacation for Ward 3 Precinct 3 fram Praise Christian Center to Brunswick United Methodist Church. Praise Christian Center, located at 4110 Douglas Drive North, was designated as the palling place for bofih Ward 2 Precinct 1 and Ward 3 Precinct 3 for the 2012 elections. However, due to facility restrictians, Praise Christian Center is no langer a suitable palling place for more than one precinct. City staff has researched an alternative palling place for Ward 3 Precinct 3 and recommends Brunswick United Methodist Church located at 6�22 42nd Avenue North: Brunswick United Methadist Church has authorized use of its facility as a polling place for Ward 3 Precinct 3, meets state guidelines for accessibility, is large enough to accommodate the election activities, is free of other non-election activities and is within one mile of the precinct baundary. Pursuant to Minn: Staf: §2048.16, polling place changes cannof be made less than 90 days before the next election nor anytime between the state primary and general electians: The deadline to change a polling place prior to the primary electian is May 14, 2014. All affected households will b� notified of the palling place change na later than 25 days before the electian. There are appraximately 290 hauseholds and 435 registered voters in Ward 3 Precinct 3. Attached is the proposed resalution establishing a new palling place far Ward 3 Precinct 3 as well as a revised map of Crystal's polling lacations. Council action requested Recammend appraval of the attached resolution designating Brunswick United Methodist Church located at 6122 42nd Avenue �Ic�rth �s the new polling place for Ward 3 Precinct 3: Page 1 of 1 � � � : _ � � _: : '� RESOLUTION NO. 2014 - RESOLUTION APPROVING A POLLING PLACE FOR WARD 3 PRECINCT 3 AT BRUNSWICK UNITED METHODIST CHURCH, 6122 42ND AVENUE NORTH IN THE CITY OF CRYSTAL BE IT RESOLVED by the City Council and the City of Crystal as follows: WHEREAS, the Cr•ystal City Council adopted a resolution in 2012 establishing the polling places for all wards and precincts within the City of Crystal; WHEREAS, the city previously used Praise Christian Center, 4110 Douglas Drive North, as a polling location for both Ward 2 Precinct 1 and Ward 3 Precinct 3; and WHEREAS, Praise Christian Center is no longer a suitable polling place for more than one precinct, and WHEREAS, Brunswick United Methodist Church has authorized use of its facility to serve as a polling place for Ward 3 Precinct 3 and is located within one mile of the precinct boundary; and WHEREAS, Brunswick United Methodist Church meets state guidelines for accessibility, is large enough to accommodate the election activities, and is free of other non-election activities; and WHEREAS, Ward 2 Precinct 1 will remain at Praise Christian Center; and WHEREAS, State law requires that all polling locations for the 2014 elections be established no later than May 14, 2014. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Crystal hereby designates Brunswick United Methodist Church, 6122 42"d Avenue North, as the polling place for Ward 3 Precinct 3 in the City of Crystal. Adopted by the Crystal City Council this lst day of April, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk .r � �.., � �. e, � w . .a . • ; �:: r.;. rs °��?... # ' �" �' � ; � � w � #. € � 1 �. f � E � ' ;�P' +� i4i � �, , i G �x' . 1� \ : _ � 1_� : •. �r�� Memorandum �� DATE: March 17, 2014 TO: Mayor and City Council Anne Norris, City Manager FROM: Patrick Peters, Community Development Director Charles Hansen, Finance Director SUBJECT: Resolution Closing the Housing Replacement District #1Tax Increment Financing District BACKGROUND: The Housing Replacement District #1 expired at the end of 2012. The District collected its last tax increment in December 2012. It possessed about $109,000 of cash and investments at that time. The city is allowed to expend those resources on TIF allowable housing costs. These expenditures were made during 2013. DISCUSSION: Since all TIF revenues have been expended, the District must be closed. CONCLUSION: Staff recommends approval of the attached resolution Closing the Housing Replacement District #1Tax Increment Financing District. 1� \ : _ � 1_� : •. City of Crystal RESO�UTION NO. 2014- RESO�UTION C�OSING THE HOUSING REPLACEMENT DISTRICT #1 TAX INCREMENT FINANCING DISTRICT WHEREAS, the Housing Replacement District #1 Tax Increment Financing District expired on December 31, 2012, and WHEREAS, the District possessed an estimated $109,000 of cash on December 31, 2012, and WHEREAS, State Law allowed the District to expend its remaining assets on Tax Increment Financing allowable uses, and WHEREAS, all remaining assets of the District were expended by December 31, 2013. NOW, THEREFORE, BE IT RESOLVED that the Housing Replacement District #1 Tax Increment Financing District be closed as of December 31, 2013. BE IT FURTHER RESOLVED that the Housing Replacement District #1 Fund is closed as of December 31, 2013. Adopted by the Crystal City Council this 1 St day of April, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk ' i � : ► \ _ : �, ; COUNCIL - STAFF REPORT ��f' Public Hearinq: April 1, 2014 Council Meeting ! CRl(STAL J ; ' Liquor license fees �� FROM: Chrissy Serres, City Clerk TO: CC: DATE: RE: Mayor and City Council City Manager Anne Norris City Attorney Mike Norton March 27, 2014 Liquor license fees Backqround The Council discussed wine/beer license fees and the costs of administering the liquor licensing program at its February 18 work session. On average, the city's reasonable estimate of staff time and costs associated with the process equates to $2,065, as indicated below. The estimate reflects a seamless liquor licensing process from start to finish, however that is not often the case. Departments Community Development Administration Engineering/GIS Police West Metro-Fire Rescue District City Attorney Total Average Average Time 1.5 - 3 hours 12 - 18 hours 1 - 2 hours 6 - 8 hours 1 - 2 hours 1 - 3 hours 22.5 - 36 hours 29 hours Averaqe Costs $100 - $200 $650 - $1, 000 $50 - $100 $450 - $800 $60 - $120 $150 - $450 $1,460 - $2,670 $2,065.00 Moreover, costs can also vary depending upon a variety of factors including specific business license requirements and other circumstances that may arise throughout the process. Additional staff time is required to manage compliance checks, enforcement action, maintain accurate records, and provide extra follow-up assistance to licensees as necessary. The City Clerk, Police Department, City Attorneys, and Finance Department may be included in any of the above and beyond regulation and management of the licenses. As such, the cost for additional staff time can range from $4,000 -$6,000. ' i � : ► \ _ : Therefore, city staff proposes the following wine/beer license fee changes: • Increasing the annual fee for on sale 3.2% malt liquor from $522.50 to $550.00 • Establishing a flat fee and increasing the annual fee for on sale wine to $2,000 (the current fee structure is tiered, $500.00 -$1,000.00, and based on premises seating numbers) • Increasing the annual fee for off sale 3.2% malt liquor from $50.00 to $100.00 Lastly, wine/beer licensing fees for neighboring cities are fairly consistent with the above proposed fee changes. Per City Code, liquor license holders of such licenses were notified by mail 30 days prior to the public hearing regarding the proposed fee increases. Council action requested Adoption of the attached resolution amending Appendix IV of the Crystal City Code relating to liquor license fees. ' i � : ► \ _ : CITY OF CRYSTAL RESOLUTION NO. 2014 - RESOLUTION AMENDING APPENDIX IV OF THE CRYSTAL CITY CODE RELATING TO THE 2014 FEE SCHEDULE — MAIN SECTION WHEREAS, the City Council adopted the 2014 Fee Schedule on September 17, 2013; and WHEREAS, the City Council conducted a public hearing on proposed changes to liquor license fees as required by City Code; and WHEREAS, additional changes to the 2014 Fee Schedule are needed. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council that the Appendix IV of the Crystal City Code Relating to the 2014 Fee Schedules is amended as follows: • On sale 3.2% malt liquor license annual fee is set at $550.00. • On sale wine license is set at an annual flat fee of $2,000 for all establishments holding such license. • Off sale 3.2% malt liquor license a.nnual fee is set at $100.00 Adopted by the Crystal City Council this lst day of April, 2014. Jim Adams, Mayor ATTEST: Chrissy'Serres, City Clerk RE(iULAR A(iE�DA � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COUNCIL STAFF REPORT CITY.of Council Chambers Upqrade Proiect #2013-19 CRYSTAL FROM: Tom Mathisen, Public Works Director/City Engineer Kim Therres, Assistant City Manager Nancy Johnson, IT Manager TO: Anne Norris, City Manager (for April 1 City Council Meeting) DATE: March 25, 2014 RE: Consider Bids and Resolution Awarding Contract The bids were opened for the council chambers audio/visual and lighting rehabilitation project on Monday March 24, and are tabulated on the attached resolution. Funds totaling $200,000 have been budgeted in the Admin 2014 PIR budget (#4126). The project was divided into Part A- Audio/Video, and Part B- Lighting. One bid was received for each part, from separate contractors. While only one bid was received, both contractors are respected and have an excellent track record. The total of the bid amounts combined with the $12,500 consulting design and construction management fee, brings the total project cost to $204,012.40, or $4,012.40 over the budgeted amount. This is attributed to the Skyping component that was added to the scope of work well into the project design. If the option of Skyping into a meeting by a council member from a remote site is something the council would want to continue, this would be the time to add that capability. It is recommended that the Council adopt the attached resolution, awarding the contracts to the respective contractors and authorizing increasing the budgeted amount by the amount indicated. It is anticipated that the project will be completed in time for the August 19 City Council meeting. The possibility remains that it may be necessary to move the July 15 Council meeting to another location. That will be known well ahead of time. I:/Pubworks/projects/2013/2013-19 Council Chambers AV Project/considerbidsmem � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... RESOLUTION NO. 2014 - CONSIDERING BIDS AND AWARDING CONTRACT COUNCIL CHAMBERS A/V & LIGHTING UPGRADE PROJECT #2013-19 WHEREAS, the audio visual and lighting equipment in the Council Chambers is 21 years old and is in need of replacement and/or upgrade; and WHEREAS, $200,000 is budgeted in the 2014 Admin PIR budget (#4126); and WHEREAS, plans and specifications were prepared and said project was publicly advertised and bid, and the following bids were received: Part A Audio/Video Part B Li�htin� Alpha Video & Audio Inc. Peoples Electric Co., Inc. $136,762.607 No Bid �i• $54,750.00 ;and WHEREAS, while there was only one bidder on each of Part A and Part B of the project, both were pre-qualified, have a good reputation, are able to complete the work, and the bids are within the scope and budgeted amount for the work; and WHEREAS, the above bids combined with the $12,500 design and construction management consulting services contract, brings the project cost to $204,012.60, which is $4,012.60 over the budgeted amount; and WHEREAS, the capability to Skype remotely into a council meeting was not part of the original scope of work and that added cost is approximately $4,000 and is seen as added value to the project and the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL, MINNESOTA that the bids in the amounts shown above from the respective contractors are accepted and the City is authorized to enter into contracts with said contractors to complete the work as specified, and that the project funding be increased by the additional amount. Adopted by the Crystal City Council this 1 st day of April, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk l:/Pubworks/projects//2013/2013-19 Council Chambers AV/considerbidsres � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COUNCIL - STAFF REPORT ��TY�� Reclular Aqenda: CRYSTAL Establishing dates and offices for 2014 municipal elections FROM: Chrissy Serres, City Clerk � TO: Mayor and City Council City Manager Anne Norris CC: City Attorney Mike Norton DATE: March 26, 2014 RE: Establishing the dates & offices for 2014 municipal elections The City Council is required to adopt a resolution establishing the dates and municipal offices for 2014 elections. 2014 election calendar summary: • Candidate filing period is May 20 — June 3 • Absentee voting for primary election opens June 27 — August 11 • Political signs (non-commercial of any size) may go up on June 27 • State primary election is August 12 • Absentee voting for general election opens September 19 — November 3 • State general election is November 4 Council action requested Adopt the resolution establishing dates and municipal offices for the 2014 etections and direct the City Clerk to prepare a legal filing notice to be published in the SunPost on Thursday, May 1, 2014. (The notice will be posted at city hall and on the city website.) Attachments: I. Resolution ll. City Charter Chapter 4 Ill. City Code Section 215 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... RESOLUTION NO. 2014 - A RESOLUTION ESTABLISHING DATES AND OFFICES FOR THE 2014 MUNICIPAL ELECTION WHEREAS, elections in the City of Crystal are conducted in accordance with the general laws of the State of Minnesota, Chapter 4 of the City Charter, and Crystal City Code, Section 215.09; and WHEREAS, Primary Elections are held on the first Tuesday after the second Monday in August in each even-numbered year and General Elections are held on the first Tuesday after the first Monday in November in each even- numbered year, and WHEREAS, affidavits of candidacy together with a filing fee or nominating petition shall be filed not more than 84 days nor less than 70 days before the Primary; and WHEREAS, by the City Council of the City of Crystal that in the event that three or more candidates file for the same municipal office, the Primary Election will be held on August 12, 2014; and WHEREAS, the General Election will be held on November 4, 2014; and WHEREAS, the following municipal offices are up for election in 2014: • Council Member - Section II • Council Member — Ward 1 Council Member — Ward 2 THEREFORE, BE IT RESOLVED that filing dates for municipal candidates will open at 8 AM on Tuesday, May 20, 2014 and close at 5 PM on Tuesday, June 3, 2014 at Crystal City Hall. Adopted by the Crystal City Council this 1 St day of April 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk Crystal City Charter CHAPTER 4 NOMINATIONS AND ELECTIONS � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... Page 7 Section 4.01. General Election Laws to Apply. Except as otherwise provided in this chapter the general laws of the State of Minnesota pertaining to registration of voters and the conduct of prima►•y, special and general elections apply to city elections. The council may by ordinance adopt suitable and necessary regulations foi• the conduct of elections. Section 4.02. Re�ular City Elections. A regular city election is held on the first Tuesday after the first Monday in November of the year in which an election is to be held. The election is held at the place or places designated by resolution of the city council. At least 15 days' notice of the election must be given by the city clerk. The notice must state the time and places of holding the election, the officers to be elected, and the questions, if any, to be voted on. The notice must be posted in at least one public place in the ward or wards where the election is held. The notice must be published at least once in the official newspaper of the city. Failure to give notice of the election does not invalidate the election. Section 4.03. Primary Election. If the names of three or more persons have been iiled as candidates foc a ward or section election, or for any citywide office, the council must provide by resolution for a primary election to be held citywide or in the ward or section. The pcimaiy election is held on a date as required by Minnesota Statutes, 204B.35, subd. 4 and 204B.39, as amended. Notice of the primacy election is given in the same manner as provided in section 4.02 for regular elections. Failure to give notice of the primary election does not invalidate the election. (Amended, Ord. 2010-06) Section 4.04. Special Elections. The council may by resolution order a special election as provided by law and establish the procedures for holding the election. Notice of the election in substantially the form required by section 4.02 must be published once in each of three consecutive weeks in the ofiicial newspaper. The procedure at a special election must conform as nearly as possible to that prescribed by this charter and law for other city elections. Section 4.05. Jud�es of Election. At least 25 days before a city election the council must appoint eligible voters as election judges for each precinct in the manner provided by law. Section 4.06. (Repealed, Ord. 2004-8) Section 4.07. (Repealed, Ot•d. 2004-8) 154481 v3 DJK CR225-5 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... Crystal City Charter Page 8 Section 4.08. Withdrawal of Candidate. A person nominated as a candidate pursuant to this chapter• may withdraw as a candidate by filing an affidavit of withdrawal with the city clerk by 5:00 p.m. no later than two days after the last day for filing. The name of a candidate who has withdrawn may not be printed on the election ballot if a withdrawal reduces the number of candidates to less than two, other nominations for the office may be filed not later than 70 days prior to the election. (Amended, Ord. 2010-06) Section 4.09. Canvass of Elections and Takin� Office. The council must (a) meet and canvass the election retucns at the times and in the manner provided by law, (b) declare the results of the election as soon as possible, and (c) file a statement of the results of the election with the city clerk. The statement must be made part of the minutes of the council meeting. The statement must include: (a) the total number of valid ballots cast; (b) the total number of spoiled or defective ballots; (c) the vote for each candidate or question, with a declaration of those who are elected and questions approved or disapproved; (d) a true copy of the ballots used; (e) the names of the judges of election; and (f� such other information as the council finds necessary. The city clerk must promptly notify persons elected of their election. The persons elected take ofiice at the time provided in section 3.01 upon taking, subscribing to and filing with the city clerk the oath of office required by law and this charter. (Amended, Ordinance No. 98-4, November 24, 1998) Section 4.10. Filin� Fees. The City Council may, by ordinance, determine a filing fee for candidate filings for election for the positions of mayor and councilmembet•. (Added, Ord. 2010- 06) 154481v3 DJK CR225-5 Crystal City Code Section 215 - City elections � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... 215.03 (Rev. 2012) 215.01. General. Elections in the city are conducted in accordance with the general laws of the state of Minnesota, chapter 4 of the city charter, and Laws 1971, chaptej� 213, as amended by Laws 1975, chapter 79. 215.03. Election dates. Primary elections in the city are held on the second Tuesday in August. General elections are held on the first Tuesday after the first Monday in November. The council may set the date for a special or primary election by resolution. (Amended, Ord. No. 2010-03) 215.05. Filing of office. The council must by resolution fix the dates within which candidates for municipal office must file in any municipal election, except that in the case of primary elections, the filing dates are those provided by law for cities of the same class as the city. 215.07. Absentee ballot countin� board. Subdivision 1. Board established. As authorized by Minnesota Statutes, section 203B.13, an absentee ballot counting board is established. The board is appointed in the manner provided by law. Subd. 2. Examination of ballots. The absentee ballot counting board is authorized to examine absentee ballot envelopes and receive or reject absentee ballots in the manner provided by Minnesota Statutes, section 203B.12. Subd. 3. All elections. An absentee ballot counting board must be appointed for each general and special election in the city. 215.09. Back�round: findin�s. Subdivision 1. Laws of Minnesota 1994, chapter 646, Laws of Minnesota 1995, chapter 8, and Minnesota Statutes, section 205.07 (collectively, the "AcY') require the city to modify the election system provided for in chapter 4 of the city charter to provide for the election of inembers of the city council in either odd-numbered years or even-numbered years, but not both. The Act also requires that (i) membeis of the council be elected for four-year terms and (ii) the mayor be elected for either a two-year tenn or a four-year term. The Act applies to municipal elections for terms commencing in 1998. Subd. 2. The council has investigated the facts and determined that it is in the best interests of the city and its citizens that the regular municipal election be held in even-numbered years and that the tei�rn of the mayor be four years. Subd. 3. It appears to be the intent of the Act that the transition to biennial elections be accomplished by ordinance of the city. The council has found and detennined that the adoption of this ordinance is necessary to enable the city to comply with the terms of the Act. Subd. 4. The city staff has prepared a schedule of elections and tenns that will enable the city to comply with the Act. The recommended schedule, embodied in subd. 5, is approved. Subd. 5. Transition schedule. In the years 1997 and thereafter, the general municipal election will be held on the first Tuesday after the fiist Monday in November in the years, for the terms, and for the respective offices described in the following table: Crystal City Code Year of Election Office 1997 Ward 3 Ward 4 Section 1 1998 Ward 1 Ward 2 Section 2 1997 Mayor Term 98-99-00 98-99-00 98-99-00 99-00-01-02 99-00-01-02 99-00-01-02 98-99-00 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... Next Election 2000 2000 2000 2002 2002 2002 2000 215.09, Subd. 6 (Rev. 2004) Term 4 Years 4 Years 4 Years 4 Years 4 Yeais 4 Years 4 Years Subd. 6. The city clerk is authoj•ized and directed to take all actions necessaiy to provide for an orderly transition from the existing election schedule to the schedule set forth in subdivision 5. (Added, Ord. No. 96-14, Sec. 1) 215.1 l. Campai�n contributions. Subdivision 1. Preliminai�v; back rg ound. It is found and determined by the city council of the city of Crystal that it is necessary and desirable that the public be fully info�-med of all contributions of over $100 made to any person who is a candidate for the office of mayor or councilmember be made a matter of public record. This section establishes a system foi• the filing, recording and publication of the same of such contributions. The requirements of this subsection are in addition to any similar requirements of state law. (Added, Ord. 2004-14, Sec. 1) Subd.2. Definitions. a) b) c) d) e) Candidate means the mayor or councilmember or person who has filed an affidavit of candidacy for the office of mayor or councilmember in the city. Campaign contribution means anything of monetary value that is given or loaned to a candidate or candidate's committee for a political purpose. The term does not include a service provided without compensation by an individual. Persons means a natural peison or corporation or any legal entity as defined by law or the code except: 1) the candidate; or 2) the candidate's spouse. Source means a natu�•al person, a corporation or• partnership or• any lega( entity as defined by law or this code. It is the intent of this subsection that the tenns candidate, committee, person and so�u•ce has the meanings given them by Minnesota Statutes, chapter 21 l A. (Added, Or•d. 2004-14, Sec. 2) 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� WORK SESSION AGENDA Posted: March 28, 2014 Tuesday, April 1, 2014 Crystal City Hall Conference Room A To immediately follow the Regular City Council Meeting Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at p.m. on Tuesday, April 1, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Deshler Norris Hoffmann Therres �ibby Peak Selton Adams Budziszewski Revering �. . Serres II. Aqenda The purpose of the work session is to discuss the following agenda item: • Attorney-client privilege — update on pending litigation* * Denotes no supporting information included in the packet. III. Adiournment The work sessian adjourned at p.m. Auxiliary aids are availab/e upon request to individuals wifh disabilities by calling the City C/erk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 791 or 1-800-627-3529.