The URL can be used to link to this page

2014.03.04 Council Meeting Packet4141 Douglas Drive Nortb • Crystal, M�innesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov �� rr�� ►�� r�� Posted: February 28, 20l 4 City Council Meeting Packet for Tuesday, March 4, 2014 MEETING SCHEDULE , , ,.;.*, , , ,..;,�, , , ,;,�, , , ..,., , , �,.;,:, , , �,..;,:, , , �,..;,:, , , �,,,;,;, , , ,,;,;, , , �,.;,:, , t . 3.. ( I , I , I I t. .. ....} ��i� i i�i�:�i� i i�:�i� i �:�i� i i�i�:�i� i , 1. , 1 . 1, t � r 2. 2 2�' 2. ., S„ S, ,,. S S. 5.,. 5.,,. S- ,, t, i S S„ S, .,,. S 5--. 5.,. . „ 5.,,. S1 t. „ S„ S S. 5.,,. 5.,,. S . l�.rt�.rt�.rt�.r! �.rt�.r! . }. !. l�.rt�.rt�.rt�.r$ }�� 5„� l...l....f : < t., 1 1 ..l...l. . 5 .,`s:. 1 1 ..l...l. f., 1-;..1. l...l. . . t .l...l. . ...1. 1 1 .l...l. . . .{ { { . { .. . J {. { . { . { S ,.r{ { { . { .r{ . { t 2 ti �s�. �.. t ��,. � .i � � lr 1t. .i � � � �sS,a � z�,�n.k zi,z�. .ai z�i,z�,z�,z�,z� lr t� �. �.. »..� f, �.. �.. > >.. xt t :I ..is.. �t .{..I ..G .t..I ..I .is t. ,..G t.I ..I ..I .Gs 's .if irl �it at .,tt, td6. .� . z f I H F � t I, I 3 , t, t I, I I t:. f i t. t. i i, ,t . . i t. t . s t t l�,i..t. ..as{.. .ty... } t..... .�. y ,(t- .Ur .t:. ."} �. .i..t I. t� t .�a,T 1 .t s;t�. r. t.3.r..a. �Y s i fi t t:s- t, f.ti-i>;t� i�;:.. �:S..t:st .��4.. ttt� .i�?...r �t,�.:i i.,,, �{ti�.,} t£.r��4 {� r �.}..( ,, { c.} t �.t:. t .t„ f� 7s .,# � .t . r.} �.t.: y . ..�,�rs. f , t.,. , 1..:,t t7 .. t.t �tst ... i 4..s I t..r �t zt,s t�i �, . {.. 7 i.: t 4 �� i t: s. t.. a3 . 7. t>4r 1}�. ti....lt..rf. „: ...l.tt}s t�4....is t7-171�� 4t ��..�� y; i;,ejts .:;- s,< );tY.r�itii.....ltt?.#�t,�s.�yti?7t.��.. r}. t..t�t .tftu.nt��w,�t� s s;t��rs.r"�.'z„��s�{„�...�<JGi1„t�rj�t;+�,t�ts�,,.�„�! ..i'�. {r� „�,�,�r,��„��{`�<,�4�``;,,,,��,�s.��t,€?t��,1�,li,S.�?.t{r��s21S1�,}.tst�q.4�„t�i,hri,.T{str��),�,. ),E�,�,rr�ki�«�:i.,,s�;ttt�t,��s;� 6:15 p.m. EDA Work Session Conference Room A lst Council Work Session to discuss: 6:30 p.m. . Amending the 2013 budget Conference Room A 6:50 p.m. EDA Regular Meeiing Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Immediately after 2nd Council Work Session to discuss: the Regular City • Change of polling location Conference Room A Council Meeting • Council salaries Auxilia�y aids aNe available upon Nequest to individuals with disabilities by calling the City Cle�k at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. . �. ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL «WORK SESSION « TUESDAY, MARCH 4, 2014 6:15 PM CRYSTAL CITY HA�L CONFERENCE ROOM A Call to order 2. Roll call 3. Update on The Cavanagh Apartments 4. Adjournment 02/27/14 \\Cy-utility\crystal$\CMMTY DEV�2014 EDA STUFF\03.04 ws.docx 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 TeL• ('763) 531-1000 • Fax: ('763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� FIRST WORK SESSION AGENDA Tuesday, March 4, 2014 6:30 p.m. Conference Room A Posted: February 28, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at p.m. on Tuesday, March 4, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Adams Norris Budziszewski Therres Deshler Hansen Hoffmann Revering Libby Peak Selton Serres II. Aqenda The purpose of the first work session is to discuss the following agenda item: ■ Amending the 2013 budget III. Adiournment The work session adjourned at p.m. Auxiliary aids are availab/e upon request to individua/s with disabilities by calling the City C/erk at (763) 539-1145 at /east 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. _ ....__ _. � Memorandum : �� ` `CRYSTAL ,;�-�' � :, � DATE: February 27, 2014 TO: Mayor and Council Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Discuss Resolutions Amending the Final 2013 Budget. Background: Each year it is necessary to amend the budget after year end. We have reached the point where all 2013 invoices have been recorded. While the revenues and expenditures are not final, we must make any amendments so that the Finance Department can proceed with preparations for the annual audit. Two resolutions are on the March 4t" consent agenda to make the amendments. Discussion: Please refer to the two resolutions as the materials for discussion. This year's amendments are typical of the amendments that we see at the end of any year. Operating departments will over or under spend their budgets. Over spending is usually the result of some unanticipated cost. Under spending is usually the result of employee turnover. Capital budgets usually change either because costs for a project came in higher than expected or because something unexpectedly breaks and needs fixing. In these cases projects that were included in the original budget may be deferred to provide money for the over budget or unexpected projects. General Fund Balance: As things stand, the General Fund has about a$350,000 surplus for 2013. Revenues that are over budget provide $255,000 of the surplus. Expenditures that are $97,000 under budget provide the rest. In past years, the City Council has sometimes approved a year-end transfer from the General Fund to one of the capital funds to prevent the fund balance of the General Fund from growing. If the Council wishes, it would be appropriate to make such a transfer this year. To do this, the City Council could pull the resolution including the General Fund from the consent agenda and move to amend it to include the transfer. AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • REGULAR MEETING • TUESDAY, MARCH 4, 2014 6:50 P.M. CRYSTAL CITY HALL COUNCIL CHAMBERS 1. Call to order 2. Roll call 3. Consider approval of minutes from the February 18, 2014 special meeting * 4. Consider tentative acceptance of a proposal from Novak-Fleck to purchase a lot at 5335 Corvallis Avenue North for construction of a new house � 5. Other business 6. Adjournment * Materials attached 02/27/14 G:\EDAWgendas�2014\03.04.docx Minutes of the Crystal Economic Development Authority Special Meeting February 18, 2014 President Deshler called the special meeting of the Crystal Economic Development Authority to order at 6:45 p.m. Upon call of the roll, the following members were present: Jim Adams, John Budziszewski, Julie Deshler, Mark Hoffmann, Laura Libby, Casey Peak and Joe Selton. The following staff inembers were present: Anne Norris, Executive Director; John Sutter, City Planner/Assistant Community Development Director; and Mike Norton, City Attorney. Motion by Commissioner Adams (Peak) to approve the minutes from the February 3, 2014 regular meeting. Motion carried. The EDA considered a resolution approving a subordination agreement between the Crystal Economic Development Authority and U.S. Bank National Association (for The Cavanagh Apartments). Motion by Commissioner Adams (Budziszewski) to adopt Resolution 2014-02 approving a subordination agreement between the Crystal Economic Development Authority and U.S. Bank National Association (for The Cavanagh Apartments). Motion carried. Motion by Commissioner Peak (Budziszewski) to adjourn the regular meeting. Motion carried. The meeting adjourned at 6:48 p.m. Julie Deshler, President ATTEST: Mark Hoffmann, Vice President �� CITY�of CRYSTAL EDA STAFF REPORT 5335 Corvallis New home proposal from Novak-Fleck C FROM: John Sutter, City Planner/Assistant Community Development Director � DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: February 25, 2014 Anne Norris, Executive Director (for March 4, 2014 EDA meeting) SUBJECT: Consider tentative acceptance of a proposal from Novak-Fleck for the lot at 5335 Corvallis Avenue North (public hearing to be held on March 18) Novak-Fleck has submitted a proposal to purchase the lot at 5335 Corvallis Avenue North for $50,000. Attached are the builder's proposal form, 2012 aerial photo, and preliminary site and house plans. The house would be a split entry with an attached three car garage. It would have 1,401 sq. ft. on the upper level, with an open living-dining-kitchen area, three bedrooms and two bathrooms. It would also have 1,288 unfinished sq. ft. on the lower level, which could be finished in the future with two bedrooms, a bathroom, laundry room and very large family room. The house would be custom-built for a specific homebuyer. The size and floor plan would be very similar to the house built at 3548 Welcome, but garage-left instead of 3548's garage-right plan, and with a three-car garage instead of 3548's two-car. The required public hearing prior and consideration of a resolution approving the lot sale is scheduled for the March 18 EDA meeting. Staff expects that the lot sale would close in late March and the house would be completed in summer 2014. REQUESTED EDA ACTION: EDA approval of a motion tentatively accepting the proposal for the EDA lot at 5335 Corvallis Avenue North. Page 1 of 1 PROPOSALFORM PROPOSAL TQ THE �C4N�MIC DEVELOPIUIENT AUTHORITY �F 7HE CITY QF CRYSTAL 533a CQRVAI.LiS AVENUE NQRTH CMECK ONE: ,_,_, BUILDER O�FER3 $50,000 TQ PURCHAS� TWIS LOT _ BUILD�i2 OFFERS $540 FOR A SfiX-M�NTH OP7[ON TO PURCHAS� THIS LdT FQR $50,000 This proposal is not a purchase agreement or other binding cantract. At this time, the Buitder is submitting a proposal to purchase this lot and bufld a new single family house in accordance with the RFP Guidelines, or is requesting a six-manth option for same. � If a builder's proposal is tentatively accepted by the EDA board, ihen EDA siaff would work with the Builder to determine #i�e specific house plan and present it at the next EDA meeting. If the EDA board gives final approval at that time, fhe 8uilder woul� sign a Purchase & Rede�elopment Agreement ancf provide $2,000 earnest money for the lot. Qn1y after such an Agreement is signed wauld a binding contract exist between the EDA and the Suilder. Builders may purchase a 6-mflnth option on a lot for $5Q0, renewable for an additional 6 months for an additional $50b. 7he option provides the 5uilder with exclusive �ights to purchase the fot and build a house subject to the normal EDA process, requirements and guidelines. As a condition of the option, the builder must list the lot with a to-be-built house on Ehe MLS for the c�uration of the option. The nurnber of options is limitecf: No builder may �ave options on more than 10% of the EDA's (ots, and no more than 50°Jo of the EDA's fots may be under option at any time. BUILDER: (�urlder rs required to be a Resldentral 8uilding Contractor ticensed by the Stafe of Minnesota.) Name:1� I��l.e.(.�IL, � n(.�(,��Ll.l Q(:J State l.icense Number:. � Tel (1)��•`��,� Tef t2): �ax�d� � l.� -- �� J� Address:�� `� 7'fl�'��,�,� �� CitylState/Zip: � � � ��-%` � �� Email: , . � � L, � � Signatu Date REQUIRED ATTACHM�N7S AND ADDITIONAL INFORMATION: o Attach one representative example of a house you w4uld plan to build on this lot if your proposal is selected. It does not need to shvw exactly how it wouid be placed on the lot; it just needs ta show the appraximate size, quality and features you would anticipate a new house would have on this lot. A specific house plan would be determined after a praposal is tentatively �ccepteci by the EDA. 7 The E�A will only sell tois to builders who have experience in house construction in Minnesota. Please list the addresses bf three houses you ha�e built in Minnesota within the last five years, or attach other evidence of quatification for review by the EDA: _ , fiQuse #1 House #2 House #3 SUBMIT PROPaSAL TO: Attn: John Sutker, �rystal EDA, 4141 Dvuglas Dr N, Crystal MN 55422 TEL: 7f3.S31.11a2 FAX: T63.�31.1188 lohn.sutierCcD_crvstalmn.c�ov PROPQSALS MA Y BE St1BMlTTED 8Y HAND DELIVFRY, U.S, MAIL, FAX, OR EMAfL (,pdf fo�mat}. PRQPOSALS MAY 8F SUBMITTED AiANY TJME AND ,W_ILL 9E C�NSIDERED ON A"F�RST COME, FlRST SERVEt?" 8A5lS UNLESS FNE L4T NAS BFEN fJPTlpNED BYANOTNER BUtLDER. � � C �� {� W i l,� i t�t 5 J rr �-�. ��1 � � �� -� 5 lJ,�'a , �t/�v�ir' CL h�% �-. � n �, o� �� conc�� meta! acc cover "672.�9 CORVALLIS AV�NUF IV. u 89 67i ' �� N 89°59'03" E 124.34 „ � � w • --- �w / \v walr.ut / O` :.' N ��-� e�3. � / N•' r--------- ------i� � � � N � O • �� '. . � map1C .3E' o � 873.9 � � wk s�� W . 873.2 � . `� . �\ �� . �:, �\\ �,' + :�6R� \�� I .: ��. . , ��.9 ' 1fl \ L — o \� �` ': �.. �� . � o � tr..e 2 � \ 872.8 . .: � \ � �\\ �� • ' ��j \�\ V`� ' �S �. A x �. � 672.34 . � � . �, N � � �� a -: ��, �� .. : c N 87/.96 ^ .. . �_ 872.2 . N �� rnn=87l.84 rnv�864.34 O � � O � 1Z/ �• 872.38 18�cc� cui' V u . 672.46 � --- _ _ _ GA�R ,�872.7 � � � 872.3 � � spryce /8' 873.2 7 I � I � 1 �; j 5 � � � � � 872.9 1 � � b � '' �, a �i I tr p I� f� I � 1 � � O j� maple 33' � '` 872.8 � � / 1 1 I � .r � I o. 1 � �— G POWC�' I I 1 I � f �� f �50 � � � o , \\ _ \ �/ � / . � \ I � � i � ti � 672.6 � \`---------- --- �-- ----- H o ' .. ': �� 53.i7 , � � 113.77 � ��' •,.�► ;------------------------- � •� � � � O ` � � � :.; Q� �� 872.3 ♦ �� - �jo \\ .� =:: .:, s�, .�\ ' 'c. �.�. ` �' '� �� ,A�ID �� — �� , � � � ___ .�� . �oa�. �� :- � �� :_�� , , ��, _R: �: + � � �.� � :.�� .� � 7M` .F, '� y.y <, s ;r� ':tr�. . �y N � uiA;^{ i, '�� xr �. THE CITY MANAGER'S COMMENTS ARE BO�DED. Git� Ccaur��l M��t��g r li � r March 4, 2014 7:00 p.m. Council Chambers I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE II. PROCLAMATION The Mayor will read a proclamation supporting the Beyond the Yellow Ribbon project. III. ACKNOWLEDGEMENT The Mayor will acknowledge a donation of $2,500 from 2MK Sports Marketing to the Crystal Recreation Department. IV. COUNCIL MEETING MWUTES The Council will consider the minutes from the following meetings in a single motion: a. The Council Work Session from February 13, 2014; b. The Regular City Council Meeting from February 18, 2014; c. Two Council Work Sessions from February 18, 2014; and d. The Council Work Session from February 25, 2014. V. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director ta the City Council, a list that is on file in the office of the Finance Director; 3. Appointment of City Forester James Burks as the assistant weed inspector for the City of Crystal; 4. Approval of a resolution amending the 2013 Permanent Improvement Revolving (PIR) Fund budget; and 5. Approval of a resolution amending the 2013 budget. Crystal City Council Meeting Agenda March 4, 2014 VI. REGULAR AGENDA 1. The Council will consider the appointment of Kyle Turner to the Environmental Quality Commission for an unexpired term to expire on December 31, 2015. The Interview Committee recommends approval of the appointment of Kyle Turner to the Environmental Quality Commission. 2. The Council will consider contributions from the City Initiatives Fund to NEAR and PRISM Food Shelves. Cal and Jan Monroe from NEAR and Michelle Ness of PRISM will be at the meeting to provide information about services provided by the food shelves serving Crystal, NEAR and PRISM, respectively. There are sufficient funds in the City Initiatives Fund to make a$1,500 contribution to each of these food shelves. Any contributions made to food shelves in March are matched by a state grant. Recommend approval of the contribution. 3. The Council will consider $2,000 contribution from the City Initiatives Fund to Community Mediation Services. Community Mediation Services (CMS) provides mediation services, training to Crystal apartment managers and property owners through Crime Free Housing, and is a resource to the Robbinsdale School District. In 2013, CMS handled 27 cases involving 46 Crystal residents. A representative of CMS will be at the meeting to provide more information about their services. There are sufficient funds in the City Initiatives Fund to make this contribution. Recommend approval of the contribution. 4. The Council will consider a resolution approving plans and specifications and ordering advertisement for bids for Council Chambers AV and Lighting Project No. 2013-19. The 2014 PIR includes funds for renovating the audiovisual equipment and lighting in the Council Chambers. Recommend approval of the resolution approving the plans and specifications and ordering bids for this project. 5. The Council will consider authorizing staff to maintain campaign finance reports on city website. As discussed at a recent work session, staff received a request to maintain campaign finance reports on the city's website. According to Section 215.17 of the City Code, the Council can direct staff to make these reports available on the city's website. Page 2 of 4 Crystal City Council Meeting Agenda March 4, 2014 6. The Council will consider second reading of ordinance amending Section 1137 of the City Code regarding civil penalties for tobacco. At its February 18 meeting, the City Council approved the first reading of an ordinance amending Section 1137 regarding civil penalties for tobacco violations. Recommend approval of the second reading of this ordinance. 7. The Council will consider first reading of ordinance revising Section 940 of the City Code regarding civil disorder. �ast year when staff was reviewing necessary changes to Chapter IX of the City Code regarding public safety, staff inadvertently overlooked Section 940 dealing with firearms on city property. This matter was discussed at a recent work session; recommend approval of the first reading of the ordinance amending Section 940. VII. OPEN FORUM (Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. lndividuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments and no items may be addressed more than ten minutes. The Council wi1! not take action on items discussed during open forum or discuss matters under pending or threatened litigation; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up. No comments will be taken during tonight's Open Forum regarding the Ramirez matter or Officers Watt and Erkenbrack or other current employees. The Council is welJ aware of the issues and concerns of inembers of the community group, Communities United Against Police Brutality and Crystal residents. The group's members have attended many city council meetings and have been in contact by telephone, emai! and written letter. The city has responded many times to requests for information. The city wi1! provide any public information available in the future. Citizens are invited to communicate with city staff or the Mayor and Council by email or letter about this or any other topic.) � •:�t_ •► _�� •► a) Citizen Input Time will be held from 6— 6:30 p.m. on Tuesday, March 18 in Conference Room A at City Hall. b) The next City Council Meeting begins at �:00 p.m. on Tuesday, March 18, in the Council Chambers at City Hall. c) The Crystal Business Association meets on Wednesday, March 19, at 8:30 a.m. at Herzing University. Page 3 of 4 Crystal City Council Meeting Agenda March 4, 2014 IX. ADJOURNMENT F:��I��I�[e�YyC1�I�1�1��iI��%1Yy:C��iy[! , , ,. <<,.; { ,. <<,.; , , , <<,.; , ,;<<, , , ,.;<<, , ,.;<<, , ,. , , , , ,;<<, , , ,.;<<, ,J.. , 1�.,.f ,,. I i , , 1�.,. i I, , 1�., 1 t �3�;�3 t t.�3�;�3 t t.�3�;�3 t t:�3�; t t t;�3�; t:� '.��{ .�.�.�.�.�.�. .�.�.�� .�.�...�.�.�.� i. . { .. �,. f�: .�. � �. t. � t . �rr� .:;:i..�. s s . , n�.. .. s s s;, ;;,�s s s-- ;. f . is . 3 a s., s.;,�s s s„ .: t t . �.. � � � �... ,.� . �,.„t � . { r,,.r�. � � . � .. � s 3�::t �t�>1 l. t5 t ' l". 1.l. ti.. S t I, �J 1 1 ti.. i, l..l. 1 1 ti. . .i .. .,i.. ..i ..� { �. S, �{ { { �. � , { �. , k. , {, { { { �. �1 t, t, t, t, f,it t..t. is.yl U. �7�" (..I..G. �,..§y' S I U. l �4,s. tr 't`:; �I.:I..I ( .G. i i....3�3�.3�.t1:;�{{, .t ..i...3�.3��.t:�S#..�:. � r t s t� f r. s,.� f r s i t..1, 1, 1, 1 1 S,f., ..,,.,�. ,f :.r, I,.I.,f i .�. t.,<<„s:. £. ,.� , z r,.e I.I.I :#s. � �ls .. �.� ,.�, .rr s.., ,f } s-.i#7 .� }, t :�...s a..t�. st i.�.�i, .t.y..i i t..t& .l� (, :.l.r,k. tf r, �. s ��i s � 4: i: �.. � .,�t, t 3 :.+.u`.14 ..} t{. ..t :s t. i: rt i��i t�� .t}7 ts ��.c1,,,>,t {} <'?,Lt.ir .S s � t i}t i{ti��.: E � .i. } i . ..t757f . f}i:, �! :t "r, � s ..� s .4. .f�- tct Sj ..7... t � .;.:. � t t.5{f }'r� t<.;=I: �=7ta.},i,s,1,Y,;� Nt„ „��t,.�� t ,1�,}rt�trr.rld, .�{,i�4U,�,.r >�il�}�.�„rf,. t,E i.��u. .�ft�l.1..:,�i s {fi6�t.�t�i�.rt,f,,.} ,;s,.i.tt ,u zh ,�,� t.,�,.�l.,�ir >,�`��.r1t. ,s} {,dt,a�,sa��r�t,a 6:15 p.m. EDA Work Session Conference Room A 6:30 p.m, �St Council Work Session to discuss: Conference Room A • Amending the 2013 budget 6:50 p.m. EDA Regular Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Immediately after 2nd Council Work Session to discuss: the Regular City • Change of polling location Conference Room A Council Meeting • Council salaries Have a great weekend; stay warm! See you at Tuesday's meeting. Page 4 of 4 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 TeL• (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn,gov PROCLAMATION SUPPORTING QUAD CITIES BEYOND THE YELLOW RIBBON PROJECT WHEREAS, the cities of Crystal, Golden Valley, New Hope and Robbinsdale have united to form the Quad Cities Beyond the Yellow Ribbon initiative; and WHEREAS, a Yellow Ribbon community unites key areas within a community to create a network that connects organizations, resources, and employers to meet the needs of local service members, veterans and military families in Minnesota; and WHEREAS, the outward showing of support enables successful transitions for those affected by military deployments and builds a stronger, more compassionate community; and WHEREAS, the Crystal City Council supports the Quad Cities Beyand the Yellow Ribbon initiative and agrees to be an active participant to help the Quad Cities achieve the Yellow Ribbon Community official designation. NOW, THEREFORE, as Mayor of the City of Crystal, I hereby proclaim that the Crystal City Council agrees to support and actively participate in the Quad Cities Beyond the Ye11ow Ribbon initiative along with the cities of Golden Valley, New �Iope and Robbinsdale. Dated: March 4, 2014 By: Jim Adams, Mayor CITY OF CRYSTA� MEMORANDUM [�7_��T�rF1.�l►�i►�iyC! MEMO TO: Anne Norris, City Manager ��Y FROM: Gene Hackett, Recreation Director r RE: Acknowledgment of Donation Received Please inform the Mayor and City Council of the following donation received: 2MK Sports Marketing �LC $2500.00 This donation is from the annual Cyclo-Cross Championships held in December at Bassett Creek Park. The donation is allocated to: $ 516.20 Reimburse city expenses incurred by the race $1983.80 Donation to the Activity Assistance Scholarship Fund Thank you. Crystal City Council Work Session minutes February 13, 2014 2681 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 7:03 p.m. on Thursday, February 13, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCI�: Peak, Selton, Adams, Budziszewski, Deshler, Hoffmann, an STAFF: City Manager A. Norris, City Attorney M. Norton, Assistant City Manager/Human Resources Manager K. Therres, Police Chief S. Revering, Public Works Director T. Mathisen, Street Superintendent M, Gaulkea and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: • Review of Police Department programming; d�partment functions • Snow removal on sidewalks • Tobacco violation civil penalties • Request for campaign reports on website • Guns on city property III. ADJOURNMENT The work session adjourned at 8:36 p.m. ATTEST: Chri Clerk Jim Adams, Mayor Crystal City Council First Work Session minutes February 18, 2014 2682 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at 6:30 p.m. on Tuesday, February 18, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCI�: Selton, Adams, Budziszewski, Deshler, Hoffmann, �ibby, an STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Police Chief S. Revering, Deputy Chief M. Meehan, City Afitarne� M. Norton, and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: • Contributions to local food shelves in March C t' b t' t C 't M d' t' S • on ri u ion o ommuni y e ia ion erv�ces III. ADJOURNMENT The work session adjourned at 6:41 p.m. Jim Adams, Mayor ATTEST: Crystal City Council Meeting Minutes February 18, 2014 2683 I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, February 18, 2014 at 7:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. :• �� Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city clerk recorded the following attendance: COUNCI� Present: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, and Peak. STAFF City Manager A. Norris, City Attorney M. Norton, Assistant City Manager Manager K. Therres, Police Chief S. Revering, Deputy Chief M. Meehar Public Works Director T. Mathisen and City Clerk C. Serres. PLEDGE OF ALLEGIANCE Mayor Adams led the Council and audience in the The Council considered adding item No.7 to the an ordinance amending Section 1137.11 of the { Pledge of Alle�iance. �ources er J. Sutter, Agenda with regard to the first reading of �_related to tobacco penalties. Moved by Council Member Selton and secc�nd�d by Council Member Peak to approve amending the agenda. Motion carried. , PRESENTATION Police Chief Revering recognized thre� Cub Foods employees for their lifesaving efforts on December 7, 2013 and presented th�m with the HEARTSafe Communities Award. �LL! Counci minutes from the following meetings in a single motion: a. The Tri-City Council Meeting from January 9, 2014; b. The Regular City Council Meeting from February 3, 2014; and c. The Gt�uncil Work Session from February 3, 2014. Moved by Council Member Budziszewski and seconded by Council Member Deshler to approve the above minutes in a single motion. Motion carried. Crystal City Council Meeting Minutes February 18, 2014 2684 IV. CONSENT AGENDA The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of a solicitation license for Kelly Whiteford of Window Concepts af Minnesota, Inc. to go door-to-door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement projects;,and 4. Authorizing execution of an agreement regarding a joint study with G�Iden Valley and New Hope related to flooding issues including Winnetka Avenue and Medicine �ake Road. Moved by Council Member Hoffmann and seconded by Council Member Peak to approve the consent agenda. Motion carried. V. PUB�IC HEARWG The Mayor announced the purpose of the Public He�ring: The consideration of a resolution alla�ating Cornmunity Development Block Grant funds for Program Year 2014. City Planner J. Sutter addressed the Council and answered questions. Mayor Adams opened the public hearing for testimony. HOME �ine Housing Attc�rney Matt Eichenlaub addressed the Council regarding a funding request for the HOME Line'' organization. There being no c�ne e(se wishing to appear before the Council to give testimony, Mayor Adams declared the public hearing closed. Moved by Cc�uncil Member Budziszewski and seconded by Council Member Hoffmann to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2014 — 12 RESOLUTION APPROVING PROPOSED USE OF 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVE�OPMENT B�OCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS Crystal City Council Meeting Minutes February 18, 2014 V. PUBLIC HEARING CONTINUED By roll call and voting aye: Hoffmann, Peak, Selton, Adams, and Budziszewski. Voting nay: Deshler and Libby. .: Motion carried, resolution declared adopted. VI. OPEN FORUM The following persons addressed the Council regarding their concerns government: • Linda Erkenbrack • Karen �incoln, 4706 Xenia Ave N city • Janet Nye • Kari Miller • Michelle Gross The Mayor called for a recess at 7:38 p.m. due to the failure of representatives and others affiliated with Communities United Against Police Brutality (CUAPB�. to comply with the Open Forum requirements which were read to the audience,by the Mayor before Open Forum commenced. The Council reconvened the regular City Cour�cil meeting at 8:32 p.m. in the Community Room at City Hall, rather than the Council Charnbers due to disruptions during Open Forum. VII. REGULAR AGENDA 1. The Council considered Commission for a three� Applicant Charles to aK for a nting Charfes Landon, Jr. to the Human Rights erm expiring December 31, 2016. the Council. by Counci{ Member'Budziszewski and seconded by Council Member Deshler �ve the appoin#rnent of Charles Landon, Jr. to the Human Rights Commission µee-year term expiring December 31, 2016. oting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, and Peak. Motion carried. 2. The Council considered appointing Lassana Bamba, Jr. to the Parks & Recreation Commission (as an at-large member) for an unexpired term to expire on December 31, 2015. Applicant Lassana Bamba, Jr. addressed the Council. Crystal City Council Meeting Minutes February 18, 2014 .:. VII. REGULAR AGENDA CONTINUED Moved by Council Member Peak and seconded by Council Member Budziszewski to approve the appointment of Lassana Bamba, Jr. to the Parks & Recreation Commission for an unexpired term to expire on December 31, 2015. Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, and Peak. Motion carried. The Council considered a resolution authorizing acquisition of real prope West Broadway (P.I.D. 09-118-21-24-0061) for a new Public Works facil. City Manager A. Norris addressed the Council. Moved by Council Member Budziszewski and seconded by to adopt the following resolution, the reading of which was � unanimous consent: RESOLUTION NO A RESOLUTION AUTHORIZING ACQU 4947 WEST BROADWAY (P:I.I Selton, Adams, B The Council considered a plow. Public Works Dire Moved by Co to adopt the f . •. er Deshler by F REAL PROPERTY ?1-24-0061) offmann, Libby, and Peak. carried, resolution declared adopted. g 2014 CIP purchase of a sidewalk sed the Council and answered questions. Budziszewski and seconded by Council Member Hoffmann ution, the reading of which was dispensed with by :._ • •l l• APPROVING PIR EXPENDITURE FOR REPLACEMENT STREET DEPARTMENT UNIT #303 SIDEWALK PLOW Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, and Peak. Motion carried, resolution declared adopted. 5. The Council considered a resolution ordering the Feasibility Study for 2014 Alley Reconstruction Project No. 2014-07. Public Works Director T. Mathisen addressed the Council. Crystal City Council Meeting Minutes February 18, 2014 .: VII. REGULAR AGENDA CONTINUED Moved by Council Member Budziszewski and seconded by Council Member Deshler to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2014 — 15 AUTHORIZING PREPARATION OF FEASIBILITY STUDY FOR THE YATES-XENIA-WEST BROADWAY AND BRUNSWICK-ADAIR A��EY RECONSTRUCTION PROJECT #2014-07 Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, and Motion carried, resolution 6. The Council considered 2014 wage and insurance adjustments fc�r non-represented employees. Assistant City Manager/Human Resources Manager K. Therres addressed the Council and answered questions. Moved by Council Member Budziszewski a to approve the 2014 wage and insurance a employees. Voting aye: Selton, Adams, B 7. The Council consic City Code regardin of an y Council Member Hoffmann non-represented , Hoffmann, Libby, and Peak. Motion carried. inance amending Section 113�.11 of the Moved by Coun�il Member Deshler and seconded by Council Member Budziszewski to amend th� proposed ordinance with the following changes: 1137.11, Subd. 3. First violation: a civil fine in #�e an amount e�9 u to .'�50 and license suspension for a period ef-�e� up to one #� day�. ition within 24 months after the first violation: a civil fine in ##� an amount to 1 500 and suspension of license for a period of up to 5�-9 days. Third violation within � 24 months after the �� first violation: a civil fine in #-�e an amount e# up to $2,000 $�� and suspension of license for a period of uq to 10 �8 days. Moved by Council Member Peak and seconded by Council Member Budziszewski to adopt the following ordinance as amended: Crystal City Council Meeting Minutes February 18, 2014 2688 VII. REGULAR AGENDA CONTINUED ORDINANCE NO. 2014 - 01 CHAPTER XI BUSINESS AND TRADE REGULATIONS: REVISWG PENALTIES FOR TOBACCO, SECTION 1137 and further, that the second and final reading will be held on March 4, 2014. Voting aye: Selton, Adams, Budziszewski, Deshler, Hoffmann, Libby, and Peak. VII1. INFORMATION AND DISCUSSION Mayor Adams read the following announcements a) The Crystal Business Association meets at 8:30 a.m Crystal City Hall. on Wednesday, February 19, at b) The Light of Crystal No-Tap Bowling Tournament is Saturday, February 22, at 6:30 p.m. at Doyle's Bowling Alley. c) The "Quad Communities Beyond the Yellow Ribbon" bowling fundraiser will be held at Doyles Bowling Alley on Sunday, February 23' at 10:30 a.m. d) The next City Council Meeting begins at �:0�7 p.m. on Tuesday, March 4, in the Council Chambers at City Hal1. IX. ADJOURNMENT Moved by Council Mernber �eshler adjourn the meeting. meeting ATTEST: '-�. S •• Chrissy Serres, City Clerk conded by Council Member Budziszewski to Jim Adams, Mayor Motion carried. Crystal City Council Second Work Session minutes February 18, 2014 2689 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at 8:05 p.m. on Tuesday, February 18, 2014 in the Community Room at City Hall located at 4141 Douglas Drive, Crystal, Minnesota, rather than Conference Room A as originally noticed due to disruptions during the Open Forum portion of the regular council meeting. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCI�: Selton, Adams, Budziszewski, Deshler, Hoffmann, �ibby, and STAFF: City Manager A. Norris, City Attorney M. Norton, Assista Manager/Human Resources Manager K. Therres, Finan Hansen, Public Works Director T. Mathisen, Police Chi� City Clerk C. Serres. . . • II. AGENDA The Council and staff continued discussion of financing Crystal's share of the emergency water supply. The Council adjourned the second work sessic�n at 8:31 p.m. to reconvene the regular City Council meeting. The Council reconvened the second work session at 8:5� p.m. The Council and staff discuss�d the following agenda items: • Liquor license fees • Commission Liaisons repc�rts/updates � Council OU GreenStep Cities �mbers Hoffmann and Deshler departed the meeting at 9:27 p.m. (MENT �'�� Ct�uncil work session adjourned at 9:32 p.m. Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk Crystal City Council Work Session minutes February 25, 2014 2690 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:40 p.m. on Tuesday, February 25, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city manager recorded the attendance with the following members: COUNCI�: Selton, Adams, Budziszewski, Deshler, Hoffmann, �ibby, and Peak. STAFF: City Manager A. Norris. OTHER: Consultant Craig Rapp. II. AGENDA The Council and staff continued discussion of Council goals with Craig Rapp. III. ADJOURNMENT The work session adjourned at 9:40 p.m. Jim Adams, Mayor � Anne Norris, City CONSENT AGENDA #1 APPLICATIONS FOR CITY LICENSE March 4, 2Q14 GASINSTALLER B&B Plumbing Inc 25593 109th St NW Zimmerman, MN 55398 Dean's Professional Plumbing 7400 Kirkwood Ct N Maple Grove, MN 55369 Freedom Heating & Air Conditioning Inc 1568 143rd Lane NE Ham Lake, IVIN 55304 Ridler Heating DBA Uptown Heating 3110 Washington Ave N#100 Minneapolis, MN 55411 Twin City Fireplace Co 6521 Cecilia Circle Edina, MN� 55439 Westin Plumbing and Heating Inc 15494 67th St Becker, MN 55308 MASSAGE THERAPIST Tanya Langford at Massage Lakes, 235 Willow Bend, Crystal MN� 55428 (p�e-app�oved by City Manager Anne No�ris on 2/18/2014) PLUMBER B&B Plumbing Inc 25593 109th St NW Zimmerman, MN� 55398 Budget Plumbing Corp 855 Hwy 169 N Plymouth, MN 55441 Certified Mechanical Inc DBA Eds Plumbing and Heating 1001 N 7�h Lake City, MN 55041 Dean's Professional Plumbing 7400 Kirkwood Ct N Maple Grove, MN 55369 Huber Plumbing Co. LLC 2751 Lamphere Drive New Hope, MN 5542'7 P& D Plumbing 12756 Verdin St NW Coon Rapids, MN 55448 Ridler Heating DBA Uptown Heating 3ll0 Washington Ave N� #100 Minneapolis, MN 55411. Swanson Plumbing Inc 16591 351st Ave Hamburg, MN 55339 RENTAL — NEW 5720 Adair Ave — Invitation Homes 3 Properties Minnesota 5101 50`h Ave N— Andrea Samuelson (Conditional) RENTAL — RENEWAL 6523 Cloverdale Ave N� — Wright/Diane Truesdell 2900-2930 Douglas Dr N— The Heathers Estates (Conditional) 4640-4646 Douglas Dr N— Richard Wilson 5633 Elmhurst Ave N— Gene Posthumus 3220 Hampshire Ave N� — Kevitt Development (Conditional) 5306 Hampshire Ave N— Kim Caldwell Frye (Conditional) 5924 Idaho Ave N� — Andrew/Nichole Fischer (Conditional) 2736 Jersey Ave N— Dennis/Barb Arel (Conditional) 4840 J�ersey Ave N— Ryan Humbert (Conditional) 3018 Kentucky Ave N— Eliz/Israel Velasco (Conditional) 5228 Kentucky Ave N— Michael Mills 6917 Markwood Dr N— Amir Chaboki 5652 Maryland Ave N— SE Properties LLC (Conditional) 5640 Nevada Ave N— R& B Mgmt II LLC (Conditional) 5801 Oregon Ave N— Gairbyat, LLC (Conditional) 5808 Pennsylvania Ave N— C Spencer/J Jucick Spencer (Conditional) 3557 Quail Ave N— Kelly Thomas 5 812 Quail Ave N— Dwayne Meier 3540 Regent Ave N— Larry Brockel c/o Jay Faber (Conditional) 5731 Regent Ave N� — Thomas Ruen (Conditional) Pagc 1 of 2 RENTAL — RENEWAL CONTINUED 3431 Welcome Ave N— Mark/Barbara Ylitalo (Conditional) 5508 Xenia Ave N— Darryl/Martin Schmitz 6509 38th Ave N— John Spilane 6600 41 st Ave N— Mark Cemensky (Conditional) 6515 52nd Ave N— Raymond/Lisa Martin (Conditional) 5610 56�h Ave N� — Khue Dang 4925 56�' Pl N— Igor Grad (Conditional) 4727 5'7�h Ave N— Hanson Bros Invstmt Grp (Conditional) 7733 58th Pl N— Justin Sutkowski SIGN HANGER Leroy Signs Inc 6325 Welcome Ave N Brooklyn Park, MN 55429 Signs by RSG 6080 Hwy 10 Ramsey, MN 55303 CONSENT AGENDA #1 Pagc 2 of 2 CONSENT AGENDA #2 ��.._.�_.,.� DATE: February 26, 2014 �+��y � TO: Anne Norris, Gity Manager 'X�T� City of Crystal Gity Council � �. FROM: Charies Hansen, Finance Director RE: Expenditures over $25;000 � ��. � � � Pavee Logis Motorola PERA Blue Gross Blue Shield of MN Kennedy & Graven Metropolitan Council Envirorr S West Metro F'ire-Rescue Dist IRS - EFTPS � G lTanya�A�ccLs Pa}+�Checks�o�er $25,000 Me �mo�. Description Public Safety Assessment Mobil and Portable Radios Empioyee & city required contributions: pay date 2/14/2014 March Health Insurance Premiums 5025/5027 W Broadway PropertyPurchase March Waste Water Services February Fire Budget allocation Sacial Security, Medicare; & Fedetal Tax W/H; pay date 2/14/2014 AmounY $134,877.00 $25; 911.00 $42;86271 $86,642:50 $442;000.00 $109;932.72 $80;6$4.52 $50;432.56 $973,343.0't CONSENT AGENDA #3 E��pmr� ��n�� D��°��r�t �f E��r�nrr��n��➢ ��r�i�� _ � � -- -- -- ---- - ---- -- -- -- — i01 Fourth Avenue �outh, Suite 700 612-34�-3777 RE�UCE.REU�E.RECYCLE Niinneapolis, Niinnesota 55415-1�42 612-34�-8532 �C 612-345-6.510 Faxes 6i2-34$-6500 Facility .tl�� Line www.hennepin.us/environment �� a : � �� F�br�ary 219 2014 �1 TICE �F �P��IC�1��ENT F AN AS�I�TAi�T VVEE� I��PE�T�� 2014� Encl�s�d i� � f�rm �ar th� appointrr��fi �f �� A�si�t�nfi �Veed I�sp��f�r i� ya�r rr��►�ip�li#y, �f 's� requir� th�t the �n�l��ed f�rm be fill�d t�� d ret�rn�d t� th� C�unty Agricultu�al l�spe�i�r ifi a� ��i�tant �e�d c��pe�tc�r i� �pp�i��d. If �n ��i�fi�nt �v��d i��p�ct�r is n�t �a��d ii wil� be �s��m�d fhat th� �y�r �rsll p�rf�rrr� tho�� duti�� a� requir�d �nder �tat�t�� h�pt�r 1,�0 �nd ��.�1 �1�� d� fiho� �� n �s pa�sibl�. I�u�uld lik� all app�i�tr�t�r�ts i� by �pril 154 2014: If yo� �� a�y qu��t�� pl�a�� c�16 rro� �t {� 2} 34��m4659 TE��ks! Sis��e��ly; �w ��x � �reg�ry ��st Agri��ltural Insp�ctor ��los�r� An Equal Oppo�tunity Employer Recyc�ed Paper CONSENT 2014 NOTICE OF APPOINTMENT OF ASSISTANT WEED INSPECTOR INSTRUCTIONS 1) Complete this form. 2) Return to the County Agricultural Inspector: Greg Senst Hennepin County Environmental Services 701 Fourth Ave South, Suite 700 Minneapolis, MN 55415-1600 NAME OF PERSON APPOINTED CITY NAME James Burizs, City Forester Crystal ADDRESS DATE OF APPOINTMENT 4141 Douglas Drive North March 4, 2014 CITY, STATE, ZIP CODE COUNTY Hennepin Crystal, MN 55422 TELEPHONE # OF INSPECTOR WORK CELL PHONE # OF INSPECTOR (INCLUDE AREA CODE) (INCLUDE AREA CODE) (763) 531-1162 EMAIL OF INSPECTOR James.Burks@crystalmn.gov IN ACCORDANCE WITH MINNESOTA STATUTES 18.80, SUBD. 3, PERTAINING TO ASSISTANT WEED INSPECTORS, THE ABOVE NAMED PERSON IS HEREBY APPOINTED TO BE ASSISTANT WEED INSPECTOR FROM THE DATE INDICATED UNTIL SUCH A TIME AS THE MAYOR WISHES TO TERMINATE THE APPOINTMENT. THIS APPOINTMENT CONFERS ON THE APPOINTEE ALL THE DUTIES, AUTHORITY, AND PRIVILEGES OF ANY LOCAL WEED INSPECTOR AS OUTLINED BY LAW. SIGNATURE (MAYOR ) TITLE DATE SIGNED 1 � \ : _ � 1_� :' � Memorandum ; cmv oe ' CIiYSTAL DATE: February 27, 2014 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Directar SUBJECT: Consider a Resolution Amending the 2013 Permanent Improvement Revolving (PIR) Fund Budget Background Every year budgets need to be amended for various projects in the PIR Fund. Reasons include: actual costs exceed budget, the addition of unanticipated projects and prior year purchases not completed until the current year. Proposed 2013 Budget Changes: • Administration computer hardware and software — Reduce by $10,000. • Administration replace server — Eliminate since �OGIS managed services will take over function. Reduce $14,500. • Engineering replace truck #42 — This was planned for 2014 but is moved up to 2013 due to the condition of the truck. Increase $26,000. • Street Improvements local share County Highway 81 reconstruction — Planned sale of bonds to Hennepin County to finance local share was reduced from $395,000 to $75,000 in the adopted 2013 budget. The county had given an estimate that costs were below budget. The estimate was later changed and the entire $395,000 bond issue was needed. • County Highway 81 turF restoration. Add $130,000. County reimbursed $63,880. • Little League Field Lighting — City participation in this project was approved in Resolution 2012-84. The project started in 2012 and was completed in 2013. Grant revenues and reimbursement from the Crystal Little League match this cost. The resolution amends the 2013 budget to increase revenues and project expenditures by $69,109. • Community Center coffee maker. - Replacement needed due to failure of old coffee maker. Increase $2,000. • Community Center chairs — Replacement was deferred. Reduce $5,000. • Community Center refrigerator. - Replacement needed due to failure of old refrigerator. Increase $3,200. The changes are as follows: Appropriations: Business Unit Description 4111 Administration - computer hardware & software 4115 Administration - replace server 4606 Engineering - replace truck #42 4906 Local share County Highway 81 reconstruction 4906 County Highway 81 turF restoration 5067 Crystal Little League field lighting 5615 Community Center - replace coffee maker 5603 Community Center — replace chairs 5615 Community Center — replace refrigerator Total Net Change to Appropriations Revenues: Funding Source Alley Project special assessment income Hennepin County Grant — Little League Field Lights Twins Community Fund Grant — �ittle League Field Lights Crystal Little League - loan repayment Xecl Energy Cooling Rebate — Community Center Hennepin County reimbursement — Hwy 81 turf restoration Sale of Bonds to Hennepin County Sale of Property Total Net Change to Revenues 1 � \ : _ � 1_� :' Change to 2013 Budqet $7.400 $34,381 $20,000 $14,728 $13,230 $63,880 $320,000 47 350 $520,969 Summary The proposed amendments to the 2013 budget of the PIR Fund add $520,969 to revenues and $520,809 to appropriations. The PIR budget still shows a substantial deficit for 2013 due to the large number of unfinished 2012 projects that were carried over to 2013. I recommend that the City Council approve the resolution. 1 � \ : _ � 1_� :' City of Crystal RESO�UTION NO. 2014- � � � � -• • � � WHEREAS, a variety of changes are needed to the 2013 PIR Fund Budget to accommodate unforeseen capital needs; changes in actual costs from the original estimates and changes in the timing of projects. NOW, THEREFORE, BE IT RESOLVED that the 2013 Permanent Improvement Revolving Appropriations: Business Fund Budget is amended as follows: Unit Description 4111 Administration - computer hardware & software 4115 Administration - replace server 4606 Engineering - replace truck #42 4906 Local share County Highway 81 reconstruction 4906 County Highway 81 turF restoration 5067 Crystal Little League field lighting 5615 Community Center - replace coffee maker 5603 Community Center — replace chairs 5615 Community Center - replace refrigerator Total Net Change to Appropriations Revenues: Fundinq Source Alley project — special assessment income Hennepin County Grant — Little �eague Field Lights Twins Community Fund Grant — Little League Field Lights Crystal Little League - loan repayment Xecl Energy Cooling Rebate — Community Center Hennepin County reimbursement — turF restoration Sale of Bonds to Hennepin County Sale of Property Total Net Change to Revenues Adopted by the Crystal City Council this 4t" day of March, 2014. Jim Adams, Mayor /_�ii�� Christina Serres, City Clerk Change to 2013 Budqet $7,400 $34,381 $20,000 $14,728 $13,230 $63,880 $320,000 47.,350 $520,969 � � � : _ � � _: : '� � Memorandum ; cmv oe ' CIiYSTAL DATE: February 27, 2014 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Directar SUBJECT: Resolution Amending the 2013 Budget. Background: The City Charter, Section 7, requires the adoption of an annual budget. Amendment of the budget is allowed by the Charter and is almost always needed due to unpredictable events. The attached resolution provides needed amendments to the 2013 budget. General Fund — Increases in Department Budgets City Council. The department exceeded its budget by $17,215 due to professional services related to cell tower leases, Becker Park architectural services and facilitator services. Human Resources. The department exceeded its budget by $28,152 due to professional services related to labor negotiations. Legal Department. The department exceeded its budget by $111,291 for legal services related to personnel matters, solar energy and cell tower leases. Building Inspections. The department exceeded its budget by $4,248 due to contractual electrical inspections. Housing Inspections. The department exceeded its budget by $2,069 due to the retention of a contract inspector covering an employee absence. Street Maintenance. The department exceeded its budget by $3,540 in the area of supplies. Community Center. The department exceeded its budget by $20,860 due to costs related to personnel and building repairs. � � � : _ � � _: : '� General Fund — Reductions in Department Budgets Administration. The department under spent its budget for supplies, postage and newsletter. The resolution uses $30,000 to offset other budget increases. Police. The department under spent its budget for personnel, prisoner services, animal services and supplies. The resolution uses $100,000 to offset other budget increases. Park Maintenance. The department under spent its budget for personnel, services and supplies. The resolution uses $57,000 to offset other budget increases. Special Revenue Funds: TIF Housing District #2, Anthony Shopping Center Payments on the pay-as-you-go development notes were over budget. The resolution amends the budget to add $2,600 to principal and interest payments. Economic Development Authority Contractual services for the Cavanagh development were higher than estimated. Grants reimbursed the EDA for the expenses. The resolution amends the budget to increase contractual services by $27,400. Debt Service Funds: Highway 81 Bonds, Series 2010A/B Contracts with the county require the City to make payments as portions of the project are finished. These payments are coming due at a faster pace than was estimated when the project began. The resolution adds $58,000 to appropriations for payments to the county. Improvement Bonds, Series 2012A The first year interest payments due August 1, 2013 were overlooked when the 2013 budget was prepared. The resolution adds $51,300 for interest payments. Capital Projects Funds: Major Building Replacement Fund The resolution amends the budget to increase appropriations by $44,000 for consulting services related to the proposed Public Works Facility. Police Equipment Revolving Fund Expenditures are over budget by $16,000 due to the higher cost of putting new model cars into service. More new equipment must be purchased because equipment from the old Crown Victoria cars won't transfer to the new models. The resolution adds $16,000 to the appropriations for vehicles. � � � : _ � � _: : '� Street Maintenance Fund The resolution amends the budget to increase appropriations by $60,700. Costs for maintaining the deteriorating pavement in Street Phases 1— 3 were higher than anticipated this year. Conclusion I recommend that the City Council consider adoption of the attached resolution amending the 2013 budgets. City of Crystal � • •► ►• . � � AMENDING THE 2013 BUDGET � � � : _ � � _: : '� WHEREAS, Section 7.05 of the City of Crystal Charter requires adoption of annual budgets for the City, and WHEREAS, unpredictable operating conditions during the year make it necessary to amend the budget. NOW, THEREFORE, BE IT RESOLVED that appropriations in the 2013 General Fund Budget are increased or (decreased) as follows: City Council Administration Human Resources Legal Police Building Inspections Housing Inspections Street Maintenance Park Maintenance Community Center TOTAL APPROPRIATIONS $17,250 (30,000) 28,200 111,300 (100,000) 4,300 2,100 3,600 (57,000) 20,900 $0 BE IT FURTHER RESOLVED that appropriations in the 2013 Budgets are increased as follows: Special Revenue Funds Anthony Shopping Center TIF District Economic Development Authority Total Special Revenue Funds Debt Service Funds Highway 81 Bonds, Series 2010 A&B Improvement Bonds Series 2012A Total Debt Service Funds $2,600 27,400 $30,000 $58,000 51, 300 $109, 300 � � � : _ � � _: : '� RESOLUTION NO. 2014 , continued Capital Projects Funds Major Building Replacement Fund $44,000 Police Equipment Revolving Fund 16,000 Street Maintenance Fund 60,700 Total Capital Projects Funds $16,000 Adopted by the Crystal City Council this 4t" day of March, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk RE(iULAR A(iE�DA � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COUNCIL STAFF REPORT °"�Y�°�" Regular A�enda Item: Commission Appointment }iCRYSTAL - March 4, 2014 Council Meeting FROM: Administrative Services Coordinator Trudy Tassoni DATE: February 26, 2014 TO: Crystal City Council City Manager Anne Norris RE: Appointment to the Environmental Quality Commission The Environmental Quality Commission (EQC} has three vacancies on this 10-member commission. Its charge is to advise the City Council in matters relating to the conservation of environmental resources, including the study and proposal of possible environmental policies, and to promote public education and awareness relating to such environmental issues. This commission also motivates interest in the proper use of, and care for, the natural resources of the city and seeks information about laws, policies, and regulations of a11 levels of government that may have environmental or ecological significance for the city. At this time, K�y1e Turner is seeking appointment to the EQC. A criminal history check completed by the Police Department came back clear. Mr. Turner was interviewed by Mayor J. Adams, Council Liaison J. Selton, and Commission Chair G. Raetz, who unanimously recommend his appointment. Council Action Requested Please consider appointing Kyle Turner tio �he Environmental Quality Commission for an unexpired term to expire on December 31, 2015. A copy of his application is attached. The c�iyninal histo�y check is available in the Police DepaNtment. C:\Documents and Settings\cserres\Local Settings\Temporary Internet Files\Content.0utlook\YA5AG7SR\Council Staff Report new appt to EQC Regular Agenda.doc � � , � V � , � . .\... ....! \ .!. _ .•.. � ..... �'»�� .x ��.�?c , ,�.i�.�� 3 � I �. r r �� ?.a�.��#�R.R�k.: %�'" �„n f'i��,..�3��.��::.�"�s ,.�"�"„ . , , f�e�ur�3 a�apii,raiion t€�: �1�71 l�au�las C�ri�re h3, �ryst�l tvli�i �; �$:��: F�x: (f6.�) 5�1-� 1��: �rt�ail tr��:,. `..<,�k��rr,��t��l�t�r.�� >�'. 1�1eas� �h�ck �sn�. � N��v A��licar�t Q i��a��si€tt�r��nt °�€�ar�k ��u f�rr �s��r ir�t�resC ii� s�r�t�t�� aur tca�in��ar�ity �s � y,�ali�r�te�r. �[��se ir�dic�te k��l�i�n� ��t� t��r�3 �r- �t��r��sissic�ri ,rv�ic�� r�u i�c�u(c# �i1c� �c� [�� pp��r�t�� t+�. E�Jt�t�� (i�it�ili4v �`��crir�rr��r�ts � � F`'?�,','?',�t'#'i1�`C7 �7(�CY:"Ct t3t'�"t7i3iia?#fi�i77� �i?t�1.S� �i�'' Ci l�'+'U3�fi1��t'SrL�E'1li`C3f �1�%S�L;�t'?I'IZ��, 1�:"��UJt'i?GP, � t"£;'�iL�f?Yl� iJ� t�")� �.t�tfd7�:7i' IN�'t°��'C}/7J 41�#lf(:�? �})�?i Ct"L' C7�}��'�lr'7iE'i�.�'T'C3CaC d}�}2NIGrlfi�3t1 Jtiil{) �� 4£�}� C�II �t�£.' 1�i t:ftl� �dC�cit'. �� i��9`fE:i�.C'iCYtYlITSait�IS � �rr��1�;F�>r i?�vi�vv H�arr� � � Er�v1r��rt��r�t�! ��lity �Qrnrnissi�� ii��r� i�i�lit�, �c��n�t7issi�,n � �I;.��` h•��c-r��:��n 4�3t�€�tt�t� ��:t-�,ji�e5 �i��t��il (`� P�rf(s �; Ftetr��tian Cc�n�rnis�i�r� ��,��r� _� P(�r�r�ira��c�r�lrnissirarl ��ard j�� Ca ��'�.�'��°-��? � i��#�t�rs��l t�1�t t�r��f��z�tic�n — C��s�Ct Cr4�k '��i'� �� ;`�t�r��i��l ��t �7�ganizatic�n -� �#�in�le Cr��*k �"��st �'I�tr� Fire E3c��rt� � _, r s � .. �, P��r�� 1S i� 1� T��r��t- l:er��;�6� cif resi�l�t�c� it� �r�s��l "`6 �r��a��l�� 6,s�=�t (ttir3t(k� I��tf �tr�'.C't ��(�fe�s %�i�? SJ��f 1-�� Phrrze `v�,�rrk F�ht�n� ; ��II ��c�t�� _� . �r��ai1 � �tr�}�Ic��r lJ.�: �?ir Farc� t7cc�ap�tic�n E:t7�ir�eerin�/C:RC�;'i�8a 1"�chr�icia€� �;�}�y< �rc y"�t� i��e�-t�st�ci ii� servirs� �� tl�is Ci�y l�oarc� c�r c�i�r�tissic�i�? I�m it7t�r�st�c� it� s�rvin c�r� �� r�virt�ntrt�n��l C�et-�rr�i�sics�t b��u`sc rt`r v��rk hist+�t' ec�tac�tit�t`� �t�rlt�nfi��r �cii�ti�i�s �r�+� � �.. ��rY��f��al int�rests k�a^�e al1 ir1,�c�(��d the e��virc�r�r��r�k. .�I�c� i ha�ie s�rv�e�l c�n th�� n�irc��st��r�i�l �:t�n�r��iss�c�� c�r k��th tt�e ci%r c�f l�l =rr�c�ukh �r�rci �c�{den V�11� . C�I��t� th�t l�rri a r�siden� �� Cr �tal 1 s,r��rlc� lik�� E..ar�ttir��e �c� s�r�e ��te aubl"rt in tl�i� c� ac�i�r, '�� I-�;�� c� =,��u �fi��slc �r� fii�� rr7tz�fi ar�i��rt�r�t iss�i�s t�cir��; s�u� crirt�rr�uriity c��r tl�� r�ext sL}iic�r �.�1 ;�{�,�r5"� i�I�ir�� tt�� e�n�i�_�le�r�i� _ rri�s�t �f �I�e �3c�ttine�u tr�r��if�u� is ar� i��u� th�t if I�r�x�i�� is fc�c��s��3 �r� c�t�r re��- ranc]children's �r�er�,titar� i� ��r� b� a h�u e fiucc�ss fr�r mcsr� ih�n '��si �� n��r��ir�r��c��t. C��scri:t�t} �rt��, i�su�a �r�c� i�� k� �.��i�1�3 like tr� �� dr�ssed ��f tfi� bc��rd r�r �c�rr�n�ai��i�n �i�a� w�c��1�3 lik� t�i 7er�t�� r7. I�c�i�l�i lik� tc� �� the ��t enco�r-�a ��n�r� ��onr�t��r�it=� �r��r�s, .ih�r� i� ��nt c�f �ar�cl��°-utili��c� -r�c�r� s�c� t}��t cr�talci be c�rtv�rted t� ��r��r-nur�i� ��rc��r�s. 1 as ec�i�ll fii�� #h�� irl�� t'�f I�c�r�`��c�wr�cr-s�ren�ers h��ir� � ve �t�k�le��r�le��s i�� tP��r fr�t�� rarc3. 1 .,tat.� "�i�i.;�,, Ut , 'v �xt_E+r,�(� 5.`ip��iir;tirc:il 1�J3 %lt`,r �r�nirfl� � �id C�i trni;s+GPr� C:d7t . . . .. _ � �:i T. ��;� � � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..._ �'(�as� li�i yc�u�- v�?I��t�.}�r �:��ae�-iLl�c�x, l��ve ser�fec� �t� tl�c� Cr�vir��rr��r��[ C�u�11t� ��m�nissi�rr ��r �:��t� t�.iti�� f Pl�r��ci�ati� a��3 Cc�ld�n v�311� �r�� aa e�af il�e ��1��t�r�� scl�c�d��le ft�r tt�is k�c��rci �r c�rnrr�iss�c�n �s3ci �i�� y�t�ii ��;I� �� z�tt�� t��t�r��;_� r��;talar•l�r? 'Y�#� �; (Jc� �... ��vf r,_-cr;v�,�i��n��*.� �r��>: l� �°c�� i��{� ��t k�e�r� �ble t�i air?nd m��t3r��s re�;i�la��(�, �l��s� �x�ai�ir�: .:�.. .�� r��{�r,� �r§ i��t�r�st tnay a�•is� t�yf:v�t.4r p��rti�ipt�tie�r� ii� �n a�tiv�t�,�, �ctic�n, c�r cl��isian fresrr7 vvhicl� 3#t�� r��;�=i�•� �� c,�ulc( pot�nti�li�� r�sc�i�� di��cL t�r ir�c€i�-�ct �er��-��l fir��r�cial ��i�: C)� yt��t �t�;�� rtt� 1e��1 �::r �c.��t�ak�le "rr�t�.�rc�5t it� �r�y k��x;i��s� v�Fi�i��i, i�� tl�� co�zE°�� y��,ur ��rtici��tic�t-� t�� f�i� �ac��rd �:�r e.:��r�rr�i�,si�:��, t��;�lc! F;i�;�e rise fit� � cor�flic;� c�f int�rest;' '�e�..��, ��ic� X { 1� i�c��,: p1t�a�F� pr=.� ic#€� r�Ezt�ifs c;r5 � s�p�7�at� sii��t of }�a��r i %�� k��ar��.f ar� c�r�r�t�iis�,iat� ri��r��ei, v3=�i�t issc��f��) n�i�(�t �a�as�-� cc�a�fli�:� t��tsv��n �fci��r ci�'it� s'ti5��r�sibilii�� rso��l c�r �arc�fessi�r��l int�r�sts? 3-ics��v ��ould ��it rn�ri�a�;� th�s� cr�rrflicis:' i e�c-�r� t f�r-�� r�� i�su�� CFsat ��.�c��lrl �r��te � ce�r�flict of ir�terest. �� a ��r��.r��:��a�� ; f i��4 �c�u ��t�r��3�c� z�rrc� �E�s€��_�� a �t�rY�r�iss��n meeti�� f�r v�vt�irl� y�or�'i:{� ��z-�d� �}��lic��ti��r�:� �r�:=>; t.;r� ��c;� �y�t, €�tat I ��il1 �stt�� r�i�ce:��n� �� , i,..c� �3f�.�'x rc iir��t..... ..{cl�ta.=�i r7tr ¢ tErrt%= .� _ . ., .... , , . , . .'�°' _ ��s�:r3E�e �t�eii ��uc�tic7n ar�d;fc�r prc�f�ssioi��l e��erie��c�: ��.�. ,=ikr��s}��ic�ric �v-ienc� - �'ur�cl�s� [.ln'rver�'st�r ��J3 ��..� .�trs��s�li�ri� �c:r�i}�:�; -- t�Jc�r�h Carral�r�a �tate �,��7iv�rsi�y� ��3�� ii�i.�. �"r�4�ir��r�rt��t�l ��i�n�� d �'c�(icy--�Jcshr�s i-Ic�plfir�; U��"r��ersifiy �Q(7� `� �� crtiiT T,;- �tT; 1it ii11:t4'[ll�ti t;tlilt,'1' 1�i1�i lil�' 1�siliC�ti�t� {.}i:(�tlilit� iiT7C� ii111�%5��1C;1"tC '�.t�i121t1154iiiilt7t"1 �i4 �1 ��;�z[��i(�; '��°t�"t�tc,lr� 4�4.t. 1%��:t� I�.t<�t'ti�l t t�t`�t ��tt'�:.t's t�ilt� il�� ^,it' I z�t'cc� <t; 1�7e t� �i �Cr� t��t��sf3i�; <� �I��i��rr��E��r�� t��,t�.��3 ��t �� 1�r� t17� C r�-i] ( ��'�1�� si�� )��t�rt�r�c�t�t ��t tltc �?�-� �' �'��1rft�4�>in�Y �� '?��1��a�t�.��e ��. �1�� ,,�i:iw�. s�, ��itl� t1�� - }��cc �� eal`� ��.�i�zli,t ��fix�� c>;�. E�z��.k .�rit�� t��:. ��'�` `tis �ii� �.°��i��a.�.�,��,� i.,;��1� (�:�,1�t�1i� i�� tl�� i�:.�, il t°:ti��t�c:l�i»�F �tc��-t��°��t. €t3�� ' �'�� 1"�"�� ` , ��IiI �� : [�g?�;c: �-i��e � 1�i�;1��tt{s� �r a�,�c��lisi�n�enttsj c�f fih� ba�r� �r cc�r�°�n°ri�sic�r� cluring ��ur� l��t t��rr�: � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... . . . , .. , , . _ , . ,. , �:;` . , . . t�ATA Pf�I�iACY NC37[CE: ti�tin�i�sot�i I�w requires that vou t:�� inft�rmed of the �urpc�se� �nd int�a��r�i�c� use af the inforrt}<�tic�n y�su are pravidit�� c�n t(�is �pplicatior7. P��rsc��nt to 1Vlirz�i. St�t. � l"3.�>Oi, yaur nanae, adc�ress,len�th of resic�ence, oc�u�ation, cc�ucation, trainin�, ci�ie �ffiiiatic�ns, quai'ifiications, an� ex�er�ience �r� pcat�lic data �nci is a�ailable t� an�rone �I�c� reque�ts the ir�fc�r��r�tic�r�. .i�l�e inf�r�3��tian �,tn�a K�rQvid� wiil l�� us�d to id�ntify y�ou �s an ��plicar�t, e��ahi� u� ta cc�r�t�et yc�u ��h�n �c3ditit�r��[ inft�rm�tiat� is requireci, senci ycu nat�ces, and ass�ss your qualifi�atit�ns ft�r ��c�irrtr7i�r°�t. T�fiis data is nt�t I��;allv required, k�ut refu��l to su�pl�yf the ir�fc�rmation req�€ested rr�a�,r affeci th� City Council'`s abiiity to �ccur�tely evaluate your applic�tit�i�. �h�ulci you t�� appc�inted �o a ba�rd �r cammission, pursu�nt to Minn. Siat. �13.Fai71, ycaur resident�al address wi�l become public information. In addiiion, either � t�lephone r�umb�r �ar �rn�i[ �ridress where yau c�n �� r�achec� wi!{ becorne puk�lic. The purp�se is to list contact infor�r��ti�n ft�r comrt�issian members on a public roster. l�le��: �c-1�ct �rhicl7 af th� fallov�in� y�u �vill al1o;� listed on a pu�ilic rc�yter (yau mtrs� se��c� eit�h�r �m�,", ar t�nP plaon� nurr�b�r}: P:%1�IL C�R (�E-�flNE ?r��ayr �I��sri rnarP th�r� dn�}: �] hom� �;�rarlt [� r�lt ❑ ALL CF THE r�i30VE = havfr r�y�ac� �}�F? d��a �;r•i4la�y r�atr`�e �;vrYr� a�r��c: anc� aa�thorize investr�trtaan in�o a!! stc�tern�nt-s cert�c�r>af=�;r� i�E�i.s a��lic�tian. Furtl�er-r�nbr�, 1 a�tfiorrx€� the �;�y af Cryst�rl i� c�an�Iuct r� crir»inal hi�tory ��L�C�r�our�t� th��k, �irrsuant io Crys�t�l Ci�� 'orl� S��+ron .331.0.?, S�1bt3. ,2„�c�r ��rpa.s�s of dE�t�rtr,;r;in ��r�y�eti�;�:�!i�yf�ra v�1;�rrte�r�Dsit�or� ti4Jati� tht7 City. t�hd Dr��;er'� Licer�s� or (�r'IhJ Stat� IQ Nutnber: F if kii;��nrr�...t�;,r F�revious_r��e� �ra�,=id�,� , - , ; , , ..__�.w..�.... , , � � 1 � �......r''".. / ._�! ��?'"t'_I�1f.('i��4,� �a��l�r� � f ��J � _ a � � � _ e.. e � � �.. ... ... �.. ... e. .� .. .... ... .� e � � � � _, _ _ � ,� .,. .. ...e ,m ..� m. .d � m e .� � ... .o � .... � � �:t�:�7 = t`��it}�(ete �it �i��,lil.baticz�7 j ��:�� ..'. It�itf�•r� ti��: c��n��lctccl ��p�jli�;�tic�n to tlic ��ci�»ini4ta4�ti,e Serlic:es cc?t�rc�ii�Gitc�i- + . � ��te�� 3(':�rtici��:�ic° ir� �� (��n�in��te i�ite:r�� ie�� itl� ih� rn�Le,t� �➢1• irt:�:tirc�r �jt`t� tr;m, e;t�t�ir7��ss�c:}t� t]�air, � i,t��l L;,i��i�:il liz�isi�r� c;i�thc ctu��l�issioi� r � � „' £ • f � t�� -� '�e�� .�1. E,(�c��i�t4 ti ul�t: ��tte:�� i a��?�arae.il ��c��iiai,� t�� l�e ti�r�i�.��:�1.1�, �i�?E�c.}iz�ted t� tl�c; �:c�ra�z��issi«�� E . � �,r:;:ssioEti ,;sac��rr� �s,r �� licat,t�n Fi�r Cibi 13�aEd � ��d �ai5rn�rus;�c�o�s_G�cc P�E,r :�f� _� � 1 � 1 1 . .�... ....! ,. f.. _ . f.. ■ ..... .. .. .... .. i 0 ■ � �... .. . . . .. � .. � .. .. .. � .. . . . .. .. . . . .. CITY of . � . . . . � � � . . . . CAYSTAL DATE: February 25; 2014 TO' Mayor and City Council FROM: Ar�ne Norris Cit Mana er'� ��'��' , Y 9 SUBJECT: Funding Food Shelves Serving Crystal Resident� BACKGROl1ND: Several years ago, the Council adopted Resolution #2008-56, establishing a palicy for the use of charitable gambling proceeds. The policy autlines the type of services or organizations that may receive funds from charitable gambling proceeds and is based on language in Minnesota Statutes, Section 349.12, Subd. 25. This allowed the Council to pravide funds to local faod shelves serving Crystal residents, NEAR and PRISM. Danatians made irr March to area food shelves will be matched by a grant. Rttached is the December 31, 2013, statement of the status of the City lnitiatives Fund, the fund where charitable gambling proceeds are accounted. There are sufficient funds in the charitable gambling proceeds to contribute $1,500 each ta NEAR and PRISM. Cal and Jan Monroe af the NEAR Food Shelf and Michelle Ness of PRISM will be at the March 4 meeting to pravide brief infarmation on the services pravided to Crystal residents: RECOMMENDATION: Rpprove cantributians af $1,500 each to the NEAR and PRISM food shelves; using charitable gambling praceeds. � 1 � 1 1 . .\... ....! \ .•.. _ . .•.. ■ ..... � ; '�. �,� �.. �' • �� i � '. � • � • � �:. ; � � .' . l i'. . � i �. ,.... 1 " • D � S ! .. WNEREAS, fhe City af Crystal receives a 10°Io fiee fram orgar�izations conducting charitable gambling within the city; and WNEREAS; �ndesignated charitable gambling fees are depasited in the City lnitiatives Fund; and • � . . � - �. � • -- . �- -s � . � •• - . i � .� , � i � r � .. � � • i R ,r • WHEREAS, the City Council determines how charitable gambling fees are spent, based on Stafe la,w and this policy. NaW, THEREFORE, BE IT RES�LVED by the Crysfa{ City Couneil as fallows: o ri ' i... ! ! '' o •' 'i �. r. • ' ' i •. •'• • r "r ' •' � • • . - + � � �� `� • " • • • . ! •• � �. Relieving effects of pover�y ar disability; 2. Festival organizations (501(c)(3) or 5Q1(c}{4) including the Crystal Fralics; 3. Schalarship funds; 4. Activities by an organization fh�fi recognize military service to �he caur��ry, sfafie or community; 5: Activifies and facilities for y�uth; 6. Expenditures for police, fire and other emergency or public safety related services or equipment; 7. Rlutritional pragrams, foad shelves and cangregafe dining programs primarily for persons age 62 or older ar disabled; 8. Cammunity arts arganizations; 9. Humanitarian �ervice — recognizing volunteerism ar philanthrapy; or 10. C}ther lawful purpases designated by the City Council or state statutes, �.. • -. •. a �i: , ;�;! .��:-C��'��._ Janet L is, City Clerk �, _- - : �, _ _,, r*�..,�.��'�� . .C�'l: ReNae ow n, Mayar C1Users\anorris�AppData\Local\Microsoft\Wndows\Temporary Internet Files\Content.0utlook\I4J4XDUB\[4th Qtr 2013 (2).xls)1-17-14 Run Date�. 02/27/14 JDE BU Description 3707 3704 3709 3719 3721 3722 3724 3726 3729 3738 3750 3753 3770 3773 3776 3782 0240 City of Crystal City Initiatives Fund (Fund 240) YTD Summary As Of December 31, 2013 Admin - Airport Open House Admin -"Beyond the Yellow Ribbon" Prog Admin - Lawful Gambling 10% "Fund" Police - Canine Unit Police - Citizen On Patrol Program Police - Chaplain's Fund Police - Neighborhood Outreach Office Police - DARE Police - E�lorer's Program Police - Reserve Parks - In General Parks - Becker Park Rewards Recreation - In General Recreation - Activity Assistance Recreation - Becker Arts & Ent. Recreation - Safety Camp Unencumbered Balance 01 /01 /13 7,681.81 0.00 3,794.65 25,356.93 603.00 362.60 0.00 (0.00) 3,597.85 2,137.41 3,924.72 659.04 7,217.16 5,253.16 6,611.38 2,139.38 4,689.95 (+) (-) (+/-) Disburse- Interfund Receipts ments Transfers 3,850.00 4,366.47 3,308.00 3,308.00 1,150.00 3,000.00 4,535.00 18,100.32 100.00 2,731.04 2,731.04 4,916.64 5,478.45 500.00 1,000.00 1,047.38 2,800.00 659.13 3,472.00 3,57320 500.00 578.95 74,029.04 28,362.68 43,342.94 0.00 (_) Balance 12/31 /13 7,165.34 0.00 1,944.65 �--""' 11,791.61 603.00 462.60 0.00 ' (0.00) "" 3, 036.04 2,637.41 3,877.34 659.04 9,358.03 5,151.96 6,111.38 1, 560.43 4,689.95 �..�—� 59,048.78 * All e�enses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Police Dept. (General Fund). Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of each quarter, a review of BU 3724 will be made. If donations were received, any e�enses incurred will be reclassified from the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the net cost of operating the Neighborhood Outreach Office recorded in the Police Dept. ** Tax levy dollars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year (if any). Such allocation would be made at the end of July and December, to coincide with receipt of tax settlements from Hennepin County. If donations are sufficient to cover expenses, no allocation will be made. � 1 � 1 1 . .�... ....! ,. f.. _ . f.. ■ .. �� of r n u CRYSTAL DATE: February 25, 2014 TO: Mayar and City Council FROM: Anne Norris, Cit Manager ��`. Y G SUBJECT: R�quest for Funding Community Mediation Services BACKGROUND: Several years ago, the Council adopted Resolutian #2008-56; establishing a policy far the use of charitable gambling proceeds. The palicy outlines the type of services or organizations that may receive funds from charitable gambling proceeds and is based on language in Minnesota Statutes, Section 349.12, Subd. 25. This allows the Council to provide funds to local faod shelves serving Crystal residents and Community Mediation Services (CMS). In 2009, 20�0 and 2011, the Cauncil approved funding of $1,000 to CMS fram the City Initiatives Fund. In 2012, the Council approved funding of $1,100 ta CMS. Last year, CMS invoiced Crystal for $2000. In 2D13; Community Mediation Services managed 27 mediations involving 46 Crystal residents. Other cities supporting Community Mediation Services include: Broaklyn Center Minnetonka Brooklyn Park Mound Corcoran New Nope Golden Valley Plymouth Hopkins Rabbinsdale Maple Grove St. LouisPark Community Iviediatian Services; Inc., is a 501(c)(3) organization and as such, is qualified to receive charitable gambling proceeds so the Council could use some of its lawful gambling proceed in the City Initiatives Fund for this request. There are sufficient funds in the City Initiatives Fund for this request. RECOMMENDATION: Approve $2,000 from the City Inititiatives Fund ta fund Cammunity Mediation Services. Attach' � 1 � 1 1 . .\... ....! \. f.. _ . .•.. ■ .. , �� 7 ..._ , .. , � . •': � �: :. ��. • �� ... • � � • : � r , ��." ♦ s . ... 1 i i ... � • ♦ , � WHEREAS, the City of Crystal receives a i 0°lo fee fram c�rganizations canducting charitable gambling within the city; and WHEREAS, undesignated charitable gambling fees are deposited ir� the City Initiatives Fund; and WNEREAS, charitable gambling fees may be used far lawful city purposes as defined in Minnesota Statutes, Section 349.12, Subd. 25; and WHEREAS, the City Council determines how charitable gambling fees are spent, based on State law and this palicy. NC?W, THEREFORE, BE IT RESOLVED by the Crysfal City Counci( as faflows: Charitable gambling fees may be used towards services pravided to area residents as lor�g as such services are permitted by the following (awful purposes: 1: Relieving effects af pover�y or disability; 2. Festival organizations (501(c}{3) or 501(c)(4) including the Crystal Frolics; 3. Schalarship funds; 4. Activities by an organiza�ian th�t recognize r�ilitary service to the cauntry, state or cammunity; 5. Activities and facilities f�r yauth; 6. Expenditures far palice, fire and other emergency or public safety related services or equipm�nt; 7. Nutritional programs, food shelves and cangregafie dining programs primarily far persans age 62 or alder or disabled; 8. Community arts organizations, 9. Humanitarian service — recognizing volunteerism ar philanthrapy; or 10. Qther lawful purpases designated by fihe City Cauncil or state statutes. � •• • -s •. • - 11: ATTEST: �f r,;�' _ �� .. ��'i'`��l_�;_ Janet L is, City Glerk .�. �..��__t �� ReNae ow n, Mayar Community Mediation & Restorative Services 9220 Bass Lal<e Road, Ste 270 New Hope MN 55428 BILL TO: Crystat � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. Invoice DATE INVOICE # 04/08/13 408 P.O. NUMBER TERMS PROJECT DUANTITY DESCRIPTION RATE AMOUNT Mediation Services 2,000.00 2,000.00 T OTA L $2,000.00 C:\Users\anorris�AppData\�ocal\MicrosoftlWndows\Temporary Internet Files\Content.0utlook\I4J4XDUB\[4th Qtr 2013 (2)xls]1-17-14 Run Date: 02/27!'14 City of Crystal City lnitiatives F�nd (Fund 240) YTD Suminary As Of Dece�nber 31, 2013 t+) (-) {+l-) (=) JDE Balance Disburse- Interfund Balar�ce BU Description Q1J01/13 Receipts ments Transfers 12/31/13 3707 Admin - Airport (Jpen House 7,681.81 3,850.00 4,366:47 7,165.34 3704 Admin -"Beyond the YellowRibbon"" Prog 0.00 3,308.00 3,308.00 0.00 3709 Admin - Lawful Gambling 10°/o "Fund" 3,794.65 1,150.00 3,000.00 1,944.65 �-�"'�" 3719 Police - Canine Unit 25,356.93 4,535.00 18,100.32 11,791.61 3721 Palice - Citizen On Patrof Program 603.00 603.00 3722 Police - Chaplain's Fund 362.60 100.00 462.60 3724 Police - Neignborhoad Outreach Office 0.00 O.aO * 3726 Police - DARE {0.00} 2,731.04 2,731.04 {0.00) �� 3729 Police - Explorer's Program 3;597.85 4,916.64 5,478.45 3,036.Q4 3738 Police - Reserve 2,137.41 500.00 2,637.41 3750 Parks - In General 3,924.72 1,000.00 1;047.38 3,877.34 3753 Parks - Becker Park Rewards 659.04 659.04 3770 Recreation - In General 7;217.16 2,800.00 659.13 9;358.03 3773 Recreation - Activity Assistance 5,253.16 3,472.00 3,573.20 5,151.96 3776 Recreation - Becker Arts & Ent. 6,611:38 500.00 �,� ��38 3782 Recreation - Safety Gamp 2,139.38 578.95 1,560.43 0240 Unencumbered 4,689.95 4,689.95 �,��"""`� 74,029.04 28,362.68 43,342.94 0.00 59,048.78 ' � All expenses are initially coded to 0018.6883 - the Neighborhoad Outreach Office line item in the Police Dept. (General Fund}: Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end ofi , each quarter, a review of BU 3724 will be made. If danatians were received, any expenses incurred will be reclassified fram ' the Police flept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the ' net cost of operating the Neighborhood Outreach Office recorcied in the Police Dept. ' *� Tax levy doliars may ba alfocated to fhe DARE pragram from the Generai Fund; up to the amount budgeted for the year ' (if any). Such allocatian would be made at the end of July and December, ta coincide with receipt of tax settlements from ', Hennepin Cour�ty. ffi danations are sufficient to cover expenses, no allocation will be made, � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... COUNCIL STAFF REPORT ��°f Council Chambers Upqrade Proiect #2013-19 CRYSTAL FROM: Tom Mathisen, Public Works Director/City Engineer Kim Therres, Assistant City Manager Nancy Johnson, IT Manager TO: Anne Norris, City Manager (for March 4 City Council Meeting) DATE: February 27, 2014 RE: Approve Plans and Specifications, Order Advertisement for Bids At the February 3 work session, the Council received an update report on the Council Chambers equipment upgrade and replacement project. Mr. Tim Gaffron from Northwest Community Television was present to answer questions. The firm Emanuelson-Podas was retained in December to work with the City and NW Cable to prepare plans and specifications. That work is now complete and it is requested that the Council adopt the attached resolution, approving the plans and specifications, and ordering the advertisement for bids. Funds totaling $200,000 have been budgeted in the Admin 2014 PIR budget (#4126). The lead time on some of the equipment can be up to several months. It is anticipated that the project will be completed in time for the August 19 City Council meeting. The possibility remains that it may be necessary to move the July 15 Council meeting to another location. That will be known well ahead of time. I:/Pubworks/projects/2013/2013-19 Council Chambers AV ProjecUadforbidmem � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... RESOLUTION NO. 2014 - APPROVING PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT FOR BIDS COUNCIL CHAMBERS AV LIGHTING UPGRADE PROJECT #2013-19 WHEREAS, the audio visual and lighting equipment in the Council Chambers is 21 years old and is in need of replacement and/or upgrade; and WHEREAS, $200,000 is budgeted in the 2014 Admin PIR budget (#4126); and WHEREAS, plans and specifications for said work have been prepared and are ready for advertisement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL, MINNESOTA: 1. Such plans and specifications are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and in a trade journal, if applicable, an advertisement for bids for the making of such improvements under such approved plans and specifications. The advertisement shall specify the work to be done, shall indicate a date that the bids are due, at which time they will be publicly opened at City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at a subsequent Council meeting. No bids will be considered unless sealed and iiled with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 5% of the amount of such bid. Adopted by the Crystal City Council this 4th day of March, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk ]:/Pubworks/projects//2013/2013-19 Council Chambers AV/adforbidres Kennedy � Graven Michael T. Norton 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612)337-9242telephone (612) 337-9310 faY email: mno�rton a kennedy-graven.com CHARTERED MEMORANDUM TO: City Manager Anne Norris and City Clerk Chrissy Serres FROM: DAT�: RE: Michael T. Norton, City Attorney January 23, 2014 Posting of Campaign Reports • � • � � , � � . .\... ....! \ .•.. _ .!. ■ You advise that a citizen has requested that campaign finance reports filed with the City Clerk be posted on the City's website. I have researched Crystal City Code ("CCC") § 215.17, subd. 4. This ordinance in part requires the City Clerk to post campaign finance reports filed by candidates or political committees by Minnesota Election Law, specifically Minn. Stat. § 211 A.OZ. The reports must be made to the "iiling officer", which in our case is the City Clerk. The reports are maintained for five years. Typically, campaign finance matters and conduct of campaigns and candidates arising out of political campaign activity are handled by the Campaign Finance and Public Disclosure Board, and the City would not be involved directly with these activities. However, Minn. Stat. § 211 A.02, subd. 3, allows charter cities to enact ndditional provisions concerning the filing of campaign finance reports. Crystal City Charter Chapter 4, § 4.01 provides that the Council adopts Minnesota Election Law, but also authorizes the Council to adopt "suitable and necessary regulations for the conduct of elections." CCC § 215.17, subd. 4 provides as follows in pertinent part: ". .. the Clerk must, if so directed by the City Council, make the reports, or a summary of the reports (the campaign finance reports), available on the City's website. " As a result, in order for campaign finance reports filed with the City Clerk as required by law to be posted to the City's website, the Council must take a formal action to provide such direction. In that direction, the Council should determine the scope of the posting, i.e., with what year should the posting commence, and the target date for on-line posting. 438668v1 MT'N CR205-30 • � • � � , � � . .\... ....! \ .•.. _ .!. ■ Anne Norris From: Jeff Kolb [jpkolb@gmail.com] Sent: Tuesday, January 14, 2014 5:31 PM To: Jim Adams; Laura Libby; Anne Norris Cc: Chrissy Serres Subject: Campaign Finance Reports Hi all, I recently met with Chrissy to review campaign finance reports and have a few concerns with the process that is in place. I ran into Laura last night at the Planning meeting and we discussed this issue in depth. I am still doing some research on a few of the issues I see, but one thing that could be done right away to alleviate concerns would be to make the reports available online. Section 215 of the city code contains this passage: Subd. 4. Availability; publication The clerk must maintain the reporrs filed pursuant to this section in such a manner so as to make them easily accessible to members of the public. The clerk must, if so directed by the city council, make the reports, or a summary of the reports, available on the city's website. (Added, Ord. 2004-14, Sec. 4) According to Chrissy, this request has never been made by the council. I would like to request that the council considers directing Chrissy to make campaign finance reports available on the city's website, as provided for in the city's code. Nothing fancy, just scan the paper files, turn them into PDFs, and post them online. Can you please let me know if there's something else I need to do to make this request "officially?" Thanks, Jeff Kolb � 1 � 1 1 .\... ....! ,. f.. _ � . f.. 1 � ��rv ar e111OPaildlti2l �RYSTAL DATE: February 25; 2Q14 TO: Mayor and City Council FR4M: Anne Norris; City Manager� �� Chrissy Serres, City Clerk �� SUBJECT: Tobacca Violations — Civil Penalties BACKGROUND: Last year, the Council had extensive discussion on the impositian of civil penalties for violations of the sale af tobacco to underaged buyers in the context of pending enforcement matters and in a work session to discuss the issues in depth. There was discussian about whether the suspension partion af the penalty is toa harsh even though Section 1137.11 of the City Code does provide the Council discretion in impasing penalties. Current language in Sectian 1137:11 of the City Code provides: Subd. 3: Administrative civil penalties; licensee: If a licensee or an employee of a licensee is found to have sold tobacco to a person under the age of 18 years, or cammitted a violation of MinnesotaStatutes Chapter 297F, as amended, the city cauncil may impose an administrative penalty as foliows (Amended, Ord. No. 2012-01, Sec. 2) First vialation: a civil fine in the amaunt of $500 and license suspension far a period af ten days. Secand violation within 24 months after th� first vi�lation: a civil fine in the amount af $750 and suspension of lieense far a periad of 20 days. Third violatian within 36 manths after the second violation: a civil fine in the amount af $1,000 and suspension of license far a period of 30 days: Fourth violation within 36 months after the third violation: revocation of license. (Amended, Ord.No. 2001-07, Sec. 2; 4rd. No. 2002-09; Sec. 1) Subd. 6 af Section 1137:� 1 goes an to give the Council discretion in imposing penalties; "The city cauncil may impose lesser penalties under subdivisians 2 and 3 when in the judgment af the councii it is appropriate to do so, provided that in na event will the amount of any fine ar period af suspension be less than the amounts and periods specified in Minnesata Statutes, section 461.12, subdivisions 2 and 3, as amended." � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � At its recent work session discussion, the Council suggested possible changes to Section 1137.11 and also discussed the need to reflect the State law minimums in the penalties. At its February 18 meeting, the City Council approved the first reading of the attached ordinance making the following changes: Subd. 3. Administrative civil penalties; licensee. If a licensee or an employee of a licensee is found to have sold tobacco to a person under the age of 18 years, or committed a violation of MinnesotaStatutes Chapter 297F, as amended, the city council may impose an administrative penalty as follows: (Amended, Ord. No. 2012-01, Sec. 2) First violation: a civil fine in #�ie an amount e# up to $�8�750 and license suspension for a period e�ter� up to one day�. Second violation within 24 months after the first violation: a civil fine in #�ie an amount e# up to $�8 1,500 and suspension of license for a period e#-�9 up to 5 days. Third violation within �6-24 months after the first violation: a civil fine in t-�e an amount e# up to $2,000 and suspension of license for a period e#-�9 up to 10 days. Fourth violation within 36 months after the � first violation: revocation of license. The ordinance also makes the penalties in Section 1137.11, Subdivision 2 regarding penalties imposed on individuals match those in Subdivision 3 regarding penalties imposed on licensees. RECOMMENDATION: Approve the second reading of the ordinance amending Section 1137 of City Code. Attach: � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � CITY OF CRYSTAL ORDINANCE #2014- CHAPTER XI BUSINESS AND TRADE REGULATIONS: R�VISING PENALTIES FOR TOBACCO, SECTION 1137 The City of Crystal Does Ordain: Section l. Chapter 1137 of the Crystal City Code is amended by revising section 1137.11, subd. 2, to read as follows: Subd. 2. Administrative civil penalties; individuals. A person who sells tobacco to a person under the age of 18 years is subject to an administrative penalty. A person under the age of 18 who atteinpts to purchase tobacco is subject to an administrative penalty. The city council may impose administrative penalties under this subdivision as follows: First violation: a civil fine in t� an amount e€�89 up to $750. Second violation within 24 months after the first violation: a civil fine in � an amount �58 un to $1,500. Third violation within � 24 months after the seEer� first violation: a civil fine in t� an amount e€�;888 up to $2,000. Section 2 Chapter 1137 of the Crystal City Code is amended by revising section 1137.1 l, subd. 3, to read as follows: Subd. 3. Administrative civil penalties; licensee. If a licensee or an employee of a licensee is found to have sold tobacco to a person under the age of 18 years, or committed a violation of Minnesota Statutes Chapter 297F, as amended, the city council may impose an administrative penalty as follows: First violation: a civil fine in t-l� an amount e€ ��98 up to $750 and license suspension for a period e€-t� up to one �e�- days. Second violation within 24 months after the first violation: a civil iine in t�e an amount e�-�58 un to $1,500 and suspension of license for a period of un to 5�9- days. Third violation within 3b 24 months after the seEe}�c� first violation: a civil fine in � an amount e� up to $2,000 �888 and suspension of license for a period of up to 10 �9--days. Fourth violation within 36 months after the � first violation: revocation of license. 439792v3 MTN CR20�-30 � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � Section 2. This ordinance is effective in accordance with Crystal City Code, subsection 110.11. First Reading: Second Reading: Publication (Summary): Effective Date: Jim Adams, Mayor ATTEST: Christina Serres, City Clerk 439792v3 MTN CR205-30 • � , � � , � / . .1.. ....! \. f.. _ f.. ■ G,� o� emorar�du CEiY�TAL DATE: February 27; 2014 TO: Mayor and City Council ,� . FROM: Anne Norris, City Manager ��,'��' SUBJECT: Amending Section 940 of City Cade — Firearms on City Property BACKGROUND: �ast year staff reviewed Chapter IX of the City Code regarding Public Safety to update the Code to reflect current State law. One section, Section 940, regarding firearms on city property, was inadvertently overloaked: Attached is an ordinance amending Sectian 940 to be consistent with State law. RECOMMENDATIfJN: Recommend appraval of the first reading af the ordinance amending Section 940 of the City Code. • � • � � , � / . .\... ....! \ .•.. _ .!. ■ ORDINANCE NO. 2014- AN ORDINANCE RELATING TO CHAPTER IX PUBLIC SAFETY: REVISING SECTION 940 CIVIL DISORDER The City of Crystal Does Ordain: Section 1. Section 940.09. Management of city property of the Crystal city code, is amending by deleting this section in its entirety. Section. 2. This ordinance is effective in accordance with Crystal City code, subsection 110.11. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk First Reading: , 2014 Second Reading: , 2014 Summary Publication: ,2014 Effective Date: , 2014 440117v 1 M'I�N CR205-30 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 TeL• ('763) 531-1000 • Fax: ('763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� SECOND WORK SESSION AGENDA Posted: February 28, 2014 Tuesday, March 4, 2014 To immediately follow the Regular City Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at p.m. on Tuesday, March 4, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Adams Norris Budziszewski Therres Deshler Revering Hoffmann Serres Libby Peak Selton II. Aqenda The purpose of the second work session is to discuss the following agenda items: ■ Change of polling location ■ Council salaries III. Adiournment The work session adjourned at p.m. Auxiliary aids are available upon request to individua/s wifh disabilities by calling the City C/erk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 719 or 1-800-627-3529. °"�Y�°`�� MEMORANDUM CRYSTAL DATE: February 26, 2014 TO: Mayor and City Council FROM: City Clerk Chrissy Serres CC: City Manager Anne Norris City Attorney Mike Norton SUBJECT: Change of polling location for Ward 3, Precinct 3 In 2012, the City Council established new precinct boundaries and added three new precincts as a result of redistricting. In an effort to lessen confusion to voters and make voting as convenient as possible, a few polling places were designated to accommodate voters from two different precincts. Praise Christian Center, located at 4110 Douglas Drive North, was designated as the polling place for Ward 2, Precinct 1 and Ward 3, Precinct 3 for the 2012 election. However, due to facility restrictions, staff has determined that Praise Christian Center is no longer a suitable polling place for more than one precinct. Staff has researched an alternative polling place for Ward 3, Precinct 3 and recommends Brunswick United Methodist Church located at 6122 42nd Avenue North. Brunswick United Methodist Church has authorized use of its facility as a polling place for elections, meets state guidelines for accessibility, and is within one mile of the precinct boundary. Pursuant to Minn. Stat. §204B.16, polling place changes cannot be made less than 90 days before the next election nor anytime between the state primary and general elections. The deadline to change a polling place prior to the primary election is May 14, 2014. If a polling place change is approved, all affected households with at least one registered voter will be notified by a non-forwardable mailing no later than 25 days before the election. There are approximately 290 households and 435 registered voters in Ward 3, Precinct 3. Attached is a ward and precinct map that includes the newly proposed polling place for Ward 3, Precinct 3. The Council should discuss changing the polling place for Ward 3, Precinct 3. Page 1 of 1 � Park � ��ectior� I ` ? }' 't � � 2-3� � �egisiative � � � 3. ��; Boundary ��,,,, ; 1-2 � 3=1 � 1=1 5 } 7 S, �n...� .._i r j i s 6roia�,c,�,Y,� C$nt�r � Crystal City Council Representatives �� CKY�TAI, And Pol l i ng Locations 0 0.1 0.2 0.3 0.4 Miles � N 3=3 � t �, .�...�_,. � � � ; ; f , �. . Y�� { _ _. , � Polling Places: City Council: �""'°°.w Wt-P1 Jim Adams �, Neill School Mayor � y 6600 27th Ave N Term Expires 2016 � � � Wt-P2 & W1-P3 �aura �ibby The Church of Jesus Christ Section I(Wards 1& 2) �� atter•Day Saints Term Expires 2016 2801 Douglas Drive WZ_p� Mark Hoffmann Praise Christian Center Ward 1 4110 Douglas Drive Term Expires 2014 ,�# +x��,� W2-P2 & W2-P3 }firt«�� . Crysial City Hall Joe Selton ��r}"t4��-�� 4141 Douglas Drive Ward 2 Term Expires 2014 W3-P1 & W4-P2 ��: Crystal Community Center John Budziszewski '. 4800 Douglas Drive Section II (Wards 3& 4) Term Expires 2014 W3-P2 ��. St. James �utheran Church Casey Peak . '��. 6700 46th Place Ward 3 Term Expires 2016 W3-P3 Brunswick United �u�ie Deshler Methodist Church Ward 4 6122 42nd Ave N. Term Expires 2016 W4-P1 City Manager ` VFW Post #494 qnne Norris � � ��- 5222 56th Ave N �,� af Memorandum CRYSTAL DATE: February 25, 2014 TO FROM Mayor and City Council Anne Norris, City Manager SUBJECT: Council Salaries In 2005, the Council adopted a resolution establishing a procedure for setting mayor and council salaries. In each election year, the Council will consider salaries for the next two calendar years after the election and will base increases on the average increases with all bargaining units in the city for the preceding two years. Local 44 Local 49 Local 56 Average 1% 1% 2-year Average (2012 and 2013): 1% 2014 Not settled 2% Not settled � There were no increases in Mayor and Council salaries for three years, 2009, 2010 and 2011. There was a 1% increase in 2012, 2013 and 2014. At a work session earlier this year, the Council discussed increasing the Mayor and Council salaries by 1% each year in 2015 and 2016. At its February 3 meeting, the Council tabled consideration of the first reading of the ordinance making this change for further discussion. Attach: CITY OF CRYSTAL RESOLUTION #2005- 9 � , RESOLUTION ESTABLISHING PROCEDURE FOR MAYOR AND COUNCIL SALARY INCREASES WHEREAS, the City Council may establish salaries for the mayor and council by ordinance; and � WHEREAS, salaries for the mayor and co.uncil members are specified in City Code, Section 211.01; and WHEREAS, Minnesota Statutes, Section 415.11, Subd.2, provides that no change in salary may take effect until after the next succeeding city election; and WHEREAS, the Crystal City Council desires to establish a routine procedure and practice for periodic review and increase of mayor and council salaries. NOW, THEREFORE, BE IT RESOLVED, by the Crystal City Council as follows: 1. No later than March 1, 2006 and March 1 of each subsequent year in which a city election is held, the Council will consider the first reading of an ordinance amending Section 211.01 to increase the mayor and council salaries according to the following principles: A. Salaries will be increased for the next two calendar year period, commencing with the year following the election. B. In each of the two years, mayor and council salaries will be increased by the same percentage as the average percent increase from wage settlements with all bargaining units in the city for the two calendar years pceceding the election year: 2. Nofin►ithstanding anything to the contrary herein, this resolution is intended as a statement of current policy. No salary change will be effective until approval of an ordinance amending Section 211.01, and the Council may approve salary increases that depart from the procedures and principles in this" resolution at its discretion. Adopted this �U day of Q�Pt u!2005 ATTEST: , . Jan Lewis, City Clerk c _., � ,r► ��j �/�'y� �i . - �- - '.• • ORDINANC� NO. 2014 - AN ORDINANCE RELATING TO SALARIES OF ELECTED OFFICIALS, AMENDING SECTION 211 OF THE CRYSTAL CITY CODE THE CITY OF CRYSTAL ORDAINS: Section l. Crystal City Code, Section 211.01 is hereby amended to read as follows: 211.01. Salary schedule. Subdivision 1. The annual salary of the mayor and other member•s of the city council are in the amounts and for the calendar years shown below: Calendar Year MaXor Salary Councilmember Salary Z9�� e i n� c-'r4�� Q�� nin Qin �io.�4 Q�a�-?-� > > 2015 $10 726.03 $ 8,251.41 2016 $10 833.29 $ 8,333.92 Notwithstanding the foregoing, the council may enact an ordinance to take effect before the next succeeding municipal election that reduces the salaries of the mayor and the other councilmembers. The ordinance shall be in effect for 12 months, unless another period of tiine is specified in the ordinance, after which the salary of all the members reverts to the salary in effect immediately before the ordinance was enacted. Sec. 2. This ordinance is effective in accordance with Crystal City code, subsection 110.11. First Reading: Adopted: Published: Effective Date: Jim Adams, Mayor ATTEST: Christina Serres, City Clerk