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2014.02.18 Council Meeting Packet4141 Douglas Drive Nortb • Crystal, M�innesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov �� rr�� ►�� r�� Posted: February l3, 2014 City Council Meeting Packet for Tuesday, February 18, 2014 MEETING SCHEDULE t ,t f,t ;f.�,t f t t s.;�;t f„t f,t f,t 'f�;t t I t 9�.f f„t f,t f,t f�;f f„t f,t ;s;��t t ,t f,t f.?f ,t t ,t.;.tt t ,t ,t 'f.t,f f,t f,t f,t f�;f f t f,t f,s �;t�i t I. !. - l,� :�i�; i i i-�. �; i i t . �: i i i;�i�; i i t �...�d - s s-- s :.�s s s s.,,. s t- s s�. s.". s s s,. s. s.,,. s, f s, �. s--. s s�. s.�. s.". s s s s..t . t.rt . t. t. .s� . t. 3:� .rt�.rt�.rt�.rt�.rt�.r 3 i„ t. ..t. t r . .NY. t t ..t. ..t. 5 £.i:€'i� t t ..t. ..t. t .t. ..t. ..t. tt .a't .t. t t .t. ..t. t .t. ..t. ..f. ( ( ( 2 ( ( t t ( ( r( ( ( t t { {. , ) { { { �j f { { { { {:,� . t{ ; Si�. t{ t{ , t{ , t{ , t{ { { {:. � S. . i. i�ft..i i > i i G 1 ri :i i i i r i„ s t,�= i i i i i i f�. it�..i,. ,, s t ,..,. ,..�. .. � I . i: t . I . 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J�t� . } ,�t �l},}�a?, t,s ,r s ��4�a�r�,S'� �,�t� J�tt, ��t. t�7s,�.i r, �ttifs :� , , ,�> . i�. r. } < <.:�„ ,,, ,�.�s£ �r,i, �5,1� �{ �7�� sss11 S i��,:!:!(�ts 7 > ,l�t>,�:lt�lits ,tiG,��. � ��5� {{,��.�, ��.i��,�� et� 1.=�7.# 6- 6:30 p.m. Citizen Input Time Conference Room A l�t Council Work Session to discuss: • Contributions to local food 6:30 p.m. shelves in March Conference Room A • Cont�ribution to Community Mediation Services 6:45 — 6:55 p.m. Special EDA Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers 2"d Council Work Session to discuss: • Continue discussion of financing Immediately after Crystal's share of emergency the Regular City water supply Conference Room A Council Meeting • GreenStep Cities • Liquor license fees • Commission liaisons reports/updates Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 TeL• ('763) 531-1000 • Fax: ('763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� FIRST WORK SESSION AGENDA Tuesday, February 18, 2014 6:30 p.m. Conference Room A Posted: February 13, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the first work session of the Crystal City Council was held at p.m. on Tuesday, February 18, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Selton Norris Adams Therres Budziszewski Norton Deshler Revering Hoffmann Serres Libby �� II. Aqenda The purpose of the first work session is to discuss the following agenda items: ■ Contributions to local food shelves in March ■ Contribution to Community Mediation Services III. Adiournment The work session adjourned at p.m. Auxiliary aids are available upon request to individua/s wifh disabilities by calling the City C/erk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 719 or 1-800-627-3529. �� z,� emorandum � r��r��r�►. TQ: Mayor and Gity Council FROM: Anne Norris, City Manager �,��Qo�`�°��`" SUBJECT: Funding Food Shelves Serving Crystal Residents Several years ago, the Council adopted Resolution #2008-56, a policy regarding use of charitable gambling proceeds. The policy outlines the type of services or organizations that may receive funds from charitable gambling proceeds and is based on language in Minnesota Statutes, Section 349.12, Subd. 25. This aliowed the Council to provide funds to local food shelves serving Crystal residents, NEAR and PRISM. In recent years, the Council has contributed $1,000 to both food shelves and has made these contributions in March during a state matching grant period. There are sufficient funds in the charitable gambling proceeds to contribute $1,000 each to NEAR and PRISM. The Council should discuss whether to fund NEAR and PRISM for $1,000 each from the lawful gambling 10% fund in the City Initiative Fund. Attach: CITY OF CRYSTAL RESOLUTION #2008- 5 6 POLICY REGARDIN('s CHARITABLE GAMBLING PROCEEDS WHEREAS, the City of Crystal receives a 10% fee from organizations conducting charitable gambling within the city; and WHEREAS, undesignated charitabte gambling fees are deposited in the City Initiatives Fund; and WHEREAS, charitable gambling fees may be used for lawful city purposes as defined in Minnesota Statutes, Section 349.12, Subd. 25; and WHEREAS, the City Council determines how charitable gambling fees are spent, based on State law and this policy. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council as follows: Charitable gambling fees may be used towards services provided to area residents as long as such services are permitted by the following lawful purposes: 2. 3. 4. 6 7. . � Relieving effects of poverty or disability; Festival organizations (501(c)(3) or 501(c)(4) including the Crystal Frolics; Scholarship funds; Activities by an organization ihat recognize military service to the country, state or community; Activities and facilities for youth; Expenditures for police, fire and other emergency or public safety related services or equipment; Nutritional programs, food shelves and congregate dining programs primarily for persons age 62 or older or disabled; Community arts organizations; Humanitarian service — recognizing volunteerism or philanthropy; or , Other lawful purposes designated by the City Council or state statutes. Approved this �� day of June , 2008. ATTEST: �.C�( �,C�G'�1,�/ Janet L is, City Clerk �� _�, � i �� ,�:=�...�_.--.�. , '- - :• - • C:\Users\anorris�P.ppData\Local\Microsoft\Windows\Temporary Intemet Files\Content.0utlook\I4J4XDU8\[4th Qtr 2013.�ds]1-17-14 Run Date: OZ1'I/�4 JDE BU Description 3707 3704 3709 3719 3721 3722 3724 3726 3729 3738 3750 3753 3770 3773 3776 3782 0240 City of Crystal City Initiatives Fund (Fund 240) YTD Summary As Of December 31, 2013 Admin - Airport Open House Admin -"Beyond the Yellow Ribbon" Prog Admin - Lawful Gambling 10% "Fund" Police - Canine Unit Police - Citizen On Patrol Program Police - Chaplain's Fund Police - Neighborhood Outreach Office Police - DARE Police - E�lorer's Program Police - Reserve Parks - In General Parks - Becker Park Rewards Recreation - In General Recreation - Activity Assistance Recreation - Becker Arts & Ent. Recreation - Safety Camp Unencumbered Balance 01 /01 /13 7,681.81 0.00 3,794.65 25,356.93 603.00 362.60 0.00 (0.00) 3,597.85 2,137.41 3,924.72 659.04 7,217.16 5,253.16 6,611.38 2,139.38 4,689.95 (+) (-) (+/-) Disburse- Interfund Recei ts ments Transfers 3,850.00 4,366.47 3,308.00 3,308.00 1,150.00 3,000.00 4, 535.00 18,100.32 100.00 2,731.04 2,731.04 4,916.64 5,478.45 500.00 1,000.00 1,047.38 2,800.00 659.13 3,472.00 3,573.20 500.00 578.95 74,029.04 28,362.68 43,342.94 0.00 (_) Balance 12/31 /13 7,165.34 0.00 1, 944.65 11,791.61 603.00 462.60 0.00 " (0.00) '" 3,036.04 2,637.41 3,877.34 659.04 9,358.03 5,151.96 6,111.38 1,560.43 4,689.95 59,048.78 * All e�enses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Police Dept. (General Fund). Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of each quarter, a review of BU 3724 will be made. If donations were received, any e�enses incurred will be reclassified from the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the net cost of operating the Neighborhood Outreach Office recorded in the Police Dept. *" Tax levy dollars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year (if any). Such allocation woutd be made at the end of July and December, to coincide with receipt of tax settlements from Hennepin County. If donations are sufficient to cover e�enses, no allocation will be made. ' c�rv'oe emorandum 'CftYSTAL DATE: February 11, 2014 � SUBJECT Mayar and City Council r Anne Norris, City Manager ��, �f Request for Funding Community Mediation Services Several years ago, the Council adopted Resolution #2008-56, a policy regarding use of charitable gambling proceeds. The policy outlines the type of services or organizatians that may receive funds from charitable gambling proceeds and is based an language in Minnesota Statutes, Section 349.12, Subd. 25. This allowed the Councii to provide funds to local food shelves serving Crystal residents and Community Mediation Services. In 2009, 2010, and 2011, the Council approved funding of $1,OOQ, and in 2012, $1,100, to Community Mediation Services (CMS). Recently 1 received the attached invoice (dated April 2013) from CMS requesting $2,000 in 2013. The 2013 caseload included 27 cases involving 46 residents of Crystal. Chief Revering confirms the Police Department referred 27 cases in 2013 and 34 cases in 2012 to CMS. In addition to mediation services, CMS provides training to Crystal apartmenfi managers and property awners through Crime Free Housing. CMS also serves as a resource to the Robbinsdale School District and Hennepin County's Juvenile Advisory Council. Qther cities supporting Community Mediation Services include: Brooklyn Center Brooklyn Park Corcoran Golden Valley Hopkins Maple Grove Minnetonka Mound New Hope Plymouth Robbinsdale St. Louis Park Community Mediation Services, Inc., is a 501(c)(3) organization and as such, is qualified to receive charitable gambling praceeds so the Cauncil could use some of its lawful gambling 10% fund in City Inifiiative Fund for this request. There are funds in the City Initiatives Fund for this request (see attached fund balance as of December 31). The Council should discuss whether to continue to fund Community Mediation Services and if so, in what amount, from the City Initiatives Fund. Attach: Communtty Mediation & Restorative Services 9220 Bass Lal<e Road, Ste 270 New Hope MN 55428 BILL TO: Crystat Invoice DATE INVOICE # 04/08/13 408 P.O. NUMBER TERMS PROJECT C�UANTITY DESCRIPTION RATE AMOUNT Mediation Services 2,000.00 2,000.00 TOTA L $2,000.00 CITI( OF CRYSTAL RESOLUTION #2008- 5 6 POLICY REGARDINC CHARITABLE GAMBLING PROCEEDS WHEREAS, the City of Crystal receives a 10% fee from organizations conducting charitable gambling within the city; and WHEREAS, undesignated charitable gambling fees are deposited in the City Initiatives Fund; and WHEREAS, charitable gambling fees may be used for lawful city purposes as defined in Minnesota Statutes, Section 349.12, Subd. 25; and WHEREAS, the City Council determines how charitable gambling fees are spent, based on State law and this policy. NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council as follows: Charitable gambling fees may be used towards services provided to area residents as long as such services are permitted by the following lawful purposes: 1. 2. 3. 4. 5. 6. 7 . � Relieving effects of poverty or disability; Festival organizations (501(c)(3) or 501(c)(4) including the Crystal Frolics; Scholarship funds; Activities by an organization that recognize military service to the country, state or community; Activities and facilities for youth; Expenditures for police, fire and other emergency or public safety related services or equipment; Nutritional programs, food shelves and congregate dining programs primarily for persons age 62 or older or disabled; Community arts organizations; Humanitarian service — recognizing volunteerism or philanthropy; or Other lawful purposes designated by the City Council or state statutes. Approved this �� day of June , 2008. ATTEST: ,r,G�,a Janet L is, City Clerk �� ►' � i �� . �.�.�-- / , - '- - :� • C:\Users�anorrisWppData\Local\Microsoft\Windows\Temporary Intemet Files\Content.0utlook\I4J4XDU8\[4th Qtr 2013.x1s]1-'17-14 Run Date: 02/11/'14 � JDE BU Description 3707 3704 3709 3719 3721 3722 3724 3726 3729 3738 3750 3753 3770 3773 3776 3782 0240 City of Crystal City Initiatives Fund (Fund 240) YTD Summary As Of December 31, 2013 Admin - Airport Open House Admin -"Beyond the Yellow Ribbon" Prog Admin - Lawful Gambling 10% "Fund" Police - Canine Unit Police - Citizen On Patrol Program Police - Chaplain's Fund Police - Neighborhood Outreach Office Police - DARE Police - E�lorer's Program Police - Reserve Parks - In General Parks - Becker Park Rewards Recreation - In General Recreation - Activity Assistance Recreation - Becker Arts & Ent. Recreation - Safety Camp Unencumbered Balance 01 /01 /13 7,681.81 0.00 3,794.65 25,356.93 603.00 362.60 0.00 (0.00) 3,597.85 2,137.41 3,924.72 659.04 7,217.16 5,253.16 6,611.38 2,139.38 4,689.95 (+) (-) (+/-) Disburse- Interfund Recei ts ments Transfers 3,850.00 4,366.47 3,308.00 3,308.00 1,150.00 3,000.00 4,535.00 18,100.32 100.00 2,731.04 2,731.04 4,916.64 5,478.45 500.00 1, 000.00 1, 047.38 2,800.00 659.13 3,472.00 3,573.20 500.00 578.95 74,029.04 28,362.68 43,342.94 0.00 (_) Balance 12/31 /13 7,165.34 0.00 1, 944.65 11, 791.61 603.00 462.60 0.00 " (0.00) *" 3, 036.04 2,637.41 3, 877.34 659.04 9,358.03 5,151.96 6,111.38 1,560.43 4,689.95 59,048.78 " All e�enses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Police Dept. (General Fund). Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of each quarter, a review of BU 3724 will be made. If donations were received, any e�enses incurred will be reclassified from the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the net cost of operating the Neighborhood Outreach Office recorded in the Police Dept. �" Tax levy dollars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year (if any). Such allocation would be made at the end of July and December, to coincide with receipt of tax settlements from Hennepin County. If donations are sufficient to cover e�enses, no allocation will be made. AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • SPECIAL MEETING � TUESDAY, FEBRUARY 18, 2014 6:45 P.M. CRYSTAL CITY HALL COUNCIL CHAMBERS Call to order 2. Roll call 3. Consider approval of minutes from the February 3, 2014 regular meeting * 4. Consider a resolution approving a subordination agreement between the Crystal Economic Development Authority and U.S. Bank National Association (for The Cavanagh Apartments) * 5. Other business 6. Adjournment * Materials attached 02/12/14 G:\EDAWgendas�2014\02.18.docx Minutes of the Crystal Economic Development Authority Regular Meeting February 3, 2014 President Deshler called the regular meeting of the Crystal Economic Development Authority to order at 6:30 p.m. Upon call of the roll, the following members were present: Jim Adams, John Budziszewski, Julie Deshler, Mark Hoffmann, Casey Peak and Joe Selton. The following staff inembers were present: Anne Norris, Executive Director; Patrick Peters, Deputy Executive Director; John Sutter, City Planner/Assistant Community Development Director; and Rylee Retzer, City Attorney. Motion by Commissioner Budziszewski (Selton) to approve the minutes from the January 21, 2014 special meeting. Motion carried. The EDA held a public hearing to consider a resolution authorizing the sale of a lot at 4720 Douglas Drive North to Novak-Fleck for construction of a new house. President Deshler opened the public hearing. No one appeared and the hearing was closed. Motion by Commissioner Budziszewski (Hoffmann) to adopt Resolution #2014-01 authorizing the sale of a lot at 4720 Douglas Drive North to Novak-Fleck for construction of a new house. Motion carried. The EDA considered acceptance of the 2013 Annual Report and 2014 Work Program. Motion by Commissioner Budziszewski (Peak) to accept the 2013 Annual Report and 2014 Work Program as presented. Motion carried. Motion by President Deshler (Budziszewski) to adjourn the regular meeting. Motion carried. The meeting adjourned at 6:35 p.m. Julie Deshler, President ATTEST: Mark Hoffmann, Vice President EDA STAFF REPORT CITY-oF Proposed Resolution approvinq subordination CRYSTAL aqreement (The Cavanaqh Apartments) FROM: Patrick A. Peters, Deputy Executive Director TO: Anne Norris, EDA Executive Director (for February 18 EDA Meeting) DATE: February 10, 2014 RE: Consider a Resolution approving a Subordination Agreement between the Economic Development Authority of the City of Crystal and U.S. Bank National Association (for The Cavanagh Apartments) BACKGROUND The Crystal Economic Development Authority and Crystal Leased Housing Associates I, Limited Partnership (Dominium entity) entered into a Contract for Private Redevelopment dated December 18, 2012 for the sale and redevelopment of the former Cavanagh Elementary School property for senior housing. The redeveloper is in the process of securing its mortgage financing from U.S. Bank National Association to construct the required Minimum Improvements. In Section 7.2 of the original Contract, the EDA agrees to subordinate its rights under the Contract in order to facilitate the redeveloper securing financing for the purchase of the property and construction of the Minimum Improvements. The agreement subordinates the EDA's interests to the security interests of the mortgagee. RECOMMENDATION Recommend approval of the Resolution. EXHIBITS A Resolution B Subordination Agreement ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL RESOLUTION NO. 2014 - 02 RESOLUTION APPROVING A SUBORDINATION AGREEMENT BETWEEN THE AUTHORITY AND U.S. BANK NATIONAL ASSOCIATION BE IT RESOLVED By the Board of Commissioners ("Board") of the Economic Development Authority of the City of Crystal ("Authority") as follows: Section 1. Recitals. 1.01. The Authority and City of Crystal (the "City") have heretofore approved the establishment of Tax Increment Financing District No. 4(the "TIF District") within Redevelopment Project No. 1 (the "Project"). 1.02. The Authority and Crystal Leased Housing Associates I, Limited Partnership (the "Redeveloper") entered into a Contract for Private Redevelopment dated as of December 18, 2012, as amended by a First Amendment thereto dated as of October 1, 2013 and a Second Amendment thereto dated as of November 19, 2013 (as amended, the "Contract"), regarding redevelopment of certain property within the Project (the "Property"), consisting of conveyance by the Authority of the Property to the Redeveloper and the construction of certain multifamily senior housing (the "Minimum Improvements") on the Property. 1.03. In order to receive mortgage financing for construction of the Minimum Improvements, the Redeveloper's mortgage lender, U.S. Bank National Association (the "Lender") requires a collateral assignment of the Contract by the Authority and subordination of the Authority's rights under the Contract with respect to the Minimum Improvements and of the Authority's rights under the quitclaim deed with respect to the Property, as set forth in the subordination agreement presented to the Authority (the "Subordination"). 1.04. The Contract provides for subordination of the Authority's rights under the Contract, so long as such subordination contains such reasonable terms and conditions as are mutually agreed by the Authority and Lender in writing. 1.05. The Board has reviewed the Subordination and finds that the approval and execution of the Subordination are in the best interest of the City and its residents. Section 2. Authority Approval• Other Proceedin�s. 2.01. The Subordination as presented to the Board is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Subordination by such officials shall be conclusive evidence of approval. 439441v1MNICR150-199 Attachment A 2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority the Subordination and any other documents requiring execution by the Authority in order to carry out the transaction described in the Subordination. 2.03. Authority staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Approved by the Board of Commissioners of the Economic Development Authority of the City of Crystal this 18th day of February, 2014. President ATTEST: Executive Director 439441v1 MNICR150-199 Draft February 7, 2014 SUBORDINATION AGREEMENT THIS SUBORDINATION AGREEMENT ("Agreement") is made as of this day of , 2014, between U.S. BANK NATIONAL ASSOCIATION, a national banking association ("Lender") and the ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL, a public body corporate and politic ("Authority"). RECITALS A. Crystal Leased Housing Associates I, Limited Partnership, a Minnesota limited partnership ("Borrower"), is the owner and developer of certain real property situated in the City of Crystal ("City") and legally described in Exhibit A attached hereto and incorporated herein (the "Property"). B. Authority claims an interest in the Property pursuant to the terms and conditions of a Quit Claim Deed dated March , 2014, filed March _, 2014, as Document No. . The Quit Claim Deed, among other things, creates certain re-entry and take- back rights in favor of the Authority. C. Borrower and Authority have entered into that certain Contract for Private Redevelopment dated as of December 18, 2012, as amended by that certain First Amendment to Contract for Private Redevelopment dated as of October 1, 2013, and that certain Second Amendment to Contract for Private Redevelopment dated as of November 19, 2013 (as so amended, the "Development Contract"); D. Lender is trustee with respect to those certain City of Crystal Multifamily Housing Revenue Bonds, Series 2014A (Crystal Leased Housing Associates I, Limited Partnership Project) and Subordinate Multifamily Housing Revenue Bonds, Series 2014B (Crystal Leased Housing Associates I, Limited Partnership Project) (the `Bonds"), which Bonds are evidenced and secured by documents, including but not limited to a mortgage, security agreement and assignment of rents and leases creating a first mortgage lien against the Property and a subordinate mortgage, security agreement and assignment of rents and leases creating a subordinate mortgage lien against the Property ("Mortgages"). E. Authority is the owner and holder of certain rights under the Development Agreement. NOW, THEREFORE, in consideration of the foregoing, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto represent, warrant and agree as follows: 1. Subordination of Development Agreement. Authority hereby agrees that the rights of Authority under the Development Agreement are and shall remain subordinate and subject to liens, rights and security interests created by the Mortgages, and other documents securing the Loan Attachment B (the "Loan Documents") and to any and all amendments, modifications, extensions, replacements or renewals of the Loan Documents. 2. Subordination of Quit Claim Deed. Authority's rights under the terms of the Quit Claim Deed, and Authority's interest in the Property created thereby, shall be and hereby are completely and unconditionally subject and subordinate to the lien and security interest of the Mortgages and to all of the terms, conditions and provisions thereof, to all advances made or to be made thereunder, and to any renewals, extensions, modifications or replacements thereof. 3. No Assumption. Authority acknowledges that the Lender is not a party to the Development Agreement and by executing this Agreement does not become a party to the Development Agreement, and specifically does not assume and shall not be bound by any obligations of the Borrower to Authority under the Development Agreement, and that the Lender shall incur no obligations whatsoever to Authoriiy except as expressly provided herein. 4. Standstill. Authority agrees that so long as the Bonds remain outstanding, it shall take no action to terminate the TIF Bond, as defined in the Development Contract. 5. Notice from Authority. So long as the Development Agreement remains in effect, Authority agrees to give to the Lender copies of notices of any Event of Default given to Borrower under the Development Agreement. 6. Governin�aw. This Agreement is made in and shall be construed in accordance with the laws of the State of Minnesota. 7. Successors. This Agreement and each and every covenant, agreement and other provision hereof shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns, including any person who acquires title to the Property through the Lender as a result of a foreclosure under the Loan Documents or Mortgages. 8. Severability. The unenforceability or invalidity of any provision hereof shall not render any other provision or provisions herein contained unenforceable or invalid. 9. Notice. Any notices and other communications permitted or required by the provisions of this Agreement shall be in writing and shall be deemed to have been properly given or served by depositing the same with the United States Postal Service, or any official successor thereto, designated as registered or certified mail, return receipt requested, bearing adequate postage, or delivery by reputable private carrier and addresses as set forth above. 10. Transfer of Title to Lender. Authority agrees that in the event the Lender, a transferee of Lender, or a purchaser at foreclosure sale, acquires title to the Property pursuant to a foreclosure, or a deed in lieu thereof, the Lender, transferee, or purchaser shall not be bound by the terms and conditions of the Development Agreement except as expressly herein provided. Further Authority agrees that in the event the Lender, a transferee of Lender, or a purchaser at foreclosure sale acquires title to the Property pursuant to a foreclosure sale or a deed in lieu thereof, then the Lender, transferee, or purchaser shall be entitled to all rights conferred upon the Borrower under the Development Agreement, provided that no condition of default exists and remains uncured beyond applicable cure periods in the obligations of the Borrower under the Development Agreement. -2- 11. Amendments. Authority hereby represents and warrants to Lender that Authority will not agree to any amendment or modification to the Development Agreement or the TIF Bond that materially affects the collection of Available Taa� Increment (as defined in the Development Agreement) or in any way affects the Property without the Lender's written consent. dms.us.53622030.01 -3- IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the day and year first written above. ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL By: Its President By: Its Executive Director STATE OF MINNESOTA ) )ss COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2014, by and , the President and Executive Director, respectively, of the Economic Development Authority of the City of Crystal, a public body corporate and politic, on behalf of such public body. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Faegre Baker Daniels LLP (SNG) 2200 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402 i� U.S. BANK NATIONAL ASSOCIATION : STATE OF MINNESOTA ) ) ss. COUNTY OF ) Its The foregoing instrument was acknowledged before me this day of , 2014, by , the , of U.S. BANK NATIONAL ASSOCIATION, a national banking association, on behalf of such banking association. Notary Public -5- EXHIBIT A LEGAL DESCRIPTION � THE CITY MANAGER'S COMMENTS ARE BO�DED. Git� Ccaur��l M��t��g r li � r February 18, 2014 7:00 p.m. Council Chambers I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE II. PRESENTATION The Council will receive a presentation by Chief Revering about the HeartSafe Communities program and recognize citizens with awards. III. COUNCIL MEETWG MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Tri-City Council Meeting from January 9, 2014; b. The Regular City Council Meeting from February 3, 2014; and c. The Council Work Session from February 3, 2014. IV. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of a solicitation license for Kelly Whiteford of Window Concepts of Minnesota, Inc. to go door-to-door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement projects; and 4. Authorizing execution of an agreement regarding a joint study with Golden Valley and New Hope related to flooding issues including Winnetka Avenue and Medicine Lake Road. This is the agreement discussed at the February 3 work session. V. PUBLIC HEARWG The Mayor will open a public hearing to receive comment and Council consideration of a resolution allocating Community Development Block Grant funds for Program Year 2014. The city receives approximately $106,000 in Community Development Block Grant (CDBG) funds from the US Department of Housing and Urban Development. The Crystal City Council Meeting Agenda February 18, 2014 majority of the funds must be used for qualifying housing and redevelopment activities, but no more than 15°/a may be used for social service activities. At the time the hearing notice was prepared for publication, the future of the Five Cities Senior Transportation program was in doubt but funds were left allocated for this service. Since that time, the five city managers have determined to end the Five Cities Senior Transportation program due to decreasing usage, increasing costs and the availability of other public and private transit options. Recommend approval of using all of Crystal's allocation of CDBG funds for deferred home improvement loans. VI. OPEN FORUM (Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. lndividuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments and no items may be addressed more than ten minutes. The Council will not take action on items discussed during open forum or discuss matters under pending or threatened litigation; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up. No comments will be taken during tonight's Open Forum regarding the Ramirez matter or Officers Watt and Erkenbrack or other current employees. The Council is we1l aware of the issues and concerns of inembers of the community group, Communities United Against Police Brutality and Crystal residents. The group's members have attended many city council meetings and have been in contact by telephone, emai! and written letter. The city has responded many times to requests for information. The city wi1! provide any public information available in the future. Citizens are invited to communicate with city staff or the Mayor and Council by email or letter about this or any other topic.) • . • . �. 1. The Council will consider appointing Charles Landon, Jr. to the Human Rights Commission for a three-year term expiring December 31, 2016. The Interview Committee recommends approval of the appointment of Charles Landon, Jr. to the Human Rights Commission. 2. The Council will consider appointing �assana Bamba, Jr. to the Parks & Recreation Commission (as an at-large member) for an unexpired term to expire on December 31, 2015. The Interview Committee recommends approval of the appointment of Lassana Bamba, Jr. to the Parks & Recreation Commission. 3. The Council will consider a resolution authorizing acquisition of real property at 4947 West Broadway (P.I.D. 09-118-21-24-0061) for a new Public Works facility. Page 2 of 4 Crystal City Council Meeting Agenda February 18, 2014 Staff has negotiated a purchase price for the property at 4947 West Broadway to be assembled with other properties for the site of a new Public Works facility; recommend approval of the resolution authorizing this acquisition. 4. The Council will consider a resolution authorizing 2014 CIP purchase of a sidewalk plow. There are funds in the 2014 PIR budget for replacement of this 20 year old sidewalk plow; recommend approval of the resolution authorizing this purchase. 5. The Council will consider a resolution ordering the Feasibility Study for 2014 Alley Reconstruction Project #2014-07. This year's alley reconstruction project includes 4 alleys in the Welcome Park neighborhood. Recommend approval of the resolution ordering the Feasibility Study for this project. 6. The Council will consider wage and insurance adjustments for non-represented employees. Last January, the City Council approved 2014 wage and health insurance benefits for one of the bargaining units in the city. Staff has been negotiating with the other two bargaining units in the city but no agreement has been reached. Recommend approval of wage and insurance adjustments for 2014 for non-represented employees. VIII. INFORMATION AND DISCUSSION a) The Crystal Business Association meets at 8:30 a.m. on Wednesday, February 19, at Crystal City Hall. b) The Light of Crystal No-Tap Bowling Tournament is Saturday, February 22, at 6:30 p.m. at Doyle's Bowling Alley. c) The "Quad Communities Beyond the Yellow Ribbon" bowling fundraiser will be held at Doyles Bowling Alley on Sunday, February 23 at 10:30 a.m. d) The next City Council Meeting begins at 7:00 p.m. on Tuesday, March 4, in the Council Chambers at City Hall. IX. ADJOURNMENT Page 3 of 4 Crystal City Council Meeting Agenda February 18, 2014 X. MEETING SCHEDU�E ON FEBRUARY 18 2014 _ ;; , t, E , , , J t t, r: s�f. .)i )i. ). f lt c. . j. ,, J.h . �7,5 r 1 � f,f .. t txr} i t s'. e e { c sr t#. ,.tl�, �(� ti..ii i 1 i,i } rt, s f, s t u,� ,t,,,, ?� ?�, t �t•F t t t t t:'� s .i � tt t , t.�„' ) i: r, . s 4 3:}a .3 ,a,, c �#��; r t,, r ts tttt t , , t ,' t4�r t �� r r t t ..t �t , a,i : t .t...£�.� t li . 4 .�.,� } ..� 4.t�.. . }. . {..: 4 4 ..i .,,� , i... t t ,{ t.<, t1s.: � .:�. t;�.. �t + .a.� 4� .t. t Sa.. � .t, �. ). .t i.. t t t Si'. as'. s ,,.E �t rt t... .f tl�.�r i i.. 7'.t S r��,k: t,. ). t. tF �. .#i�. � z y�. .�.,.t,.!,y k..cu �.:=,t..,, i - S lz3zt t 1t}.,( ,<t s f..,rc.t t�-.�� s.. ...r .t ,.t t.. i,,}. f�. ? s.t (., `s'3��2t�tS 2j� ;,'.'. i tY ft} i, .� IS �t;� �1r£ � #�� y rs� �.�}�. 5 1...:itt 7rttst t1f,Yr�aiS t,..t}�� s S..Z..L � }. }i�..�i�sr, .:ni.�,� Vi, ,�� ,t�{, tt„Sw��,�,�t}, ,s,k.,at;i�#.,r�,��ttr��,:-.�.t�� t.�.>,��e��tt,,��„ �r�=J.t ..,Sr,iJr..«i�r s,<>it,ftrt�.,t�ti< ,IJ27... i,�;,{t..�rsl��,s<3 ��.'�a r{r,.:�y.dt,At,a. ,t{�s�s��a 6- 6:30 p.m. Citizen Input Time Conference Room A 1St Council Work Session to discuss: • Contributions to local food 6:30 p.m. shelves in March Conference Room A • Contribution to Community Mediation Services 6:45 — 6:55 p.m. Special EDA Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers 2nd Council Work Session to discuss: • Continue discussion of Immediately after financing Crystal's share of the Regular City emergency water supply Conference Room A Council Meeting • GreenStep Cities • Liquor license fees • Commission liaisons reports/updates Just a reminder that City offices are closed on Monday, February 17, in observance of the Presidents Day holiday. 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'' f �,.. � ' t. rf`,�r.3r�:� �r��,»F�� : IF ` i �".!F � i ' # � . � !'.... � 1 4 4 � � '� � � ! .- � . f � ' i / y� " �. �.* � ..�...' �IIII� ` �� '� r :�„ ,�+� „ � I ,�� 1 � � � r,,r �� .x � * . . . - Crystal City Council Meeting Minutes February 3, 2014 2676 I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Monday, February 3, 2014 at �:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. � :• �� Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city clerk recorded the following attendance: uman ks erres. � 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; and 3. Approval of Resolution No. 2014 — 09 related to designating Hennepin County as the responsible agent for a public hearing on the issuance of revenue notes by the City of New Hope for the benefit of Homeward Bound, Inc. and its multifamily housing developments. Crystal City Council Meeting Minutes February 3, 2014 2677 III. CONSENT AGENDA CONTINUED Moved by Council Member Hoffmann and seconded by Council Member Deshler to approve the consent agenda. V. Motion carried. i' •' (�1� r�� hlii+ i+�rv�rv��n� ��.�n r'i�i�r� i-1� �rinrr �r��r� �f�w �rv� Voting aye: Peak, Selton, Adams, Budziszewski, Deshler, and Hoffmann. Absent, not voting: Libby. e � Motion carried, resolution declared adopted. 3. The Council considered a resolution authorizing acquisition of real property at 5027 and 5025 West Broadway (P.I.D. 09-118-21-24-0016 and 09-118-21-24-0017) for a new Public Works facility. Crystal City Council Meeting Minutes February 3, 2014 V. REGULAR AGENDA CONTINUED Community Development Director P. Peters addressed the Council. � . : Moved by Council Member Budziszewski and seconded by Council Member Hoffmann to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2014 - 11 A RESOLUTION AUTHORIZING ACQUISITION OF REAL PROPERTY 5027 AND 5025 WEST BROADWAY (P.I.D. 09-118-21-24-0016 AND 09-118-21-24-001�) Voting aye: Peak, Selton, Adams, Budziszewski, Deshler, and Hoffmann. Absent, not voting: �ibby. Motion carried, resolutit�n deGlared adopted. The Council considered responses to final written offers to acquire the following properties for a new Public Works facility: • P.1. D. 09-118-21-24-0061 (4947 W Moved by Council Member Peak and close the meeting. Voting aye: Peak, Selton, Adams, Absent, not voting: �ibby. by Council Member Budziszewski to i, Deshler, and Hoffmann. Motion carried. The City Council rec��sed to Clos�d Session at 7:15 p.m. pursuant to M.S. Section 13D.05, Subd. 3(c) to, consider responses to final written offers to acquire the above properties for a new Public Works facility. Moved by Council M�mber Hoffmann and seconded by Council Member Budziszewski to reconvene in oqen session. oting aye: Peak,'Selton, Adams, Budziszewski, Deshler, and Hoffmann. bsent, not �oting: Libby. Motion carried. The City Council reconvened in open session at 7:35 p.m. VI. INFORMATION AND DISCUSSION Mayor Adams read the following announcements: a) The Council will hold a work session at 7:00 p.m. Thursday, February 13, in Conference Room A at City Hall. Crystal City Council Meeting Minutes February 3, 2014 b) City Offices will be closed on Monday, February 17 for Presidents' Day. c) Citizen Input Time will be held from 6— 6:30 p.m. on Tuesday, February 18 in Conference Room A at City Hall. . • d) The next City Council Meeting begins at 7:00 p.m. on Tuesday, February 18, in the Council Chambers at City Hall. e) The Crystal Business Association meets at 8:30 a.m. on Wednesday, February 19, at Crystal City Hall. f) The Light of Crystal No-Tap Bowling Tournament is Saturday, F p.m. at Doyle's Bowling Alley. g) The "Quad Communities Beyond the Yellow Ribbon" bowling fundraiser will be held at Doyles Bowling Alley on Sunday, February 23 at 10:30 a.m. ' VII. ADJOURNMENT Moved by Council Member Budziszewski and secondet� by,Council"Member Peak to adjourn the meeting. Motion carried. The meeting adjourned at �:3� p.m /_�ii�� Chrissy Serres, City Clerk Jim Adams, Mayor Crystal City Council Work Session minutes February 3, 2014 2680 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 7:45 p.m. on Monday, February 3, 2014 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. Mayor Adams called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCI�: Peak, Selton, Adams, Budziszewski, Deshler, Hoffmann, and Libby. STAFF: City Manager A. Norris, Assistant City Manager/Human Resources Manager K. Therres, Public Works Director T. Mathisen, Finance Directc�r C. Hansen, Police Chief S. Revering, and City Clerk C. Serres. OTHER: Tim Gaffron, Northwest Community Television II. AGENDA The Council and staff discussed the following agenda items • Council Chambers update • Crystal's share of the emergency water supply system • DeCola Ponds update • Funds for Community Mediation Seruices III. ADJOURNMENT The work session adjourned at 9:2t� p.m. Jim Adams, Mayor ATTEST: ' Chrissv Serres. Citv Clerk CONSENT AGENDA #1 APPLICATIONS FOR CITY LICENSE February 18, 2014 GASINSTALLER Heat Pro Heating and A/C LLC 2185 67�h St E Inver Grove Heights, MN 55077 Noah Acquisitions DBA Ben Franklin Plumbing 1424 3rd St N Minneapolis, MN 55411 River City Sheet Metal D:BA River City P]umbing 8290 Main St N�E #39 Fridley, MN� 55432 Seasonal Control Mechanical Division Inc 6225 Cambridge St #29 Box A2 St. Louis Park, MN 55416 Sedgwick Heating & A/C 1408 N�orthland Dr Suite 3l 0 Mendota Heights, MN 55120 United Heating & A/C Inc 1295 Hackamore Road Medina, MN 55340 MASSAGE THERAPIST Niyah Muhammad at Massage Lakes, 235 Wi11ow Bend, Crystal MN 55428 (p�e-approved by City Manager Anne No�ris on 2/10/2014) PLUMBER Appliance Connections 12850 Chestnut Blvd Shakopee, MN 55379 Commercial Plumbing & Heating 24428 Greenway Ave Forest Lake, MN 55025 Infinity Plumbing Inc 33311 35th Ave Dennison, MN� 55018 Noah Acquisitions DBA Ben Franklin Plumbing 1424 3rd St N Minneapolis, MN 55411 Park Plumbing Inc P O Box 896 Winsted, MN� 55395 Pete's Plumbing LLC 12011 Eidelweiss St NW Coon Rapids, NIN 55433 Pipe 1Vlasters Inc 6316 Linden Lane Mound, IVIN� 55364 RENTAL — NEW 3948 Idaho Ave N— Invitation Homes (Conditional) 4848 1Vlaryland Ave N� — William Smith (Conditiona]) 5424 Toledo Ave N— JDA Group LLC (Conditional) 4856 Yates Ave N— JDA Group LLC (Conditional) RENTAL — RENEWAL 4031-4033 Adair Ave N— James Rolsing 5232 Angeline Ct N— Emanuel Ruedenberg (Conditional) 4337 Colorado Ave N— Stephanie LaFave (Conditional) 4366 Colorado Ave N— Richard/Diane Donnelly (Conditiona]) 3038 Douglas Dr N— John McGowan (Conditional) 4550 Douglas Dr N— Lancelot Properties c/o Urban Enterprises 5204 Fairview Ave N— DEEJ LLC 5402 Fairview Ave N� — Outreach Six Acres Inc 4219 Hampshire Ave N— Donald Weld Jr 4230 Hampshire Ave N— William Smith 4818 Hampshire Ave N— William Smith 5307 Idaho Ave N— Elizabeth Hanratty Trust 5943 Jersey Ave N— JMW Investments 6034 Jersey Ave N— JMW Investments 3520 Lee Ave N— Lance Rosenberg 6329 Lombardy La — Larry/Christine Howieson (Conditional) 5673 Maryland Ave N— Chad Tesmer (Conditional) 5856 Quebec Ave N— Loren George 3417 Quail Ave N— Alma Fitzloff Pagc 1 of 2 CONSENT AGENDA #1 RENTAL — RENEWAL CONTINUED 4312 Welcome Ave N— Al Stobbe I�omes Inc (Conditional) 5930/40/50 West Broadway — Premier :Properties (Conditional) 4657 Xenia Ave N— David/Loretta Thompson (Conditional) 5917 29�h Pl N— Thomas Allen Inc (Conditional) 6400 40th Ave N— S Ferkingstad/J Steppe '7025 42"d Ave N-1Vlarie Sipe Revocable Trust (Conditional) 6800 45�' Ave N— William Smith 6600 46�h Pl N— William Smith 5324 47th Ave N— William Smith 5004 49th Ave N� — Earl J�ohnston (Conditional) 5206 49th Ave N— John Pepera (Conditional) 5013 50�h Ave N— Dave Baumann/Todd Havisto TREE TRIMMER Arbortech Stump & Tree Removal 6332 Rhode Island Ave N, Brooklyn Park, MN 55428 North Metro Tree Service P O Box 353 Princeton, MN 553'7l. Rainbow Tree Company 11571 K-Tel Drive Minnetonka, NIN 55343 Pagc 2 of 2 Pavee Blue Cross Biue Shield of MN GMHC Midwest Fence & MFG Co PERA Crabtree Gompanies Inc Henn Gty Treasurer - Public WO US Bank (EFT) IRS- EFTPS �G.\TanyaWccis Pa}�ChecA. �oizr 525,600 Memo. CONSENTAGENDA # DATE: February 12, 2014 TO; Anne Norris, City Manager City of Crystal Gity Council FROM: Charles Hansen; Finance Director RE Expenditures over $25;000 Description February Health lnsurance Premiums Rebate disbursement for Home improvement Incentive Pragram Fencing for Crystal Reservair Employee & city cequired contributions: pay date 1/3�/2014 Balance for Lase�che System City Share of Gonstruction Cost - Gty Rd 81 February 1st Debt Service Payments Social Security; Medicare; & Federal Tax W/H; pay date 9/31/2014 2 Amount 88, 313.50 27, 086:27 52, 055:00 42; 888:97 26,688:50 215;689:8$ 1;431,316:26 53,779:65 $1,937,818.03 .. , � ... ., ..l. _ � , ..l. ■ .. � COUNCI� STAFF REPORT °mY�°�'�� Consent Aqenda: Solicitor License ,CRYSTAL ` February 18, 2014 Council Meeting MEMORANDUM DATE: February 7, 2014 TO: Crystal City Council City lVlanager Anne Norris FROM: Administrative Services Coordinator Trudy Tassoni. SUBJECT: Solicitation license for Window Concepts of Minnesota, Inc. Window Concepts of Minnesota, Inc. is requesting a solicitation license for Kelly Whiteford to go door-to-door in Crystal through December 31, 2014, offering free estimates and scheduling appointments for home improvement projects. Ms. Whiteford passed a criminal history check conducted by the Police Department. Council Action Requested As part of the Consent Agenda, approve the solici�ation license for Ke11y White%rd of Window Concepts of Minnesota, Inc. to go door-to-door in Crystai through December 31, ZOl4, offering free estimates and schedu�ing appointments for home improvement proj ects. He�^ application is available foN �eview in the city cle�k's office. 1 � \ : _ � 1_� :' Memorandum '�:CITY�.of CHYSTAL DATE: February 11, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager Tom Mathisen, Public Works Director SUBJECT: Authorize Execution of Cooperative Project Agreement - Study Regarding DeCola Ponds/Winnetka Avenue and Medicine Lake Road Flooding BACKGROUND: There are flooding issues in the DeCola Ponds and Winnetka Avenue/Medicine Lake Road area in Golden Valley and New Hope. Several years ago Golden Valley hired Barr Engineering to complete a study of possible engineering/public works solutions to reduce or temper flooding in that area. The study report contained several public works solutions which are cost-prohibitive and so, not realistic. Further discussions between Golden Valley and Barr Engineering led to the conclusion the flooding issues needed to be approached as a land use issue which would involve working with neighbors Crystal and New Hope. Barr Engineering is prepared to do a study of the land use issues, the cost of which would be shared among the three cities (Crystal, Golden Valley and New Hope). Since Crystal is at the proverbial top of the hill, we do contribute water to this area. In the mid-1990's when the Crystal storm sewer work was done as part of those street reconstruction projects, the idea was primarily to get storm water off roads and driveways as quickly as possible. This doesn't necessarily address managing large amounts of storm water that go to Golden Valley (or anywhere else) with such tools as retention ponds. The only retention pond that Crystal built in this area as is the small ponding area that was created in Yunkers Park. The proposed study would evaluate: - Reducing impervious surfaces; - Options for absorbing more water before it gets to Medicine Lake Road and DeCola Ponds area; - Long term land uses; - More green space; - Reduced road widths and parking areas; and - Acquiring properties that may currently be impacted by flooding. 1 � \ : _ � 1_� :' Based on discussion at a work session last May, Crystal sent a letter to Golden Valley stating concerns and offering to pay some amount towards the cost of the study (not the amount originally proposed by Golden Valley and New Hope). The cities of Golden Valley and New Hope requested the Bassett Creek Watershed Commission to initiate mediation to try to resolve this matter. A mediation committee was created and two meetings were held to discuss Crystal's concerns as weli as the positions of Golden Valley and New Hope. Members of the negotiating committee met with the Crystal City Council on October 15 to hear concerns of the Crystal Council firsthand. In November, the Mediation Committee recommended to Bassett Creek Watershed that: The cost share formula for participation in the study should mirror the cost share formula used for assessing annual watershed costs; Include language in the agreement for the study that participation in the study does not set a precedent for cost sharing in any future studies or projects that are identified in the study; and The contingency in the study proposal be eliminated and that any additional costs beyond the original scope of study would need to be negotiated between all 3 cities before those costs are incurred. Attached is a revised Cooperative Project Agreement reflecting the recommendations of the Mediation Committee. The study costs have been updated and revised and the total cost of the study is $110,400. Based on the cost share formula recommended by the Mediation Committee, Crystal's share is $25,392. Below is the calculation of the three cities' participation in the study. Cit Area in S uare Feet Percenta e C stal 6,050,932 23% Golden Valle 12,954,918 49% New Ho e 7,342,403 28% Totals 26,348,253 100% Percent Tax Cit Pro ert Count Tax Ca acit Ca acit C stal 403 $787,326 23% Golden Valle 392 $1,725,389 50% New Ho e 392 $942,304 27% Totals 1,187 $3,455,019 100% Combined C stal 23% $25,392 Golden Valle 49.5% $54,648 New Ho e 27.5% $30,360 Totals 100% $110,400 Funds for Crystal's share of the study would be paid out of the Storm Sewer Utility. 1 � \ : _ � 1_� :' RECOMMENDATION: Authorize the Mayor and City Manager to execute the Cooperative Project Agreement for Phase 2 DeCola Ponds and Medicine Lake Road Area Flood Mitigation Study. Attach: 1 � \ : _ � 1_� :' COOPERATIVE PROJECT AGREEMENT FOR PHASE 2 DeCOLA PONDS AND MEDICINE LAKE ROAD AREA FLOOD MITIGATION STUDY BETWEEN THE CITIES OF CRYSTAL, GOLDEN VALLEY AND NEW HOPE, MINNESOTA FEBRUARY 2014 1 � \ : _ � 1_� :' COOPERATIVE PROJECT AGREEMENT FOR PHASE 2 DeCOLA PONDS AND MEDICINE LAKE ROAD AREA FLOOD MITIGATION STUDY This AGREEMENT is made this day of , 2014 by and between the CITY OF CRYSTAL, a Minnesota municipal corporation ("Crystal"), the CITY OF GOLDEN VALLEY, a Minnesota municipal corporation ("Golden Valley"), and the CITY OF NEW HOPE, a Minnesota municipal corporation ("New Hope") (collectively hereinafter, "the Cities"). RECITALS WHEREAS, Minnesota statute § 471.59, et. seq., authorizes cities to enter into cooperative project agreements; and WHEREAS, The Cities each contribute storm water runoff to the following areas: 1. DeCola Ponds, located south of Medicine Lake Road, east of Winnetka Avenue, and north of Duluth Street ("DeCola Ponds Area"); and 2. Medicine Lake Road, located in the Cities of Golden Valley and New Hope, between Winnetka Avenue North and Rhode Island Avenue North ("Medicine Lake Road Area"); and WHEREAS, Crystal and New Hope contribute storm water runoff to Terra Linda Drive and Rosalyn Court, located in New Hope in the northeast quadrant of Medicine Lake Road and Winnetka Avenue North ("Terra Linda Area"); and WHEREAS, the DeCola Ponds Area, the Medicine Lake Road Area, Terra Linda Drive Area are all prone to significant flooding during heavy rainfall events; with a history of property damage resulting from this flooding; and WHEREAS, the City of New Hope completed a Report for Terra Linda Drive, Rosalyn Court and Medicine Lake Road — Local Flood Improvement Project, dated July 2006 and revised in November 2006, to investigate flood mitigation measures. New Hope has since impfemented measures from this report to begin addressing flooding issues in these areas; and WHEREAS, Golden Valley has completed the DeCola Ponds Area Flood Mitigation Study, prepared by Barr Engineering Company and dated April 2012 ("Phase 1 Study") to investigate the cause of the flooding in these areas that includes a recommendation to further study flood mitigation measures within the contributing watershed to the flood-prone areas to reduce flood-related property damage; and 1 � \ : _ � 1_� :' WHEREAS, the Cities desire to work cooperatively to determine the most cost-effective measures to minimize flood damages. NOW, THEREFORE, in consideration of the mutual covenants herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, Crystal, Golden Valley, and New Hope hereby agree as follows: 1. Golden Valley will be the lead City, including contract administration and coordination among the Cities, for the preparation of the Phase 2 DeCola Ponds and Medicine Lake Road Area Flood Mitigation Study ("Phase 2 Study"). 2. Golden Valley has obtained a proposal for professional engineering services to perform the Phase 2 Study from Barr Engineering Company dated December 19, 2013. A copy of the Phase 2 Study proposal is attached to this agreement as Exhibit 1. 3. The not to exceed cost to perform the Phase 2 Study is $110,400. a. The Cities agree to prorate the costs of the Phase 2 Study with 50% of the cost prorated based upon the net tax capacity of properties within the contributing watershed and 50% based upon the total area within each city in the contributing watershed. Cost participation is calculated as follows: Cit Area in S uare Feet Percenta e Cr stal 6,050,932 23% Golden Valle 12,954,918 49% New Ho e 7,342,403 28% Totals 26,348,253 100% Percent Tax Cit Propert Count Tax Capacit Capacit Cr stal 403 $787,326 23% Golden Valle 392 $1,725,389 50% New Hope 392 $942,304 27% Totals 1,187 $3,455,019 100% b. The cities agree that any additional costs for work deemed necessary not included in December 19, 2013 Barr proposal will be prorated among the cities based upon a negotiated split prior to commencement of the extra work. 1 � \ : _ � 1_� :' c. Participation in this study by the cities does not set a precedent for cost participation for any capital improvement projects deemed feasible for flood mitigation as part of the study. Cost participation for these improvements will be determined on a project-specific basis prior to implementation of the projects. 4. Payment. Partial payments will be made by the City of Golden Valley to Barr Engineering Company on a monthly basis for work completed. The Cities of Crystal and New Hope shall, within 30 days of receipt of invoice, submit partial payment to the City of Golden Valley in the amount so invoiced. 5. Authorized Aqents. The City of Crystal's Authorized Agent for the purpose of administration of this agreement is Tom Mathisen, City Engineer/Director of Public Works, or his successor or assign. The Authorized Agent's current address and telephone number is: 4141 Douglas Drive, Crystal, MN, 55422; 763.531.1160. The City of Golden Valley's Authorized Agent for the purpose of administration of this agreement is Jeannine Clancy, Director of Public Works, or her successor or assign. Her current address and telephone number is: 7800 Golden Valley Road, Golden Valley, MN, 55427; 763.593.8035. The City of New Hope's Authorized Agent for the purpose of administration of this agreement is Bob Paschke, Director of Public Works, or his successor or assign. His current address and telephone number is: 4401 Xylon Avenue North, New Hope, MN, 55428; 763.592.6766. 6. Successor and Assiqns. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns, provided, however, that neither Crystal, Golden Valley, nor New Hope shall have the right to assign its rights, obligations, and interests in or under this Agreement to any other party without the prior written consent of the other parties hereto. 7. Amendment, Modification or Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing and signed by the party or parties to be bound, or its duly authorized representative(s). Any waiver by a party shall be effective only with respect to the subject matter thereof and the particular occurrence described therein, and shall not affect the rights of any other party with respect to any similar or dissimilar occurrences in the future. 8. Savinq Provision. If any provision of this Agreement shall be found invalid or unenforceable with respect to any entity or in any jurisdiction, the remaining provisions of this Agreement shall not be affected thereby, and such provisions found to be unlawful or unenforceable shall not be affected as to their enforcement or lawfulness as to any other entity or in any other jurisdiction, and to such extent the terms and provisions of this Agreement are intended to be severable. 1 � \ : _ � 1_� :' 9. Notices. Any notice given under this Agreement shall be deemed given on the first business day following the date the same is deposited in the United States Mail (registered or certified) postage prepaid, addressed as follows: If to Crystal: City Engineer/Director of Public Works City of Crystal 4141 Douglas Drive Crystal, MN 55422 If to Golden Valley: Director of Public Works City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 If to New Hope Director of Public Works City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 10.Termination. This Agreement shall remain in effect until the earlier of (a) termination by mutual consent of the Cities, or (b) 60 days after completion of the Phase 2 Study as demonstrated by final payment by Golden Valley to Barr Engineering Company. 1 � \ : _ � 1_� :' CITY OF CRYSTAL : : STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) Jim Adams, Mayor Anne Norris, City Manager The foregoing Cooperative Project Agreement was acknowledged before me this day of , 2014 by Jim Adams and Anne Norris, respectively the Mayor and City Manager of the City of Crystal, a municipal corporation, on behalf of the City. Notary Public 1 � \ : _ � 1_� :' IN WITNESS WHEREOF, Crystal, Golden Valley, and New Hope have entered into this Agreement as of the date and year first above written. CITY OF GOLDEN VALLEY : : STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) Shepard M. Harris, Mayor Thomas D. Burt, City Manager The foregoing Cooperative Project Agreement was acknowledged before me this day of , 2014 by Shepard M. Harris and Thomas D. Burt, respectively the Mayor and City Manager of the City of Golden Valley a municipal corporation, on behalf of the City. Notary Public CITY OF NEW HOPE : : STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) 1 � \ : _ � 1_� :' Kathi Hemken, Mayor Kirk McDonald, City Manager The foregoing Cooperative Project Agreement was acknowledged before me this day of , 2014 by Kathi Hemken, and Kirk McDonald, respectively the Mayor and City Manager of the City of New Hope, a municipal corporation, on behalf of the City. Notary Public � �: § ::cirvToe° ; ��, ; �CRYSTAL e.. _ COUNCIL STAFF REPORT CDBG Allocation - Annual Public Hearing FROM: John Sutter, City Planner/Assistant Community Development Director �� DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director DATE: TO: February 12, 2014 Anne Norris, City Manager (for February 18 Council meeting) SUBJECT: PUBLIC HEARING: Consider resolution allocating Community Development Block Grant funds for Program Year 2014 I� � BACKGROUND The U.S. Department of Housing & Urban Development (HUD) provides assistance to local communities through its Community Development Block Grant (CDBG) program. Crystal does not receive funds directly from HUD, but it does receive a specific share of the funds received by Hennepin County. Crystal's anticipated CDBG allocation is $106,088 for Program Year ("PY") 2014 which begins July 1, 2014. This amount is unchanged from the PY 2013 allocation. To use CDBG funds the city must hold an annual public hearing and adopt an allocation resofution. The hearing is scheduled for February 18 and the required notice was published in the Sun Post on February 6. The notice included the Five Cities Senior Transportation program; however, after publication of the notice, it was determined that this program would be discontinued The following Exhibits are attached: A. List of CDBG direct allocations for Crystal and other Hennepin County suburbs B. Notice of public hearing C: Table showing changes in Crystal's allocation, 2009-2014 D:: Funding request -$106,088 for Deferred Home Improvement Loans E: Funding request -$3,093 for HOMELine Tenant Services f. Funding request -$5,000 for Avenues for Homeless Youth G, Proposed resolution allocating CDBG funds for Program Year 2014 PROGRAM GUIDELINES In order to comply with the CDBG regulations, Hennepin County has implemented the following guidelines for the use of the city's allocation: PAGE 1 OF 2 a At least 20% of all housin resultinq from redevelopment, whether new or rehabbed units, is to be affordable to lower income persons. Because the deferred home improvement loans are only available to lower income households, 100% of the housing units receiving assistance will count as being affordable to lower income persons. ❑ At least 70% will be spent on proqrams that benefit lower income persons. All of the proposed activities in PY 2014 would benefit lower income persons. ❑ No more than 15% can be spent on activities that provide public services. 15% of the anticipated 2014 allocation would $15,913. C. FUNDING REQUESTS 1. Deferred Home Improvement Loans (administered by Hennepin County) $106,088 recommended fundinq in 2014 Since 1982, Crystal has used part of its CDBG allocation to fund deferred home repair and improvement loans for low income households. Hennepin County administers the program for the city, as it does for nine other cities including the five cities adjacent to Crystal. Interest-free loans are made to households up to 50% of inetro area median income. Repayment is deferred for 15 years if the recipient continues to own and occupy the property. Repayment is required if the recipient sells the property or moves out within the 15 year period. The annual allocation is supplemented by program income from repayment of previous loans 2. HOMELine Tenant Services $3,093 requested fundinq in 2014 $0 recommended HOMELine provides advocacy services for renters and is requesting $3,093 from the City of Crystal. Staff opinion is that, while the services HOMELine provides may be valuable to rental property tenants, the city should not get involved in providing advocacy for either tenants or rental property owners. 3. Avenues for Homeless Youth $5,000 requested fundinq in 2014 $0 recommended Avenues for Homeless Youth proposes to open a shelter in the city of Brooklyn Park and is requesting $5,000 from the City of Crystal to help pay for an � overnight counselor at the facility. Staff opinion is that, while it is possible that this project may, at some point, provide benefits to Crystal residents, the facility would be located in another city, and staffing the proposed facility is not a core function of the city of Crystal. D. REQUESTED ACTION Adoption of the resolution attached as Exhibit G is recommended. The resolution includes a clause allowing the City Manager to make adjustments to deal with a possible increase or decrease in the final allocation once it is finalized. PAGE 2 0F 2 Hennepin County PRELIMINARY 2014 CDBG �ommunity Brookiyn Center Brooklyn Park Crystal Edina Hopkins Maple Grove New Hope Richfield St. Louis Park Subtotal Consolidated Pool Hennepin County Administration County Entitlement Total on zu�s F $239,249 $477,677 $106,088 $124,671 $111,861 $133,915 $133,964 $201,637 $195,859 $1,724,921 $451,149 , $325,159 2,501,229 on CITY OF CRYSTAL NOTICE OF PUBLIC HEARING 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the City of Crystal in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing at 7:00 p.m. on February 18, 2014, in the Council Chambers at Crystal City Hall, 4141 Douglas Drive North, Crystal, Minnesota. The purpose of the public hearing is to take public comment on housing and community development needs related to the anticipated 2014 Urban Hennepin County Community Development Block Grant (CDBG) allocation of $106,088 and the city's proposed use thereof. The City of Crystal is proposing to undertake the following activity with 2014 Urban Hennepin County CDBG funds starting on or about July 1, 2014: HENN CO ACTIVITY # 2.0 10.0 PROGRAM TITLE Deferred Home Improvement Loans* Five Cities Senior Transportation** TOTAL: FINAL PROPOSED PERCENT 2013 2014*** CHANGE BUDGET BUDGET 2013-2014 $ 92,388 $ 92,388 no change $ 13,700 $ 13,700 ------------------ ------------------ $ 106,0$8 $ 106,088 no change no change * Additiona/ funds for this activity may become available upon repayment of previously funded Deferred Home Improvement Loans. Repayment occurs when a loan recipient moves out or sells the property before the end of the loan ferm. ** No more than 15% of the allocation may be spent on services such as Five Cities Senior Transporfation, meaning a maximum of $15,913 in 2014. *** Crystal's 2014 CDBG allocation is estimated at $906,088 but the actual amount wil! not be known until sometime after Congress approves the 2094 federal budget. For additional information on the priorities, proposed activities, level of funding and program performance, you may contact John Sutter at 763.531.1142 or Lohn.sutter(a�crvstalmn_gov; or the Hennepin County Housing Department at 612.348.9260. Auxiliary aids for handicap persons are available upon request at least 96 hours in advance. Please call the City Clerk at 763-531-1145 to make arrangements. Deaf and Hard of Hearing callers should contact the Minnesota Relay Service at 800-627-3529 V/TTY or call 711 to be connected to a TTY. This public hearing is held pursuant to MS 471.59. NAME OF PROGRAM OR PROJECT Deferred Home Improvement Loans for households <_50% area median income* Five Cities Senior Transportation TOTAL CDBG FUNDING AND % CHANGE FROM PRIOR YEAR: Services as% of total budget** ................ CITY OF CRYSTAL Annual CDBG Allocations, 2009-2014 2009 FINAL BUDGET $85,220 $13,700 $98,920 1.5% 13.85% 2010 FINAL BUDGET $92,874 $13,700 $106,574 7.7% 12.85% 2011 FINAL BUDGET $75,774 $13,371 $89,145 -16.4% 15.00% 2012 FINAL BUDGET $80,146 $13,700 $93,846 53% 14.60% 2013 FINAL BUDGET $92,388 $13,700 $106,088 13.0% 12.91 % 2014 PROPOSED BUDGET*** $106,088 $0 $106,088 0.0% 0.00% * Additional funds for this activity may become available upon repayment of previously funded Deferred Home Improvement Loans. Repayment occurs when a loan recipient moves out or sells the properry before the end of the Zoan term. ** No more than IS% of the allocation may be spent on services, meaning $15,913 in 2014 *�`* Crystal's 2014 CDBG allocation is estimated at $106,088 but the actual amount will not be known until sometime after Congress approves the 2014 federal budget EXH/B/T C City: Co-Applicant: Type of Entity: Project Name: Contact: Phone: /ic#ivitv Data: REQUEST FOR FUNDING - �Cii� ��iF�.i� ��F%�13�� URBAN HENNEPIN COUNTY CDBG PROGRAM YEAR 2014 CRYSTAL Local Government DEFERRED HOME IMPROVEMENT LOANS JIM GRAHAM (612) 348-2235 �. � (per,co.ur�cif resolutaon;lf CDBG Funding Request: $ 106,088.00 �� Resolution: is this an existing CDBG-funded project? Yes ble}- Activity: Rehabilitation Please describe anticipated' results/arcompli"sfiments the pro�ect.will have .',; . . . _ ,...... . ,. , , , ,.. � This will help low income households make necessary repairs that allow them to remain in their homes. It will also help to reduce the number of homes in the community with significant deferred maintenance problems. These outcomes are high priorities for the City of Crystal in accordance with the Housing chapter in the city's Comprehensive Plan. The precise number of households served depends on the amount of funding available and the specific home repair needs in each case. The primary accomplishment is to rehab houses that are owner-occupied by lower income households. Number of affordable housing units to be rehabilitated or built: unknown; avg. 4 per year , ._. � __ � ,, . . , � � � Implementation Schedule: ;ldent�fyhma�or-project tasks to occur during/ wrthin the first 12 mqnths: �, Task: N/A (ongo' � � .. .: , �. , � �_ : � � � : ing program) _ _ _ __. _ ., Date: _._ Task: Date: Task: Date: Task: Date: Task: Date: Task: Date: CDBG : Pr"ior Year„CDBG Funding This Project Other Federal Funds �specify; State �spe�i��'� . . Mun�cipal ; � Metropolitan Council , . Pri�uate �s�sec�f�� . � - �K ' �,..�.. _..... Program income Signature: Printed Name: John Sutter �s. �Attacf� additiona[.listings�whe"re appropriate. ��. _ ... ... ,.; ,: ... _ :. _��- .. �� :. . � ,. �... _. ; AMOUNT: ' � <� � SPECIFY FUlUD1�NG SOU�tCE �� - ,,, _. _..:. , � _..... � � _ . a .... : � � �.. " 'PY 2014 allocatwn, in addition, program income may be available from ; repayment of previously-issued loans to be used for newloans However, 'the amount cannot be determined in advance because it depends on how , many prior years' recipientssell or move out of their homes within the 15 s$ 106,088:00 year term of the CDBG loan. ` _._.. ..._ _.,_; . �.: _. .., . ., : 106,088:0a Date: Title: City Planner 3455 Bloomington Ave Minneapolis, MN 55407 John Sutter City Planner/Assistant Community Development Director City of Crystal 4141 Douglas Dr N � Crystat MN 55422 Dear Mr. Sutter: Office Phone: 612/728-5 � Hotline: 612/728-5 i Fax: 612/728-5 i www.homelinemn.� January 21, 2014 This letter is to request funding in the amount of $3,093 from the City of Crystal's Community Development Block Grant Program�to support HOME Line's services for renters. Last year, our understanding was that we should apply through CDBG, but would be funded through Crystal's city budget process, as we had been previously funded in 2012. In 2013, we did not receive any funding through the city process. HOME Line relies on Crystal's support to continue our services. What can we do to ensure that the funding is incorporated into one of these funding sources? A copy of the 2014 CDBG Program Request for Funding is enclosed. I am also enclosing a one-page sheet summarizing our hotline's service to Crystal residents. HOME Line served 80 families last year in Crystal. 17 of these families faced critical housing situations involving landlords in foreclosure or evictions. HOME Line's work in Crystal prevented 7 evictions and saved renters over $10,411 in 2013. The Tenant Hotline Services provide valuable advice to these families that is important for stabilizing housing in Crystal. We appreciated the previous support of the city of Crystal to step up and partner with HOME Line to provide our services that are vital to city residents. We are hoping Crystal can return to providing that support, so that we can continue these services. We thank you for the opportunity to submit this application. If you have any questions or need additional information, please call me at 612/728-5770, extension 107 or Mike Vraa, our managing attorney at extension 113. Sincerely, ��'��..,�r� �;. �� £v� Beth Kodluboy Executive Director Enclosures as noted Tenant Advocacy in Minnesota W Summary of HOME Line's Tenant Services Proposal Renters make up nearly 2,380 households in Crystal, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose money that is rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line runs a tenant hotline that provides free legal advice to tenants about landlord/tenant law. These services help prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. While our services are available to all renters free of charge, over 95% of our callers in Crystal are low- income; over three quarters (77%) of these callers are women; 55% are racial minorities. Our services are aimed at low-income renters. HOME Line's Tenant Hotline began in 1992 as a service to Suburban Hennepin County residents. Today, we serve the entire state (excluding Minneapolis) and have recently taken our 159,OOOth call. Five full-time attorneys and one half-time staff attorney work on the hotline along with 50-75 law student volunteers each year. In 2013, we assisted 80 Crystal renter households. In 2013, the Tenant Hotline helped save Crystal renter families an estimated $10,411. We also helped prevent the evictions of 7 families. The most common reasons Crystal residents call our hotline are evictions; security deposits, and repairs. The need for this service in Crystal is apparent -- Crystal residents already rely on this valuable service. In Crystal in 2014, HOME Line will work with over 80 tenant callers, prevent an estimated 7 evictions, and save tenants over $10,000 in rent abatements and returned security deposits. This will also mean less burdens on the city and social service providers who work with renters who face tenant problems and homelessness. We appreciate the past support of the city of Crystal and hope to continue our successful partnership in providing these valuable services to Crystal families. The total cost to provide this service in Crystal is $3,093. HOME Line's Tenant Hotline in Crystal: 2013 OVERVIEW In 2013, 80 Crystal renter households contacted HOME Line for Tenant Hotline Services. This represents service to approximately 200 residents when all family members have been counted. The cost to serve Crystal in 2013 is $3,093. HIGHLIGHTS In 2013, HOME Line helped renters from Crystal: • Recover and/or save an estimated $10,411. • Prevent an estimated 7 evictions. • Renters with repair issues who follow our advice are 37% more likely to get their problem fixed than those who don't. • In landlord foreclosure, the average amount of days stayed after the sheriff's sale by renters we have helped is 180 days, and the amount of money saved by renters in landlord foreclosure is $1,187 in 2013. INCOME BREAKDOWN The vast majority (95%) of these callers are extremely- low, very-low or 1ow-income. These income categories are those used by the U. S. Department of H. U. D.: • Extremel,� Incomes below 30% of inetro median. • Ver,� Incomes between 30% and 50% of metro median • Low: Incomes between 50% and 80% of inetro median. • Moderate: Incomes above 80% of inetro median. RACIAL BREAKDOWN 45% Caucasian 51 % African American 1 % Hispanic 1 % Native American 1 % Asian Pacific Top Ten Reasons For Calls (2013) 1. Evictions 16 2. Security Deposit 14 3. Repairs 12 4. Notice to Vacate 4 5 Infestation/Bed Bugs 4 6. Break Lease 4 7. Neighbors 3 8. Leases 3 9. Guests 3 10. Roommate 3 Callers' Income 2013 GENDER BREAKDOWN 77% Female 23% Male e 5% � �� _...,� ,��-= ��-�x ,..,._.. FC?R HOME'LESS YOUiW January 24, 2014 John Sutter City Planner/Assistant Community Development Director City of Crystal 4141 Douglas Drive N Crystal, MN 55422 Dear Mr. Sutter: Thank you for the opportunity to introduce Avenues for Homeless Youth, and for entertaining an appeal for financial support. We specifically request funding for Brooklyn Avenues, a proposed 10-bed shelter and transitional housing program for homeless youth serving the northwest suburbs. We are hopeful that Crystal will consider a grant of $5,000 to help hire an overnight Youth Counselor for Brooklyn Avenues. In total, we are requesting $25,000 in CDBG funding from Brooklyn Park, Brooklyn Center, New Hope and Crystal to support this position. Brooklyn Avenues is being developed in collaboration with community leaders in the area. The overall fundraising goal for Brooklyn Avenues is $590,000 per year. About Minnesota's Homeless Youth On any night in Minnesota, over 4,000 young people, ages 21 and under, are homeless — they are on their own and don't have a safe, stable place to sleep. They are literally "surviving the streets." And Minnesota's population of homeless youth is growing at an alarming rate. Every three years, Wilder Research conducts a detailed, statewide count of homeless persons in Minnesota. These numbers are up 2,500 from Wilder's 2009 estimate — a 63% increase! And, according to Wilder, these are conservative numbers. The actual numbers are likely considerably higher. About 90% of these youth are on the streets, couch-hopping, riding buses all night, or staying in other unsafe, unstable situations, including adult shelters. Unfortunately, Minnesota has limited youth- specific shelter and transitional housing capabilities. At Avenues' North Minneapolis Shelter and Transitional Housing Program, we are at capacity 100% of the time and have to turn away 6-10 youth every day. � � m Z � Brooklvn Avenues A few months ago, Avenues was approached by community leaders from the northwest suburbs and asked to consider opening an Avenues shelter and transitional housing program with supportive services in their community. The population of homeless youth has been rapidly growing in the area, plus there is a large sex trafficking ring in the area that preys upon homeless youth. There are no youth-specific, site-based shelter and transitional housing beds for homeless youth in crisis in the northwest suburbs. The YMCA's Youth Intervention Services has some scattered site transitional apartments for youth stable enough to earn an income. But most homeless youth do not have adequate income or the skills to live independently. They need the support of a program like Brooklyn Avenues to get them on their feet and headed toward successful independent living. Today, their only option is to leave their home community and head to the city for shelter and services. But the city shelters are full 100% of the time and turn many youth away every day, leaving the suburbs' young people on the streets. This proposed project has the strong support of key community leaders, members of the police departments, leaders of faith-based organizations, partners in the schools and other nonprofit organizations. Mayor Jeffrey Lunde, who is championing this in Brooklyn Park, led a presentation to the Economic Development Authority of the City of Brooklyn Park (the city council members acting as EDA). The EDA voted unanimously to authorize city staff to work with Avenues and other partners to create a homeless youth housing program Iocated in Brooklyn Park to serve the northwest suburbs. A Memorandum of Understanding between Brooklyn Park EDA and Avenues for Homeless Youth was signed on January 13, 2014. The city has identified and is moving forward to purchase property to acquire and renovate and then lease at no cost to Avenues. Avenues is partnering with The YMCA Youth Intervention Services, which supports youth in that area today with street and school outreach and case management, and the Bridge for Youth will be tapped for family counseling and reunification services. Other nonprofits in the community will be tapped for additional supportive services, such as nursing consultation, mental health care, job search and training support, and more. The community desire for this project is unique and exciting. We have just been awarded a grant through the State of Minnesota Homeless Youth Act that will provide a base to leverage with community financial support and, hopefully, additional public funds. We are now seeking both public and private support. A fact sheet is enclosed with additional information about this proposed new program. Avenues for Homeless Youth Avenues is uniquely qualified to partner with the community to create Brooklyn Avenues. Our mission is to provide emergency shelter, short term and transitional housing and support services for homeless youth in a safe and nurturing environment. Through such a service, Avenues seeks to help homeless youth move from "surviving the streets to thriving young adults." Avenues has been in existence since 1994 (originally under the name Project Foundation), and was created to address the lack of safe shelter for homeless young people in the Twin Cities metropolitan area. There were no shelters in in the metro area specifically designed for homeless youth who could not be reunified with their families due to abuse, abandonment, neglect or exploitation. Facing adult issues and a grim future — lack of housing, unemployment, incomplete education and lack of access to healthcare — many of these young people were moving from youth homelessness and crisis into adult long term homelessness. Avenues supports over 200 youth each year. These young people are ages 16 to 21, homeless and on their own. Current programs include: Shelter and Transitional Housin� with Supportive Services at our North Minneapolis house for youth ages 16-21. Program includes: (1) basic needs support - clean bed, three meals per day, personal hygiene supplies, laundry facilities, clothing and weekly bus passes, 24 hours per day caring by trained staff, (2) intensive case management services, (3) physical and mental health assessments and referrals, (4) independent living skills training, (5) youth empowerment and development, and (6) after-care support. GLBT Host Home Pro�ram — transitional living arrangements for 10 homeless gay, lesbian, bisexual and transgender youth and young adults (ages 16-22) in safe, supportive host homes throughout the Twin Cities metropolitan area. Suburban Host Home Pro�ram (launched September 2011) —transitional living arrangements for at least 10 homeless youth from the suburbs of Hennepin County (ages 16-22) in safe, supportive host homes within the suburbs. Minneapolis Host Home Pro�ram (launched September 2012) -- transitional living arrangements for at least 10 homeless youth from Minneapolis (ages 16-22) in safe, supportive host homes within Minneapolis. We sincerely hope you will consider this important request for Minnesota's homeless youth and help us continue to expand the number of homeless youth we serve each year. If you have any questions, would like a tour or need additional information, please contact me at 612-522-1690, ext. 112 or email me at tvelasquez@avenuesforvouth.or�. Sincerely, �., � r�: � ^(, � ��k:� ��.,�G' � �� , Terry Ann Velasquez Director, Development . 4 G x.... Y ' P � S £ ,�^, � �. - .,. d y 7 y „. n dr `x n. , - . .. ,.:.. � �._,� ti. ,,, ..,,, .�.. .,. .._r� . . ...- January 17, 2�14 Deb Laon Executive Qirector Avenues for Homeless Youth 1708 Park Avenue N. Minneapolis, MN 55411 Dear Deb; .� i .- y�. �. ��, �. x , { �. t. �'�: We are pleased to write this letter of suppart for the establishment of the new Brool<lyn Avenu�si We have long been concerned and aware of the high need far a safe, local shelter fnr homeless youth in the Northwest suburbs and are grateful and excited that the needs of our students are being addressed. �ver the years, Park Center Senior High has had a cansistently high number of homeless students, particularly unaccomp�nied minors, who have no adults in their lives providing them with their basic needs. They are attempting to finish their high schoal education while being hungry and homeless and without emotional support. There are very limited shelter spaces available in the Metro area and all have been located in the inner cifiy area. These shelters are most often full with waiting lists, but even if they have an opening, the distance that our students have to trave( to stay in schaol is offien overwhelming to the point of students dropping out of schonl. Park Center has a staff Chat is committed ta continuing the efforts ta su�port and advocate far the basic rreeds of our many students wha struggle alone to gct their education and improve their lives. We are proud to wark > in partnership with the organizations and individuals who strangly share our commitment, such as Avenues for Horrreless Youth and YMCI� Point Northwesi. �ihank you for all that you da for "our kids." Warm Regards, ; � s, ,� _�_ ��.� .� �;� � � I<elli Parpart Principal �-�,..:�..-_�:��..��:�. �: Mitzi Heath Student Assistance Caunselor ��: � . ,. �:;i>� ' ;.. � t :.� i . F , ..., ; s •'. z� i�� 1}'=+ S .. i? ��'ci i ir ..<, ,-,.i_ .t�'4�i t�fifice �� fihe Mayr�r ��}. ��f�l /�uL'. �,� �CCiflk�j�il i7�1'{f; M� ��-Q��'� ' �ilO11G ��7�-��`�-��Q{} ° F�}C %��-��M�� -��-$�� IVlike 5ab(e Acting [7ireetor of Community L�eVelopment 763-493-8Q05 Ciecember 18, 2013 To whc�m.it may coneern: _ � 1`am eager tn express su�porfi for Broaic(yn Aven�r�s, a 1Q bed hameleSs yauth shefter and transitional housing pro�ram, planned to a�en in the City af Broolclyn Park in 2��.�l. Broaklyn Pari< is the second lar�;esti and. most diverse suburb in the m�tro area. We have a unique rc�Ce in the region and it is nur city's missii�n ta ereate a thrivii�g com�nunity where ap�artunities exist f�r all. Ir7 Yt�at spirit, we believe this project is essential ta fill a large ga� and meet critical needs fior struggling yo�ath in our community. W� have a grawing papulatian af homeless youth who, with.the kind �f suppart this project will provide,. can become full participants and contributors to our cnrnmunity. V+]ifihoufi such support, these yaung peapie are bein� prey�d �ipon by sex traffiicl<ers we 1<nowar� active in this area: As a community, it is our respnnsibility to care far �nd si�p��r�rt these young �enple. On August 1.2, 2013, the City of Braok{yn t�ark's �canomic Development Autharity (EDA) iieard from over 4q cornmunity mer�bers wP7ci ex�resseti a cieep desire ta h�l� hameless youCh in need of temporary housing ar�d services. The E:DA tnotioned un�nimausly to direct staffi to establish a worl<ing �artnership with Avenues for Homeless Yauth and to identify the steps r�eeded fio operi a facility in �rooklyn Parl�. ih� �[�A discussed' its d�sir� to provic�e resources to acquire and r�h�bilitate a facility, which could be leasecf at no c�st ta Av�riues for Homeiess Youi:h. The EDA anticip�tes funciing the purchas� of the : facifity with existing Tax fncrement fut3ds fhat; by state statute, must t�e dedicated fia affnrdable housing. ihe EDA �Iready owns a similar facility where it partners with Simpson Housing 5ervices ta provide fnur units of transitional hausing ta sin�le par�nts with childrerr. ln acldition to the sup�ort st�own by the commur�ity anci the EDA board, I am personally cammitted to seein� Braoktyn ;�uenues open its door tci s�rve our you�ig peaple in need. At a recent special meeting of fihe Brnaklyn Ar�a Ministerial Alliance;: pfedging started in' support of this new pro. granl. i was proud th�t the 2013 Braaklyn Park Mayor's:prayer brealcfast ra'ised $10�0 to demonstrafie the commitment of the local faifih community anc� jump�s.tart local fundraising efFarts. _ We lo�k forward ta wrirking with ye�u and other project partners to �nsure Braolclyn Avenues serves the ' needs of aur comrnunity for years to ccime. . Sincerely; �b�� t��*,..,,,,�, MayorJeffrey Guncie Gity of Broqklyn Park ww�v.i7�`vc>�sl�.n��trlc.c>r�; � ` � � " ; � . ,� � �. ,r .: ��I��G A T E�T �4QQ S ath �1v�, N„ �raok(ytt C'ark, MPJ �a443-18�8 � f'iaon� 7�3-�i93-8�� M F�� 763-493-�3�3 �'l7ti 7�i3-��33-f�q66 January 13, 2014 To Whom It May Concern, The Brooklyn Park Police Department emphatically supports the proposed Brooklyn Avenues Shelter and transitional housing program for homeless youth. The proposed 10-bed facility and its supporting programs will provide our vulnerable homeless teens a safe place to sleep, and a respite from their inevitable victimization by predators. It is the painful experience of our department that homeless teens in Brooklyn Park are the most likely of all populations to be at risk for physical and sexual assault. This is not acceptable. As you read this letter, there are teens that are homeless and frightened. By partnering with Avenues for Homeless Youth, you can bring hope, peace, and safety to hundreds of homeless teens. The Avenues for Homeless Youth has proven itself as an effective organization and we feel fortunate to be a partner with them. Please support the Brooklyn Avenues Shelter and Transitional Housing Program. When you do, you will save lives. Respectfully, �_ � £ : .�� ; :, . Craig Enevoldsen Chief of Police ��_�+� ��.l7rc�i�k 1}�rzE:��E E�k.t>r� Wednesday, November 27, 2013 To whom it may concern: Greetings! I write today on behalf of the Brooklyn Area Ministerial Association (BAMA� in support of efforts to fully fund a safe house for homeless youth in the Brooklyn Park/Center area. As a Christian ecumenical alliance, we formed a taskforce in January 2011 devoted to studying the rising number of kids without safe shelter in our community, and how we — as people of deep and committed faith — were being called to address the rise. In 2011-12, Park Center High School had over 50 kids identified as homeless; in 2012-13, the number had risen to 80. This number is indicative of what other area schools are experiencing, and it is why our ecumenical alliance became engaged in the work. In the last 2 years, we have seen a youth food shelf established, partnered with Families Moving Forward, and hosted trainings for the Suburban Host Home Program, which trains area families to house a homeless young person through crisis and into stability. We celebrate each accomplishment and the young people who have been aided by such efforts to date. However, we know now that this is not enough - we need a pro�ram to qrovide shelter and transitional housin� with intensive supports for voung people in crisis in our communitv. And we believe now is the time to make it happen. It is an established and unfortunate fact that there is no safe place for suburban young people to go when they first become homeless. What we have found is that even on the rare night when a bed is open in one of the Minneapolis/Saint Paul shelters, our suburban kids are frightened to leave their home cities. Rather than taking a bus (which many of them have never done) to a safe bed, they are instead engaging in unsafe survival strategies. It is no surprise that we are finding our homeless/runaway youth getting lured into sex trafficking rings - they get desperate after a cold night outside, and anything looks better than another night spent that way. But there is hope. We know that if our community's homeless youth have a safe place to call home and youth-appropriate supports, they can, and will, move from surviving the streets to being thriving young adults. It is this fact that drives us. We want to build safe shelter and transitional housing with supportive services into our community for our youth. We envision a place that helps young people address their crisis needs, find stability, work on repairing family relationships, pursue their education, find employment, and plan for their futures. As we have begun forming the partnerships for this project, Avenues for Homeless Youth presented itself as an ideal operations partner for this project, For one, they have already been serving our youth through the Suburban Host Home Program (which Avenues operates) and its shelter and transitional housing program in North Minneapolis, so they have already done trainings in many of our churches around this very issue. Our territory is familiar to them. Secondly, they have an excellent reputation in the service-provider community for what they offer to kids in crisis at their existing facility in north Minneapolis - we know that we can trust them with our funds and our youth. Third, their model of service is one we support fully—youth-centered vs. program-centered, trauma-informed and strengths- based. The staff at Avenues for Homeless Youth focuses on the needs of the kids who come to them, and they work tirelessly and creatively to address each young person's situation individually. Finally, and most importantly to us, they are fully committed to working with the whole range of partners our community offers - faith-based groups like our BAMA churches, the police, our civic partners, the schools, other service providers, city and other local governments, and committed individuals. We put out a call for help for our kids who so badly need it, and Avenues answered with its expertise and willingness to step out in faith on behalf of these young people. They have the right leadership and, even more critically, the deep and open engagement that we will need to create a safe space for these kids to begin life again. Already we have BAMA congregations that have formed (or are forming) fundraising committees for this project. We ask for your support — this project will not happen without it. I welcome any questions — my contact information follows. Thank you for your consideration. Peace and Grace, i� �6��w`'""�.� Rev. Steve Larson Chairman, Brooklyn Area Ministerial Association Pastor, Redeemer Covenant Church 763.561,8769 Ext. 105 Office/Voice 763.516.1495 Cell January 15,2014 To tNhom It May Concern, n �, , � � 7" � i I arn writing to ur�e your strong consideration and support of the proposal submitted by Avenues for Homeless Youth seeking funding for "Brooklyn Avenues", a 10-bed shelter and transitional housing program for homeless youth to be located in the City of Brooklyn Park. The program will provide safe and stable shelter and transitional housing with intensive support services for hameIess youth, ages 16 to 21, from the northwestern suburbs. On any night in Minnesota, over 4,Oa0 young people, age 21 and under, are hameless - they are on their own and don't have a safe, stable place to sleep. They are literally "surviving the streets." And Minnesota's population of homeless youth conrinues to grow at an alarming rate. Youth homelessness is rapidly escalafiing in the northwestern suburbs. Park Center High School already identified 21 young people this school year who are homeless and the Osseo School District has identified 245 homeless youth this year. Homeless youth are at great risk of exploitation and harm, easily falling prey to sex-trafficking rings, and aftentimes trading sex for foad and shelter just to survive. This is not an urban, suburban or even a rural problem - this is a statewide problem and i�s our problem. There are no youth-specific shelter and transitional housing beds for homeless youth in crisis in the narthwestern suburbs. When the police pick up a hameless youth in the area and cannot bring them home, they have to bring them into Minneapalis for shelter, most often to Avenues for Homeless Youth or Hope Street. So community leaders asked Avenues for Homeless Youth to partner with the community and apen a shelter and transitional housing program in the northwest suburbs similar to their North Minneapolis 5helter and Transitional Housing program. The community is very supportive of this effort and we hope you will give it your � support. If you have any questions or need additional informatian, please contact me at li��, �u� � r��c��cnrirzci�i�s.c�r or 612.432.5129. Sincere , �� .,��-.w�..��._�..,� �... .. �..... ,��µ.... ..;�... �. m.�. .. �,�, �� ..� ��.� "�-�,,,Lisa Pun _ro.__..... .�&` M. Program Executive YMCA Greater Twin Cities Youih Intervention Services YMCA �F Mi�i�{iPQLIi'A�I �IPd�1�,APQLIS �t�M� B. HCi�n1� FAI�RII.Y YM�A 8950 Springbraok l�rive, Coon Raptds, MN 55433-5848 P 763 785 7882 F 7fi3 i8S 9133 W y�r�c�twlncftes.arg interna! Revenue Service L?epartmen# o! the Treasury Date: September 13, 2004 P. O. Box 2508 Cincinnatf, OH 45201 Avenues for Homeless Youth 1708 Oak Park Avenue North Minneapolis, MN 55411 Dear Sir or Madam: Persvn to Contact: Stephanie Broach-Camp 31-04022 Customer Service Specialist Toll Free Telephane Number: 8:00 a.m. to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federai Identiflcation Number: 41-1765140 This is in response to ihe amendment to your organization's Articles of Incorporation filed with the state on June 2, 20Q4. We have updated our records to reflect the name change as indicated above. In February 1995 we issued a determination ietter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1){A)(vi) of the Internal Revenue Code. Qur records indicate that contributions to your �rganization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers o� gifts under section 2055, 2106 or 2522 of the tnternai Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, �� Janna K. Skufca, Direr,tor, TE/GE Customer Account Services CITY OF CRYSTAL RESOLUTION 2014- RESOLUTION APPROVING PROPOSED USE OF 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Crystal, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant ("CDBG") program; and WHEREAS, the City of Crystal has developed a proposal for the use of 2014 CDBG program funds made available to it; and WHEREAS, the City of Crystal held a public hearing on February 18, 2014 to obtain the views of citizens on housing and community development needs and priorities and the City's proposed use of a preliminary allocation of $106,088 from the 2014 CDBG program. BE IT RESOLVED that the Crystal City Council approves the following activities for funding from the 2014 CDBG program and authorizes submittal of the proposal to Hennepin County. ACTIVITY # PROGRAM TITLE BUDGET AMOUNT 2.0 Deferred Home Improvement Loans $ 106,088 BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor, City Manager and City Clerk, as applicable, to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2014 CDBG program. BE IT FURTHER RESOLVED that should the final amount of 2014 CDBG funds available to the city be different from the preliminary allocation amount provided to the city by Hennepin County and described in this Resolution, then the City Manager is hereby authorized to adjust activity budgets to reflect any, increase or decrease in funding. ADOPTED this 18t�' day of February, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk RE(iULAR A(iE�DA � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COUNCIL STAFF REPORT °"�Y�°�" Regular A�enda Item: Commission Appointment }iCRYSTAL - Council Meeting: February 18, 2014 FROM: Administrative Services Coordinator Trudy Tassoni DATE: January 28, 2014 TO: Crystal City Council City Manager Anne Norris RE: Appointment to the Human Rights Commission The Human Rights Commission (HRC) has one vacancy on this 10-member commission. Its charge is to advise the City Council in matters relating to discrimination and working to improve human relations, attitude, and a climate of positive behavior in the city. At this time, Charles Landon, Jr. is seeking appointment to the HRC. Mr. Landon passed a criminal history check which was completed by the Police Department. He was interviewed by Mayor Pro Tem Julie Deshler and HRC Chair E. Oliva, who recommend his appointment. Council Action Requested Please consider appointing Charles Landon, Jr. to the Human Rights Commission for a 3-year term expiring December 31, 2016. A copy of his application is attached. The criminal histor^y check is available in the Police Department. C:\Documents and Settings\cserres\Local Settings\Temporary Internet Files\Content.0utlook\YA5AG7SR\Council Staff Report new appt to HRC Regular Agenda (4).doc : 'S ��,�� ' �CRYSTAL �,._ �a s _. � . .. , , . . ..._ .. APPLICATION FOR CITY BOARDS & COMMISSIONS Return application to: 4141 Douglas Drive N, Crystal MN 55422 Fax: (763) 531-1188; Email: trudv tassoni@crvstalmn.sov. Please check one: � New Applicant � ❑ Reappointment Thank you for your interest in serving your community as a volunteer. Please indicate below the board or commission which you would like to be appointed to. (Note eligibility requirements - a member of a board or commission must be a lawful resident of Crystal and, if required, a resident of the Council wprd from which they are appointed. J Your application will be kept on file for one year. � Charter Commission ❑ Parks & Recreation Commission (Ward ) ❑ Employee Review Board ❑ Planning Commission (Ward ) ❑ Environmental Quality Commission ❑ Watershed Mgt Organization – Bassett Creek � Human Rights Commission �❑ Watershed Mgt Organization – Shingle Creek ❑ NW Hennepin Human Services Council ❑ West Metro Fire Board PERSONAL INFORMATION (please print) Name C�� C'�� r�� `�'`'� �� _ Length of residence in Crystal 2�� First ^^��e Last Street Address Home Phone _ Work Phone `—'� . ,� Zip =�� Z' Cell _ _ Email �� Occupation ��a-�i'�C!►�( ��°'a��C �c�k��(� Employer ��'� �'� STATEMENT OF INTEREST � � Why are you interested in serving on this City board or commission? ��e�� `'�ti ��'��- �� 4 � rr��ti�u ��c� I��C� c�e� c��e��r� �v� �e�� d �,�� , � c�C�1 ��v � e ��- .!� ( 7 Cf t E�� di�C ��l � ��' � IIC�CI l�l( � �� CCX IMPORTAIVT ISSUES FACING OUR COMMUNITY What do you think are the most important issues facing our community over the next several . _ � „ .. . _ �� Describe what issues and ideas you would like to see addressed by the board or commission yo�t would like to serve on. h�`�1�� ` ��'��1-�� /�"{'�{�� C��Cti � '��9'��e��' ��Ncc��'i� c�,�<<( �e �u l��c ` f� �e'�d �� - �'��pa�ie�� rui� � Jl�r vl�l�.c�' `i'�k`(�4' C��ZC�ftll C� t��,f��1C ��'� ��c`�e C�-c�-i�'�'�l�''/- I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 1 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COMMUNITY, CIVIC, OR VOLUNTEER EXPERIEIVCE �? � c� �� Pleaselistyourvolunteerexperience.��Je(+-C,�t�Y��'ev��'V�r�`(�'�� 1�� ; � � � a�o i�� -� r.. I/Ylc:��'+-��e��4 , � P (7,�cf�rh, l��uti �C,�IhC�-�l c� (��1�1I�i, �� (��, �i(7, �crc�- � Vl�l,tM�Lt.�i CT�I�.a� eG'�►'t`��'b�ICV/i��f'�f Crt� �1i 2Ca�t'�-G�t ji C"C�h?r�f'li�l��l� ��[/r'��' C��! i� ATTENDANCE AND CONFLICT OF INTEREST Are you aware of the meeting schedule for this board or commission and are you able to attend meetings regularly? Yes�_ No (For reappointments only: If you have not been able to attend meetings regularly, please explain: A conflict of interest may arise by your participation in an activity, action, or decision from which you receive or could potentially receive direct or indirect personal financial gain. Do you have any legal or equitable interest in any business which, in the course of your participation on this board or commission, could give rise to a conflict of interest? Yes No X (If yes, please provide details on a separate sheet of paper.) As a board or commission member, what issue(s) might cause conflict between your civic responsibility and personal or professional interests? How would you manage these conflicts? s.l .nn �:� ��' .� 6C6�1 ��• NEW APPLICANTS ONLY: Have you attended and observed a commission meeting for which you've m de application? Yes, on Not yet, but I will attend a meeting on �� 7r ��`� (date of ineeting) (date of ineeting) EDUCATIOIV AND PROFESSIONAL EXPERIENCE 2 Describe youreducation and/or professional experience.��✓��'�g-�� x( �(l � c�, ��eiy� ��.'�(�, C�f�a ; 1 ��( (Gt �(c y i�2� �, EM, ��, ( (l�i; � i��e �(� ��i (�i�c��"! � �, � ��i.C1d�i'�C1(�l. lt,r�Gilt'', ��t REAPPOINTMENTS ONLY: -�i�, �ti�i��, ��. �(.L��,��-t� Cc�� —��<< �� ( �'�� —1 � �c t��—�x�� COMMISSION OR BOARD HIGHLIGHTS Describe a highlight(s) or accomplishment(s) of the board or commission during your last term. I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 2 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... IMPORTANT INFORMATION CONCERNING YOUR APPLICATION DATA PRIVACY NOTICE: Minnesota law requires that you be informed of the purposes and intended use of the information you are providing on this application. Pursuant to Minn. Stat. §13.601, your name, address, length of residence, occupation, education, training, civic affiliations, qualifications, and experience are public data and is available to anyone who requests the information. The information you provide will be used to identify you as an applicant, enable us to contact you when additional information is required, send you notices, and assess your qualifications for appointment. This data is not legally required, but refusal to supply the information requested may affect the City Council's ability to accurately evaluate your application. Should you be appointed to a board or commission, pursuant to Minn. Stat. §13.601, your residential address will become public information. In addition, either a telephone number or email address where you can be reached will become public. The purpose is to list contact information for commission members on a public roster. Please select which of the following you will allow listed on a public roster (you must select either email or one phone number): ,� EMAIL OR PHONE (may choose more than one): ,�� home ❑ work ,� cell �',�,� �-,,' � ALL OF THE ABOVE I have read the data privacy notice given above and authorize investigation into all statements contained in this application. Furthermore, 1 authorize the City of Crystal to conduct a criminal history background check, pursuant to Crystal City Code Section 311.01, Subd. 2, for purposes of determining my eligibility for a volunteer position with the City. MN Driver's License or MN State ID Number:_ If kno/w�n by previous n me, provide: � �,� �� l f Applicant's signature � Jc�i%�[ C,�� lGf�' Date ......... .............................................................................................................................................................................................: Process : Step 1 Complete an application � Step 2 Return the completed application to the administrative services coordinator : Step 3 Participate in a 15-minute interview with the mayor or mayor pro tem, commission chair, and council liaison of the commission € Step 4 New applicants only: attend a council meeting to be formally appointed to the commission : L ......................•...............................................................................................................................................................••............f I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 3 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COUNCIL STAFF REPORT °"�Y�°�" Regular A�enda Item: Commission Appointment }iCRYSTAL '° Council Meeting: February 18, 2014 FROM: Administrative Services Coordinator Trudy Tassoni DATE: February 6, 2014 TO: Crystal City Council City Manager Anne Norris RE: Appointment to the Parks and Recreation Commission The Parks and Recreation Commission (PRC) has one at-large vacancy on this 10-member commission. Its charge is to promote the systematic, comprehensive development of park facilities and recreational activities necessary for the physical, mental, emotional, and moral. health and well-being of the residents. At this time, Lassana Bamba, Jr. is seeking appointment to the PRC. Mr. Bamba passed a criminal history check which was completed by the Police Department. He was interviewed by Mayor J. Adams, Council Liaison C. Peak, and PRC Chair J. Sodd, who unanimously recommend his appointment. Council Action Requested Please consider appointing Lassana Bamba, Jr. to the Parks and Recreation Commission as an at-large member for an unexpired term to expire on December 31, 2015. A copy of his application is attached. The c�iyninal histo�y check is available in the Police DepaNtment. C:\Documents and Settings\cserres\Local Settings\Temporary Internet Files\Content.0utlook\YA5AG7SR\Council Staff Report new appt to PRC Regular Agenda (4).doc �d�r�a` 'fwr��{t( f � . � � � . ♦ . � : _ : . .. .�� . a � � � M• � � , f � . :: P9�� h��k a��: �lew Appiicant [� Reappointmen� Thank y�� f�r yc�ur interesi in s�rvin� yc��r corr�munity as a ualunte�r. Pie�se i�di�at� below the bo�rd �r ��mmissi�n which yc�u w�uld iike io be appointed to. (lVat� eligibiHty �equi��men�s - a m�rt�ber c�f c� bc�ard nr commission mu$t be a lawfie/ r�.�ident c�f Cryst�l �rnd, if reqa�ire�, � re�ident sf tit� CC►urtCH w�rd fro�n whieh ihey pr� ap,�t�int�d.)1'oear applicaii�n wilt b� �ept on file for one year: ..._�w_._�.�...___..�--__._____._.�._-___.w.,�. �- ❑ Charter ��nmission Parks & Recreation Comrnissian {Ward .-��' �_ _ ��/ Em lo ee Revie�r Ro�rd Plannin Commission Ward "`�� l��`�`��'`��T (� N Y � { �vironmenial Qu�lity Commission � Watershed (Vlgt Drganizatian -� �assett Creek R Human Rights Comm�ssion [� Wat�rshed Mgi Organiza�ion � 5hin�Ie Creek '� � ' � ` �IW Her�nepin Human �ervices Council � UVest Metr� Fire ��ard �� r��, ��°� :�°�°�� r�t� Name • ,� • Ler��th of r�sidence i�r �rystal e First� ne:,a�t�n �.,_. �« Str�et Address � � Zip �',/ _ � Nome P�rc�n� Wcsrk PFror�e Cel4 Em�il . �rr�ployer P�°� �� ccupaiion ,� � � a�t� �� ,_ . ,�. � �. ..• - ;♦ � t��. ♦��s�� a,�� < �� , � � , s� � ,� �� ,w� . , � � > ,< r , . �� . � � „ �, . � ; � �' �` � � "� � � �rW� � t��. ��3�II�'�.i � � .; . o ` P ; k . } �,. 7� � �0.F.9.�.��L'ffi.��.�a9sJ�lLak.&i'.�'4.d.��h��E.,i"4lY"&�� . ��5.&�F�;�� What do you think are th� most imporia�t issues f�cing our carnmunity over il�� n�xi sev�ral yea rs? � � � �r s� � � 4 �� M'• . t � . ♦ r�. � +� + ., � .. .r� . .� f . ♦� • � • • r r �� < �` „ • f • • r � � � �, � � � � ti� ,, > , �. �.� � � �t. , � :. �:-Pa=, , � � r, � ��. � x l:\Commissions\VaCar�cies\Application For City Boards And Commissions.Doc Page 1 of3 � 1 � 1 1 . .\... ....! \ .•.. _ . .•.. ■ ..... w {y � , ,_ �, � � � ,, � � � � � , , . �» r �� ,. „ ,.. �� w „ ,�,_ . �`�`r�m�� E��. t�� . ��.�� w��'� Are yota aware t�f the m��rtg h�dul� ��r this be�ard �r cc�rr�missic�� nd �re ya� �ble te� att�nd meeiir�gs re��larly? Y�s No �F�r reappoint�rr»»�n�s orrly: lfi you h�ve �oi b�en abi� t� �iter�d rr�e��€n�s re�ul�rly, pl�ase explain, , i # » , . . t �i • •. •. • . Y • +� r- i • � _ . � s • • r� . f � . _ • ^ � � • •, � , . . ;. �� • , ,.. • -� .. . . . � . .. 4 . ,� • .. •, • i �o, • !1 ♦ . t�� i # � ' '�� ` i a • . i t „ , � � �� .. �, .. ^ �t ♦ �^ • . # . �. . ' ' ` • �,�- 1 . �. • • • ' «.. . . R ,, � �„ .. i " • ! . R t` ., � 1! � ' # . < � # t • # , r�. . . � i. '� 4 ... i ,� , _... .'.. i' r '� �'• ..� • f i �;' '� .: f •'�. ^. �� . . !�� .: ♦ .. �.. +�" ..�, R .:.�f�..... ...� *., #... .. • : � .�. • ;. ,�„ * ♦ i��. �, � . . �. . � . , t �� : � n , 1 � *'� �,' . � � � . #, � M . � � .� t }� . . • • . * � � a ' ., .r °�, . • � ,r� ,"` l�: �' ., � ► ` i, `t ►. { ,. ,� ' . 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";, � 1 `� , t � t �� ' i " i�. . i i . : i i " i i t, �,, t � ♦ ,:: � � �'.E , •' . i • �'...:}" i �� 1 �* � + f. i '..:.R, r i 1�' � • •.,.. e�! f i' .�, i.^ i 4 i ��: ►# '• ! ! . � � � � � . # ' "� � ` ;� ' ` • : � : . � � � . _� ' � Please sel�ct which of the fcallc�wing you wi41 alC�w listed �n � public roster (you musfi select either email or one pi��ne number}. E�tfAlf. �ft PHdNE (may ehaase more than one}; [� home [� vdork ❑ celf �{ ALL OF iNE ��Qt/E r • ,tr , �r s t . �r r � • •�• � r � t ♦ . . , ��. � � � �.. . � � -r rss ♦ � ,, t y � � > . r r • r . r • . �t r e ► ' e e ♦ r •r- . , � � ♦ #� +r �r •, �r R' . � „ # 1' # i . i '. �♦ t . 1��{ �civ�r's Lice ��r M�! St�te 1� �I�amb�r: : I� known p .�s name, provid�: � � �PP i �n�'s �ignature �}ate ��.s.a�s p} sy.p.o..... ...s..�s.ieeaa. .....�.�.e s..:�...:. ....�s.e+..as.s...�� .....ese�� .�. a.se.�asa�e�.vae.. � sr�•vaa. ��:e..as ..+v:�o:�e . sa.sr.cs��.esae ��..v. =»o-v..... �e.�+..eeq �{ 4i4�� : �tep 1 Complet� a� applica�ion ' : 5iep 2�.�turt� the �ompleted appli�aiion to ih� admrnistrativ� s�rvic�s �oordinator : ; St�p 3 l�arti�ipat� in a l S�minute ini�rvi�va �rith the rnayc�r or mayor pro t�m, cornnrrr��sicrn chair; : and council Iiaiscsn of the com�nissis�n e Step 4 RTew app�a�ants only: atfi�nd a cour��il me�t�ng to b� fartna.lty appt�int�d to t�� commission : l:\Cammissions\VacancieslApp{icatian For City Boards And Comtnissians.bac p�g� �°fi 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. COUNCIL STAFF REPORT CITYof Consider Resolution authorizinq acquisition of real CRYSTAL propertv at 4947 West Broadway (P.I.D. 09-118-21-24- 0061) FROM: Patrick A. Peters, Community Development Director �� John Sutter, City Planner/Assistant Community Deve�lopment Director�� TO: Anne Norris, City Manager (for February 18, 2014 City Council Meeting) DATE: February 10, 2014 RE: Resolution authorizing acquisition of real property at 4947 West Broadway (P. I. D. 09-118-21-24-0061) BACKGROUND Staff has reached agreement with property owner Word of Faith for acquisition of one parcel containing 174,192 sq. ft. (4.00 acres). The parcel constitutes the majority of the proposed 5.3 acre Public Works facility site. The property includes a 29,000 sq. ft. building (former Knights of Columbus hall), parking lot and related improvements. The negotiated price is $2 million. In addition to the cost of acquisition, the city is obligated to reimburse the owner for actual relocation expenses incurred. RECOMMENDATION Request approval of the Resolution approving the acquisition of real property addressed as 4947 West Broadway (P.I.D. 09-118-21-24-0061). EXHIBITS A Resolution � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. CITY OF CRYSTAL RESOLUTION NO. A RESOLUTION AUTHORIZING ACQUISITION OF REAL PROPERTY 4947 WEST BROADWAY (P.I.D. 09-118-21-24-0061) WHEREAS, the City of Crystal (the "City") desires to acquire certain real property legally described in the attached Exhibit A(the "Property") for the purpose of assembling a site for construction of a new public works facility; and WHEREAS, the City has negotiated a mutually acceptable purchase price of $2,000,000 with the owner of the Property; and WHEREAS, to complete the purchase of the Property, the City Council desires to specifically and explicitly authorize execution of any and all documents necessary to complete the purchase of the Property. NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Manager are hereby authorized to execute any and all documents necessary to complete the City's purchase of the Property. BE IT FURTHER RESOLVED that, in the event of the absence or unavailability of the Mayor and City Manager, the Mayor Pro Tem and Assistant City Manager are hereby authorized to execute any and all documents necessary to complete the City's purchase of the Property. Adopted by the Crystal City Council this day of Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk 2014. � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. EXHIBIT A Legal Description Lot l, Block 1, Father William Blum Addition Hennepin County, Minnesota Registered Land, pursuant to Certificate of Title No. 1302979 � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... COUNCIL STAFF REPORT ��TY °f' Replace #303 —1994 Trackless Sidewalk Plow CRYSTAL FROM: Mark Gaulke, Street Superintendent DEPARTMENT HEAD REVIEW: Tom Mathisen, Public Works Director TO: DATE: Anne Norris, City Manager February 12, 2014 (For February 18 Council Meeting) SUBJECT: Purchase of Replacement Trackless Snowplow Unit #303 is a 1994 MT Trackless sidewalk plow. After 20 years of service and many repairs it is in need of replacement. It is currently down for repairs that with labor would be at a cost of $6,000. Prior to this recent failure, the trade-in value was $5,500. Without this older unit as the backup, the only other equipment that can effectively clear sidewalks is Unit #302, a 2006 Trackless machine. There is $125,000 budgeted in the 2014 PIR (#4701) budget. It is recommended that Council adopt the attached resolution, authorizing the purchase of the replacement machine from State Bid Purchase Contract. The vendor is MacQueen Equipment Inc., and the cost is $117,436.00. I:pubworks/equipment/2014/StreetsSidewalk PIow303 2014mem � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... RESOLUTION NO. 2014 - APPROVING PIR EXPENDITURE FOR REPLACEMENT STREET DEPARTMENT UNIT #303 SIDEWALK PLOW WHEREAS, the City Manager's office has reviewed and recommends approval of said appropriation; and WHEREAS, the appropriation is included in the Street Department 2014 PIR Capital Budget (#4701 - $125,000); and WHEREAS, the existing Unit #303 is a 1994 MT Trackless has lived out its useful life to the Street Department, and presently is in need of repair at a cost more than its trade-in value; and WHEREAS, the City Council hereby acknowledges: 1) A replacement sidewalk plow and accessories represents a beneiit to the City and is consistent with the City's long range goals, programs and policies. 2) The most suitable source of funding is the PIR Fund; and WHEREAS, the City will purchase the new replacement equipment through the current competitive State bidding process. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council hereby appropriates $117,436, for the purchase of MTV Trackless tractor with plow and blower from MacQueen Equipment. Adopted by the Crystal City Council this 18th day of February 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk I:pubworks/equipmenU2014/StreetsSidewalk PIow303 2014res C17`Y�-OP� CKYSTAL • � • � � , � � . .\... ....! \ .•.. _ .!. ■ „ � : .,: ` .. . . � . .:. .,. ' w � i �' � t � r �'' ' l �' , .;i • - " • a � ` •' : • "', � r� � � - • . .•- • -• . : • -� + . � . . .- -• . . • .- . - -.. . . , -. . . . . . . . . . .. . ,-.. i� - . . . - -. . . . _ -..- -... . .� , . . . . - - -. •- •• - • ••• .• i,, • • - • • - . . ` -• • . • . .. f. ' i.. ' • � � • •'. ' •�� • ... .� � � �:. „ � �.,: • •�. '� . ' � :. i ' . . . . •: • ' � ` • .: �.� ' • . ��. i . . . ' • .. � • i: :• .. . . i' • . .� ' f�� ' � �' .. � � � x ..... .. •:. ,. ... � � .:-..• � t a .� � . ��* - �.� • ' . l� . . .. .. i • ' .. 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'. , � �; . . - .. '. •�: . ` • �� .• • . ` .•. .: � .. � .; ��. ' • . � ` � ' . • . . -� � - �'.: • - ' . .` • • :• i " ` ..� :• � • .:� ' . • '.• :{ � � . ... f . , � � � .. : ' i: ' •: .; • , .. .,, .: . • .. . i. .� .... • .... . i '. .• ... .,. ' ..... i , t •� • �'. . . '�� ' k '� ' •� .� � 4 �..�. • • '� ,. • .. ... � • ' ' • . ��:. f. .. • ' ' ! •��. � ! � ' ��. �• ` ' ' • / ` i . � . r � •' :� •:�... ' �,. .::, . . I .. .... . .. ... . �� ! . • N � I:lp ubwo rks/projects/2014/2014-07AI ley/a i leyfeasorde rmem 2014 ..,.� ..,�, ./, .., 1 � • • ! ` • � r ` � ,�r • w .i � ,• ! • ' • • ',! ' • � • • . � i � • ' � ' � . •ii �� j�� . � � � t, �� ■ � : � ; �� (�� ° � a . . � �� * �� '" � �� - . -� , ,. , � �!� � ��. � �� m� ��'�1�1 - �. . �• ,. . . . m �','� !�� !� l�i�! � '•� � � �� . J� �� . �` m �! �!� � � ��i� , � � 1�� m�. �� ' '� �� , ,. :��m�� , ,. , . , •• �. 7i, � � � � m �� '.�. ."� . _ . � �� :� i�i �� I� �� ii � � �j`� � � �' �� , , , ., , � �. �. ��.. � � � � �� s�■- �� i�' ��. �� ■ .. ■� � �■ �� i��•��,�� ,, �a,��, � s s■ � �'�- � !� . . -. �. � 3� �r► �i� � �£ 1 i � � � � ��! ��` � � � � �� t�� : � �� r�� ■ �� ,xy :,;� , � �� :, � = i �e -- � � � �`� k } ": l � t • � • � � , � � . .\... ....! \ .•.. _ .!. ■ RESOLUTION NO. 2014- AUTHORIZING PREPARATION OF FEASIBILITY STUDY FOR THE YATES-XENIA-WEST BROADWAY AND BRUNSWICK-ADAIR ALLEY RECONSTRUCTION PROJECT #2014-07 WHEREAS, in 2006 the Council adopted an Alley Reconstruction Policy and associated long term program, and said policy includes a provision for special assessments for a portion of the cost of the work; and WHEREAS, the City Engineering Department is ready to prepare the feasibility study for reconstruction of the alleys parallel to Xenia and Welcome Avenues, and between 43rd and 44th Avenues, Welcome and Vera Cruz Avenues, and between 44th and 46th Avenues and Zane and Xenia Avenues, and between 46th and 47�h Avenues. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council orders an engineering feasibility study be prepared for the reconstruction of the Xenia-Welcome Avenue alleys, the Welcome-Vera Cruz Avenues Alley and the Zane-Xenia Avenues alley which includes assessment of a portion of the project cost to benefiting properties pursuant to Minnesota Statutes, Chapter 429. The feasibility study is to involve alley construction including removals, grading, drainage, gravel base and concrete paving; and FURTHER, BE IT RESOLVED, that the Crystal Engineering Department prepare the feasibility study outlined herein under the direction of Crystal's City Engineer. Adopted by the Crystal City Council this 18th day of February 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk i:/pubworks/projects/2014/2014-07 Alley/alleyfeasorderres2014 DATE: TO: FROM: RE: PURPOSE � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � February 12, 2014 Mayor and City Council Anne Norris, City Manager Kimberly Therres, Assistant City Manager/Human Resources Manager 20l 4 Wages and Benefits for Non-represented Employees To request City Council approval of the 2014 wages and city contributions %r health insurance for all non-represented empioyees. BACKGROUND Wages The Labor Agreement for Local #49 (Public Works) calls for a wage increase oi 2% in 2014. The Local. #56 (Police Supervisors) and the Local #44 (Police Officers) contract is being negotiated. We are recommending a 2% increase for non-represented employees in the City of Crystal. The percentage increase is consistent internally and with wage settlements of other metro area cities. Health Insurance: (Employer Contribution) Likewise, we are recommending the following contributions for health insurance: 2014 (Emblover Contributionl: Single Employee + Spouse Employee -� Child(ren) Family 2014 Premium — BCBS High Option $758.00 $1,592.00 $1,516.00 $1,971.00 2014 Premium BCBS 90/10 % Coins. $721.50 $1,516.00 $1,443.50 $1,875.50 2014 Premium HDHP w/HSA $500.00 $1,050.50 $1,000.50 $1,300.50 The City has a long-standing practice of providing the same health insurance benefit package to all its empioyees. The city and empioyees are sharing in the increase of the insurance cost of premiums with the exception of the single middle plan premium option. FINANCIAL IMPLICATIONS The 2014 adopted Budget includes suf�cient funds for the proposed bene�t settlement. COUNCIL ACTION REOUESTED Approval of the 2014 proposed wage and city contribution for health insurance increase for all non- represented employees. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 TeL• ('763) 531-1000 • Fax: ('763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� SECOND WORK SESSION AGENDA Posted: February 13, 2014 Tuesday, February 18, 2014 To immediately follow the Regular City Council Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at p.m. on Tuesday, February 18, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Selton Adams Budziszewski Deshler Hoffmann �ibby Peak Staff Norris Therres Norton Hansen Mathisen Revering Serres II. Aqenda The purpose of the second work session is to discuss the following agenda items: ■ Continue discussion of financing Crystal's share of emergency water supply ■ GreenStep Cities ■ Liquor license fees ■ Commission �iaisons reports/updates III. Adiournment The work session adjourned at p.m. Auxiliary aids are availab/e upon request to individuals with disabilities by calling the City C/erk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 719 or 1-800-627-3529. __. � Memorandum �-. CITY �I'`: iCI{YSTAL � -. __ � DATE: February 12, 2014 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Discuss Financing Options for JWC Emergency Water Supply Background: We have been discussing options for financing Crystal's share of the Joint Water Commission (JWC) project to add wells as an emergency water supply backup. Two financing options have been presented by staff and the City Council requested that additional options be developed and presented for discussion. All of the budget options presented go out 10 years instead of the 5 years we normally present in the annual budget. Ten years is a more realistic time frame to consider when financing a project of this size. 2014 Adopted Budget (Attachment A) The 2014 Adopted Budget didn't include the emergency water supply in capital outlay or any form of a plan to finance it. We weren't sure of the cost of the wells, timing of the project, or if it would be financed by cash on hand or some kind of debt. We planned to amend the budget after decisions were make on these factors. Attachment A still doesn't include the emergency water supply project, but is intended to establish a baseline 10 year budget for comparison to the other options. Only the 2014 column in Attachment A is the same as in the adopted budget. In the normal budget process, we focus primarily on the year for which the budget is adopted. The succeeding four years are estimates that we don't put great emphasis on. In this exercise, projecting cash on hand for the next ten years is the purpose and so the following changes to 2015 through 2018 are made: • An inflation factor is applied to the minor revenues. This doesn't generate much additional revenue, but everything counts when we are facing a cash deficit. • The JWC Capital line is adjusted to the JWC's current plan (excluding the wells). The following assumptions are made for the years 2019 through 2023: • Rates that Crystal will pay to the JWC for water will increase at 2.8% per year. The City of Minneapolis hasn't provided the JWC with future rate increase. We are assuming Minneapolis rates will increase at 2.8% per year. • JWC capital outlay will be $350,000 per year from 2019 through 2023. This is the average of their capital outlays from 2014 through 2018, excluding the wells. • Crystal's water capital outlay will be $450,000 per year from 2019 through 2023. This is the average of the capital outlays from 2014 through 2018 • Inflation on everything else will run at 3% per year from 2019 through 2023. Cash and investments at year-end goes negative in 2021 and continues to decrease. We aren't generating enough positive cash flow from operations to pay for capital outlays. The year 2016 has no rate increase and 2018 has a smaller than normal rate increase. These smaller increases were sufficient during the five year time period of the budget. If all years after 2015 have a rate increase of $0.15 per unit, the decline in cash and investments continues, but doesn't reach a deficit during the ten years. 2014 Adopted Budget and paying cash for the emergency wells (Attachment B) This option is the same as Attachment A except that it makes a cash payment of $1,215,000 for the emergency wells in 2014. No rate increases are made beyond those in Attachment A. Cash and investments at year-end goes negative in 2017 and continues to decrease. At the end of 2023, the cash and investments deficit will be about $2,300,000. 2014 Adopted Budget and paying cash for the emergency wells with a fixed charge to replenish cash (Attachment C) This option is the same as Attachment B except that it raises rates to pay for the emergency wells. A$3 per quarter fixed fee is added to the utility bills of all 7,800 water customers. This starts in the 3�d quarter of 2014 and raises $93,600 per year. The total new revenue raised from 2014 through 2023 is $889,200. At the end of 2023, the cash and investments deficit will be about $1,300,000. Increased investment income provides the balance of the $1,000,000 improvement from Attachment B. 2014 Adopted Budget and paying cash for the emergency wells with a fixed charge and unit rate increases to replenish cash (Attachment D) If in addition to the fixed fee shown in Attachment C, all years after 2015 have a rate increase of $0.15 per unit of water used, the decline in cash and investments continues, reaching a deficit about $90,000 at the end of ten years. 2014 Adopted Budget with paying half cash and half internal loan for the emergency wells with a fixed charge to replenish cash (Attachment E) This option takes out an internal loan of $600,000 from another fund to help pay for the emergency wells. The loan (Attachment 1) is structured with payments from 2015 through 2023 and an interest rate of 2%. If the loan was made interest free, it would only save about $61,600 over the ten years. The total new revenue raised from 2014 through 2023 is $889,200. At the end of 2023, the cash and investments deficit will be about $1,300,000. 2014 Adopted Budget with Paying half Cash and half internal loan for the Emergency Wells with a fixed charge and unit rate increases to replenish cash (Attachment F) If in addition to the fixed fee shown in Attachment E, all years after 2015 have a rate increase of $0.15 per unit, the decline in cash and investments continues, reaching a deficit in the tenth year. Conclusion: When the Adopted Budget is extended out ten years, it shows a Water Fund that isn't generating enough positive cash flow from operations to pay for capital outlay. Adding the $1,200,000 emergency well to the capital project list makes the deficit in cash and investments is unmanageable if there are no additional rate increases. The City Council expressed interest in adding an emergency well fixed charge of $1.00 per month, per customer to the utility bill. While this additional revenue helps, it isn't enough to overcome the negative cash flow from capital projects. It will be necessary to consider either an emergency well fixed charge of $2.50 per month or an increase in the water unit charge in order to maintain a positive balance in cash and investments. Well construction Internal Loan Rate increases compared to Adopted Fixed Charge Per unit of water Cash Balance in 2023 Summary of Attachments A through F q g C D E F No Yes Yes Yes Yes Yes No No No No Yes Yes No No -$801,290 -$2,340,826 Yes Yes Yes Yes $1 per month $1 per month $1 per month $1 per month No Yes No Yes -$1,332,913 -$86,806 -$1,317,600 -$71,494 Term: 10 years 2% interest rate Year 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Emergency Wells Debt Structure $600,000 Internal Loan Principal 0 62,000 63,000 64,000 65, 000 66,000 67,000 68, 000 70,000 75,000 I nterest 0 12,000 10,760 9,500 8,220 6,920 5,600 4,260 2,900 1,500 Total Debt Service 0 74, 000 73, 760 73,500 73,220 72,920 72,600 72,260 72,900 76,500 Total 600,000 61,660 661,660 Attachment 1 Balance 600,000 538,000 475,000 411,000 346,000 280, 000 213,000 145,000 75,000 0 Attachment A PROFIT & LOSS REVENUES Water usage charges Fixed service charges Penalties Special Assessments JWC reimbursement Investment Income Miscellaneous State testing fee billed TOTALREVENUES EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC 2 cents/1,000 gal. fee Professional/Contractual Utilities Repair & Maintenance Supplies Communications & Printing Insurance & Training Depreciation Admin. Service Charge TOTALEXPENSES NET INCOME or -LOSS WATER UTILITY RATE STUDY 2014 Adopted Budget 2013 2014 2015 2016 2017 2018 20191 20201 20211 20221 2023 2,600,000 2,760,000 2,880,000 2,880,000 2,970,000 3,000,000 3,090,000 3,180,000 3,270,000 3,360,000 150,000 150,000 155,882 155,882 160,294 161,765 166,176 170,588 175,000 179,412 57,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 74,541 60,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 74,541 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 27,000 23,300 33,854 38,865 36,162 33,644 24,044 14,255 4,617 -4,933 57,000 57,000 58,425 59,886 61,383 62,917 64,805 66,749 68,751 70,814 50,000 50,000 51,250 52,531 53,845 55,191 56,846 58,552 60,308 62,118 3,013,000 3,172,300 3,314,412 3,325,240 3,422,911 3,457,974 3,550,303 3,642,668 3,735,417 3,828,493 230,449 235,494 241,381 247,416 253,601 259,941 267,740 275,772 284,045 292,566 81,183 89,084 93,538 98,215 103,126 108,282 111,531 114,877 118,323 121,873 1,908,730 2,013,304 2,069,677 2,127,627 2,187,201 2,248,443 2,311,399 2,376,118 2,442,650 2,511,044 229,500 358,225 364,500 725,760 90,450 128,250 350,000 350,000 350,000 350,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 94,568 97,755 100,688 103,708 106,820 110,024 113,325 116,725 120,226 123,833 4,200 4,140 4,264 4,392 4,524 4,660 4,799 4,943 5,092 5,244 38,100 37,800 38,934 40,102 41,305 42,544 43,821 45,135 46,489 47,884 50,500 50,500 52,015 53,575 55,183 56,838 58,543 60,300 62,109 63,972 7,600 3,500 3,605 3,713 3,825 3,939 4,057 4,179 4,305 4,434 16,265 12,703 13,084 13,477 13,881 14,297 14,726 15,168 15,623 16,092 183,676 183,470 190,000 195,000 200,000 210,000 210,000 210,000 210,000 210,000 117,472 118,451 121,412 124,448 127,559 130,748 134,670 138,710 142,872 147,158 2,974,243 3,216,426 3,305,098 3,749,434 3,199,474 3,329,967 3,636,611 3,723,927 3,813,732 3,906,099 3,450,000 183, 824 76, 777 76, 777 12, 000 -14,461 72,938 63,981 3,921,837 301, 343 125,529 2,581,353 350,000 12, 000 127, 548 5,402 49, 320 65,891 4, 567 16, 575 210, 000 151, 572 4,001,100 38, 757 � -44,126 � 9, 313 �-424,194 � 223,437 � 128, 007 � -86, 308 � -81,259 � -78, 316 � -77, 606 � -79, 263 ENDING FUND BALANCE 7,494,888 7,450,762 7,460,076 7,035,882 7,259,319 7,387,326 7,301,018 7,219,759 7,141,443 7,063,837 CASH FLOW Cash & Investments, Beg. of Year 2,163,732 2,262,611 2,256,955 1,943,269 1,446,496 1,121,455 801,462 475,154 153,895 -164,421 Net income 38,757 -44,126 9,313 -424,194 223,437 128,007 -86,308 -81,259 -78,316 -77,606 Add back Depreciation 183,676 183,470 190,000 195,000 200,000 210,000 210,000 210,000 210,000 210,000 Deduct Capital Outlay 123,554 145,000 513,000 267,579 748,478 658,000 450,000 450,000 450,000 450,000 Cash & Investments, End ofYear 2,262,611 2,256,955 1,943,269 1,446,496 1,121,455 801,462 475,154 153,895 -164,421 -482,027 Retail Rate per 1,000 gallons, Tier 1 Retail Rate per 1,000 gallons, Tier 2 Re4ail Rate per 1,000 gallons, Tier 3 Rate increase from prior year Interest rate actual/projected Crystal average rate Unit sales (1,000 gallons) 4.05 $4.30 $4.50 4.45 $4.70 $4.90 4.85 $5.10 $5.30 2.11 % 5.15% 3.92% 1.00% 1.00% 1.50% $4.50 $4.65 $4.70 $4.85 $4.90 $5.05 $5.10 $5.25 $5.30 $5.45 $5.50 $5.65 0.00% 2.83% 0.92% 2.73% 2.00% 2.50% 3.00% 3.00% $5.00 $5.15 $5.40 $5.55 $5.80 $5.95 2.65% 2.59% 3.00% 3.00% $5.30 $5.70 $6.10 2.52% 3.00% �,984,574 -482, 027 -79,263 210,000 450,000 -801,290 $5.45 $5.85 $6.25 2.46% 3.00% $4.33 $4.60 $4.80 $4.80 $4.95 $5.00 $5.15 $5.30 $5.45 $5.60 $5.75 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 JWC operating rate, /1,000 gallons $2.75 $3.36 $3.45 $3.55 $3.65 $3.75 $3.85 $3.96 $4.07 $4.19 $4.30 JWC capital rate, per 1,000 gallons $0.33 $0.60 $0.61 $1.21 $0.15 $0.21 $0.58 $0.58 $0.58 $0.58 $0.58 Units purchased from JWC 693,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 WATER UTILITY RATE STUDY 2014 Adopted Budget with paying cash for emergency wells and updated JWC capital Same Rate Increases as Adopted Bud et PROFIT & LOSS 2013 2014 2015 2016 2017 2018 2019 2020 2021 REVENUES Water usage charges Fixed service charges Penalties Special Assessments JWC reimbursement Investment Income Miscellaneous State testing fee billed TOTALREVENUES EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC - emergency wells JWC 2 cents/1,000 gal. fee Professional/Contractual Utilities Repair & Maintenance Supplies Communications & Printing Insurance & Training Depreciation Admin. Service Charge TOTALEXPENSES 2,600,000 2,760,000 2,880,000 2,880,000 2,970,000 3,000,000 150,000 150,000 155,882 155,882 160,294 161,765 57,000 60,000 61,500 63,038 64,613 66,229 60,000 60,000 61,500 63,038 64,613 66,229 12, 000 12, 000 12, 000 12, 000 12, 000 12, 000 27,000 23,300 15,629 14,201 4,715 -5,036 57,000 57,000 58,425 59,886 61,383 62,917 50,000 50,000 51,250 52,531 53,845 55,191 3,013,000 3,172,300 3,296,187 3,300,575 3,391,463 3,419,294 230,449 235,494 241,381 247,416 253,601 259,941 81,183 89,084 93,538 98,215 103,126 108,282 1,908,730 2,013,304 2,069,677 2,127,627 2,187,201 2,248,443 229,500 358,225 364,500 725,760 90,450 128,250 1,215,000 12,000 12,000 12,000 12,000 12,000 12,000 94,568 97,755 100,688 103,708 106,820 110,024 4,200 4,140 4,264 4,392 4,524 4,660 38,100 37,800 38,934 40,102 41,305 42,544 50,500 50,500 52,015 53,575 55,183 56,838 7,600 3,500 3,605 3,713 3,825 3,939 16,265 12,703 13,084 13,477 13,881 14,297 183,676 183,470 190,000 195,000 200,000 210,000 117,472 118,451 121,412 124,448 127,559 130,748 2,974,243 4,431,426 3,305,098 3,749,434 3,199,474 3,329,967 3,090,000 166,176 68,216 68,216 12, 000 -15,797 64,805 56, 846 3.510.462 267,740 111,531 2, 311, 399 350,000 12,000 113,325 4,799 43, 821 58, 543 4,057 14, 726 210, 000 134,670 636,611 3,180, 000 170,588 70,262 70,262 12,000 -26,781 66,749 58,552 3.601.632 275, 772 114, 877 2, 376,118 350,000 12, 000 116,725 4, 943 45,135 60, 300 4,179 15,168 210,000 138,710 723,927 3,270,000 175,000 72, 370 72,370 12,000 -37,650 68,751 60,308 3.693.150 284, 045 118,323 2,442,650 350, 000 12,000 120,226 5,092 46,489 62,109 4,305 15,623 210,000 142, 872 813,732 2022 3,360,000 179,412 74, 541 74,541 12,000 -48,467 70,814 62,118 3.784.958 292,566 121,873 2,511,044 350,000 12,000 123,833 5,244 47, 884 63, 972 4,434 16, 092 210,000 147,158 3,906,099 2023 3,450,000 183, 824 76,777 76, 777 12,000 -59, 302 72, 938 63, 981 3.876.996 301,343 125, 529 2, 581, 353 350, 000 12, 000 127, 548 5,402 49,320 65,891 4,567 16,575 210, 000 151,572 4, 001,100 NET INCOME or-LOSS 38,757 -1,259,126 -8,912 -448,859 191,990 89,327 -126,149 -122,295 -120,583 -121,141 -124,104 ENDING FUND BALANCE 7,494,888 6,235,762 6,226,851 5,777,992 5,969,982 6,059,309 5,933,160 5,810,866 5,690,283 5,569,142 5,445,038 CASH FLOW Cash & Investments, Beg. of Year Net income Add back Depreciation Deduct Capital Outlay Cash & Investments, End of Year Retail Rate per 1,000 gallons, Tier 1 Retail Rate per 1,000 gallons, Tier 2 Retail Rate per 1,000 gallons, Tier 3 Rate increase from prior year Interest rate actual/projected Crystal average rate Unit sales (1,000 gallons) 2,163,732 2,262,611 1,041,955 710,044 188,606 -167,882 -526,555 -892,704 -1,254,998 -1,615,581 -1,976,722 38,757 -1,259,126 -8,912 -448,859 191,990 89,327 -126,149 -122,295 -120,583 -121,141 -124,104 183,676 183,470 190,000 195,000 200,000 210,000 210,000 210,000 210,000 210,000 210,000 123,554 145,000 513,000 267,579 748,478 658,000 450,000 450,000 450,000 450,000 450,000 2,262,611 1,041,955 710,044 188,606 -167,882 -526,555 -892,704 -1,254,998 -1,615,581 -1,976,722 -2,340,826 4.05 4.45 4.85 2.11% 1.00% $4.30 $4.50 $4.50 $4.70 $4.90 $4.90 $5.10 $5.30 $5.30 5.15% 3.92% 0.00% 1.00% 1.50% 2.00% $4.65 $4.70 $5.05 $5.10 $5.45 $5.50 2.83% 0.92% 2.50% 3.00% $4.85 $5.00 $5.25 $5.40 $5.65 $5.80 2.73% 2.65% 3.00% 3.00°/a $5.15 $5.30 $5.55 $5.70 $5.95 $6.10 2.59% 2.52% 3.00% 3.00% $5.45 $5.85 $6.25 2.46% 3.00% $4.33 $4.60 $4.80 $4.80 $4.95 $5.00 $5.15 $5.30 $5.45 $5.60 $5.75 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 JWC operating rate, /1,000 gallons $2.75 $3.36 $3.45 $3.55 $3.65 $3.75 $3.85 $3.96 $4.07 $4.19 $4.30 JWC capital rate, per 1,000 gallons $0.33 $0.60 $0.61 $1.21 $0.15 $0.21 $0.58 $0.58 $0.58 $0.58 $0.58 Units purchased from JWC 693,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 Attachment B WATER UTILITY RATE STUDY 2014 Adopted Budget with paying cash for emergency wells and updated JWC capital Emer enc well fixed char es in addition to rate increases in the Adopted Bud et PROFIT & LOSS 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 REVENUES Water usage charges Fixed service charges Ermergency well fixed charge Penalties Special Assessments JWC reimbursement Investment Income Miscellaneous State testing fee billed TOTALREVENUES EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC - emergency wells JWC 2 cents/1,000 gal. fee Professional/Contractual Utilities Repair & Maintenance Supplies Communications & Printing Insurance & Training Depreciation Admin. Service Charge TOTALEXPENSES NET INCOME or -LOSS 2,600,000 2,760,000 2,880,000 2,880,000 2,970,000 150,000 150, 000 155,882 155,882 160,294 46,800 93,600 93,600 93,600 57,000 60,000 61,500 63,038 64,613 60,000 60,000 61,500 63,038 64,613 12,000 12,000 12,000 12,000 12,000 27,000 23,300 16,331 17,023 10,653 57,000 57,000 58,425 59,886 61,383 50,000 50,000 51,250 52,531 53,845 3,013,000 3,219,100 3,390,489 3,396,997 3,491,002 230,449 235,494 241,381 81,183 89,084 93,538 1,908,730 2,013,304 2,069,677 229,500 358,225 364,500 1,215, 000 12,000 12,000 12,000 94,568 97,755 100,688 4,200 4,140 4,264 38,100 37,800 38,934 50,500 50,500 52,015 7,600 3,500 3,605 16,265 12,703 13,084 183 , 676 183 , 47 0 190 , 000 117,472 118,451 121,412 2,974,243 4,431,426 3,305,098 38,757� -1,212,326 ENDING FUND BALANCE I 7,494,8881 6,282 CASH FLOW Cash & Investments, Beg. of Year Net income Add back Depreciation Deduct Capital Outlay Cash & Investments, End of Year Retail Rate per 1,000 gallons, Tier 1 Retail Rate per 1,000 gallons, Tier2 Retail Rate per 1,000 gallons, Tier 3 Rate increase from prior year Interest rate actual/projected Crystal average rate Unit sales (1,000 gallons) 3, 000, 000 161,765 93,600 66,229 66,229 12,000 5,075 62,917 55,191 3,523,006 247,416 253,601 259,941 98,215 103,126 108,282 2,127,627 2,187,201 2,248,443 725,760 90,450 128,250 12,000 103,708 4,392 40,102 53,575 3,713 13,477 195,000 124,448 749.434 12,000 106,820 4, 524 41, 305 55,183 3,825 13,881 200, 000 127, 559 3.199.474 12,000 110,024 4,660 42,544 56, 838 3,939 14,297 210,000 130,748 3.329.967 3, 090, 000 166,176 93,600 68,216 68,216 12,000 -2,573 64, 805 56, 846 3.617.286 267, 740 111,531 2,311,399 350,000 12, 000 113,325 4,799 43,821 58, 543 4, 057 14, 726 210, 000 134,670 636.611 3,180, 000 170, 588 93,600 70,262 70, 262 12,000 -10,353 66, 749 58, 552 3.711.660 275,772 114,877 2,376,118 350,000 12,000 116,725 4,943 45,135 60, 300 4,179 15,168 210, 000 138, 710 723.927 85,390� -352,437� 291,528� 193,039� -19,326� -12,267 367,953� 6,015,5 3,270,000 175,000 93,600 72,370 72,370 12,000 -17,921 68, 751 60, 308 3,806,479 284,045 118,323 2,442,650 350, 000 12,000 120,226 5,092 46,489 62,109 4,305 15,623 210,000 142,872 813.732 -7,254 3, 360, 000 179,412 93,600 74,541 74,541 12,000 -25, 339 70,814 62,118 3,901,687 292,566 121,873 2, 511, 044 350,000 12,000 123,833 5,244 47,884 63,972 4,434 16,092 210,000 147,158 3.906.099 -4,412 3,450,000 183,824 93,600 76, 777 76,777 12,000 -32,671 72, 938 63, 981 3,997,226 301, 343 125,529 2, 581, 353 350,000 12, 000 127, 548 5,402 49, 320 65,891 4, 567 16,575 210,000 151,572 4.001.100 -3, 873 2,163,732 2,262,611 1,088,755 851,146 426,130 169,180 -85,781 -345,106 -597,373 -844,627 -1,089,039 38,757 -1,212,326 85,390 -352,437 291,528 193,039 -19,326 -12,267 -7,254 -4,412 -3,873 183,676 183,470 190,000 195,000 200,000 210,000 210,000 210,000 210,000 210,000 210,000 123,554 145,000 513,000 267,579 748,478 658,000 450,000 450,000 450,000 450,000 450,000 2.262.611 1.088.755 851,146 426,130 169,180 -85,781 -345,106 -597,373 -844,627 -1,089,039 -1,332,913 4.05 $4.30 $4.50 4.45 $4.70 $4.90 4.85 $5.10 $5.30 2.11 % 5.15% 3.92% 1.00% 1.00% 1.50% $4.50 $4.65 $4.90 $5.05 $5.30 $5.45 0.00% 2.83% 2.00% 2.50% $4.70 $4.85 $5.10 $5.25 $5.50 $5.65 0.92% 2.73% 3.00% 3.00% $5.00 $5.15 $5.40 $5.55 $5.80 $5.95 2.65% 2.59% 3.00% 3.00% $5.30 $5.45 $5.70 $5.85 $6.10 $6.25 2.52% 2.46% 3.00% 3.00% $4.33 $4.60 $4.80 $4.80 $4.95 $5.00 $5.15 $5.30 $5.45 $5.60 $5.75 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 JWC operating rate, /1,000 gallons $2.75 $3.36 $3.45 $3.55 $3.65 $3.75 $3.85 $3.96 $4.07 $4.19 $4.30 JWC capital rate, per 1,000 gallons $0.33 $0.60 $0.61 $1.21 $0.15 $0.21 $0.58 $0.58 $0.58 $0.58 $0.58 Units purchased from JWC 693,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 Attachment C WATER UTILITY RATE STUDY 2014 Adopted Budget with paying cash for emergency wells and updated JWC capital Emer enc well fixed char es and per unit rate increase in addition to rate increases in the Adop PROFIT & LOSS 2013 2014 2015 2016 2017 2018 2019 2020 2021 REVENUES Water usage charges 2,600,000 2,760,000 2,880,000 2,970,000 3,060,000 3,150,000 3,240,000 3,330,000 3,420,000 Fixed service charges 150,000 150,000 155,882 160,294 164,706 169,118 173,529 177,941 182,353 Ermergency well fixed charge 46,800 93,600 93,600 93,600 93,600 93,600 93,600 93,600 Penalties 57,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 Special Assessments 60,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 JWC reimbursement 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Investment Income 27,000 23,300 16,331 17,023 13,014 10,811 8,055 5,314 2,937 Miscellaneous 57,000 57,000 58,425 59,886 61,383 62,917 64,805 66,749 68,751 State testing fee billed 50,000 50,000 51,250 52,531 53,845 55,191 56,846 58,552 60,308 TOTAL REVENUES 3,013,000 3,219,100 3,390,489 3,491,409 3,587,774 3,686,094 3,785,267 3,884,681 3,984,690 EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC - emergency wells JWC 2 cents/1,000 gal. fee Professional/Contractual Utilities Repair & Maintenance Supplies Communications & Printing Insurance & Training Depreciation Admin. Service Charge TOTALEXPENSES 230,449 235,494 241,381 247,416 253,601 81,183 89,084 93,538 98,215 103,126 1,908,730 2,013,304 2,069,677 2,127,627 2,187,201 229,500 358,225 364,500 725,760 90,450 1,215,000 12 , 000 12, 000 12, 000 12, 000 12, 000 94,568 97,755 100,688 103,708 106,820 4,200 4,140 4,264 4,392 4,524 38,100 37,800 38,934 40,102 41,305 50,500 50,500 52,015 53,575 55,183 7,600 3,500 3,605 3,713 3,825 16,265 12,703 13,084 13,477 13,881 183,676 183,470 190,000 195,000 200,000 117,472 118,451 121,412 124,448 127, 559 2,974,243 4,431,426 3,305,098 3,749,434 3,199,474 NET INCOME or-LOSS 38,757 -1,212,326 ENDING FUND BALANCE 7,494,888 6,282,562 CASH FLOW Cash & Investments, Beg. ofYear 2,163,732 2,262,611 Net income 38,757 -1,212,326 Add back Depreciation 183,676 183,470 Deduct Capital Outlay 123,554 145,000 Cash & Investments, End ofYear 2,262,611 1,088,755 Retail Rate per 1,000 gallons, Tier 1 Retail Rate per 1,000 gallons, Tier 2 Retail Rate per 1,000 gallons, Tier 3 Rate increase from prior year Interest rate actual/projected Crystal average rate Unit sales (1,000 gallons) 4.05 $4.30 4.45 $4.70 4.85 $5.10 2.11% 5.15% 1.00% 1.00% 259, 941 108,282 2,248,443 128,250 12,000 110,024 4,660 42,544 56, 838 3, 939 14,297 210,000 130, 748 3.329.967 267, 740 111,531 2,311,399 350,000 12,000 113,325 4,799 43, 821 58, 543 4,057 14, 726 210, 000 134,670 636.611 275,772 114,877 2,376,118 350,000 12,000 116,725 4,943 45,135 60, 300 4,179 15,168 210,000 138,710 723.927 284, 045 118,323 2,442,650 350,000 12, 000 120,226 5, 092 46,489 62,109 4, 305 15,623 210,000 142,872 3.813.732 Bud et 2022 2023 3, 510, 000 186, 765 93,600 74,541 74,541 12,000 866 70,814 62,118 4,085,244 292, 566 121,873 2,511,044 350,000 12,000 123,833 5,244 47, 884 63, 972 4,434 16,092 210,000 147,158 3.906.099 3,600,000 191,176 93,600 76, 777 76,777 12,000 -960 72, 938 63,981 4,186,291 301,343 125,529 2,581,353 350,000 12, 000 127,548 5,402 49, 320 65, 891 4, 567 16, 575 210,000 151,572 4.001.100 85,390 �-258,025 � 388, 300 � 356,127 � 148,655 � 160,754 � 170, 957 � 179,145 � 185,191 6,367,953 1,088,755 85,390 190,000 513,000 851,146 $4.50 $4.90 $5.30 3.92% 1.50% 6,109,928� 6,498,228� 6,854,356� 7,003,011 851,146 520,542 360,364 268,492 -258,025 388,300 356,127 148,655 195,000 200,000 210,000 210,000 267,579 748,478 658,000 450,000 520,542 360,364 268,492 177,147 $4.65 $4.80 $5.05 $5.20 $5.45 $5.60 2.83% 2.75% 2.00% 2.50% $4.95 $5.10 $5.35 $5.50 $5.75 $5.90 2.68% 2.61 % 3.00% 3.00% 163,765� 7,334,722 177,147 97,901 160,754 170,957 210,000 210,000 450,000 450,000 97,901 28,858 $5.25 $5.40 $5.65 $5.80 $6.05 $6.20 2.54% 2.48% 3.00% 3.00% 7,513,867� 7,699,058 28,858 -31,997 179,145 185,191 210,000 210,000 450,000 450,000 -31,997 -86,806 $5.55 $5.70 $5.95 $6.10 $6.35 $6.50 2.42% 2.36% 3.00% 3.00% $4.33 $4.60 $4.80 $4.95 $5.10 $5.25 $5.40 $5.55 $5.70 $5.85 $6.00 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 JWC operating rate, /1,000 gallons $2.75 $3.36 $3.45 $3.55 $3.65 $3.75 $3.85 $3.96 $4.07 $4.19 $4.30 JWC capital rate, per 1,000 gallons $0.33 $0.60 $0.61 $1.21 $0.15 $0.21 $0.58 $0.58 $0.58 $0.58 $0.58 Units purchased from JWC 693,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 Attachment D WATER UTILITY RATE STUDY 2014 Adopted Budget with paying for emergency wells using half cash and half internal loan Emer enc well fixed char es in addition to rate increases in the Adopted Bud et PROFIT & LOSS 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 REVENUES Water usage charges 2,600,000 2,760,000 2,880,000 2,880,000 2,970,000 3,000,000 3,090,000 3,180,000 3,270,000 3,360,000 Fixed service charges 150,000 150,000 155,882 155,882 160,294 161,765 166,176 170,588 175,000 179,412 Ermergency well fixed charge 46,800 93,600 93,600 93,600 93,600 93,600 93,600 93,600 93,600 Penalties 57,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 74,541 Special Assessments 60,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 74,541 JWC reimbursement 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Investment Income 27,000 23,300 25,331 27,723 22,452 17,383 7,906 -1,747 -11,234 -20,619 Miscellaneous 57,000 57,000 58,425 59,886 61,383 62,917 64,805 66,749 68,751 70,814 State testing fee billed 50,000 50,000 51,250 52,531 53,845 55,191 56,846 58,552 60,308 62,118 Internal loan proceeds 600,000 TOTAL REVENUES 3,013,000 3,819,100 3,399,489 3,407,697 3,502,800 3,535,313 3,627,765 3,720,267 3,813,165 3,906,406 EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC - emergency wells JWC 2 cents/1,000 gal. fee Professional/Contractual Utilities Repair & Maintenance Supplies Communications & Printing Insurance & Training Depreciation Admin. Service Charge Debt service on internal loan TOTALEXPENSES NET INCOME or -LOSS ENDING FUND BALANCE CASH FLOW Cash & Investments, Beg. of Year Net income Add back Depreciation Deduct Capital Outlay Cash & Investments, End of Year 230,449 81,183 1, 908, 730 229,500 12, 000 94, 568 4,200 38,100 50, 500 7,600 16,265 183,676 117,472 y� 235,494 241,381 247,416 253,601 259,941 267,740 275,772 284,045 292,566 89,084 93,538 98,215 103,126 108,282 111,531 114,877 118,323 121,873 2,013,304 2,069,677 2,127,627 2,187,201 2,248,443 2,311,399 2,376,118 2,442,650 2,511,044 358,225 364,500 725,760 90,450 128,250 350,000 350,000 350,000 350,000 1,215,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12, 000 12, 000 97,755 100,688 103,708 106,820 110,024 113,325 116,725 120,226 123, 833 4,140 4,264 4,392 4,524 4,660 4,799 4,943 5,092 5,244 37,800 38,934 40,102 41,305 42,544 43,821 45,135 46,489 47,884 50,500 52,015 53,575 55,183 56,838 58,543 60,300 62,109 63,972 3,500 3,605 3,713 3,825 3,939 4,057 4,179 4,305 4,434 12,703 13,084 13,477 13,881 14,297 14,726 15,168 15,623 16,092 183,470 190,000 195,000 200,000 210,000 210,000 210,000 210,000 210,000 118,451 121,412 124,448 127,559 130,748 134,670 138,710 142,872 147,158 74,000 73,760 73,500 73,220 72,920 72,600 72,260 72,900 4.431.426 3.379,098 3,823,194 3,272,974 3,403,187 3,709,531 3,796,527 3,885,992 3,978,999 38,757 -612,326 20,390 -415,497 94,888 6,882,562 6,902,953 6,487,456 229,826 717 132,126 -81, 766 849.409 6.767.643 2023 3,450,000 183, 824 93,600 76, 777 76, 777 12,000 -29, 997 72,938 63,981 y.. 301,343 125,529 2,581,353 350,000 12,000 127,548 5,402 49, 320 65, 891 4, 567 16, 575 210,000 151,572 76, 500 4,077,600 -76,260� -72,827� -72,593� -77,699 1. 383 I 6.618. 556 I 6. 545. 963 I 6.468.264 2,163,732 2,262,611 1,688,755 1,386,146 898,070 579,419 263,545 -58,221 -374,481 -687,308 -999,901 38,757 -612,326 20,390 -415,497 229,826 132,126 -81,766 -76,260 -72,827 -72,593 -77,699 183,676 183,470 190,000 195,000 200,000 210,000 210,000 210,000 210,000 210,000 210,000 123,554 145,000 513,000 267,579 748,478 658,000 450,000 450,000 450,000 450,000 450,000 2,262,611 1,688,755 1,386,146 898,070 579,419 263,545 -58,221 -374,481 -687,308 -999,901 -1,317,600 Retail Rate per 1,000 gallons, Tier 1 4.05 $4.30 $4.50 $4.50 $4.65 $4.70 $4.85 $5.00 $5.15 $5.30 $5.45 Retail Rate per 1,000 gallons, Tier 2 4.45 $4.70 $4.90 $4.90 $5.05 $5.10 $5.25 $5.40 $5.55 $5.70 $5.85 Retail Rate per 1,000 gallons, Tier 3 4.85 $5.10 $5.30 $5.30 $5.45 $5.50 $5.65 $5.80 $5.95 $6.10 $6.25 Rate increase from prior year 2.11 % 5.15°/a 3.92% 0.00% 2.83% 0.92% 2.73% 2.65% 2.59% 2.52°/o 2.46% Interest rate actual/projected 1.00% 1.00% 1.50% 2.00% 2.50% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Crystal average rate $4.33 $4.60 $4.80 $4.80 $4.95 $5.00 $5.15 $5.30 $5.45 $5.60 $5.75 Unit sales (1,000 gallons) 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 JWC operating rate, /1,000 gallons $2.75 $3.36 $3.45 $3.55 $3.65 $3.75 $3.85 $3.96 $4.07 $4.19 $4.30 JWC capital rate, per 1,000 gallons $0.33 $0.60 $0.61 $1.21 $0.15 $0.21 $0.58 $0.58 $0.58 $0.58 $0.58 Units purchased from JWC 693,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 Attachment E WATER UTILITY RATE STUDY 2014 Adopted Budget with paying for emergency wells using half cash and half internal loan Emer enc well fixed char es and per unit rate increase in addition to rate increases in the Adopted Bud et PROFIT & LOSS 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 REVENUES Water usage charges 2,600,000 2,760,000 2,880,000 2,970,000 3,060,000 3,150,000 3,240,000 3,330,000 3,420,000 3,510,000 Fixed service charges 150,000 150,000 155,882 160,294 164,706 169,118 173,529 177,941 182,353 186,765 Ermergency well fixed charge 46,800 93,600 93,600 93,600 93,600 93,600 93,600 93,600 93,600 Penalties 57,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 74,541 Special Assessments 60,000 60,000 61,500 63,038 64,613 66,229 68,216 70,262 72,370 74,541 JWC reimbursement 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Investment Income 27,000 23,300 25,331 27,723 24,812 23,118 18,535 13,921 9,624 5,585 Miscellaneous 57,000 57,000 58,425 59,886 61,383 62,917 64,805 66,749 68,751 70,814 State testing fee billed 50,000 50,000 51,250 52,531 53,845 55,191 56,846 58,552 60,308 62,118 3,600,000 191,176 93,600 76, 777 76, 777 12,000 1,714 72, 938 63,981 Internal loan proceeds 600,000 TOTAL REVENUES 3,013,000 3,819,100 3,399,489 3,502,109 3,599,572 3,698,401 3,795,746 3,893,287 3,991,376 4,089,964 4,188,965 EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC - emergency wells JWC 2 cents/1,000 gal. fee Professional/Contractual Utilities Repair & Maintenance Supplies Communications & Printing Insurance & Training Depreciation Admin. Service Charge Debt service on internal loan TOTALEXPENSES NET INCOME or -LOSS ENDING FUND BALANCE CASH FLOW Cash & Investments, Beg. of Year Net income Add back Depreciation Deduct Capital Outlay Cash & Investments, End of Year 230,449 81,183 1,908,730 229,500 12,000 94, 568 4,200 38,100 50, 500 7,600 16,265 183,676 117,472 235,494 89, 084 2, 013, 304 358,225 1,215,000 12,000 97, 755 4,140 37,800 50,500 3, 500 12,703 183,470 118,451 2,974,243� 4,431,426 38,757 -612,326 7,494,888 6,882,562 2,163,732 2,262,611 38,757 -612,326 183,676 183,470 123,554 145,000 2.262.611 1.688.755 241,381 93, 538 2,069,677 364, 500 12,000 100,688 4,264 38, 934 52,015 3,605 13, 084 190, 000 121,412 74, 000 379,098 20, 390 902.953 1,688,755 20, 390 190,000 513,000 1.386.146 247,416 98,215 2,127,627 725,760 12,000 103,708 4, 392 40,102 53, 575 3,713 13,477 195,000 124,448 73, 760 823.194 253,601 259,941 267,740 103,126 108,282 111,531 2,187,201 2,248,443 2,311,399 90,450 128,250 350,000 12,000 106,820 4, 524 41, 305 55,183 3,825 13,881 200, 000 127,559 73, 500 3.272.974 3 12,000 110,024 4,660 42, 544 56,838 3,939 14,297 210,000 130,748 187 12,000 113,325 4,799 43, 821 58, 543 4,057 14, 726 210,000 134,670 72, 920 3.709.531 275,772 114,877 2, 376,118 350,000 12,000 116,725 4,943 45,135 60, 300 4,179 15,168 210,000 138,710 72,600 796.527 -321,085 326,598 295,215 86,215 96,760 6,581,868 6,908,467 7,203,681 7,289,896 7,386,657 1,386,146 992,482 770,603 617,817 464,032 -321,085 326,598 295,215 86,215 96,760 195,000 200,000 210,000 210,000 210,000 267,579 748,478 658,000 450,000 450,000 992,482 770,603 617,817 464,032 320,793 284, 045 118,323 2,442,650 350, 000 12,000 120,226 5,092 46,489 62,109 4, 305 15,623 210,000 142,872 72,260 885.992 292, 566 121,873 2,511,044 350, 000 12, 000 123,833 5,244 47, 884 63, 972 4,434 16, 092 210, 000 147,158 72, 900 978.999 301, 343 125, 529 2,581,353 350, 000 12,000 127, 548 5,402 49, 320 65,891 4, 567 16,575 210,000 151,572 76, 500 077.600 105, 384 110, 965 111, 365 492,041 7,603,005 7,714,370 320,793 105, 384 210,000 450,000 186,177 186,177 110,965 210, 000 450, 000 57,141 57,141 111,365 210,000 450, 000 -71,494 Retail Rate per 1,000 gallons, Tier 1 4.05 $4.30 $4.50 $4.65 $4.80 $4.95 $5.10 $5.25 $5.40 $5.55 $5.70 Retail Rate per 1,000 gallons, Tier 2 4.45 $4.70 $4.90 $5.05 $5.20 $5.35 $5.50 $5.65 $5.80 $5.95 $6.10 Retail Rate per 1,000 gallons, Tier 3 4.85 $5.10 $5.30 $5.45 $5.60 $5.75 $5.90 $6.05 $6.20 $6.35 $6.50 Rate increase from prior year 2.11 % 5.15% 3.92% 2.83% 2.75% 2.68% 2.61 % 2.54% 2.48% 2.42% 2.36% Interest rate actual/projected 1.00% 1.00% 1.50% 2.00% 2.50% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Crystal average rate $4.33 $4.60 $4.80 $4.95 $5.10 $5.25 $5.40 $5.55 $5.70 $5.85 $6.00 Unit sales (1,000 gallons) 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 JWC operating rate, /1,000 gallons $2.75 $3.36 $3.45 $3.55 $3.65 $3.75 $3.85 $3.96 $4.07 $4.19 $4.30 JWC capital rate, per 1,000 gallons $0.33 $0.60 $0.61 $1.21 $0.15 $0.21 $0.58 $0.58 $0.58 $0.58 $0.58 Units purchased from JWC 693,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 Attachment F �� of Memorandum CRYSTAL DATE: February 10, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Minnesota GreenStep Cities Program Based on a report to the 2009 Legislature, the Minnesota Pollution Control Agency (MPCA) developed the Minnesota GreenStep Cities program. The program is governed by a public-private partnership of state agencies and non-governmental organizations and is led by the MPCA. The GreenStep Cities program is a free and voluntary program and is designed to help cities achieve their local sustainability and quality of life goals. The program is based on 28 best practices in five categories: Buildings and Lighting; Land Use; Transportation; Environmental Management; and Economic and Community Development. Attachment 1 is a list of the 28 GreenStep best practices. Cities determine which "best steps" they are interested in pursuing and achieve certain goals with each "best step." Other metro area cities currently participating in the Minnesota GreenStep Cities program are Apple Valley, Burnsville, Columbia Heights, Cottage Grove, Eagan, Eden Prairie, Edina, Falcon Heights, Farmington, Hopkins, Maple Grove, Maplewood, Minnetonka, North St. Paul, Oakdale, Richfield, St. Anthony, St. Louis Park, Shoreview, Shorewood, Victoria, White Bear Lake and Woodbury. Attachment 2 contains general information and history on the Minnesota GreenStep Cities program and Attachment 3 contains information on steps to becoming recognized as a GreenStep city. The City Council discussed this in 2012 and in December 2012, a vote on a resolution authorizing the city to participate in the GreenStep Cities program failed on a 3-3 vote, with one councilmember abstaining. There was discussion about whether sufficient research had been done on the program and whether the city needed to participate in the program if some of the best practices are already being done. The City Council should discuss whether it wishes to pursue additional discussion of the Minnesota GreenStep Cities program and if any additional information is needed. Attach: � GreenStep Cities is an assistance program for all Minnesota cities that supports and recognizes implementation of 28 sustainable development best practices. The best practices facus on cost savings and energy use reductions that lead cities beyond compliance and encourage a culture of innovation. Cities that implement a minimum number of best practices, organized into five categories below, will be recognized as a GreenStep City. Eaeh best practice can be implemented by completing one or more specific actions from a list of four fio eight actions. A city's accomplishments are recognized on the GreenStep website. Implementation of additional best practices will garner additional recognition. Visit www.It�nGreenSt�p.ar� to tearn more about this program, to see what cities have accomplished, and to understand how your city can become involved. GreenStep's 28 Best Practices Buildings and Lighting � �� 1. Efficient Existing Public Buildings: Assess and finance energy and sustainability improvements of �: � � existing structures. � � �� ,� � tf� 2. Efficient Existing Private Buildings: Assess and finance energy and sustainability irnprovements of existing structures. 3. New Green Buildings: Construct new buildings to meet or qualify for a green building standard. 4. Efficient Building � Street Lighting and Signals: Improve the efficiency of public and private lighting and signals. 5. Building Reuse: Create economic and regulatory incentives for redeveloping and repurposing existing buildings before building new. Land Use 6. Comprehensive Plan and Implementation: Adopt a Comprehensive Plan and tie regulatory ordinances to it. 7. Efficient City Growth: Promote financial and environmental sustainability by enabling and encouraging higher density housing and commercial land use. 8. Mixed Uses: Develop efficient and healthy land patterns. 9. Efficient Highway-Oriented Development: Adopt commercial development and design standards for highway road corridors. 10. Conservation Design: Adopt development ordinances or processes that protect natural systems. .. . 11. Complete Green Streets: Create a network of multimodal green streets. 12. Mobility Options: Promote active living and alternatives to single-occupancy car travel. 13. Efficient City Fleets: Implement a city fleet investment, operations and maintenance plan. 14. Demand�Side Travel Planning: llse Travel Demand Management and Transit-Qriented Design. Environmenta) Management 15. Purchasing: Adopt an environmentally preferable purchasing policy. 16. Urban Forests: Increase city tree and plant cover. 17. Efficient Stormwater Management: Minimize the volume of and pollutants in rainwater runoff. 18. Parks and Trails: Enhance the city's green infrastructure. 19. Surface Water Quality: Improve lacal water bodies. 20. Efficient Water and Wastewater Facilities: Assess and improve drinking water and sewer facilities. 21. Septic Systems: Implement an effective management program for decentralized wastewater treatment systems. 22. Solid Waste Reduction: Increase waste reduction, reuse and recycling. 23. Local Air Quality: Prevent generation of local air contaminants. . . . . . �- - •. - 24. Benchmarks & Community Engagement: Adopt outcome measures for GreenStep and other city sustainability effarts, and engage community members in ongoing education, discussion, and campaigns. 25. Green Business Development: Support the expansion of the green business sector in your city. 26. Renewable Energy: Remove barriers to and encourage installation of renewable energy generation capacity. 27. Local Food: Strengthen local food and fiber productian and access. 28. Business Synergies: NetworkJcluster businesses ta achieve better energy, economic and environmental outcomes. Minnesota Gre2nStep Cities grew out of a report to the 2009 Legislature. The program is governed by a public-private partnership of state agencies and non-governmental organizatians and is led by the MPCA. � �� i �r, �. � '' I�� I� I� �� Ij�� i I s III I ��j�� I� � � � II j� w �a�F � � �� I allct: i � n �.��r� . . � ��°:, � � � � . �y � � x� � `� � v e '�� , b ' 1 � r Mi��.neso�a Gre�n��ep Cities Home � About ( The 28 best praciices � Become a GreenStep City � Madei Qrdinances � Ciry log-in � Contact/Feedback • "" "� i �� M r Make pianning and tracking easier: download this spreadsheet that Iists aIi 168 unique actions for aIl 28 best practices. An online version (see view-only �xampi�) can be shared with, and edited by, multiple staff members, citizens and elected officials. E -mail Amir° Nadav, Great Plains Institute, for online access rights. Cities that impiement a minimum number of best practices organized into these five topfcal areas wili be recognized as a GreenStep City. See VvhaPs required to be a GreenStep City? • Cities should claim credit for best preckices already impieme�ted_ Adding best practices over time will garner additional recogniflon_ • For each best practice, and depending on city category (A, B or C}, a city needs to complefe one or more actions from a list associated wlth the best practice. See What category is my city in? . . . • 11. Gomplete Green atreets: Create a �° ��, network of muitimodal green streets that add ��*� vaiue to the surrounding properties. '� � t 12. Mobility Options: Promote active transportation and alternatives to single-occupancy car travel. 13. E�cient City Fieets: Impiement a city fleet investment, operations and maintenance plan. 14. demand-Side irave! Pianning: Implement Travel Demand Management and Transit-Oriented Design fn service of a more walkab(e city. Buildings anti Lighting 1. Efficien4 Existing Public �uildings Benchmark energy usage, identify savings � opportunities in consultation with state programs, utilities and others to implement cost-etfective energy and sustainabiGty improvements. 2. Efficien4 Existing �rivate Buildings: Provide incentives for energy, water and sustainability improvements in existing structures. 3. New Green Buildings: Consfruct new buildings to meet or quafify under a green buiiding framework. A. Efficient Qutdoerr Lighting and Signais: Improve the efficfency of street lights, traffic signals and outdoor public lighting. 5. 6uilding Reuse: Create economic and regulatory incentives for redeveloping and repurposing existing buildings before building new. Environmental N9anagement 15. P'urchasing: Adopt environmentally preferable purcYtasing poBcies and �. ; �� practices. 18. Urban Forests: Add city tree and pianf cover that increases community health, wealth and quality of fife. 17. Efiicien# �tormwater Management: Minimize the volume of and poliutants in rainwater runoff_ 18. Parks and irails: SuppoR active lifestyles and property values by enhancing the city's green infrastructure. 19. Surface Water Quality: Improve Iocai water bodies. 20. Efficienf Water and Wastewater FaciliYies: Assess and improve city drinking water and wastewater facilities. 21. Septic Systsms: Impiement an effective management program for decentralized wastevrater treatment systems. 22. Solid Waste Reductian: increase waste reduction, reuse and recycling. 23. I.ocal Air Quality: Prevent generation of iocal air contaminants Minnesota Pollution Control Agency ( Gontact ; Web site policy .� Stay Connected Pa�� 1 oi� I � 3earch � bc 6. Comprehensive Ptan and � � ` � Implementation: Adopt a Comprehensive ', ��rt ,��` ,� Plan and tie regulatory ordinances to it o+�.. � �� r � 7. Effieisnt City Growth: Promote financial and environmental sustainability by enabling and encouraging walkabie housing and commercial Iand use. 8. Mixed Uses: Develop efficlent and healthy iand pattems that generate community wealth. 9. 8tficienE Hic�hway-Qriented Developmen4: Adopt commercial development and design standards for highway corrldors. 10. Conservation Design: Adopt developmeni ordinances or processes that protect natural systems. Ecanomic and Community Developmenf 24. �encl7marks E� Camrnunity Engagement: Adopt outcome measures R for GreenStep and other city k"�' sustainabi6ty efforts, and engage . community members in ongoing educafion, dialogue, and campaigns. 25. Green Elusiness Development: Support expension of the city's green business sector. 26. Renewable Energy: Remove barriers to and encourage installafion of renewable energy generation capacity. 27. �ocal Food: Sfrengthen local food and fiber production and access. 28. Business Synergies: Network/cluster businesses to achieve better energy, economic and environmental outcomes. http://greenstep.pca.state.mn.us/bestPractices.cfm 2/10/2Q 14 lVlilln�sata Gre�n�t�p Cities 1 Y '� , �,! �� Home � Ahout � The 28 best practices � Become a GreenStep City � Model Ordinances ( City log-in � Contact/Feedback The Mir�rtesota �re�r��p Ci�ie� Progr�m History and development L�urinc� fai! 26Q7, Minnesota`s Gfea« Ener�y Resource Te�ms (GERTs} heEd rer�ionaG Ilstening sessions around the siaie to discuss eammuniry-based �nerg}� o�pnrtuYlities and th� siate's Nexf G�ner��lon En�rgy Flct of 200�- The iciea was raised af creating a sustainabie ciCles ��eagram, f;ee to cifies, th�( +r�oufd chalienge, assist a��d recag�2lze cities that were "green stars." This idea vaas tai<en u� by th� 20�8 Legislature, �vhich direcCed the MPCIt�, the Qiv(sl�an of Energy Resources at the Minnesota Department of ��mmerce, and CERTs to recommend actians cities co��id take on a valunt�ry bas(s. � k�ose r2commendations are contairied in tl�e re�or� Minnesota GreenStep Cities. Reereser.tatives from clazens of cities, naE�-profit argar�izafions, b�isinesses a�id s(ate c�overnrrienf ag�neies provicieci the oufiline for wh�t i�as been developed as ihe M(nnesofa Gree��Sie;� C[tles program, uvhic,h began fn Ju�ie 201 a '� Search � M Stay Cannected � :� ti ,s �� ; �+a : �;�:�i�j'°i' ,�•"��,; In May 2012 the Gr2enStep Gities �rograrn received awards in Ehe �ategories af Sustainabie Communities and 2J12 PartE�ership of the Year fram th� Minnespia organlzat�an Environn�i�ntal iritlativ�- The awards honar p�rtnerships; (t�spfre afher org�nizatlon5 fo create slmila; orojzcts, and encaurat�e cailabarative approaches to ei�vironmenta! r�robi�rr� soiving- Ove; 340 attenciees ai the aw�ards clinna�� voted amo�2g the 15 finalists nominafed for YEie 20't2 Partnership Qfi the Year_ Resources: Background and promotion A vzriery c�f resourees has b�en c^,reaied t� help expiain th� �rograr,� • GreenStep Notabfes: Activities by cities through GreenStep's second year • Fact sheet � PowerPoint presentatior� (May 2013 - 3Mb) • A short introductory videa created by the Great Plafns Instifute • Green Cities: Leading the Way fs a 27-minute documentary highligfifing sustainability measures being taken by four trailblazing Minnesota cities. Bamesville, Elk River, Minneapolis, and New Ulm. • Reiated: Case studies of sustainable action by cities compiled by the League of Minnesota Cities and the state Auditor. Partner organizations Participating citfes earn sty6sh awards in the form of °recognition blocks" made from reclalmed urban wood- When a city completes step three, it will have a set which recreates the logo af GreenStep Gities and refiects the commmunity's sustained commitment and continuous improvement. Of the organiz�t(oi;s that cre�teei fhe 2Q09 repo;t to the �oc�islature, this gr�u� belo4v meels bi-montMiy �s tPse Careen5te�a Glt(es vvo�'king committee, eoniribuiing time anel f�nding to im�i�i�ent GreenStep Cifies pepgram_ Each sprh�g tl�e commlYte� organizes a revic�rl af the GreenStep progra�a�, whic� i��ciudes reeomme��datians from th�; pukrl�c; partic(pet(ng citi�s, stafe agencEes, top[e experts, ar�c! th�e �nague a� D�tinnesoEa Giti�s The c�mmittee also works wiCi� the League, which rec�gnizes Gree:nStep cities eacli June. Minnesota Potiutian CamrotAgenty Minnesota Pollution Control Agency Philipp Muessig, GreenStep Cities Coordinator Phi lipp. muessig @state. m n. us 65i1757-2594 Clean Energy Resource Teams Lissa Pawiisch, Statewide Coordinator Paw10048@umn.edu 612/624-2293 League of Minoesota Cities Don Reeder, Publlc Relations Manager dreeder@Imc.org 651(215-0031 i tita�aRT p�.RIN� IN�TITUY� C,reat Plains Institute Lola Schoenrich, Senior Program Manager, Energy Efficiency Ischoenrich@gpi sd. �e4 612/278-7154 Urban Land Institute Minnesota KPistina Smitten, GreenStep Cities Project Manager ksm itten@sm ittengroup. com 651l246-9443 Izaak WaRon League - PAinnesata Division Michelle Schroeder, pirector at l arge sustainableike@hotmail. com 612(388-5623 http://�reenstep.pca.state.mn.us/aboutPro�ram.cfm 2/10/2014 Minnesota Gr�enSt�p Cities �� c,�cu� �� tNN�SC�TA �I71 [S l�.tYt5t0t1�0�.:. � �:kN�,uwHaboN+tw+.rtt ni Camaaecm . Minnesota Dept. of Gommerce, Division of Energy Resaurces Eric Rehm E ric. Rehm @state. m n. us 651/296-5446 Pa�� 2 ot 3 Program funders ir� a�3dition fo sfaff fime contribGEted E�y the MPCA a��d the Division of Energy Resources to vvc�rk on the GreenStep �ragram, severai funelers su�p�rt tl5e st�f€ time ofi persoF�nei f��an�� fhe five ��on-proft Gree�7Step parfr�er orc�anizat(ons. Others �vishing tc, sap�aaiE the prc�gr�m maY eontaef Lala SCh4enriCh of the Great Piains InstiCute Tf�e GreanSiPp program greafiy a�a��reciates ih� suppprt or tize fallovvir�g Urganizat(ons: • Waimart Foundation • McKnight Faundation Annual GreenStep City awards Each ,lune the League of M9nnesota Gities formaliy recognizes �II ne�� arrd continuing GreenStep cit(es aE its annuai eonference �ecognitio�i is based u�on a review �f city-repart€:d pi ogress Eoward e,on�pleting actions. As cities compleEe sCeps one, tw� and three, they eam styilsh aw�r�ds in th� ic,rm of"recogn(tion bloe,i<s" made from i��laim�d urt�an wood- �Nnen a city comp[etes step three, it 4vili h�ve a set which recreates the €o�o of GreenStep Citles anci refiects fhe camrt�munity's s��st�ineci corriinitmenf a.iii continuoas improv�mcnf. Created with flickr slideshow. Award spansors Businesses and vther orGaniz�tlons rr��;� b-�cc�n�e C��eenStep Cl4ies r�wa�cis Sponsors and ='ecaEve visibillty 2ach Ji.ane, when GrePnSte�a Gities ar� reeognized at tha ann�ia! conference of the ��ague of Minnesaia Glfi�s Businesses and e�ther organlzations, esp�t;iaily those �rQvlding assistanc2 tc� cities working an in2�aie��enting best �ractices, ara encauraqec! fc� contact the LMC uuprking Committee member far mar� defi�ails- 5pa;iaors of the 2013-2014 GreenStep Gitie� ANrards Ameresco - Green, Glean, Sustainab�e GenterPoint Energy CR Planning - Community Resources Finance & Commerce Minnesota Dept. of Cammerce, Division of Energy Resources http://greenstep.pca.state.mn.us/aboutProgram.cfm 2/10/2014 Minriesota Gre�n�tep Cities Home ( About � The 28 best pracBces � Become a GreenStep City � Model Ordinances � Ciry log-in � ContackjFeedback �'ag� 1 ot � �--Search� 5c�.'�.. ,;.. Stay Connected �te�� :e� b�cc�c�ir�g r�coc�r�iz�d as � C�reer��tep city Of Minn�sofa`s 855 eifies, approxirnately 500 are ur�der 1,�QC �i� populatian, 83 r�o are under 5,0�0 In popuiaflan, and 35 h�ve a�uapuiat�on ov��` 25,000_ Vuth suel� a diversity of eities, no one sef af Earoe�ss st�ps wii! fit ali citles in or�ar�izing work to become a GreenStep City CJ�per�ding �n your city, work may start mt>stly at th�e eity staffi, c(fize�� comm�ss'ron �r city cou��cl iev�i and it ae�ell into exist(nc� plans anci effor��, mav}ng lat�r ta incorporate anci ieverage �uc�rk efForts by ci�nc organizaticr�s Or �he- lmpetus for impiemer�ting GrAenStEp best practices n7ay start livith a e,lvic grau�a and be n�ost!y done by comfnunit� merot�ers and �.��nmun!ty orgaF?Izations, �N�Ch the city� courrcii in a suppor!sue and acfive role as neeclec3. Thus the a6brevia(ed fist of organizing steps beiouv mus+ be seeR as � rough guid�, to oe aclapted by each ciry. For more detaiCs �mcler each step, download the fuli Organizing Steps Guide k�c'i�d eomnr�ar7ity {ee�owl�cl�e ao€d intere�4. • Anyone can start this. � Determine into which category your city Pits. • 8ecome familiar with GreenStep best practices. • Talk with key people and organizations in your city. � Invite, ss needed, a GreenStep pragram representative to your city • Canduct an inventory o4 compieted, planned and desired besk practices. • Discuss with an official city body. �° �pp�-tave �t e`st�r counco[ �e�c,tuficrn io w€arlc tc�w�rd �re.�n�tep C�itae� �..� reco�r�i�ian. .�,.,wc +�; � • Use the sample resolution. • Introduce a resolution to the cfty wuncil. • Specify a GreenStep coordinator and a few best practices to impiement. • E-mali yaur city resolufion and GreanStep cantaet informatian to the MPCA. Congratulations! You are now a Step Ooe GreenStep City1 Use Step One recognition artwork/materials ifound on your city log•in paga} to Iet others know of your accompiishment. Formal recognition of Step One cities takes piace each June af the annual League of Minnesota Cities conference. �%a�t ir�itial ir��oc•rttatioa� e�n tlae �re�ri�t��a �e�i�s wa�b �it� vi� �sau�- lo�- in ET� ja • Enter simple information about your city. • Provide brief detaii on best practices previousiy impiemented. �et czrgae�iaeei tc� t�e�6n wrart� ear� in��lert�enti�rg be�t }a��aegA�e�. As needed, educate city staff and officlals about sustainabflity- Co�vene a smail working group. Specify implementation action(s} and a few lead peop�e. Prepare a simple work pian far implementing selected best practices. Present the best praclice plans to a city body or to the city council as appropriate. Irr��alervger�t 6est pr��ficc�. • Keep everyone moving and celebrate success. • Clarify, as needed, what constitutes completing an action with the MPCA GreenStep program coordinator. •�riefiy describe implemented best practices on the GreenStep web site. �Nit�t �l`� th� t�ene(its CO b@i[1C� a �rr�enStep City? a� �/1l�}c1t`S required ta be a GC@�C1St2(� Clty? http://greenstep.pca.state.mn.us/steps.cfm 2/10/2014 lVlinn�sata C�r�en�t�p (_'iti�s Congratuiations! When you have implemented any $ 6 or 8 best practices (depeneiing on your city categoryj you are now a Step Two GreenStep City! Use Step Two recognition artwork/materials (found on your city log-in page) to Iet others know of your accompiishment. Formal recognition af Step Two cities takes piace each June at the annual League of Minnesota Cities conference. itee� vuot•k6r�q an b�st �r�ctices, � Implementing a particular best prectice action may take months or one to two years. � Be alert to opportunities to complete muiliple best practice actions at once. � Check back wlth the city council as needed. � Report yearly to communify members. • As your work proceeds, give us feedback on the program. .... .._. .._. ..... .__ _... ...... ...... .._. ...... Congratulations! When you have implemented 8, 12 or 16 best practices (depending an your city category) eiistributed across the five topical areas and including a few required best practices, you are now a Step Three GreenStep City! Use recognition artwork/materiais (fouod on your city log-in page) to let others know of your accomplishment. Formal recognition of Step Three cities takes place each June at the annuai League of Minnesota Cities conference. �r��n�t�p t;dties �te� Fot�r GreenStep Cities Step Four program requirements wfli be developed during 2012, as we leam from cities during 2010 and 2011, that challenge recognized GreenStep Cities to implement more actions and thus be recognized for these accomplishments. We think GreenStep best practices wili result in multip�e benefits for your city and thaf you'II want to continuously work on best practices that make your city more sustainabie. . Minnesota Pollution Gontrol Agency � Contact ! Web site pa6cy ra�e � or � http://greenstep.pca.state.mn.us/steps.cfm 2/10/2014 °"�Y�°`�� MEMORANDUM CRYSTAL DATE: February 11, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager Chrissy Serres, City Clerk SUBJECT: Liquor Licenses At its January 21 work session, the City Council asked staff for additional information regarding the staff time and costs associated with processing liquor licenses/wine and beer licenses. Attached is a summary of the licensing process, which includes approximate staff time and costs. The attachment reflects a seamless liquor licensing process from start to finish, however that is rarely the case. Staff time can vary depending upon a variety of factors such as specific business license requirements and other circumstances that may arise throughout the process. Additional staff time is also required to manage compliance checks, enforcement action, maintain accurate records, and provide extra assistance to non-compliant licensees. The City Clerk, Police Department, City Attorneys, and Finance Department may be included in any of the above regulation and management of liquor licenses. An average cost for these services can range from $4,000 - $6,000. Due to costs associated with regulating and managing liquor licenses, staff proposes the following fee increases: Liquor Off sale 3.2 malt liquor: On sale 3.2 malt liquor: On sale wine premises seating 25-99: On sale wine, premises seating 100+: Dual on sale wine/beer, premises seating 25-99: Dual on sale wine/beer, premises seating 100+: Current annual fee $50.00 $522.50 $500.00 $1,000.00 $1,022.50 $1,522.50 The Council should discuss any changes to the liquor license fees. Proposed annual fee $100.00 $550.00 $2,000.00 flat fee $2,000.00 flat fee $2,550.00 flat fee $2,550.00 flat fee Page 1 of 1 Liquor License Staff Time Summary STEP ONE - New Business Tnformation Form (BTF): Staff involved in responding to a new liquor license establishment: o Community Development Director — compile comments from staff and issue BIF letter to applicant o City Planner - make zoning determination and transmit findings to CD Director o City Clerk — determine licensing requirements and provide comments to CD Director o Building Official — Provide comments to CD Director regarding process for obtaining permit applications, inspections, certificate of occupancy, etc. o West Metro Fire-Rescue District — create separate response letter to applicant regarding fire code requirements, inspections, etc. STEP TWO - City Clerk: • Prepare appropriate City and State liquor license application forms for applicant • Meet with applicant to review license application forms, city ordinances and applicable laws • Receive and review application forms and verify application is complete, which includes ensuring the application has been completely fill out and all required supplemental information has been submitted, such as purchase or lease agreements, Articles of Incorporation, by-laws, addendum for corporations, etc. as applicable per business • Verify business name/information witb the Secretary of State's Office (online verification of information is available but additional follow-up via phone, email, etc. may be required) • Verify Tax ID numbers with the MN Department of Revenue (via phone - online verification not available at this time) • Review certiiicate of insurance for proper information and ensure it meets State requirements — additional follow-up with insurance company is typical via email and/or phone • Forward application documents to City Attorney for review (preparing documents for scanning, copying, emailing and/or mailing etc.) • Forward background forms to the Police Department to conduct applicable background checks (creating memo, copying, etc.) • Verify with State the required inspections per establishment; follow-up with State, applicant, and city staff as appropriate STEP THREE - Police Department: • Records/Office Manger processes various records checks • Deputy Chief or Lieutenant conducts further background checks in which the applicant and references are contacted via phone. This person also creates a written report to the Police Chief and City Clerk of the findings. STEP FOU�R - City Attorney: • Review applications and discuss issues with City Clerk STEP FIVE - City Clerk: • Once background is clear and City Attorney has completed his review of the application information, City C1erk contacts applicant to schedule a date for public hearing � City Clerk prepares notice for the public hearing and forwards to SunPost for publishing (10 day prior to Council meeting) STE�P SIX - Engineering/GIS: • Researches properties within a 500' radius and creates address labels and a map for City Clerk STEP SEVEN - Administrative Support Staff: • Collect and process licensing fees • Processes public hearing notice mailing to applicable properties (stuffing and labeling envelopes, mailing, etc.) • Data entry of applicant information in the licensing software program STEP EIGHT - City Clerk: • Prepares staff report %r Council meeting and Public Hearing • Complete processing of State forms after Council action (Chief to sign State applications) and mail required documents to State for processing and approval (On-line processing of liquor licenses is not yet available) • Fo11ow-up with State regarding licenses, coordinate required State ]iquor ]icense site inspection with applicant • Once the State approves the license(s), process city license(s) and notify applicant • Follow-up witb building, health and fire departments to ensure all outstanding orders and inspections have been complied with before issuing license The process for new liquor licenses is 4- 8 weeks depending on the license requirements and specific circumstances. Departments Community Development Administration. Engineering/GIS Police West Metro-Fire Rescue District City Attorney Total Average Average Time 1.5 - 3 hours 12 - 18 hours 1 - 2 hours 6 - 8 hours 1 - 2 hours 1 - 3 hours 22.5 - 36 hours 29 hours Average Costs $100 - $200 $650 - $1,000 $50 - $100 $450 - $800 $60 - $ l20 $150 - $450 $1,460 - $2,670 $2,065.00 ��. Memorandum ��fi�L DATE: February 11, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Commission Liaison Updates Councilmembers are appointed as liaisons to the various advisory commissions. The Council has had discussions about wanting to be better informed about the activities of the various commissions. At the second work session of each month, there will be a standing agenda item for reports from the liaisons to the following commissions: - Environmental Quality Commission - Human Rights Commission - NWHHSC Advisory Committee - Parks & Recreation Commission - Planning Commission