2014.01.21 Council Meeting Packet4141 Douglas Drive Nortb • Crystal, M�innesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
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Posted: January l6, 2014
City Council Meeting Packet for
Tuesday, January 21, 2014
MEETING SCHEDULE
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Council Work Session to discuss:
6:30 p.m. • Change in liquor Conference Room A
license/pawnbroker fees
• Council salaries
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately after the
Regular City Council EDA Special Meeting Council Chambers
Meeting
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
4141 Douglas Drive North • Crystal, Minnesota 55422-1696
TeL• ('763) 531-1000 • Fax: ('763) 531-1188 • www.crystalmn.gov
CRYSTA� CITY COUNCI�
WORK SESSION AGENDA
Tuesday, January 21, 2014
6:30 p.m.
Conference Room A
Posted: January 16, 2014
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the work session of the Crystal City Council was held at p.m. on Tuesday,
January 21, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota.
I. Attendance
Council members Staff
�ibby Norris
�
Selton
Therres
Adams Revering
Budziszewski Serres
Deshler
Hoffmann
II. Aqenda
The purpose of the work session is to discuss the following agenda items:
■ Change in liquor license/pawnbroker fees
■ Council salaries
III. Adiournment
The work session adjourned at p.m.
Auxiliary aids are availab/e upon request to individuals with disabilities by calling the City C/erk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 719 or 1-800-627-3529.
°"�Y�°`��� MEMORANDUM
CRYSTAL
DATE: January 14, 2014
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SUBJECT
Mayor and City Council
Anne Norris, City Manager
Chrissy Serres, City Clerk
Liquor License and Pawnbroker Transaction Fees
At its November 14 work session, the City Council discussed the 2014 budget which included
increases to certain liquor license and pawnbroker transaction fees. Due to costs associated
with regulating and managing liquor licenses and pawnbroker transactions, staff proposes the
following fee increases:
Li uor
Off sale 3.2 malt liquor:
On sale 3.2 malt liquor:
On sale wine premises seating 25-99:
On sale wine, premises seating 100+:
Dual on sale wine/beer, premises seating 25-99
Dual on sale wine/beer, premises seating 100+:
Current annual fee
$50.00
$522.50
$500.00
$1,000.00
$1,022.50
$1,522.50
Proposed annual fee
$100.00
$550.00
$2,000.00 flat fee
$2,000.00 flat fee
$2,550.00 flat fee
$2,550.00 flat fee
Additionally, current wine and beer license fees in neighboring cities are as follows:
Cit Off Sale 3.2 Malt On Sale 3.2 Malt Wine
y Liquor Liquor
Brookl n Center $100 $500 $2,000
C stal $50 $522.50 $500 or $1,000
Golden Valle $150 $500 $2,000
New Ho e $100 $500 $2,000
PI mouth $100 $500 $2,000
Robbinsdale $100 $550 $2,000
City Code Section 1000.05, Subd. 2. provides the City Council may consider increasing liquor
license fees after a public hearing.
f�1�i1•'Tt•l:t�i
Electronic transaction fee:
Manual transaction fee:
Current fee
$2.00 per transaction
$2.50 per transaction
Proposed fee
$3.00 per transaction
$3.50 per transaction
A public hearing is not required for pawnbroker fee increases; however City Code Section
1177.05 does require licensees to be notified 30 days prior to implementing the adjustment.
The Council should discuss the proposed liquor license and pawnbroker transaction fee
increases.
Page 1 of 1
�,rY'ror
emorandum
CRYSTAL
DATE: January 13, 2014
TO: Mayor and City Council
�
�'r#� ,
FROM: Anne Norris, City Manager ��
SUBJECT: Council Salaries
: _ . c�;Zs1�P►1��
In 2005, the Council adopted a resolution establishing a procedure for setting mayor
and council salaries. In each electian year, the Council will consider salaries for the
next two calendar years after the election and will base increases on the average
increases with all bargaining units in the city for the preceding two years.
• . ••
• . .•
• . •
Average
1%
1%
2-year Average (2012 and 2013}: 1%
2014
Not settled
2%
Not settled
7
There were no increases in Mayor and Council salaries for three years, 2009, 2010 and
2011. There was a 1% increase each year in 2012, 2Q13 and 2014.
The Council should diseuss what, if any, increase is appropriate for Mayor and Council
salaries for 2015 and 2016.
AttaGI1:
CITY OF CRYSTAL
RESOLUTION #2005- 9 �
, RESOLUTION ESTABLISHING PROCEDURE FOR
MAYOR AND COUNCIL SALARY INCREASES
WHEREAS, the City Council may establish salaries for the mayor and council by
ordinance; and
WHEREAS, salaries for the mayor and council members are specified in City
Code, Section 211.01; and
WHEREAS, Minnesota Statutes, Section 415.11, Subd.2, provides that no
change in salary may take effect until after the next succeeding city election; and
WHEREAS, the Crystal City Council desires to establish a routine procedure and
practice for periodic review and increase of mayor and council salaries.
NOW, THEREFORE, BE IT RESOLVED, by the Crystal City Council as follows:
1. No later than March 1, 2006 and March 1 of each subsequent year in which a
city election is held, the Council will consider the first reading of an ordinance
amending Section 211.01 to increase the mayor and council salaries
according to the following principles:
A. Salaries will be increased for the next two calendar year period,
commencing with the year following the election.
B. In each of the two years, mayor and council salaries will be increased
by the same percentage as the average percent increase from wage
settlements with all bargaining units in the city for the two calendar
years pceceding the election year:
2. Notwithstanding anything to the contrary herein, this resolution is intended as
a statement of current policy. No salary change will be effective until approval
of an ordinance amending Section 211.01, and the Council may approve
salary increases that depart from the procedures and principles in this
resolution at its discretion.
Adopted this � day of Q�PC u!2005
ATTEST:
.
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Jan Lewis, City Clerk
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THE CITY MANAGER'S COMMENTS ARE BO�DED.
Git� Ccaur���l M��t��g
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January 21, 2014
7:00 p.m.
Council Chambers
I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
II. COUNCIL MEETWG MINUTES
The Council will consider the minutes from the following meetings in a single motion:
a. The Council Work Session from January 7, 2014; and
b. The Regular City Council Meeting from January �, 2014.
III. CONSENT AGENDA
The Council will consider the following items, which are routine and non-controversial in
nature, in a single motion:
1. Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
2. Approval of disbursements over $25,000 submitted by the Finance Director to the City
Council, a list that is on file in the office of the Finance Director;
3. Approval of setting a date and time for the Local Board of Appeal and Equalization
Meeting at 7:00 p.m. on Tuesday, April 1, 2014;
4. Approval of a resolution authorizing 2014 Police Equipment Revolving Fund (PERF)
purchase for two Police patrol vehicles and one unmarked Police vehicle; and
5. Approval of solicitation licenses for James Harper and Tony Vauricka of Window
Concepts of Minnesota, Inc. to go door-to-door in Crystal through December 31, 2014,
offering free estimates and scheduling appointments for home improvement projects.
IV. OPEN FORUM
(Open forum is a time for individuals in the audience to address the Council on subjects
not on the regular Council agenda. lndividuals are asked to step up to the podium and
speak clearly into the microphone. You are allowed 3 minutes to make your comments
and no items may be addressed more than ten minutes. The Council will not take action
on items discussed during open forum or discuss matters under pending or threatened
litigation; however, the Council may add the item to a future meeting agenda and ask city
staff for follow-up.
Crystal City Council Meeting Agenda
January 21, 2014
No comments will be taken during tonight's Open Forum regarding the Ramirez matter or
Officers Watt and Erkenbrack or other current employees. The Council is well aware of
the issues and concerns of inembers of the community group, Communities United
Against Police Brutality and Crystal residents. The group's members have attended many
city council meetings and have been in contact by telephone, email and written letter. The
city has responded many times to requests for information. The city will provide any public
information available in the future. Citizens are invited to communicate with city staff or
the Mayor and Council by email or letter about this or any other topic.)
V. REGULAR AGENDA
1. The Council will consider setback variances for a detached garage at 4952 Quail
Avenue North.
The garage for the home at 4952 Quail is lawfully non-conforming because the
roof overhang on the Quail side is within 6 inches of the property line. In order
to expand the garage and non-conforming use, a variance is needed to the
setback requirement. At its January 13 meeting, the Planning Commission
unanimously recommended denial of the original variance to expend the
existing garage. However, the Planning Commission voted unanimously to
recommend approval of an alternate variance to allow a future, new garage to be
as close as 1 foot to the north side lot line. The condition of this approval is that
the new garage's gable runs north-south.
2. The Council will consider a resolution ordering construction of emergency water
supply.
The three city councils of the Joint Water Commission (JWC) have been meeting
over the last several years to move forward with planning for and construction
of an emergency water supply system. At its meeting on January 9, the three
city councils all agreed to adopt resolutions ordering construction of the
emergency water supply system. At a future work session, the City Council will
discuss options for paying for Crystal's share of this project.
3. The Council will consider formulating Final Written Offers to acquire properties for a
new Public Works facility (CLOSED SESSION):
• P.I.D. 09-118-21-24-0015 (address unassi�ned)
• P.I.D. 09-118-21-24-0016 (5027 West Broadway)
• P.I.D. 09-118-21-24-0017 (5025 West Broadway)
• P.I.D. 09-118-21-24-0018 (5017 West Broadway�
• P.I.D. 09-118-21-24-0061 (4947 West Broadway�
At its January 7 meeting, the City Council authorized acquisition of 5 parcels on
West Broadway for a Public Works facility. The next step is to have a closed
session to discuss acquisition costs and offers.
Page 2 of 3
Crystal City Council Meeting Agenda
January 21, 2014
4. The Council will consider contract for architectural services with Kodet Architectural
Group �td. for design of the future Public Works facility.
City staff and the City Council have worked with Kodet on analyzing options for
an updated Public Works facility. Now that the Council has authorized
acquisition of the site, detailed architectural and construction plans need to be
developed. Recommend approval of the contract for architectural services with
Kodet Architectural Group �td.
VI. INFORMATION AND DISCUSSION
a. The next City Council Meeting begins at 7:00 p.m. on Monday, February 3 in the
Council Chambers at City Hall.
VII. ADJOURNMENT
VI11. MEETING SCHEDULE ON JANUARY 21 2014
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Council Work Session to discuss:
6:30 p.m. • Change in liquor Conference Room A
license/pawnbroker fees
• Council salaries
7:00 p.m. Regular City Council Meeting Council Chambers
Immediately after
the Regular City EDA Special Meeting Council Chambers
Council Meeting
Have a great weekend! City offices are closed Monday, January 20 in observance of
the Martin King �uther, Jr. holiday. See you at Tuesday's meeting.
Page 3 of 3
Crystal City Council Work Session minutes January 7, 2014 2663
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the
City Charter, the work session of the Crystal City Council was held at 6:20 p.m. on
Tuesday, January 7, 2014 in Conference Room A at City Hall located at 4141 Douglas
Drive, Crystal, Minnesota. Mayor Pro Tem Deshler called the meeting to order.
I. ATTENDANCE
The city clerk recorded the attendance with the following members:
COUNCI�:
STAFF:
II. AGENDA
Hoffmann, Libby, Peak, Selton, Adams (arrived at 6:26 p.m.), Budziszewski,
and Deshler.
City Manager A. Norris, Community Development Director P. Peters, Gity
Planner J. Sutter, Public Works Director T. Mathisen, Finance Director C.
Hansen, City Attorneys M. Norton and B. Lindall, Police Chief S. Revering,
and City Clerk C. Serres.
The Council and staff discussed the following agenda items:
• Public Works Site Acquisition
• Joint Water Commission (JWC) financing plan
III. ADJOURNMENT
The work session adjourned at 6:52 p.rn.
Jim Adams, Mayor
ATTEST:
Chrissy Serres, �ity C
Crystal City Council Meeting Minutes January 7, 2014
..�
I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE
Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was
held on Tuesday, January 7, 2014 at 7:01 p.m. in the Council Chambers at 4141 Douglas
Drive in Crystal, Minnesota. Mayor Adams called the meeting to order.
:• ��
Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city
clerk recorded the following attendance:
COUNCI�
Present: Hoffmann, Libby, Peak, Selton, Adams, Budziszewski, and Deshler.
STAFF
City Manager A. Norris, City Attorney M. Norton, Community Develo
Public Works Director T. Mathisen, City Planner J. Sutter, Police Ch
w. reters,
, and City Clerk
C. Serres.
PLEDGE OF A�LEGIANCE
Mayor Adams led the Council and audience in the Pledge of Allegiance.
PRESENTATION OF AWARDS
West Metro Fire Auxiliary President Liz Adams presented awards to the winners of the
Crystal Sparkles contest.
Residential - Single Family
a. First Place: Michael and Jcaanne McClaine, 5�09 Oregon Court North
b. Second Place: Keith Weiman, 5627 Regent Avenue North
c. Honorable Mentian': Roger and` Holly Regnier, 5510 Unity Avenue North
III. ACKNOWLEDGEMENTS
The Mayor acknowledged the fallowing donations:
1. $500 from Art Stiff, a' prior Crystal resident, for the Crystal K-9 Program; and
2. ;$400 from Paster Enterprises, LLC to the City of Crystal for the annual
employee;holiday party.
The Council cansidered the minutes from the following meetings in a single motion:
a. The Council Work Session from December 17, 2013; and
b. The Regular City Council Meeting from December 17, 2013.
Moved by Council Member Deshler and seconded by Council Member Peak to approve
the above minutes in a single motion.
Motion carried.
Crystal City Council Meeting Minutes January 7, 2014 2665
V. CONSENT AGENDA
The Council considered the following items, which are routine and non-controversial in
nature, in a single motion:
1. Approval of the list of license applications submitted by the City Clerk to the City
Council, a list that is on file in the office of the City Clerk;
2. Approval of disbursements over $25,000 submitted by the Finance Director to the City
Council, a list that is on file in the office of the Finance Director;
3. Approval of Resolution No. 2014-01 amending Appendix IV of the Crystal C�ty Code
relating to the 2014 Fee Schedule — Main Section;
4. Approval of Resolution No. 2014-02 designating Wells Fargo Bank, N.A. — Crystal
Branch as the City's official depository for the year 2014;
5. Approval of Resolution No. 2014-03 approving the firm of Kern, DeWer�ter and Viere
for Auditing Services for the 2013 financial statements, ,
6. Approval of designating the Sun Post as the primary legal newspaper and the Star
Tribune as the secondary legal newspaper for the City of Crystal in 2014; and
7. Approval of the annual City Staff appointments for 2414*:
a) Hennepin Recycling Group — City Mar�ager Anne Norris;
b) Metro Cities representative and afternat� — Mayor Adams and City Manager
Anne Norris; Metro Cities L:egislative Contact and alternate - Mayor Adams
and City Manager Anne Norris;
c) Project PEACE Board Member and alternate — Police Chief Stephanie
Revering and Police Deputy Chief Mike Meehan;
d) NWHHSC Board Member and alternate — Assistant City Manager Kim Therres
and City Manager Anne Nc�rris;
e) LOGIS Board M�rnber and alternate — City Manager Anne Norris and Finance
Director Gharlie Hansen;
f) , Five Cities Tran��c�rtation Executive Board Member and alternate —
Recr�ation Supervisor Marcia Bach and City Manager Anne Norris;
g) Northwest Suburbs Cable Communications Commission members Anne Norris
and Julie Deshler; and
h) PUPS Board Member and alternate — Police Chief Stephanie Revering and
Police Deputy Chief Mike Meehan.
Moved by Council Member Budziszewski and seconded by Council Member Hoffmann
to remove item #4 from the Consent Agenda for separate consideration and action.
Motion carried.
Moved by Council Member Hoffmann and seconded by Council Member Selton to
approve the above consent agenda with the exception of item #4.
Motion carried.
Crystal City Council Meeting Minutes January 7, 2014 2666
V. CONSENT AGENDA CONTINUED
Moved by Council member Hoffmann and seconded by Council Member Selton to
approve Consent Agenda #4.
By roll call vote and voting aye: Hoffmann, Libby, Peak, Selton, Adams, and Deshler.
Abstention: Budziszewski
VI. OPEN FORUM
The following person addressed the Council during open forum:
• Shawn Smith, 3533 Yates Avenue North, shared information abou
organization called The Light of Crystal.
VII
REGULAR AGENDA
1. The Council considered a resolution appointing Mary
representative to the West Metro Fire-Rescue District
year term effective January 1, 2014 — December 3'I, i
Applicant Mary Serie addressed the Council
Moved by Council Member Hoffmann an
adopt the following resolution, the readin±
consent:
Motion carried.
rystal citizen
)irectors for a two-
ded by Council Member Peak to
xh was dispensed with by unanimous
EPRESENTATIVE TO
ZECTORS FOR
-RESCUE DISTRICT
n, Adams, Budziszewski, and Deshler.
Motion carried, resolution declared adopted.
�onsidered appointing Rev. David Harlow to the Human Rights
for a three-year term expiring December 31, 2016.
Applicant Rev. David Harlow addressed the Council and answered questions.
Moved by Council Member Budziszewski and seconded by Council Member Deshler
to approve the appointment Rev. David Harlow to the Human Rights Commission for a
three-year term expiring December 31, 2016.
Voting aye: Hoffmann, Libby, Peak, Selton, Adams, Budziszewski, and Deshler.
Motion carried.
Crystal City Council Meeting Minutes January 7, 2014 2667
V11. REGULAR AGENDA CONTINUED
3. The Council considered appointing Robyn Browning to the Environmental Quality
Commission for a three-year term expiring on December 31, 2016.
Applicant Robyn Browning addressed the Council and answered questions.
Moved by Council Member Budziszewski and seconded by Council Member Libby to
approve the appointment Robyn Browning to the Environmental Quality Commission
for a three-year term expiring on December 31, 2016.
Hoffmann, Libby, Peak, Selton, Adams, Budziszewski, ar
The Council considered a resolution authorizing the acquis
directing the condemnation of certain real estate for a publi
Facility). _
Community Development Director P. Peters pre
Public Works Director T. Mathisen answered qu
Moved by Council Member Budziszewski
adopt the following resolution, the readin�
consent:
DIRECTING TH
�conded by Council Member Libby to
ich was dispensed with by unanimous
�UISITION OF PROPERTIES AND
OF CERTAIN REAL ESTATE
PURPOSE
Budziszewski, and Deshler.
Motion carried, resolution declared adopted.
red a contract for architectural design services with Kodet
Ltd. for design of Crystal Public Works Facility.
Moved-by'Council Member Budziszewski and seconded by Council Member Peak to
table the above item until the January 21, 2014 City Council meeting.
Voting aye: Hoffmann, Libby, Peak, Selton, Adams, Budziszewski, and Deshler.
Motion carried.
Crystal City Council Meeting Minutes January 7, 2014 2668
V11. REGULAR AGENDA CONTINUED
6. The Council considered a resolution re-appointing Anne Norris as city manager and
authorizing execution of an annual employment contract for 2014.
Moved by Council Member Budziszewski and seconded by Council Member Peak to
adopt the following resolution, the reading of which was dispensed with by unanimous
consent:
RESOLUTION NO. 2014 — 06
RESOLUTION RE-APPOINTING
ANNE NORRIS AS CITY MANAGER
Voting aye: Hoffmann, �ibby, Peak, Selton, Adams, Budziszewski, and D�shler.
Motion carried.
7. The Council considered the following City Council appointments.for 2014:
a. Mayor Pro Tem — Councilmember Julie Deshler
b. Parks & Recreation Commission Li�ison — Councilmember Casey Peak
c. Human Rights Commission Liaisan — Councilmember Joe Selton
d. Environmental Quality Commissit�n Liaison — Councilmember John
Budziszewski
e. Planning Commission L.iaison — Cc�uncilmember Laura �ibby
f. Beyond the Yellow Ribbon Committee �iaison — Councilmember Julie Deshler
g. Bottineau Bauf�vard Committee Alternate — Councilmember Casey Peak
Moved by Council Member S�Iton and seconded by Council Member �ibby to approve
the above City Council appointments for 2014 with the following changes to items c
and d:
c. Hurnan Rights Commission Liaison — Councilmember John Budziszewski
d. Enviranmental Quality Commission Liaison — Councilmember Joe Selton
Voting aye: Hoffmann, �ibby, Peak, Selton, Adams, Budziszewski, and Deshler.
Motion carried.
VIII. INFORMATION AND DISCUSSION
Mayor Adams read the following announcements:
a. The Joint Water Commission Tri-City Council meeting will be held on January 9, at
6:30 p.m. at Golden Valley City Hall.
Crystal City Council Meeting Minutes January 7, 2014 2669
V111. INFORMATION AND DISCUSSION CONTINUED
b. The Crystal Business Association meets at 8:30 a.m. on Wednesday, January 15, at
Crystal City Hall.
c. The City Council will have work session on January 16 at 6:30 p.m. for goal setting in
Conference Room A at City Hall.
d. City Offices will be closed on Monday, January 20 for Martin Luther King Jr. Day.
e. Citizen Input Time resumes and will be held from 6:00 — 6:30 p.m. on Tuesday,
�ied.
CONSENT AGENDA #1
APPLICATIONS FOR CITY LICENSE
January 21, 2014
GASINSTALLER
Apollo Heating & Air 6510 Hw�y 36 Blvd N Oakdale, MN 55128
Assured Comfort LLC 1067 80t Ave Roberts WI 54023
B& D Plumbing & Heating 4145 Mackenzie Court St Michael, MN 55376
CenterPoint Energy 9320 Evergreen Blvd Ste B Coon Rapids, MN� 55433
Kramer Mechanical 7860 Fawn Lake Dr NE Stacy, MN 55079
Metropolitan 1Vlechanical Contr 7450 Flying Cloud Dr Eden Prairie, MN 55344
Michael's HHH Inc P O Box 814 Anoka, MN 55303
Midwest Maintenance & Mechanical 710 Pennsylvania Ave S Golden Valley, MN� 55426
Professsional Mechanical Services 8851 Research Center Rd New Hope, MN 55428
Riccar Heating & Air 2387 Station Pkwy NW Andover, MN 55304
Weld & Sons Plumbing Co 3410 Kilmer Lane N Plymouth, MN 55441
PLUMBER
Affinity Plumbing 312 6th Ave W Shakopee, 1VIN 55379
First Choice Plumbing Heating LLC 29948 Highway 47 Isanti, MN 55040
Jerry's Plumbing Inc 3731 Thurston Ave NW Ste 103 Anoka, MN 55303
Kramer Mechanical 7860 Fawn Lake Dr NE Stacy, MN 55079
Mark's Plumbing Service & Repair 3500 Vicksburg Lane N#408 Plymouth, 1VIN 55447
Patricki Plumbing 4241 6�' St NE Columbia Heights, MN 55421
Plumb Right Corp 1216 82na Ave N Brooklyn Park, MN 55444
TJK Plumbing Inc 13570 Grove Dr #284 Maple Grove, MN 55311
Weld & Sons :Plumbing Co 3410 Kilmer Lane N Plymouth, .MN� 55441.
5737 Kentucky Ave N— Kentucky Villa, LLC
5416 51st Ave N� — Monica Sharma Hanssen (Conditiona])
RENTAL — RENEWAL
3443 Adair Ave N— Alana B1iss c/o Sannette Laerdal (Conditional)
4916 Bernard Ave N— C McColgan c/o :Profitable Actions LLC
5640 Brunswick Ave N— Mike/Lorri Kenny
3603 Colorado Ave N— Edwina Kulseth
4425 Colorado Ave N— Iglesia Ni Cristo
3148 Florida Ave N� — M�ihn Quan (Conditiona])
6160 Florida Ave N— Clint/Jennifer Schumann
3816 Georgia Ave N— CT /JJ Alexander (Conditional)
4533 Hampshire Ave N— Jeoffrey/Alissa Begin (Conditional)
2726-2728 Jersey Ave N� — Thomas/Alice Conover
4856 Jersey Ave N— Equity Trust Co
3011 Kentucky Ave N— Roger Tuomisto
5346 Lakeside Ave N— Terri Wickstrom
3433 Lee Ave N— Mathew Philippi
6300 Lombardy La — Duane Baltus
2742 Louisiana Ave N— Mains'1 Prop LLC
5342 Louisiana Ave N— Steven 1Vladore
Pagc 1 of 2
RENTAL — RENEWAL CONTINZ7ED
6920 Markwood Dr N— David Michael (Conditional)
5413 1Vlaryland Ave N� — Ling Feng c/o Lan Feng (Conditional)
5600 Nevada Ave N— Gary Yanish
8400 Northern Dr — Child Inc (Conditional)
5430 Orchard Ave N— Joseph/Joan McCusker
5716 Perry Ave N— Susan Johnson (Conditional)
5108 Quail Ave N— Vickie Huber
3147 Welcome Ave N— Mark Eide (Conditional)
5762 West Broadway — AM Conter/P Dahle
5840 West Broadway — P Doolittle for L Doolittle Knapp
3100 Yukon Ave N- 5218 Toledo Ave N LLC (Conditional)
7719 30�h Ave N— Mary Savage
6511 31 st Ave N— Larry Emond
8323 33rd Ave N— EJD Properties LLC (Conditional)
6802 37�' Ave N— Kevin Kreatz (Conditional)
6118 47�h Ave N— Leo/James Rehmann
5328 53rd Ave N— Galen/Teresa Watje (Conditional)
TREE TRIMMER
Arbor Design Tree Service �P O�Box 290298 Brooklyn Center, MN 55429
Aaspen Tree Service 970 Wayzata Blvd W Wayzata, MN 55391
Eagle Tree Service Inc 863'7 225th Ave N�W Burns Township, MN 55330
Crystal Tree Service P O Box 28068 Crystal, MN 55428
CONSENT AGENDA #1
Pagc 2 of 2
CONSENT AGENDA #2
�_.... __. � �
�' 3 DATE: January 15, 20�4
I�q�y `' TO: Anne Norris, City Manager
'.��,�,� City of Crystal City Council
_ �._.w
FROM: Charles Hansen; Financa Directar
_ , RE: - Expenditures over $25,000
� z � _�,
���; � � � � �
Pavee
Metropolitan Gouncil E�viron S
PERA
Blue Cross Blue Shield of MN
Crabtree Companies Inc
Dominium Mc
Golden Valley JWC
Kennedy & Graven Chartered
Shingle Creek WMO
I RS - EFTPS
�.�r�y�w�is rey�cti�i��o�� szs,000 M�
Descrintion
January Wastewater Service
Employee & city required contributions: pay date 1/3/14
January Heaith Insurance premiums
Laserfiche System down payment
Refund state bonding depasit
November water costs
November LegalServices"
20�4 MemberAssessment
Social Security; Medicare, & Federal Tax W/H; pay date 1/3/2014
Amount
$109;932.72
$43;062:55
$88;730.00
$26,688:50
$276;000.00
$99,211:34
$35;427:78
$25,460:00
$49;692.53
$754,205.42
To:
From:
Date:
Re:
Hennepin County Memo
Chrissy Serres, Crystal City Clerk
LuAnn Hagen, Assistant County Assessor
January 3, 2014
2014 Local Board of Appeal and Equalization
.. , � ... ., ..l. _ � , ..l. ■ ..
Tuesday April 1 2014
Day of the Week Date
Minnesota Statute 274.01, Subdivision l, requires that the County Assessor set the date for your local
board of appeal and equalization meeting. We are proposing the date referenced above based upon
last year's meeting date.
In the confirmation area of this form, please note the date, time and place for your meeting, and send
the information to JoDee Schinkel, A-2103 Government Center, Minneapolis, MN 55487, or fax it to
our office at (612) 348-8751, or via email to jodee.schinkel(a�co.hennepin.mn.us. If you wish to
request a date change, please call JoDee at 612-348-8155.
Responding by the 24th allows for timely preparation of valuation notices sent to property owners and
taxpayers. Upon receipt of the confirmation below, we will send the official "notice for posting" as
required by law.
Please, also, use this form to report the city's current mayor and council members. If you have any
questions, please call JoDee at the number above, or me at 612-348-8444.
--------------------
City:
Date:
Time:
Place:
------------------------------------------------------------------
CONFIRMATION
Mayor:
Council
Council
Council
Council
Council
Clerk/Administrator signature:
1 � \ : _ � 1_� :'
RESOLUTION NO. 2014-
RESOLUTTON APPROVING POLICE EQUIPMENT REVOLVTNG FUND
EXPENDITURE FOR PURCI�ASE OF TWO POLICE PATROL VEHICLES AND
• �' � '•
WHEREAS, the City Manager's office has received and recommends approval of
said appropriations, and
WHEREAS, the appropriation is included in the 2014 Police Equipment Fund
Budget, and
WHEREAS, the City Council hereby acknowledges:
1. These police patrol/unmarked vehicles will be equipped for use by police
officers and community service officers.
2. Police vehicles represent a benefit to the City in terms of delivery of
police service and are consistent with the City's long range goals,
programs, and policies.
The most suitable source of funding is the Police Equipment Revolving
Fund.
4. Per the Police Equipment Revolving Fund's Policy, there will be sufficient
accumulated earnings to cover the appropriation without use of fund
principal.
W�IEREAS, the City has a State of Minnesota Purchasing Contract bid quote for
police vehicles.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF CRYSTAL hereby accepts the state bid quote and appropriates monies
from the Police Equipment Revolving Fund for the purchase of two police patrol vehicles
and one unmarked police vehicle. Cost to include purchase of the vehicles as well as
necessary replacement and installation of accessory equipment not to exceed $40,000 for
the marked utility vehicles and $27,000 for the unmarked utility vehicle. For a total
dollar amount of $10'7,000 for all three vehicles.
Adopted by the Crystal City Council this 21 st day of January, 2014.
Jim Adams, M�ayor
ATTEST:
Chrissy Serres, City Clerk
� � � : _ � � _: : '�
� COUNCI� STAFF REPORT
°mY�°�'����� Consent Aqenda: Solicitor Licenses
,CRYSTAL
` January 21, 2014 Council Meeting
MEMORANDUM
DATE: January 13, 2014
TO: Crystal City Council
City Manager Anne Norris
FROM: Administrative Services Coordinator Trudy Tassoni.
SUBJECT: Solicitation licenses for Window Concepts of Minnesota, Inc.
Window Concepts of Minnesota, Inc. is requesting a solicitation license for James Harper and
Tony Vauricka to go door-to-door in Crystal through December 31, 2014, offering free
estimates and scheduling appointments for home improvement proj ects.
Both applicants passed a criminal history check conducted by the Police Department.
Council Action Requested
As part of the Consent Agenda, approve the solicitation licenses for James Harper and
Tony Vauricka of Window Concepts of Minnesota, Inc. to go door-to-door in Crystal
through December 31, 2014, offering free estimates and scheduling appointments for home
improvement projects.
Thei� applications aNe available for review in the city clerk's office.
RE(iULAR A(iE�DA
I
�'-.CITY�of
CRYSTAL
_=� �
COUNCIL STAFF REPORT
4952 Quail
Setback variance (garage)
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r
FROM: John Sutter, City Planner/Assistant Community Development Director i��'��
`�
DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director
DATE:
TO
January 15, 2014
Anne Norris, City Manager (for January 21 meeting)
SUBJECT: Consider setback variances for a detached garage at 4952 Quail
Avenue North
A. BACKGROUND
The subject property contains 7,528 sq. ft. (0.17 acres) and is occupied by a
single family house and one-car detached garage. There are no permits on file
for either building, but based on aerial photos they appear to have been built
between 1937 and 1940. The city began requiring building permits in 1939 and
adopted its first zoning ordinance in 1946.
The property owner, Mike and Pam Brady, recently purchased the property and
are preparing to build an addition on the east (front) of the house. They also
have medium-term plans to either expand the existing garage or replace it with a
new, larger garage.
Under city code, no part of the garage, including roof overhangs or eaves, may
e�end into the required 3 foot setback for accessory buildings in the rear yard.
Also, if the garage's vehicle entrance faces a street or alley, then it must be set
back 20 feet from the lot line along the street or alley (although this probably
does not apply because both the existing garage and possible new garage would
have garage doors facing south).
The owner applied for the following variances:
Part (a): The house is set back 3'/2 feet from the north side lot line. It is
lawfully nonconforming ("grandfathered in") with respect to the 5
foot side setback requirement for principal buildings in effect since
1946. Because the house is nonconforming, it cannot be
PAGE 1 OF 5
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expanded unless a variance is granted to reduce the north side
setback requirement to 3 feet. This variance was approved by the
Planning Commission on December 9, 2013 and the City Council
on December 17, 2013.
Part (b) The garage is set back approximately one foot from the north side
lot line and less than one foot from west (rear) lot line along Quail
Avenue. Without a survey we do not know the garage's exact
location to a fraction of a foot, but it appears that the roof overhang
on the Quail side is within 6 inches of the lot line. The garage is
lawfully nonconforming ("grandfathered in") with respect to the 3
foot setback requirement for accessory buildings in effect since
1946. Because it is nonconforming, it cannot be expanded unless a
variance is granted to eliminate the setback requirement.
Notice of the public hearing was published in the Sun Post on November 28,
2013 and mailed to all property owners within 350 feet of the property. On
December 9, 2013 the Planning Commission held the public hearing, heard a
revised proposal from the property owner, and continued consideration of the
garage variance to its January 13, 2014 meeting. After further review and
discussion on January 13, the Planning Commission voted 8-0 to recommend
denial of the variance request for expansion of the existing garage but
recommend approval of an alternate variance proposed by the property owner
for a new garage to be built in the future.
The following Exhibits are attached:
A. Owner's narrative
B. Aerial photo, spring 2012 (wide view and zoomed in)
C. Site photos
D. Site sketch — Existing Conditions
E. Site Sketch — Alternate Variance
B. STAFF COMMENTS
Three of the other seven similarly situated houses have detached garages that
appear to be located less than three feet from the lot line along Quail:
• 4916 Quail: One-car garage built between 1940 and 1947, and no
subsequent permits for expansion, so it has the same legal status as the
subject property.
• 4948 Quail: Two-car garage built between 1940 and 1947, and no
subsequent permits for expansion, so it has the same legal status as the
subject property.
• 4958 Quail: Two-car garage built after variance granted by City Council on
July 17, 1984. The submitted application and survey showed the garage
being set back 1 foot from the lot line along Quail and the roof overhang
appears to be right on the lot line. The application and Council approval
PAGE 2 OF 5
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minutes do not discuss any findings for a variance from the 3 foot setback
requirement which was in effect at the time.
State statute and city code require that all three of the following criteria must be
met for a variance to be granted:
• The property owner proposes to use the property in a reasonable manner not
permitted by an official control; and
• the plight of the landowner is due to circumstances unique to the property not
created by the landowner; and
• the variance, if granted, will not alter the essential character of the locality.
1. Original Request - Setback Variances for Existing Detached Garage
To expand the existing detached garage, the north side setback
requirement would have to be reduced to 1 foot and the rear (west)
setback would have to be eliminated.
The requested variance does not meet all three criteria in the statute;
it meets b) but does not meet a) and c):
a. The setback encroachments apply to the full length of its walls
along both adjacent lot lines. The degree of encroachment is
severe, with the existing setback being approximately 1 foot to
the wall and, along Quail, 6 inches to the roof overhang,
instead of the standard minimum setback of 3 feet for
accessory buildings. The quality of encroachment is severe
due to the close proximity of Quail Avenue due to the roadway
curb being less than 4 feet from the garage. Allowing the
expansion of the existing garage would make these severely
nonconforming setbacks more permanent. Therefore the
proposed use of the property (expansion of the
nonconforming existing garage) is not reasonable; and
b. The garage was built prior to city setback requirements which
came into effect in 1946. Therefore the plight of the landowner
is due to circumstances unique to the property not created by
the landowner; and
c. The proposed variance would reduce the 3 foot setback,
required by the city since 1946, to 1 foot on the north side and
0 feet on the west (Quail) side. Over time, nonconforming
accessory buildings such as this garage are typically
demolished and replaced with conforming accessory
buildings. Therefore allowing expansion of the existing
detached garage would alter the essential character of the
locality by further entrenching a nonconforming use.
PAGE 3 0F 5
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Based on these findings of fact, the Planning Commission
recommends denial of the original request pertaining to expansion
of the existing detached garage.
2. Alternate Setback Variance - for New Garage (Future Project)
At the December 9, 2013 public hearing, the property owner indicated that
he understood the city's concerns about the proximity of the existing
garage to Quail Avenue. He stated his desire for a new detached garage
rather than attempting to repair and expand the existing garage. He also
stated that, like the existing garage, the new garage's vehicle entrance
would face south, not directly toward Quail. To that end, he suggested an
alternate variance to reduce the north side setback requirement from 3
feet to 1 foot, but not reduce the standard 3 foot setback requirement
along the rear (west) lot line on Quail.
The alternate variance meets all three criteria in the statute:
a) The reduced setback would only come into effect upon
construction of a new detached garage or other accessory
building, and it would only reduce the setback along the north
side lot line. The new garage would comply with the standard
3 foot setback along Quail Avenue, thus eliminating the
existing garage's setback encroachment along Quail which is
more severe in quantity and quality than it is along the north
side lot line. Therefore the proposed use of the property
(construction of a new detached garage no less than one foot
from the north side lot line) is reasonable; and
b) The garage was built prior to city setback requirements which
came into efFect in 1946. Therefore the plight of the landowner
is due to circumstances unique to the property not created by
the landowner; and
c) The proposed variance would facilitate the normal, typical
process of small, nonconforming accessory buildings being
replaced by larger, conforming buildings. It will improve the
property's compliance with the city's standard setbacks which
have been in effect since 1946. Therefore the variance, if
granted, will not alter the essential character of the locality,
provided that the following limitations and conditions are met:
1) This variance is unique to the facts and circumstances of
the subject properiy, and shall not be construed as a
precedent for variances allowing accessory buildings
PAGE 4 0F 5
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.
.\... ....! \ .•.. _ . .!. ■ .....
within 3 feet of a lot line on other properties such as the
detached garage on the adjacent property at 4958 Quail
Avenue North; and
2) The reduced accessory building setback of 1 foot only
applies to the north lot line; and
3) The reduced setback will only come into effect upon
replacement of the existing detached garage by a new
garage; and
4) The new garage's roof gable shall run north-south so that
roof runoff does not occur along the north lot line.
Based on these findings of fact, the Planning Commission
recommends approval of the alternate variance pertaining to
construction of a new detached garage.
C. REQUESTED ACTION
Deny Application 2013-16(b) to uphold the ordinance's prohibition on
expansion of the existing detached garage, subject to the findings of fact
in bold type in Section B-1 of this report.
2. Approve an alternate variance to reduce the north side setback
requirement for accessory buildings from 3 feet to 1 foot, subject to the
findings of fact in bold type in Section B-2 of this report which includes
conditions of approval.
PAGE50F5
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Request for Clearance for Building Permit - 4952 Quail A�enue North
November 18, 2013
Dear Crystal Staff, Planning Commissioners, and Council Members,
My wife, Pamela, and I purchased a home at 4952 Quail Avenue North. We love the home and plan to
move from our home in Plymouth as soon as possible. There is a fair amount of work to be done on the
home; restorative and the addition of a sunroom and bathroom on the main floor. Your inspection
official can testify as to the condition of the home and yard prior to our purchase.
When we went to make application for building permit, we were told we needed to determine if the
property is within the setbacks. We have to say although the City officials were polite, the $S00 Fee for
something that has been there for more years than this Grandfather has been alive, seems onerous.
As you can see by the pictures attached, we have already cleaned up the overgrown weeds and brush.
The site plan shows the house within all setbacks except for one small bump out in the kitchen. As also
shown, the foundation for this bump out is the original construction. The garage is within inches of the
back yard westerly lot line and within a foot of the northerly side lot line so is not within setback limits.
The addition on the south of the house is over 7' from the southerly lot line and within your setback.
We are applying for a variance for the garage and the north side bump out so we can add a sunroom to
the east side of the home, (front yard), which of course will be within all setbacks and codes. This is an
improvement to the home, its value and the neighborhood.
We have a limited budget for work for the home and this $500 fee Iowers the amount of work we can
do. This procedure seems nonsensical as these structures have been here 60+ years, cause no one issue,
and are obvious for all to see before purchase. Most every home from this era is in some set back
"violation". In our opinion and unless we are missing something, a blanket variance for original
structures, if not a danger or nuisance, should be granted in Crystal. It cost us $500, metal detector time
and rental, an extra month that pushes construction into the heart of winter and additional challenges
moving from our current home. Not much of a welcome to our new City and home. Some people may
also have to have an extra $700 + for a survey if they couldn't find their corner stakes. We request a
refund of our $500 application fee.
That request said, you will find us a strong and positive addition to your City, taking care of and
enhancing the beauty of our home and lot as well as helping our neighbors and other worthy causes in
Crystal.
Thank y u for your service.
� � � . �}
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,
Mike and Pam B�ady
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On Thursday January 9, the Council participated in a meeting of the three city cauncils
representing Crystal, Golden Valley, and New Hape, that make up the Jaint Water
Commission. At thaf ineeting an update was provided on the design of an emergency
baekup up water supply that would go into aperatian in fihe event that the Minneapolis
Water Utilitywas unable to provide water ta the JWC per the angoing contract.
The updated pre-bid estimated cost of the praject is $4,000,000. The project will
consist of the construction of three new municipal water supply wells and their
respective connections to the Grystal and Golden Valley water reservoirs, and the re-
connectian of the New Hope well ta the distribution system:
A presentation on financing af the praject was also heard. Each af the three cities will
have the aption af either paying their respective share of the project cost up front; or
participate in bonding far the project. That decision is not part of the recommended
actian shown in the attached resolution. How ta fund the Crystal portion of the praject
will be discussed at a yet to be scheduled work session in February:
Rt the conclusion af the January 9 meeting, a straw poll of the three councils was taken,
and the recommendation was unanimous that the emergency supply system should be
built as soon as possible: Each city is to consider and adopt the attached resalution
demanstrating their cantinued support far the project: At a future date the Council will
be presented with a separate resolution dealing with haw Crystal will fund its share of
the project.
It is recommended that the Council adopt the attached resolution.
ectfully su mitte ,
�
Thamas A: Mathisen
City Engineer
1:/pubworks/projectsl2013/2d13-30 JWC Emrg Water Design BuildlCouncil update meml
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RESOLUTION NO. 2014-
ORDERING CONSTRUCTION OF EMERGENCY WATER SUPPLY
WHEREAS, the Joint Water Commission (JWC) is a joint powers entity
authorized by Minnesota Statute 471.59 consisting of the Cities of Crystal,
Golden Valley, and New Hope, initiated in 1963; and,
WHEREAS, based on this agreement, the three cities built their water
distribution systems to be interconnected without reference to city boundaries;
and,
WHEREAS, the JWC has an ongoing long-term water purchase
agreement with the City of Minneapolis Water Utility and intends to continue that
relationship; and,
WHEREAS, the JWC continues to have concerns regarding the reliability
of the Mississippi River as the sole water supply source for the City of .
Minneapolis and its customers; and,
WHEREAS, in 2009 the JWC and separately each of the three member
cities, adopted a Water Supply, Emergency and Conservation Plan to comply
with Minnesota Statute 473.859, and said statute requires the JWC and the three
member cities to identify and develop an emergency source of water supply; and,
WHEREAS, the JWC has identified groundwater from the Prairie du
Chien/Jordan aquifer to be a viable alternative water supply on an emergency
basis; and,
WHEREAS, legislation was passed during the 2004 legislative session
authorizing the JWC to drill wells to meet the needs of the three member cities on
a case-by-case basis; and
WHEREAS, at the direction of the three City Councils at the May 7, 2012
tri-Council meeting and adopted by resolution in session separately, the
Emergency Water Supply Preliminary Design and Feasibility Study was .
prepared; and,
WHEREAS, at the direction of the three City Councils at the May 23, 2013
tri-Council meeting and adopted by resolution in session separately, staff was
directed to develop a capital improvement program to implement the emergency
water supply plan; and to retain professional and contractor services to
implement the emergency water supply; and,
WHEREAS, at a tri-Council meeting on January 9, 2014, a detailed report,
cost estimate and financing plan were presented to elected officials and staff.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Crystal, Minnesota:
1. That the construction of an emergency backup water supply to include
three new wells, reestablishment of the existing New Hope well, all
motors, pumps, meters, meter vaults, valves, associated pipe work,
control and support equipment is hereby ordered.
Adopted by the City Council of the City of Crystal, Hennepin County, Minnesota,
this 21 st day of January, 2014.
Attest:
Christina Serres, City Clerk
Jim Adams, Mayor
I:pubworks/Projects/2013/2013-30 JWC Backup Water Supply Design Build/Tri Council Res order Wells Jan 21
�
�CITY af•,�
��."RY:S°1'AL
January 15, 2014
Memorandum
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Anne Norris, City Manager (for January 21, 2014, Council Meeting)
Patrick A. Peters, Community Development Director
John Sutter, City PlannerlAssistant Community Development Director
SUBJECT: Consider formulating final written offers to acquire properties for a new
Public Works facility (C�OSED SESSION):
• P.I.D. 09-118-21-24-0015 (address unassigned)
• P.I.D. 09-118-21-24-0016 (5027 West Broadway)
• P.I.D. 09-118-21-24-0017 (5025 West Broadway)
• P.I.D. 09-118-21-24-0018 (5017 West Broadway)
• P.I.D. 09-118-21-24-0061 (4947 West Broadway)
� • �
The actions identified here have allowed the city to move forward with various efforts
necessary prior to making final written offers for acquisition of the subject properties
along West Broadway (Exhibit A) for construction of a new Public Works facility for the
City of Crystal.
• June 4, 2013 City Council work session — City Council identified properties to be
assembled to accommodate the city's new Public Works facility.
• Auqust 22, 2013 — City representatives sent initial letters of contact to owners of the
subject properties. The letter stated the city's interest in negotiating to acquire the
properties.
• November 5 2013 Council Work Session — It was the consensus of the City Council
to use the city's condemnation authority as necessary to assemble the subject site.
• November 25 2013 - Initial offers reflecting the appraised value of each property
were sent out via certified mail.
• December 6 2013 — Letters sent to the respective owners requesting permission for
site access for the purpose of conducting a site survey and environmental review.
Three of the four property owners granted access for survey and environmental
review purposes.
• December 23 2013 — �etters sent to the respective owners reminding them of the
city's November 25 initial offer and requesting a counter-offer by January 15.
• January 7, 2014 — City Council adopted a resolution granting authorization to
acquire the subject properties for the stated public purpose of constructing a Public
Works facility, to exercise the city's power of eminent domain in case negotiations
are not successful, and to obtain court authority to enter the property at 4947 West
Page 1 of 2
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Broadway for the purposes of appraisal, environmental review and survey, all for the
stated public purpose.
• January 15, 2014 — Deadline for receipt of counter-offers from owners.
• January 16, 2014 — City Attorney petitions District Court for an order authorizing
entry onto the 4947 West Broadway property for the purposes of conducting a site
survey, appraisal and environmental review.
DISCUSSION
The next step in securing the public works facility site would be for the city to consider
any counter-offers received from the property owners and determine its last written offer
prior to filing for condemnation.
At its regular meeting on January 21, 2014, the Council, pursuant to M.S. Section
13D.05 Subd. 3(c)(3), will meet in closed session to discuss the appraised values of the
subject properties, review any counter-offers received, and determine the city's last
written offer for each of the properties. Each Council Member will receive materia!
related to the appraisals and the counter-offers received to date to help inform their
discussion in closed session on the formulation of the city's offers.
The rules under M.S. Section 13D.05, Subd. 3(c) will apply to the closed session:
1. The meeting may be closed to develop the offer. Discussion should be limited to that
topic.
2. Before going into closed session, the Mayor or staff should explain for the record the
basis for closing the meeting and identify the properties involved.
3. The closed meeting must be taped, and again the properties must be identified on
the tape. All persons present also should be identified on the tape.
4. A list of persons present at the closed meeting must be made available to the public
after the meeting adjourns.
5. The offer is contingent upon subsequent approval at an open meeting, and the
amount is public data at that point.
6. The tape of the closed meeting must be made available to the public after the
subject property has been purchased.
RECOMMENDATION
Staff recommends Council consideration of the appraisals for the subject properties and
determination of a final written offer for the acquisition of each.
Page 2 of 2
. . � � CtTY oF� � ..
iCRYSTAL
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DATE: January �4; 2014
TO: Mayar and City Council ;�
FROM: Anne Norris, City Manager���
����� � � � �
SUBJECT: Architectural Services — Public Warks Facility
BACKGRUUND:
In 20�2, the Council authorized working with the Kodet Architectural Group Ltd. to
canduct an analysis af the existing Public Warks buildings as well as an operational
review of public works functians. Based on that preliminary analysis, Kodet has worked
with the staff cammittee and City Cauncil on reviewing the potential for various sites for
an appropriately sized and updated Public Works facility.
Based an multiple discussions with the Council throughout 2013; the site for a new
Public Works facility has been determined. In order to mave forward with developing
detailed construction plans for the facility on that site, the agreement with Kodet needs
to be expanded to include ar�hitectural and design services. Attached is a proposal
from Kadet for these services. The cost of the services is based an an overall praject af
just under $13 millian and a canstructian estimate for the building of $8,400,000.
Architectural services are estimated at 7.5% af the constructian cost, or $630,000� This
is consistent with, or slightly lawer than, the industry standard for such services. These
costs are included in the total praject budget and will be paid through the financing plan
discussed by the Council including the Buiiding Replacement Fund, the Utiltiies Capital
Improvement Funds, and the Redevelopment Fund.
RECOMMENDATION:
In order to keep the Public Works Facility project on schedule, recommend approval of
the architectural services proposal from Kodet Architectural Group Ltd., dated
December 19, 2013.
Attach:
; � � �'� � �' � � � �'�'` � � � �` �"� �' � � `� ° REGULAIt AGENDA #4
1 5 Graveland Terrace = Minneapolis, Mh� 55A03-71 54
Telephone 612.377.2737 • Facsimile 672.377.7331
E-lAail arch�kodet.cnm • We6site www.kodet.com
� ��ecember 19; 2013 �
Ms. �zi�ie Norris� City Manager
Mr. Torn Mathisen, P�., PLiblic Works Diree�orand City Engineer
City of Grystal
�4141 Douglas Driv�
Crystal, MN 55422
Re; Proposal for Public Works Facility ��
Dear Ms. Narris and Mr: Mathiseii:
The new Clystal Public �Works facility is� a resuit of workin� with the City Cou�cil,
Adiilinistration� and� staff to�develop �a �PaciliLy that can serve th�; City for decades. We appreciate tlie opportunity to�develop a
concept that meets the Ciry reqtiiirements and look forward to completuig th�t concept thraugh design and constructiarl.
Comprehensive A & E serz
services froin� meeiizig with �stakeholders through ��orking �uith c
how maintenance facilities function, work and m�et user needs.
zllaintenance facilities.
Planning Com�lete: Over the
Crystal in identifyin� a site; developing a program, and lookin; at ,
constraints d�veloped in thaf process and propose to move for�uard
e�perience in warking �vifl1 the Ciry of Crystal.
Quality ProjecYDelivei•y: By
and on �site�representation�for owners, we deliver value for the arcl�
by the following:
1. Comprehensive know�edge �of ho�v �to design niaintenance b�iildi
2, Quality dr-awings that pro��ide very corz�petitive biddiilg that cot�
�3. I?roject management that provides qualiry control to ensure succ
�4. Specifications that p��ovide the owner quality construction, cost'�
5. Kno�vledge in specialty areas stiich as �-epair garage design, offc
�infra-struchire, and on site representation.
� 6. We wi11 represent tlle interests of City of Crystal to assure the b
Co�isfi'uction Budget: $8,�00,000
The follo�ving is a revised proposal. Iti is �based on� the ��
�013.
Fee ui'o�osal for project invol�ting ncw construction:
B�sc Lump stilm of 7.50% of based on constriictioil budget�
Basic Set'vices
Basic Services are tlle normal services, wllich take the project
into occupancy.
Below is a list of the five Basic Services pl�ases. The seivices
mechanical engineering, and electrical engineering,
1. Schematic Design (Two in-house eost estimates )
2. Desi�n Developnient (Two in-house cost estimates� )
AYcl�itecture
s presented at the City Council Wark Session on July ;
8,400,000 �630,000
rom programming, through;to completion of const%uci
provided include architectural, structural engineering,;
fi �
eriors • Pianning
REGULAR AGENDA #4
3. Cor�structioll Docu�l�ents ( T�vo iil-liouse cost estitnates )
4, � Bidding, Negotiation, or Construction Management
5. Constnlction Administration. (Includes 22 site visits)
ReQuIatorv SeT-vices
RegLilatory Services� are the �rioi�nl�l �services; ����hieh�take th��project through�the City and Watershed approval process. This
can be quite short or leugthy depending on the follo�ving:
1. Nl�inber of ineetings, inchiding neighborhood meetings.
2, Number of public �hearings.
3. Drawin�s as required by regulato�y agency and the City of Crystal.
4. Support materials as i�equested. (One exterior computer colored relidering is included.)
Fee p1•oposal for reglzlatory approvals:
This involves services above those provided in $asic Services and includes the following: �
Civil Engineering � Hot�rly with estim�te of ��$10,000
Landscape Design Hourly with estimate of $ 7,500
Architectural plannif7g, ���atershed 171eetings;� fornis etc�.� Hoiirly with �estimate of �$20,000
�(Fees to be paid by the City of Ciystal- Estimate of$37,500)
�Reimbursables
Typical reimhursables are in addirionto tlze above arid inclilde the following:
♦ Field verification of existiilg building��hourly).
♦ Prin�i�ig Services for City Approvals (hourly — as noted abave} far bidding. �
♦ Copying.
�♦ � Colot• plots, drawings, etc.
♦ Specialty consultants, if requit�ed; are in additian to the �bove, which may in�hide;
�Acoustical consultants.
�•Cost estimatulg eonsultation (IIZ-house estimating included)
� � LEED Certilieation and Energy Conservation design. ��
�•Other specialty consultants, as identified by the City of Crystal(T'rior approval of t11e City of Ciysial ��
� �required.
��� Environmeiltal analysis, design, etc. (z.�., �sbesios) are not included.��
Contract
We cuneiiily l�ave a�contract�date�February 8, 20�12�in place: We propose an atldendum to that coiltract.
Kodet Architeciural Grbctp appreciates tl�e apportunity to work with you and everyoue at the City of CrystaL You haue rliy
assurance that we �vill extend every effort to provid�; you the best project for your budget. We understand how iniportant;tllis
� project is to thc City af Crystal and will provide the resources to see the project is a suceess,
We ap�reciate the opportunity to re�iew the above details with you, as well as to discuss
any �art af the proposaL �� is our goal to be responsive to your needs and to develop a successful �roject and long-term '
relationship.
Sincei•ely;
KO ET AR H TECT RAL GROUP; LTD.
�'
Edward J, K�det, Jr,, FAIA
ek tivf 13.030
�
Architecture • interiors � Plan'ning
AGENDA
ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
• SPECIAL MEETING •
TUESDAY, JANUARY 21, 2014
IMMEDIATELY FOLLOWING THE REGULARLY SCHEDULED CITY COUNCIL MEETING
CRYSTAL CITY HALL
COUNCIL CHAMBERS
1. Call to order
2. Roll call
3. Consider approval of minutes from the January 7, 2014 annual organizational meeting
and January 7, 2014 work session *
4. Consider tentative acceptance of a proposal from Novak-Fleck to purchase a lot at 4720
Douglas Drive North for construction of a new house *
5. Consider approval of an option agreement with Noval<-Fleck for the lot at 5824 Regent
Avenue North *
6. Other business
7. Adjournment
* Materials attached
01/15/14 G:\EDAWgendas�2014\01.21.docx
Minutes of the
Crystal Economic Development Authority
Annual Meeting
January 7, 2014
Commissioner Hoffmann called the annual organizational meeting of the Crystal Economic
Development Authority to order at 6:55 p.m.
Upon call of the roll, the following members were present: Jim Adams, Julie Deshler, John
Budziszewski, Mark Hoffmann, Laura Libby, Casey Peak and Joe Selton.
The following staff inembers were present: Anne Norris, Executive Director; Patrick Peters,
Deputy Executive Director; John Sutter, City Planner/Assistant Community Development
Director; and Mike Norton, City Attorney.
Commissioner Hoffmann placed into nomination a slate of EDA officers for 2014.
Motion by Commissioner Budziszewski (Hoffmann) to approve the following slate of officers
for 2014:
President: Julie Deshler
Vice President: Mark Hoffmann
Secretary: Laura Libby
Treasurer: Casey Peak
The EDA considered the 2014 meeting calendar.
Motion carried.
Motion by President Selton (Adams) to approve the 2014 meeting calendar.
Motion carried.
Motion by Commissioner Peak (Selton) to approve the minutes of the December 3, 2013,
Regular Meeting.
Motion carried.
The EDA considered tentative approval of a proposal and option agreement with Berger Built
Construction for the lot at 5700 Regent Avenue North.
Motion by Commissioner Budziszewski (Adams) to authorize an option agreement with Berger
Built Construction for the lot at 5700 Regent Avenue North.
Motion carried.
Motion by Commissioner Budziszewski (Selton) to adjourn the annual meeting.
Motion carried.
The meeting adjourned at 7:00 p.m.
ATTEST:
Mark Hoffmann, Vice President
-2-
Julie Deshler, President
Minutes of the
Crystal Economic Development Authority
Work Session
January 7, 2014
President Deshler called the work session of the Crystal Economic Development Authority to
order at 7:45 p.m.
Upon call of the roll, the following members were present: Jim Adams, John Budziszewski, Julie
Deshler, Mark Hoffmann, Laura Libby, Casey Peak and Joe Selton.
The following staff inembers were present: Anne Norris, Executive Director; Patrick Peters,
Deputy Executive Director; John Sutter, Assistant Community Development Director/City
Planner.
The EDA discussed the 2013 Annual Report and 2014 Work Program.
The work session adjourned at 8:34 p.m.
Julie Deshler, President
ATTEST:
Mark Hoffmann, Vice President
���CITY�of
'iCRYSTAL
EDA STAFF REPORT
4720 Douglas Dr
New home proposal from Novak-Fleck
FROM: John Sutter, City Planner/Assistant Community Development Director �%���
DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director
DATE:
TO:
January 15, 2014
Anne Norris, Executive Director (for January 21, 2014 EDA meeting)
SUBJECT: Consider tentative acceptance of a proposal from Novak-Fleck for the lot at
4720 Douglas Drive North (public hearing to be held on February 3)
Novak-Fleck has submitted a proposal to purchase the lot at 4720 Douglas Drive North for
$50,000. Attached are the builder's proposal form, 2012 aerial photo, and preliminary site and
house plans.
The proposed house would be similar to the one recently built at 5533 Xenia:
• Two car attached garage (unknown whether there would be space to add a third stall)
� 972 sq. ft. on the upper level, with an open living-dining-kitchen area, two bedrooms and
one bathroom.
• 912 sq. ft. on the lower level, with one bedroom and one bathroom finished now plus a
laundry/mechanical room and space for a combination of additional bedrooms and/or a
family room to be finished later.
The required public hearing prior and consideration of a resolution approving the lot sale is
scheduled for the February 3 EDA meeting. The builder would have preferred to option this lot,
but could not because they are also optioning the lot at 5824 Regent. Instead, the builder
seeks to go ahead and purchase 4720 Douglas, but is requesting the flexibility to increase the
size, features and finishing of the proposed house depending on market conditions and buyer
interest. If EDA members have concerns about this approach, it would be good to discuss it
on January 21.
REQUESTED EDA ACTION: EDA approval of a motion tentatively accepting the proposal for
the EDA lot at 4720 Douglas Drive North.
Page 1 of 1
PROPOSALFORM
PROPOSAL TC) THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL
4720 DOUGLAS DRIVE NORTH
CHECK ONE:
� r�� UILDER OFFERS $50,00� TO PURCHASE THIS LOT'
\� �j'�� / BUILDER OFFERS $500 FOR A SIX-MONTH OPTION TO PURCHASE THIS LOT FOR $50,000
�
This proposal is not a purchase agreement or ather binding contract. At this time, the Builder is submitting a proposal to
purchase this lot and build a new single family house in accordance with the RFP Guidelines, or is requesting a six-month
optian for same.
If a builder's proposal is tentatively accepted by the EDA board, then EDA staff would work with the Builder to determine
the specific house plan and present it at the next EDA meeting. If the EDA board gives final approval at that time, the
Builder would sign a Purchase & Redevelopment Agreement and provide $2,000 earnest money for the lot. Only after such
an Agreement is signed would a binding contract exist between the EDA and the Buildec.
Builders may purchase a 6-month option on a lot for $500, renewable for an additional 6 months for an additional $500.
The option provides the builder with exclusive rights to purchase the lot and build a house subject to the normal EDA
process, requirements and guidelines. As a condition of the option, the builder must list the lot with a to-be-built house on
the MLS for the duration of the option. The number of options is limited: No builder may have options on more than 10%
of the EDA's lots, and no more than 50% of the EDA's lots may be under option at any time.
BUILDER: (Builder is required fo be a Residential8uilding Contractor licensed by the State of Minnesota.)
Name:�jl0�(1 ��, � ����� ��t' � d State License Number: �� � � � � -
Tel (1 ���a�i,l �Z��_`�1-''�� Tel (2): Fax��6� 1�2�"i "_ 1��
Address��J� 7 P C�G�-�C� ��•� , � City/State/Zip:�YO�'-��� p�� �����
�
Email:� O� '`� CL�L � c�. aYr� 1�1 1�1 Ui 1 P 51'n � `/'�"
� Signature Da e
REQUIRED ATTACHMENTS AND ADDITIONAL INFORMATION:
❑ Attach one representative example of a house you would plan to build on this lot if your proposal is selected. It
does not need to show exactly how it would be p{aced on the lot; it just needs to show the approximate size, quality
and features you would anticipate a new house would have on this lot. A specific house plan would be determined
after a proposal is tentatively accepted by the EDA.
❑ The EDA will only sell lots to builders who have experiencs in house construction in Minnesota. Please list the
addresses of three houses you have built in Minnesota within the last f+ve years, or attach other evidence of
qualification for review by the EDA:
House #1
House #2:
House #3:
SUBMIT PROPOSAL TO: Attn: John Sutter, Crystal EDA, 4141 Douglas Dr N, Crystal MN 55422
TEL:763.531.1142 FAX:763.531.7188 iohn.sutterCa�crvstalmn.qov
PROPOSALS MAY BE SUBM/TTED BY HAND DELtVERY, U.S. MA/L, FAX, OR EMAlL (.pdf format).
PROPOSALS MAY 8E SUBM►TTED AT ANY T/ME AND WILL BE CONSIDERED ON A"FIRST COME,
FIRST SERVED" BAS/S UNLESS THE LOT HAS BEEN OPTIONED BYANOTHER BUfLDER.
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CITY;of
'CAYSTAL
EDA STAFF REPORT
5824 Regent
Lot option proposal from Novak-Fleck
FROM: John Sutter, City Planner/Assistant Community Development Director �n?��
DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director
DATE:
TO:
January 15, 2014
Anne Norris, Executive Director (for January 21, 2014 EDA meeting)
SUBJECT: Consider approval of an option agreement with Novak-Fleck for the lot at
5824 Regent Avenue North
Novak-Fleck has submitted a proposal for a$55,000 purchase option on the EDA lot at 5824
Regent Avenue North. The option will cost the builder $500 for six months, is renewable for an
additional 6 months for another $500, and during the option period the builder is required to list
the property for sale on the MLS as a"to be built" house. If the builder exercises the option,
then the option fee may be applied to the purchase price. If the builder fails to exercise the
option, then the EDA retains the fee.
Attached are the builder's proposal form, 2012 aerial photo, and preliminary site/house plans.
The proposed house would be similar to the one recently built at 5527 Xenia:
• Two car attached garage (but with space to add a third stall)
• 972 sq. ft. on the upper level, with an open living-dining-kitchen area, two bedrooms and
one bathroom.
� 912 sq. ft. on the lower level, with one bedroom and one bathroom finished now plus a
laundry/mechanical room and space for a combination of additional bedrooms and/or a
family room to be finished later.
Final approval of the house plan would not be granted until the builder exercises the option
and the EDA holds the required public hearing, which could occur at any time during the option
period. The builder may seek EDA approval of a different house plan at the time of the public
hearing, depending on homebuyer/market demand. It is likely that the final house plan will be
larger than the one proposed in the option.
REQUESTED EDA ACTION: EDA approval of a motion authorizing an option agreement with
Novak-Fleck for 5824 Regent Avenue North.
Page 1 of 1
PFtOPQSAL FORM
PROPQSAl. TO THE ECONQMIC QEVELaPMENT AUTHORITY flF THE GlTY �� CRYSTAL
5824 REGENT AV�NUE NORTH
CHECK ONE:
_ 8UILDER d��ERS $55,040 Ta PllS�CHASE TNIS LOT
BUiLD�R QFFERS $508 FOR A SIX-MON7H OPTION TO PURCHAS� 7HiS l.�T FOR $55,OOQ
�
This proposal is not a purchase agreernent or other binding cantract. At this time, the �uilder is submitting a proposa! to
purchase this lof and build a�ew single family house in accardance with t1�e RFP Guidelines, ar is requesting a six-manth
option for same.
tf a builder's proposal is tentatively accepted by the �DA board, then EDA staff wauld work with the Builder to determine
the specific house plan and present it at the next EDA meeting. lf the �dA board gives final approval at that time, #he
Builder would sign a Purchase & Redevelopment Agreernent and provide $2,Oa0 earnest money for the lot. Only after suci�
an Agreement is signed would a binding contract exi�t between the EQA and the Builder.
Builders may purehase a 6-month optivn on a lot for $54Q, renew�ble for an additional 6 months for an additional$500.
The option provides the builder with exct�sive rights ta purcnase the lot and buifd a hause subject to t�e normal EDA
process, requirements and guidelines. As a candition of the flption, the builde� must list the lot with a to-be-built house vn
the MI.S for ti�e duration of fhe optifln. The number of a�tions is limited: No builder may ha�e options on mare than 10°�
of the EDA's lots, and no mvre than Sfl% of the EDA's lats may be under opiion at any time.
BU1LDEft: {Builderis requrrecf to be a Residentral 8uilding Contractdrlrcensed by the Stafe af Minnesota.l
Name�!����" F�i���Yi�['�i'CSL.T-CC' State License Number: �o ��� t
Tel (�i6�71 �'�'�-� '" �"I�� Tel (2): Fa �_ �� �� — � �3�
,��% � (�(�� 1� � Cii lStatelZip. Y t � � �
Address•
Ern�il: "" � E
. � ` �'�
Signature pat
REQUIRED ATTACHMEM1ETS AND ADDITiaNAL INFORMATIaN:
❑ Att3ch one representative example of a house you wauld plan ta build on this Iot if your proposal is selected. It
does not need to show exactly how it would be placed on the lot; it just needs to show the approximate size, quality
and features you would anticipate a new house would have on this lot. A specific hause p4an would be Beterrnined
after a}�roposal is tentatively accepted by the EQA.
��
The EDA wil� only sell IoEs to builders who have experience in house construction in Minnesota. Alease list the
addresses of three houses you have built in Minnesota within the last five years, or atkach other evidence of
qualification far review by the EDA: n
Hou5e #1:
House #2:
F{ouse #3:
SUBMIT PR�POSAL T0: Attn: John Sutfer, Grystal EDA, 41�1 Douglas Dr N, Crystal MN 55422
7EL:76S.531.11A2 FAX:763.531.1188 1ohn.sutteraC�,c€vsfalmn.s�or►
PROPOSALS MAYBE SUBMlTTEa 8Y NAND nELtVEI�Y, U.S. MA/L, FAX, OR EMAti. {.pdf formaty.
PR4PQSALS MAY 8E SlJ8M1 il"LD A 7 AIVY TlME ANQ WlL.L BE C�NSlDERED QN A"�1RST Ct�ME,
F1RS7'SERVED" 8AS1S t!Nl�E3S TNE L�THAS BEEN OPTlONED BYANOTNER 8Ut[.DER.
1 i • � s
Eetabltehed ia iBBE
LOT SURVEYS COMPANY, �NC.
LAND SURVEYORS
REGI9TERED UNDER THE LAW9 OF 9TATE OF MINNE90TA
7801 79rd Aveaue North (7B9) 680-9083
Fea No. 680-9622
Mlnneapolie, Mtaneeota 56488
3urveyurs C�rriifirttic
CRYSTAL ECONL44f/C DEt/ELOP,MENT AUTHORITY
Propvty Addrma:
5824 Rdgant Avmue North
PID .04-118-21-14—U025
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INVOICE ND. 77�32
F.B.NO. 10+F4-16
scnt.e �^ = 20�
o Denotes Iron Monument
x000.0 Danotes Existing devatlon
Bmia of bavLga � maunad
Benehrriark:
Top Nut of Hyttront
loentad at NW comer oF
58th Ave. N 8 Regant Ave. N.
�ev.a 688.78 NGVD
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I'$�m` � ***PREL-IMINARY*** 1
No.5B16
FINAL HOUSE PLAN MAY BE LARGER
" FRONT SETBACK MAY BE GREATER THAN 30 FEET
REAR AND SIDE SETBACKS MAY BE LESS THAN SHOWN
Lot 8, Block 3, LARSONS TWIN LAKE PARK, Hennepin County, Minneaota.
The only eaeemente ahown are trom plate ot reeord or faformation '
pronided by client.
We haraby oartiLy that thie !e a true sad correct ropresentatloa bf � � /� �%
a eurvey of the bouadarles ot the above desorlhed jead and the �
looatioa of all buildinge and vls(ble e¢croechmente, lf eny, from or on Signed ��
eeid land.
Gregor , rasch, Mlnn Reg No. 24982
9urveqed by ue thie Ath day o1 Deaember 2008. �
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