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2014.01.07 Council Meeting Packet4141 Douglas Drive Nortb • Crystal, M�innesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov �� rr�� ►�� r�� Posted: January 3, 2014 City Council Meeting Packet for Tuesday, January 7, 2014 MEETING SCHEDULE 3 , . ,..; , , ,. ��,.:; , , ,. ��,.:; , , , ��,.:; , ..i�;�i i i, i�i�;�i i i.�i�;�i r�i�;<i i i i�;� �i�;�i i i.� i�i�;�i i i i�;� . P. 1 I , S. {i„ „r�r< <rt . �rt �rt..-. rt.....�.t �rs,rt.�.�: �rt..-. .1,. , l . . t. t t 3�.: � . t. t. t. t. t. 3 .. t. t. t. t. 3 .. t. t. r t t. i t 3� ., i {.. t. t. t. t. t. 3 2 t t s. s, s s -- �s. s-- s- . s s„ s„ t .�. � � � t . .:z,{ r�. r� � �. �. � t 7 { .�. � � �. � t, r�. r� �. � � t„t„ , r �. �. r� �. �. � t i . t t. . t. . t t. , t ' t t. t<Sr �,��r,. „> > >si{:. . t„> >. �. �..� .ff.�. > >. �. �.s 3 � t �. .€,. �.,> >. �..a.. ? t :.i � r� �, �, .,a ��k.s � l.. ".i':zi .f..t.t.t t�t.{�> {a t.t.t tSl .t.t.t.t fr. t, �� ,��-} y.t..t.t tsitts .ri fi�� ,t�7. t..Gs.��}� ,f ». t� t� , . .rt t� t� t r :. t ti . t t� . t� t� , i .. t f t i� . .sai:, .. {�» t� t� , 1 � � S:. � .. } � : # t; . §. . , {,� .t . .I f.. 1 a.n,'�„s �.. t ts .t� ri t s 3}.t c�;{tt t. �.ttlrr f' � r j� �...t r rr� $ i{ .i�.t s.c. i t.. t�i.>t st}l �.�ti $..ts. 3 f l...tti } tii{ U�3.. s, 1 3:. { tt :}.i1i .7.t� ��5!£ ft� .i tti 3+. �.k.r., j�i. 1:tf�4 �� 7 t�� i�.{< i 4...�.{.Et 3tt t tr4a� t it�t .t..., .s .,- r. { t: �`', ...4#.,,s �ta,it,.. ctikt { 7.. 1 4 t 2, .� ..�.r?, -�. {,rz..�,:.v. },�r, �s .{,��i��;,�,t,r'7ifr,is:>��t.F.,.,<t..; < <# .:rJ:��,�rK„ t�}�tiitl#,,, �s. �s.. ,{�'�� t��.;��, �, �f,, i �.i?it}�,�. � ,t „at,,�;�+ r hSr��£,��, .>#�� „� 7i1,:}„->zr.�.�� lst Council Work Session to discuss: 6:15 p.m. ■ Public Works Facility Site Conference Room A Acquisition 2na Council Work Session to discuss: 6:30 p.m. ■ Joint Water Commission (JWC) Conference Room A financing plan 6:45 p.m. EDA Annual Organizationa] Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Immediately after the Regular City Council EDA Work Session Conference Room A Meeting Auxilia�y aids are available upon request to individuals with disabilities by calling the City Cle�k at (763) 531-1145 at least 96 hours in advance. TTY users may call Nfinnesota Relay at 7I1 or 1-800-627-3529. 4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: ('763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov CRYSTA� CITY COUNCI� WORK SESSION AGENDA Tuesday, January 7, 2014 . . Conference Room A Posted: January 3, 2014 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at p.m. on Tuesday, January 7, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Hoffmann Libby Peak Selton Adams Budziszewski Deshler Staff Norris Therres Mathisen Hansen Revering Norton Serres 11. Aqenda The purpose of the work session is to discuss the following agenda item: • Public Works Site Acquisition • Joint Water Commission (JWC) financing plan III. Adiournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals wifh disabilities by calling the City Clerk at (763) 531-1145 at /east 96 hours in advance. TTY users may call Minnesota Relay at 711 or 9-800-627-3529. i � x � CITY•'��: ; �ftYSTAL �. M�,�� ; ��_��+:r� ..�nr�`r.�y��c� TO: Mayor and City Council Anne Plorris, City Manager � � . � . � � � r . � i � . ! r • • • • • ^ . ^ • i �a�kground: The Joint Water Commission (JWC) is planning to add wells as an emergency water �upply backup. Currently the JWC purchases all of its water from fihe City of Minneapolis Water Deparfiment. We have known for some time that the emergency water supply project and some other significant capital projects will impact the Water fund budget for the ne�ct five years, but only had rough estimates of the cost. The JWC i� now updating its capital improvement program which has firmed up the cost estimates. - Current cost estimates are higher than the cost estimates we used in the 2014 Water Fund budget. Crystal will pay a share of the capital costs based on the water used by Crystal customers compared to the total water used by all JWC customers. This share fluctuates from year to year since water usage changes over time. For the 2014 adopted budget, 27.4% was used as Crystal's share. .. • . • • . > � - - - •- . - •• • � - - �- -• • • - • . - • • '�� 111 111 / � � - . - • • - � - � � •-- .��-• � - ' . • • - • • - • -• • • - -. � . • - • - ' • • •- - �'• « � • - � - • • �- � �_ � -�. -� • • '�� •1 1/1 � •• • • �. � � . � - � . - - - - •- . - •• . • • - • � - - ' - - �• • . • � �. .: � - - •. - • • 1 -. _ � �� . . •-• - - • • '� 1 1M/ - • . - - � - -•• • • . - .-• -••- •:. - •• • - • .�� '� � - . . �-• • - � - . • •-• *� - ' - - � � •�- �-• - - -• -�. . - • •-� - • - - • . .- .- . -. -. � . -•. -• - _ - - -.� . • ��• -� - i � �•�• -• : •�- a - - .. . • - - �> .•� '� 111 . - _ s � i : � •. -• • .�� '� 1•: 11/ - � . '��• -• : •�- • - " • . • �. . . . � .� � . . . � � . � � � . � . � � � � � � � r r � � ■ � . . . • r • ' . ' . • ' • • •' r�' '�. � • ! i• • i �. i ' .i . � • ' � . • • ' ' ..� • . • . • • •. . - .�i '� i/l r - •• � . ' � •- . - • • - ..�• '� •1 111 �• • . • - •-• - - � s • �• �r> • � � •,. . - . • ' - •�- - . • r --• • ��• - . . •-� �. - .• . � • • •- .�• '�•� 11 - •• -. - ' - - � • •�- - . • . • - . • • . , _ , _ , • •�. - .� . - '� 1/1 � - 1 � � - - �., • • • - -. 1 � . � � .• . � i�� • � � � •f� . ` • i�� f � • ` � • . ` • . • � + i � � � . � ` . ' ". ' � • i • � i . : i _ � . i � i • ' � . ' ' • • � i - � � � 1.��• ��. i •� �� 1 � � -. � '. i ��. � .� ... � ' i •f.'.. � r ' . ^ i � . - � • ! � . � . ^ • �� .� ' • �. � �. � • �. > �. � � • ! • • � • • r • • • . '�. � i. . �. .. � �.: i.. . �� -.r � i.. .: - I �. '1 '� I• I I -• �'1 �, � .� 1� ; �I . � � �� '� •�• 1 • '� `� : • . ;� ,��i/ :. . � . � ��. �, • :•� r �r�. �, ' � .; �%�'� '�`� .;• Q� I: '. ', �: - . �: '��, • • .•�, , , • _� : � • �, �, 'i.: • � • •. �, � :I , �. ; ' . Con�lusion: Financing options are only one consideration in the emergency water supply project. The two alternatives presented are the ones that seemed to me to be most viable. If there are other ideas the Gity Cauncil would like to investigate, I will work on them for presentation at a future meeting. WPtiER 11TILITY RAT'� �TU�`( 201 A� Adc�pted ��dg�f .��_ PROFIT & I_(JSS 2013 2014 2015 2016 2017 2018 REVENUE� Water usage charges 2,600,000 2;760,000 2,880,000 2,880,000 2,970,000 3,000,000 Fixed service charges 150,000 150;000 150,Q00 150;000 150,000 150;Q00 Penalties 57,000 60,000 60,000 6O,OOQ 60,400 60,000 Special Assessments G0,000 60;000 60,000 60;000 60,000 60;000 JWC reimbursement 12,000 12,000 12,000 12;000 12,000 12;000 Investment Income 27,Ob0 23,300 34;590 38,320 48;097 44,4i3 Miscellaneous 57,000 57,OQ0 59,000 59,000 59,000 59,000 State testing fee billed 50;000 50,000 5�,000 50,000 50,000 50,000 TOTA� REVENUES 3,0�3,000 3,172,300 3,305;590 3,309;320 3,409;097 3,435,4i3 EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC 2 cents/�,000 gal. fee ProfessianallContractual Utilities Repair & Maintenance Suppiies Communications & Printing Insurance & Training Depreciation Admin. Service Charge TOTALEXPENSES NET INGOME or-LO�S ENDING FUND BALANCE 230,449 81;"183 1,908,730 229,500 12,000 94,568 4,200 38,100 50,500 7,600 16,265 1 �33;676 1 � 7,�72 2,97�1,243 38,75� 235,494 24�,381 247,416 253;6Q1 259,941 89,084 93,538 98;215 103,126 108,282 2,013,304 2,069;67i 2,12i,627 2,187,2Q1 2,2�8;443 309,150 432;000 2D5,200 193;05Q 200;DOQ 12,000 92;Q00 12,000 12,000 12,OQ0 97;i55 100;688 143,708 106,820 110,024 4,140 4;264 4,392 4,524 4,660 37,800 38;934 40,102 41,305 42,544 50;500 52,015 53,575 55,183 56,838 3,500 3,605 3,713 3,825 3,939 12,703 13,084 13,47i 13,881 14,297 183;�70 190;000 195,000 200;000 210,000 118,451 12�,412 124,448 1�7,559 130,7�8 3.�67,351 3,372,598 3,228,874 3,302,Qi4 3,4U1,717 4,949� -67,008� 80,447� 107,024� 33,756 7,499,837� 7,432,830� 7,513,2i6� 7,620,saa� �r CAS�-i FL.OW Cash & Investments, Beg. of Year 2,163,732 2,262,611 2,306,030 1,916,023 1,923,890 1,4�2,436 Net income 38,i57 4,949 �67,008 80,447 107,024 33,756 Add back Qepreciation 183,676 183,470 190,000 195,000 200,000 210,000 Deduct Gapital Outlay 123,55� 14�5,000 513,000 26i,5�i9 i4�,478 658,000 Cash & Investments, End ofYear 2,262,611 2,306,030 1,916,023 1,923,890 1,482,436 1,068,192 Retail Rate per 1,000 gallons, l"ier 1 4.05 $4.30 �4,50 $4.50 $4.65 $4.70 Retail �2ate per 1,OQ0 gallons, Tier 2 4.45 $4.7Q $4.90 $4:90 $5.05 $5.10 Retail Rate per 1,000 gallons, Tier 3 4.85 �5.10 $5.30 $5.30 $5.45 $5.50 Rate increase from prior year 2.11 % 5.15°l0 3.92% 0.00% 2.83°/o 0.92% WA,i�R lJi1LI�TY RAT� �TIJ�Y 2014 A�d�pfi�d �udgef, Alt�rn�tiv� #1 F'arficip�t� in ��id�n Vall�y ��nd Is��u� PROF11' & LOSS 2013 2014 2015 2016 2017 2018 REVENUES Water usage charges 2,600;000 2,i6Q,000 2,880,000 2,880,000 2,970,000 3,Q00,000 �ixed service charges 150,000 150,000 150,000 150,000 150,000 150,000 Penalties 57,000 60,000 60,000 60,000 60,000 60,000 5pecial Assessments 60;000 60,OOQ 60;000 60,000 60,000 6Q,000 JWC reimbursement 12,OOn 12,000 �2,000 12;000 12,Q00 12,000 Investment Income 2i3OQ0 23,300 33;854 36,784 30,762 23,394 Miscellan�ous 57;000 57;000 59,000 59,000 59,000 59,000 State testing fee billed 50;000 50;000 50;000 50,OQ0 50,000 50,000 TOTAL ftEVENUES 3,013,OQ0 3,172,300 3,304,854 3,307,784 3,391,762 3,414,394 �XPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capifial JWC 2 centsl1,000 gai. fee Professional/Contractual Utilities Repair & Maintenance Supplies Communications & Printing insurance & Training Depreciation Admin. 5ervice Charge TOTALEXPCNSES 230,�� 235,494 241,381 24i;�1G 253;601 259;941 81,183 �9;084 93,538 98,215 103,126 108;282 1,908;730 2,0�3,304 2,069,677 2,127,627 2,187,201 2,24�,443 229;500 358;225 �59,000 II20,260 184;950 222,750 12;000 12;000 12,000 � 2;000 12,000 12,OOD 94,568 97,755 �00,6$8 103,708 106,820 110,024 4,200 4,140 4,264 4,392 �L,524 4,660 38,100 37,800 38,934 40,�02 41,305 42,544 50,500 60,500 52,015 53,575 55,183 56,838 7,600 3,500 3;605 3,7�3 3,825 3,939 16,265 12,703 13;084 13,477 13,881 14,297 183,676 183,470 190,000 195,Q00 200,000 210,000 117,472 118;451 121,412 124,448 127,559 13Q,748 2.974.243 3,216,426 3,399,59II 3,843,934 3,293,974 3,424,467 NET INCOME or-L055 38,757 -44,126 -94,744 -536;149 97,788 -10,073 ENDING FUND BALANCE 7,494,888 7,450,762 7,356,018 6,$19,869 6,917,657 6,907,585 GASN FLOW Cash & Investments, Beg. of Year 2,163,732 2,262,611 2,256,955 1,839,211 1,230,483 779,793 Net income 38,757 -44,126 -94,744 -53G,149 97,7�II -10,073 Add back Depreciation 183,676 183,470 190,000 195,OQ0 200,000 210,000 Deduct Capital Outiay 123,554 145,000 513,000 267',579 748,478 658,000 Ca�h & Inve�tment�, End of Year 2,262,61 � 2,256,955 1,839,211 1,230,483 779,793 321,721 Refail Rate per 1,000 gallons, 1"ier � 4.05 �4.30 $4.5Q $4.50 $4.65 $4.70 Retail Rate per 1,000 galions, Tier 2 4.45 $4.70 $4.90 $4.90 �5.05 $5.10 Retail R�te per 1,000 gallons, Tier 3 4.86 �5.10 $5.30 $5.30 $5.45 $5,50 Rate increase frotTt prior year 2.11 % 5,15% 3.92% 0:00% 2.83°l0 0.92% WA`T�F� lJ`ilLl`�Y ��iE �TIJ�Y 2014 �depfi�d �udge�, �lfi�rr��fiv� �2 F'�y Em�r��n�y W�t�r �upply �h�r� lJpmfr�n� PRC7FIT � LOSS 2013 2014 2015 2d"16 2017 REVENUES Water usage charges F'ixed service charges Penaities Special As�essmenfs JWC reimbursement Investment Incam� Misceilaneous State testing fee billed TOTALREVENUES EXPENSES Salaries & Wages Fringe Benefits JWC - Operations JWC - Capital JWC 2 cents/�,000 gal. fee Profiessianal/Contractual Utilities Repair & Maintenance Supplies Communications & Printing Insurance & Training Depreciation Admin. Service Charge TOTALEXPENSES 2,600,000 150,000 57,000 60,000 12,000 27,000 57,000 50,000 3,013,000 230,449 81,183 1,908;73Q 229,500 12,000 94,568 4,200 3£i,100 50,500 7,600 � 6,265 � 83;676 117,4i2 2.974,243 2;760,000 150,000 "60,000 60,000 12,000 23,300 5i,000 50,q00 2,88Q;000 3;000,000 3,120,000 150;000 150,000 95Q,000 60;000 60,000 60,OQ0 60;000 60,000 60,000 12;Q00 12;OQ0 12,000 15;629 14,010 7,087 59,000 59,000 59,000 50;000 50,000 50,000 3,2$6,629 3,405,010 3,518,087 235,494 24�;381 247,416 �9,084 93,538 98,215 2;013,304 2,�69;677 2,127;627 1,573,225 364;50Q 725,760 12;OOD 12,OOd 12;000 97,755 100;688 103,ib8 4,144 4;264 4,392 37,800 38;934 40,102 50,500 52;015 53,575 3,5b0 3,605 3,713 12,703 13,0$4 13,477 183,�70 190,000 195;d00 1� f3,�5�'C � 21�,�� 2 124;448 4,431,426 3,305,098 3,749,434 NET INCOME or-LOSS 38,75i -1,259,126 -18,469 -344,424 �NDING FUND BALANCE 7,494,888 6,235,762 6,?_1i,293 5,872,�70 CASN FL.OW Cash & Investments, Bag. of Year 2,163,732 2,262,611 1,Q41,955 700,486 Nefi income 38,757' -1,259,126 -18,�69 -344,424 Add back Depreciation 183,676 183,470 190,000 195,000 Deduct Capital Qutlay 123,554 145,000 513,OOQ 267,579 Cash & Investments, End of Year 2,262,611 1,041,955 700,486 283,484 Retail f�ate per 1,000 gallons, Tier 1 4.05 $4.30 $4:5Q $4.70 Retail Rate per 1,000 gallons, Tier 2 4.d�5 $4.70 $4:90 $5,10 Retail Rate per 1,000 galfons, Tier 3 4.85 $5.1� $5.30 $5.50 Rate increase from prior year 2..11% 5.15% 3.92% 3,77°l0 253,60� 103,'�28 2,187,201 90,450 12,000 1 Q6,820 4,524 41,305 55,183 3,825 �3,881 200,000 127,559 3,199,4i4 1 : 3,330,000 150,�00 60,000 60,Q00 12,000 1;6Q9 59,OQ0 50,000 3,722,609 259,941 108,282 2,248,443 128,250 12,000 110,024 4,669 42,544 56;838 3,939 14,297 210,000 130,748 3,329,967 3�8,613 392,642 19�,483 6,584,125 283,484 53,619 318,613 392,642 2Q0,000 210,Od0 74�i,478 658,000 53,619 -1,739 $4.90 $5.25 $5:30 $5.65 �5,70 $6.05 3,64% 6.14% I'ro�ect Description - new nublic works i'ac Total Iltility I'u�ids {Fnnci� 505, 510, 515 aud 520) Mu1ti-Yea1• Capital Improvement Plan 2014 Adapted Budget 2�1Q 2015 2016 2017 2018 _..:-- --, ---: _.:- -=:. , __ . ____ �/01;40% 20%) i � � ` -- - . .._— ,._ _:... _ ._ . _ ...:. . __ . . . � =- _ _...__.._ ility � ( �1,000,000 � � _. .__- --- ... ---- _, ; � 0, 1:000:000 0 I 0 0 -- --- --- --- ___ ___ _ _ _ _ _ - - 5ewet (100°/u) ' -- _ __ __._.... -- -_ ___ _ ---- ,- _� _ _ _. __ Relinc deterioiated sanrt�ry sewers ; 450,000 300 000 I 450,000� 300 000 � 450 000 -- . _ __. __. _ _. South LiFt #9 foice tnam lu�ing � 650 000 ( _ - __ _ _ _ __ _.. � , ...._ _..__ _. �Replaae Sawei maitts within stieet i•econst�uction p��o,�ects _�__�___ _�_ i_ 105 ll0� 144,947 i 217,00G � "I ruck mou � � � - �__ - -- �- _.. _ nted manhole lifter r_ � 8 000 � i-_ �---- --_ _. _ - -{ - - _ _ _ Sanita�y sewe� mamt�nance software i I 20 000 ( � ..__ _.____ _. _-- __ ,- - --' - - __ _ � __ __. Ite_lace t�uc,k #449 - 2000 telcv�smg_van i � 175 000 P ' > --- — _ — _ __ ------ -I --- __ Replac.e com �utr.i and � inter i i_, 2 500 ; _.. � _ p __ ___ _ _ , L..___ _ �_ -- --- �- -.__. _ Replace Matyland lifl pumps j I ; 20,b00 ' __ :_._.... ....._... ...._.,.. . . .._ _ . � _ ......... A ��- -- � p31 000 � 'Iteplace #426 1996 tratic,r mountc,d vactoi ' ___. _ _ . ._. _ _ _ _ __ 1 - __ � ___ Tteplace #439 1991 h�ailer mounted generator ' I i 30 000 -- - -- . _ > _ _ �Replaee #429 - 2003 Chevy 1 ton traek __ ___� _ _ SS,000 � _ __ _ --- -- � - - _ _ - --- Rc laee #430 1994 sewer roddc.r � 25 __p— � . ____ ___. .... --- - _.�.� ._. ___._. -_.._ __ _. __- - -- -._.. � 000_ Replace #431 2004 S�eco sewe� �ette� . i 220,000 __ .. - -- _ . .. . ..... ___- ; . i5ewerl'otal ;; 1,128,000 �_ 580ll0 777,447_i_ 572,006 (_695,000 --.._.. .._ _ _ _ _ ___ _ -' __. ____ _ _--__ _ _____- --.___ _._...... �Tota( Utiliti�s _„_ __ __ ; 1,43S,OQ0 i 2,164,6�4 j 1,679,362 i 2,467,860 : 1,365,000 AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • ANNUAL ORGANIZATIONAL MEETING • TUESDAY, JANUARY 7, 2Q14 6:45 P.M. CRYSTAL CITY HALL COUNCIL CHAMBERS 1. Call to order 2. Roll call 3. Election of officers * 4. Establish meeting calendar for 2014* 5. Approval of minutes from December 3, 2013 Regular Meeting* 6. Consider tentative approval of a proposal and option agreement with Berger Built Construction for the lot at 5700 Regent Avenue North* 7. Other business 8. Adjournment * Materials attached MEMORANDUM DATE: December 27, 2013 TO: Crystal Economic Development Authority FROM: Patrick A. Peters, Deputy Executive Director `� �� SUBJECT: Election of Officers and 2014 Meeting Calendar I. ELECTION OF OFFICERS On January 7, 2014, the EDA will hold its Annual Organizational Meeting, at which time the members will nominate and elect officers for 2014. An overview of the officers for the past several years is presented in the table below. President Vice Secretary Treasurer President 2014 2013 Hoffmann Deshler Budziszewski Selton 2012 Anderson Bowman Moore Deshler 2011 Hoffmann Bowman Moore Anderson 2010 Hoffmann Bowman Grimes Anderson 2009 Hoffmann Bowman Grimes Anderson 2008 Hoffmann Bowman Grimes Anderson 2007 Hoffmann Bowman Grimes Anderson II. MEETING CALENDAR The EDA must establish its calendar of ineetings for the year. It is anticipated that the EDA will continue to hold its Regular Meetings on the same date as the first Council meeting of each month. Special Meetings may be called throughout the year as necessary and would be on the same date as the second Council meeting each month. A recommended 2014 meeting schedule is attached for your consideration. ACTION At its January 7 meeting, the EDA will consider nominations brought forward and elect officers for 2014. The EDA also will consider a motion to approve the 2014 meeting calendar. ��. CITY'�:.of CRYSTAL Crystal Economic Development Authority 2014 Meeting Schedule Tuesday Tuesday *Monday Tuesday Tuesday Tuesday Tuesday *Thursday Tuesday Tuesday Tuesday Tuesday *Tuesday *Tuesday Tuesday Tuesday Tuesday Tuesday *Thursday Tuesday Tuesday Tuesday January 7 January 21 February 3 February 18 March 4 March 18 April 1 April 17 May 6 May 20 June 3 June 17 July 15 August 19 September 2 September 16 October 7 October 21 November 6 November 18 December 2 December 16 Regular Meeting Special Meeting Regular Meeting Special Meeting Regular Meeting Special Meeting Regular Meeting Special Meeting Regular Meeting Special Meeting Regular Meeting Special Meeting Regular Meeting Regular Meeting Regular Meeting Special Meeting Regular Meeting Special Meeting Regular Meeting Special Meeting Regular Meeting Special Meeting *Denotes a change in the regular meeting schedule for the EDA and corresponds with changes to the City Council meeting calendar for 2014. Minutes of the Crystal Economic Development Authority Regular Meeting December 3, 2013 President Hoffmann called the regular meeting of the Crystal Economic Development Authority to order at 6:35 p.m. Upon call of the roll, the following members were present: Jim Adams, Julie Deshler, Mark Hoffmann, Laura Libby, Casey Peak and Joe Selton. The following staff inembers were present: Anne Norris, Executive Director; John Sutter, City Planner/Assistant Community Development Director; and Mike Norton, City Attorney. Motion by Commissioner Adams (Peak) to approve the minutes from the November 19, 2013 special meeting. Motion carried. The EDA held a public hearing to consider authorizing the sale of a lot at 6516 Brentwood Avenue North to Novak-Fleck for construction of new house. President Hoffmann opened the public hearing. No one came forward to speak on the matter, and President Hoffmann closed the hearing. Motion by Commissioner Budziszewski (Adams) to approve resolution 2013-19 authorizing the sale of a lot at 6516 Brentwood Avenue North to Novak-Fleck for construction of a new house. Motion carried. The EDA considered a consultant services agreement with Greater Metropolitan Housing Corporation for the Housing Resource Center in 2014. Motion by Commissioner Budziszewski (Libby) to approve the consultant services agreement with Greater Metropolitan Housing Corporation for the Housing Resource Center in 2014. Motion carried. The EDA considered an agreement with Greater Metropolitan Housing Corporation for the Home Improvement Incentive Program in 2014. Motion by Commissioner Budziszewski (Selton) to approve the agreement with Greater Metropolitan Housing Corporation for the Home Improvement Incentive Program in 2014. Motion carried. The EDA received an update on the status of EDA lots sold in 2013. Motion by Commissioner Budziszewski (Selton) to adjourn the regular meeting. Motion carried. The meeting adjourned at 6:49 p.m. Mark Hoffmann, President ATTEST: Julie Deshler, Vice President -�-. CITY�;of� 'CftYSTAL EDA STAFF REPORT 5700 Regent House proposal and lot option - Berger FROM: John Sutter, City Planner/Assistant Community Development Director � DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director f�� DATE: December 30 2013 Anne Norris, Executive Director (for January 7, 2014 EDA meeting) SUBJECT: Consider tentative approval of a proposal and option agreement with Berger Built Construction for the lot at 5700 Regent Avenue North Berger Built Construction has submitted a proposal for a purchase option on the EDA lot at 5700 Regent Avenue North. Berger is a state-licensed builder with no enforcement actions. On December 16 they closed on the purchase of the EDA lot at 4553 Yates and will begin construction on that house, a modified two story, later this winter or in spring 2014. The option fee is $500 for six months, renewable for an additional 6 months for another $500, and during the option period the builder is required to list the house for sale on the MLS as "to be built". If the builder exercises the option and purchases the lot, then the fee is applied to the purchase price. If the builder does not purchase the lot, then the EDA retains the fee. The proposed house would be a split entry with 976 sq. ft. on the upper level and 968 sq. ft. (800 finishable) on the lower level. It would have two bedrooms, one bathroom and a living- dining-kitchen area on the upper level and at least one bedroom and bathroom finished on the lower level. It would have an attached two car garage with space for a third stall in the future. Attached are a 2012 aerial photo, builder's proposal form and preliminary plans. Final approval of the house plan would not be granted unti! the builder exercises the option and the EDA holds the required public hearing, which could occur at any time during the option period. The builder may seek EDA approval of a different house plan at the time of the public hearing, depending on homebuyer desires, market demand and related factors. REQUESTED EDA ACTION: EDA approval of a motion authorizing an option agreement with Berger Built Construction for 5700 Regent Avenue North. Page 1 of 1 ;��'��, �+;��5�� i�R4F'��aa �'� �'�1�=. ��r�a�il� ��%�� t��'P,��.i i A��t�PfTY 9� if�� TY �F G�d�STAL �,— "��Oi� !'ir^�b� i r1�1��!U� :'�Et'liti'1�'d--i CH�Ct� Q�+1�: �t1ll.C�� 4�s��RB S�O,tsUCs �fl PllRC4iAS� ;4�tRS �Gi ^�� 3iJ!1.":�a �� r�i�S "��`J�' `0:� � SIX-r�C�Tf-I �? s i4�� iK7 PUi3CEi�SE 7l-9t5 LOT F�3� .�`�� a: 0 This propos2i is no: �: c�r:n�-se sg��ment o� cthdr ;;;�ding cant;�ct. M::i�is ii�ne, ihe 6�iider is submittiny a propasa{ to �tJ�C�taS�' iFkiS !4: c�% `�UIl�7 ? i;�'N :.ii C�°e famiiy t�o��s� i11 uCCOfdB�C� N'ili^ Ine RrP Guidelines, or is requesting a six-rnonth apti�n for same. If a buiider's pn�po��:: 'ss t�r;.a::ve(y a�cE:ptec by'i3Y ��4 board, then F�.�• st��f ��ould ��rork wilh fhe Bui:der to cieterrnine the specit��C �ouse �'r� a; �d c; asent it a2 fs�e n2x' FC:; meefing. 't t'r,e CD.�, bo��d gives flral appeova! at.hafi �ime, the Build�r �vouEd sign ��u�chas �� F2�de�rzlo�:�!�� i :';�r��rnent and urcvide a2,�{)0 e2�n�si monEy ior khe 1ei. Cn1y �f#er such an Agreement is si_� , �d �Jtc4! � G��nd�na ccnfirGc� �rst be�rreen _he EaA and In? 3v;!dar. Buiiders may �urchase a F��a7�h ootion on �?ct `or 5500, �ene4v��le far er add�Eio�a� 6 months �Or cn a(Edittpnal ��jOQ. The option �rovides ine bufic�r �ritf� exctusive rigtits i� purchase tne !ot ar+d bc;iid a house subject to the normat �DA �rar.�ss, seguSser,�e�� ; s anc a�si�' a"snws. As d ccs:�?it;�n o� the a�;ior,, ��e b•aii�es must fist ihe 101 �r�i1h a ta-b�-buiVt t�ouse on the M1.S for the dur4: on oi t;�e option. The nur;i�;�r ot aptions is limii��: ivo c�,iEaer may have options on more �han 10% of ihe EI?A's �o�s, a:�c ne r�ur� tiiar� 50% of thfl �QA's bts may �Q un�er opiion at �ny time. BWLt3�P: (Suitderis re�ut.-�d to �e a Res;r�niiai Buildrng Coniractor ticenseri by the SfaFe of A6rrrneso?a.} � 1 �'- 3 n f�am�: �� .s_.��.�'�.3.%q T � ��.�'1. � . S?a:e ! i�anse i�umber:�.3� � (� Z� 1 Tei (1):�� u �� .,� i al �2): Fa�: � � 1 ��-�A �%%�P�1 V ��L, 1� � , � �ti1 Address: �-.� � �� "� "�" "�''� �;t;�lState;'7�p: � �+ �Q � � "� ` � S Email: � �'� � � �, � � �-�,�� 1 `,�, C.�a �'� � � � 19 � ��,.� u � --� �ioratur� Dat� R�Qlll b 1�'f"�'AG�i�?�h�T� ,�i�t� ADDlil4�Vf�l� ik�9�4�ti�llATi()�': Attach on� r�presa�ta�ive examole vf a ��ouse %OU L�OUIG ,c�I�il (C �Uiid qn �his lat if your prap�sal as sel•�cted. It daes not n�ed 'tc shoVv 2xac�ly ho�,r it 4vc�fd �e ofacPd a^ the la:; it just �eeds to sho��r the approxitr�ate siZ�, quality and features you �ou(d anticipate a new :�cuse wouid nav� on t`is 40'. A s�ecific house plan vrould be deterrnine;d , �er a pro�osa( i� te;�fatiLely accepted by the �Dh. '` .�. ds,��`�; _" -. �- ;•°� �.: � �� .�- ��:^.,.�_-�, g � " .. _� w J , , [s/ The EDA vril! oniy seil !ots to buiiders wro have experienc� in hoG�se consiruction in N1i nesota. Pleas� listthe a��res�s o'� three rouses yQU have bu"c ir i�innesota wiinin t�� lasi t�vs y�ars, or attach a�er e �ide,nace of qualificaiion far re+nev� by the �DA: �� e�.,�s tCJ �� L��1� �""' � �-;GUSE T'I : � � �"�"� t oi� -� v''�� louse �2: House #3: SL�BMIs F'RQr JSAL''�: A4fn_ John �utter, Crys4al �LA, 41��3 E7augia� D� N, �rystal �fN �5422 i�L: i63.�3i,'i �42 FkX: 7S3.�"sro. �'i68 iahn.sutter(a�,c��s�tal�n.aov AROPOSALS sJlaY �r St3SR+�f�'�'�fl 3Y HA�D l3E�?tJ�R'r, U.S. ��3A1�. F�X. QR �1�AtL (.pdf �ormatj. PRQPO5ALS �AY3E SU8h1t1'7'ED � iANY TIPtt� A14tD 1�llL� BE COIYSID�nED ON.4 "FlRST CDM� FIRST SERV�D" B�S1S UlVLESS Ti�`� �Oi i-�AS B�,�N �PifGi`dEt� r3Yr1Pd(7T/;ER BUILD�F2. . N II • 1-Story Frame �. top foundation N0.5706 34_65 �� ` ` `� � oa � o� oa SCALE --- --- � 866.2 �o �° �o ^,�" : 2�' ' 866.5 NORTH L lNE OF THE p, „� �,o� �� ,�° SDUTH 1/2 OF LOT S89 47 27 E� 2 I"cottonwo d �t, o 0 865.74 866.6 135.4� �� /c� chain link fence x � tb� _ � �r ry� N of line Spower pole 3 865.45 `\fence S of ��'ti '� � � c� ��nP n ^,,��' ,^��" �,` �� _ � _� � � N d� �� -� � �— ` �.._ � /'�� • � � (Q�'I � ^• �rreg fori wood fence �---J �-- a W es�°°� � ' �3 •� /� � ,,CN'" �gi�� 66.0 865.4 �a�i Z � g o 7� � � �` .� . 66. �'� , 22.00, , � � � , � � `.�� `� �• � 66. I �yc� � . > � �, � N •. . �..,�yL�.30 • , � J0 � 1MI�tX. , o' fence a �� o � � " W ` � � � � �� °' o �$ 1-Story Fra o N e N ; z � � .7 � ro ..,, No.5700 � . , , . . `� tbc � �:� 35.8 866. 1,4. I O N\ I O. • b N;_' �� 8G5.95 ��R �� N W � --- --- ildin � - ` 22.0 \ /^ � � � o►� 866.8-: � _ 66 ` concret 865 � � � o � / '� birch 12" z� r o 'i \ Q \ '� I O �, �...i/ 866.7 I , � � v� , '�ii_ u� �j � concrete �-� ' ,- � I , � � � �-y�� I c i � Z " � W , ot�e6Y v�� r�� m ' U r n � `� 866.6 °' a�i <.J � pme 18" �� l;��\ � � I w W �866 i �, � /� �� i o � hyD4 1 �1 � ��'` /\� � ,' L_- ��.�� ° wi� w 36" I ��'�866I4 � ( 3 d ---7 ,�/— � g e � / i'�� % n i'me !' �! ', 866.4 f l�\ � � 865.7 � rim(nsp) 5.20� � 865.62 manhole o street signs � 865.34 edge of bituminous mh rim �865.29 % 865. I 2 mh inv 845.97 6 �35'4'� chai link N 89°47' 27" W tbc 86� 57TH AVEt�UE N. tbc B6! B6 � � tb�� 865.8 I 66. I 2 Legal Description: The South Half of Lot 9, Block 4, Twin Lake Park 2nd Addition, Hennepin County, Minnesota. � �"� Iti4 �KI �- _ 3. ,�. ..� -_ (�-_: .�.� � ��l �� w.w.w. 6ea��a g.+,�THonEs.curt G�YY`� � � . 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T I � ,� p 7 C�� Cl'oSci" :: . . ' .. � ..♦ _ _' . R�cect�a.�e�nl � I_ '�ssT � ¢�;.t I . �_ � � � . ,. - -. /� �2`•dx z2`-o• C Y / =�r �-v�(- � � - - - � � , . I Bc01�O4'1 ROOM ' ' . � �/- �' � '- c - - 5 5.se a-�% �lS. - . . , � ` i t2'o. �o-v . . . Gyv- � . � r— Ti�t6 ,allo ��j . I I... SNoW R � ' — t. t . 'SIORF.CtC �� -- � . i � . � . i , .. .� _ — _ ..�� y i t8 mict ��«�E �,Z,��,�„-� LDV�iER-_�EL:.:�LAfiI. . . :.��... �u C-�� '� �''i�.�, � 9�a ��. -�;y;�;�,. ► �� b� ��i- r � � � �� +�S ' h1:'i. �; -------._._....__..--------- ----------�----- -------------��--------------.....__.._..------------ ---- ' - - -------�— THE CITY MANAGER'S COMMENTS ARE BOLDED. City Council Meeting Preliminary Agenda January 7, 2014 7:00 p.m. Council Chambers I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE II. PRESENTATION OF AWARDS Mayor Adams and West Metro Fire Auxiliary President Liz Adams will present awards to the winners of the Crystal Sparkles contest. Residential - Single Family a. First Place: Michael and Joanne McClaine, 5709 Oregon Court North b. Second Place: Keith Weiman, 5627 Regent Avenue North _ .�•�___� _u_� The Mayor will acknowledge the following donations: 1. $500 from Art Stiff, a prior Crystal resident, for the Crystal K-9 Program; and 2. $400 from Paster Enterprises, LLC to the City of Crystal for the annual employee holiday party. IV. COUNCIL MEETING MINUTES The Council will consider the minutes from the following meetings in a single motion: a. The Council Work Session from December 17, 2013; and b. The Regular City Council Meeting from December 17. V. CONSENT AGENDA The Council will consider the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; 3. Approval of a resolution amending Appendix IV of the Crystal City Code relating to the 2014 Fee Schedule — Main Section; 4. Approval of a resolution designating Wells Fargo Bank, N.A. — Crystal Branch as the City's official depository for the year 2014; Crystal City Council Meeting Agenda January 7, 2014 5. Approval of a resolution approving the firm of Kern, DeWenter and Viere for Auditing Services for the 2013 financial statements; 6. Approval of designating the Sun Post as the primary legal newspaper and the Star Tribune as the secondary legal newspaper for the City of Crystal in 2014; and 7. Approval of the annual City Staff appointments for 2014*: a) Hennepin Recycling Group — City Manager Anne Norris; b) Metro Cities representative and alternate — Mayor Adams and City Manager Anne Norris; Metro Cities Legislative Contact and alternate - Mayor Adams and City Manager Anne Norris; c) Project PEACE Board Member and alternate — Police Chief Stephanie Revering and Deputy Chief Mike Meehan; d) NWHHSC Board Member and alternate — Assistant City Manager Kim Therres and City Manager Anne Norris; e) LOGIS Board Member and alternate — City Manager Anne Norris and Finance Director Charlie Hansen; f) Five Cities Transportation Executive Board Member and alternate — Recreation Supervisor Marcia Bach and City Manager Anne Norris; g) Northwest Suburbs Cable Communications Commission members Anne Norris and Julie Deshler; and h) PUPS Board Member and alternate — Police Chief Stephanie Revering and Deputy Chief Mike Meehan. VI. OPEN FORUM (Open forum is a time for individuals in the audience to address the Council on subjects not on the regular Council agenda. Individuals are asked to step up to the podium and speak clearly into the microphone. You are allowed 3 minutes to make your comments and no items may be addressed more than ten minutes. The Council will not take action on items discussed during open forum or discuss matters under pending or threatened litigation; however, the Council may add the item to a future meeting agenda and ask city staff for follow-up. No comments will be taken during tonight's Open Forum regarding the Ramirez matter or Officers Watt and Erkenbrack or other current employees. The Council is well aware of the issues and concerns of inembers of the community group, Communities United Against Police Brutality and Crystal residents. The group's members have attended many city council meetings and have been in contact by telephone, email and written letter. The city has responded many times to requests for information. The city will provide any public information available in the future. Citizens are invited to communicate with city staff or the Mayor and Council by email or letter about this or any other topic.) VII. REGULAR AGENDA 1. The Council will consider a resolution appointing Mary Serie as Crystal citizen representative to the West Metro Fire-Rescue District Board of Directors for a two- year term effective January 1, 2014 — December 31, 2016. Page 2 of 4 Crystal City Council Meeting Agenda January 7, 2014 John Budziszewski is currently filling Crystal's citizen representative position on the West Metro Fire Board and his appointment expires December 31, 2013. This is a two year appointment and on December 3, the Council interviewed candidate Mary Serie for this position. Recommend approval of the resolution appointing Ms. Serie to the WMFD Board to a term expiring December 31, 2015. 2. The Council will consider appointing Rev. David Harlow to the Human Rights Commission for a three-year term expiring December 31, 2016. The Interview Committee recommends approval of the appointment of Rev. David Harlow to the Human Rights Commission. 3. The Council will consider appointing Robyn Browning to the Environmental Quality Commission for a three-year term expiring on December 31, 2016. The Interview Committee recommends approval of the appointment of Robyn Browning to the Environmental Quality Commission. 4. The Council will consider a resolution authorizing the acquisition of properties and directing the condemnation of certain real estate for a public purpose (Public Works Facility). City staff and the City Council have analyzed options for an updated Public Works facility on the existing site and evaluated other sites in the city. After much analysis, it appears the best option is a commercial site on West Broadway which includes 4 parcels. In order to proceed with the Public Works facility, recommend approval of the resolution authorizing acquisition of these parcels. 5. The Council will consider a contract for architectural design services with Kodet Architectural Group, Inc. for design of Crystal Public Works Facility. City staff and the City Council have worked with Kodet on analyzing options for an updated Public Works facility. Now that a site is determined, detailed architectural and construction plans need to be developed. Recommend approval of the contract for architectural services with Kodet Architectural Group Ltd. 6. The Council will consider a resolution re-appointing Anne Norris as city manager and authorizing execution of an annual employment contract for 2014. Thanks for the good evaluation and for another year contract. Recommend approval of the resolution, of course. Page 3 of 4 Crystal City Council Meeting Agenda January 7, 2014 7. The Council will consider annual Council appointments for 2014*: a. Mayor Pro Tem b. Council liaison to the Parks & Recreation Commission c. Council liaison to the Human Rights Commission d. Council liaison to the EQC e. Council liaison to the Planning Commission The Mayor's recommendations will be available at the January 7 meeting; recommend approval of the appointments as recommended by the Mayor. VIII. INFORMATION AND DISCUSSION a. The Joint Water Commission Tri-City Council meeting will be held on January 9, at 6:30 p.m. at Golden Valley City Hall. b. The Crystal Business Association meets at 8:30 a.m. on Wednesday, January 15, at Crystal City Hall. c. The City Council will have work session on January 16 at 6:30 p.m. for goal setting in Conference Room A at City Hall. d. City Offices will be closed on Monday, January 20 for Martin Luther King Jr. Day. e. Citizen Input Time resumes and will be held from 6:00 — 6:30 p.m. on Tuesday, January 21 in Conference Room A at City Hall. f. The next City Council Meeting begins at 7:00 p.m. on Tuesday, January 21 in the Council Chambers at City Hall. IX. ADJOURNMENT X. MEETING SCHEDULE ON JANUARY 7 2014 t}t t t t, t t t, ,� ,,,,;, ,;, ,, ,, , ,,,,;, ,,, t t t t t t,} t t t, t t t t,t t t t,t t,� r j � F F F F F t F F F F F:F,t r� F F F,F, F F, i t �, � � ,.,� � � � f� .}�tl.t,. � .�,.�E , .. �. �. .}:s t fi �l :t, ..�1,.� .�,.�.}t 1 5 ..�..� � �� .., 1i r ��..,��, � � ��..,� .,i�:�.<: i t 1 e�t�� 1. 1 4�. ��.> 4. S .( vi }. + E +}t t t � 1. 1. 1. 1 , , 1. 1 1 1. 1. 1:,) t t k .. �� 4� t k .. 4 t . s. .jF i, i. . s. F F .. � k k k t t7 . t}. k, k, k, k. � i� � i: t. �. i 3c .�J s i 3, +,.. ,.. ,,. c.�J sr sr sa Fas.. ��i,l� i i i: 7 f F l i i i i i.�. ,� �.0 . a }s r s x t t.. t €.��t 2.4, r i � } 2. t t. t i} r. t t.t is t 1. r Y t t a., ,ra i s Fi9� c t. 4,..7 {i �.1�.. t. } y >t., t i t� -t c. f t .l, t t.;rt�f, t .cEt j. s t�:Et �.s.�$ f 3trr#.tU }. .,r.A�� 1 )�t�t..c�?�.t4,.,� i ft��.#. .t.l. tJ,,,.t). s iy trc,t. i� t t.f�{c€ ry£s,ti }lfl}r i,f.:,,�Y',E tii.7t�.,.`lt��:��t �� , tt,{.>� {lf ss i7Y .:?;;}i �t r� s� ::,.��tlt ,�l��s��,,,�„'�� t s?,�.. f ?,:1�.;1,7t�#}.+?f }{�t�� 5 4�t �,r �t�fs , c,7tY.�t�'+� 4�� „.�i�.��,�a��i. :{ A�, kf� r;�Zr{s� �a,i.t ajS�r� Council Work Session to discuss: 6:15 p.m. � Public Works Site Acquisition Conference Room A Joint Water Commission (JWC) financing plan 6:45 p.m. EDA Annual Organizational Meeting Council Chambers 7:00 p.m. Regular City Council Meeting Council Chambers Immediately after the Regular City EDA Work Session Conference Room A Council Meeting * Denotes no supporting information included in the packet. Have a great weekend; see you at Tuesday's meeting. Page 4 of 4 Memorandum , �CITY'8i ' CTi,YSTAL u, DATE: January 2, 2014 � SUBJECT Anne Norris, City Manager Mayor and City Council Members Gene Hackett, Recreation Director 9� Crystal Sparkles Contest Through the continued sponsorship of the West Metro Fire Auxiliary, the Crystal Sparkles holiday lighting contest was held in December 2014. The contest is designed to promote community spirit and light up Crystal for the holidays. Entries were judged on creativity, artistic design and the overall visual effect. The 2013 Crystal Sparkles winners for single family residential displays are: Honorable Mention Roger and Holly Regnier 2nd Place Keith and Sue Weiman 5510 Unity Avenue N. 562� Regent Ave N 1 St Place Michael and Joanne McClain 5709 Oregon Court : ► \ � � 1 ►/ � _ _. - r _ ,, a . "S��^viee wrtl� Conxpassion and Integt�ity" TO: Anne Non•is, City Manager t� �,°�� FROM: Stephanie K. Revering, Chiei of Police �� DATE: December 19, 2013 ; . � �, ; i 1 � . � Cc: Cht-issy Set-res, City C1erk �':• 1'1�i Please inform the Mayor and City Gouncil that the police depai�tment has received a donation fiom a resident who used to live in the City of Crystal by the name of Art Stiff in the amount of $500.00 dedicated to the K-9 Program. Thank you. ; � Memorandum �� fi�L DATE: Decmber 31, 2013 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: Acknowledgement of Contribution In order to offset costs associated with the city employee holiday party, the following contribution was received and should be acknowledged by the Mayor and City Council: $ 400 from Paster Enterprises. Crystal City Council Work Session minutes December 17, 2013 2657 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the work session of the Crystal City Council was held at 6:16 p.m. on Tuesday, December 17, 2013 in Conference Room A at City Hall located at 4141 Douglas Drive, Crystal, Minnesota. The Mayor called the meeting to order. I. ATTENDANCE The city clerk recorded the attendance with the following members: COUNCI�: Deshler, Hoffmann, �ibby, Peak, Selton, Adams, and Budzi STAFF: City Manager A. Norris, Assistant City Manager/Human Resources 1� K. Therres, Fire Chief S. Larson, Public Works Director T. Mathisen, Engineering Project Manager M. Cyert, Police Chief S. Reuering, De Chief M. Meehan, and City Clerk C. Serres. II. AGENDA The Council and staff discussed the following agenda items: • West Metro Fire update from Chief Larson • Joint Water Commission projects update III. ADJOURNMENT The work session adjourned at 6:55 p.rn. ATTEST: Christina Serres. C Jim Adams, Mayor ager Crystal City Council Meeting Minutes December 17, 2013 . : I. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof, the Regular Meeting of the Crystal City Council was held on Tuesday, December 1 �, 2013 at 7:00 p.m. in the Council Chambers at 4141 Douglas Drive in Crystal, Minnesota. Mayor Adams called the meeting to order. :• �� Mayor Adams asked the city clerk to call the roll for elected officials. Upon roll call, the city clerk recorded the following attendance: COUNCI� Present: Deshler, Hoffmann, Libby, Peak, Selton, Adams, and Budziszewski. STAFF City Manager A. Norris, City Attorney S. Sonsalla, Assistant City ManagerlHurnan Resources Manager K. Therres, Community Development Director P. Peters, City Planner J. Sutter, Police Chief S. Revering, and City Clerk C. Serres. PLEDGE OF ALLEGIANCE Mayor Adams led the Council and audience in the Pledge of Aliegiance. II. PRESENTATION The Council received a presentation from Hennepin County District Attorney Mike Freeman. III. COUNCIL MEETING MINUTES The Council considered the min a. The Regular City Council Mee#in b. Two Council Work Sessions frar c. The Council Work Sessian from firom the following meetings in a single motion: � fram December 3, 2013; December 3, 2013; and ��cember 12, 2013. Moved by, Council M'ember Selton and seconded by Council Member Peak to approve the above rninutes in a singl� ,motion. Motion carried. IV. CON�ENT AG�NDA The Council considered the following items, which are routine and non-controversial in nature, in a single motion: 1. Approval of the list of license applications submitted by the City Clerk to the City Council, a list that is on file in the office of the City Clerk; 2. Approval of disbursements over $25,000 submitted by the Finance Director to the City Council, a list that is on file in the office of the Finance Director; Crystal City Council Meeting Minutes December 17, 2013 2659 IV. CONSENT AGENDA CONTINUED 3. Approval of Resolution No. 2013-79 authorizing execution of an agreement with Hennepin County for access to electronic data (Agreement No. A14159); 4. Resolution No. 2013-80 approving county funding for Community Involvement Programs for renovations at 5557 Unity Avenue North; 5. Approval of a Council work session on January 16, 2014 for goal setting; C:� 7 : 0 10 Approval of the reappointment of Mark Learned to the Northwest Hennepin Human Services Council Advisory Commission for a two-year term effective January 1, 2014 — December 31, 2015; Approval of the reappointment of Laura �ibby to the Northwest Henr�epin Hurnan Services Council Advisory Commission for a two-year term effective January 1, 2014 — December 31, 2015; Approval of the reappointment of Dutch Fischer to the Employee Review Board for a three-year term effective January 1, 2014 — December 31, 2t�16; Approval of the reappointment of Mark Hansen tc� the Environmental Quality Commission for a three-year term effective January 1, 2014 — December 31, 2016; Approval of the reappointment of Leigha Haywood to the Environmental Quality Commission for a three-year term effecti�re January 1, 2014 — December 31, 2016; 11.Approval of the reappointment of Commission for a three-year ter�� 12. Approval of the reappoi for a three-year term ef 13. Approval of t Commission 14 :omm 016; � to the Environmental Quality anuary 1, 2014 — December 31, 2016; �a Schraut to the Human Rights Commission 1, 2014 — December 31, 2016; �t' of Meredith Torres-Walsh to the Human Rights term effective January 1, 2014 — December 31, 2016; ntment of Lori Merriam to the Parks and Recreation ) for a three-year term effective January 1, 2014 — December 31, 15.Approval of the reappointment of Harley Heigel to the Planning Commission (Ward 1) for a thre�-year term effective January 1, 2014 — December 31, 2016; and 16.Approval of the reappointment of Andrew Richter to the Planning Commission (Ward 4) for a three-year term effective January 1, 2014 — December 31, 2016. Moved by Council Member Hoffmann and seconded by Council Member Peak to approve the consent agenda. Motion carried. Crystal City Council Meeting Minutes December 17, 2013 2660 V. OPEN FORUM The following persons addressed the Council during open forum: • Mark Novak, 4041 Idaho Avenue North, inquired about the status of planting a VI boulevard tree. • Karen Lincoln shared her concerns regarding city government and staff. • Michelle Gross discussed her concerns about the city's manager's employment agreement. � to �for ried. ;ki � 3. The Council considered a Conditional Use Permit and setback variance for Christina's Child Care Center at 5510 West Broadway including an outdoor play area along Sherburne Avenue. City Planner J. Sutter addressed the Council and answered questions. Moved by Council Member Budziszewski and seconded by Council Member Libby to approve the Conditional Use Permit and setback variance for Christina's Child Care Crystal City Council Meeting Minutes December 17, 2013 2661 VI. REGULAR AGENDA CONTINUED Center at 5510 West Broadway as recommended by the Planning Commission at its meeting on December 9, 2013, based on findings of fact and subject to the conditions outlined in Section B of the Staff Report. Voting aye: Deshler, Hoffmann, Libby, Peak, Selton, Adams, and Budziszewski. 4. The Council considered a setback variance to allow expansion of an 4952 Quail Avenue North. Motion carried. ouse at City Planner J. Sutter addressed the Council and answered questic�ns. Moved by Council Member Budziszewski and seconded by Council Mernber Libby to approve a setback variance to allow expansion of an existing house at 4952 Quail Avenue North as recommended by the Planning Commission �t its meeting on December 9, 2013, based on findings of fact and subject tt� the conditions outlined in Section B of the Staff Report. Voting aye: Deshler, Hoffmann, Libby, Peak, Seltc�n, Adams, and Budziszewski. Motion carried. Mike Brady, property owner of regards to waiving the $500 a� ue North, addressed the Council in The Council considered waiving the $500 a�plication fee as proposed by Mr. Brady. The Council asked Mr. 5utter additional questions. Moved by Council Member P�ak and seconded by Council Member Hoffmann to refund the $500 applicati+�n fee to Mr. Brady. Voting aye: D�shler, Hoffmann, Libby, Peak, Selton, Adams, and Budziszewski. Motion carried. 5. The Council considered a resolution authorizing the issuance, sale, and delivery of revenue bonds relating to The Cavanagh Apartments project; and approving the form of and authorizing the execution and delivery of certain documents relating to the revenue bonds Community Development Director P. Peters addressed the Council. Frank Hogan from Dougherty and Co. addressed the Council and answered questions. Crystal City Council Meeting Minutes December 17, 2013 ... VI. REGULAR AGENDA CONTINUED Moved by Council Member Budziszewski and seconded by Council Member Selton to adopt the following resolution, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 2013 — 81 AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF REVENUE BONDS RE�ATING TO THE CAVANAGH APARTMENTS PROJECT; AND APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS RELATWG TO THE REVENUE BONDS Voting aye: Deshler, Hoffmann, Libby, Peak, Selton, Adams, and Bud Motion carried, resol VIIL WFORMATION AND DISCUSSION Mayor Adams read the following announcements: � � � c opted. The Crystal Business Association meets at 11:30 a.rn. on Wedr�esday, December 18, at the Embassy Suites, 6300 Earle Brown Drive. City offices will be closed Tuesday and W�dnesday, December 24 and 25, in observance of the Christmas holiday. City offices will be closed for New Year's Day on Wednesday, January 1. d. The next City Council M Council Chambers at Ci e. The Tri-City Joint Valley City Hall. f. Wished the by Cou the mE ii p.m. on Tuesday, January 7, in the at 6:30 p.m. on January 9 at Golden a happy and safe holiday season. mber Budziszewski and seconded by Council Member Libby to The meeting adjourned at 7:48 p.m. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk Motion carried. APPLICATIONS FOR CITY LICENSE January 07, 2014 FIREWORKS Target Stores #3 5537 West Broadway Crystal, MN 55428 BWS Commercial Constr 6520 Edenvale Blvd #117 Eden Prairie, MN 55346 DJ's Heating & A/C Inc 6060 LaBeaux Ave Albertville, NIN 55301 Heating & Cooling Two 18550 County Rd 81 Maple Grove, MN 55369 Hoffman Refrigeration 5660 1Vlemorial Ave N Ste 2 Sti]]water, MN 55082 LBP Mechanical Inc 315 Royalston Ave N Minneapolis, MN 55405 Linn Star Transfer Inc 9995 W 69�' St Ste #101 Eden Prairie, MN� 55344 Marsh Heating & A/C 6248 Lakeland Ave N Brooklyn Park, MN 55428 M�ike's Custom 1Vlechanica18401 73rd Ave N� #82 Brooklyn Park, MN 55428 TJK Plumbing Inc 13570 Grove Dr #284 Maple Grove, MN 55311 UHL Company Inc 9065 Zachary lane N Maple Grove, 1VIN 55369 GYM/FITNESS Metro Beat Fitness and Dance LLC, 3537 Douglas Dr N, Crystal MN 55422 MASSAGE THERAPIST Zachary Mattson @ Massage Lakes, 235 Willow Bend, Crystal MN 55428 PLUMBER Artistic Plumbing 6349 Quebec Ave N Brooklyn Park, MN 55428 B& D Plumbing, Heating & A/C Inc 4145 1Vlackenzie Court St. Michael, MN 55376 Century Plumbing Inc 590 Hayward Ave N Oakdale, MN 55128 Champion Plumbing LLC 3670 Dodd Rd Ste 100 Eagan, MN� 55123 Genz-Ryan Plumbing 2200 W Hwy 13 Burnsville, MN 55337 Horwitz Inc 4401 Quebec Ave N New Hope, .MN 55428 Kasper Plumbing Inc 1735 Wood Duck Ln Owatonna, MN 55060 Linn Star Transfer Inc 9995 W 69�' St Ste #101 Eden Prairie, MN 55344 Mike's Custom Mechanica18401 73rd Ave N#82 Brooklyn Park, NIN 55428 N�orblom Plumbing Co 2905 Garfield Ave S Minneapolis, MN� 55408 Rick's Plumbing Inc 1701 221st Ave NW Cedar, MN 55011 Roto Rooter Services Co 14530 2'7�h Ave N Plymouth, MN 55447 Steinkraus Plumbing Inc 112 East Sth St Ste 101 Chaska, MN 55318 VL Two LLC dba Mr Rooter 5155 East River Rd #142 Fridley, .MN 55421 RENTAL — NEW 5407 Fairview Ave N— Suzanna George 2731 Kentucky Ave N� — Brandon/Danyell Schendel (Conditional) 4832 Louisiana Ave N— Aquila Properties LLC 5649 Perry Ave N� — Jason Coyle c/o Homes For Now (Conditional) 5416 Toledo Ave N— Teresa Sturges (Conditional) 3437 Xenia Ave N� — C Sanderson c/o Renters Warehouse (Conditional) 8000 32nd Pl N— Invitation Homes 8033 34th Pl N— Invitation Homes CONSENT AGENDA #1 Pagc 1 of 3 CONSENT AGENDA #1 RENTAL — NEW CON'T 5417 56`h Ave N— Dana Antinozzi c/o Renters Warehouse (Conditional) 6818 58th Ave N� — Invitation Homes RENTAL — RENEWAL 4425 Adair Ave N— Adair Properties LLC 4651 Adair Ave N— Adair Properties LLC (Conditional) 6311 Corvallis Ave N— Brandon Bohn 3000 Douglas Dr N— Heathers Manor 3300-3310 Douglas Dr N— Douglas Drive Properties (Conditional) 3320-3330 Douglas Dr N� — Douglas Drive Properties (Conditional) 3616-3618 Douglas Dr N— Reginald/Mark Orth (Conditional) 5335 Fairview Ave N— Daniel Meyer (Conditional) 6504-6510 Fairview Ave N— Leo T Begin (Conditional) 3925 Georgia Ave N— Daley Prop .MN Lis Fos Care 3948 Georgia Ave N— Delano Invstmts LLC c/o Daniel Menk (Conditional) 5932 Hampshire Ave N— Thomas/Tracy Cary 6030 Lakeland Ave N— Apartauto Inc 3024 Louisiana Ave N— Timur Shapiro 3249 Louisiana Ave N— R Seubert c/o Seek Homes Inc 4617 Louisiana Ave N— Richard Felling 3224 Maryland Ave N— Andrew Berenberg 47001VIaryland Ave N— N Wofford-Amos 3333 Nevada Ave N-#2 — Barb Askew (Conditional) 3337 Nevada Ave N#3'70l — Peter Olson 3341 Nevada Ave N#4103 — Alicia Anderson 5625 Nevada Ave N� — Bachaus Invest :Props LLC 5442 Orchard Ave N— J P Gooler/B A Gooler 47l 0 Quail Ave N— Community Involvement Programs (Conditional) 5817 Quail Ave N— Dan Schwankl 5557 Unity Ave N— Community Involvement Programs 4367 Welcome Ave N— J Nooyen/J Young (Conditional) 5431 Welcome Ave N—D/M Paul - Welcome Place 5616 Wilshire Blvd — D/M Andresen c/o Midwest Realty 4712 Yates Ave N— Hawkeye Real Estate Invst LLC 5716 36`h Ave N— Frank Renner (Conditional) '7201 36�h Ave N— LouAnn Terrace (Conditional) 5302 49th Ave N— John Pepera 6801 51st Pl N� — Todd/Andrea Zimmermann 5309 53ra Ave N— Edgar/Janyce Thonander 5014 56�h Ave N— Danny Vo/Christina Duong 6401 61 st Ave N— David/Deanna Roop SIGN HANGER Albrecht Sign Company 7775 Main St NE Fridley, MN 55432 TOBACCO Crystal Tobacco & Cigar Outlet dba Tobacco Outlet, 123 Willow Bend, Crystal MN 55428 Sandrich Inc dba Bottle Stop, 3530 Douglas Dr N, Crystal MN 55422 Liquor Liquidator 3 Inc 5120 56th Ave N Crystal, MN 55429 The Vape Shop 5600 56th Ave N Ste A Crystal, .MN� 55429 Pagc 2 of 3 TREE TRIMMER The FA Bartlett Tree Expert Co 2724 Fernbrook Lane N Plymouth, MN� 55447 The Davey Tree Expert Co 2500 Fernbrook Lane N Plymouth, MN 55447 Arbor Tech Tree & Landscape Inc 2800 15�h St NE Sauk Rapids, MN 56379 Western Tree Service Inc 23712 150th Street Paynesville, MN 56362 Terra's Canopies LLC 3610 46 �/z Ave Robbinsdale, MN 55422 CONSENT AGENDA #1 Pagc 3 of 3 Pavee CS McCrossan Inc Henn Cty Treasurer - Assessors Logis PERA UHL Co Inc 1RS - EFTPS G\TanyarAocts PaylChecks oitir $T 5,000 M��emo CONSENT AGENDA #2 DATE: January 2, 2014 TO� Anne Norris, City Manager City of Grystal Gity Caunci( FROM: Gharles Hansen; Finance Director RE; Expenditures over $25;000 Descriptian Paving for watermain bteak @ Cty 9& Cty 81 1st half#or2014assessment fee- 5upport for Navember Employee & city required contributions; pay date 12/20/2013 Replace 30 ton airconditioner & install McQuay 30 ton condensing unif Social Security; Medicare; & Federal Tax W/N; pay date 12l2012013 Amount $98,486.2$ $71;500:00 $27;172.75 $41;555.18 $27,618:00 $50;349.15 $316,6$1.36 � CPCY'b��. .. ;�RYSfiAL :,.t CONSENT AGENDA #3 Mern�r�ndurn DATE: December 23, 2C113 TO: Mayor and Council Members Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Consideratian of a Re�olution Amending Appendix IV of the Crystal City Code relating ta the 2014 Fee Schedule = Main Sectian Discus�ion: The City Council reviewed and adopted the 2014 fee schedule on September 17, 2013. As discussians af the 2014 budget cantinued, it was decided to raise several Recreation Department �ee� to help balance the 2014 budget. These include Youth- grade school-other (increased by $1:00), Youth-soccer (increased by �Q.50) and Youth= unscheduled (increa�ed by $1 >00) as shown in bold type an the attached page of recreation fees. If was also notices that two services provided by the Forestry Department don't hav� #ees listed on the fee schedule: These are the Admini�trative ch�rge to clear intersectian and/or driveway �ight lines and the Administrative charge to clear plantings in street and/ar sidewalk easements. Both fees are both set at $45.00 and are shown in bold type on the attached page of forestry fees. . .•. « . , ' • - �-� � - • .r�• - - • • . - � • �•�- • � - •�- - .. • • - � f -- -• - CONSENT AGENDA #3 CIT�' OF CR�'�TAL RE�OLUTIOlti1 I��. 2014- RESOLUTION AMENDING APPENDIX IV OF THE CRYSTAL CITY CODE RELATING TO THE 2014 FEE SCHEDULE — MAIN SECTION WHEREAS, the City Council adapted the 2014 Fee Schedule on September 17, 2013;and WHEREAS, later discussions of the 2014 budget resulted in additianal changes to the fee schedule in the areas af Recreation and Forestry, and WHEREAS, the attached fee schedule lists the additional changes to the Recreation and Forestry fees in 2014. NOW, THEREFORE, BE IT RE50LVED by the Crystal City Council that the Appendix N of the Crystal City Code Relating to the 2014 Fee Schedules is amended to include the attached schedule of fees for Recreation and Farestry. Adopted by the Crystal City Council this 7�' day of January, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk �: ( ' • • • - r _.:� • JDE Rcct Dept. Type Code Description Expires 2012 Fee 2013 Fee 2014 Fee Comments Recreation Other 2010.4455 Youth - basketball - resident seasonal 47.00 4$.00 5.35 per hour ofiinstruction Recreation Other 2010.4455 Youth - basketball - non resident seasonal 54:00 55.00 6:15 per hour of instruction Recreafion Other 2030:4455 Youth - dance - reside�t seasonai 8:50 9.50 5:50 per hour of instruction Recreatiort Other 2030:4455 Youfh -dance - non resident seasonai 9.00 11.00 11:00 per hour of instructiorr Recreation Other 2035.4455 Youth - flag footbali -resident seasonal 68.00 68.00 5:00 per hour of instruction Recreation Other 2035.4455 Youth - flag football = non resident seasona( 75.00 75.00 5.45 per hour ofinstruction Recreation Other 2040:4455 Youth - grade schooi -other - resident seasonai 11:00 to 45.00 12.00 to 46:00 &.00 to'13.00 per haur of instruction Recreation Other 2040.4455 Youth - grade schooi -other - non resident seasonai 17.00 fo 52,00 19.00 to 53.00 13:00 fo 20.00 per hour of instruction Recreation Other 2050:4455 Youth - indoor sports - resident seasonal vaties + 1.50 varies + 1,50 varies + 1.50 depends orr activity Recreation Other 2050:4455 Youth - indoorspo�ts = non resident seasonal varies + 2.75 varies+ 2.75 varies + 2:75 depends on activity Recreation Other 2060.4455 Youfh - tickefs - resident seasonal vaties + 1:5d varies + 1:50 varies + 1:50 depends on activity Recreafion Other 2060:4455 Youth - tickets-non resident seasonal varies +2.75 va�ies+ 2.75 varies + 2:75 depends on'activity Recreatiort Other 2070:4455 Youtfi - piaygrounds - resident seasonal 38.00 38.00 3.00 to 6:00 per hour ofinstruction Recreation Other 2070:4455 Youth - piaygrounds - non resident seasonal 45:00 45:00 9.QO to T2:00 per haur of inst�uction Recreaiion Other 2080:4455 Youth - preschoof- open gym - residenf seasonai 2:75 2:75 3.d0 persession o� $17.00 far ten sessions Recreation Other 208d:4455 Youth - preschoof - open gym - non resident seasonai 3;75 3.75 4.00 per session or $34.d0 for punch card Recreation Other 2090.4455 Youth = preschooi - speciai events/other - �esident seasonal 11.00 to 25.00 11.00 to 25.00 2.00 fo 13:00 per hour of instruction Recreatiorr Other 2090:4455 Youth - preschool - speciai events/other- non resitlent seasonai - 18.00 to 32:d0 18:00 to 32.00 9.00 to 20:00 per hour of instruction Recreation Other 2100:4455 Youth - preschool - summer = resident seasonai 10.00 to 72.00 10:00 to 72,00 4.00 to 8:00 per hour of instruction Recreation Other 2100:4455 Youth - preschool - summer - non resitlent seasonal 17.00 to 82;Od 17;00 to 82.0� 11,00 to 15:00 per haur of instruction Recreation Other 2'11D.4455 Youth - soccer - resident seasonal 44,00 45.00 3.50 per hour of instruction - Recreation Other 2110.4455 Youth - soccer - non resident seasonaf 51:00 52.00 4.00 per hour of instruction Recreation Dther 2130:4455 Youth - T-Ba�U mife ball - resident seasonal 43.00 45.00 3.50 per hour of instruction Recreatiorr Other 2130.4455 Youth - T-Bali! mife ba0 - non resident seasonaP 50.00 52.00 4.25 per hour of instruction Recreation Other 2140:4455 Yauth = teerr acfivities - resident seasana( varies varies varies for specific evenf Recreation Other 2140.4455 Youth - teen activities - non resident seasonai varies varies varies fior specific event n Recreation Other 2170:4455 Youth- unscheduled - resident seasonal 16.00 to 85.00 16:00 to 85.00 7.00 ta 21.00 per hour of instruction � Recreatiorr Other 2170:4455 Youth - unscheduled - non resident seasonal 23.00 to 100.00 23.00 to 100,00 14.40 to 22.00 per fiour of instrucfion y Cs7 Recreation Other 2215.4460 Adult = exercise - other - resident seasonal 35.00 35:00 35.00 $5.00fior drop ins �Z-] Recreation Other 2215.4460 Aduit - exercise - ofher- non residenf seasonai 42.00 42:00 42.00` $5.00 fordrop ins � Recreation Other 2250.4460 AdWt - softbail- co-rec seasonai 53.00 53:00 55.00 per game � Recreation Other 2260.4460 Adult -softbali - mens seasonai 53.Od 53:00 55,00 per game v Recreation Other 229d:4460 Aduit - tennis league seasonal 23.00 23:00 23.00 cooperative program ,y Recreafion Other 2300.4460 Aduit - unschedufed - resident seasonal 12.00 to 40:00 12.00 to 40.00 4.00 to 10.0o perhour of instruction W Recreation Other 2300.4460 Adult - unschedufed - non resitlent seasonai 19.00 #0 47:00 19.00 to 47.00 S:OO to 1 b.00 perhour of instruction •= i ' ••• -;• -� �, JDEACcf Dept: Type Gode Description Expires 2012 Fee 2013 Fee 2014 Fee Comments EDA Other 0220.4402 Tax increment Financing appiication fee 2,000.00 Non-refundable EDR Other 0220.2210 Tax Inc�ement Financing appiication deposit 10,000:00 Balancerefundetl or additional amount billed to equal EDA Other 0220:2210 Bondfinancing application deposit 10,000:00 actuai expenses EDA Other 0220:4425 Bond financing administrative fee; payable prior to bond deiivery 4:00% Percent of`the principal of the bonds issued EDA Other 0220.4425 Deemed refunding of bonds creating a reissuance for Federai fax purposes 1;500:00 Non-�efundable EDA Other 0220.4425 Jssuance of bonds for anotherpolitical subdivision for a project in the city 1;500:Od Non-refundabie Finance Finance Finance Finance Finance Finance Finance Finance Finance Finance Finance Finance Finance Forestry Forestry Foresiry Forestry Forestry Other 010d.4403 Admirr. charge for biiling city provided services (non-UB} Other 0100.4402 Admin. charge for certification af delinquent accounts (non-UB) Other 0100:4402, Admin. charge for delinquent accounts tumed ovecfor collection (non>UB) Other 01b0.4430 Budget, copy Other 0100.4430 Annual Financial Report, copy Other 0100.21XX COBR;4premiums for heaithldental/life insurance Other 0100.44d2 COBRA 2% administration charge Other 0100:4075 interest ratefior certification of delinquent accaunts (non-UB) Other 0100.4430 Maiiing list printed on address Iabeis Other 0100.4430 Mailing list printed on computer disc Other 01Od.4430 Mailing list pri�ted on paper Other 0100:4430 Newresident list Other Ot00:4402 Returned checkfiee Otfier 0100.4711 Faise alarms faurth caii per year Other 0100:4711 False alarms fifth caii per year Other 0100.4711 Faise alarms sixth caif per year Other 0100:4711 False alarms each additionai call beyond the si�cth cali Other 0100.4403 Admin: charge for tree trimming and/or remova( Other 0100.4403 Admin: charge for grassandlor weed mowing dther 0100.4403 Admin. charge to clear intersection and/or driveway sife triangles Oiher 0100.4403 Acimin: charge to clear plantings in street andlor sidewalk easements Permit 0100:4205 Natural Vegetation Landscape 3b:00 35.00 35:00 22.00 22:00 actuai cost 2%o af premium 12:00%0 22:00 35.00 35.00 35.00 35:00 35.00 35.00 22.00 25.00 22.00 25.00 actuai cost actuaL cost 2%oofpremium 2%ofpremium 12:00%a 12:00°lo per year 22:00 22.00 for up #0 500 Iabels, then $0.04 per labei 22:00 22.00 22.00 0:25 0.25 0.25 per page 33.00 33.00 33.00 fee for 12-month subscription 30:00 30.00 30.00 per check 100:00 100.60 100.00 first three false alarms are no charge 200:00 200.00 200.00 400.00 400:00 400.00 400.00 400:00 400.00 possibie imposition of fire watch n � 00.00 100:00 110:00 actual cost + 1 atlmin fee for each incident O 40.00 40:00 45:00 actual cost + 1 admin fee for each incident � �5.00 actuai cost + 1 admin fee for each incident � � 45.00 acfuai cost + 1 admin fee tor each incident �7 65.00 65.�0 70.00 Per P:I.D. r� � C17 � C7 � � w 1 � \ : _ � 1_� :' � Memorandum ; cmv oe ' CIiYSTAL DATE: December 19, 2013 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Directar RE: Consideration of a resolution designating Wells Fargo Bank, N.A. - Crystal Branch as the City's official depository for the year 2014. Backgraund The City of Crystal's Investment Policy calls for the designation of a bank as the official depository. As a matter of practice, the City Council has affirmed this selection at the first meeting of the year. Well Fargo Bank N.A. has been the depository for many years and has retained that position through several requests for proposal processes. Discussion Wells Fargo provides the City with an extensive range of banking services. These include the following: • Checking Account. This gives us the ability to write checks to pay for goods and services and to deposit revenues and fees received by the City. • ACH transactions. All employee paychecks are in the form of direct deposit transactions and many transactions such as tax withholding payments to the federal and state governments are made this way. Wells Fargo provides a fraud filter that reduces the chance of loss through fraudulent transactions. • Wire transfers. These are used to transfer money to other banks that serve as the paying agent for principal and interest payments on the City's bonded debt and to settle the purchase of properties. • Merchant banking. This is an essential component of the credit card service that enables the City to have the E-Permits and Crystal Connect programs. These are the services that allow customers to purchase certain building permits and register for recreation programs online. 1 � \ : _ � 1_� :' • Money market account. Money that isn't immediately needed in the checking account, but may be needed in the near future, is deposited in this account. • Investment broker. Wells Fargo Securities is one of the brokers from whom we purchase investment securities. The others are RBC Dain Rauscher and Wells Fargo Advisors (formerly Wachovia Securities). Buying from several brokers enables me to direct more purchases to the broker who is providing the highest interest rates for the types of securities being purchased. • Safe keeping of investment securities. Securities purchased from any of the investment brokers are held at Wells Fargo Brokerage Services. The securities are protected by insurance from the Securities Investor Protection Corporation up to $500,000 and by additional insurance up to $150,000,000 purchased by Wells Fargo. Wells Fargo has charged the City of Crystal $10,895.70 for these services (except merchant banking) for January through November 2013. Wells Fargo also credits the City a money market rate on the money that is in the checking account waiting for checks to clear. These earnings are offset against the charges for services, but aren't paid out to the city if they exceed the charges for services. Through November, the earnings credit equals $943.04, so the services cost the City $9,952.66. The extremely low interest rates earned by the money in the checking account result in this net expense being much larger than in past years. Merchant banking fees paid for the credit card sales are a percentage of the sale plus a fixed fee per transaction. We surveyed merchant banks in 2006 for the City Hall and Community Center credit card terminals and found that Wells Fargo's fees were competitive with the others. We surveyed banks again in 2012 for the new Infinity Link utility billing website and found that Wells Fargo's fees are lower than other merchant banks. We decided that it will be more efficient for us administratively to have these services under the Wells Fargo umbrella. Conclusion I recommend that the City Council approve the resolution designating Wells Fargo Bank N.A. as the City's official depository for the year 2014. 1 � \ : _ � 1_� :' City of Crystal RESO�UTION NO. 2014- . � � �� , � r� �- � :��, � � .� � '.�► . � • _ � '• •. �.: . _. __� - - _ _ , WHEREAS, the City of Crystal's Investment Policy calls for the designation of a bank as the City's official depository, and WHEREAS, Wells Fargo Bank, N.A. has filled that function and provided a full range of services for several years. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby designates Wells Fargo Bank, N.A. — Crystal Branch as the City's official depository for the year 2014. BE IT FURTHER RESOLVED that the Finance Director and Assistant Finance Director are authorized to administer all banking and investment transactions necessary for the secure and efficient operation of the City. Adopted by the Crystal City Council this �t" day of January, 2014. Jim Adams, Mayor Christina Serres, City Clerk CONSENT AGENDA #5 ��tll Oi'��Id tJ ll°1 DATE: December 19, 20� 3 � "�. • . � • ' - • . .�.. FROM: Gharles Nansen, Finance Director SUBJECT: Cansideration of Resolutian Approving the Firm of Kern, DeWenter and Viere for Auditing Services far the 20� 3 Financial Statements. �a�kgr�und According to the City of CrystaPs Charter, the City is required to undergo an annual audit af its finances. The annual audit is a critical element in the City Council's cantrol over the city. This audit may be conducted by either the Office of the State Auditor or a firm af certified public accountants. The City of Crystal has used CPA firms in recent years. Discu�si�n The City Cauncil appointed Kern, DeWenter, and Viere (KDV) to provide auditing s�rvices far the years 2004 thraugh 2012. Audit engagements normally last far several years �a that the costs of setting up files in the first year can be spread over �everal additional audits. The �taff believe�-that KDV perFormed well in the audits of 2004 through 20�2 and should be retained. In 2010, the City Council approved an extensian to'the engagement"with KDV covering audits of the years 2010 through 2013. The fee for the first year, 2010, was $27;400, which was less than fee paid to KDV for the audit of 2009. KDV's praposed fee'for the audit af the year 2013 is $28,900, which is a 1.4% increase over the audit of the year 2012. If the City receives more than $500,000 in federal grant money in a year that triggers what is c�lled a federal single audit. The fee for a single audit would be in addition to the fee listed above: The City received less than $500,000 in federal grant money in 2D13: Conclusi�n I recommend that the City Council approve the attached resalution approving the Firm of Kern, DeWenter, and Viere for Auditing Services for the Year 2013. CONSENT AGENDA #5 �E�OLl1iIl�N ��. 20'i4�- RE��Ll1iI�N e4��i2C)�11�� iHE F1�1l� t7F 1�ERtd, DEV1/EtdT'�R, �ND VIE�E F�� AIJDIi'It�� VI�E F� THE 2013 FIN�A �IAI� °T�4i NT WMEREAS, Section 7.11 of the City of Crystal Charter requires an annual audit ofi the City's financial statements, and " WHEREAS, fhe firm af Kern, DeWenter, and Viere has audited the City's financial statements for the years 2004 through 2012, and WHEREAS, it is in the interest� of the City that Kern, DeWenter, and Viere be retained ta audit the year 2013 financial statements. NOW, THEREFORE; BE IT RESO�VED by the Grystal City Council thafi` Kern, DeWenter, and Viere are appointed to audit the City af Crystal for the year 2013 financial statements for an estimated fee of $28,900 and that the City Manager is authorized to sign the engagement ietter. Adopted by the Crystal City Council this 7t" day of January, 2014: � Christina Serres, City Clerk December 5, 2013 CONSENT AGENDA #5 To the Honorable Mayor and Members of the City Council c/o Mr. Cliarles Hansen, Finance Director City of Crystal 4141 Douglas Drive Crystal, MN 55422-1b9b Dear Mr. Hailsen: We are pleased to confir•n1 our uilderstanding of the sei•vices we are to provide tlie City of � Crystal, Minnesota, (the "City") far the year ended D�cembel� 31, 2013. We will audit�the�� financial statements ofthe governmental activities, the business-type activities; each nlajor fund and the aggregate remaining fund inforinatian, including the related notes to tlle financial statements, which collectively comprise the basic financial statements of the City as oF and for the year ended December• 31; 2013, Accounting standards genel•ally accepted in the United States of Alnerica pi�ovide far cer�tairl required supplementary information (RSI), such as man�gement's discussion and analysis (MD&A), to suppletnent the City's �iasic financial statements. Such informati�n, although not a patt of tlie basic �nancial statements, is required by the Governfnental Accounting Standards Board wllo considers it to be an essential part of � � �� financial repoi�ting for��lacing the �basic tinancial statements �in an apprapriate operationar, � � � � �� econamic; �or historical context, As part� af our engagement, we� will apply d�ertain� limited procedures to the City's RSI in accordance with auditiilgstandat•ds generai(y aecepted in the United 5tates of Anlerica. These liniited procedures will cansist of inquiries r�f managenlent � �� regarding the�methods of preparing the inforn�ation and �omparitlg the �infort�zatio�l for �� consistency with management's responses to our inquiries, tlie basic financial statements and other knowledge we obtained duriirg our audit of the basic financial statenlents. We will not express an opinion or provide any assutance on the information because thelimited �rocedures do rlat pravide us with sufficient evidence ta express an opinion or provide ��ny assurance. The �� follovving RSI is �equired by accounting p��inciple� gener�a�ly accepted in t11e� LTttited �States t�f �� Atnerica and will be subjected to certain limited procedur�es, but wi11 not be audited: 1. Management's Discussion and Analysis 2: 5chedule of Fuilding Pt�ogress— 4ther Post Elnployment Bene�its Lspz�t adci�v. Wiia�n yuir t7�¢� it`�' r ,ti trt7>iti;tr � o-,�;t;tts. {t i1vt�,�;<rt,,,crr-cnt 7 rC?l�� t z 1 r,�s5�t iY�<<irs t�cr�u ,>: Srr.�� c�� € �tt��*, ;.�470 rlv uu tit Rpulc� ut1�t', :�+II iC 1{)(')fi� (�3u�7mn tur}„��fi,rn�„i;t�� 7 [;1 i'h�_�n_ r, � ,G'n ,�iC�' i.{ ., ��7�,t,3(ii � �� :[v��€E , ,o.Pa.l. 31c�mir�.5: t'.i� , r, i �u� `+t C.I,ou.�. �.mvcstiU , ,U2 i`!ioiie� t '',i IUti) I.tx.3 i .�>f 1:3d ti i.t..�ac!tSfellll. # 'T r :'tj 1, i'{;') t2� 'lnsita�ult�f,v �8��3�+ 7beslcf zifre,.40i}.tr I2�E CONSENT AGENDA #5 We have also been engaged "to report on suppleillentat•y infoz�mation other than RSI tilat � �� accampanies�the City's finalrcial statemen�s. We wi�l��subject��the�followin� suppleinentary� �� iizfornlatio�l to fhe �auditing procedures a�plied��in our audit of the ��nanc:ial �tat�ment� a11c1 cez�tain� � �� additional procedures, including cot��paring and recotYciling such informatio�� directly�to �the �� u�detlying accoLtnting and �ather� iecords �used �to prepare the��financial statem�:tlts� or to��the� � � � �� financial statements theinselvesy and other additional procedures in accordance ��ith auditing standards generally accepted in t11e United States of America and will provide an opinion on it in relatian to the fiilancial staternents as a whole: 1. Cornbining atld Individual Fund Financial Statements and Schedules 2. Su�pletnental Schedules The following other iY�fortnation accompanying the financial statements wi11 not be subjected to �� the auditiil� p��ocedures a�pl�ied in �ou� audit of the� financial statements, and our� auditor's repol-�� - will not provide an opinion o2• any assurance on that other infoi•mation. l. Introductoiy Section of the Calnprehetlsive Annual Finarlcial Report 2: 5tatistical Section of: the Comprehensive Annual FinanciaT Report Audit Objective The objective of our audit is the expression of opinions as to whether your basic iinancial � � statiements �are �fairly �present�d, in �all�� nlaterial� respects, in �conformity� with��tJ.S. gene��ally � � � aecepted accour�ting pt�iticiples and to report an the fairness of the additiona' iilformation referred to in the second paragraph when considered in relation to the fiilancial stateriients as a �v�ilale. Our audit will be canducted in accordance -with auditing standat•ds generally accepted in the United States of America and will include tests of the accounting records and c�tller pro�edures we cansider necessary to enable us to express such opinions. We cannot pravide assurance that unmodified opinions will be expressed. Circumstances nlay arise in which i+. is necessary for us to madify our opinions or add ei�lphasis-of-matter ot• other-nlatter paragraphs: If aur apiniotls on � � �� the financial statements are�other than un�nodified, we will discuss the�reasc�ns��wit11 you in �� advance: If, for any reason, we are unable to complete the audit or are unable to forni or have not fot•med apinions, we may decline to express opinions or to issue a repor•t as a result of this engagement. IVlanagement Responsibilities Management is responsible for tlie basic financial statements and all accompanying information as well as all rep��esentatioils contaiiled therein. You agree to assume all management respansibilities far any nanattest services we pr•ovide; oversee the services by fo� desigilating an individual with suitable sizill, knowledge, ar exper•ience; evaluate the adequacy and results of the se��vices and accept t•esponsibility far them. Managetnent is i�esponsib�e for establishing and maintaining effective inte��nal controls� including �� monitoring ongoing activities; �for the selection and applicatir�n of�accoul�ti�lg pi•in�iples� at�d foi� �� the pi•eparation and fair pt�esentatioil of the finailcial statements in conformity with a�counting principles generally accepted in the United States of America. 2 - ¢ ` CONSENT AGENDA #5 Managernent is also respansible for making all financial records and related informatiorl available to us and for the accuracy and completeness af that infarmation. You are also �� responsible for providing us with� (�} access to all infornlatioil of w�lich you are �awa�e�tl7at is� � �� relevant to th�� preparation� and fair �presef�tation��of the��tinancial statements, {2) additional � �� infor�nation tkat we may request for the purpose ofthe audii,� and (3) unrestricted access to� �� persons �within t11e� gove�•nment �frc�m wllom we��deYermine it� i�ecessaiy to��obtain audit evicience�. � Your responsibilities iilclude adjusting tlle financial statements to correct r7aterial misstaterilents �� and ct�niirming� to us �in �the written represeniaiiorr 1ett�r that t1re� effects of any uncorrected � misstatements aggregated by us during the current eilgagement and pertainiirg to tlle latest pet•iod presentied are inlmaterial, both irldividually and in the aggr��gate, to the fir�anci�l statements taken as a whole. You are responsible far the design and i�nplementatioil of programs and controls to pi•event and detect fi�aud, and foz� informing Lzs about a11 kllawn or suspected fi•aud affecti�lg tl�e governnlent � � � involving (1) inatla�ement, (2) einployees who'have� significant roles in internal �c�nti�ol, and �� (3)� �others��where t}Ze fraud cauld have �a mate�ial effe�t on fhe finartcial staterr�ents��. Your � r•esponsibilities include infol�ming us af your k11aw1edge of ai�y allegations af fi��ud ar siispected f'raud affecting the government received in communicatiotls fi•om elnployees, for•mer e�nployees, � regulators, �or others. In �addition, you a�•e �responsible �for ide�tifying and ensurirzg that the entity �� complies with applicable laws and regulatiarls. You are responsible for the preparation of the sup�lelnentaiy information in conformity with U.S. generally acce�ted accaunting principles. Youagree to include our i•eport on the � � �supplementary info�mation in any �docul�ent �tl1�t contains �and indicates��that we hav� reported on �� the supplementary� iilformation. You �also agree to [include� the� audited finai�cial��statcments with � �� any presentation of the� suppler�lentary inforination fhat includ�s�aut• report thereon �R make� t11e �� audited finailcial statements readily� �available ta users of the �supplenlentaz•y inforin�tion no later� � �� than�the� date�the� supplen�entary itiforma�ion is �issu�d ��vith our�report thei�eo�r]. Yo�ur �� responsibilities�include acknowledging to us ii1 tlle�represei�tation letter that (l) �you ��e �� responsible for presentation of t11e supplernentary il�foimation it7 �a�coi�d�nce �with GAAP; (2)�� that� you believe the supplernentary information, including its form and cantent, is fairly presented in accordance witll GAAP; (3) that the methods of ineasurement or presentatio5� have ilot changed from tllose used in the prior period (or, if they lzave changed, the reasons for such cllanges), and (4) you have disclosed to us any significant assumptians oi interpretations under]ying t}ie �� me�surement or• presetltation ofthe supplementary information. � Audit Pracedures — �eneral An audit includes examining, on a test basis, evideilce suppoi•ting the ail�aunts and disclosures in � �� the financial �taten�ents; fherefc�r�; our�audit wi11 involve� judgnleiit about the nu�llbet� of � transactions to be exatnined and the areas to be tested. An audit also includes evaluaiing tl�e appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as we11 as evaluating the overall p�•esentation of the financial statements. We will plan and perform the audit to abtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether• from � � �� (1) errors, {2) �fraudulent�finan�ial reporting, (3) rnisapp�•opriation of�assets or (4) violations�of �� laws or governmental regnlations�fllat�are�attributable to�tl�e�entity ar�ta act��by management�or� emplayees acting on be11a1f of tlle entity. 3 � ° CONSENT AGENDA #5 Because of the inherent limitatiotis of an audit, combined with the inherent limitations of internal �� control, and because�we�will liot�perforrn��a detailed examination of�all tr�nsactions, trrere�is�arisk�� that material misstatenlents t11ay exist and not be detected by us, even thaugh the auclit is praper•ly planned and performed in accor•dance with U.S. generally accepted auditing standarc�s. In addition, an audit is tlot designed to deteet immaterial misstatements, or violations of laws or governinental regulations that-do not 11ave a direct atld material effect on the tinancial statements. However, we will inform tlie appropriate 1evc1 of management of any inat�rial errors, any fraudulenti financial reporting�, �or misappro�t•iati�n of assefs that cotne to our a�tention. We �� will also irlfot•m the �appropf�iate level �f�nlanagement of any�violations of laws or governnzental �� regulatioils tlZat come to our attentio�l, unless clearly iizconsec�uential. Our respansil�ility as auditors is limited to tlle period cavet•ed by our audit and daes not exterld ta any later pei�iods for which we are not en�;aged as auditors. �� Our procedures will include� tests �of documen�at•y evidence suppol�tiing the�� transactions� recortled �� in the accounts, and may include�tests of the �liysical existence of inventories and direct� �� confii�rnation of receivables� and ce�•tain �oth�r� assets and �liabilities �by corres�:rc�ndence� with � � � � � � �� s�lected indivicluals; funding sources, �creditors�and financial�� institutions.�� We� wi11 request �� written representations fi�om your attaz•tleys as part of the engagement, and they may bill you for �� responding to this� inquiry. At� the conclusion �of our audit, �we� vvill require� ceriain� writt�n � � �� representations from you about the financial statemetlts and related matters. Audit Proc�dur�s — Internal �ontrol Our audit will iticlude obtaiiling ai1 understanding of the eiltity and its environment, including internal control sufficient to assess the risks of material inisstatement of the firlanciai statements and to design the nature, timing, and extent of further audit procedures. An audit is n�t designed � t��provide assu�ance on internal control or to identify de�ciencies in internal eontrol, However, � �� during the audit, we will cammunicate ta management at�d thase chat•ged with gover��lance internal control related matters that are required to be communicated under AICPA prc}fessional standards. Audit Procedui•es — Compliance As pat�t of obtaining reasonable assurance about whetlier t11e financial statements are free ��f materiai misstatement; we will pez•form tests af the City's compliance with t11e provisions of � �� applrcable laws, regulations; contracts and agreements. However, the� obje�;iive �of eui� auc.li� �will � not be to provide an opiilion on overall compliance and we will not express such an opinion. Enga�emeni Aaministration, Fees and Oth€r �� We ma� from �time�-to�-ti�lie�, �and depending on� t�e circumstances, use third-party servi �e � �� providei�s �in serving yau�� accaunt, We may share �co�7fidential information about you witll tllese �� sei•vice providers, but ierllain committed to maintaining t11e canficlentiality a�1d seeurity of your � �� information�. Acco� dillgly, we maintain �inteY•nal policies, �rocedures �and safeguards to protect� �� th�� contideniiality of�your personal �information. In� addition, we�will secure� coniidentiality � �� agreeinents with all service�providers �to� maintain� the� con�dentiality of �our� infarmati�n aild we�� will take reasonable precautiolls to determine that they have appropriate pro:,edures i�l place to prevent the unauthot•ized t•elease of your confidential information ta others: In the event that we are unable to secure an appropz•iate con�dentiality agreement, you wiIl be asked to provide your � �conseilt prior to the� sharing of �yottr �confidential �infonnation witli the third-party se�•vzce� � �� provide�•. Fu�•thernlore, we� will� ren�ain responsible for tl7e worlc provided by �any suc17 third-party � service praviders. 4 a ` CONSENT AGENDA #5 We understand that your emplayees will prepare all cash or otller collfirtnati��s we requ�st and �� will�locate any documentsselected�by us far• testing. �� Matt Mayer is the et�ga�;etnent pat•tner ancl is responsible for supervising the engagement and � sigtling the re��orts or �authorizing another� individual to sign t11em. �� Our fees for these ser�vices will be $ 2$,900. The fee estimate is based on anticipated cooperation fi�om your persomrel and the assumptioz� that unexpected circumstances will not be encountered during the engagetnent. If significant additional tiine is necessary, we will discuss it with you aild arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each nlonth as wark pragresses and are payable c�n pt•esentation, In accor•dance with our firm policies, work may be suspended if your account beconles 60 days ar �� moz•e �overdue and� will not be �resunled until �our account is�paid in� full. �� Tf we elect to�terminate �� our services for notlpaytnent, out• engagetr�ent will be deemed to have been campleted upon �� wri�ten� rlotification of termination; even if w� have nt�t completecl our�� repoi�t. Yoa �will be�� obligated to compeilsate us for all time expetided and to reimburse us for:ali out-of-packet ��expenditur�s through the� date�� of ter�tninatioii. A service cllarge� of �1 % per� r1loi�th, wiiicll is an � �� annual rate of� 12%, vvill be added to all accou��ts unpaid �30� days �after bil�linz, d�te. �� If collection �� action is necessary, expenses and reasonable attorney's fees wi11 be added to the amount due. This engagement letter includes your authorization for us to supply yau with electronically �� formatted �nancial statements�or drafts�af�financial statem�nts, fin�ncially s�;nsitive information, �� spreadsheets, trial balances or other financial data fi•oizl aur files, upon your r�;quest. If you itltend topublish or otherwise reproduce the fillancial stateinents and malce refer.�nce to � �� our Firm� nanre, you agree to pravide �us with priilte�•s' proofs or n��asters for our z�eview and � � � � appraval before printing. You also agree to provide us with a co�y of the fi��al repl�oduc;ed material for our approval before it is distributed. Additionally, if you include �ur report ar a reference to aur Firm name in an electt•onic format, you agree ta provide the carnplete electr•onic communication using or referi�ing to out• name ta us for aur review and approval prior to distributian. During the course of our engagement, we wi11 request infarmatian, and explanations fi•om management zegarding the City's operations, iilternal contrals, future plans; specific transactions and accounting systems and �rocedures. At the conclusion of our engagement we will requir•e, �� as� a�pt•econdition ta t11e� issuance of our report, that management provide� certain representations�� in a��writteti �-epresei�tation �etter. The procedures we� will perform in �oui� er7gageme�nt and� the� � � � coilclusians we reach as a basis for aui- repart will be lleavily iriflueticed by the written and oral representatioixs that we receive Frotn nlanagernent. Accar•dillgly, false representati�ns could cause us to expend urinecessary effoi•ts or could cause a nlatet�iai ei7•or or a t� aud to ga undetected by aur pr•ocedures. In view af the fol•egoing, yau agree that we s11a11 nat be responsible foi• any misstatements in the City's financiai statements that we may fail to detect �s a result of false at• misleading z•epresentations that are made to us by managemerit. 5 CONSENT AGENDA #5 At�y disputes between us tliat arise unde�� this agreement, or for a bt•each of this agreement or that arise out of any otller services per�'or�ned by us far you, must be submitted to nonbindiizg mediation befare eitller of us can stai�t alawsuit agaii7st the otller. To conduct mediatiorl, eacli of _ us:shall-designate a repi�esentative with authority to fiilly resolve any and all disputes, and those � � represeniatives�sl�a11 meei�a��d attempt to�;negotiate a��tesolutiion o��tlie dispute. ��It that effort fails, �� tllen a competent and impartial third party acceptable ta each side shall be ap�oirited to ho�d and �onduct a nanbinding rz�ediation proceeding. Yotz ar7d we wi11 equally sllare in the expenses of � �� tlz� �nediator��and each of us will��pay f�r�our own �ttorney's��fees,��if�any. �I�o l�wsuit or�legal�� pr•ocess shall be commeilced utitil at least 60 days after• the r�lediator's fii•st meetit�g with the pat-ties. The nature ofour engagement makes it il�herently difficult, with the passage of time, to presetlt evidence ii� a lawsuit tliat fully and fairly establishes t�ie facts underlying any dispute that may arise between us. We both agree that notwitilstanding any statnte of limitatioti that might otherwise apply to a claitn or dispute, iilcluding ane ar•ising out of this agreement or the services performed under t1�i� agY�eement, or for• bt�each t�f coiliract, fraud ot mist•epresentatioil; � lawsuit must be commenced within twenty-four (24) months after the date of our repart. This twe�ity- � � fouz• (24)�� month p�riod applies�atld starts��to run on the��date�afeach��report, even�if we �continue to �� perfortn services in latet• peY•iods and everi if you or we have not become awaz•e of the existence af a clairn or t11e basis foi� a possible claiill. In the event that a claim ot• dispute is not asserted at least siYty (60) c�ays befote the expiration of this twenty-fout• (24) month period, then the period � ��of limitatiol� sl��ll be�exiended�b� six�y �(&0) days, to �allow tlle �a�•ties to�condtict non=binding � �� mediation. Our role is strictly 1it71ited to the engagetllent desct�ibed in tllis letter, and we offer no assut•ailce as to the results o7 ultitnate outcomes of this eilgageinent oi� of any decisians t11at you may make based upon ouz•� co�nmunications� with ��or� our repo��s � to� you. � Your �City will be ��sc�lely �r�spo�sible ��- �� for�making�all deci�ions concerning the �coilteiit� of t�ur eonln�unications��and re�orts,�for t11e�� adoption��of ar�y �il�ns��and for�implementing��any plalzs��ou tnay�develop,�including any�tl�at we �� may discuss with you. You agree that it is appropriate to limit t11e liability of Kern, DeWenter, Viere, Ltd. its �� sl�ar�holders,��tiirectars;� officers, employees and agents and��that tllis litzsitation� of renl�dies� �� rovision is gaverned by the laws of Minnesota; witllout giving effect to choice of 1aw p1•inci�les. You ful-ther agree that you will ilot hold us liable for any clairn, cost or damage, whether based on wat•ranty; tart, contract or other 1aw, arisill� from oi� related to this agreement; the sezvices �� provided�under� tllis agreement, the�w�rk product, or��for any�plans��actions ot� results rrf this�� en�agenlent, except ta t11e extetlt auth�rized by this a�reement. In na event slzall we be liable to you for aily iildirect, special, incidental, consequential, punitive or eYemplary damages; or• far loss of profits or• loss of goodwill, costs or attorney's fees. The exclusive remedy available to you s1�a11 be the t•igllt to pursue claims for actual damages that �� are� dil�ectly �caused b� �acts o�• omissions �that �az�e� b�-eacl7es� by �us� of our duties�� under�thrs� � � � agt�eeillent. 6 CONSENT AGENDA #5 We appreciate the opportunity to be of service to the City arld believe this letter accuz•ately ��summaiizes� the signi�'ica��t�terills�� t�f our� engage�nent. �� If you��have ��any questtons�� please let us � know.�� If you agree��with tlse terms�� of our� engagement��as described��in this��lettei;� pleas�� sign� tlle �� erlclosed� copy�ai�d return��ii��to us�.�� Sincerely, KERN� DEWENTER, VIt�RE, LTD. .: ` �"��,v,�,,_ Matthew L. Mayei� � � ��C�rtified��Public Accolintant�� RESPONSE: This letter correctly sets fot•th the unde7•stallding of tlle City of Crystal, Mitlnesoia. � By• � Title: Date: 7 1� \ � _ � 1, : •. � .. . . .. ... . �� rf . . . � � .. .. . . . � . . .. .. � � . . .. �� . � . --- -. y ' .. . . . . . . � .. . .. December 2013 Ciry of Crystal City Council 4141 Douglas Drive Narth Crystal, MN 55422 Dear Ciry Council Members: Piease accept the fallowing bid from the Crystal/Rabbinsdale Sun-Post far legal newspaper designation for the City of Crystal. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331AA2, Subd. l. fihe following rate structure for legals is effective January 1, 2014: First insertion: $10.64 per column inch Subsequent insertians: $5.72 per column inch Characters per inch: 320 Lines per inch: 9 Beginning in January, your legal notices will be published in 7 point type. This change is being made to standardize and improve the legibiliry of legal notices and has been talcen into cansideration when calculating your 2014 rate. Your 2014 rate represents a 5% increase over last year. Two natarized affidavits wi11 be provided for each notice published. Additional affidavits are $2.50 each: A $20.00 charge will be assessed an legal natices that require typing. All published legal notices are posted on the Sun-Pastwebsite at no additianal charge. The Sun-Postis published weelcly on Thursdays. The deadline is 2:00 p.m. on Thursday for publicatian the foliawing Thursday. Please email legal notices to sunlegals@ecm-inc.com. Thanic you far considering the Sun-Post as the ofiicial newspaper for the Ciry of Crystal far the upcoming year. We appreciate the oppartuniry to serve the needs of your community. Sincerely, GG'��"`� -- Michael Jetchicic Sales Manager --- _ 10917 VAL�EY VIEW ROAD, EDEN PRAIRIE, MN 55344 • 952-$46-2d19 • POST.MNSUN.COM RE(iULAR A(iE�DA � 1 � 1 1 . .�... ....! , .!. _ . f.. ■ ...._ et�l4randU .. . . CITY of; . .. . . � . . . .. . . . . CRYSTAL DATE: December 31, 2013 TO: Mayor and City Council � �� FROM: Anne Rlorris, City Manager ��;F� SUBJECT: West Metro Fire District Board — Citizen Representative The West Metro Fire District is a jaint powers organizatian between the cities of Crystal and New Nope. Rrticie IV af the Joint Powers Agreement creating the West Metra Fire District provides for a governing board of seven members: The seven baard members include: - Two members representing the city of Crystal appointed by Council resolution and at least one of the two members shall be a current member of the Crystal City Council; - Twa members representing the eity of New Hape appainted by Council resolution and at least one of the two members shall be a current member of the Crystal City Cauncil; - The twa city managers; and - One member appointed by joint resalutian af both city cauncils that daes nat need ta be a resident of either city. The currenfi Board members appointed by the Crystal Council are` - Councii representative Mark Hoffmann appointed by Resolution #2013-03 ta a term expiring December 31, 2014; = Council representative John Budziszewski filling in the citizen representative pasition, appointed by Resalutian #2013-22 to a term expiring December 31, 2013; and = 7tn member Gary Laurant appointed by Resolution #2013-02 to a term expiring December 31, 2014. The Council advertised for applicants for the citizen representative position earlier this fall and on December 3, 2013, interviewed candidate Mary Serie. Attached ar� Ms. �erie's application and resume and a resolution appointing Ms: Serie ta a two year term on the West Metro Fire Board, expiring December 31, 2015. Attach: � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... ' � AFPL��ATi��t F�� C�TY �(�ARD� $z C01�IIaiI��IONS ' CITY' 4' i�rrscr►�. Return application to: 41�1 Douglas Drive N, Crystal MN 55422 �� t�" _ Fax: (763} 531-1188; Email: trudv.tassoniC)crystalmn.�av. ,,.»,.�� Please check one: ❑X New Applicant ❑ Reappointment Thank you for yaur interest in serving your community as a volunteer. Please indicate below the board or commission which you would like to be appointed to. (IVote elfgibility requirements - a member of a board or commission must be a(awfu! resident of Grystal crnd, rf required, a resident of the Council ward from which they are appointed.J Your application wil! be kept on file for one year. Charter Commission Employee Review Board Environmental Quality Commission Human Rights Commission NW Hennepin Human Services Council � Parks & Recreation Commission (Ward ) � Planning Commission (Ward ) � Watershed Mgt Organization — Bassett Creek � Watershed Mgt Organization — Shingle Creek � West Metro Fire Board*see note below *NATf'TQ WEST METRO FiRE BpARD APPLICAIVTS: You must include a resume with this application. Deadline to apply is 4:30 p.m. on November 1. Term runs 1/1/2014 —12/31/2015. �'�`��N�1S1 i�II��}k�I�[�kT10N (�aiecase,�t�r"ni) Name Mary E Serie Length of residence in Crystal 25 vrs First Middle Last Street Address :._ Home. Phone ' Phone Cell Employer 5'['.�T�iVI�T�i'i" t3F INTER�:S'[` Zip 55422 Work Email 7. . r _Occupation Directar of Administratian Why are you interested in serving on this City board or commission? Havin� the experience of servin� an multiple non-profit boards in other communities I wanted to brin� mv knowled�e of servin� on policv boards to the communitv where l live. In addition, after Mavor Jim.Adams mentioned the open board position I reviewed the mission of the West Metro Fire Board, and whallv support the meanin� of the words used Co describe the mission of the Board. Bein� emploved bv a non-profit that is primarikv funded bv the �overnment (taxpavers' monev) 1 understand the cliallen�e of bein� fiscallv res�onsible but at the same time providin� effective and efficient servlces to the communitv bein� served. In the case of the West Metro Fire Board, I appreciate the balance that must be maintained between the cost of service and the pratection of communitv members and would liketo utilize mvfinancial backRround in supportin�the Fire Board decisions. IMPORTANT ISSUES FACING OUR COMMUNITY What do you think are the most important issues facing our community over the next several yea rs? Balancing support for our elderly with support of our children; as our community ages there will continue to be expectations and demands from the bab boomers but we cannot for�et t__hat we must provide for the families of children who will continue to face many challenges such as safe_ childcare options, educational pressures and �ood housinQ stock. Because of the a�e of our Crvstal community's infrastructure there should be special attention I:\Commissions\Vacancles\Application For City Boards And Commissfons.Doc Page 1 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... focus and support for the infrastructure to provide for sustainability sa our children can eniov the bene�ts we currentiv have. Describe what issues and ideas you would like to see addressed by the baard or commission you would like to serve on. Continue to build and foster a workin� relationship supportin� the West Metro Fire staff as we1{ as providin� input to the Board from Crvstal's �reat communitv members. I:\Commissions\Vacancies\Application For City eoards And Commissions.Doc Page 2 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... rc��t�t1��, ��v�c, o� vo��v'TFER �Xi'��ii��ir� Please list your volunteer experience. 2010 — 2013 Social Enterprise Ailiance Board member; resigned effective November 20�.3 2009 — Present: Not-for-Profit Board member; currently co-chair of Program Committee 2Q06 — Present: Phyllis Wheatley Community Center Board member; currently Treasurer 1994 — 2012: Parish Community of St Jaseph; Volunteer mentor for couples preparing for marriage Previous: active volunteer for Parish Community of St Joseph A`I"�'EI��1dIC�� Al�� C��I�'I��C'�' C9� I�ITEFd�ST Are you aware of the meeting schedule forthis board or commission and are you able to attend meetings regularly? Yes X No (Forreappointments only: Ifyau have not been able to attend meetings regularly, please explain: A conflict of interest may arise by your participation in an activity, action, or decision from which you receive or could potentially recefve direct or indirect personal financial gain. Do you have any legal or equitable interest in any business which, in the course of your participatifln on this board or commission, could give rise to a conflict of interest? Yes No X (If yes, please provide details on a separate sheet of paper,) As a board or commission member, what issue(sj might cause conflict between your civic responsibility and personal or professional interests? How would you manage these conflicts7 At this time I do nvt have a conflict between my civic responsibilitv and personal/prafessional interests. I cauld imagine the Fire Board voting to enter into a service contract that { would financially benefit from. In that or similar situations, I would disclose to the other board members immediately, and allow the board to take action without my vote being part of the ultimate decision ma ing. NEW APPLICANTS ONLY: Have you attended and observed a commission meeting for which you've made appfication? Yes, on �ctober 9, 2013 Nat yet, but I will attend a meeting on (date of ineeting) (date of ineeting} �'�UCi� �'i�itv �1vD P�.C}�' ��i�►dAi, �X�%�$i�Nc.F Describe your education and/or professional experience._ SA Accountin� Finance, Metropolitan State Passed CPA exam, 1993 As Director of Administration, work with the Executive Director in setting long range vision f Facilitate and help implement that visian ; have responsibility for managing banking and investment relatianships. See resume for further informatlon. I:\Commisslons\Vacancies\Applltation For City Boards And Commissions.Doc Page 3 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... REAPPOINTMENTS ONLY: Ctl�1[�iiS'�It3�t C}�i �t7ARD I�CGtiLiG�ITS Describe a highlight(s) or accomplishment(s) of the board or commission during your last term. I:\Commissions\Vacancles\Application For City Boards And Commissions.Doc Page 4 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... II�Pt�i��"AI�7' [�IFtl�tl�l�"i']O1� C;�3�It.��tING�'YQ�1R Al'PtaICA'�'�{�N DATA PRiVACY NOTICE: Minnesata law requires that you be informed of the purposes and intended use of the information you are providing on this application. Pursuant to Minn. Stat. §13,601, your name, address, length of residence, occupation, education, training, civic a.ffiliations, qualifications, and experience are public data and is available to anyone who requests the infarmation. The informatian you pravide will be used to identify you as an applicant, enable us to contact you when aciditional information is required, send you notices, and assess your qualifications for appointment. This data is not legalfy required, but refusal to supply the information requested . may affect the City Council's ability to accurately evaluate your application. Should you be appointed to a board or commission, pursuant to Minn. Stat. §13.601, your residential address will become pub{ic information. In addition, either a telephone number or email address where you tan be reached will become public. The purpose is to list contact information for commission members on a public raster. Please select which of the following you will allow listed an a public roster {you must select either email or one phone number): � EMAIL OR PHONE (may choose more than onej: ❑ home ❑ work ❑ cell � ALL OF THE ABOVE ! have read the data privacy notice given above and authorize Investigation into all statements contained in Chis application. Furthermore, l authorize the City of Crysta! to conduct a criminal history background check, pursuant to Crysta! City Code Section 311.01, Subd. 2, for purposes of determinrng my eligibility for a volunteer position with the City. MN Driver's License or MN State 1p ��mber: If known by previous name, provide - '"-� i //s �'�'y ' , r�.�au.r.n�t►:i.yta�r.n.�r �I - i � �� :3 iProcess--------------------------------------------------i � Step 1 Complete an application i � Step 2 Retum the completed application to the administrative services coordinator � � Step 3 Participate in a 15-minute interview with the mayor or mayor pro tem, conamission chair, i i and council liaison of the commission i � Step 4 New applicants only; attend a council meeting to be formally appointed to the commission � �-------------------------�-----------------___—_�-___----- I:\CommSsslons\VacanCfes\Application For City Boards And Commissions,Doc Page 5 of 3 REGULAR AGENDA #1 Mary E. S erie Telephone: Crystal, MN 55422 Email: OBJECTIVE: To joio an organizallon that would allow me to lead and influence members to become sugerior contributors to the agency. This would leverage my experience, in whicli I have aciively lead or participated in all aspects of policy, planning and raanagement. BACKGROUND: 2008 to Present President of National Day One (Concurrent with Director of Administration) Directed strategic planning of company which is wholly owned by Cornerstone Advocacy Sarvice Responsible for ongoing staffing and leadership requirements of the business. Reports directly to National Day One Board 1996 to Present Cornerstone Advocacy Service Director of Administration Have the leadership responsibilities for working with the Executive Director to set a long range vision, and facilitate implementation of that vision tivough communication and support to managers while staying within budgetary constraints. Analyze problems or trends to aid long-term planning in the areas of administration, finance, new programs, and technologica] trends. Solve problems; •through considering ideas, choosing, and then managing impleme�Itation, all along building consensus. Provides management and related coaching to the Finance and Human Resaurce team of three individuals fiinctioning in general accounting, audit prep, purchasing, billing, HR and IT. Has oversight responsibility of the financial and statistical reporting for federal grants, contracts revenue, billings to include 3rd party billing, and to ensure prudent practices and compliance of all applicable rules, regulations and laws for both financial and human resources requirements. Provide administrat�ve management to facility upkeep including mentoring the Facilities Coordinafor: Oversees all remodeling, space allocation, planning, maintenance, repair and reportirsg requirements for 10 properties in addition to managing client rental agreements, Responsible for supervising an IT Consultant. Assign work priorities and ensure all shared computing services are functioning properly. Ensure ihat all information technology initiatives for administration and programcning are properly managed and implemented. Leads management team in the developinent of annual fittancial budget and setting key performance indicators to support the agency's long range vision. Responsibilities include presenting to Finance. Develop and maintain ongoing relationships to include management of daily cash balances, Iine of credit, investment portfolio, and vendor contract negotiations. . 1993 to June 1996 Jacobs & Assaciates, P.A. Staff Accountant Completed monthly and year-end accounting to include accounts payable, accounts receivable, bank reconciliations and payroll processing. Familiar with MAS90, Microsoft Excel and Word Education BA Accounting and Finance Metropolitan State University Passed CPA exam 1993 References: Upon request Personal Achievement Board Treasurer, Phyllis Wheatley Community Center Program Committee at Not For Profit Group Member of Social Entrepreneurs Active Volunteer in Church � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... CITY OF CRYSTAL RESOLUTION NO. 2014 - APPOINTING A CITIZEN REPRESENTATIVE TO THE BOARD OF DIRECTORS FOR THE WEST METRO FIRE-RESCUE DISTRICT WHEREAS, in 1997 the cities of Crystal and New Hope approved a Joint and Cooperative Agreeinent to consolidate all aspects of their fire safety programs and created the West Metro Fire-Rescue District, and WHEREAS, in accordance with Article IV of the Joint and Cooperative Agreement, Crystal-New Hope Joint Fire District, members are to be appointed by Council resolution, and WHEREAS, a vacancy will open on the West Metro Fire-Rescue District's Board of Directors on Deceinber 31, 2013, with a term expiration of December 31, 2015. NOW, THEREFORE, BE IT RESOLVED that the Crystal City Council unanimously approves the appointment of Mary Serie as the City of Crystal's Citizen Representative on West Metro Fire-Rescue District's Board of Directors for a two-year term, effective January 1, 2014 — December 31, 2015. ADOPTED by the Crystal City Council this 7t�' day of January, 2014. Jim Adams, Mayor ATTEST: Christina Serres, City Clerk � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... COUNCIL STAFF REPORT °"�Y�°�" Regular A�enda Item: Commission Appointment }iCRYSTAL - Council Meeting: January 7, 2014 FROM: Administrative Services Coordinator Trudy Tassoni DATE: December 18, 2013 TO: Crystal City Council City Manager Anne Norris RE: Appointment to the Human Rights Commission The Human Rights Commission (HRC) has two vacancies on this 10-member commission. Tts charge is to advise the City Council in matters relating to discrimination and working to improve human relations, attitude, and a climate of positive behavior in the city. At this time, Rev. David Harlow is seeking appointment to the HRC. Rev. Harlow passed a criminal history background check which was completed by the Police Department. He was interviewed by Mayor J. Adams, Council Liaison L. Libby, and HRC Chair E. Oliva, who unanimously recommend his appointment. Council Action Requested Please consider appointing Rev. David Harlow to the Human Rights Commission for a 3-year term expiring December 31, 2016. A copy of his application is attached. A copy of the police c�iminal histor^y check is available in the Police I�epaNtment. C:\Documents and Settings\cserres\Local Settings\Temporary Internet Files\Content.0utlook\YA5AG7SR\Council Staff Report new appt to HRC Regular Agenda (4).doc � -�� ,� �.wf _ _. . <., _ _ ... REGULAR AGENDA #2 � �,��°� �I � � S � IS�� CITY ot' . � � . ��X$��,� Return application to: 4141 Douglas Drive N, Crysta) MN 55422" Fax: (763} 531-1188; Email: ir��t�ssc�r�i c st�lr�r�, cav. Please check onec ❑ New Applicant ❑ Reappaintment Thank you for your interest in serving your cammunity as a valunteer. Please indicate belaw the board ar cammission which yau would; like to<be appointed to. (Note eligibility re�uirements - a mem6er of a board or comt»ission must be a lawful residentof Crystal and, if required, a resident af the Councit ward from which they are appainted.) Yaur application will be kept on file for one year. ❑ Charter Cammission ❑ Parks & Recreation Commission (Ward } ❑ Employee'Review Board ❑ Planning Gommission (UVard ' } ❑ Enviranmental Quality Commission ❑ Watershed Mgt Organization - Bassett Creek �> Human Rights Commission ❑ Watershed Mgt Organization — 5hingle Creek NW Hennepin Human Services Counci! ❑ West Metra Fire Board , �� :��., ��I�'�� °�'I � �� °�� Na�me��C�,ll1C�, ��-�� `�'Y"� i'`..��r Length of residence in Crysta) �� `�� First Middle Last � , �; s: ,r - _ Street Address ` . , �. � ,. .. . .� . . �: y , Zip f , Home Phone Wark Phone _ , _ , _, � � _ �. s Cell � , _ Email � _ s ... . � . Employer •t"� �� ""'�a��,��i ��`t'�i� Occupation �.�k'''�.��a..��'"" �°�°�`l � ��"�° C�� '��,��"�"�` Why are you interested in serving on this City board or carr�mission? ��V��' �'� ��"� � : , �, . � ,. ,�`" � � � � �� ` �` � i� C�: � a � t � f ��.-, � ..� � � �� `�`��°�' ��i�� c� t��'� What da you think are the mast important issues facing aur cammunity over the next several yea rs? �a ', � � ' �.. . i�� / � t 1 �C-L.�' f /� " `� '� . ��°'� �°"� �� 7�� :��. ��`� � ��'�� z� ��T � *t � �¢ � �� ..c. G ' �, ,- � ` � �' 1.� i �. $ `� Describe what issues and ideas yau wauld like to see addressed by the board or commission you # , , z would like to serve orr. 1�"Y"1�,�? 1�;,�5 li �' ��' �� }'��-t � 1"�� C.'�� 1�'� '�`�.' i: ��,�� C' : �. ' ' x �� C��, y� �� . . � g � ��l�c��.�. ��C�:� , , �� . �:� `�� "�"�� i �`�� 4� � � ` �'�� ' � 1:\Commissions\Vacancies\Application For City Boerds And Commissions.0oc Page 1 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... �.'�I�✓�j��ii�� , ��`�%��, �� `��.�1�"B'�� R��l`d�'� Please list your volunteer experience. JC� C�.�"O�(�.�`� ��n� ��''rm AT'�'�I��!-�1�1�� .�,�� CONF�.�CT OF II�iTER��1' Are you`aware of the meeting schedule for'this tic�ard or commission and are you able•to attend meetings regularly? Yes�_ No ` ; ; (For reappointments only: If you have not been able to attend meetings regularly, please explain: A conflict of interest may arise by your participation in an activity, action, or decision from which you receive or could potentially receive direct.or indirect personal.finan�ial,gain..Dq you�have an.y, ,.. legal or equitable interest in any business which, in th�e course of your participatio on this board or commission, could give rise to a conflict of interest? Yes No�. (If yes, please provide details on a separate sheet of paper.) As a board or commission member, what issue(s) might cause conflict between your civic ,.: responsibility and �ersonal or professional interests? How would you manage these conflicEs? �- ;, ,. _.... . . NEW APPLICANTS ONLY: Have you attended� and observed a commission meeting for which you've made application? Yes, on Not yet, but I will attend a meeting on i�iC��/ +�.�J��3 (date of ineeting) (date of ineeting) EDiICt�'�'�Ol� l�I�D PROFESS�OI�AL �XPE�B�EI�ICE , , Describe your education and/or professional experience. `��-G�,J��r' ' '`� �� tr6r� 1V�r�h.�c�,r% `I"h�b I � A i c.G� �P�rnrY,i �[�rU ��-� �L � O� % �C�,S �"d� 11'� �C�� V�l� i� /Y f�h� c5'��-f� ��S , �►'11� Ch �,� 1► n c�.� N-c�� ; �e�,l � n C�-, � e�G t� REAPPOINTMENTS ONLY: - _ COI�II��SSIOI�I OR �OARD ��GH��G�'TS Describe a highlight(s) or accomplishment(s) of the`board or commission during your last term. I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 2 of 3 REGULAR AGENDA #2 � �"� �'"��°�" �I��a�� "�� :�I�l�� "��.I ��_e��'�"�� DATA PRIVACY NOTICE: Minnesata (aw requires that you be informed of the purposes and intended use af the informatian you are providing nn this application. Pursuant to Minn. Stat. §13.601, your name, address, length af residence, occupation, educatian,training, civic affiliations, qua(ificatians, and experience are public data and is available to anyone who requests the infarmation. The infarmation you provide will be used to identify you as an applicant, enable us to contact you when additional informatian is required, send you notices, and assess your qualifications for appointment. Thisdata is not legally required, but refusal tosupply the information requested may affect the City CounciPs ability to accurately evaluate your application. Should you be appointed to a board or cammission, pursuant to Minn. Stat. §13.601, your residential address will became public information. ln addition, either a telephone number or email address where you can be reached will become public. The purpase is to list contact information far commissian members on a public roster. t have read the data privacy notice given above and authorize investigation inta all statements contained in this application. Furthermore, l authorize the Cityof Crystal to conduct a criminal history background check, pursuant to Crystal �'ity Cade Section 3:11.01, Subd. 2, for purposes af determining my eligi,bility for a volunteer position with the City. ......:. ......... ...:..... ......... ......... ......... ......... ......... .................. ....... ...... ......... ......... ...... ........... ....... .... . Process � . Step 1 Complete an application � : Step 2 Return the campleted application to the administrative services coordinator : : Step 3 Participate in a 15-rninute interview with the mayar ormayor pro tem, commission chair, ; : and council liaison of the commission � : Step 4 New applicants anly: attend a cauncil meeting to be formally appointed to the commission : 1`.�Commissions\Vacancies\Application For City Bnards And Commissions.Doc Page 3 of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ ..... David Harlow Volunteer List • For the past 28 years I have volunteered at various nursing homes. • I served on a crisis telephone line, listening, encouraging and offering referrals. • I founded and facilitated a support group for the blind community of Fargo, ND. • I was the liaison for the Mayor of West Fargo to initiate mass transit for the disabled. • I successfully advocated for a stop light in Deer River, MN so residents could access the entire community safely. • I served on the Community Concerns Board of my church in the North Park area of Chicago, IL. The Board founded and ran the Friendship Center a crisis center for those in need of food, clothing and crisis counseling. • I served on the Executive Board of CARE Ministries, a benevolent fund for the unchurched in the Staples/Motley community, including chairing the board for a year. � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. COUNCIL STAFF REPORT °"�Y�°�" Regular A�enda Item: Commission Appointment }iCRYSTAL - January '7, 2014 Council Meeting FROM: Administrative Services Coordinator Trudy Tassoni DATE: December 20, 2013 TO: Crystal City Council City Manager Anne Norris RE: Appointment to the Environmental Quality Commission The Environmental Quality Commission (EQC) has four vacancies on this 10-member commission. Its charge is to advise the City Council in matters relating to the conservation of environmental resources, including the study and proposal of possible environmental policies, and to promote public education and awareness relating to such environmental issues. This commission also motivates interest in the proper use of, and care for, the natural resources of the city and seeks information about laws, policies, and regulations of a111evels of government that may have environmental or ecological significance for the city. At this time, Robyn Browning is seeking appointment to the EQC. A criminal history check completed by the Police Department came back clear. Ms. Browning was interviewed by Mayor J. Adams and Commission Chair G. Raetz. Both recommend her appointment. Council Action Requested Please consider appointing Robyn Browning to the Environmental Quality Commission for a three-year term expiring on December 31, 2016. A copy of he� application is attached. The criminal histor^y check is available in the Police Department. C:\Documents and Settings\cserres\Local Settings\Temporary Internet Files\Content.0utlook\YA5AG7SR\Council Staff Report new appt to EQC Regular Agenda.doc CITY _of �--� CRYSTAL � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. APPLICATION FOR CITY BOARDS & COMMISSIONS Return application to: 4141 Douglas Drive N, Crystal MN 55422 Fax: (763) 531-1188; Email: trudv.tassoni@crvstalmn.�ov. Please check one: [� New Applicant ❑ Reappointment Thank you for your interest in serving your community as a volunteer. Please indicate below the board or commission which you would like to be appointed to. (Note eligibility requirements - a member of a board or commission must be a lawful resident of Crystal and, if repuired, a resident of the Council ward from which they are appointed.) Your application will be kept on file for one year. ❑ Charter Commission Employee Review Board Environmental Quality Commission Human Rights Commission � NW Hennepin Human Services Council ❑ Parks & Recreation Commission (Ward ) ❑ Planning Commission (Ward ) ❑ Watershed Mgt Organization — Bassett Creek � Watershed Mgt Organization —Shingle Creek ❑ West Metro Fire Board PERSONAL INFORMATION j�lease �rint) Name ��i T Vl. �/1� Length of residence in Crystal � First _ Middle Last � �� Street Address , , -- � � + �� . / v • Zip Home Phone Work Phone � Cell ,� � , 4 �_ Email �. �. . • � - - � Employer Occupation STATEMENT OF INTEREST I Why are you interested in serving on this City board or commission? � Vld,� Ll �1.L�U� IMPORTANT ISSUES FACING OUR COMMUNiTY What do vou think are the most important issues facing our community over the next several years? � `''''`°.� ''',�,�,� �, '�e-o�.,' Descri what issues and i e would like to serve on. � a b I P. r� ��►�.v�vU. �` r�.Q l�� l a �n� � vould like to see add essei _ ��'� rr)" �'�I.IP ��. � —c�- �i�'n`�✓�,(.�� l `� ; D �� U � e�P � �l �� - � � � the board or commis ion you � �� uU �y—(/L c �' �X�( P.v�i' V�Gi,1�v G'r,f G�-Q r� � G�.G��f � l�l. of C�wLi c�J' �r,� a,►�e �t,�o ( �`eo� �� I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc �a,w'''�. Page 1 of 3 /�[�/i �l� � � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. COMMUNITY, CIVIC, OR VOLUNTEER EXPERIENCE ��2�5� f Please list your volunteer experience. 3+ �I �Gl✓� � �,r1r,t rr,� �� Vi_�,I G+�S; "1 IMOv1,�i�J Dt— c�l�✓1�i Gl.f � � fi'7►%�-�e � � �F� �� v�� ATTENDANCE AND CONFLICT �F INTEREST Are you aware of the meefin schedule for this board or commission and are you able to attend meetings regularly? Yes No (For reappointments only: I you have not been able to attend meetings regularly, please explain: A conflict of interest may arise by your participation in an activity, action, or decision from which you receive or could potentially receive direct or indirect personal financial gain. Do you have any legal or equitable interest in any business which, in the course of your participation on this board or commission, could give rise to a conflict of interest? Yes No�_ (If yes, please provide details on a separate sheet of paper.) As a board or commission member, what issue(s) might cause conflict between your civic responsibility and personal or professional intere ts? How would you manage th se conflicts? n t � . � . � � _ _� J l� �n ,,. ( r�/1 _i,l /f.1/ �� i� _l.`, ( ��/VI � • NEW APPLICANTS ONLY: Have you attended and observed a commission meeting for which you've made application? �� Yes, on Not yet, but I will attend a meeting on ��• �}� �� `�' (date of ineeting) (date of ineeting) EDUCATION AND PROFESSIONAL EXPERIENCE Describe your education and/or professional experience. �� ' -�`n�,n�- �1Jl,�C.(,✓� �i.VUU�P/Si'� a�.0( �v�'(��' �" d �U�n-�l.e � ('�f�/ � �a/_S ti� ��.-Q`� 7'� e�G�l , Z REAPPOINTMENTS ONLY: COMMISSION OR BOARD HIGHLIGHTS Describe a highlight(s) or accomplishment(s) of the board or commission during your last term. I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 2of 3 � 1 � 1 1 . .\... ....! \ .•.. _ . .!. ■ .. 11�1PORTANT INF�R1vlATiON CaNCERNING YOUR AP�'LICATI�N DATA PRIVACY NOTICE: Minnesota law requires that you be informed of the purposes and intended use of the information you are providing on this application. Pursuant to Minn. Stat. §13.601, your name, address, length of residence, occupation, education, training, civic affiliations, qualifications, and experience are public data and is available to anyone who requests the information. The information you provide will be used to identify you as an applicant, enable us to contact you when addifional information is required, send you notices, and assess your qualifications for appointment. This data is not legally required, but refusal to supply the information requested may affect the City Council's ability to accurately evaluate your application. Should you be appointed to a board or commission, pursuant to Minn. Stat. §13.601, your residential address will become public information. In addition, either a telephone number or email address where you can be reached will become public. The purpose is to list contact information for commission members on a public roster. Please select which of the following you will allow listed on a public roster (you must select either email or one phone number): �EMAIL OR PHONE (may choose more than one): ❑ home ❑ ALL OF THE ABOVE ❑ work ❑ cell I have read the data privacy notice given above and authorize investigation into all statements contained in this application. Furthermore, I authorize the City of Crystal to conduct a criminal history background check, pursuant to Crystal City Code Section 311.01, Subd. 2, for purposes of determining my eligibility for a volunteer position with the City. — — � — MN Driver's License or MN State ID Number: � � v w �� r'�—� � If known by previous name, provide: Applicant's s' nature u-z� -�i� Date r ....................................................................................................................................................................................................y : Process : Step 1 Complete an application € Step 2 Return the completed application to the administrative services coordinator : Step 3 Participate in a 15-minute interview with the mayor or mayor pro tem, commission chair, and council liaison of the commission : Step 4 New applicants only: attend a council meeting to be formally appointed to the commission ` :. ..................................................................................................................................................................................................... I:\Commissions\Vacancies\Application For City Boards And Commissions.Doc Page 3 of 3 - CITY`:oP� CRYSTAL DATE: TO: FROM: January 2, 2013 Memorandum � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... Mayor and City Council (for January 7, 2014 Council Meeting) Patrick Peters, Community Development Director Anne Norris, City Manager SUBJECT: Resolution authorizing acquisition of property for Public Works Facility and directing the condemnation of certain real estate for a public purpose BACKGROUND At its June 4, 2013 work session the City Council identified properties along West Broadway to be assembled to accommodate the city's new Public Works facility. The location of the subject properties is shown in Exhibit A. As a result of this determination, staff retained the services of SRF Consulting Group in August to secure appraisals, conduct negotiations and to provide relocation services, as necessary, with the intent of acquiring and assembling the preferred site for the stated public purpose. On August 22, initial letters of contact were sent to owners of the subject properties in which the city stated its interest in negotiating to acquire the properties. At the November 5, 2013 Council Work Session, discussion focused on arriving at a determination on each of two critical elements for the construction of a new Public Works facility, one of which was whether the city was willing to exercise its eminent domain authority, if necessary, to assemble the properties for this public purpose. It was the consensus of the Council at that meeting to use the city's condemnation authority as necessary to assemble the subject site. With that assurance in hand, initial offer letters were sent via certified mail on November 25. The offers were based on appraisals for each of the properties that had been secured by SRF on behalf of the city. In addition, letters were sent to the respective owners on December 6 requesting permission for site access for the purpose of conducting a site survey and environmental review. Since the mailing of the initial offers, SRF representatives have been contacted by three of the four owners of the subject properties and have entered into negotiations with each. At this time the ultimate success of these negotiations is unknown, but as expected, some are proceeding more positively than others. These three owners also have granted access for survey and environmental review purposes. Conversely, the owner of the property at 4947 West Broadway (Word of Faith Church) has neither contacted SRF regarding the initial offer nor responded to repeated attempts to request Page 1 of 2 � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... access to the property for appraisal purposes (the initial appraisal was conducted without gaining access to the building or the property), survey and environmental review. As such, the City Attorney has petitioned District Court for an order authorizing entry for the stated purposes and will be presenting that petition on January 16, 2014. Since the petition was filed in anticipation of the City eventually filing eminent domain proceedings, it will be helpful to the attorney in presenting the petition if he can say that the Council has authorized eminent domain proceedings, even though the eminent domain proceedings will not yet have been filed.This action will allow the city to move forward with activities required prior to making a final offer for acquiring the Word of Faith property. The Resolution before the Council on January 7(Exhibit B) seeks Council authorization to 1) acquire the subject properties for the stated public purpose of constructing a Public Works facility; 2) formally authorize the exercise of the city's power of eminent domain in case the negotiations are not successful; and 3) authorize the City Attorney to obtain court authority to enter the property at 4947 West Broadway for the purposes of appraisal, environmental review and survey. Upon approval of the Resolution, staff and SRF representatives will continue negotiations and proceed toward preparation of final written offers for discussion with the City Council in closed session on January 21. RECOMMENDED ACTION Staff recommends approval of the Resolution. EXHIBITS A — Site Location Map B — Resolution Page 2 of 2 �-. . . � �i� - .;i. __ . .. -- s� i�'"�t s :s z: � -- ` '' i f �� , , { + � � � , � � ,� � r- - - , 1 ( I �"i �1 � ( 1 � i � 1 l 3 �1 1 .I j � j ��' ,? �, � � f , r �_ 7 s' r �. ; �i�k s <. Y y � � � J �;� -. 7��t' i3�� ., �T�. � Z4� I h } : -. - t*�.� _ �j ��,"ry ) `s�,� t��S'3�t' �I b r'�£ > -�3 �� 4 �i � �� xF �� -r� �Fti ` � l= j/ �' t # � rn ,. .._ � _ . T,.3�S� 1�=' �� _ `�4..: 4 r g ��., � 3 L = r �.. i.. ,.: }-f 1 �� t - 7 ,/ j I' 1 I _ ��, L_, i -- -- -- ._ �� - . i .. . ,:� S ' T�, :, :- , i i ,�: ,� :: _ r � ! ; ; 1 � � . . � � �, �� ` � �� : � t � ' ; � i - �� ,fa {� �� = �,' 1 f " ` /.r` . �"'" � . i �l t �'t�<�� ..>�+c `.a��.1"��f � �,c�' ��y� a�� rs .St �.,-:� � a F 1 � -x t� K. Y` .,tZ ��,. i . 2 d y_� ! 1 � = t r :i t's I 1 ' , � c,�""� .$ :. �1j�" ac" z�;1:9. . � f t c �' y J }I ' �,�" {��c -f �.�1 �� p { j ,. � ��f �F �I�: ; � � ` �� - �-s 1 � � �` �`� € �� t¢ � a t , � � � �� f�� ` ( ) �� ` � �'�c � � t � � � r ' - � � ��' � �b-�� ' .. : s �. : r a�� '�30� ''._ '� `�'�., � � f� � � k � �� I, . 2 . , � � -,,,- _ 1� � } t j ' �t S- f � }�-��. � � E �g . . . 1 'Y�"'�3�i's i � , k IC ; ,i � ��t, : � T� ��,�-,�; iA'��1.. ��,_ ,1� .` ♦ , .. � . 1�� . �'Sj�.""��.:_— . ._�t� ..� ��UStti..il. �- 41 , ,S � , ��.` ,. , f.:..�� 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... CITY OF CRYSTAL RESOLUTION NO. A RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTIES AND DIRECTING THE CONDEMNATION OF CERTAIN REAL ESTATE FOR A PUBLIC PURPOSE WHEREAS, the City Council of the City of Crystal ("City Council") is the official governing body of the City of Crystal ("City"); and WHEREAS, the City, a Minnesota municipal corporation acting by and through its City Council, is authorized by law to acquire land and other interests in real estate which are needed for public use or purpose, including through use of eminent domain proceedings in accordance with Minn. Stat. Chapter 117 ; and WHEREAS, it is necessary to acquire the properties described in Exhibit A attached hereto ("Properties") in order to construct a facility to house the personnel and equipment of the City's public works department ("Project") ; and WHEREAS, agents of the City have attempted to obtain consent from the owners of Parcel 1 described in E�ibit A attached hereto to permit agents of the City to enter Parcel 1 and the improvements located on Parcel 1 to appraise and inspect the property, to conduct a survey thereof, and to conduct soil borings thereon to assist the City in valuing Parcel l, to assist the City in designing the Project improvements and determining whether there are pollutants, contaminants or hazardous substances present on Parcel 1 which may alter the City's willingness to acquire Parcel 1, but the owners of Parcel 1 have refused to grant the City's request; and WHEREAS, independent real estate appraisers retained by the City have appraised each of the Properties, and the City has offered to purchase each of the Properties for the amount determined by the City's appraiser to be the value of that property; and 437290v1 CR225�06 E x h i b i t B � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... WHEREAS, while the City is encouraged by the status of on-going negotiations with owners of some of Properties, the City may fail to reach voluntary agreements with all of the owners despite the best efforts of the City's agents; and WHEREAS, the City Council finds that it is reasonably necessary, proper, and convenient, and in the interest of the public health, convenience, and general welfare of the citizens of the City that title to and possession of the Properties be acquired through use of the power of eminent domain in furtherance of the Project; and WHEREAS, the City Council finds that the funding and construction schedule for the Project make it necessary to acquire title to and possession of the Properties prior to the filing of the final report of the condemnation commissioners to be appointed by the district court. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CRYSTAL IN REGULAR MEETING ASSEMBLED, that it is the considered judgment of the City Council that the Properties be acquired for the stated public purposes, and that the Properties be acquired, if necessary, through the exercise of the power of eminent domain. BE IT FURTHER RESOLVED, that the City Attorney is authorized and directed to take all steps necessary to obtain court authority to enter Parcel 1 pursuant to Minn. Stat. § 117.041 and to acquire all of the Properties by filing an action in eminent domain, negotiation of early entry authorization, and the use of the quick-take procedure. Adopted this 7th day of January, 2014 by the Crystal City Council. ATTEST Chrissy Serres, City Clerk Jim Adams, Mayor 437290v1 CR2251306 2 � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of the City of Crystal at a duly authorized meeting thereof held on the 7th day of January 2014, as shown by the minutes of said meeting in my possession. Chrissy Serres, City Clerk 437290v1 CR225-406 � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... EXHIBIT A LEGAL DESCRIPTIONS OF PROPERTIES TO BE ACQUIRED IN FEE SIMPLE Parcel l 4947 West Broadway Crystal, MN 55422 PID No. 09-118-21-24-0061 Lot 1, Block l, Father William Blum Addition Hennepin County, Minnesota Registered Land, pursuant to Certificate of Title No. 1302979 Parcel2 5025 West Broadway Crystal, MN 55422 PID No. 09-118-21-24-0016 and 09-118-21-24-0017 Tract A: That part of the Southeast Quarter of the Northwest Quarter (SE '/4 of NW '/4) of Section 9, Township 118, Range 21, Hennepin County, Minnesota, described as follows: Beginning at the point of intersection of the West line of said SE '/a of NW '/4 with the Westerly line of Jefferson Highway; thence South along said West line 199.78 feet to a point which is 648.52 feet North of the Southwest corner of said SE'/4 of NW 1/4 , which point is the actual point of beginning of the tract to be described; thence continuing South along said West line 133.93 feet more or less to a point which is 514.59 feet north of the Southwest corner of said SE '/4 of NW `/4, thence running North 54 degrees, 56 minutes East 193.4 feet more or less to a point in the Westerly line of Jefferson Highway; thence Northwesterly along said Westerly line of Jefferson Highway 105.22 feet; thence running South 57 degrees, 12 minutes West 115.89 feet more or less to the actual point of beginning. Except that part which lies Northeasterly of a line drawn parallel with and distant 80 feet Southwesterly of the Southwesterly line of Lot l, Block 1, Lois 6t" Addition and the same extended, according to the recorded plat thereof. Tract B: That part of the Southeast Quarter of the Northwest Quarter (SE1/4 of NW1/4) of Section 9, Township 118 North, Range 21 West of the 5`h Principal Meridian, Hennepin County, Minnesota, described as follows: Beginning at a point in the West line of said SE1/4 of NW1/4, 514.59 feet North of the Southwest corner of said SE1/4 of NW1/4; thence South along said West line a distance of 14.59 feet to a point which is 500 feet North of said Southwest corner of the SE1/4 of NW1/4; thence running Easterly on a line parallel with the South line of said SE1/4 of NW1/4 a distance of 250.5 feet, more or less, to a point in the Southwesterly line of Jefferson Highway; thence running Northwesterly along said Southwesterly line of Jefferson Highway a distance of A-1 437290v1 CR225-406 � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... 158.78 feet, more or less, to a point in a line bearing North 54 degrees, 56 minutes East from the point of beginning; thence running South 54 degrees, 54 minutes West along said line 193.4 feet, more or less, to the point of beginning. For the purpose of this description the West line of the Southeast '/a of the Northwest '/4 is considered to be a due North and South line. Except that part hereof which lies Northeasterly of a line drawn parallel with and distant 80 feet southwesterly of the southwesterly line of Lot 1, Block 1, Lois 6�' Addition and the same extended, according to the recorded plat thereof. Hennepin County, Minnesota Parcel3 5017 West Broadway Crystal, MN 55422 PID No. 09-118-21-24-0018 That part of the Southeast Quarter of the Northwest Quarter of Section 9, Township 118, Range 21, described as follows: Beginning at a point on the West line of said Southeast Quarter of the Northwest Quarter a distance of 440.00 feet North of the Southwest corner thereof; thence East parallel with the South line of said Southeast Quarter of the Northwest Quarter a distance of 155.40 feet; thence North parallel with the West line of said Southeast Quarter of the Northwest Quarter a distance of 5.00 feet; thence East parallel with the South line of said Southeast Quarter of the Northwest Quarter to the Westerly line of West Broadway (a.k.a Jefferson Highway); thence Northwesterly along said Westerly line of West Broadway to the intersection with a line drawn parallel with the South line of said Southeast Quarter of the Northwest Quarter from a point on the West line of said Southeast Quarter of the Northwest Quarter distant 500.00 feet North of the South line of said Southeast Quarter of the Northwest Quarter; thence West along said parallel line to the West line of said Southeast Quarter of the Northwest Quarter; thence South along said West line to the point of beginning, except that part thereof which lies Northeasterly of a line drawn parallel with and distant 80 feet Southwesterly of the Southwesterly line of Lot 1, Block 1, Lois 6`" Addition and the same extended, according to the record plat thereof, according to the United States Government Survey thereof and situate in Hennepin County, Minnesota. Parcel4 Crystal, MN 55423 PID No. 09-118-21-24-0015 That part of the Southeast Quarter of the Northwest Quarter of Section 9, Township 118, Range 21, described as follows: Commencing at the southwest corner of said Southeast Quarter of the Northwest Quarter, thence on a bearing of North along the west line of said Southeast Quarter of the Northwest Quarter a distance of 648.52 feet to the point of beginning; thence North 57 degrees 12 minutes East 115.89 feet, more or less, to a point on Line A described below; thence northwesterly along Line A to the west line of said Southeast Quarter of the Northwest Quarter, thence southerly 437290v1 CR225-406 A-2 � 1 � 1 1 . I .\... ....! \ .•.. _ � . .!. ■ ... along said west line to the point of beginning, according to the United States Government Survey thereof and situate in Hennepin County, Minnesota. Line A: A line drawn parallel with and distant 40 feet southwesterly of the following described line: commencing at the northwest corner of Section 9, Township 119, Range 21, thence southerly along the west line of said Section 9 a distance of 349.67 feet to the point of beginning of the line to be described; thence southeasterly deflecting to the left 42 degrees 50 minutes a distance of 1749.89 feet; thence southeasterly 402.50 feet along a tangential curve, concave to the south having a radius of 2864.79 feet and a central angle of 8 degrees 03 minutes; thence southeasterly tangent to said curve 25 feet and there terminating. Registered land pursuant to Certificate of Possessory Title No. 1373571 437290v1 CR225�06 A-3 • � • � � , � � . .\... ....! \ .•.. _ .!. ■ emaran u CITY of CA'YS'TAL DATE: December 31, 2013 TO: Mayor and City Council i� FROM'. Anne Norris; City Manager��,�� SUBJECT: Arcnitecturaf Services — Public Works Facility : • •s � In 2012, the Cauncil authorized working with the Kadet Architectural Group Ltd. to conduct an analysis of the existing Public Works buildings as well as an operatianal review of public works functians. Based on that preliminary analysis, Kadet has worked with the staff committee and City Council on reviewing the potential for various sites far an appropriately sized and updated Public Warks facility. Based on multiple discussions with the Cauncil throughout 2013; the site for a new Public Warks facility has been determined. In order ta move forward with developing detailed construction plans far the facility on that site, the agreement with Kodet needs to be expanded ta inelude architectura( and design services. Attached is a proposal from Kodet for these servic�s: The cost af the services is based on an overall project of just under $13 million and a constructian estimate for the building of $8,400,000. Architectural services are estimated at 7:5°!0 of the construction cost, or $630,OOQ, This is consistent with; or slightly lawer than, the industry standard far such services. These costs are included in the tatal project budget and will be paid through the financing plan discussed by the Council including the Building Replacement Fund, the Utiltiies Capital Irnprovement Funds, and the Redevelapment Fund. In order to keep the Publie Works Facility praject on schedule, recommend approval of the architectural services proposal from Kodet Architectural Graup Ltd:, dated December 19, 2013. Attach° ' ' � ��i��`�� `�`�� °��° REGULARAGENDA#5 1 5 Groveland Terrace � Mirtnea��Iis, P�N 55�643-11 54 Telephor7e 61�2.3f7.2737 A Fatsl�mile 61'2.377.1'33i E-Mail archC�kodet.com � WebsiCe www:kodet.com December 19; 201� Ms. Anne Norris, City Matlager Mr. Tom Mati7isen, PE., Public Works Director and City Engitleer City of Ciystal �141 Douglas Drive� Crystal, MN 554Z2 Re: Pro�osal for Public Works Facility Dear Ms. Norris and Mr. Mathiseti: Tlle Ile�v Crystal Public Warks facility is a result of working witli t11e City Council, Adizli�listratiotr and staff to develop a facility that can serve the Gity for decades. We appreciate tl�e oppartutlity to develop a eoncept fllat nl�ets tl�e City requirem�nts and laok forward to colnplefing that'concept t2�rough design and construction. Comprel�ensive A& E services. : Kodet Arclutectura services �from ineeting with stakcholders through �vorking with contractors and post oceupa how maintenance facilities fiinctiorl, work and ineet liser needs. We have been recagnized�� maiiztenance faciliiies. Planning Colnplete: Over tll Ciystal in identifyii�g a site, developing a p�'ogranl, and loaking ai �constraints developed in that process and propose t��mave�%rwar �experience in working with the City of Ciystal. Quality P►•oject Delivei•y: B: and otl site r-epreset�tation for o�vners, we deliver value for the arc by the follo�uing: l. Cotnprel�ensive kno�jledge of Ilo�v to desigti maintenlnce build 2. Quality dra�vings that provide veiy competitive bidding that coi 3. P�oject management�that provides qtiialiry control to ensure suc� 4�. �Speci�ficatioiis that provide the owner qlzality construction, cost�� S. Kilowledge in specialry areas suc11 as repair gai-age design; offit infra-struct�zre, aud on site representation. 6. We will represent the interests of City of Crystal to asstiire the � Coiistr�tction Buclget: $8,400,000 �The� follotiving is a reviscd proposal. It is based on the �drawings p: 2013. Fee pro 3t osal for project iuvolving new consti�uction: Base �,ump stiml �of 7.50°10 of based on construction budget of� Basic Services Basic Services are t11e iiorn�al services; wl�icll take tlle project frorn inta occlipaucy. BelaGv is a list of the five Basic Services phases. The services pro� �inechanical engineez�ing, and electrical engil�eering. 1: �Schematic Design (Tiuo in-hotise cost estimates ) 2: Design Developme�it (Two in-house� cost estimaies } •ith the City of and planning tings and �ing. �e'storage layout, at the City Gouncil Work Session on July 16, ; $630,040 �� Architectiire � InteriorsS• Planning REGULAR AGENDA #5 �: Constructiozr Dacuiiients ( Two in-house cost esiiinates } 4: Bidding, Negofiation, or Constrt�ction Nfanagement S, C�nsh-uctio�l Adininistration, (Inclucies 22 site visiis) Regtilato�•y Services Regulatory Services arc the norinal services; ��hich t�lce thc project tY�rough the City and Watershed approva� process. This can be quite short or lengthy depending on the follo�virlg: 1. Number af ineetings, includulg ileighborhood nleeiings. 2. Number of public hearings. �3. Drawings as required by regulatory agei7cy a7zd tl7e City of Crystal. �� . Support znaterials as� requested. (One exterior conlputer colored rendering `is inclnded.) I'ee t�roUosnl for regulatory approvals: TIIis involves services above those providedin Basic Servi�es a�1d iiiclirdes the following: Civil Engineei�ing Hourly with estimate of $10,000 Landscape Design Houriy with estimate of $ 7,500 At-chiieetural planning; �vatershed ziieetings, forms ctc. Raurly with estimate of $20,000 (Fees to be paid by tlie City af Ctystal- �stimate of $37,500) Iteimuursables Typical reimbursables ��re ii7 aclditioi7�to the�above �lid inclu�le the followingt � Field verificatial� af existing�building (hourly). ♦ Printitig Services for City Approvals (hourly — as noted above) far bidding. ; ♦ Copying. ♦ Calor plots, c�rawings, etc. ♦ Specialt'y consultants, if required, are i17 addition to th� above� whicll may inchide; •Acoitstical consultants. �Cost estimatiz7g consultation (Tn-liouse� estimating�� included) • LEED �Certification �and Energy �Cor�servaiion design. �Other specialty cansult�nts, as identified by the City of Ciystal (Prior approval af the City �f Grystal � required. ♦ Environmental atlalysis, design; etc. (i.e., asbestas) are �lot included. Contract We currently have a contract date February 8; 2012 iil place: We propose an addendum to tfiat contract. Kodet Ardlitectural Group appreciates the oppot'ttitlity to wor�k with;you atid everyane at the City of Crystal. You liave rny assurance that we will eYtetld every efI"ort ta provide you the best project fbr; your btiidget. We imderstand how important this project is�to the City of Ct�ystal and�wil� provide the�resotitrces to see�the project is a�success�. �We appr�ciate t1�e oppbrtllnity te review�th� above details withyoit, as��well as �o discuss any part of tlze �raposal. It is our goal tc� be responsive to yol�r needs and ta'develop a succ�ssfui project and long-tei�n relationship: Sincerely, K CT A CHITECTU L GROUP, LTD. �� f B � � � � �� Edward J. det, Jr., FAIA ek wf 13.030 � Arci��iie�ctiare � Interiors 3 Planning � 1 � 1 1 .\... ....! ,. f.. _ � . f.. 1 � e �ran u � � C1TY oF�: . .. � � . . . . . . .. . � .. . CRYSTAL DATE: becember 31, 2013 Tt�: Mayor and City Council � , FROM: Anne Norris, City Manager �� SUBJECT: Annual Contract with City Manager BACKGROUND: The Council discussed my annual evaluation at a closed executive session on December 12. Attached is an annual emplayment contract with the 2°lo salary increase discussed during my evaluation. This increase is consistent with the settlement with Local 49. The contract is an annual cantract and was drafted by City Rttorney Mike Norton. The terms of the contract are consistent with state law and contracts of other metro area city managers. If the Council desires, the City Attorney is prepared to respond to the issues raised in Communities United Against Palice Brutality's analysis of my contract distributed at the December 17 meeting. Also attached is a resolution appraving the contracf. RECOMMENDATION: What can l say but thanks and recommend approval of the resolution. Attach: REGULAR AGENDA�#6 EMPLOYM�NT AGREEMENT THIS AGREEMENT, made and entered into as of January 7, 2014, by and between the City of Crystal, State of Minnesota, a municipal corporation, (Einployer), and Anne L. Norris, (Employee). WITNESSETH: WHEREAS, Employer desires to employ the services of Employee as City Manager of the City of Crystal; and WHEREAS, it is the desire of the City Council (Council), to provide certain beneiits, establish certain conditions of employment and to set working conditions of the Employee; and WHEREAS, it is the desire of the Council to: (1) secure and retain the services of Employee and to provide inducement for her to remain in such employment; (2) to make possible full work productivity to assuring Employee's morale and peace of mind with respect to future security; (3) to act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee; and (4) to provide a just ineans for terininating Employee's services at such time as she may be unable to fully discharge her duties or when Employer may otherwise desire to terminate her employment; and WHEREAS, Employee desires to accept and continue employment as City Manager of the City: NOW, THEREFORE, in consideration of the mutual covenants contained in this Agreement, Employer and Employee agree as follows: Section 1. Duties. Employer agrees to employ Employee as City Manager to perform the functions and duties specified in the charter of the City, the City Code, and Minnesota Statutes Chapter 412, and to perform other legally permissible and proper duties and functions as the Council may from time to time assign to Employee. Section 2. Term. A. Nothing in this Agreement prevents, limits or otherwise interferes with the right of the Council to terminate the services of Employee at any time, subject only to the provisions set forth in Crystal Charter Chapter 6 and Section 4, paragraphs A and B, of this Agreement. 416056v1 MTN CR205-30 REGULAR AGENDA�#6 B. Nothing in this Agreement prevents, limits or otherwise interferes with the right of the Employee to resign at any time, subject only to the provisions of Crystal Charter Chapter 6 and Section 4, paragraph C, of this Agreement. C. Einployee agrees to remain in the exclusive employ of Employer and neither to accept other employinent nor to become employed by any other employer during the term of her employment. The term "employed" is not to be construed to include occasional teaching, writing, consulting or military reserve service performed on Employee's time off. Section 3. Suspension. Employer may suspend the Employee with full pay and benefits only i� (1) a maj ority of Council and Employee agree, or (2) after a public hearing, a majority of Council votes to suspend Employee for just cause as defined with reference to legal and adininistrative decisions interpreting Minnesota Statutes section 197.46, and Minnesota Statutes Chapter 197A, as amended; provided, however, that Employee shall have been given written notice setting forth any charges at least ten days prior to the hearing by the Council members bringing such charges; all in accordance with Section 6.01 of the City Charter. Section 4. Termination and Severance Pay. A. To the extent permitted by law, if the Employee is terminated by the Council and at that time Employee is willing and able to perform her duties under this Agreement, then Employer agrees to pay Employee a lump sum cash payment equal to one-half of the current salary, and in addition, Employee shall receive the cash equivalent of her accumulated vacation and sick leave pursuant to the City's Personnel Policy (collectively "Severance Pay"). If employee is convicted of a crime involving theft or fi•aud as defined in Minnesota Statutes Chapter 169, as amended, or terminated for other conduct involving malfeasance or willfitl neglect of duties, Employer shall have no obligation to pay Severance Pay. The lump sum cash payment included in Severance Pay shall be paid in accordance with Minnesota Statutes section 465.722, as amended. B. If Employer at any time during the term of this Agreement (i) reduces the salary or other financial benefits of Employee in a greater percentage than an applicable across-the- board reduction for all employees of Employer, or (ii) Employer refuses, following written notice to comply with any other provision of this Agreement benefiting Employee, or (iii) the Employee resigns following a suggestion, whether formal or inforinal, by a majority of the Council that she resign, Employee may, at her option, elect to be "terminated" at the date of such reduction, such refusal to comply or suggestion of resignation within the meaning of this Section 4 and receive Severance Pay. 416056v1 MTN CR205-30 REGULAR AGENDA,#6 � C. The Employee will give Employer 45 days notice in advance of resignation, unless the parties agree to waive this notice. Section 5. Availability for Duties. Employer and Employee acknowledge that it is critical for Employee to be available to perform her duties on behalf of Employer at Employer's principal place of business and other City job sites as necessary. Employer reserves the right to review any absence of Employee in excess of four (4) successive work weeks in order to deterinine the Employee's continued qualification for the position of city manager. If Employer determines that Employee is unable to perform the essential functions of her position and is Employee terminated by Employer for that reason, Employee shall receive Severance Pay. Section 6. Salary. Employer agrees to pay Employee for her services rendered pursuant hereto an annual salary of $129,681 payable in installments at the same time as other employees of the Employer are paid, effective January 10, 2014. The Employee shall be eligible for the City's Merit Pay Plan for non-represented employees. Employer agrees to increase the salary and other benefits of Employee in such amounts and to such extent as the Council may determine that it is desirable to do so on the basis of an amlual salary review of Employee. Such increase, if approved, shall be no less than salary or benefit increases provided represented employees in the existing labor agreement. Section 7. Performance Evaluation. A. The Council will formally review and evaluate the performance of the Employee at least once annually. The review and evaluation will be in accordance with specific criteria developed jointly by the Employer and Employee. The criteria may be modified as the Council may from time to time determine in consultation with the Employee. B. The Council and Employee will annually define in writing the goals and performance objectives they jointly determine necessary for the proper operation of the City and the attainment of the Council's policy objectives and will further establish a relative priority among those various goals and objectives. The goals and objectives will generally be attainable within the tiine limitations as specified and the annual operating and capital budgets and appropriations provided. 416056v1 MTN CR205-30 REGULAR AGENDA4#6 C. In carrying out the provisions of this Section, the Council and Employee mutually agree to abide by the provisions of applicable state and federal law. Section 8. Hours of Work. It is recognized that Employee is an exempt employee as defined by the federal Fair Labor Standards Act ("FLSA") who must devote substantial time outside normal office hours to the business of the Employer. Therefore, Employee will be allowed to reasonably adjust her schedule during norinal City office and business hours. Section 9. Outside Activities. Employee will not spend more than ten hours per week in teaching, counseling or other non-Employer, non-military reserve connected business without prior approval of the Council. Section 10. Automobile. Employee's duties require the extensive use of an automobile. City will pay Employee the sum of $500 per month as an allowance for the expenses incurred by Employee in the use of Employee's personally owned or leased automobile. In addition, the City will compensate Einployee for mileage driven outside the seven county Twin City metropolitan area at the same rate and in accordance with the same rules applicable to other city employees. Section 11. Vacation, Sick and Military Leave. A. Employee will accrue, and have credited to her personal account, vacation, and sick leave at the same rate and under the same conditions as other general employees of the Employer. For purposes of computing the above, employee's start date shall be January 28, 1985. B. Employee shall be entitled to military reserve leave time pursuant to federal and state law and city policy. Section 12. Dental, Health and Life Insurance. Employer agrees to provide and to make required premium payments for Employee and dependents for the following insurance coverage: A. A term life insurance policy in the amount of $125,000, with the beneficiary named by Employee. B. Hospitalization Insurance. Employee may select from one of the plans available to other city einployees. 41(056v1 MTN CR205-30 REGULAR AGENDl� #6 C. Dental Insurance. Employee may select fi•om one of the plans available to other city employees. Section 13. Dues and Subscriptions. Employer agrees to budget and to pay for the professional dues and subscriptions of Employee necessary for her continuation and full participation in national, regional, state and local associations and organizations necessary and desirable for her continued professional participation, growth, and advancement, and for the good of the employer. Section 14. Professional Development. A. Employer agrees to budget for and to advance or reimburse Employee for her travel related expenses, including airfare, meals, lodging and transportation expenses for professional and official travel, meetings and occasions adequate to continue the professional development of Einployee and to adequately pursue necessary official and other functions for Employer, including but not limited to the Annual Conference of the International City Management Association, the Minnesota City Management Association, the Minnesota League of Cities and such other national, regional, state and local governmental groups and committees thereof which Employee serves as a member. B. Employer agrees to budget and to pay for the travel expenses as described above of Employee for short courses, institutes and seminars that are necessaiy for her professional development and for the good of the Employer. The City Finance Director is authorized to advance or reimburse Employee for travel expenses upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits in accordance with standard City procedures. Section 15. General Expenses. Employer recognizes that certain expenses of a non-personal and generally job- affiliated nature are incurred by Employee and agrees to reimburse or to pay those general expenses. The City Finance Director is authorized to advance or reimburse Employee for such general expenses upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits in accordance with standard City procedures. Section 16. Civic Club Membership. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations, for which Employer shall pay all reasonable and necessary expenses. Employee shall report to the Employer on each membership that is taken out at Employer's expense. The City Finance Director is authorized to advance or reimburse Employee for such membership expenses upon receipt of duly executed expense or petty 416056v 1 MTN CR205-30 REGULAR AGENDA�#6 cash vouchers, receipts, statements or personal affidavits in accordance with standard City procedures. Section 17. Indemnification. Employer will defend, hold harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action arising out of an alleged act or omission occurring in the performance of Employee's duties as City Manager. Employer will compromise and settle any claim or suit and pay the amount of any settlement, judgment or reasonable attorneys fees rendered thereon consistent with Minnesota Statutes section 466.07, as amended. Employer shall pay any costs and reasonable attorney's fees incurred by the Employee to defend charges of a criminal nature brought against her that arose out of the reasonable and lawfiil performance of duties for the City as provided in Minnesota Statutes section 465.76, as amended. Section 18. Bonding. Employer will bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 19. Other Terms and Conditions of Employment. A. The Council, in consultation with the manager, may fix such other terms and conditions of employment as it may determine from time to time relating to the performance of Employee, provided those terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City Charter, the City Code or any other law. B. Except as otherwise provided in this Agreement, all provisions of the City Charter and City Code, and regulations and rules of the Employer relating to vacation and sick leave, retirement and pension system contributions, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, apply to Employee as they would to other employees of Employer. Section 20. No Reduction of Bene�ts. Subject to the requirements of Sections 3-5, Employer will not at any time during the term of this Agreement reduce the salary, compensation or other financial benefits of Employee, except to the degree of such a reduction across-the-board for all employees of the Employer or as otherwise agreed by Employer and Employee. Section 21. Notices Notices pursuant to the agreement are given by deposit in the custody of the United States mail, postage prepaid, addressed as follows: 416056v I MTN CR205-30 REGULAR AGENDA� #6 (1) EMPLOYER: City of Crystal, Minnesota Mayor 4141 Douglas Drive North Crystal, MN 55422 (2) EMPLOYEE: Anne L. Norris, City Manager Minneapolis, MN Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to process in a civil action. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the United States mail. Section 22. General Provisions. A. This Agreement constitutes the entire agreement between the parties. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. C. This Agreement is effective 3anuary 7, 2014. D. This Agreement may be amended at any time by mutual consent of Employer and Employee. E. This Agreement may be executed in any number of counterparts. F. This Agreement shall be interpreted pursuant to Minnesota law. IN WITNESS WHEREOF, the City of Crystal by its City Council has caused this agreement to be executed and delivered in its behalf by its Mayor and duly attested by its City Clerk, and the Employee has executed this Agreement as of the day and year first above written. (Signatzcre pages to follo��) 416056v 1 MTN CR205-30 REGULAR AGENDl� #6 THE CITY OF CRYSTAL, MINNESOTA EMPLOYER C Attest: Chrissy Serres, City Clerk Jim Adams, Mayor EMPLOYEE Anne L. Norris 416056v1 MTN CR205-30 � 1 � 1 1 .\... ....! \ .•.. _ � . .•.. i � CITY OF CRYSTAL RESOLUTION NO. 2014- RESOLUTION RE-APPOINTING ANNE NORRIS AS CITY MANAGER WHEREAS, the Mayor and City Council have evaluated the performance of City Manager Anne Norris and have determined that she has successfully performed as City Manager over the past year in said position; and WHEREAS, the City Council acknowledges that: 1. As City Manager, Anne Norris has managed the City with high professional standards and with the best interests of the City in mind; 2. Anne Norris is qualified, dedicated and highly regarded as City Manager; 3. Anne Norris will continue to be an asset to the City of Crystal and its residents. WHEREAS, the Mayor and City Council have determined that they wish to continue to employ Anne Norris as City Manager. NOW, THEREFORE, BE IT RESOLVED, that the Crystal City Council hereby appoints Anne Norris as City Manager for a term of one-year effective January 10, 2014, and authorizes the Mayor to execute the employment contract with Ms. Norris. Adopted by the Crystal City Council this 7th day of January, 2014 Jim Adams, Mayor ATTEST: Chrissy Serres, City Clerk AGENDA ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL • WORK SESSION • TUESDAY, JANUARY 7, 2014 IMMEDIATELY FOLLOWING THE REGULAR CITY COUNCIL MEETING CRYSTAL CITY HALL CONFERENCE ROOM A Call to order 2. Roll call 3. Discuss 2013 Annual Report, 2014 Work Program and related items* 4. Adjournment * Materials attached 12/23/13 G:\EDAWgendas�2014\01.07 ws.docx MEMORANDUM -c�rY oe" FROM: John Sutter, City Planner/Assistant Community Development Director ;CRYSTAL DEPARTMENT HEAD REVIEW: Patrick Peters, Community Development Director ,� `�J� DATE: December 30, 2013 TO: Anne Norris, Executive Director (for January 7, 2014 EDA work session) SUBJECT: Discuss draft 2013 Annual Report, 2014 Work Program and related items For EDA review and discussion at the January 7 work session, I have enclosed the following items in draft form: • 2013 Annual Report • 2014 Work Program • 2014 Notice of Lot Availability • 2014 Lot Marketing Tactics EDA consideration of these items is scheduled for February 3. ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL 2013 Annual Report � �'� � �� , �� .�i � � � �. � , . � .�� "�� .� ;�� The Economic Development Authority of the City of Crystal ("the EDA") formulates and implements the city's redevelopment and housing improvement programs. lt operates under the provisions of Minnesota Statutes Chapter 469, and has powers similar to a Housing & Redevelopment Authority. For residential property, EDA activities generally involve using voluntary acquisitions to replace blighted, structurally substandard or functionally obsolete houses; or providing assistance to homeowners to help them make improvements to their houses. Multi- family and commercial/industrial redevelopment are typically accomplished in larger, more complex projects made possible by a combination of different funding sources; they also sometimes require participation by multiple government agencies, non-profit organizations and businesses. As in previous years, the EDA recommended and the Council approved an EDA levy to provide funding for redevelopment activities. The following are specific descriptions of 2013 EDA activities: 1. Sinqle Family Residential - Scattered Site Redevelopment 12 lots were sold in 2013. As of December 31, 2013 seven houses have been completed and sold, two are nearly complete, two are under construction and one is scheduled to start construction in spring 2014. a) Lots Sold in 2013: 1. 4330 Zane (acquired 1999) 2. 5527 Xenia (acquired 2007) 3. 4343 Xenia (acquired 2007) 4. 5657 Adair (acquired 2007) 5. 6529 50t" (acquired 2009) 6. 4633 Douglas Dr (acquired 2009) 7. 5548 Yates (acquired 2009) 8. 4553 Yates (acquired 2009) 9. 3548 Welcome (acquired 2010) 10. 3556 Welcome (acquired 2010) 11. 3564 Welcome (acquired 2010) 12. 6516 Brentwood (acquired 2012) PAGE 1 OF 4 b) Lots Available as of December 31, 2013: 1. 4326 Zane (acquired 2002) — currently under option by MT Builders 2. 5626 Vera Cruz (acquired 2007) 3. 3533 Lee (acquired 2008) 4. 4331 Vera Cruz (acquired 2008) 5. 5824 Regent (acquired 2008) 6. 5700 Regent (acquired 2009) — currently under option by Berger 7. 5255 Edgewood (acquired 2009) 8. 5715 Regent (acquired 2009) 9. 4901 Vera Cruz (acquired 2009) 10. 4349 Xenia (acquired 2012) — currently under option by MT Builders 11. 4720 Douglas Dr (acquired 2012) 12. 6601 62"d (acquired 2012) 13. 5335 Corvallis (acquired 2012) 14. 5332 50t" (acquired 2012) 15. 5924 Elmhurst (acquired 2012) Lot sales from 1998-2013 are summarized in the attached Exhibits A(map) and B(chart), with detailed information about 2010-2013 lot sales in Exhibit C. 2. Sinqle Familv Residential - Scattered Site Acquisition and Rehabilitation The EDA does not acquire and renovate houses because city-managed rehab projects are not a very cost-effective way of advancing the city's housing goals when compared with other approaches. Instead, the city utilizes a combination of regulatory tools, rehab incentives, and other agencies' programs to encourage home renovations by homeowners, investors, contractors and others in the private sector. 3. Sinqle Family Residential - Home Improvement Incentive Rebates In 1998, Crystal and four other communities partnered with the Greater Metropolitan Housing Corporation (GMHC) to provide an incentive rebate for improvements to owner occupied homes. Households up to 120% of Twin Cities metropolitan area median income are eligible. Funding for this program initially came from the Minnesota Housing Finance Agency and the Metropolitan Council. After these outside agencies' funds were exhausted, the EDA approved the use of local funds including available increment from expiring TIF districts to maintain the program. Crystal homeowners used the rebate program in 2013. The approximate locations are mapped in Exhibit D. PAGE20F4 4. 5. The total and average 2013 rebates are as follows: TOTAL 2013 REBATES + � TOTAL FROM HOMEOWNERS $ TOTAL COST OF ALL 2013 PROJECTS � AVERAGE 2013 AVERAGE FROM AVERAGE COST OF REBATE + HOMEOWNER = 2013 PROJECTS � � � Sinqle Family Residential — Deferred Home Improvement Loans Since 1982, Crystal has used part of its federal Community Development Block Grant (CDBG) allocation to provide interest-free home improvement loans to households up to 50% of regional median income. Repayment is deferred for 15 years and then forgiven if the recipient continues to own and occupy the property throughout that time. Households from 50% to 80% of regional median income are also eligible but those loans are interest-bearing. Hennepin County administers this program for Crystal as it does for nine other cities. By reducing and eventually eliminating the use of CDBG funds for scattered site redevelopment, the city increased funding for deferred loans in 2000-2002 and since then has maintained a relatively stable annual funding level of $80,000- $90,000. In addition to the annual allocation, the program also recaptures previously loaned funds in cases where the homeowner sells or moves out within the 15 year term. During the twelve months ending September 30, 2013, $34,000 was spent on rehab projects and $60,000 was committed for additional projects. Three projects were started and four projects were completed, with no properties on the waiting list. Sinqle Familv Residential — Tax Increment Districts for Housinq Renewal In 2013 the EDA provided $5,000 in down payment assistance for a buyer of a vacant house using an FHA 203K purchase-rehab loan. The funds will be recaptured if the homeowner moves out or sells the property within five years. This program is being discontinued due to low level of interest (only one project in each of the last three years). These funds are now being used for an interest rate write-down for the Community Fix-Up Fund which provides home improvement loans to Crystal homeowners. PAGE30F4 6. Multi-Family Residential Redevelopment The Cavanagh (5401 51St Avenue North). In October 2012 the EDA acquired the 8.3 acre Cavanagh property from Robbinsdale Area Schools which had determined that it no longer needed the property. In December 2012 the EDA transferred the east 4 acres to the city for park purposes. In April 2013 the EDA completed the demolition of the school with funding from Metropolitan Council for asbestos abatement and Hennepin County for demolition. The EDA has approved the sale of the west 4.3 acres to a private developer (Dominium) for construction of affordable senior housing ("The Cavanagh"). It will be a four story, 130 unit, age-restricted rental building addressed as 5401 51St Avenue North. Unit sizes will range from 1 BR-1 BA to 2BR-2BA and all units will be affordable to households at or below 60% of Twin Cities metropolitan area median income. Construction of The Cavanagh will begin in spring 2014 and be completed in summer 2015. The approved plan for The Cavanagh is attached as Exhibit E. 7. Commercial and Industriat Redevelopment No EDA-involved development activity in 2013. 8. Land Bankinq for Future Redevelopment In addition to the more immediate redevelopment activities discussed in Section 1, the EDA also takes advantage of opportunities to acquire and hold property for future development. These parcels will be sold depending on market conditions, site characteristics and the status of adjacent properties. As of December 31, 2013 the EDA is holding the following vacant parcels for future development: 1. 3240 Hampshire (acquired 2000) 2. 3556 Major (acquired 2002 - private donation) 3. 3409 June (acquired 2003 - tax forfeit) 4. 3122 Douglas Dr (acquired 2003) 5. 5901 56t" (acquired 2008) 6. 4824 56t" (acquired 2009) 7. 4741 Welcome (acquired 2009) 8. 3401, 3415 and 3443 Douglas Dr (acquired 2009) 9. 5417 35t" (acquired 2010) 10. 5565 Vera Cruz (acquired 2011 - tax forfeit) 11. 3354 Douglas Dr and 6213 34t" (acquired 2011) 12. 3443 Edgewood (acquired 2012 - tax forFeit) A map of city and EDA-owned property as of December 31, 2013 is attached as Exhibit F. PAGE 4 OF 4 �. � . .r, � � s! � � � i „ � � �i �,,; ��,� �z 0 � � � � �„� ��1 �> �� } �" .r.-, � �� i' -ti �oJ � v� ``'�� Pmjed Flle= Scalterd Silea W > ¢ w � m � o Q N W W � U �� a w W a� x w W 0 ¢ a[ � a W � Q � � � � � � W y 0 U � ° ' c o G w m � C = O ro � j .�c N N � O O Q O L N o N +'c_. 4 N � � �„ ,�`o � c � ro a 3 � = � c a �> >n� a .c`�° Yo,°� a �y� a � � � � y c oa E �� ro 4 O � C m� N N � ro ro � � a�a Q ,'e � .�n � a E y y O' U � 'y t? � ; ` .t.�. C � d = �i ro 0. = � N � O � � O N O N � ;a -� _ � N Q i O O O O O O O O 0 Q O O O O O O O O O � O O O O O O O O O I.�C) O � O u� O � O � � � EA � � � (i3� H3 � ch 0 N N O N O N O O N � Q O N > � w CO O O �N � O O �yJ '! N J ,, Q � II O � O O '' W N J ; _ LL ' � � � o Q N (y,J '�.:. � !, d' w O U N a H ' O � ': � O N N O O .. N O O N O O O N � � � W � 6Y 2010 EDA Lot Sales LOT AREA LOT LOT HOUSE FINISHED HOUSE HOUSE ASSESSOR FUNDING BLDG STREET BUILDER SQ. FT. PRICE SALE DATE STYLE SQ. FT. PRICE SALE DATE EMV TIF (2150) 4813 Idaho Novak-Fleck 8,023 $55,000 Apr-10 split 1,230 $177,310 Jun-10 $163,000 TIF (2150) 4801 Idaho Novak-Fleck 8,648 $55,000 Apr-10 split 1,230 $182,436 Jun-10 $178,000 REDEVEL 5309 34th PI Novak-Fleck 10,026 $60,000 Apr-10 split 2,000 $203,255 Jun-10 $191,000 REDEVEL 5101 35th Novak-Fleck 11,707 $55,000 Apr-10 split 2,000 $186,000 Jun-10 $179,000 REDEVEL 5132 34th PI Novak-Fleck 9,929 $55,000 Apr-10 split 2,000 $222,365 Jun-10 $209,000 REDEVEL 3549 Regent Novak-Fleck 10,500 $50,000 May-10 split 1,447 $189,690 Aug-10 $179,000 REDEVEL 5918 Idaho Novak-Fleck 8,004 $45,000 Jun-10 split 1,230 $178,065 Aug-10 $165,000 TIF (2150) 3440 Regent Novak-Fleck 10,492 $55,000 Jun-10 split 1,447 $205,088 Sep-10 $198,000 REDEVEL 4612 Hampshire Novak-Fleck 8,610 $60,000 Jul-10 split 2,000 $231,268 Sep-10 $199,000 TIF (2150) 4807 Idaho Novak-Fleck 8,023 $55,000 Aug-10 split 1,447 $198,000 Feb-11 $175,000 REDEVEL 5225 35th Novak-Fleck 10,026 $55,000 Sep-10 split 1,447 $203,000 Nov-10 $191,000 TIF (2150) 6420 50th Novak-Fleck 13,479 $60,000 Sep-10 split 1,167 $211,992 Dec-10 $192,000 TIF (2150) 5708 Elmhurst Novak-Fleck 12,800 $45,000 Sep-10 split 1,447 $181,400 Nov-10 $155,000 13 LOTS SOLD: AVERAGE AVERAGE AVERAGE LOT AREA LOT LOT PRICE SQ FT PRICE PER SQ FT 10,021 $54,231 $5.41 2011 EDA Lot Sales 13 HOUSES SOLD: AVERAGE AVERAGE AVG HSE AVERAGE FINISHED HOUSE PRICE PER ASSESSOR SQ FT PRICE FIN SQ FT EMV 1,546 $197,682 $127.91 $182,615 Lot or house price excluded from average: 5 LOTS SOLD: 5 HOUSES SOLD: "lot price excluded from avg; discounted due to soil correction AVERAGE *AVERAGE �AVERAGE AVERAGE *"AVERAGE **AVG HSE AVERAGE or compliance with federal affordability rules LOT AREA LOT LOT PRICE FINISHED HOUSE PRICE PER ASSESSOR �*house price excluded from avg; does not reflect work SQ FT PRICE PER SQ FT SQ FT PRICE FIN SQ FT EMV completed by homebuyer, or similar factors 10,086 $50,000 $4.96 1,447 $177,667 $122.77 $172,600 EXH/B/T C 2012 EDA Lot Sales Lot or house price excluded from average: 14 LOTS SOLD: 9 HOUSES SOLD: *lot price excluded from avg; discounted due to soil correction AVERAGE *AVERAGE *AVERAGE AVERAGE '*AVERAGE **AVG HSE AVERAGE orcompliance with federal affordabilityrules LOTAREA LOT LOT PRICE FINISHED HOUSE PRICE PER ASSESSOR *"house price excluded from avg; does not reflect work SQ FT PRICE PER SQ FT SQ FT PRICE FIN SQ FT EMV completedbyhomebuyer, orsimilarfactors 9,730 $51,111 $5.25 1,492 $206,606 $138.50 $187,429 2013 EDA Lot Sales LOT AREA LOT LOT HOUSE FINISHED HOUSE HOUSE ASSESSOR FUNDING BLDG STREET BUILDER SQ. FT. PRICE SALE DATE STYLE SQ. FT. PRICE SALE DATE EMV TIF (2150) 6529 50th Novak-Fleck 11,610 $60,000 Feb-13 split 1,728 $212,000 Jun-13 not yet avail TIF (2150) 4633 Douglas Dr Novak-Fleck 9,963 $50,000 Apr-13 split 1,772 $212,000 Aug-13 not yet avail REDEVEL 5527 Xenia Novak-Fleck 8,040 $50,000 Apr-13 split 1,230 $202,685 Jul-13 not yet avail TIF (2150) 5548 Yates Novak-Fleck 10,575 $50,000 May-13 split 2,105 $236,900 Nov-13 not yet avail CDBG 4330 Zane MT Builders 9,851 $40,000 Jun-13 two story 1,581 $240,000 Sep-13 not yet avail REDEVEL 4343 Xenia MT Builders 10,825 $50,000 Jul-13 two story 1,678 $246,000 Oct-13 not yet avail TIF (2150) 3548 Welcome Novak-Fleck 8,960 $55,000 Jul-13 split 1,401 $246,220 Dec-13 not yet avail TIF (2150) 3556 Welcome Novak-Fleck 8,308 $50,000 Sep-13 split 1,209 $222,912 Dec-13 not yet avail TIF (2150) 3564 Welcome Novak-Fleck 8,875 $27,000 Sep-13 * split 1,230 not yet avail TIF (2150) 5657 Adair Novak-Fleck 9,949 $50,000 Oct-13 split 1,209 not yet avail REDEVEL 6516 Brentwood Novak-Fleck 10,125 $50,000 Dec-13 split 1,230 not yet avail TIF (2150) 4553 Yates Berger 6,470 $40,000 Dec-13 two story 1,536 not yet avail Lot or house price excluded from average: lot price excluded from avg; discounted due to soil correction or similar factors "`house price excluded from avg; does not reflect work completed by homebuyer, or similar factors 12 LOTS SOLD: AVERAGE "AVERAGE *AVERAGE LOT AREA LOT LOT PRICE SQ FT PRICE PER SQ FT 9,463 $49,545 $5.21 S HOU5E5 5C7LD: AVERAGE AVERAGE AVG HSE AVERAGE FINISHED HOUSE PRICE PER ASSESSOR SQ FT PRICE FIN SQ FT EMV 1,492 $227,340 $143.16 $0 E�HIBITS D-F N OT YET I NCLU DED ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CRYSTAL 2014 Work Program 1. Deferred Home Improvement Loans (administered by Hennepin County) $100,000 planned expenditures (all Community Development Block Grant) This ongoing program is administered by Hennepin County and offers no-interest loans to Crystal homeowners below 50% of Twin Cities metropolitan area median income. The anticipated funding level would typically allow four projects in Crystal per year. The loans are 100% forgiven after 15 years provided the homeowner continues to own and occupy the property; if they sell or move, the loan is due and payable in full, and the recaptured funds would be used to assist another homeowner in a similar manner. Also available are deferred loans with a modest interest charge for homeowners between 50% and 80% of AMI, but these are funded by other sources. The county's administrative costs are embedded within overall CDBG funding. 2. Home Improvement Incentive Rebates (administered by GMHC) $272,000 planned expenditures • $228,000 from TIF Housing Districts • $44,000 from EDA Fund This ongoing program offers a rebate for homeowners who complete home improvement projects. The program is administered by the non-profit Greater Metropolitan Housing Corporation ("GMHC") at its Housing Resource Center located at 2148 44th Avenue North in Minneapolis. Homeowners with household income less than 50% of Twin Cities metro area median income ("AMI") qualify for a 20% rebate (TIF-funded); 50%-80% AMI qualify for a 15% rebate (TIF- funded); 80%-120% AMI qualify for a 10% rebate (EDA-funded). Households over 120% AMI are not eligible. To be eligible for a rebate, the application must be made before beginning the project, and the project must have a total cost of at least $2,000. No property may receive rebates totaling more than $10,000 in one year. 3. Communitv Fix-Up Fund Interest Rate Buv-Down (administered by GMHC) $25,000 planned expenditures from TIF Housing Districts The EDA will provide funds to buy down the interest rate for Crystal homeowners using Community Fix-Up Fund loans from GMHC's Housing Resource Center. Maximum household income is 100% of the Twin Cities metro area median income (if a household of 1-2 people) or 115% (if a household of 3+ people). PAGE 1 OF 2 Y=�, M " . _..,...> a�'-' �;,:r; � b� :;� . �-'� �: � � �%� � ��;: t..�.__:; �,.'< Minimum loan is $2,000; maximum is $35,000. Maximum loan-to-value ratio is 110% of the after-rehab value. Maximum loan term is 10 years (for loans up to $10,000) or 20 years (for loans over $10,000). The interest rate, normally 5.75%, will be discounted to 3%. There are no administrative costs for the EDA. 4. Scattered Site Acpuisition/Demolition and Lot Sales $100,000 planned expenditures from EDA Fund $285,000 planned revenues to EDA Fund This would be a continuation of the city's longstanding acquisition, demolition and lot sale program. The adopted budgets are based on two properties being acquired/demolished and six lots being sold for new house construction, although actual property purchases and sales would depend on market conditions and each transaction requires specific EDA board approval. As opportunities arise, additional property acquisitions may be authorized by the EDA using the fund balance. 6. Other Redevelopment The Cavanagh (5401 51St Avenue North) will be a four story, 130 unit, age- restricted rental building addressed as 5401 51 St Avenue North. Unit sizes will range from 1 BR-1 BA to 2BR-2BA and all units will be affordable to households at or below 60% of Twin Cities metropolitan area median income. The EDA will sell the 4.3 acre site to Dominium in the first quarter of 2014. Construction will begin in spring 2014 and be completed in summer 2015. Excess Hwy 100 Property from MnDOT. The EDA obligated $255,000 of available increment from expired TIF District #1 (#2150) to acquire 5501 32"d which is a 2.6 acre site zoned low density residential for up to 14 units. The purchase will close as soon as Engineering staff and Three Rivers Park District finalize an easement for the Bassett Creek Regional Trail which will be located between this development site and the noise wal�. 7. Redevelopment Fund Balance The EDA board may authorize expenditure of part of its fund balances during the year to respond to unforeseen opportunities. The amount available at any particular time cannot be predicted because the fund balance varies throughout the year depending on expenditures incurred and, especially, revenue from unanticipated property sales. The EDA board would consider the condition of a particular fund balance when considering expenditures from same. PAGE20F2 Economic Development Authority Staff contact: John Sutter of the City of Crystal '�,,.,.,oF tel: 763-531-1142 4141 Doaglas Dr N c"''sT"`' fax: 763-531-1188 Crystal MN 55422 = —_ john.sutter@crystalmn.gov 2014 NOTICE OF LOT AVAILABILITY - FEBRUARY 4, 2014 The Economic Development Authority of the City of Crystal is seeking proposals from builders to purchase lots for construction of new single family houses. For more information, please see the Request for Proposal packets which may be found by clicking on "EDA Lots for Sale" under "What's Happening" at www.crvstalmn.qov. PROPERTY DIMENSIONS (approx.) LOT NOTES ADDRESS width x de th area s. ft. PRICE see . 2 3533 Lee Ave N, Crystal MN 55422 40 x 128 5,120 $40,000 4 AZ'�R 7�no Avo A1 (`nic4.�1 11AAI F�.A77 �1F�o �� g OPTIONED � 5332 50th Ave N, Crystal MN 55429 irregular 10,000 $45,000 3 5335 Coroallis Ave N, Crystal MN 55429 irregular 12,058 $50,000 3 4901 Vera Cruz Ave N, Crystal MN 55429 irregular 13,469 $50,000 4337 Vera Cruz Ave N, Crystal MN 55422 45 x 209 9,405 $50,000 A'2/10 Ycni.� Avc AI (`nict�l �AAI FFA77 ��` �� g OPTIONED 4720 Douglas Dr N, Crystal MN 55429 60 x 192 11,520 $50,000 5255 Edgewood Ave N, Crystal MN 55428 60 x 133 7,989 $50,000 5924 Elmhurst Ave N, Crystal MN 55428 75 x 160 12,000 $50,000 6601 62nd Ave N, Crystal MN 55429 62 x 169 10,498 $50,000 5626 Vera Cruz Ave N, Crystal MN 55429 66 x 135 8,910 $50,000 2 �7l1l1 Dcnon+ A��c AI r.,,�+�i nnni G�n�o �� g OPTIONED 5715 Regent Ave N, Crystal MN 55429 75 x 135 10,125 $50,000 2 5824 Regent Ave N, Crystal MN 55429 75 x 135 10,125 $55,000 2 �� ` � � �>.,; � �� z f �� u � ax� 3� �; � �� `+ � r � �� PAGE 1 OF 2 NOTES SPECIFIC TO PARTICULAR LOTS: 1 The existing house may still be present but demolition is in the works. This lot is mapped by the Metropolitan Airports Commission (MAC) as being within the Crystal Airport's 60 DNL noise contour forecast for the year 2025. This is the lowest-level noise contour mapped by MAC in its plan for this 2 airport. Builders are encouraged but not required to construct the house in accordance with the Builders Guide available from Metropolitan Council. This lot is not located in a Runway Protection Zone or Safety Zone for the Crystal Airport. This lot is adjacent to another EDA lot but both lots shall remain separate lots for construction of a single family 3 house on each lot. The EDA will not consider proposals to combine the lots or build a duplex. These adjacent lots do not need to be purchased (or optioned) by the same builder. 4 Due to narrow lot width and the presence of an alley, the garage must be accessed from the alley not the street. GENERAL NOTES: The EDA considers proposals on a"first-come, first-served" basis. This means that the first proposal offering to buy the lot and build a house meeting our guidelines will be presented to the EDA for their consideration. The EDA retains absolute discretion to decide whether to accept any particular proposal. Proposals must be submitted by state-licensed builders who have built at least three houses in Minnesota in the last five years, or have equivalent experience acceptable to the EDA. The house may be built speculatively or for a specific buyer. If you would be the house buyer, then your builder must submit the proposal; and if the proposal is accepted, then the EDA would sell the lot to your builder. The new house must be an owner-occupied, single family house. It must have at least three bedrooms, two bathrooms, and a two-car garage (attached or detached, depending on the site). On a case-by-case basis, the EDA may also consider the sale of a lot to provide a new location for an existing house currently located in Crystal. The moved house wouid have to meet the general requirements described above, be brought up to current codes, and have a final value and long-term viability comparable to a new house. Builders may purchase a 6-month option on a lot for $500, renewable for an additional 6 months for an additional $500. The option provides the builder with exclusive rights to purchase the lot and build a house subject to the normal EDA requirements and guidelines. As a condition of the option, the builder must list the lot with a to-be-built house on the MLS for the duration of the option. The number of options is limited: The EDA will not approve additional options for a builder if they already have more than 10% of the EDA's lots under option, and no more than 50% of the EDA's lots may be under option at any time. Economic Development Authority �,n,,o, Staff contact: John Sutter of the City of Crystal ' cRYST^'' tel: 763-531-1142 4141 Douglas Dr N --- -- fax: 763-531-1188 Crystal MN 55422 john.sutter@crystalmn.gov PAGE 2 0F 2 t� a,�i ;�„ •r � r �.,. %E ,a � r�� ,��, � �`zm 2014 Lot Marketinq Tactics for EDA Discussion �.� �� m�� `Staff re�omrnendaiions are shaded ____ ___ . . _ _ _ _ TACTIC DESCRIPTION PROS CONS IN SHORT... Demand for lots within 494/694 belfinray exceeds supply, so the market may support higher prices Crystal's absorption rate would be in Crystal; higher lot prices may likely to slow even with strong EDA raises prices on some or all push builders towards 'move-up' demand for inner-ring suburban It'll never be 2006 Raise lot prices of its lots houses instead of starter houses lots (we're not Edina) again. � �014;7;in�entory rQughly�half �> . � No change,from what`�it.was a year ago; goal is , The�market has current Fot EDA'lot,.prices unchanged,from to maximiie reuenue-per lot < We.may•notsell as many lot�s m. firmed up and so prices 2013 � without killing�-absorption 2014 as 2013 (12 lots) can we. Staff may negotiate price Builders are coming to expect reductions on a case-by-case them on many (if not all) lots; will basis depending on how long reduce EDA revenue somewhat - EDA has owned the lot, other total 2013 concessions were lots/activity nearby, unique lot $25,000 out of $572,000 in lot characteristics, exceptional Try to hit the 'sweet spoY with sales; only one 2013 lot sale went Tried it for one year; Selective, qualities of the builder's proposal, accelerated absorption of lots to a new builder but that lot had not worth the lost negotiated price etc. Staff must present its without sacrificing too much $6,500 in concessions and the revenue, especially reductions from justification for EDA board review revenue; attract new builders to closing/construction have been in a strengthening current lot prices and approval at lot sale hearing. Crystal delayed 6 months. market. Significantly reduces revenue per lot; may attract builders with a lower-quality product; regional EDA reduces lot prices to try and market forces are so powerful that The EDA would be Reduce lot prices increase builders' interest in our May start a snowball effect and they won't get "unstuck" by a local "winning" a race to across the board lots "unstick" the market initiative the bottom. "Lot for Sale" signs wiih: City The�r definitely do generate. normal wear & tear; occasibnaf Signs; �Hall pli�ne number;artd website` calls��from,interested:parties ; vandalism . ,, Ongoing: C�iy Ne,wsl�iter, Ca;:bl�` Ghannels 12 "°& 16,;rSun Post ' Wa cash cost to- city, easy to : Free Media news `, upda`te None Ongoing A wider audience, but is it the right audience? (general public It's a high cost / low Advertising (pay) Star Tribune, Sun Post, etc. Reach a wider audience vs. builders) value proposition . -- _ oSt �45 annual ee plus � � � ! �$300 per ma�ling, we did tl��;ee Renewnri�ernb+�rsh�rp w►,�th ma�l�ngs ;in 2�13 res,uitit�g in�� Bu�lder's �saciat�bn,ofitf�e 25 conxacts�from liuilders;;A�ut`� Let's-try �t for one ; .; :?� ,. . ;i �. i r,„. : ',,;, , ' , ` Join.Ba,TG and 7'wm;Cities��"�hT��;so r�e�,can ;: No b�eit�r wayto;reach,builde`rs only ane;purchase'd..a lot ('a'i�d mor�:>year.and see do direct rt'�ail to get their r�a��i,ling `list of �550 ` in ar��t nea� the Twin Cities �' ° that w�s-;withi=�$6,500 in if we "get a-tietter �ts; members tiu�lder�m�rnber�r. ; ,metro area;; ,, . .,, . co;ncessrons)� . response . , ;. �,� � �, . _�.� _ r_ _ br each � ot, �up r�nt �� ci �,� $300 +�$100, comrnissi�r� if tyhe � builder. is represented` by a: ' Let`s� try it on a realtor; we tried it on,!our la�t higF�ly �isible lot..in List fots for sale . CDBG-funded:_lot in.2'013 bu� 2'014 (5�32 50th?), on the MLS.(no, ; , EDAiots will show up on ICALS the MLS lisfing;gene'rated �:�r� t and see if we get a` realtor) �H"ome Av�nue.com : searches ' lit#le interest �. better ,response Probably not worth the commission; Listing agreement with a full- adds a layer List lots for sale service realtor to sell EDA lots; EDA lots will show up on MLS Paying �6% commission on lot between EDA & w/ realtor includes MLS searches; realtor connections sale price builders Builde�:buys 6 mo. option�for $500 and put� "to �e :built" hous�e �n the:MLS;�#he'"n `: submits house, plan; for EDA Sell optrons on �t`earing an�d appraval, oRtiort ' Gives build'e�s a�longer period lots (EDA fee credited �t�ouuar,ds purchaseA. of time to fihd a liomebuyer for applies the priGe, o'f the 9�options in 201�,�7' the new h�iuse; puts "to.be option fee=to I'ed to'.Iot �al'��antl�`2 v�ere builf'rhbuses on the ;MLS which �4n,optionetl lot is unavailabte' ' purchase price) e�ttende`c1-for anottrer 6 mos. in turn drives lot saies ta other.builders wh'ile optioi�ed��It=warks Same as above, but trade-off is Sell options on Same as above, except EDA Same as above, and builders may (effectively) a lots (EDA keeps keeps the option fee regardless of Same as above, but with some be reluctant to spend $500 if they modest lot price the option fee) whether the lot sale occurs additional revenue to EDA can't apply it to the lot price increase EDA picks a highly visible lot, Cost of building then maintaining selects house plan, hires & staging; paying 6% commission Might generate contractor to build house, then May get people and builders to on sale price; market risk if it additional interest in uses the listing, showings and look at EDA lots; a finished model doesn't work; competing with EDA lots, but Build model open houses to market the other home should sell more easily than other builders' houses on other costs/risks probably home lots and generate interest a vacant lot EDA lots outweigh benefits