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2014.10.21 Work Session Packet (2nd)4141 Douglas Drive North • Crystal, Minnesota 55422-1696 Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov AL Posted: October 17, 2014 CRYSTAL CITY COUNCIL SECOND WORK SESSION AGENDA Tuesday, October 21, 2014 To immediately follow the Special EDA Meeting Conference Room A Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the second work session of the Crystal City Council was held at p.m. on Tuesday, October 21, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal, Minnesota. I. Attendance Council members Staff Selton Norris Adams Therres Budziszewski Hansen Deshler Mathisen Hoffmann Revering Libby Peak Norton II. Agenda The purpose of the work session is to discuss the following agenda items: • Amendments to the 2014 budget • Sidewalks in Phase 14 • 2015 budget questions • Commission liaisons reports/updates* III. Adjournment The work session adjourned at p.m. Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763) 531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529. Memorandum CRYSTAL _.e:.r s DATE: October 15, 2014 TO: Mayor and City Council Anne Norris, City Manager FROM: Charles Hansen, Finance Director SUBJECT: Discuss Amendments to 2014 Budget Background Every year budgets need to be amended for various reasons including: actual costs exceeding budget, the addition of unanticipated projects and deferral of approved projects to a future year. Operating budget changes are usually done after the close of the year so that we can base the changes on final revenues and expenditures. However, there are a number of changes, mostly to capital expenditures, that I would like to have the City Council consider before year end. They are as follows: Economic Development Authority — The EDA budget includes a $150,000 transfer to the PIR Fund to pay for work on the Bass Lake Road Streetscape. The streetscape project has been cancelled, so we propose to add the $150,000 to the $500,000 that the EDA budget provides as a transfer to the Major Building Replacement Fund to help pay for the Public Works Facility. Major Building Replacement Fund — Increase the transfer from the EDA from $500,000 to $650,000. Permanent Improvement Revolving Fund: • City Hall roof replacement — complete work started in 2013. Increase $7,851. • City Hall & Pool solar energy — Payment was made in 2013 to start project, but work was done in 2014. Recoded as a prepaid expense at 12/31/2013 and reversed to expenditures in 2014. Increase to $66,053. • Alley Reconstruction — This was planned in the 2014 budget as a $158,000 project but the contract award was $220,000 Increase $62,000. • Alley Reconstruction — Increase special assessment revenues from $94,800 to $132,000 and increase transfer from Storm Drainage Fund from $63,200 to $88,000 due to the higher cost of the Alley Project. • Bass Lake Road Streetscape Repair — Cancel project. Reduce expense $150,000. • Bass Lake Road Streetscape Repair — Reduce transfer from EDA $150,000. • Community Center Landscaping south — Postponed, reduce expense $10,000 • Waterslide gel coat & renovation — Postponed, reduce expense $70,000 • Park Dedication Fees — Increase revenue by $21,886. Summary of PIR changes: Appropriations: Business Change to Unit Description 2014 Budget 4337 City Hall roof replacement $7,851 4349 City Hall & Pool solar energy $66,053 4905 Alley Reconstruction $62,000 4907 Bass Lake Road Streetscape Repair -$150,000 5040 Community Center Landscaping — south side -$10,000 5404 Water slide gel coat & renovation -$70,000 Total Net Change to Appropriations -$94,096 Change to Revenues: 2014 Budget Alley Project special assessment income $37,200 Alley Project transfer from Storm Drainage Fund $24,800 Bass Lake Road Streetscape transfer from EDA -$150,000 Park Dedication Fees $21,886 Total Net Change to Revenues -$66,114 Police Equipment Revolving Fund The 2014 PERF budget planned for the replacement of three vehicles. A squad car was destroyed in an accident in December 2013 and a replacement was purchased in 2014 using insurance proceeds. This resulted in four vehicles being replaced in 2014. The department re-evaluated vehicle condition and mileage when ordering the 2014 vehicles and decided to change the order in which the existing vehicles would be replaced. The 2014 budget provided for replacing squads 202, 203 & 209. After the re- evaluation, squads 203, 205 & 211 were replaced. Squad 215 was destroyed in the accident and replaced with insurance proceeds. The insurance proceeds were accounted for as sale of property since this involved the disposal of an existing vehicle. Storm Drainage Fund The transfer from Storm Drainage Fund to the PIR Fund increases from $63,200 to $88,000 due to the higher cost of the Alley Paving project. Summary The proposed amendments change the PIR budget from a small deficit to a small surplus. The PERF budget changes from a small surplus to a small deficit. There are numerous capital projects that remain to be finished so the final results for the 2014 budget will be different from these amended budgets. Other completed capital purchases were over or under budget by smaller amounts which don't warrant a formal budget amendment. BU Project Description PIR Fund (Fund 405) Multi -Year Capital Improvement Plan 2014 Budget Adopted Amended YTD As Of: 2014 2014 09/26/14 4344 South Fire - replace furnace and A/C units #2 12,000 12,000 ADMINISTRATION / ELECTIONS / FINANCE 4328 ,'' 145 4110 4111 Security control system Computer hardware and software 12,500 46,100 12,500 46,100 11,941 52,265 4126 _ ',Upgrade cable TV equipment in Council Chambers/Control Room 200,000 200,000 68,312 4124 Records management system 50,000 50,000 I 53,377 TTOTAL COMMUNITY DEVELOPMENT 19,000 Il, 15,735 TOTAL ADMINISTRATION/ ELECTIONS/ FINANCE 308,600 308,600185,895 NOTAL STREET IMPROVEMENTS 4603 GIS computer hardware & software 5,000 5,000 - CITY BUILDINGS 355 4327 City Hall - Misc. concrete repair 2,000 li 2,000 TOTAL ENGINEERING 4337 City Hall - roof replacement (finish 2013 project) 35511 7,851 7,851 4349 City Hall & Pool Bldg - solar energy sys., reverse 2013 prepaid 66,053 66,053 !, 4344 South Fire - replace furnace and A/C units #2 12,000 12,000 39,000 ' 4328 'North Fire -Civil Defense siren replacement 20,000 20,000 145 4903 Street overlay projects 4330 I Parks - furnances, Forest, Valley Place & Welcome 5,000 5,000 '' -i mo- 4905 TOTAL CITY BUILDINGS 39,000 ' 112,904 /s,904 145 4903 Street overlay projects 43,500 COMMUNITY DEVELOPMENT 22,672 4905 'Alley reconstruction, Phases 6 - 10 4504 Replace Staff Car 456, 2006 Chevy Malibu _ 19,000 19,000 15,735 . Local share County Highway 81 reconstruction 89 TTOTAL COMMUNITY DEVELOPMENT 19,000 19,000 15,735 _ ENGINEERING NOTAL STREET IMPROVEMENTS 4603 GIS computer hardware & software 5,000 5,000 - 4606 I Replace #42 - 2002 Chevy pickup 4x4 355 _ Ili TOTAL ENGINEERING 5,000 5,000 35511 4901 Annual sidewalk, curb and gutter replacement 12,000 12,000 I 145 4903 Street overlay projects 43,500 43,500 22,672 4905 'Alley reconstruction, Phases 6 - 10 158,000 220,000 20,330 4906 . Local share County Highway 81 reconstruction 89 4907 (Bass Lake Road Streetscape Repair 150,000 0 _ NOTAL STREET IMPROVEMENTS 363,500 275,500 43,236 STREETS I ' 4713 Scan tool update (updates less than $1,00.0_- move to operating bdgt) 1,900 1,900 640 4701 Replace #303 - 1994 sidewalk plow 125,0 125,000 122,666 TOTAL STREETS 126,900 126,900 123,306 Adopted Amended YTD As Of: 2014 2014 09/26/14 5057 Purchase docks for Twin Lake Shore PARKS 10,000 8,829 0 ~5037 _ 1Resurface basketball courts 4,000 4,000 1 5072 !New bocce ball courts - probably in Bassett Creek Park 8,000 8,000 5000 Bassett Creek Park - replace picnic shelter pads 12,000 12,000 5063 Cavanagh drinking fountain replacement 2,500 2,500 5040 Community Center landscaping, south side 10,000 0 ! 5013 Complete north side MAC boardwalk (HRG grant) 4,000 4,000 5063 Replace plastic timbers at Cavanagh playground (HRG grant) 9,000 9,000 5018 I Sealcoat trails at Valley Place & Becker Parks 7,000 7,000 7,729 5057 Purchase docks for Twin Lake Shore 10,000 10,000 8,829 0 _ Purchase Becker Activity Center tables 2,000 2,000 5059 Replace # 114 - 1984 Kubota tractor 20,000 20,000 5042 'Purchase leaf blower/vacuum 1,600 1,600 4,511 TOTAL PARKS 90,100 '� 80,100 16,558 FORESTRY 5800 Boulevard tree planting & Emerald Ash Borer treatment 28,000 28,000 37,545 TOTAL FORESTRY 28,000 III 28,000 37,545 SWIMMING POOL/WATERSLIDE Special Assessment Interest i 30,000 30,000 32,784 �peciai Assessment income - Aiiey rroject Water slide gelcoat & renovation 70,000 0 Local Government Aid _5404 5401 ,Lounge seating 4,000 li 4,000 !i 2,486 15,000 Replace double door freezer at Pool 5,000 5,000 4,511 30,750 23,864 Charges for services 401,600 0 200,800 140 TOTAL SWIMMING POOL/WATERSLIDE 79,000 9,000 6,997 COMMUNITY CENTER _ 5601 _ Replace office chairs 2,000 2,000 1,773 ! 5603 _ Padded chairs 15,000 15,000 5607 Rectangular tables & table carts 3,500 ! 3,500 '', 3,303 -- 5608 - (Replace conventional stove/oven 6,500 6,500 3,977 5613 'Replace carpet in Day Care Room 3,500 3,500 1,957 5623 !,Replace Activity Room counter top - project started in 2013 1,377 TOTAL COMMUNITY CENTER 30,500 30,500 12,387 TOTAL EXPENDITURES 1,089,600 995,504 515,918 Special Assessment Interest i 30,000 30,000 32,784 �peciai Assessment income - Aiiey rroject 74,avc� ��,vvv �o,��� Local Government Aid 188,764 188,764 94,382 Sale of Property _ HRG Recycling Grant 15,000 15,000 Transfer from Storm Water Fund (Alley Construction) Cable Franchise Grant 30,750 30,750 23,864 Charges for services 401,600 0 200,800 140 rarK Ueoication Pees 1, 1,00U I-,,000 Interest Income 84,000 184,000 1 _ 72,244 Interest Income - 10% to Fund Balance (8,400) (8,400) Sale of Property 20,000 20,000 12,926 Transfer from Storm Water Fund (Alley Construction) 63,200 88,000 j Transfer from General Fund (Tax Levy) Transfer from Economic Development Authority (Bass Lake Road) 401,600 1 150,000 401,600 0 200,800 ROES , ncn '71 A 1 nn12 KA()Aar OA TOTAL FUNDING SOU a (19,886)1 8,096 (28,870) Police Equipment Revolving Fund (Fund 235) Multi -Year Capital Improvement Plan 2015 Requested Budget BU Car Project Description State grant - bullet-proof vests Adopted Ameneded As Of: 2014 2014 09/26/14 3501 200 2011 Ford Crown Victoria Patrol/traffic _ Local Govt. grants -10,362, -70,551 i 3502 I 201 12012 Ford Interceptor Patrol 135,000: Interest Income 31,300 3503 202_ i201 Fl ord Crown Victoria _' Patrol 40,0001' 3504 203 12014 Ford Interceptor ! 40,0001 46,800 46,766 3505 204 _Patrol 2013 Ford Interceptor 1Patrol 3506 ' 2052014 Ford Interceptor lChief _ 31,5001 31,307 3507 206 12007 Chevy Impala, blue Investigations 3508 207 2012 Dodge Journey (Investigations _ 3509 208 2013 Ford Interceptor Patrol 35 3511 3512 I 3513 209 2008 Chevy Impala, silver 210 2012 Ford Utility vehicle 211 12014 Ford Interceptor 212 2009 Chevy Impala, unmarked Deputy Chief C.S.O. Patrol Investigations 27,000 0' 40,0 _ �I 31,765_ 3514 213 12007 Ford Crown Victoria Reserves 3515 3516 1. 214 215 2010 Ford Crown Victoria ;2014 Ford Interceptor Patrol Lieutenant Patrol Supervisors' 40900011 39,051 3533 'Computer 3535 Aided Dispatch / Records System iMobile radios ($5,000 each) ($12,279 prepaid) 135,000' 10,0001 135,000' 10,0001 147,279 27,001 1, 3536 Mobile Data Computers ($6,000 each) 129000' 12,000' 7,434, r 3537 '�jMobile Radar/Lidar Replacement ($3,600 each) 3538 !In squad digital video ($6,000 each) 3540 Defibrillator Units ($2,000) 3541 '', _ X-26 Tasers (31 needed at $1,300 each) 8,0.001 8,00011' J 3545 Handgun / rifle replacement 3546 Portable radios ($2,960 each) 17,400'1 17,400 5347 Bullet-proof vests 3548 Tactical vests ($2,400 each) 4,80011 7,2001 5,438J1 3549 1Auto theft prevention equipment _ 30,135'' 30,13 35,5021 ce— i Evidence manager system �- Total 324,335 378,035 371,543, Funding Sources Federal grant - bullet-proof vests 469168 46,168' State grant - bullet-proof vests 128,200 645100'. Stategrant - auto theft prevention 30,135 30,135' 29,9021 _ Local Govt. grants -10,362, -70,551 i Issuer fee on conduit debt 135,000' 135,0001' 135,000: Interest Income 31,300 31,300' 25,822' Interest Income - 10% to Fund Balance -3,130, -3,13W Reimbursements - insurance Donations Sale of Property )erating Transfer from General Fund Total Budgeted Expenditures -Over / Under Funding Sources 15,0001. 469168 46,168' 128,200 128,200 645100'. 336,505 367,6731 300,992 1117011 -10,362, -70,551 i CITY of CRYSTAL COUNCIL STAFF REPORT Phase 14 North Lions Park Street Project FROM: Tom Mathisen, Public Works Director & City Engineer TO: Anne Norris, City Manager (for October 21 City Council Meeting) DATE: October 16, 2014 SUBJECT: Work session discussion of proposed project sidewalks As shown on the attached Figure 2, sidewalks are proposed for the Phase 14 North Lions Park Street Reconstruction Project on the following State Aid and proposed State Aid roads: Elmhurst/Hampshire Corridor, Bass Lake Road to 62nd Avenue — east side 58th Avenue, West Broadway to Elmhurst Avenue — north side The proposed sidewalks are consistent with the City's Comprehensive Plan as shown in the attached Figures K -1(a) and K-1 (b). They are also consistent with the street reconstruction projects policy of putting sidewalks on one side of State Aid roads as they are reconstructed. The attached Crystal Trail and Sidewalk map shows existing trails and sidewalks with total lengths of specific categories. At both the recent neighborhood meeting and public hearing, several residents spoke against sidewalks and several spoke in favor. Properties of most of the opposing residents front on the east side of the Elmhurst/Hampshire corridor. Their main concern had to do with the retaining walls that would be necessary. The Feasibility Study shows the sidewalk on the east side due to four reasons: 1. There are many power poles on the west side that would have to be relocated if the sidewalk was built on the west side. 2. To qualify for State Aid sidewalk funding, there are strict requirements relating to storm water flowing around pedestrian ramps at intersecting streets. A sidewalk on the west side would require a significant investment in an expanded storm drain system, due to the many intersecting streets. This problem would not exist on the east side. 3. Parking is allowed on only one side of a 32 -foot wide State Aid road. Whenever practical, in previous projects the parking lane has been put on the same side as the sidewalk to provide an added buffer for pedestrians. In addition, with no intersecting streets on the east side, it would be more convenient and safer for parking to be on the east side. 4. With other things being equal, on a north -south street, historically the sidewalk is located on the east side where greater direct sun exposure aids in melting snow and ice. An alternative would be to not use State Aid funds for the Elmhurst/Hampshire sidewalk. This would allow the sidewalk to be put on the west side without the added storm sewer expense. The estimated cost to the project would be $67,900. This would potentially reduce the number and height of retaining walls on the east side, but would create the need for several walls on the west side. The west side also has several short driveways that may be impacted with a somewhat steeper slope/grade. In addition, the existing power poles would have to move several feet to the west. There are no significant issues with the proposed sidewalk on the north side of 58th Avenue. pectfully ub it , Thomas A. Mathisen City Engineer/DPW I:pubworks/projects/Phase 14/Sidewalks/Sidewalmwrksessmem1 v 10 . N � N i 1 1 m I D 6801 Skyway Park lel-l--1 e -6926 �� �� Lombardy La 6020 Lo I b I dv La 8 F Q o� 6012 � G 8008 N U o � m o r o s c a m r o n e e fi820 6870 6000 n n r r� 6°04 p NBroadway 6066-�, : 60th Ave5955 5954 5955 5954 5955 5954 5955 a j5944 5946 59495948 5949 5948 5949 041 5943 59365942 5943 5942 5943 5942 5943 5944 59455937 5936 5937 5936 5937 5936 5937 59705931 593°5931 > 5932 59335930 5931 Q 5930 5931 N5970°9 5925 5924 5925 5924 5925 5924 5925 59275915918 5919 5918 5919 0 5918 5919 59205921 Y — 4p59,25900 3 5912 5973 5972 5913 5972 5813 = 5914 5915,Crystal 59� 5907 5906 5907 5906 5907 5906 5907 o 71 $ Airport 5901 5900 5901 5900 5900 5901 $ e 6526 ^'^ y f Legend Remove and Replace \ ® Retaining Wall Existing Sidewalk Reincorporate Existing Sidewalk into Project Proposed Boulevard - Retaining Wall Proposed Sidewalk a> Remove Boulevard Trees Full Street Assessment Rate Y ® Half Street Assessment Rate ® No Street Assessment Rate MSA Full Street ® Reconstruction Potential MSA Full ® Street Reconstruction Project Limits City Limits City of Brooklyn Park City of New Hope 0 Area not in Study ,C1s.'$fAL SEH L=11111 ��IIII mlloomm 5626 _ 5825 58� m $ I 1 1 �2 $ $ 5732 overdale Ave r t 6609 6725 6717 6709 670 5701 54 PHASE 14 STREET SUMMARY Bass Lake Rd 5836 5830 5824 5818 s612 5806 05 5600 5764 503 �'" 5756 6427 i 5748 502 6428 6418 5740 5732 5724 8433 8425 572 5716 5708 6412 6424 6416 5705 5700 s669 503 6429 8427 6413 6405 5655 652 1644 i00 6428 6420 6412 6404 6324 5643 623° ntwood Ave 3 6431 6423 6415 6407 6329 6321 6309 �M ® FILE N0. CRYST 128582 0 250 soo Feet FIGURE 2 rnxuHE i,-i(a) 1NUIN-M()'1'C1KIZED'1'KANSPOKTATION (NORTH 4 58TH AVE m L CI - -�! ! m g �m l 1 Existing Traits a �. m n g _ � ®Proposed Trails � n � m --- 55 Existing Sidewalks gg l Priority1 - Sidewalks Needed Along Currently IN, C 54TH AVEI y • m Designated MSA/County Routes N Priority2 - Sidewalks Needed Along Other aN Routes Not Currently Designated Priority 3 -Additional Sidewalks Desired rf Funding Allows Proposed Bassett Creek Regional Trail Proposed Crystal Lake Regional Trail Safety Issue.at 51ST CCC/Pool Xing at Douglas CRYST _ COMPREHENSIVE PLAN —AFTER AMENDMENT 2012-A PP — - 80 CRYSTAL COMPREHENSIVE PLAN -AFTER AMENDMENT 2012-A PAGE 81 Crystal Trails, Sidewalks and Parks Sidewalk Lengths: City MSA 11.5 Miles (36th ave 2.8 mi, Corvallis .2 mi, Douglas -55th -Sherburne .74 mi,) City Non -MSA 6.6 Miles Total City Sidewalk 18.1 County Road Sidewalk 15.3 Miles Sidewalks Total 33.4 Miles All Other Trails 11.6 Miles Total Plowed: 45.0 Miles Sidewalks City City MSA County Other Trails Crystal Airport A 0 0.25 0.5 Miles N Memorandum CITY of CRYSTAL DATE: October 15, 2014 TO: Mayor and City Council FROM: Anne Norris, City Manager SUBJECT: 2015 Budget Questions At a recent work session, the City Council requested that the 2015 budget be a standing work session agenda item until the 2015 budget is approved to allow Councilmembers the opportunity to ask questions about the proposed 2015 budget. I will try to respond to any questions at the meeting but if there are questions that might need research, please feel free to call or email me prior to the meeting.