2014.09.02 Work Session Packet (2nd)4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
AL
Posted: August 28, 2014
CRYSTAL CITY COUNCIL
SECOND WORK SESSION AGENDA
Tuesday, September 2, 2014
To immediately follow the Regular City Council Meeting
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the second work session of the Crystal City Council was held at p.m. on
Tuesday, September 2, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota.
I. Attendance
Council members Staff
Hoffmann Norris
Libby Therres
Peak Mathisen
Selton Revering
Adams Gilchrist
Budziszewski Serres
Deshler
II. Agenda
The purpose of the work session is to discuss the following agenda item:
• Review of North Lions Park Phase 14 Street Reconstruction Feasibility Study — Project
No. 2014-14
III. Adjournment
The work session adjourned at p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
COUNCIL STAFF REPORT
CITY of Phase 14 North Lions Streets Feasibility Update
CRYSTAL
FROM: Tom Mathisen, Public Works Director & City Engineer
TO: Anne Norris, City Manager (for September 2 Council Work Session)
DATE: August 27, 2014
RE: Street Reconstruction Status and Project Costs — Project #2014-14
Introduction
At the June 3, 2014 meeting, the Council ordered the Feasibility Study for the Phase 14
North Lions Park Street Reconstruction Project. Supporting documents are attached.
The North Lions Park Project is scheduled for construction in the 2015-2016 timeframe.
The Feasibility Study is nearing completion. A presentation will be made by SEH at the
work session regarding the status of the project including the estimated cost and the
outlook for the remaining Phases 15-16 projects.
As the Council is aware, construction costs continue to increase from year to year, and
estimating said costs are always a moving target due to fluctuations in oil and concrete
prices, and issues with the labor market and overall economy. The cost estimates to be
presented at the work session represent a best estimate based on information available
today and historical information from previous projects as seen in the attachments.
Important Topics
Besides financing, several other important topics include the discussion of sidewalks,
and the designation of 58th Avenue from Elmhurst to West Broadway Avenues as a
State Aid route, Such a designation qualifies the route to use State Aid funds for
reconstruction, and also, based on past practice, allows the use of State Aid funds to
build a sidewalk on one side of the road. State Aid streets must be 32 feet wide to
allow for parking on one side. The City standard for a local street is 30 feet wide.
Based on State Aid rules changes effective January 2014, the City can now
undesignate several State Aid streets in the Bassett Creek Park neighborhood, that th
were rebuilt using State Aid funds in 1996. These include the Medicine Lake Road/27
Avenue route from Douglas Drive to the pedestrian bridge. This route has not met
State Aid requirements since the Highway 100 Project in the year 2000 created a dead
end, but until the rules change, the City would have been penalized for an
undesignation. The case is similar for Brunswick Avenue from Medicine Lake Road to
32nd Avenue, a portion of which was rebuilt in 1996, and the remainder is the only
gravel road in the City.
By moving some of this equivalent mileage to areas in the City yet to be rebuilt, the City
can take advantage of using State Aid funds in the three remaining project areas. The
State Aid program allows cities to designate up to 20% of their local street mileage as
State Aid. It is important for Crystal to continue to have as close to the 20%, 17.94
miles, designated at all times.
SUMMARY
In order for the project to stay on schedule, it is important for the Council to reach some
tentative conclusions regarding these topics at the work session so the report can be
finalized for presentation at the September 16 council meeting. At that time, a
resolution would be presented to order the project and schedule the public
improvement hearing for October7, 2014. A neighborhood project meeting is tentatively
scheduled for 6:30 p.m., Thursday, October 2 at City Hall.
Respectfully ul 'tted,
Tom Mathlsen
City Engineer/DPW
I:pubworks/projects/Phase 14/feasibilityupdatemem
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CRYSTAL, MINNESOTA
2015 - LIONS PARK STREET RECONSTRUCTION
CITY PROJECT NO. 2014-14
Street Reconstruction Construction Unit Costs Comparison Per Phase
Date: March 19, 2007
Revised: March 27, 2007; September 4, 2008; September 11, 2008; September 15, 2008
Revised: August 31, 2010; September 7, 2010; September 15, 2010; March 28, 2011; May 23, 2011
Revised: August 24, 2011; August 31, 2011; September 2, 2011; September 12, 2011; March 30, 2012
Revised: August 23, 2012; April 9, 2013; August 22, 2014
P:\AE\C\Crysl\128582\4-prelim-dsgn-rprts\43.54-Qlys\[phase 1 thru 16 unit cost comparison.xlsx]Unit Cost In8 Yr 3 in a row
c R
A
B
C
D
E
F
G
H
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
X
Y
Phase
Total
Construction
Costs (1)(2)
Total Linear
Footage
Cost Per Foot
Year
Percentage Change
between Phase (6)
1
$1,910,682.00
26,000
$73.49
1995
N/A
2
$2,146,070.00
26,001
$82.54
1996
12.31%
3
$2,955,272.32
34,496
$85.67
1997
3.79%
4
$1,983,572.00
22,340
$88.79
1998
3.64%
1999
2000
5
$1,833,244.82
15,928
$115.10
2001
29.63%
2002
2003
6
$3,497,617.15
31,420
$111.32
2004
-3.28%
7
$2,430,629.35
21,261
$114.32
2005
2.69%
8
$3,754,632.48
29,645
$126.65
2006
10.79%
2007
9
$3,909,687.00
25,456
$153.59
2008
21.27%
10
$5,880,116.00
41,785
$140.72
2009
-8.38%
2010
11
$2,834,538.00
19,885
$142.55
2011
1.30%
12
$5,139,067.15
32,240
$159.40
2012
11.82%
13
$5,069,105.00
29,789
$170.17
2013
6.76%
2014
14
$4,865,766.00
26,919
$180.76
2015
6.22%
15
$5,607,816.20
29,660
$189.07
2016
4.60%
16
$7,561,933.72
1 38,236
$197.77
2017
4.60%
(1) Costs without Sanitary, Watermain, and Private Costs
(2) Costs are in year the project was built (Phases 1-13)
(3) Based on Opinion of Probable Cost
(4) Not Used
(5) 14 Projects over 20 years
(6) Cell Formula equal to CQB4 -1, etc.
(7) Based on average annual increase in construction cost between Phase 1 and 14
(8) Based on Awarded Bid Construction Cost
Street Reconstruction Construction Unit Costs Comparison Per Phase
$250.00
$225.00
$200.00
V°o $175.00
m
1$150.00
N
a
0$125.00
O
$100.00
$75.00
$50.00
$25.00
m m m o 0 0 0 0 0 0 0 0
m m m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Year
8)
8)
AVERAGE ANNUAL INCREASE IN
CONSTRUCTION COST BETWEEN
PHASE 1 AND 14:
4.60%(S)
r— t`
m
_..�
eI
$25.00
m m m o 0 0 0 0 0 0 0 0
m m m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Year
8)
8)
A
B
C
D
E
F
G
H
J
K
M
N
O
P
Q
R
SEH
CRYSTAL, MINNESOTA
2015 - LIONS PARK STREET RECONSTRUCTION
CITY PROJECT NO. 2014-14
Potential Future Single Family Duplex Assessment Rate Comparison
Current Assessment Rate Trends vs. Projected Construction Cost Trends
Date: September 11, 2008
Revised: September 15, 2009; September 2, 2010; September 7, 2010; September 15, 2010
Revised: March 28, 2011; August 24,2011; August 31, 2011; September 2, 2011
Revised: September 12, 2011; March 30, 2012; August 23, 2012; August 27, 2012
Revised: March 14, 2013; August 22, 2014
P:\AE\C\Cryst\128582\4-prelim-dsgn-rprts\43.54-Qtys\[phase 1 thru 16 unit cost
comparison.xlsx]Assess Analysis 3 in a row
(1) Actual costs are in year the project was built (Phases 1-13)
(2) $2,782 Assessment in 1995 Dollars @ 4.60% per year
(average annual increase in construction cost between Phase 1 and 14)
(3) Assumes a 5.0% increase per year from previous Phase
(4) Assumes a 7.5% increase per year from previous Phase
(3)
(4)
(4)
L'
(202B)-1, etc.
413-26, etc.
Single
Family/
Single Family/
Duplex
Percentage
Duplex
Number of
Assessment
Change
Assessment
Year to
Years
Rate (PER
between
Rate (PER
Year
Year of
between
Phase
LOT) (1)
Phase
LOT) 2)
Difference
Construction
Projects
1
$2,782
N/A
$2,782
$0
1995
N/A
2
$2,860
2.8%
$2,910
$50
1996
1
3
$3,097
8.3%
$3,044
3 =
1997
1
4
$3,190
3.0%
$3,184
1998
1
5
$3,385
6.1%
$3,644
$259
2001
3
6
$4,124
21.8%
$4,170
$46
2004
3
7
$4,248
3.0%
$4,362
$114
2005
1
8
$4,248
0.0%
$4,563
$315
2006
1
9$4,683
10.2%
$4,992
$309
2008
2
10
$4,683
0.0%
$5,222
$539
2009
1
11
$4,917
5.0%
$5,713
$796
2011
2
12
$4,917
0.0%
$5,976
$1,059
2012
1
13
$5,286
7.5%
$6,251
$965
2013
1
14
$5,828
10.3%
$6,839
$1,011
2015
2
15
$6,265
7.5%
$7,154
$889
2016
1
16
$6,735
7.5%
$7,483
$748
2017
1
(1) Actual costs are in year the project was built (Phases 1-13)
(2) $2,782 Assessment in 1995 Dollars @ 4.60% per year
(average annual increase in construction cost between Phase 1 and 14)
(3) Assumes a 5.0% increase per year from previous Phase
(4) Assumes a 7.5% increase per year from previous Phase
(3)
(4)
(4)
COUNCIL STAFF REPORT
CITY of Phase 14 Forest North Street Reconstruction
CRYSTAL
FROM: Tom Mathisen, Public Works Director & City Engineer
TO: Anne Norris, City Manager (for June 3 City Council Meeting)
DATE: May 29, 2014
RE: Consider Resolution Ordering Feasibility Study — Project #2014-14
Based on the results of the 2007 Update to the Overall Street Reconstruction Study, a
recent update based on field observations, and the continuing review of the financial
health of the Street Reconstruction Fund, the Engineering Department is proposing to
continue major street reconstruction in the City in 2015. In February 2013, the Council
authorized aerial photography and contour mapping of that portion of Crystal in the
Lions North and Twin Oaks Parks, and the Skyway neighborhoods.
If the Street Reconstruction Program is to continue moving forward, it is important to
take action at this time if the Phase 14 project is to be built in 2015. Due to the desired
and required neighborhood involvement, plus the design time and State Aid review
process, the project requires nearly a full year lead time in order to begin construction in
late spring 2015.
At the June 3 Council meeting, a feasibility study proposal and tentative project
schedule prepared by Short, Elliot, Hendrickson (SEH), will be presented for the Phase
14 project area. A copy of the proposal is attached and shows a proposed cost of
$51,591. It will be proposed to reconstruct Phase 14 in a manner similar to Phases 1-
13, including new storm sewer, drain tile, curb and gutter, recycling the existing asphalt
and gravel base, and new asphalt pavement. As presented in the 2007 update report,
and as observed during subsequent and recent evaluations in the field, the streets in
the project area are in very poor condition. In addition, there are scattered areas with
"B" and "D" curb, and many areas with no curb and gutter.
The proposed funding is a combination of special assessments, State Aid gas tax
funds, Storm Drain Utility funds, and Street Reconstruction Fund funds. A detailed
proposed funding mechanism will be presented at the conclusion of the feasibility study
in late summer for final consideration by the Council.
Mr. Aaron Ditzler from SEH will be at both the work session and the Council meeting to
answer questions. It is recommended that the City Council adopt the attached
resolution, authorizing the feasibility study for North Lions Park Phase 14 with SEH
conducting the study.
Respectfully submitted,
Tom Mathisen, City Engineer
Opubworks/projects/phasel4/feasibilitymem
CCHYSCOUNCIL STAFF REPORT
T
Phase 14 North Lions Feasibility Study
ALL
FROM: Tom Mathison, Public Works Director & City Engineer
TO: Anne Norris, City Manager (for June 3 Council Work Session)
DATE: May 29, 2014
RE: Discuss Commencement of Phase 14 Street Project #2014-14
The Phase 13 Becker Park Street Reconstruction Project began construction in Spring
2013 and will be completed by the end of June 2014 with the paving of the wear course
layer of asphalt. This project started with the Feasibility Study ordered by the Council in
June 2012. Phases 11 — 13 were built in three consecutive years with a break
programmed in the schedule in 2014.
In order to resume the reconstruction program, the Feasibility Study for Phase14 North
Lions Park Neighborhood should be ordered this June in order to meet all the required
deadlines.
The purpose of the work session is to re -introduce the Council to the process for
conducting a street reconstruction project, as it has been two years since the last
project.
Short, Elliot, and Hendrickson (SEH) has prepared a proposal to conduct the study
which would be completed for review by the council at the end of the summer. Mr.
Aaron Ditzler, SEH project manager, will be present to discuss the project. One of the
first actions will be a first class mailing to impacted property owners alerting them to the
project and requesting that they fill out a questionnaire relating to many aspects of the
project.
Respectfully submitted,
Tom Mathisen, City Engineer/DPW
r/pubworks/projects/phase14/feasibilitywrksessmem