2014.08.21 Work Session Packet (Budget)4141 Douglas Drive North • Crystal, Minnesota 55422-1696
Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
AL
CRYSTAL CITY COUNCIL
BUDGET WORK SESSION AGENDA
Thursday, August 21, 2014
6:30 p.m.
Community Room
Posted: August 15, 2014
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the budget work session of the Crystal City Council was held at p.m. on
Thursday, August 21, 2014 in the Community Room located at 4141 Douglas Drive, Crystal,
Minnesota.
I. Attendance
Council members Staff
Libby Norris
Peak Therres
Selton Hansen
Adams Mathisen
Budziszewski Peters
Deshler Revering
Hoffmann
II. Agenda
The purpose of the budget work session is to discuss the following agenda items:
1. Setting the Date for Discussion, Public Input and Adoption of the Final 2015 Budget and
Tax Levy
2. Review 2015 Special Revenue Funds Budgets
3. Review 2015 Debt Service Funds Budgets
4. Review 2015 Internal Service Funds Budgets
5. Discuss 2015 Utility Funds Budgets
6. Discuss 2015 Street Reconstruction Fund Budget
7. Discuss 2015 Street Maintenance Fund Budget
8. Discuss Public Works Facility — Bid Opening/Construction Cost
9. Discuss Impact of Cash & Investments on City Bond Rating
10. General Fund Follow Up
11. Discuss the Preliminary Property Tax Levy to be Adopted on September 2 d Council
III. Adjournment
The work session adjourned at p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
CITY of
CRYSTAL
DATE: August 11, 2014
TO: Mayor and Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Setting the Date for Discussion, Public Input and Adoption of the
Final 2015 Budget and Tax Levy.
Background:
The City Council must announce a date, time and place for a public meeting
where the budget and tax levy will be discussed, citizens will have the
opportunity to speak on the budget and the final budget and tax levy will be
adopted. This may be at a regularly scheduled meeting between November 25
and December 30, 2014.
Discussion:
The 2014 City Council meeting schedule shows regular meetings on Tuesday,
December 2nd and Tuesday December 16th. Either of these meetings could be
used as the time for budget and tax levy to be discussed, citizen input allowed,
and final adoption of the budget and tax levy.
Past practice has been to schedule the first meeting in December for the budget
public hearing. If needed, the adoption of the 2015 budget and tax levy can be
continued to the December 16th meeting.
City Council Actions:
I recommend that discussion, public input and adoption of the final 2015 budget
and tax levy take place at a public hearing on Tuesday, December 2, 2014, at
City Hall. As an alternative, the public hearing could be held at the meeting on
Tuesday, December 16, 2014, except that if the public hearing is on the 16th
there isn't another meeting to continue it to. Final decisions would have to be
made that night unless a special meeting was scheduled prior to December 30th.
The City Council can pass a motion at the September 2nd meeting to set a date,
time and place for a public hearing for discussion of, public input on and adoption
of the final 2015 budget and tax levy. A date should be chosen so that staff can
prepare the motion for inclusion in the September 2, 2014 agenda.
Memorandum
CRYSTAL
DATE: August 11, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: Review 2015 Special Revenue Funds Budgets
City Initiatives Fund #240:
This fund accounts for donations and other revenues that are pledged to be spent on
particular projects.
Special Projects Fund #245:
This fund accounts for federal & state grants and proceeds from the sale of seized
vehicles that are pledged to be spent on law enforcement. Operations are very similar
to prior years with the exception that it is proposed to purchase a squad car for the
traffic control unit in 2015.
Conclusion:
The City Council should review the attached budgets and discuss any changes that you
want incorporated into them.
Fund: City Initiatives Fund
Fund Number: 240
DESCRIPTION OF ACTIVITY
The City Initiatives Fund accounts for donations and other miscellaneous revenues that
the City receives that are pledged to be spent on particular projects. Exact donations
and projects for 2015 are not yet known. The amounts budgeted for 2015 are similar to
the totals received and spent in past years.
Donations for the Police Canine Unit may continue at modest levels in 2015 and future
years. This money is being spent ongoing costs of the canine unit.
Beginning in 2015, the Cable Franchise Grant will be accounted for in the City Initiatives
Fund instead of the Permanent Improvement Revolving Fund to provide for a better
accounting of the grant.
FINANCIAL ANALYSIS
City Initiatives Fund
2014
2015
Budget
Budget
Available Resources - Beginning Balance
$ 59,049
$ 52,649
Revenues
Miscellaneous Receipts
6,600
6,000
Cable Franchise Grant
32,000
Donations
15,000
18,000
Expenditures
General Government
(5,600)
(7,200)
Public Safety
(8,000)
(8,000)
Public Safety — Canine Unit
(6,400)
(8,400)
Recreation
(8,000)1
1 (7,150)
Available Resources - Ending Balance
$ 52,649
$ 77,899
Fund: Special Projects Fund
Fund Number: 245
DESCRIPTION OF ACTIVITY
The Special Projects/Grants Fund accounts for grants and forfeited vehicle revenues
that the City receives and must spend on particular projects. Exact revenues and
projects for 2015 are not yet known. The amounts budgeted for 2015 include activity
similar to past years.
The Special Projects Fund includes a Forfeiture Account in which proceeds from the
sale of seized vehicles is deposited. This money must be used for purposes related to
traffic enforcement. In the 2015 budget, money from this account will be used to
purchase a new traffic enforcement squad car. The Police Department will receive a
total of three new vehicles in 2015, two purchased from the Police Equipment Revolving
Fund and one purchased from the Special Projects Fund.
FINANCIAL ANALYSIS
Special Projects Fund
2014
2015
Budget
Budget
Available Resources - Beginning Balance
$ 41,723
$ 41,723
Revenues
Federal Grants
21,000
24,000
Forfeitures
21,000
21,000
Expenditures
Public Safety
(42,000)
(82,400)
Available Resources - Ending Balance
$ 41,723
$ 3,923
Memorandum
Ccrff'orAL
DATE: August 11, 2014
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Review 2015 Debt Service Funds Budgets
Discussion:
The budgets for debt service funds are set at the time the bonds are sold.
No new bonds were issued in 2014. Principal and interest payments will be made as
scheduled on all existing bond issues
No arbitrage calculations will be needed in 2015.
The Series 2005A Improvement Bonds and the 2006A Improvement Bonds will reach
their call date on February 1, 2016. It appears that the debt service funds for each of
these bonds will accumulate enough cash to call all remaining bonds for early
redemption in 2016.
Conclusion:
The City Council should review the attached budgets and discuss any changes that you
want incorporated into them.
City of Crystal
Debt Service Funds
Combining Statement of 2015 Proposed Budgets
EXPENDITURES
Contractual Services
2005A
2005B
2006A
2008A
2009A
2011A
2012A
2013A
5,450
Debt Service Principal
Improvmt
165,000
Improvmt
Improvmt
Improvmt
Improvmt
Improvmt
Improvmt
1,280,000
Debt Service Interest
Bonds
Pool
Bonds
Bonds
Bonds
Bonds
Bonds
Bonds
404,885
Arbitrage Rebate Pymts
Phase 7
Bonds
Phase 8
Phase 9
Phase 10
Phase 11
Phase 12
Phase 13
TOTAL
REVENUES
119,000
206,200
155,170
203,310
281,891
169,546
256,731
298,487
1,690,335
Property Taxes
-29,510
209,000
-6,119
-31,974
11,226
37,658
64,234
143,048
209,000
Special Assessments
84,690
302,089
142,651
165,336
282,617
203,504
317,065
439,285
1,635,148
Interest
4,800
1,800
6,400
6,000
10,500
3,700
3,900
2,250
39,350
Total Revenues
89,490
210,800
149,051
171,336
293,117
207,204
320,965
441,535
1,883,498
EXPENDITURES
Contractual Services
400
700
600
750
900
1,200
900
5,450
Debt Service Principal
95,000
165,000
120,000
150,000
190,000
135,000
210,000
215,000
1,280,000
Debt Service Interest
23,600
41,200
34,470
52,710
91,141
33,646
45,531
82,587
404,885
Arbitrage Rebate Pymts
Total Expenditures
119,000
206,200
155,170
203,310
281,891
169,546
256,731
298,487
1,690,335
SURPLUS -DEFICIT
-29,510
4,600
-6,119
-31,974
11,226
37,658
64,234
143,048
193,163
Est. Dec. 2015 Fund Balance
540,429
302,089
749,922
718,403
1,250,272
552,661
672,129
582,931
5,368,836
Memorandum
C
AL
DATE: August 11, 2014
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Review 2015 Internal Service Funds Budgets
Self Insurance Fund:
The Self Insurance Fund purchases insurance policies on behalf of the city's operating
departments and holds a balance of over $1,000,000 to cover any uninsured losses. Its
revenues include interest earnings, dividends from the L.M.C.I.T., and charges for
services to the operating departments.
It is expected that insurance premiums will increase over the next several years due to
high claims experience for both liability and worker's compensation insurance.
Post Employment Fund:
The Post Employment Fund holds assets to pay insurance benefits to a limited number
of retired employees. The last obligation of this fund has been paid and the fund will be
closed in 2014.
Approximately $173,700 remains in the fund. The City Council will need to decide
which other city fund this money will be transferred to. There are several capital funds
that are the most likely candidates to receive the money.
Conclusion:
The City Council should review the attached budgets and discuss any changes that you
want incorporated into them.
Fund: Self Insurance Internal Service Fund
Fund Number: 605
DESCRIPTION OF ACTIVITY
This fund is used to account for the property and liability insurance needs of the City.
As an internal service fund, the insurance premium costs and claims are charged
against this fund.
The City participates in a joint powers agreement with other cities around the state in
the League of Minnesota Cities Insurance Trust (LMCIT). The LMCIT is self-sustaining
in all areas of coverage and the City pays an annual premium to cover current and
future losses. The LMCIT provides coverage for liability, errors and omissions and auto.
The City established this fund to account for and finance its uninsured risks of loss.
Under this program, this fund provides coverage for up to a maximum $25,000 for each
general liability or property damage claim, with a maximum cost of $75,000 per year.
The City purchases insurance through the LMCIT for claims in excess of the coverage
provided by this fund.
The Self -Insurance Fund will finance approximately 20% of the City's insurance and
risk -related costs by using interest income and LMCIT dividends. The remaining 80%
will be charged to each City fund based on their risks and coverage requirements.
FINANCIAL ANALYSIS
Self Insurance Internal Service Fund
2014
2014
Budget
Budget
Beginning Fund Balance
$ 1,004,369
$ 1,004,369
Revenues
Department Billings — Insurance
173,512
191,352
Investment Income
9,481
10,000
LMCIT Dividends
30,000
36,000
Expenditures
Insurance Premiums
(165,793)
(190,593)
Insurance Agent Fee
(7,200)
(7,200)
Estimated Claims Paid
(40,000)
(40,000)
Ending Fund Balance
$ 1,004,369
$ 1,004,369
. _.._...___.
Memorandum
CAL,,
DATE: August 12, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: Discuss 2015 Utility Funds Budgets
Background:
This package includes a ten year rate trend history, the proposed 2015 utility fee
schedule, sample utility bills, budget summaries and a rate study for each utility, and the
capital improvement plan.
Rate increases are proposed for the Water, Sewer, Storm Drainage and Street Light
utilities. Recycling rates are not proposed to increase in 2015. Several factors drive
these proposed rate increases.
First is general inflation in operating costs.
Second is the addition of more capital projects to the capital improvement plan.
Our aging systems are requiring more maintenance and more projects to replace
systems that have reached the end of their useful lives. Current plans for a new
Public Works Facility include contributions of $400,000 from Water, $400,000
from Sewer and $200,000 from Storm Drainage.
Water Fund
The city purchases water from the Joint Water Commission (JWC). JWC billings
include both an operating component and a capital component. Capital expenditures
for 2015 and 2016 are higher than the JWC's long term average. This puts pressure on
the Water Fund in terms of both profit/loss and cash flow. Crystal's own water capital
projects are modest until 2017 when a major water main replacement/relining is
proposed.
We are recommending a 3.92% increase in water rates for 2015 with additional
increases in the following years. Despite these increases, the Water Fund's cash on
hand declines over the next five years.
The Sewer Fund and the Street Light Fund each provide a $300,000 loan to the Water
Fund in 2014 to help pay for emergency wells. The loans will be repaid with interest
over 10 years.
Sewer Fund
The single largest cost for the sewer fund is the disposal fee paid to the Metropolitan
Council Environment Services (MCES). The MCES has not announced the fee they will
charge to Crystal next year.
A 2.87% increase in sewer rates is proposed. The residential rate is shown increasing
from $48.60 per quarter in 2014 to $50.00 per quarter in 2015. We won't be able to
finalize the Sewer budget and rates until we hear a final disposal fee from MCES.
Significant capital outlays are projected for each of the coming years. Rate increases
are projected for each of the coming five years. Despite these increases, the Sewer
Fund's cash on hand declines over the next five years.
Storm Drainage
Operating expenses of the fund are fairly constant with the exception of a pond
dredging project that is done every other year. Large capital outlays are projected in
2015 — 2018 for storm drainage mains constructed as part of the Street Reconstruction
Phases 14 —16. These put pressure on the fund's cash balance.
The fund could be in a cash deficit at the end of 2016. It may be possible to provide a
loan from another fund to get Storm Drainage through the street projects. Capital
outlays are expected to be lower after the street projects are complete.
Storm Drainage rates are shown going up by $.90 per quarter in each of the next five
years.
Street Light
A rate increase of $0.15 per quarter is proposed for the Street Light utility in 2015. This
is a 3.23% increase. The rate study shows a small operating net income and the cash
balance is expected to increase each year.
We still haven't received the final bill from Hennepin County for the County Highway 81
street lights. No other large capital outlay is on the horizon after County Highway 81.
Recycling Fund
The residential recycling fee will stay at the 2014 level of $10.65 per quarter.
Utility Fee Schedule
The proposed utility fee schedule is attached showing several changes in bold type.
Multi -Year Capital Improvement Plan
The capital improvement plan is attached along with justification forms for each project.
Conclusion:
The City Council should discuss the rate studies and give direction regarding changes
or additions that should be brought back for further consideration.
QUARTERLY UTILITY BILLING RATES FOR PAST 10 YEARS
Sales Tax is 7.275% charged on Commercial Water.
Commercial sewer variable rate is based on water consumption.
Non-residential storm sewer is based on size and use of property.
* 1/01/2011 water conservation rates take effect on this date. Cost per unit
increases as water use increases within specified tiers of volume. There is no
longer a minimum amount of water billed, but there is a service charge to cover
certain fixed costs and the Minnesota Safe Water Testing Fee is passed through
to customers.
Service charge based on meter size:
2013
2014
65+/DISABLED
RESIDENTIAL
65+/DISABLED
COMMERCIAL
$4.80
1 1/2" meters
RESIDENTIAL
$15.15
SENIORS'
MINIMUM
$18.40
WATER
WATER
WATER
SEWER
SEWER
SEWER
STREET
$73.60
STORM
MINIMUM
MINIMUM
BILL
EFFECTIVE (PER 1 o cuFT)
MINIMUM
MINIMUM
FIXED
FIXED
VARIABLE
LIGHTS
RECYCLING
SEWER
BILL
BILL
(No Water)
2006
$2.49
$32.37
$24.90
$45.10
$36.53
$1.49
$3.84
$9.30
$9.00
$99.61
$83.57
$67.24
2007
$2.65
$34.45
$26.50
$45.10
$36.53
$1.49
$3.84
$9.75
$9.30
$102.44
$85.92
$67.99
2008
$2.82
$36.66
$28.20
$45.10
$36.53
$1.49
$3.84
$9.90
$9.30
$104.80
$87.77
$68.14
2009
$3.00
$39.00
$30.00
$45.10
$36.53
$1.49
$4.00
$10.35
$9.60
$108.05
$90.48
$69.05
2010
$3.00
$39.00
$30.00
$45.10
$36.53
$1.49
$4.20
$10.35
$9.90
$108.55
$90.98
$69.55
2011*
$2.95/3.55
NA
NA
$46.20
$37.42
$1.53
$4.20
$10.65
$9.90
$77.04
$68.26
$70.95
2012**
$3.94/4.75
NA
NA
$46.20
$37.42
$2.04
$4.20
$10.65
$10.20
$77.34
$68.56
$71.25
2013
$4.05/4.85
NA
NA
$46.80
$37.91
$2.07
$4.35
$10.65
$10.80
$78.39
$69.50
$72.60
2014
$4.30/5.10
NA
NA
$48.60
$39.37
$2.15
$4.65
$10.65
$11.70
$81.99
$72.76
$75.60
2015
$4.50/5.30
NA
NA
$50.00
$40.50
$2.21
$4.80
$10.65
$12.60
$84.44
$74.94
$78.05
Sales Tax is 7.275% charged on Commercial Water.
Commercial sewer variable rate is based on water consumption.
Non-residential storm sewer is based on size and use of property.
* 1/01/2011 water conservation rates take effect on this date. Cost per unit
increases as water use increases within specified tiers of volume. There is no
longer a minimum amount of water billed, but there is a service charge to cover
certain fixed costs and the Minnesota Safe Water Testing Fee is passed through
to customers.
Service charge based on meter size:
MN Safe Water Testing Fee, per quarter $1.59
** Water rates show in units of 1,000 gallons after 12/31/2010.
W
Utility bills are due on the 20th of the month.
Application for senior discount takes effect when application
is filed with the City. Senior sewer discount is $ 8.57 per qtr.
100 Cubic Feet = 748 Gallons 1 Acre = 43,560 sq ft
$30 returned check fee, $113 Access denied fee, $35 Cert fee
CURRENT & PREVIOUS COMMERICAL UTILITY BILLING RATES
SANITARY STORM STREET STREET
Effective
2013
2014
2015
Meters 1" or less
$4.60
$4.75
$4.80
1 1/2" meters
$14.70
$15.15
$15.30
2" meters
$18.40
$18.95
$19.15
3" meters
$36.80
$37.90
$38.30
4" meters
$73.60
$75.80
$76.60
6" meters
$147.20
$151.60
$153.20
MN Safe Water Testing Fee, per quarter $1.59
** Water rates show in units of 1,000 gallons after 12/31/2010.
W
Utility bills are due on the 20th of the month.
Application for senior discount takes effect when application
is filed with the City. Senior sewer discount is $ 8.57 per qtr.
100 Cubic Feet = 748 Gallons 1 Acre = 43,560 sq ft
$30 returned check fee, $113 Access denied fee, $35 Cert fee
CURRENT & PREVIOUS COMMERICAL UTILITY BILLING RATES
SANITARY STORM STREET STREET
Effective
WATER
SEWER
SEWER
LIGHTS
LIGHTS
Billings After
(PER 100 CUFT)
(PER ACRE)
(PER UNIT)
(PER UNIT)
(RENTALS)
12/31/06
$2.49
$1.49
225.00
$3.84
$3.84
12/31/07
$2.65
$1.49
232.50
$3.84
$3.84
12/31/08
$2.82
$1.49
232.50
$3.84
$3.84
12/31/09
$3.00
$1.49
240.00
$4.00
$4.00
12/31/10**
$3.00
$1.49
247.50
$4.20
$4.20
12/31/11
$2.95/3.55
$1.53
247.50
$4.20
$4.20
12/31/12
$3.94/4.75
$2.04
255.00
$4.20
$4.20
12/31/13
$4.05/4.85
$2.07
270.00
$4.35
$4.35
12/31/14
$4.30/5.10
$2.15
292.50
$4.65
$4.65
12/31/15
$4.50/5.30
$2.21
315.00
$4.80
$4.95
City of Crystal 2015 Proposed Fee Schedule - Utility Section
ME Account Percentage
Deot. Type Code Description 2013 Fee 2014 Fee 2015 Fee Increase Comments
Water
Other
0505.4655
Water charge per 1,000 gallons in tier 1
4.05
4.30
4.50
4.65%
per 1,000 gallons
Water
Other
0505.4655
Water charge per 1,000 gallons in tier 2
4.45
4.70
4.90
4.26%
per 1,000 gallons
Water
Other
0505.4655
Water charge per 1,000 gallons in tier 3
4.85
5.10
5.30
3.92%
per 1,000 gallons
Water
Other
0505.4655
Water charge for water used for irrigation
4.85
5.10
5.30
3.92%
per 1,000 gallons
Water
Other
0505.4655
Water charge for water used through a hydrant meter
4.85
5.10
5.30
3.92%
per 1,000 gallons
Water
Other
0505.4655
City owned water fountains will no longer be metered,
4.05
4.30
4.30
0.00%
per 1,000 gallons
but will be charged for one unit of water per year. Past experience
with metered fountains showed usage of less than one unit per year.
Water
Other
0505.4655
Emergency Well Surcharge
0.21
#DIV/01
per 1,000 gallons
Residential Tier Sizes
Tier 1
1,000 gallon units in tier
0 to 30 units
Tier 2
1,000 gallon units in tier
31 to 60 units
Tier 3
1,000 gallon units in tier
over 60 units
Commercial /
Industrial / Institutional Tier Sizes
Meter Size
1" or less
1 1/2"
2"
3"
4"
6"
Tier 1
1,000 gallon units in tier
0 to 30
0 to 90
0 to 120
0 to 240
0 to 480
0 to 960
Tier 2
1,000 gallon units in tier
31 to 60
91 to 180
121 to 240
241 to 480
481 to 960
961 to 1,920
Tier 3
1,000 gallon units in tier
over 60
over 180
over 240
over 480
over 960
over 1,920
Water
Other
0505.4655
MN Safe Water Testing Fee
1.59
1.59
1.59
0.00%
per quarter
Water
Other
0505.4655
Water service charge for meters of 1 inch or less
4.60
4.75
4.80
1.05%
per quarter
Water
Other
0505.4655
Water service charge for 1 1/2 inch meters
14.70
15.15
15.30
0.99%
per quarter
Water
Other
0505.4655
Water service charge for 2 inch meters
18.40
18.95
19.15
1.06%
per quarter
Water
Other
0505.4655
Water service charge for 3 inch meters
36.80
37.90
38.30
1.06%
per quarter
Water
Other
0505.4655
Water service charge for 4 inch meters
73.60
75.80
76.60
1.06%
per quarter
Water
Other
0505.4655
Water service charge for 6 inch meters
147.20
151.60
153.20
1.06%
per quarter
41
City of Crystal 2015 Proposed Fee Schedule - Utility Section
JDE Account Percentage
Dept. Type Code Description 2013 Fee 2014 Fee 2015 Fee Increase Comments
cn
11.65
12.00
12.12
1.00%
per quarter
Water
Other
0505.4655
Fire Line - 2"
18.31
18.86
19.05
1.01%
per quarter
Water
Other
0505.4655
Fire Line - 3"
Water
Other
0505.4655
Fire Line - 4"
26.94
27.75
28.00
0.90%
per quarter
Water
Other
0505.4655
Fire Line - 6"
36.48
37.57
37.90
0.88%
per quarter
Water
Other
0505.4655
Fire Line - 8"
44.95
46.30
46.75
0.97%
per quarter
Water
Other
0505.4655
Fire Line -10"
54.16
55.78
56.35
1.02%
per quarter
Sewer
Other
0510.4655
Sewer charge - metered, non-residential
2.07
2.15
2.21
2.79%
per 1,000 gallons
Sewer
Other
0510.4655
Sewer charge - metered, non-residential minimum
46.80
48.60
50.00
2.88%
per quarter
Sewer
Other
0510.4655
Sewer charge - non -metered, non-residential minimum
46.80
48.60
50.00
2.88%
per quarter
Sewer
Other
0510.4655
Sewer charge - non-commercial - MAC Airport
23.40
24.30
25.00
2.88%
per quarter
(1/2 of non-residential minimum)
Sewer
Other
0510.4655
Sewer charge - school, minimum per classroom
15.12
15.70
16.15
2.87%
per quarter
Sewer
Other
0510.4655
Sewer charge - residential
46.80
48.60
50.00
2.88%
per quarter
Sewer
Other
0510.4695
Sewer - senior/disability discount
8.89
9.23
9.50
2.93%
per quarter
Sewer
Other
0510.4698
Sewer - senior/disability rental rebate
8.89
9.23
9.50
2.93%
per quarter
Sewer
Other
0510.4902
Sewer - failed sump pump inspection
100.00
100.00
100.00
0.00%
per month
Storm
Other
0515.4655
Single-family residential
10.80
11.70
12.60
7.69%
per quarter
Storm
Other
0515.4655
Two-family residential
10.80
11.70
12.60
7.69%
per quarter
Storm
Other
0515.4655
Cemetaries & vacant land, per acre
2.70
2.93
3.15
7.69%
per quarter
Storm
Other
0515.4655
Parks & railroads, per acre
8.10
8.78
9.45
7.69%
per quarter
Storm
Other
0515.4655
Schools, institutional uses & airport, per acre
13.50
14.63
15.75
7.69%
per quarter
Storm
Other
0515.4655
Multi -family residential and churches, per acre
32.40
35.10
37.80
7.69%
per quarter
Storm
Other
0515.4655
Storm drainage - commercial, per acre
270.00
292.50
315.00
7.69%
per quarter
Storm
Other
0515.4655
Storm drainage - commercial, per Residential Equivalency Factor
54.00
58.50
63.00
7.69%
per quarter
St Lights
Other
0520.4655
Street lights - commercial (per business)
4.35
4.65
4.80
3.23%
per quarter
St Lights
Other
0520.4655
Street lights - single-family residential
4.35
4.65
4.80
3.23%
per quarter
St Lights
Other
0520.4655
Street lights - multi -family residential (per unit)
3.26
3.49
3.60
3.150%
per quarter
Recycle
Other
0525.4655
Recycling - single-family residential
10.65
10.65
10.65
0.00%
per quarter
cn
City of Crystal 2015 Proposed Fee Schedule - Utility Section
W
Percentage
JDE Account
2013 Fee
2014 Fee
2015 Fee
Increase
Comments
Dept.
Type
Code
Description
113.00
120.00
120.00
0.00%
per incident; maximum of once per quarter
Utility
Other
0505.4902
Access to property denied
Utility
Other
0505.4955
Administrative charge for certification of delinquent utilities
35.00
35.00
35.00
0.00%
Utility
Other
0505.4902
Charge for unlawful water use
120.00
123.60
123.60
0.00%
per day
Utility
Permit
0505.4902
Hydrant rental - other
45.00
46.50
46.50
0.00%
Utility
Other
0505.2210
Hydrant rental - meter deposit
800.00
850.00
850.00
0.00%
deposit against water use charges
Utility
Other
0505.4075
Interest rate for certification of delinquent utilities
12.00%
12.00%
12.00%
0.00%
per year
Utility
Other
0505.4902
Maintain private fire hydrants (operate, flush and paint only)
105.00
110.00
110.00
0.00%
per year - excludes repair costs
Utility
Other
0505.4902
Meter testing - when meter within 2% of accurate
actual cost
actual cost
actual cost
actual cost
based on billing rate for hours worked
Utility
Other
various.4660
Penalty for late payment
10.00%
10.00%
10.00%
0.00%
of amount past due
Utility
Other
0505.4902
Rental property - duplicate bill to occupant
1.00
1.00
1.00
0.00%
added to each quarterly bill
Utility
Other
0505.4902
Rental property - restart duplicate bill
5.00
5.00
5.00
0.00%
once when duplicate billing is restarted
Utility
Other
0505.4902
Rental property - pro -rata bill when occupant changes
15.00
15.00
15.00
0.00%
once at time of billing
Utility
Other
0505.4902
Service fee for water shut off/turn on (for code enforce purposes)
50.00
55.00
55.00
0.00%
per trip: shut off and turn on
per hour, $50 minimum
Utility
Other
0505.4902
Service fee - after hour call
Overtime rate, 2 hour minimum
Utility
Other
0505.4902
Service abandonment fee
actual cost
actual cost
actual cost
actual cost
water service disconnected & plugged
Utility
Other
0505.4902
Alternative service abandonment fee
6,000.00
6,200.00
6,200.00
0.00%
deposit for the city to disconnect
service in the future, if needed
Utility
Other
0505.4947
5/8" x 3/4" Sensuswater meter with remote radio transmitter
224.04
235.25
235.25
0.00%
Utility
Other
0505.4947
5/8" x 3/4" Sensuswater meter without remote radio transmitter
116.15
122.00
122.00
0.00%
Utility
Other
0505.4947
5/8" or 3/4" Sensuswater registrar head
62.10
65.20
65.20
0.00%
utility
Other
0505.4947
3/4" meter horn #2 Ford for Model 25
86.21
112.07
112.07
0.00%
Utility
Other
0505.4947
3/4" Ford Mpis. Pattern B -22-333M curb stop
54.03
70.24
70.24
0.00%
Utility
Other
0505.4947
3/4" Mueller #H1 5010 w/1/8 bend corporation stop
49.75
64.68
64.68
0.00%
Utility
Other
0505.4947
3/4" tail pieces (pair)
15.00
19.50
19.50
0.00%
Utility
Other
0505.4947
1" Sensus fire line meter, no remote radio transmitter
187.97
197.40
197.40
0.00%
Utility
Other
0505.4947
1" Sensus water meter with remote, also for lawn sprinkler meter
296.35
311.20
311.20
0.00%
Utility
Other
0505.4947
1" meter horn #4 Ford for Model 40
91.97
119.56
119.56
0.00%
Utility
Other
0505.4947
1" tail pieces (pair)
25.25
32.83
32.83
0.00%
Utility
Other
0505.4947
1" curb box, Mpls pattern #5614A, tap 1'/s" at btm curb box
35.63
37.40
37.40
0.00%
Utility
Other
0505.4947
1" curb box, Mpls pattern #5615, tapped 2" at btm curb box
35.63
37.40
37.40
0.00%
W
City of Crystal 2015 Proposed Fee Schedule - Utility Section
J
Percentage
JDE Account
2013 Fee
2014 Fee
2015 Fee
Increase Comments
Dept.
Type
Code
Description
Utility
Other
0505.4947
1" Ford Mpls Pattern, #B22-444 m curb stop
69.68
90.58
90.58
0.00%
Utility
Other
0505.4947
1" Mueller #15010, with 1/8 bend corp stop
71.98
93.57
93.57
0.00%
Other
0505.4947
1 '/2' Sensus water meter with remote radio trans 13" LL w/conn.
573.43
602.10
602.10
0.00%
Utility
flanges
36.23
38.04
38.04
0.00%
Utility
Other
0505.4947
1 M." meter (pair)
Utility
Other
0505.4947
1 '/2' Mueller with 118 bend corp stop #15010
168.53
219.09
219.09
0.00%
Utility
Other
0505.4947
1 Y." curb box #5631 or Mueller H-10395
233.23
244.89
244.89
0.00%
Utility
Other
0505.4947
2" Sensus, compound, with remote 17' LL w/conn.
1,552.03
1,629.63
1,629.63
0.00%
Utility
Other
0505.4947
2" meter flanges (pair)
36.23
38.04
38.04
0.00%
Utility
Other
0505.4947
2" Sensus turbo with remote radio transmitter, 10" LL w/conn.
1,108.85
1,164.29
1,164.29
0.00%
Utility
Other
0505.4947
2" curb box complete w/port ring
233.23
244.89
244.89
0.00%
Utility
Other
0505.4947
2" Mueller 1/8 bend only
122.28
158.96
158.96
0.00%
Utility
Other
0505.4947
2" Mueller with 1/8 bend corp stop #15010
281.95
366.54
366.54
0.00%
Utility
Other
0505.4947
2" Mueller #15201 curb stop replaced w/15154 or Ford B22-777
239.39
311.21
311.21
0.00%
Utility
Other
0505.4947
3" Sensus Compound, remote with remote radio/connection
1,964.91
2,063.16
2,063.16
0.00%
Utility
Other
0505.4947
3" Sensus turbo with remote radio trans, 12" LL w/connection
1,433.00
1,504.65
1,504.65
0.00%
Utility
Other
0505.4947
4" Sensus compound, with remote radio trans w/connection
3,321.67
3,487.75
3,487.75
0.00%
Utility
Other
0505.4947
4" Sensus turbo, with remote radio trans w/connection
2,625.92
2,757.22
2,757.22
0.00%
Utility
Other
0505.4947
4" meter connection
78.49
82.41
82.41
0.00% pair
Utility
Other
0505.4947
Curb box lid, slip-on type Western Style 2"
40.46
42.48
42.48
0.00%
Utility
Other
0505.4947
Curb box lid, #5627 for 2" screw on
23.25
24.41
24.41
0.00%
Utility
Other
0505.4947
Meter sealing wire (per foot)
1.60
1.68
1.68
0.00%
Utility
Other
0505.4947
Remote lead in wire (per foot)
0.25
0.25
0.25
0.00%
Utility
Other
0505.4947
Remote lead in wire (per 1,000 feet)
264.50
264.50
264.50
0.00%
Utility
Other
0505.4947
Remote lead in wire (per 500 feet)
132.25
132.25
132.25
0.00%
Utility
Other
0505.4947
Remote radio transmitters for Sensus meters
133.59
140.25
140.25
0.00%
J
CITY OF CRYSTAL
SAMPLE QUARTERLY UTILITY BILLS
Water, Sewer, Storm Drainage & Street Light Rates Increase for 2015
Low Residential Bill High Residential Bill
2013 2014 2015 2013 2014 2015
Rates Rates Rates Rates Rates Rates
Water Rates 4.05/4.85 4.30/5.10 4.50/5.30 Water Rates 4.05/4.85 4.30/5.10 4.50/5.30
Water Units 10 10 10 Water Units 60 60 60
Water
Emerg Well Surchg
Sewer
Storm Drainage
Street Lights
HRG Recycling
Service & MN test
Total
40.50
43.00
45.00
% change from prior year
5.39%
2.10
46.80
48.60
50.00
10.80
11.70
12.60
4.35
4.65
4.80
10.65
10.65
10.65
6.19
6.34
6.39
119.29
124.94
131.54
% change from prior year 4.74% 5.28%
Low Senior Bill
Water Units
Water
Emerg Well Surchg
Sewer
Storm Drainage
Street Lights
HRG Recycling
Service & MN test
Total
2013 2014 2015
Rates Rates Rates
8.0 8.0 8.0
32.40
34.40
36.00
% change from prior year
5.39%
1.68
37.91
39.37
40.50
10.80
11.70
12.60
4.35
4.65
4.80
10.65
10.65
10.65
6.19
6.34
6.39
102.30
107.11
112.62
Water
Emerg Well Surchg
Sewer
Storm Drainage
Street Lights
HRG Recycling
Service & MN test
Total
255.00
270.00
282.00
% change from prior year
5.39%
12.60
46.80
48.60
50.00
10.80
11.70
12.60
4.35
4.65
4.80
10.65
10.65
10.65
6.19
6.34
6.39
333.79
351.94
379.04
% change from prior year 5.44% 7.70%
High Senior Bill
Water Units
Water
Emerg Well Surchg
Sewer
Storm Drainage
Street Lights
HRG Recycling
Service & MN test
Total
2013 2014 2015
Rates Rates Rates
30 30 30
121.50
129.00
135.00
% change from prior year
5.39%
6.30
37.91
39.37
40.50
10.80
11.70
12.60
4.35
4.65
4.80
10.65
10.65
10.65
6.19
6.34
6.39
191.40
201.71
216.24
% change from prior year
4.70%
5.14%
% change from prior year
5.39%
7.20%
Medium Commercial Account
Large Commercial
Account
Single 4" Water Meter
Single 6" Water Meter
2013
2014
2015
2013
2014
2015
Rates
Rates
Rates
Rates
Rates
Rates
Water Units 225
225
225
Water Units 3,000
3,000
3,000
Water 911.25
967.50
1,012.50
Water 13,398.00
14,148.00 14,748.00
Emerg Well Surchg
47.25
Emerg Well Surchg
630.00
MN Sales Tax 66.07
70.14
73.41
MN Sales Tax 971.36
1,025.73
1;069.23
Sewer 465.75
483.75
497.25
Sewer 6,210.00
6,450.00
61630.00
Storm Drainage 383.03
414.95
446.87
Storm Drainage 2,087.72
2,261.70
2.435.68
Street Lights 4.35
4.65
4.80
Street Lights 4.35
4.65
4.80
Service & MN test 75.19
77.39
78.19
Service & MN test 148.79
153.19
154.79
Total 1,905.63
2,018.38
2,160.26
Total 22,820.22
24,043.27 25,672.50
% change from prior year
5.92%
7.03%
% change from prior year
5.36%
6.78%
G:\Charlie\Budget\2015 Budget\Departments\Utilities\Sample Utility Bills
8/13/2014
1:38 PM
Water Utility Fund
Profile and Budget Summary
The Water Utility provides potable water to residents, businesses, and other customers
of the City through approximately 8,400 metered accounts. The Cities of Crystal,
Golden Valley, and New Hope established a joint water commission (JWC) in 1963 to
provide for the creation and maintenance of a shared water supply, storage, and
distribution system through which filtered and softened water purchased from the City of
Minneapolis could be supplied to the population of the member cities.
Personnel Expenses
This table illustrates the personnel that are charged to this department in full time
equivalents (F.T.E.):
2013 Actual
2014 Budget 2015 Budget
Utilities Superintendent 0.40
0.40 0.40
Maintenance II 2.40
2.40 2.40
Seasonal part-time maintenance 0.13
0.13 0.13
PW administrative assistant 0.24
0.24 0.24
Utility billing specialist 0.40
0.40 0.40
Payroll/utility billing specialist 0.40
0.40 0.40
The Water, Sewer, and Storm Drainage Funds are supported by the same personnel
with personnel costs being allocated 40% to Water,
40% to Sewer and 20% to Storm
Drainage.
Staff
These personnel are supervised or work in this department, although part of their
personnel expenses may be charged to another department in which they also work.
• Utilities Superintendent (1): Supervisory work in directing the activities of three
Utilities. This position is responsible for the overall maintenance and operation of the
City's Utilities infrastructure, including the operation of the radio read water metering
system.
• Maintenance II (6): Maintains high service water pumps & reservoir, watermains,
water meters, operates various trucks & equipment and is available to work on-call
nights & weekends.
• Public Works Administrative Assistant (0.6): Handles voice, email & mail
communications for department prepares data & spreadsheets, copies & files
documents and assists in setting up public meetings.
• Utility Billing Specialist (1): Processes utility billing including meter readings,
monthly billings, payments, ownership changes, meter changes and annual
assessment of delinquent accounts and provides customer service to utility
customers.
• Payroll/Utility Billing Specialist (1): Processes bi-weekly payrolls for employees.
Acts as the backup to utility billing, scans daily utility payments into billing system,
and provides customer service to utility customers.
Funding Sources
The Water Fund is supported by charges for water sales and related water service fees.
2015 Goals and Objectives
• Continue with the development of the emergency backup water supply including
drilling 3 new wells and bringing the New Hope well on line.
• Continue with the replacement of control valves on large diameter mains.
• Oversee the construction of the replacement of a portion of the Robbinsdale section
of the 36" water pipeline from Minneapolis as part of the Hennepin County
reconstruction of County Road 9 (construction scheduled for 2014 — 2016).
• Continue to maintain the existing distribution system and pump station to deliver a
reliable and quality domestic water supply to all Crystal consumers.
Budget Highlights
Line Item/Description
Amount
Discussion
6365 / Water charges Joint
$2,306,187
Cost of water purchased from the City of
Water Commission
4.70
Minneapolis through the JWC (Cities of
Tier 3 — Retail rate per 1,000 gallons
5.10
C stal, Golden Valley & New Hope)
6370 / Service connection
$50,000
Annual fee of $6.36 per water connection
fees
charged by the MN Dept. of Health for
water testing
7412 / Transfer out to
$128,955
Cost for employees in the Administration,
General Fund
Engineering & Finance departments who
are charged to the General Fund but spend
art of their time supporting the Water Fund
Water Rates
Conservation water rates provide for the rate per unit of water to increase as the
customer consumes more water.
In 2015, the water charges are scheduled to increase:
In 2015 there will be a new emergency well surcharge of $0.21 per 1,000 gallons to pay
for Crystal's share of the JWC project to drill three emergency water wells.
1o
2014
2015
Tier 1 - Retail rate per 1,000 gallons
4.30
4.50
Tier 2 — Retail rate per 1,000 gallons
4.70
4.90
Tier 3 — Retail rate per 1,000 gallons
5.10
5.30
In 2015 there will be a new emergency well surcharge of $0.21 per 1,000 gallons to pay
for Crystal's share of the JWC project to drill three emergency water wells.
1o
WATER UTILITY RATE STUDY
2015 Requested Budget
PROFIT & LOSS
2013
2014
2015
2016
2017
20181
2019
REVENUES
Water usage charges
2,417,565
2,550,000
2,670,000
2,790,000
2,910,000
3,030,000
3,150,000
Fixed service charges
151,964
150,000
150,000
150,000
150,000
150,000
150,000
Emergency well surcharge
126,000
126,000
126,000
126,000
126,000
Penalties
52,053
60,000
54,000
60,000
60,000
60,000
60,000
Special Assessments
69,218
60,000
60,000
60,000
60,000
60,000
60,000
FEMA reimbursemsnt
14,293
JWC reimbursement
16,247
12,000
12,000
12,000
12,000
12,000
12,000
Investment Income
4,429
23,300
15,000
19,534
9,380
537
-10,375
Miscellaneous
54,115
57,000
58,500
59,000
59,000
59,000
59,000
State testing fee billed
49,797
50,000
50,000
50,000
50,000
50,000
50,000
Ownership in Joint Water Comm
211,392
214,935
254,802
463,724
71,279
77,834
29,495
TOTAL REVENUES
3,041,073
3,177,235
3,450,302
3,790,258
3,507,660
3,625,371
3,686,120
EXPENSES
Salaries & Wages
228,695
235,494
245,206
251,336
257,620
264,060
270,662
Fringe Benefits
83,689
89,084
97,280
102,144
107,251
112,614
118,244
JWC- Operations
1,840,727
1,964,229
1,881,517
2,075,766
2,133,887
2,193,636
2,255,058
JWC - Capital
229,500
358,225
424,670
772,873
118,799
129,723
49,158
JWC 2 cents/1,000 gal. fee
11,517
12,000
12,000
12,000
12,000
12,000
12,000
Professional/Contractual
90,750
97,755
97,336
100,256
103,264
106,362
109,553
Utilities
11,378
4,140
4,400
4,532
4,668
4,808
4,952
Repair & Maintenance
165,382
37,800
61,300
63,139
65,033
66,984
68,994
Supplies
42,227
50,500
52,900
54,487
56,122
57,805
59,539
Communications & Printing
1,460
3,500
3,500
3,605
3,713
3,825
3,939
Insurance & Training
11,398
12,703
14,375
14,806
15,250
15,708
16,179
Depreciation
183,574
183,470
187,691
195,000
200,000
210,000
220,000
Admin. Service Charge
117,472
118,451
128,955
132,179
135,483
138,870
142,342
Internal Loan Interest @2%
12,000
10,800
9,600
8,400
7,200
3,017,769
3,167,351
3,223,130
3,792,923
3,222,690
3,324,795
3,337,820
TOTAL EXPENSES
NET INCOME or -LOSS
23,304
9,884
227,172
-2,666
284,969
300,576
348,300
ENDING FUND BALANCE
7,421,6511
7,431,535
7,658,707
7,656,041
7,941,011
8,241,587
8,589,887
2,163,732
2,156,207
1,389,626
976,687
375,219
17,909
-345,827
CASH FLOW
Cash & Investments, Beg. of Year
Net income
23,304
9,884
227,172
-2,666
284,969
300,576
348,300
Add back Depreciation
183,574
183,470
187,691
195,000
200,000
210,000
220,000
Internal loan
600,000
-60,000
-60,000
-60,000
-60,000
-60,000
Deduct Capital Outlay
123,554
1,345,000
513,000
270,079
711,000
736,478
75,000
Ownership in Joint Water Comm
-211,392
-214,935
-254,802
-463,724
-71,279
-77,834
-29,495
Cash & Investments, End of Year
2,156,2071
1,389,6261
976,6871
375,2191
17,909
-345,827
57,978
4.05
$4.30
$4.50
$4.70
$4.90
$5.10
$5.30
Retail Rate per 1,000 gallons, Tier 1
Retail Rate per 1,000 gallons, Tier 2
4.45
$4.70
$4.90
$5.10
$5.30
$5.50
$5.70
Retail Rate per 1,000 gallons, Tier 3
4.85
$5.10
$5.30
$5.50
$5.70
$5.90
$6.10
Rate increase from prior year
2.11%
5.15%
3.92%
3.77%
3.64%
3.51%.
3.39%
Emergency well surcharge
1
$0.21
$0.211
$0.211
$0.211
$0.211
$0.21
Mpls Rate per 1,000 gallons 1
$2.571
$2.64
$2.731
$2.731
$2,731
$2.731
$2.73
11
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
00505 WATER UTILITY
4000 REVENUES AND EXPENDITURES
4001 REVENUES
4050 TOTAL SPECIAL ASSESSMENTS
4055 SPECIAL ASSESS - INCOME
4060 SPECIAL ASSESS - DELINQUENT
4070 SPECIAL ASSESS - PENALTIES
4075 SPECIAL ASSESS - INTEREST
4050 TOTAL SPECIAL ASSESSMENTS
4300 TOTAL FED INTERGOVERNMENTAL
4320 FEDERAL - FEMA DISASTER AID
4300 TOTAL FED INTERGOVERNMENTAL
4650 TOTAL CH. FOR SERV -ENTERPRISE
4655 UTILITY SALES
4660 UTILITY PENALTIES
4665 REIMBURSEMENT-JWC
4650 TOTAL CH. FOR SERV -ENTERPRISE
4800 TOTAL INVESTMENT EARNINGS
4805 INVESTMENT INCOME
4880 CHANGE IN F.V. OF INVESTMENTS
4800 TOTAL INVESTMENT EARNINGS
4900 TOTAL MISCELLANEOUS
4902 MISCELLANEOUS RECEIPTS
4915 REIMBURSEMENT -OTHER
4946 JWC- $.02/1000 GAL GEN/ADM FEE
4947 SALE OF METERS & PARTS
4948 STATE TESTING FEE BILLED
4955 CERTIFICATION FEES - UB
4900 TOTAL MISCELLANEOUS
5000 TOTAL OTHER FINANCING SOURCES
5003 NET INCOME FROM JOINT VENTURE
5040 GAIN ON DISPOSITION OF ASSETS
5000 TOTAL OTHER FINANCING SOURCES
N
4001 REVENUES
2011 2012
Actual Actual
Amount Amount
5,613
248
1,448,184-
4,433-
10,001-
12,660-
53,814-
45,781-
58,202-
62,626 -
CITY OF CRYSTAL
Budget Report
7/31/2013 2013
Prior YTD Actual
Actual Amount
162
6,121-
8,848- 19,576-
43,684- 43,684-
52,531- 69,218-
14,293-
14,293-
7/31/2014 2014 2015 2015
YTD Final Requested Approved
Actual Budget Budget Budget
6,926- 12,000- 15,000- 15,000-
40,531- 48,000- 45,000- 45,000-
47,457- 60,000- 60,000- 60,000-
8/6/2014 14:29:42
2,484,167-
2,720,583-
1,448,184-
2,569,529-
1,173,219-
2,910,000-
2,946,000-
2,946,000-
53,047-
57,437-
27,890-
52,053-
29,324-
60,000-
54,000-
54,000-
12,110-
12,344-
10,971-
16,247-
6,225-
12,000-
12,000-
12,000-
2,549,323-
2,790,363-
1,487,045-
2,637,830-
1,208,768-
2,982,000-
3,012,000-
3,012,000-
56,953-
40,061-
925
24,253-
15,683-
23,300-
15,000-
15,000-
14,844-
8,667
19,824
71,798-
31,394-
925
4,429-
15,683-
23,300-
15,000-
15,000-
10,916-
18,405-
6,667-
11,450-
6,919-
15,000-
12,000-
12,000-
3,740-
11,512-
12,691-
4,899-
11,517-
4,920-
12,000-
12,000-
12,000-
7,518-
4,821-
4,344-
8,574-
7,584-
6,000-
12,000-
12,000-
50,186-
49,531-
29,058-
49,797-
24,838-
50,000-
50,000-
50,000-
24,325-
22,995-
22,575-
35
24,000-
22,500-
22,500-
108,197-
108,443-
44,968-
103,912-
44,225-
107,000-
108,500-
108,500-
193,633-
159,919-
211,392-
254,802-
254,802-
7,333-
16,033-
17,100-
200,966-
159,919-
16,033-
228,492-
254,802-
254,802-
2,988,486-
3,152,745-
1,599,652-
3,058,174-
1,316,133-
3,172,300-
3,450,302-
3,450,302-
CITY OF CRYSTAL 8/6/2014 14:29:42
R5509BUD CY001V
Budget Report
Fiscal Period: 7 / 14
Level Of Rollup 6
2011 2012 713112013 2013 7/31/2014 2014 2015 2015
Actual Actual Prior YTD Actual YTD Final Requested Approved
Object Code / Description Amount Amount Actual Amount Actual Budget Budget Budget
6001 EXPENDITURES AND EXPENSES
6
00TOTAL SALARIES AND WAGES
3
6010 SALARIES/WAGES-REG EMPLOYEES
195,317
211,305
124,618
218,339
140,090
225,894
235,006
235,006
6015 OVERTIME -REGULAR EMPLOYEES
5,773
5,525
5,281
8,194
9,101
6,400
6,400
6,400
6050 SALARIES/WAGES-TEMP EMPLOYEES
2,141
1,907
1,569
2,140
2,670
3,200
3,800
3,800
6055 OVERTIME -TEMP EMPLOYEES
12
6
22
22
33
6060 DEMO REIMB FROM EDA/TIF FUNDS
2,198-
399-
6003 TOTAL SALARIES AND WAGES
201,044
218,343
131,490
228,695
151,893
235,494
245,206
245,206
6100 TOTAL EMPLOYEE BENEFITS
6105 S SEC / MEDICARE
14,803
15,820
9,463
16,474
11,044
18,015
18,758
18,758
6110 PERA-COORDINATED
14,577
15,100
8,769
15,775
10,816
16,841
18,105
18,105
6140 HEALTH INSURANCE
34,382
33,415
22,531
36,050
27,354
45,169
49,894
49,894
6142 HEALTH SAVINGS ACCOUNTS
1,995
2,650
2,386
3,818
3,655
6145 DENTAL INSURANCE
361
461
288
461
317
461
461
461
6150 LIFE INSURANCE
78
86
54
87
60
83
88
88
6155 RETIRE HLTH SAVINGS PLAN
2,324
2,380
720
2,766
792
2,584
2,946
2,946
6170 CLOTHING & CLOTHING ALLOW
773
802
551
879
665
900
840
840
6185 WORKERS COMP INSURANCE
4,226
4,722
2,910
5,054
3,939
5,031
6,188
6,188
6188 OPEB ANNUAL ADJUSTMENT
939
2,390
2,325
6195 COMPENSATED ABSENCES
882
3,695
6100 TOTAL EMPLOYEE BENEFITS
75,339
81,520
47,673
83,689
58,641
89,084
97,280
97,280
6200 TOTAL PROFESSIONAL SERVICES
6205 PROFESSIONAL SERVICES
8,663
8,038
5,732
8,842
5,239
12,000
12,000
12,000
6225 BANK CHARGES & CR CARD FEES
4,099
3,736
1,638
4,197
1,451
4,000
4,500
4,500
6200 TOTAL PROFESSIONAL SERVICES
12,762
11,774
7,370
13,039
6,690
16,000
16,500
16,500
6300 TOTAL CONTRACTUAL SERVICES
6305 CONTRACTUAL SERVICES
2,758
5,178
3,500
8,885
2,485
9,600
9,600
9,600
6320 LOGIS SERVICES
19,068
18,720
10,926
19,569
11,572
20,155
21,236
21,236
6365 WATER CHARGES -JWC
2,107,594
2,258,408
1,184,782
2,070,227
1,106,445
2,322,454
2,306,187
2,306,187
6366 WATER- ADDTL $.02/1000 GAL-JWC
11,512
12,691
4,899
11,517
4,920
12,000
12,000
12,000
6370 SERVICE CONN FEES - WATER
49,880
50,503
24,317
49,257
24,804
52,000
50,000
50,000
6300 TOTAL CONTRACTUAL SERVICES
2,190,812
2,345,500
1,228,425
2,159,455
1,150,226
2,416,209
2,399,023
2,399,023
6400 TOTAL UTILITIES
6405 ELECTRIC SERVICE
1,375
1,259
740
1,472
749
1,440
1,600
1,600
w 6410 GAS SERVICE
1,084
727
678
1,136
1,140
1,200
1,200
1,200
CITY OF CRYSTAL
8/6/2014 14:29:42
R5609BUD CY001V
Budget Report
Fiscal Period: 7 / 14
Level Of Rollup 6
2011
2012
7/31/2013
2013
7/31/2014
2014
2015
2015
Actual
Actual
Prior YTD
Actual
YTD
Final
Requested
Approved
Object Code / Description
Amount
Amount
Actual
Amount
Actual
Budget
Budget
Budget
294
349
165
329
80
400
400
400
6415 RUBBISH REMOVAL
8,145
8,440
14,754
1,100
1,200
1,200
6420 CITY UTILITY CHARGES
896
1,080
_
16,723
4,140
4,400
4,400
6400 TOTAL UTILITIES
3,648
3,414
9,728
11,378
6440 TOTAL REPAIR & MAINT SERVICES
379
1,200
1,200
1,200
6445 BUILDING R & M SERVICES
1,243
9
201
1,200
1,200
1,200
6450 EQUIPMENT R & M SERVICES
3,457
562
701
1,163
6455 VEHICLE R & M SERVICES
1,614
84
237
2,286
319
1,400
1,400
1,400
6466 WATER REPAIR - CONTRACTUAL
94,423
105,071
15,496
158,237
30,000
30,000
30,000
6470 SERVICE CONTRACTS
3,112
3,430
3,308
3,308
3,500
27,000
27,000
6440 TOTAL REPAIR & MAINT SERVICES
103,848
109,157
19,742
164,994
900
37,300
60,800
60,800
6480 TOTAL RENTALS
6495 RENTALS - MACHINERY & EQUIP
253
388
388
500
500
500
6480 TOTAL RENTALS
253
388
388
500
500
500
6500 TOTAL SUPPLIES
6505 OPERATING SUPPLIES
4,209
4,903
2,570
4,560
3,075
5,000
5,500
5,500
6525 BLDG REPAIR/MAINT SUPPLIES
85
220
599
599
77
1,000
1,000
1,000
6530 LANDSCAPE MAILS & SUPPLIES
634
500
500
500
6535 EQUIP MAINT SUPPLIES
1,056
2,185
689
811
1,315
4,000
4,000
4,000
6540 VEHICLE SUPPLIES
2,452
2,461
1,636
2,731
2,360
2,500
3,000
3,000
6545 MOTOR FUELS
10,314
10,169
4,347
11,542
5,811
10,600
12,000
12,000
6550 STREET MAINTENANCE MATERIALS
8,871
6,838
3,588
5,465
5,962
10,000
10,000
10,000
6555 SAFETY SUPPLIES
406
462
544
544
547
900
900
900
6575 UTILITY SYSTEM MAINT SUPPLIES
16,391
1,635-
6,298
15,974
10,482
16,000
16,000
16,000
6500 TOTAL SUPPLIES
43,785
26,235
20,271
42,227
29,628
50,500
52,900
52,900
6600 TOTAL COMMUNICATIONS
6605 POSTAGE
4,953
1,528
1,500
1,500
1,500
6610 PHONE SERVICES
389
509
382
642
333
00
6620 DELIVERY CHARGES
11
11
100
100
10000
1
1 100
6600 TOTAL COMMUNICATIONS
5,352
2,047
382
642
333
2,300
2,300
2,300
6650 TOTAL PRINTING AND ADVERTISING
6655 PRINTING - NEWSLETTERS
294
453
544
642
428
600
600
600
6660 PRINTING - NOTICES/ORDINANCES
189
176
176
600
600
600
6650 TOTAL PRINTING AND ADVERTISING
483
453
719
818
428
1,200
1,200
1,200
6700 TOTAL INSURANCE
R6509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
CITY OF CRYSTAL
Budget Report
2012
2011
2013
Actual
Object Code / Description
Amount
6705 INSURANCE
7,172
6700 TOTAL INSURANCE
7,172
6800 TOTAL MISCELLANEOUS
Final
6810 TRAINING AND TRAVEL
1,640
6820 DUES AND SUBSCRIPTIONS
1,736
6830 LICENSES, PERMITS AND TAXES
823
6840 BOOKS AND PUBLICATIONS
131
6870 BAD DEBT - UB BANKRUPTCIES
4,036
6800 TOTAL MISCELLANEOUS
8,366
6900 TOTAL CAPITAL OUTLAY
4,803
7000 TOTAL DEPRECIATION
4,975
7005 DEPRECIATION
3,683
7011 DEPR-BLDGS & STRUCTURES
3,754
7015 DEPR-IMPROVE OTHER THAN BLDGS
4,975
7020 DEPR-MACHINERY & EQUIPMENT
110,120
7025 DEPR-OFFICE EQUIP & FURNITURE
5,858
7030 DEPR-VEHICLES & TRAILERS
7,881
7035 DEPR-INFRA-UTILITY SYSTEMS
31,201
7000 TOTAL DEPRECIATION
158,814
7100 TOTAL DEBT SERVICE
659
7120 INTEREST EXPENSE
1,000
7100 TOTAL DEBT SERVICE
269
7180 TOTAL INTERFUND SERVICES USED
866
7181 ADMIN SERV CHARGE BY GEN FUND
118,913
7180 TOTAL INTERFUND SERVICES USED
118,913
7200 TOTAL OTHER FINANCING USES
7220 LOSS ON DISPOSITION OF ASSETS
30
7200 TOTAL OTHER FINANCING USES
100
7400 TOTALTRANSFERS OUT
1,366
7412 TRANSFER OUT -GENERAL FUND
1,390
7400 TOTAL TRANSFERS OUT
4,000
rr
6001 EXPENDITURES AND EXPENSES
2,930,591
CITY OF CRYSTAL
Budget Report
2012
7/31/2013
2013
7/31/2014
2014
2015
2015
Actual
Prior YTD
Actual
YTD
Final
Requested
Approved
Amount
Actual
Amount
Actual
Budget
Budget
Budget
7,599
3,683
7,365
2,402
4,803
4,975
4,975
7,599
3,683
7,365
2,402
4,803
4,975
4,975
1,578
606
1,291
1,819
2,000
3,500
3,500
453
408
408
659
1,000
1,000
1,000
269
601
866
231
800
800
800
78
78
30
100
100
100
1,366
499
1,390
563
4,000
4,000
4,000
3,745
2,114
4,033
3,301
7,900
9,400
9,400
8/6/2014 14:29:42
107,142
107,023
3,754
3,754
3,884
1,656
1,656
850
120,026
120,026
120,018
120,018
120,018
5,858
5,858
5,858
14,000
14,000
7,881
7,881
4,530
3,618
3,618
35,119
46,055
48,330
48,399
48,399
172,637
107,142
183,574
107,023
183,470
187,691
187,691
12,000
12,000
12,000
12,000
112,320
58,736
117,472
112,320
58,736
117,472
74,887
74,887
59,226
118,451
128,955
128,955
59,226
118,451
128,955
128,955
3,094,744
1,637,862
3,092,654
1,587,414
3,167,351
3,223,130
3,223,130
8
8/6/2014 14:29:42
CITY OF CRYSTAL
R5509BUD CY001V
Fiscal Period: 7 / 14
Budget Report
Level Of Rollup 6
2011
2012
7/31/2013 2013
7/31/2014
2014 2015
2015
Actual
Actual
Prior YTD Actual
YTD
Final Requested
Approved
Object Code / Description
Amount
Amount
Actual Amount
Actual
Budget Budget
Budget
4000 REVENUES AND EXPENDITURES
57,895-
58,001-
38,210 34,481
271,281
4,949- 227,172-
227,172-
00505 WATER UTILITY
57,895-
58,001-
38,210 34,481
271,281
4,949- 227,172-
227,172-
8
8/6/2014 14:29:42
Sewer Utility Fund — 510
Profile and Budget Summary
The Sanitary Sewer Utility manages the collection and pumping of sanitary sewage
through a system of sewer lines and lift stations. Sewage is pumped through large
interceptor lines to waste treatment plants owned by the Metropolitan Council
Environmental Services in St. Paul. Fees paid by the City to the Metropolitan Council
Environmental Services for its sewage treatment services exceed 60% of the sewer
utility fund's operating budget. The cost of maintaining 87 miles of local sewer lines and
7 lift stations is the rest of the budget.
Personnel Expenses
This table illustrates the personnel that are charged to this department in full time
equivalents (F.T.E.):
2013 Actual 2014 Budget 2015 Budget
Utilities Superintendent
0.40
0.40
0.40
Maintenance II
2.40
2.40
2.40
Seasonal part-time maintenance
0.13
0.13
0.13
PW administrative assistant
0.24
0.24
0.24
Utility billing specialist
0.40
0.40
0.40
Payroll/utility billing specialist
0.40
0.40
0.40
The Water, Sewer and Storm Drainage Funds are supported by the same personnel
with personnel costs being allocated 40% to Water, 40% to Sewer and 20% to Storm
Drainage.
Staff
These personnel are supervised or work in this department, although part of their
personnel expenses may be charged to another department in which they also work.
• Utilities Superintendent (1): Supervisory work in directing the activities of the three
Utilities. This position is responsible for the overall maintenance and operation of the
City's Utilities infrastructure, including the operation of 7 sanitary sewer lift station and
a 24 hour computer based monitoring and control system.
• Maintenance II (6): Maintains sanitary sewer lines and forcemains by jetting, root
cutting, and general repair work; maintains sewer lift stations and control systems;
maintain related heavy equipment and vehicles; be available to work on-call nights
and weekends.
• Public Works Administrative Assistant (0.6): Handles voice, email and mail
communications for the department, prepares data and spreadsheets, copies and
files documents and assists in setting up public meetings.
• Utility Billing Specialist (1): Processes utility billing including meter readings,
monthly billings, payments, ownership changes, meter changes and annual
assessment of delinquent accounts and provides customer service to utility
customers.
17
• Payroll/Utility Billing Specialist (1): Processes bi-weekly payrolls for employees.
Acts as the backup to utility billing, scans daily utility payments into billing system,
and provides customer service to utility customers.
Funding Sources
The Sewer Fund is supported by sewer service fees.
2015 Goals and Objectives
• Continue to reduce the amount of infiltration and inflow (I&I) that enters the sanitary
sewer collection system including ground water, storm water, and other non -sewage
water. This is accomplished by using the cured in place pipe (CIPP) relining
process.
Budget Highlights
Line Item/Description
Amount
Discussion
6375 / Sewage disposal
$1,350,000
Sewage treatment fee paid to the
charges — Metro Council
Metropolitan Council Environment Services.
Environmental Services
This is influenced by the MCES operating
costs and the amount of infiltration & inflow.
7412 / Transfer out to
$128,955
Cost for employees in the Administration,
General Fund
Engineering & Finance departments who
are charged to the General Fund but spend
part of their time supporting the Sewer
Fund
Sewer Rates
The residential sewer rates will increase in 2015 to $50.00 per quarter, up from the
$48.60 per quarter that is in effect for 2014. Commercial sewer rates will also increase
to $2.21 per unit of water as compared with the $2.15 per unit of water that is in effect
for 2014.
18
SEWER UTILITY RATE STUDY
2015 Requested Budget with $300,000 Loan to Water Fund
PROFIT & LOSS
2013
2014
2015
2016
20171
2018
2019
REVENUES
Billing Revenues
Delinquent Penalties
Investment Income
Internal Loan Intererst @ 2%
Miscellaneous
TOTAL REVENUES
1,904,202
35,337
9,033
2,569
1,960,300
37,000
38,000
6,000
2,017,250
36,000
28,000
6,000
3,600
2,080,328
39,526
42,123
5,400
7,200
2,142,405
40,706
41,752
4,800
7,200
2,204,483
41,885
36,134
4,200
7,200
2,266,560
43,065
22,661
3,600
7,200
1,973,327
2,041,300
2,090,850
2,174,577
2,236,862
2,293,902
2,343,085
EXPENSES
Salaries & Wages
Fringe Benefits
MCES Disposal Charges
Professional/Contractual
228,695
83,583
1,270,154
34,770
235,494
89,084
1,319,193
32,905
245,206
97,280
1,350,000
34,016
251,336
102,144
1,383,750
35,036
257,620
107,251
1,418,344
36,088
264,060
112,614
1,453,802
37,170
270,662
118,244
1,490,147
38,285
Utilities
Repair & Maintenance
Supplies
Communications & Printing
Insurance & Training
Depreciation
Admin. Service Charge
TOTAL EXPENSES
21,932
17,650
37,728
1,433
9,253
104,994
117,472
21,200
20,900
55,550
2,850
23,086
108,691
118,451
23,600
20,400
58,950
2,850
29,630
137,086
128,955
24,308
21,012
60,719
2,936
30,519
130,000
132,179
25,037
21,642
62,540
3,024
31,434
140,000
135,483
25,788
22,292
64,416
3,114
32,378
150,000
138,870
26,562
22,960
66,349
3,208
33,349
160,000
142,342
1,927,664
2,027,404
2,127,973
2,173,938
2,238,463
2,304,505
2,372,109
NET INCOME or -LOSS
45,663
13,896
-37,123
638
-1,601
-10,603
-29,023
ENDING FUND BALANCE
7,487,049
7,500,9451
7,463,822
7,464,460
7,462,860
7,452,257
7,423,233
4,477,742
45,663
104,994
24,399
4,622,938
13,896
108,691
1,128,000
-300,000
3,317,525
-37,123
137,086
1,000,110
30,000
2,447,378
638
130,000
812,447
30,000
1,795,569
-1,601
140,000
391,000
30,000
1,572,969
-10,603
150,000
887,006
30,000
855,360
-29,023
160,000
360,000
30,000
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Add back Depreciation
Deduct Capital Outlay
Water Fund internal loan
Cash & Investments, End of Year
4,622,938
3,317,525
2,447,378
1,795,569
1,572,9691
855,360
656,336
Commercial metered rate/1,000 gal
Standard residential rate/quarter
Senior residential rate/quarter
Rate increase from prior year
$2.07
$46.80
$37.91
1.30%1
$2.15
$48.60
$39.37
3,86%1
$2.21
$50.00
$40.50
2.87%
$2.27
$51.50
$41.71
3.00%
$2.34
$53.00
$42.93
2.91%,
$2.41
$54.50
$44.14
2.83%
$2.47
$56.00
$45.36
2.75%
19
4320
CITY OF CRYSTAL 8/6/2014 14:29:42
R5509BUD CY001V
_
Budget Report
Fiscal Period: 7 / 14
Level Of Rollup 6
6003 TOTAL SALARIES AND WAGES
4300
2011 2012 7/31/2013 2013 7/31/2014 2014 2015 2015
Actual Actual Prior YTD Actual YTD Final Requested Approved
Object Code / Description
Amount Amount Actual Amount Actual Budget Budget Budget
00510 SEWER UTILITY
195,317
4000 REVENUES AND EXPENDITURES
TOTAL CH. FOR SERV -ENTERPRISE
4001 REVENUES
118,602
4300 TOTAL FED INTERGOVERNMENTAL
235,006
4320
FEDERAL - FEMA DISASTER AID
_
5,086-
6003 TOTAL SALARIES AND WAGES
4300
TOTAL FED INTERGOVERNMENTAL
5,086-
6010 SALARIES/WAGES-REG EMPLOYEES
195,317
4650
TOTAL CH. FOR SERV -ENTERPRISE
218,339
118,602
225,894
235,006
235,006
6015 OVERTIME -REGULAR EMPLOYEES
5,773
5,525
4655
UTILITY SALES
1,931,083-
1,936,762-
1,139,978-
1,955,517-
989,923-
2,012,300-
2,069,250-
2,069,250-
4660
UTILITY PENALTIES
36,371-
35,792-
20,454-
35,337-
21,175-
37,000-
36,000-
36,000-
4695
CREDIT- SR/DISABLED DISCOUNT
47,711
45,208
26,749
45,454
23,223
46,000
46,000
46,000
4698
CREDIT - SENIOR RENTAL REBATE
6,579
7,620 _
5,827
5,861
7,210
6,000
6,000
6,000
4650
TOTAL CH. FOR SERV -ENTERPRISE
1,913,165-
1,919,725-
1,127,855-
1,939,539-
980,666-
1,997,300-
2,053,250-
2,053,250-
4800
TOTAL INVESTMENT EARNINGS
4805
INVESTMENT INCOME
90,039-
69,059-
1,893
49,465-
33,483-
38,000-
28,000-
28,000-
4810
INTEREST- INTERNAL FUNDS
6,000-
6,000-
4880
CHANGE IN F.V. OF INVESTMENTS
23,468-
14,941
40,432
4800
TOTAL INVESTMENT EARNINGS
113,507-
54,118-
1,893
9,033-
33,483-
38,000-
34,000-
34,000-
4900
TOTAL MISCELLANEOUS
4902
MISCELLANEOUS RECEIPTS
11,558-
3,388-
904-
2,569-
186-
6,000-
3,600-
3,600-
4900
TOTAL MISCELLANEOUS
11,558-
3,388-
904-
2,569-
186-
6,000-
3,600-
3,600-
5000
TOTAL OTHER FINANCING SOURCES
5040
GAIN ON DISPOSITION OF ASSETS
7,333-
16,033-
17,100-
5000
TOTAL OTHER FINANCING SOURCES
7,333-
16,033-
17,100-
4001
REVENUES
2,045,563-
1,977,231-
1,142,900-
1,973,327-
1,014,335-
2,041,300-
2,090,850-
2,090,850-
6001 EXPENDITURES AND EXPENSES
6003 TOTAL SALARIES AND WAGES
6010 SALARIES/WAGES-REG EMPLOYEES
195,317
211,305
124,618
218,339
118,602
225,894
235,006
235,006
6015 OVERTIME -REGULAR EMPLOYEES
5,773
5,525
5,281
8,194
8,705
6,400
6,400
6,400
6050 SALARIES/WAGES-TEMP EMPLOYEES
2,141
1,907
1,569
2,140
1,720
3,200
3,800
3,800
6055 OVERTIME -TEMP EMPLOYEES
12
6
22
22
33
6060 DEMO REIMB FROM EDA/TIF FUNDS
2,198-
399-
6003 TOTAL SALARIES AND WAGES
201,044
218,343
131,490
228,695
129,060
235,494
245,206
245,206
N
6100 TOTAL EMPLOYEE BENEFITS
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
6105 S SEC / MEDICARE
6110 PERA-COORDINATED
6140 HEALTH INSURANCE
6142 HEALTH SAVINGS ACCOUNTS
6145 DENTAL INSURANCE
6150 LIFE INSURANCE
6155 RETIRE HLTH SAVINGS PLAN
6170 CLOTHING & CLOTHING ALLOW
6185 WORKERS COMP INSURANCE
6188 OPEB ANNUAL ADJUSTMENT
6195 COMPENSATED ABSENCES
6100 TOTAL EMPLOYEE BENEFITS
6200 TOTAL PROFESSIONAL SERVICES
6205 PROFESSIONAL SERVICES
6225 BANK CHARGES & CR CARD FEES
6200 TOTAL PROFESSIONAL SERVICES
6300 TOTAL CONTRACTUAL SERVICES
6305 CONTRACTUAL SERVICES
6320 LOGIS SERVICES
6375 SEWAGE DISPOSAL CHARGES - MCES
6300 TOTAL CONTRACTUAL SERVICES
6400 TOTAL UTILITIES
6405 ELECTRIC SERVICE
6410 GAS SERVICE
6415 RUBBISH REMOVAL
6420 CITY UTILITY CHARGES
6400 TOTAL UTILITIES
6440 TOTAL REPAIR & MAINT SERVICES
6445 BUILDING R & M SERVICES
6450 EQUIPMENT R & M SERVICES
6455 VEHICLE R & M SERVICES
6460 STREET R & M SERVICES
6467 SEWER REPAIR - CONTRACTUAL
6468 LIFT STAT REPAIR - CONTRACTUAL
N 6470 SERVICE CONTRACTS
6440 TOTAL REPAIR & MAINT SERVICES
8/6/2014 14:29:42
7/31/2014
2014
CITY OF CRYSTAL
2015
YTD
Budget Report
2011
2012
7/31/2013
2013
Actual
Actual
Prior YTD
Actual
Amount
Amount
Actual
Amount
14,803
15,820
9,463
16,474
14,577
15,100
8,769
15,775
34,382
33,570
22,531
36,050
1,995
2,650
2,386
3,818
361
461
288
461
78
86
54
87
2,324
2,380
720
2,766
773
802
22
773
4,226
4,722
2,910
5,054
939
2,390
519
2,325
882
3,695
1,340
3,150
75,339
81,675
47,143
83,583
2,342
1,729
955
6,057
253
444
308
614
2,595
2,173
1,264
6,671
2,227
5,178
4,203
8,530
19,068
18,720
10,926
19,569
1,279,669
1,246,377
846,769
1,270,154
1,300,963
1,270,275
861,899
1,298,253
19,912
15,381
10,562
18,930
1,519
1,076
985
1,649
294
349
165
329
894
1,126
728
1,023
22,619
17,932
12,440
21,932
2,664
1,000
8,137
10,000
286
3,518
1,390
1,996
1,485
65
30
2,079
3,767
10,471
9,365
300
19,900
5,084
522
13,121
112
224
111
8,314
19,362
1,941
17,607
8/6/2014 14:29:42
7/31/2014
2014
2015
2015
YTD
Final
Requested
Approved
Actual
Budget
Budget
Budget
9,387
18,015
18,758
18,758
9,230
16,841
18,105
18,105
23,209
45,169
49,894
49,894
3,101
269
461
461
461
51
83
88
88
672
2,584
2,946
2,946
900
840
840
3,345
5,031
6,188
6,188
49,263
89,084
97,280
97,280
822
2,400
2,400
2,400
519
750
780
780
1,340
3,150
3,180
3,180
2,485
9,600
9,600
9,600
11,572
20,155
21,236
21,236
879,462
1,319,193
1,350,000
1,350,000
893,519
1,348,948
1,380,836
1,380,836
11,787
18,000
20,000
20,000
1,535
1,600
1,700
1,700
80
400
400
400
531
1,200
1,500
1,500
13,932
21,200
23,600
23,600
1,200
1,200
1,200
1,228
1,500
1,500
1,500
1,000
1,000
1,000
1,000
1,000
1,000
8,137
10,000
10,000
10,000
5,000
5,000
5,000
200
200
200
9,365
19,900
19,900
19,900
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
6480 TOTAL RENTALS
6495 RENTALS - MACHINERY & EQUIP
6480 TOTAL RENTALS
6500 TOTAL SUPPLIES
6505 OPERATING SUPPLIES
6525 BLDG REPAIR/MAINT SUPPLIES
6530 LANDSCAPE MAILS & SUPPLIES
6535 EQUIP MAINT SUPPLIES
6540 VEHICLE SUPPLIES
6545 MOTOR FUELS
6550 STREET MAINTENANCE MATERIALS
6555 SAFETY SUPPLIES
6575 UTILITY SYSTEM MAINT SUPPLIES
6580 SEWER LINE REPAIR SUPPLIES
6585 LIFT STATION REPAIR SUPPLIES
6500 TOTAL SUPPLIES
6600 TOTAL COMMUNICATIONS
6605 POSTAGE
6610 PHONE SERVICES
6600 TOTAL COMMUNICATIONS
6650 TOTAL PRINTING AND ADVERTISING
6690 ADVERTISING -GENERAL
6650 TOTAL PRINTING AND ADVERTISING
6700 TOTAL INSURANCE
6705 INSURANCE
6700 TOTAL INSURANCE
6800 TOTAL MISCELLANEOUS
6810 TRAINING AND TRAVEL
6820 DUES AND SUBSCRIPTIONS
6830 LICENSES, PERMITS AND TAXES
6840 BOOKS AND PUBLICATIONS
6870 BAD DEBT - UB BANKRUPTCIES
N 6800 TOTAL MISCELLANEOUS
N
7,504
7,377
CITY OF CRYSTAL
6,325
7,504
Budget Report
3,163
2011
2012
7/31/2013
2013
Actual
Actual
Prior YTD
Actual
Amount
Amount
Actual
Amount
23
62
43
43
78
2,164
43
43
3,622
5,292
1,340
3,281
105
167
472
472
3,849
5,379
1,006
1,588
1,053
2,895
971
2,062
10,314
10,169
4,347
11,542
18,436
1,228
2,000
274
393
412
524
524
21,876
13,453
150
11,474
1,007
2,904
2,715
6,512
42,221
41,900
11,525
37,728
4,878
1,482
896
1,016
752
1,433
5,774
2,498
752
1,433
7,504
7,377
3,163
6,325
7,504
7,377
3,163
6,325
2,005
1,731
1,240
1,885
40
370
150
150
51
116
23
23
62
78
572
78
2,164
1,155
112
792
4,322
3,450
1,525
2,928
7131/2014
2014
YTD
Final
Actual
Budget
500
1,000
500
1,000
1,839
6,000
68
1,500
200
200
3,670
6,500
806
2,500
5,742
10,600
572
3,000
322
750
17,771
18,000
2,500
2,500
5,579
4,000
36,368
55,550
1,500
1,500
925
1,100
925
2,600
250
250
250
250
9,218
18,436
9,218
18,436
2,607
2,000
96
600
80
150
100
100
208
1,800
2,991
4,650
8/6/2014 14:29:42
2015
2015
Requested
Approved
Budget
Budget
500
500
500
500
6,000
6,000
1,500
1,500
200
200
6,500
6,500
2,500
2,500
12,000
12,000
4,000
4,000
750
750
18,000
18,000
2,500
2,500
5,000
5,000
58,950
58,950
1,500
1,500
1,100
1,100
2,600
2,600
250
250
250
250
23,480
23,480
23,480
23,480
3,500
3,500
600
600
150
150
100
100
1,800
1,800
6,150
6,150
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
6900 TOTAL CAPITAL OUTLAY
6920 MACHINERYAND EQUIPMENT
6935 INFRA- UTILITY SYSTEMS
6900 TOTAL CAPITAL OUTLAY
7000 TOTAL DEPRECIATION
7005 DEPRECIATION
7011 DEPR-BLDGS & STRUCTURES
7020 DEPR-MACHINERY & EQUIPMENT
7026 DEPR-SOFTWARE
7030 DEPR-VEHICLES&TRAILERS
7035 DEPR-INFRA-UTILITY SYSTEMS
7000 TOTAL DEPRECIATION
7180 TOTAL INTERFUND SERVICES USED
7181 ADMIN SERV CHARGE BY GEN FUND
7180 TOTAL INTERFUND SERVICES USED
7200 TOTAL OTHER FINANCING USES
7220 LOSS ON DISPOSITION OF ASSETS
7200 TOTAL OTHER FINANCING USES
7400 TOTAL TRANSFERS OUT
7412 TRANSFER OUT -GENERAL FUND
7400 TOTAL TRANSFERS OUT
6001 EXPENDITURES AND EXPENSES
4000 REVENUES AND EXPENDITURES
00510 SEWER UTILITY
N
W
8/6/2014 14:29:42
59,226
118,451
CITY OF CRYSTAL
128,955
59,226
118,451
128,955
128,955
Budget Report
1,928,975 1,874,699 1,197,679 1,927,664 1,268,743
2,027,404
2011
2012
7/31/2013 2013
7/31/2014
2014
2015
2015
Actual
Actual
Prior YTD Actual
YTD
Final
Requested
Approved
Amount
Amount
Actual Amount
Actual
Budget
Budget
Budget
5,503
131
5,503
131
60,256
63,406
3,681
3,681
3,681
3,810
3,677
3,677
20,785
20,168
20,117
18,028
30,204
30,204
4,000
4,000
7,880
7,880
7,880
4,530
7,507
7,507
107,022
65,663
72,115
82,323
_ 91,698
91,698
139,368
97,392
60,256 103,794
63,406
108,691
137,086
137,086
118,913
112,320
58,736 117,472
118,913
112,320
58,736 117,472
1,200
1,200
8/6/2014 14:29:42
59,226
118,451
128,955
128,955
59,226
118,451
128,955
128,955
1,928,975 1,874,699 1,197,679 1,927,664 1,268,743
2,027,404
2,127,973
2,127,973
116,587- 102,532- 54,779 45,663- 254,408
13,896-
37,123
37,123
116,587- 102,532- 54,779 45,663- 254,408
13,896-
37,123
37,123
Storm Drainage Utility Fund — 515
Profile and Budget Summary
The Storm Drainage Fund provides for the operation, maintenance, and improvement
of the storm drainage system. Federal and State mandates require the City to
undertake projects to better handle the runoff from large storms and to improve the
quality of water entering local lakes and streams. The City works closely with both
the Shingle Creek and Bassett Creek Watershed Management Organizations.
Personnel Expenses
This table illustrates the personnel that are charged to this department in full time
equivalents (F.T.E.):
Staff
These personnel are supervised or work in this department, although part of their
personnel expenses may be charged to another department in which they also work.
• Utilities Superintendent (1): Supervisory work in directing the activities of the three
Utilities. This position is responsible for the overall maintenance and operation of
the City's Utilities infrastructure, including the operation of the Gaulke Pond
stormwater lift station, cleaning water quality manholes, and maintaining the
ponds, rain gardens, and collection system throughout the city.
• Maintenance II (6): Maintains lift station, storm drains, inlets, outfalls and road
crossings; maintains ponds, rain gardens, and North Branch Bassett Creek;
operates and maintains various trucks & equipment and is available to work on-call
nights & weekends.
• Public Works Administrative Assistant (0.6): Handles voice, email & mail
communications for department prepares data & spreadsheets, copies & files
documents and assists in setting up public meetings.
• Utility Billing Specialist (1): Processes utility billing including meter readings,
monthly billings, payments, ownership changes, meter changes and annual
assessment of delinquent accounts and provides customer service to utility
customers.
24
2013 Actual
2014 Budget
2015 Budget
Utilities Superintendent
0.20
0.20
0.20
Maintenance II
1.20
1.20
1.20
Seasonal part-time maintenance
0.57
0.57
0.57
PW administrative assistant
0.12
0.12
0.12
Utility billing specialist
0.20
0.20
0.20
Payroll/utility billing specialist
0.20
0.20
0.20
The Water, Sewer and Storm Drainage Funds are supported by the same personnel
with personnel costs being allocated
40% to Water, 40% to Sewer and 20% to Storm
Drainage.
Staff
These personnel are supervised or work in this department, although part of their
personnel expenses may be charged to another department in which they also work.
• Utilities Superintendent (1): Supervisory work in directing the activities of the three
Utilities. This position is responsible for the overall maintenance and operation of
the City's Utilities infrastructure, including the operation of the Gaulke Pond
stormwater lift station, cleaning water quality manholes, and maintaining the
ponds, rain gardens, and collection system throughout the city.
• Maintenance II (6): Maintains lift station, storm drains, inlets, outfalls and road
crossings; maintains ponds, rain gardens, and North Branch Bassett Creek;
operates and maintains various trucks & equipment and is available to work on-call
nights & weekends.
• Public Works Administrative Assistant (0.6): Handles voice, email & mail
communications for department prepares data & spreadsheets, copies & files
documents and assists in setting up public meetings.
• Utility Billing Specialist (1): Processes utility billing including meter readings,
monthly billings, payments, ownership changes, meter changes and annual
assessment of delinquent accounts and provides customer service to utility
customers.
24
• Payroll/Utility Billing Specialist (1): Processes bi-weekly payrolls for employees.
Acts as the backup to utility billing, scans daily utility payments into billing system,
and provides customer service to utility customers.
Funding Sources
The Storm Drainage Fund is supported by storm drainage service fees.
2015 Goals and Objectives
• Completion of the MAC Park 639W water quality channel project.
• Begin the design of the storm drainage collection system upgrades in the Phase
14 North Lions Park Street Reconstruction Project Area, to be built in 2015.
Budget Highlights
Line Item/Description
Amount
Discussion
7412 / Transfer out to
$34,700
Cost for employees in the Administration,
General Fund
Engineering & Finance departments who
are charged to the General Fund but
spend part of their time supporting the
Storm Drainage Fund
7430 / Transfer out —
$68,000
Transfer pays 40% of alley improvement
Permanent Improvement
projects since the projects improve
Revolving Fund
draina a of storm water
Storm Drainage Rates
The residential storm drainage rates will increase from the $11.70 per quarter that is
in effect for 2014 to $12.60 per quarter in 2015. Commercial storm drainage rates
will increase from $292.50 per acre in 2014 to $315.00 per acre in 2015.
25
STORM DRAINAGE UTILITY RATE STUDY
2015 Requested Budget
PROFIT & LOSS
2013
2014
2015
2016
2017
2018
2019
REVENUES
Billing Revenues
Delinquent Penalties
Bassett Creek Watershed
707,955
9,049
835,000
760,500
10,400
819,000
9,800
877,500
10,530
936,000
11,232
994,500
11,934
650,000
1,053,000
12,636
Investment Income
TOTAL REVENUES
1,269
100
300
6,831
-13,353
-5,748
-17,705
1,553,273
771,000
829,100
894,861
933,879
1,650,686
1,047,931
EXPENSES
Salaries & Wages
Fringe Benefits
Professional/Contractual
121,368
44,160
105,526
134,147
46,337
34,177
137,683
50,386
34,718
140,437
52,905
35,760
143,245
55,551
36,832
146,110
58,328
37,937
149,033
61,244
39,075
Utilities
Repair & Maintenance
Storm water pond dredging
Supplies
Communications & Printing
Insurance, Training & Dues
Depreciation
Admin. Service Charge
6,503
3,794
34,793
369
57,023
292,012
31,610
6,400
3,000
17,450
1,250
61,414
276,539
31,874
7,020
4,500
18,750
1,250
64,283
324,570
34,700
7,231
4,635
75,000
19,313
1,288
66,211
330,000
35,394
7,448
4,774
19,892
1,326
68,198
340,000
36,102
7,671
4,917
80,000
20,489
1,366
70,244
350,000
36,824
7,901
5,065
21,103
1,407
72,351
360,000
37,560
Transfers to other funds
49,594
63,200
68,000
60,000
TOTAL EXPENSES
746,752
675,788
745,860
828,173
713,368
813,886
754,740
NET INCOME or -LOSS
806,521
95,212
83,240
66,688
220,512
836,800
293,191
FUND BALANCE - ENDING
8,071,916
8,167,128
8,250,368
8,233,816
8,470,880
9,070,616
8,764,071
657,240
806,521
292,012
1,200,038
394,514
95,212
276,539
150,000
616,265
83,240
324,570
682,534
341,541
66,688
330,000
1,272,336
-534,107
220,512
340,000
218,000
-191,595
836,800
350,000
1,585,376
-590,171
293,191
360,000
0
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Add back Depreciation
Deduct Capital Outlay
Cash & Investments, End of Year
394,514
616,2651
341,541
-534,107
-191,595
-590,171
63,020
Commercial & multi -residential
rate per acre per quarter
Standard residential rate/quarter
Rate increase from prior year
$270.00
$10.80
5.88%1
$292.50
$11.70
8.33%
$315.00
$12.60
7.69%
$337.50
$13.50
7.14%
$360.00
$14.40
6.67%
$382.50
$15.30
6.25%
$405.00
$16.20
5.88%
M
R5609BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
2011 2012
Actual Actual
Amount Amount
00515 STORM DRAINAGE UTILITY
819,000-
4000 REVENUES AND EXPENDITURES
4390 TOTAL OTHER INTERGOVERNMENTAL
4001 REVENUES
1,695-
4300 TOTAL FED INTERGOVERNMENTAL
770,900-
4320 FEDERAL - FEMA DISASTER AID
828,800-
4300 TOTAL FED INTERGOVERNMENTAL
100-
4345 TOTAL STATE INTERGOVERNMENTAL
4655 UTILITY SALES
4347 STATE - MISCELLANEOUS
347,404-
4345 TOTAL STATE INTERGOVERNMENTAL
347,404-
4390 TOTAL OTHER INTERGOVERNMENTAL
8,971-
CITY OF CRYSTAL 8/6/2014 14:29:42
Budget Report
7/31/2013 2013 7/31/2014 2014 2015 2015
Prior YTD Actual YTD Final Requested Approved
Actual Amount Actual Budget Budget Budget
2,642-
2,642-
4393 LOCAL - MISCELLANEOUS
760,500-
1,695-
819,000-
5,958-
4390 TOTAL OTHER INTERGOVERNMENTAL
9,800-
1,695-
381,847-
770,900-
4650 TOTAL CH. FOR SERV -ENTERPRISE
828,800-
3,471-
100-
300-
4655 UTILITY SALES
644,038-
667,073-
413,519-
707,955-
4660 UTILITY PENALTIES
8,971-
9,193-
5,212-
9,049-
4650 TOTAL CH. FOR SERV -ENTERPRISE
653,009-
676,265-
418,730-
717,005-
4800 TOTAL INVESTMENT EARNINGS
4805 INVESTMENT INCOME
29,385-
18,139-
250
6,951-
4880 CHANGE IN F.V. OF INVESTMENTS
7,659-
3,924
5,682
4800 TOTAL INVESTMENT EARNINGS
37,044-
14,215-
250
1,269-
4900 TOTAL MISCELLANEOUS
4902 MISCELLANEOUS RECEIPTS
3,752-
1,354-
5,240-
4900 TOTAL MISCELLANEOUS
3,752-
1,354-
5,240-
5000 TOTAL OTHER FINANCING SOURCES
5040 GAIN ON DISPOSITION OF ASSETS
7,333-
1,404-
16,033- _
17,100-
5000 TOTAL OTHER FINANCING SOURCES
7,333-
1,404-
16,033-
17,100-
5095 TOTAL CAPITAL CONTRIBUTIONS
5096 CAPITAL CONTRIBUTIONS
590,656-
251,239-
1,550,646-
5095 TOTAL CAPITAL CONTRIBUTIONS
590,656-
251,239-
1,550,646-
4001 REVENUES
1,639,199-
946,173-
434,514-
2,293,902-
N
v
6001 EXPENDITURES AND EXPENSES
375,890-
760,500-
819,000-
819,000-
5,958-
10,400-
9,800-
9,800-
381,847-
770,900-
828,800-
828,800-
3,471-
100-
300-
300-
3,471-
100-
300-
300-
11,612-
11,612-
396,931-
771,000- 829,100- 829,100-
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
6003 TOTAL SALARIES AND WAGES
6010 SALARIES/WAGES-REG EMPLOYEES
6015 OVERTIME -REGULAR EMPLOYEES
6050 SALARIES/WAGES-TEMP EMPLOYEES
6055 OVERTIME -TEMP EMPLOYEES
6060 DEMO REIMB FROM EDA/TIF FUNDS
6003 TOTAL SALARIES AND WAGES
6100 TOTAL EMPLOYEE BENEFITS
6105 S SEC / MEDICARE
6110 PERA-COORDINATED
6140 HEALTH INSURANCE
6142 HEALTH SAVINGS ACCOUNTS
6145 DENTAL INSURANCE
6150 LIFE INSURANCE
6155 RETIRE HLTH SAVINGS PLAN
6170 CLOTHING R CLOTHING ALLOW
6185 WORKERS COMP INSURANCE
6188 OPEB ANNUAL ADJUSTMENT
6190 UNEMPLOYMENT INSURANCE
6195 COMPENSATED ABSENCES
6100 TOTAL EMPLOYEE BENEFITS
6200 TOTAL PROFESSIONAL SERVICES
6205 PROFESSIONAL SERVICES
6225 BANK CHARGES 8, CR CARD FEES
6200 TOTAL PROFESSIONAL SERVICES
6300 TOTAL CONTRACTUAL SERVICES
6305 CONTRACTUAL SERVICES
6315 TREE TRIM / REMOVAL SERVICES
6320 LOGIS SERVICES
6300 TOTAL CONTRACTUAL SERVICES
6400 TOTAL UTILITIES
6405 ELECTRIC SERVICE
6410 GAS SERVICE
6415 RUBBISH REMOVAL
N 6420 CITY UTILITY CHARGES
00
6400 TOTAL UTILITIES
CITY OF CRYSTAL
Budget Report
8/6/2014 14:29:42
2011
2012
7/31/2013
2013
7/31/2014
2014
2015
2015
Actual
Actual
Prior YTD
Actual
YTD
Final
Requested
Approved
Amount
Amount
Actual
Amount
Actual
Budget
Budget
Budget
97,658
105,652
62,309
109,170
59,301
112,947
117,503
117,503
2,887
2,762
2,641
4,097
4,352
3,200
3,200
3,200
3,878
7,028
5,860
8,090
5,540
18,000
16,980
16,980
94
3
11
11
17
1,099-
199-
103,418
115,246
70,821
121,368
69,210
134,147
137,683
137,683
7,623
8,375
5,120
8,774
5,052
10,262
10,533
10,533
7,288
7,550
4,385
7,888
4,615
8,421
9,053
9,053
17,191
16,785
11,266
18,025
11,605
22,585
24,947
24,947
956
1,325
1,193
1,909
1,551
222
230
144
230
134
230
230
230
39
43
27
43
25
42
44
44
1,162
1,190
360
1,383
336
1,292
1,473
1,473
386
401
11
387
111
450
420
420
2,126
2,541
1,625
2,762
1,841
3,055
3,686
3,686
469
1,194
1,163
1,596
428
441
1,847
37,904
41,481
24,130
44,160
25,698
46,337
50,386
50,386
43,900
3,215
2,801
6,197
1,178
15,000
15,000
15,000
126
222
154
307
259
300
300
300
44,027
3,437
2,955
6,504
1,437
15,300
15,300
15,300
81,261
170,756
1,830
89,238
2,668
4,800
4,800
4,800
4,000
4,000
4,000
9,534
9,360
5,463
9,784
5,785
10,077
10,618
10,618
90,795
180,116
7,293
99,022
8,453
18,877
19,418
19,418
6,015
4,152
3,522
5,151
4,459
5,000
5,400
5,400
542
363
339
568
570
600
600
600
147
174
82
273
40
200
300
300
447
563
364
512
265
600
720
720
7.151
5,253
4,307
6,503
5,334
6,400
7,020
7,020
CITY OF CRYSTAL
8/6/2014 14:29:42
R5509BUD CY001V
Budget Report
Fiscal Period: 7 / 14
Level Of Rollup 6
2011
2012
7/31/2013
2013
7/31/2014
2014
2015
2015
Actual
Actual
Prior YTD
Actual
YTD
Final
Requested
Approved
Object Code / Description
Amount
Amount
Actual
Amount
Actual
Budget
Budget
Budget
6440 TOTAL REPAIR & MAINT SERVICES
500
500
500
6445 BUILDING R & M SERVICES
756
500
500
500
6450 EQUIPMENT R & M SERVICES
64
590
893
80
6455 VEHICLE R & M SERVICES
742
508
200
200
200
252
500
500
500
6460 STREET R & M SERVICES
1,500
1,500
6465 UTILITY SYSTEMS R & M SERVICES
4,475
60,841
1,278
1,532
688
6470 SERVICE CONTRACTS
224
186
223
445
111
300
300
300
6440 TOTAL REPAIR & MAINT SERVICES
6,197
61,343
2,090
3,378
879
2,000
3,500
3,500
6480 TOTAL RENTALS
6495 RENTALS - MACHINERY & EQUIP
2,371
21
416
1,000
1,000
1,000
6480 TOTAL RENTALS
2,371
21
416
1,000
1,000
1,000
6500 TOTAL SUPPLIES
6505 OPERATING SUPPLIES
1,877
1,778
993
1,402
930
3,000
3,000
3,000
6525 BLDG REPAIR/MAINT SUPPLIES
19
68
240
240
600
600
600
6530 LANDSCAPE MAT'LS & SUPPLIES
4,593
44,811
545
20,626
408
500
1,000
1,000
6535 EQUIP MAINT SUPPLIES
429
481
282
282
115
750
750
750
6540 VEHICLE SUPPLIES
359
480
216
224
359
1,000
600
600
6545 MOTOR FUELS
5,157
5,084
2,173
5,771
2,927
5,300
6,000
6,000
6550 STREET MAINTENANCE MATERIALS
316
1,531
1,000
1,500
1,500
6555 SAFETY SUPPLIES
197
206
262
262
134
300
300
300
6575 UTILITY SYSTEM MAINT SUPPLIES
6,046
899
6,343
5,985
4,000
4,000
4,000
6585 LIFT STATION REPAIR SUPPLIES
447
1,086
1,000
1,000
1,000
6500 TOTAL SUPPLIES
18,677
54,569
11,055
34,793
7,491
17,450
18,750
18,750
6600 TOTAL COMMUNICATIONS
6605 POSTAGE
2,439
741
750
750
750
6610 PHONE SERVICES
194
247
187
314
164
300
300
300
6600 TOTAL COMMUNICATIONS
2,633
988
187
314
164
1,050
1,050
1,050
6650 TOTAL PRINTING AND ADVERTISING
200
6660 PRINTING - NOTICES/ORDINANCES
46
229
55 _
55
53
200
_ 200
6650 TOTAL PRINTING AND ADVERTISING
46
229
55
55
53
200
200
200
6700 TOTAL INSURANCE
3,670
4,035
1,587
3,174
1,032
2,064
1,433
1,433
6705 INSURANCE
4,035
1,587
3,174
1,032
2,064
1,433
1,433
N 6700 TOTAL INSURANCE
3,670
8/6/2014 14:29:42
7/31/2014
2014
2015
CITY OF CRYSTAL
R5509BUD CY001V
Final
Requested
Approved
Actual
Budget
Budget
Budget
Budget Report
281,158
Fiscal Period: 7 / 14
161,315 276,539
1,294
300
1,800
Level Of Rollup 6
50,989
58,000
60,000
60,000
136
2011
2012
7/31/2013
2013
100
Actual
Actual
Prior YTD
Actual
Object Code / Description
Amount
Amount
Actual Amount
6800 TOTAL MISCELLANEOUS
62,850
6810 TRAINING AND TRAVEL
238
362
300
300
6820 DUES AND SUBSCRIPTIONS
53,165
52,926
52,260
53,225
6830 LICENSES, PERMITS AND TAXES
120
420
620
120
6840 BOOKS AND PUBLICATIONS
31
39
39
6870 BAD DEBT - UB BANKRUPTCIES
989
250
14
165
6800 TOTAL MISCELLANEOUS
54,543
53,997
53,194
53,849
6900 TOTAL CAPITAL OUTLAY
6920 MACHINERYAND EQUIPMENT
171,975
6930 VEHICLES & TRAILERS
25,773
6900 TOTAL CAPITAL OUTLAY
197,748
7000 TOTAL DEPRECIATION
7005 DEPRECIATION
150,696
7011 DEPR-BLDGS & STRUCTURES
381
381
381
7020 DEPR-MACHINERY & EQUIPMENT
8,272
16,973
26,952
7030 DEPR-VEHICLES & TRAILERS
10,147
10,147
12,653
7035 DEPR-INFRA-UTILITY SYSTEMS
178,141
199,611
252,026
7000 TOTAL DEPRECIATION
196,941
227,112
150,696
292,012
7180 TOTAL INTERFUND SERVICES USED
7181 ADMIN SERV CHARGE BY GEN FUND
31,998
30,224
15,805
31,610
7180 TOTAL INTERFUND SERVICES USED
31,998
30,224
15,805
31,610
7200 TOTAL OTHER FINANCING USES
7220 LOSS ON DISPOSITION OF ASSETS
4,866
63,213
7200 TOTAL OTHER FINANCING USES
4,866
63,213
7400 TOTAL TRANSFERS OUT
7412 TRANSFER OUT -GENERAL FUND
7425 TRANSFER OUT- EDA (ADMIN)
105,000
7430 TRANSFER OUT- PIR FUND
_ 35,203
73,659
49,594
7400 TOTAL TRANSFERS OUT
140,203
73,659
49,594
6001 EXPENDITURES AND EXPENSES
740,574
856,556
541,944
809,966
W 4000 REVENUES AND EXPENDITURES
898,625-
89,617-
107,431
1,483,936-
0
8/6/2014 14:29:42
7/31/2014
2014
2015
2015
YTD
Final
Requested
Approved
Actual
Budget
Budget
Budget
235,277
281,158
281,158
161,315 276,539
1,294
300
1,800
1,800
50,989
58,000
60,000
60,000
136
500
500
500
100
100
100
48
450
450
450
52,467
59,350
62,850
62,850
161,315
31,874
63,200
34,700
68,000
444
377
377
29,216
32,225
32,225
11,602
10,810
10,810
235,277
281,158
281,158
161,315 276,539
324,570
324,570
15,937
31,874
63,200
34,700
68,000
34,700
68,000
15,937
95,074
102,700
102,700
349,471
675,788
745,860
745,860
47,460-
95,212-
83,240-
83,240-
R5509BUD CY001V
7/31/2013
Fiscal Period: 7 / 14
7/31/2014
Level Of Rollup 6
2015
2015
2011
Prior YTD
Actual
Object Code / Description
Amount
00515 STORM DRAINAGE UTILITY
898,625 -
CITY OF CRYSTAL
Budget Report
2012
7/31/2013
2013
7/31/2014
2014
2015
2015
Actual
Prior YTD
Actual
YTD
Final
Requested
Approved
Amount
Actual
Amount
Actual
Budget
Budget
Budget
89,617-
107,431
1,483,936-
471460-
95,212-
83,240-
83,240-
8/6/2014 14:29:42
Street Light Utility Fund - 520
Profile and Budget Summary
Personnel Expenses and Staff
The Street Light Utility is managed from the Engineering Department. There are no
personnel expenses charged to the Utility.
Functions and Products
This fund accounts for the operation, maintenance, and improvement of the City's street
lights. Light is provided to 93 miles of city streets and 12 miles of county streets by
approximately 860 street lights. The standard local and county road "cobra head" wood
pole mounted lights are installed and maintained by Xcel Energy. These lights are
billed at a flat monthly rate based on wattage of the light.
The Utility also installs and maintains the City's decorative street lights. These lights
are located along Bass Lake Road and West Broadway in all directions from the
intersection of those two streets. Additional decorative lights are located on the
Highway 100 pedestrian bridge, and most recently along the County Road 81 corridor,
including the "backage" road by the new medical center. These lights are metered at
individual control cabinets, and are maintained by a combination of Public Works forces
and contract services.
Funding Sources
The Street Light Fund is funded by street light service fees billed to all properties in the
city.
2015 Goals and Objectives
Service and maintain street light system.
Continue to review and act on requests for additional lights at various locations
around the city.
Continue to investigate new lighting methods and products to ultimately reduce
energy costs and related greenhouse gas emissions.
Budget Highlights
Line Item/Description
Amount
Discussion
6405 / Electric service
$120,000
Charges paid to Xcel Energy for electricity
to power the street lights
7412 / Transfer out to
$9,803
Cost for employees in the Administration,
General Fund
Engineering & Finance departments who
are charged to the General Fund but spend
part of their time supporting the Street Light
Fund
Street Light Rates
The 2014 Street Light rate of $4.65 per quarter rate will increase to $4.80 per quarter in
2015.
32
STREET LIGHT UTILITY RATE STUDY
2015 Requested Budget with $300,000 loan to Water Fund
PROFIT & LOSS
2013
2014
2015
2016
20171
2018
2019
REVENUES
Billing Revenues
Delinquent Penalties
Investment Income
Internal loan interest
TOTAL REVENUES
165,961
3,054
1,365
176,700
3,350
5,800
182,400
3,300
3,600
6,000
188,100
3,574
6,172
5,400
193,800
3,682
9,394
4,800
199,500
3,791
13,287
4,200
205,200
3,899
17,920
3,600
241,787
185,850
195,300
203,246
211,677
220,778
230,619
EXPENSES
Utilities
Repair & Maintenance
Supplies
Insurance & Miscellaneous
Depreciation
Admin. Service Charge
TOTAL EXPENSES
124,636
69,851
10,593
8,708
30,061
8,930
132,000
6,000
13,000
10,920
30,870
9,005
120,000
6,000
13,000
9,459
33,217
9,803
123,600
6,180
13,390
9,743
34,000
10,097
127,308
6,365
13,792
10,035
34,000
10,400
131,127
6,556
14,205
10,336
34,000
10,712
135,061
6,753
14,632
10,646
34,000
11,033
309,396
201,795
191,479
197,010
201,900
206,937
212,125
NET INCOME or -LOSS
-67,609
-15,945
3,821
6,236
9,776
13,841
18,494
ENDING FUND BALANCE
1,152,693
1,136,748
1,140,569
1,146,805
1,156,582
1,170,423
1,188,916
683,772
-67,609
30,061
51,096
653,523
-15,945
30,870
12,000
-300,000
356,448
3,821
33,217
12,000
30,000
411,486
6,236
34,000
12,000
30,000
469,722
9,776
34,000
12,000
30,000
531,499
13,841
34,000
12,000
30,000
597,340
18,494
34,000
12,000
30,000
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Add back Depreciation
Deduct Capital Outlay
Water Fund internal loan
Cash & Investments, End of Year
653,523
356,448
411,486
469,722
531,499
597,3401
667,833
Commercial per quarter
Multi residential rate per quarter
Residential rate per quarter
Rate increase from prior year
$4.35
$3.26
$4.35
3.57%1
$4.65
$3.49
$4.65
6.90%
$4.80
$3.60
$4.80
3.23%
$4.95
$3.71
$4.95
3.13%
$5.10
$3.83
$5.10
3.03%
$5.25
$3.94
$5.25
2.94%
$5.40
$4.05
$5.40
2.86%
33
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
2011
Actual
Amount
2012
Actual
Amount
CITY OF CRYSTAL
Budget Report
7/31/2013 2013
Prior YTD Actual
Actual Amount
7/31/2014
YTD
Actual
2014
Final
Budget
2015
Requested
Budget
2015
Approved
Budget
00520 STREET LIGHTS UTILITY
4000 REVENUES AND EXPENDITURES
4001 REVENUES
4650 TOTAL CH. FOR SERV -ENTERPRISE
4655 UTILITY SALES
159,609-
159,170-
95,973-
165,961-
103,203-
176,700-
182,400-
182,400-
4660 UTILITY PENALTIES
3,114-
2,948-
1,696-
3,054-
1,798-
3,350-
3,300-
3,300-
4650 TOTAL CH. FOR SERV -ENTERPRISE
162,722-
162,119-
97,669-
169,015-
105,001-
180,050-
185,700-
185,700-
4800 TOTAL INVESTMENT EARNINGS
4805 INVESTMENT INCOME
13,115-
10,737-
290
7,473-
4,570-
5,800-
3,600-
3,600-
4810 INTEREST - INTERNAL FUNDS
6,000-
6,000-
4880 CHANGE IN F.V. OF INVESTMENTS
3,418-
2,323
6,108
4800 TOTAL INVESTMENT EARNINGS
16,533-
8,414-
290
1,365-
4,570-
5,800-
9,600-
9,600-
4900 TOTAL MISCELLANEOUS
4915 REIMBURSEMENT -OTHER
290-
374-
182-
4900 TOTAL MISCELLANEOUS
290-
374-
182-
5000 TOTAL OTHER FINANCING SOURCES
5095 TOTAL CAPITAL CONTRIBUTIONS
5096 CAPITAL CONTRIBUTIONS
71,226-
5095 TOTAL CAPITAL CONTRIBUTIONS
71,226-
4001 REVENUES
179,545-
170,907-
97,379-
241,787-
109,571-
185,850-
195,300-
196,300-
6001 EXPENDITURES AND EXPENSES
6400 TOTAL UTILITIES
6405 ELECTRIC SERVICE
131,207
124,619
70,119
124,636
56,632
132,000
120,000
120,000
6400 TOTAL UTILITIES
131,207
124,619
70,119
124,636
56,632
132,000
120,000
120,000
6440 TOTAL REPAIR & MAINT SERVICES
6450 EQUIPMENT R & M SERVICES
17,035
2,276
993
69,785
2,762
6,000
6,000
6,000
6440 TOTAL REPAIR & MAINT SERVICES
17,035
2,276
993
69,785
2,762
6,000
6,000
6,000
6500 TOTAL SUPPLIES
6505 OPERATING SUPPLIES
978
497
1,000
1,000
1,000
6535 EQUIP MAINT SUPPLIES
9,028
10,593
10,593
9,700
12,000
12,000
12,000
W 6500 TOTAL SUPPLIES
978
9,525
10,593
10,593
9,700
13,000
13,000
13,000
A
8/14/2014 13:28:08
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
2011
Actual
Object Code / Description Amount
6700 TOTAL INSURANCE
6705 INSURANCE 3,412
6700 TOTAL INSURANCE 3,412
6800 TOTAL MISCELLANEOUS
6830 LICENSES, PERMITS AND TAXES 265
6870 BAD DEBT - UB BANKRUPTCIES 130
6800 TOTAL MISCELLANEOUS 395
6900 TOTAL CAPITAL OUTLAY
6936 INFRA- TRAFFIC & TRANSPORT SYS
6900 TOTAL CAPITAL OUTLAY
7000 TOTAL DEPRECIATION
7005 DEPRECIATION
7015 DEPR-IMPROVE OTHER THAN BLDGS
843
7036 DEPR-INFRA-TRAFFIC & TRANS SYS
24,081
7000 TOTAL DEPRECIATION
24,924
7180 TOTAL INTERFUND SERVICES USED
9,803
7181 ADMIN SERV CHARGE BY GEN FUND
9,040
7180 TOTAL INTERFUND SERVICES USED
9,040
7200 TOTAL OTHER FINANCING USES
15,945
7220 LOSS ON DISPOSITION OF ASSETS
3,821-
7200 TOTAL OTHER FINANCING USES
15,945
7400 TOTAL TRANSFERS OUT
3,821-
7412 TRANSFER OUT -GENERAL FUND
_
7400 TOTAL TRANSFERS OUT
6001 EXPENDITURES AND EXPENSES 186,990
4000 REVENUES AND EXPENDITURES 7,446
00520 STREET LIGHTS UTILITY 7,446
w
Ln
CITY OF CRYSTAL
Budget Report
2012 7/3112013 2013
Actual Prior YTD Actual
Amount Actual Amount
3,321 7,045 8,708
3,321 7,045 8,708
105
105
843
24,081
24,924
8,539
8,539
5
5
18,953
18,953
18,011
18,011
4,465
4,465
67
67
843
29,217
30,061
8,930
8,930
56,617
56,617
173,308 130,183 309,396
2,402 32,804 67,609
2,402 32,804 67,609
7131/2014 2014 2015 2015
YTD Final Requested Approved
Actual Budget Budget Budget
5,400 10,800 9,339 9,339
5,400 10,800 9,339 9,339-
19
19
18,011
18,011
120
120
843
30,027
30,870
120 120
120 120
843 843
32,374 32,374
33,217 33,217
8/14/2014 13:28:08
4,503
9,005
9,803
9,803
4,503
9,005
9,803
9,803
97,027
201,795
191,479
191,479
12,544-
15,945
3,821-
3,821-
12,544-
15,945
3,821-
3,821-
Recycling Utility Fund
Profile and Budget Summary
This fund accounts for the provision of the City's recycling services to Crystal residents.
The service is provided through a cooperative agreement known as the Hennepin
Recycling Group (HRG) with the cities of Brooklyn Center, Brooklyn Park, and New
Hope. Curbside pickup of recyclable materials is made every other week. There is also
a curbside cleanup day held every other year in which larger items such as furniture,
appliances, lumber and scrap metal are accepted.
The City of Crystal has served as the fiscal agent for the HRG for several years. This
means we provide accounting services for the HRG. Recycling fees collected from
Crystal residents were simply deposited in the HRG. The HRG was left out of Crystal's
budget and annual financial statement because it would be misleading to include it
when so much of the operations are outside of Crystal.
The Recycling Utility Fund accounts for the services that are provided to and paid for by
Crystal residents.
Personnel Expenses
No personnel are charged to the Recycling Fund.
Funding Sources
The Recycling Fund is supported by recycling service fees.
Budget Highlights
Line Item/Description
Amount
Discussion
6353 / Recycling charges
$328,020
Charges paid to the Hennepin Recycling
Group for payment to recycling contractors
hired by the HRG.
7412 / Transfer out to
$5,800
Cost for employees in the Administration,
General Fund
Engineering & Finance departments who
are charged to the General Fund but spend
part of their time supporting the Recycling
Fund
Recycling Rates
The residential recycling fee will remain at $10.65 per quarter in 2015, the same that it
was in 2013 and 2014. Rates the City pays to the HRG will increase from $10.50 in
2014 to $10.65 in 2015. Enough income is received from investment income and
delinquent penalties to cover administrative expenses of the Recycling Fund. Therefore
it is possible to charge residents the same fee that HRG charges the City.
36
RECYCLING UTILITY RATE STUDY
2015 Requested Budget
PROFIT & LOSS
2013
2014
2015
2016
2017
2018
2019
REVENUES
Billing Revenues
Delinquent Penalties
Investment Income
TOTAL REVENUES
328,020
6,000
600
332,152
6,600
600
328,020
6,560
750
332,640
6,653
1,476
337,260
6,745
1,877
341,880
6,838
2,297
346,500
6,930
2,350
334,620
339,352
335,330
340,768
345,882
351,015
355,780
EXPENSES
Professional/Contractual
323,400
327,474
328,020
332,640
337,260
341,880
346,500
Insurance & Training
Admin. Service Charges
TOTAL EXPENSES
413
5,284
394
5,328
421
5,800
434
5,974
447
6,153
460
6,338
474
6,528
329,097
333,196
334,241
339,048
343,860
348,678
353,502
NET INCOME
5,523
6,156
1,089
1,721
2,022
2,337
2,278
ENDING BALANCE
153,749
159,9051
160,994
162,715
164,737
167,074
169,353
86,223
5,523
91,123
6 ' 1561
97,279
1,089
98,368
1,721
100,089
2,022
102,111
2,337
104,448
2,278
CASH FLOW
Cash & Investments, Beg. of Year
Net income
Cash & Investments, End of Year
-91,1231
97,2791
98,368
100,089
102,1111
104,448
106,727
HRG Rate to City - quarterly
Residential rate - quarterly
Rate increase from prior year
$10.50
$10.65
0.00%
$10.50
$10.65
0.00%
$10.65
$10.65
0.00%
$10.80
$10.80
1.41%
$10.95
$10.95
1.39%
$11.10
$11.10
1.37%
$11.25
$11.25
1.35%
37
R5509BUD CY001V
Fiscal Period: 7 / 14
Level Of Rollup 6
Object Code / Description
00525 RECYCLING UTILITY
4000 REVENUES AND EXPENDITURES
4001 REVENUES
4650 TOTAL CH. FOR SERV -ENTERPRISE
4655 UTILITY SALES
4660 UTILITY PENALTIES
4650 TOTAL CH. FOR SERV -ENTERPRISE
4800 TOTAL INVESTMENT EARNINGS
4805 INVESTMENT INCOME
4880 CHANGE IN F.V. OF INVESTMENTS
4800 TOTAL INVESTMENT EARNINGS
5100 TOTALTRANSFERS IN
4001 REVENUES
6001 EXPENDITURES AND EXPENSES
6300 TOTAL CONTRACTUAL SERVICES
6353 RECYCLING CHARGES
6300 TOTAL CONTRACTUAL SERVICES
6700 TOTAL INSURANCE
6705 INSURANCE
6700 TOTAL INSURANCE
6800 TOTAL MISCELLANEOUS
6870 BAD DEBT - UB BANKRUPTCIES
6800 TOTAL MISCELLANEOUS
7180 TOTAL INTERFUND SERVICES USED
7181 ADMIN SERV CHARGE BY GEN FUND
7180 TOTAL INTERFUND SERVICES USED
7400 TOTAL TRANSFERS OUT
7412 TRANSFER OUT -GENERAL FUND
7400 TOTAL TRANSFERS OUT
6001 EXPENDITURES AND EXPENSES
00
CITY OF CRYSTAL 8/6/2014 14:29:42
Budget Report
2011 2012 7/31/2013 2013 7/31/2014 2014 2015 2015
Actual Actual Prior YTD Actual YTD Final Requested Approved
Amount Amount Actual Amount Actual Budget Budget Budget
327,591-
328,522-
191,104-
327,405-
162,942-
332,152-
328,020-
328,020-
7,064-
6,692-
3,833-
6,757-
3,880-
6,600-
6,560-
6,560-
334,655-
335,214-
194,937-
334,163-
166,822-
338,752-
334,580-
334,580-
1,055-
954-
31
797-
565-
600-
750-
750-
275-
206
652
_
1,331-
747-
31
146-
565-
600-
750-
750-
335,986-
335,961-
194,906-
334,308-
167,387-
339,352-
335,330-
335,330-
326,172
323,652
188,748
323,568
188,944
327,474
328,020
328,020
326,172
323,652
188,748
323,568
188,944
327,474
328,020
328,020
154
172
57
113
77
154
181
181
154
172
57
113
77
154
181
181
243
230
13
166
47
240
240
240
243
230
13
166
47
240
240
240
5,349
5,052
2,642
5,284
5,349
5,052
2,642
5,284
2,664
5,328
5,800
5,800
2,664
5,328
5,800
5,800
331,918
329,106
191,459
329,131
191,732
333,196
334,241
334,241
8/6/2014 14:29:42
CITY OF CRYSTAL
R5509BUD CY001V
Budget Report
Fiscal Period: 7 / 14
Level Of Rollup 6
2011 2012
7/31/2013 2013
7/31/2014
2014 2015
2015
Actual Actual
Prior YTD Actual
YTD
Final Requested
Approved
Object Code / Description
Amount Amount
Actual Amount
Actual
Budget Budget
Budget
4000 REVENUES AND EXPENDITURES
4,067- 6,855-
3,446- 5,177-
24,345
6,156- 1,089-
1,089-
4,067- 6,855-
3,446- 5,177-
24,345
6,156- 1,089-
1,089-
00525 RECYCLING UTILITY
8/6/2014 14:29:42
BU Project Description
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD as of
2014 08/01/14 2015 2016 2017 2018 2019
Water. Sewer & Storm Drainage (40%, 40%, 20%)
6228 Utility building - new public works facility 1,000,000
6228 Reroof utility building 90,000
Total 0 0 1,000,000 0 90,000 0 0
Water (100%)
6207 Replace Sensus meter servers 70,000
6230
Water main replacement/relining
600,000 600,000
6234
Water mains & hydrants in street reconstruction projects
38,000 49,079
73,478
300,000 450,000
Paint radio tower
1,500
South Lift #9 - force main lining
6235
Gate valve and hydrant replacement 75,000
75,000
75,000 75,000
Replace #436 - 1996 portable streamer
9,500
6215
Replace #447 - 2002 tandem dump truck _
210,000
6527
Replace #427 - 2004 Chevy 3/4 ton truck
8,000
45,000
Replace #434 - 1996 air compressor
18,000
Sanitary sewer maintenance software
Water Total 145,000
0 113,000 270,079
675,000 736,478 75,000
Sewer (100%)
6504
Reline deteriorated sanitary sewers
450,000
131 300,000
450,000
300,000 450,000
300,000
6510
South Lift #9 - force main lining
650,000
6519
Replace sewer mains within street reconstruction projects
105,110
144,947
217,006
6527
Truck mounted manhole lifter
8,000
6500
Sanitary sewer maintenance software
20,000
6508
Replace truck #449 - 2000 televising van
175,000
Replace East lift station pumps
20,000
Replace Welcome lift station pumps
20,000
6500
Replace computer and printer
2,500
6523
Replace Maryland lift pumps
25,000
Replace #426 - 1996 trailer mounted vactor
Replace #439 - 1991 trailer mounted generator
Replace #429 - 2003 Chevy 1 ton truck
135,000
35,000
55,000
Replace #431 - 2004 Sreco sewer jetter
220,000
Replace #430 - 1994 sewer rodder
35,000
Replace Perry lift station pumps and controls
25,000
Sewer Total
1,128,000
131 600,110
812,447
355,000 887,006
360,000
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD as of
IMA nR/01 X14 2015 2016 2017 2018 2019
13U Yro)ect imscnpuon
Storm Drainage (100%)
- -
-
_
Laptop & software for #429
Erosion control for storm sewer areas
10,000
145,000
10,000
513,000
T6805
DNR Wetland 639W restoration
736,478
1,722
Total Sewer Fund
1,128,000
131
Replace #323 - 2002 Crosswind street sweeper
812,447
391,000
887,006
190,000
6809
Trunk line storm sewer - within street reconstruction projects
1,722
449,534
622,336
218,000
935,376
0
Replace #443 - 3" trash pump
Total Street Lights Fund
3,000
0
12,000
12,000
6818
Memory Pond force main and manhole
150,000
20,000
Total Utilities
1,435,000 1
7,644
Dredge Gaulke pond
1,332,000 1
3,220,860
650,000
Dredge Bassett Creek Park pond (reimbursed by BCWD)
650,000
Storm Drainage Total_
150,000
1,722 482,534
1,272,336
200,000
1,585,376 0
Street Lights (100%)
6950
New street light poles
12,000
12,000
12,000
12,000
12,000 12,000
6952
Bass Lake Road / County Highway 81 lights
Street Light Total
12,000
0 12,000
12,000
12,000
12,000 12,000
Total Utilities 1,435,000 1,853 1 2,207,644 1 2,366,862 1 1,332,000 1 3,220,860 447,000
Allocation By Fund -
Total Water Fund
145,000
0
513,000
270,079
711,000
736,478
75,000
Total Sewer Fund
1,128,000
131
1,000,110
812,447
391,000
887,006
360,000
Total Storm Drainage Fund
150,000
1,722
682,534
1,272,336
218,000
1,585,376
0
Total Street Lights Fund
12,000
0
12,000
12,000
12,000
12,000
12,000
Total Utilities
1,435,000 1
7,644
2,366,862
1,332,000 1
3,220,860
447,000
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD as of
U Project Description 2014 08/01/14 2015 2016 2017 2018 2019
ter. Sewer & Storm Drainage (40%, 40%, 20%)
?28 Utility building - new public works facility 1,000,000
>.28 Reroof utility building 90,000
Total 0 0 1,000,000 0 90,000 0
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: New Public Works Facility
Department: Water, Sewer & Storm Drainage
Estimated Cost: $1,000,000
Funding Source: CIP
Year to be Purchased: 2015
Description: The Utility Department will share space in the new Public Works Facility with
the Street Department and Park Department. Cost will be split 40% to Water, 40% to Sewer
and 20% to Storm Drainage.
Justification: The existing Public Works buildings are 40 to 50 years old, located in a flood
plain and are on a site that is too small for the operation.
Operational Impact / Other - staff, supplies or contractual:
List the planned start date and planned end date of the construction.
Start Date: Fall 2014 End Date: Fall 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
43
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD as of
2014 08/01/14 2015 2016 2017 2018 2019
BU Projectyescripnon
Water (100%)
6207
6230
Replace Sensus meter servers
Water main replacement/relining
70,000
600,000
600,000
6234
Water mains & hydrants in street reconstruction projects
38,000 49,079
73,478
Paint radio tower
1,500
6235
Gate valve and hydrant replacement
75,000 _ 75,000
75,000
75,000
Replace #436 - 1996 portable streamer
9,500
6215
Replace #447 - 2002 tandem dump truck
210,000
Replace #427 - 2004 Chevy 3/4 ton truck
45,000
Replace #434 - 1996 air compressor
18,000
Water Total145,000
0 113,000 270,079
675,000
736,478 75,000
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: 6234 — Water main and hydrant replacement work within street
reconstruction projects.
Department: 0090 Water Department
Estimated Cost: $38,000
Funding Source: CIP
Year to be Purchased: 2015
Description: Replacement and relocation of water mains and hydrants in street reconstruction
Phase 14 project.
Justification: During street reconstruction projects instances arise where it is cost effective to
replace sections of water main or replace hydrants as part of the relocation process. Doing the
work during the street project allows us to take advantage of the favorable pricing we can
receive as the curbing and pavement have already been removed
Operational Impact / Other - staff, supplies or contractual: NA
For construction projects — list planned start date and planned end date.
Start Date: May 1, 2015 End Date: December 2015
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
45
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name:
Department:
Estimated Cost:
Funding Source:
Year to be Purchased:
Gate Valve Replacement
Water Department
$75,000
CIP
2015
Description: Replacement of existing gate valves and fittings. The quantity of this work is
beyond the scope of City staff to perform and will be contracted out.
Justification: Due to the corrosion that is occurring on bonnet and flange bolts, gate
valves with the water system are beginning to fail and leak. To reduce the need to deal with
the valve leaks on an emergency basis this program replaces gate valves in the areas where
the problem is most prevalent.
Operational Impact / Other - staff, supplies or contractual: This will reduce valve
failures that have to be repaired on an emergency basis.
List the planned start date and planned end date of the construction.
Start Date: May 2015 End Date: October 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
46
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD as of
')nin nQmiiia M15 2016 2017 2018 2019
BU Projectllescripnon
Sewer (100%)
6504 Reline deteriorated sanitary sewers
450,000
----
131 300,000
450,000
300,000 450,000
300,000
6510
South Lift #9 - force main lining
650,000
6519
6527
Replace sewer mains within street reconstruction projects
Truck mounted manhole lifter
8,000
105,110
144,947
217,006
6500
Sanitary sewer maintenance software
20,000
6508
Replace truck #449 - 2000 televising van
175,000
Replace East lift station pumps
20,000
_
Replace Welcome lift station pumps
20,000
6500
Replace computer and printer
2,500
6523
Replace Maryland lift pumps
25,000
Replace #426 - 1996 trailer mounted vactor
135,000
Replace #439 - 1991 trailer mounted generator
35,000
Replace #429 - 2003 Chevy 1 ton truck
55,000
Replace #431 - 2004 Sreco sewer jetter
220,000
Replace #430 - 1994 sewer rodder
35,000
Replace Perry lift station pumps and controls
25,000
Sewer Total
1,128,000
131 600,110
812,447
355,000 887,006
360,000
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: 6504 — Relining deteriorated sanitary sewers
Department: 0092 Sewer
Estimated Cost: $300,000
Funding Source: CIP
Year to be Purchased: 2015
Description: Line sanitary sewer mains.
Justification: The City is seeing continued root intrusion into the sanitary sewer mains and as
the mains having been installed in the mid 1950s, they are continuing to reach the end of the
life cycle. The Utilities Dept. is continuing to move forward with a program of rehabilitating
the mains through a combination of repairs and lining to extend the useful life of the pipes.
Operational Impact / Other - staff, supplies or contractual: Contracted.
List the planned start date and planned end date of the construction.
Start Date: End Date:
NA
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements. .
48
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: 6519 -Sewer Repairs — within Phase 14 street reconstruction project
Department: 0092 Sewer
Estimated Cost: $105,110
Funding Source: CIP
Year to be Purchased: 2015
Description: The City's sanitary sewer system was installed in the mid 1950's and due to its
age is in need of repairs to miscellaneous joints and fittings. This program has the work
completed by the street contractor to take advantage of their equipment being on site and the
pavement removed.
Justification: Repairs of the sanitary sewer system are completed as part of the City's street
reconstruction program to take advantage of ability of the contractor to perform the repairs
during a period when the pavement has been removed and minimizing our restoration costs.
Operational Impact / Other - staff, supplies or contractual: NA
List the planned start date and planned end date of the construction.
Start Date: May 2015 End Date: December 2017
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
49
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: 6508 — Replace truck 449 — Televising Van
Department: 0092 Sewer
Estimated Cost: $ 175,000
Funding Source: CIP
Year to be Purchased: 2015
Description: Replace existing 1999 1 -ton Chevy televising van purchased in the year 2000,
with a new televising van with all necessary equipment and technology for televising sewers
in size range 6" to 36".
Justification: Our existing televising van, purchased in 2000, is 15 years old and will require
extensive upgrades to the technology and equipment to remain functional. This unit is used to
televise an average of 40,000 feet on sewers per year.
Operational Impact / Other - staff, supplies or contractual:
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction..
Televising Van #449
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
50
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Replace Submersible Pump At #1 East Lift Station
Department: 0092 Sewer
Estimated Cost: $ 20,000
Funding Source: CIP
Year to be Purchased: 2015
Description: Replacement of #1 pump at East sewage lift station
Justification: The #1 pump has 10,000 hours of run time and is reaching the point where
replacement will be required.
Operational Impact / Other - staff, supplies or contractual: Lessen chance of breakdown
during critical demand periods.
For equipment purchases — list item to be replaced: #I pump — 10 hp — pump will possibly be
rebuilt as a backup should its condition warrant upon removal.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
51
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD as of
2014 08/01/14 2015
2016 2017 2018 2019
t3u rrolect ijescription
Storm Drainage (100 0
6800
6803
Laptop & software for #429
Erosion control for storm sewer areas
F1,722
—
10,000 10,000
6805
DNR Wetland 639W restoration
6808
Replace #323 - 2002 Crosswind street sweeper
190,000
6809
Trunk line storm sewer - within street reconstruction projects
449,534 622,336 935,376
Replace #443 - 3" trash pump
3,000
6818
Memory Pond force main and manhole
150,000
20,000
Dredge Gaulke pond
650,000
Dredge Bassett Creek Park pond (reimbursed by BCWD)
650,000
Storm Drainage Total
150,000 1,722
482,534 1,272,336 200,000 1,585,376 0
41
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: 6803 - Erosion Control for Storm Water Areas
Department:0094 Storm Drainage
Estimated Cost: $10,000
Funding Source: CIP
Year to be Purchased: 2015
Description: Install erosion control measures to include rip rap, silt fence, and bio logs to
minimize erosion around storm sewer areas. This work will be performed by a combination of
City staff and private contractors.
Justification: Without the installation of erosion control in storm sewer areas silt and other
runoff will enter our storm sewer system clogging pipes and filling ponds, requiring
additional labor for cleaning and restoration.
Operational Impact / Other - staff, supplies or contractual: NA
List the planned start date and planned end date of the construction. -7
Start Date: March 2015 End Date: November 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
53
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: 6809 - Trunk Line Storm Sewer, in Phase 14 street reconstruction project
Department: 0094Storm Drainage
Estimated Cost: $ 449,534
Funding Source: CIP
Year to be Purchased: 2015
Description: Addition of new trunk storm sewer line within street reconstruction area to
decrease street flooding and control erosion. This work will be performed by the Phase 14
street contractor.
Justification: There are areas within the Phase 14 street reconstruction area where localized
street flooding occurs due to inadequate drainage. The addition of trunk line storm sewer will
help to reduce this problem.
Operational Impact / Other - staff, supplies or contractual: NA
List the planned start date and planned end date of the construction.
Start Date: May 2015 End Date: December 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
54
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Replace #443 - 3" trash pump and hose
Department: 0094
Estimated Cost: 3,000
Source: CIP - 0094
Year to be Purchased: 2015
Description: #443 - 3" trash pump is used by the Utility Department for normal dewatering
activities and also for emergencies. #443 is 25 years old. The pump would be replaced
including the suction and discharge lines.
Justification: Portable 3" pumps are essential to the daily operations of the Utility
department, pump #443 is 25 years of age and repair parts are becoming increasingly difficult
to obtain. Along with the replacement of the pump we would also replace the hoses due to
their becoming worn with use.
Operational Impact / Other - staff, supplies or contractual: Being the unit will be 25 years
old upon replacement parts are becoming hard to locate.
For equipment purchases — list item to be replaced: Pump # 443 Homelite 3" trash pump.
Depending on trade values at the time of purchase this equipment will be traded or sold at
Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
55
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: Discharge Manhole for Memory Lane Bypass
Department: 0094
Estimated Cost: 20,000
Funding Source: CIP
Year to be Purchased: 2015
Description: As a completion to the storm water bypass installed for the Memory Lane
drainage a connection manhole will be installed with a suction line and discharge connection.
Justification: In 2014 a by ass line for the Memory Lane drainage was installed on Doulas
Drive from 401h Ave To 38 Ave, this manhole will finish the project and allow for the
connection of the needed pump for the bypass.
Operational Impact / Other - staff, supplies or contractual: The installation of this system
will reduce the time to lower the water levels in the Memory Lane drainage area and reduce
the potential of flooding.
List the planned start date and planned end date of the construction.
Start Date: March 2015 End Date: November 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
Utility Funds (Funds 505, 510, 515 and 520)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD as of
BU Project Description 2014 08/01/14 2015 2016 2017 2018 2019
Street Liehts (100161
6950 New street light poles 12,000 12,000 12,000 12,000 12,000 12,000
6952 Bass Lake Road / County Highway 81 lights
Street Light Total 12,000 0 12,000 12,000 12,000 12,000 12,000
Total Utilities 1,435,000 1,853r 2,207,644 1 2,366,862 1 1,332,000 1 3,220,860 447,000
Street Reconstruction Fund
The 2015 budget includes construction of the Phase 14 streets in the Lions Park
Neighborhood and engineering work for Phase 15.
The attached schedule shows Phases 14, 15 and 16 being reconstructed in the
years 2015, 2016 and 2017, respectively. The schedule has not been updated
with current cost estimates from the consulting engineer, Short Elliott Hendrickson.
Phase 13 special assessments included a 7.5% annual rate of increase. If this
rate of increase is continued for Phases 14 through 16, it will be possible to hold to
the schedule and complete Phase 16 in 2017. A lower rate of increase may force
Phase 16 to be delayed until 2018.
Another issue is the Storm Drainage Fund, which pays for all storm drainage
improvements that aren't paid for by Municipal State Aid for Streets. Cash in the
Storm Drainage Fund is being rapidly depleted by multiple capital projects. A
possible solution would be for the Sanitary Sewer Fund to loan money to the
Storm Drainage Fund. It is anticipated that there will be fewer large capital
projects for the Storm Drainage Fund to pay for after the street reconstruction
projects are finished and the loan could be repaid at that time.
Street Reconstruction Fund (Fund 415)
Multi -Year Capital Improvement Plan
Long Range Projection, Construction Three Out of Four Years - With 7.5% Annual Increase in Unit Assessment
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
PROJECT DESCRIPTION
Fund Administrative Costs 1 -1,666 1,75 -1,230 1,8501 1,900 1,950- 2,000 2,050 -2,100 2,150,
Pavement Management Study Update
13,000 -
-5,000 17,000 -
Phase 9 - Cavanagh Oaks Neighborhood
Winnetka Avenue
_ 55,321 6,1201
Phase 10 - Welcome Park Neighborhood
1,041,823 32,657f 41,77 -�-._--�- _ -
_�- _ -
Phase 11 - Broadway Neighborhood
_ 140,307 3,389,4981 292,475
Phase 12 - Forest North Neighborhood
12,185
223,153,359 645-1,130,104
Phase 13 - Becker Park Neighborhood202
,185 - 02 6,095,451
6
12 1 566,07X - -
Phase 14 - Lions Park Neighborhood -
- -�15,000UI 221,3351 5,002,534 1, 187,919 -
Phase 15 -Twin Oaks Neighborhood
7:115,000 227,168 5,657,215 1,478,894
Phase 16 - Skyway Neighborhood - -
- - - - -- -
_ I _ _� _� 25,000 230,370 7,028,442 2,051,76
0
36th Ave Lane Conversion Study
TOTAL EXPENDITURES L, 1326,1231 3,666,1781 5,871,8301 7,257,405 804,3121 5,256,6521 7,077,504 8,526,3861 2,053,862 2,150
Street Reconstruction Fund (Fund 415)
Multi -Year Capital Improvement Plan
Long Range Projection, Construction Three Out of Four Years - With 7.5% Annual Increase in Unit Assessment
gnin gni 1 2n12 2013 2014 2015 2016 2017 2018 2019
FUNDING id
SteetssPrepaid Special Assessments
6,503
629,000
1,018,728
872,131
-._-0�
-_-01,1181
1,112,265
1,111,528
0
01
RetiredDebt- Special Assessment Annual Collections
177,037
135,829
82,492
25,370
27,648
90,213
79,190
109,179
172,455
151,097
Driveway & Sewer - Prepaid Special Assessments
0
78,542
171,753
138,458
0
100,580
139,244
209,284
0
0
Driveway & Sewer - Special Ass. Annual Collections
108,741
102,273
120,910
134,596
191,674
226,227
206,747
188,495
255,765
310,096
2812988
123,064
Special Assessment Interest
86,356
41,678
84,014
92,417
93,872
76,887
116,500
151,378
Municipal State Aid for Street Construction
469,159
1,730,209
530,682
501,059
245,072
500,000
500,000
500,000
0
470,000
Municipal State Aid for Street Maintenance
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
Investment Income
64,_691
84,692
50,488
6,484
22,612
24,930
32,728-----
47,104
38,092
17,459
Reimbursements -other cities
1.28
180,474
222 044
39,875
322 136
0
183,254
0
340,110
0 �
Water Utility Reimbursement
0
79,705
103,742
104,554
0--
38,000
_49,079
- 73,478
- 0
01;
-
Sewer Utility Reimbursement
0
267
0
16,968
0
105,110
144,947
217,006
0
0
Storm Drainage Utility Reimbursement
0
662,919
420,157
947,063
0
449,534
622,336
935,376
- 0
Oa
Sale of Bonds
0
1,704,489
2,705,531
3,293,626
0
2,535,498
4,022,355
4,019,689
0
01
Transfers from closed debt service funds
TOTAL FUNDING SOURCES
1,028,533
5,593,3921
5,581,891
6,321,276
1,036,1111
4,945,6001
7,250,7801
7,694,9091
1, 112,1321
1,143,607
ANNUAL SURPLUS OR (DEFICIT)
-297,590t
1,927,214
-289,939
-936,129
231,799
-311,052
173,276
-831,477
-941,730
1,141,457
Fund Balance at Year End 2,103,795 3,487,220 3,197,281 2,261,152 2,492,951 2,181,899 2,355,175 1,523,698 581,968 1,723,426
Street Maintenance Fund
The Street Maintenance Fund accounts for the cost of seal coating streets that
have been reconstructed under the Crystal Local Street Reconstruction program.
These responsibilities were expanded in recent years to include future mill &
overlay projects. Overlays will be 60% assessed to the property owners (street
reconstruction assessments will be paid off by then).
The remaining 40% will be paid from the fund balance and eventually covered by
M.S.A. revenues, investment earnings and transfers from the General Fund.
Special assessment and M.S.A. revenues that pay for the mill and overlay projects
won't be received until several years after the work is done.
For the 2015 budget, $74,300 will be transferred in from the General Fund.
This scenario shows the fund balance becoming a negative number in 2015 and
remaining negative in most years until after the Phase 16 mill and overlay.
Collection of MSA and special assessments from earlier phases then return the
fund balance to a positive number.
CITY OF CRYSTAL
STREET MAINTENANCE FUND ANALYSIS
Special assess 60% of the mill and overlay costs. Fund balance pays 40%
Mill & overlay assessment will pay off over 5 years and 5% interest will be charged. Second and third seal coat assessments will pay off over 3 years and 5%
interest
will be charged. Assumes
20%
of properties will prepay special assessments.
MSA will
pay for mill & overlay of MSA
streets. The combination
of
General Fund contribution, MSA reimbursement
and other city reimbursement will cover
the 40% of mill & overlay costs that are not assessed.
Overlay
Sealcoat
Other
Business Unit 5865
5867
Business Unit 5866
Ending
Gen FD
Special
Special
City
Invest
First Sealcoat
Second Sealcoat
Third Sealcoat
Patch
Mill & Overlay
Fund
Year
Contrib.
Assmt.
Assmt.
M.S.A.
Reimb.
Earnings
Phase
Costs
Phase
Costs
Phase
Costs
Ph 1 -3
Phase
Costs
Balance
2010
65,300
53,460
272,773
55,419
1
101,366
36th Ave
752,012
1,936,532
2011
167,250
34,992
9,425
47,107
2&3
289,528
8,738
36th Ave
41,862
1,820,186
2012
69,300
37,387
23,159
6
158,450
7,025
36th Ave
84
1,747,086
2013
71,400
45,904
20,726
3,815
7
114,355
45,626
79
1,682,967
2014
72,800
144,731
46,938
16,830
8
156,389
4
120,717
40,000
1
1,000,000
502,429
2015
74,300
302,967
116,837
5,024
40,000
2
1,270,000
-308,443
2016
76,529
310,698
18,590
-4,627
9
158,042
5
92,948
20,000
3
1,365,000
-1,543,243
2017
78,825
379,710
44,615
-30,865
10
226,399
4
903,000
-2,200,358
2018
81,190
364,415
35,134
528,000
-55,009
-1,246,627
2019
83,625
308,673
39,039
97,788
-37,399
11
124,064
6
195,193
-1,074,159
2020
86,134
198,642
117,614
304,178
-32,225
12
184,011
7
119,607
5
760,000
-1,463,434
2021
88,718
97,678
204,199
361,025
-43,903
8
192,339
1
172,684
-948,056
2022
91,380
169,247
263,515
318,428
151,127
-28,442
13
195,940
2
215,462
-178,741
2023
94,121
119,563
325,926
61,937
-5,362
9
194,371
3
228,256
223,072
2024
96,945
104,349
372,441
6,692
14
191,381
10
278,443
4
162,233
333,675
2025
99,853
280,405
371,277
221,992
8,122
10,010
6
1,597,257
-271,923
2026
102,849
398,743
197,092
337,400
153,364
-8,158
15
202,223
11
152,582
7
978,740
-424,178
2027
105,934
550,661
118,502
287,208
109,139
-12,725
12
226,310
5
256,904
8
1,573,902
-1,065,672
2028
109,112
488,457
166,305
-31,970
16
242,596
-576,364
2029
112,385
602,025
133,742
164,538
97,504
-17,291
13
240,982
9
1,590,531
-1,314,974
2030
115,757
813,763
115,671
527,252
235,380
-39,449
10
2,278,482
-1,825,082
2031
119,230
679,507
138,166
-54,752
14
235,375
-1,178,306
2032
122,807
668,661
170,310
76,579
-35,349
6
286,648
11
1,248,575
-1,423,874
2033
126,491
733,145
172,720
596,719
168,042
-42,716
15
248,708
7
175,647
12
1,851,887
-1,770,068
2034
130,285
917,469
249,155
480,393
21,194
-53,102
8
282,457
13
1,914,508
-1,939,181
2035
134,194
960,141
201,974
338,359
170,999
-58,175
16
298,363
14
1,815,497
-2,305,549
2036
138,220
768,518
163,857
-69,166
9
285,441
-1,304,121
2037
142,366
887,215
137,012
358,965
-39,124
10
408,902
15
1,918,341
-1,736,028
2038
146,637
1,012,182
189,677
270,343
99,391
-52,081
16
2,234,308
-2,304,186
2039
151,037
841,492
241,088
-69,126
11
224,073
-1,139,696
2040
155,568
599,232
328,589
-34,191
12
332,344
-90,498
2041
411,999
312,941
-2,715
13
343,583
631,728
5.310.419
14,286,032
4,829,150 5,254,525
1,762,826
-7,902
2,244,5621
2,986,8331
3,374,6341
161,389
25,094,065
Memorandum
CST,15
AL
DATE: August 13, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager
SUBJECT: Public Works Facility — Bid Opening/Construction Cost
Earlier this year, the Council identified a site for a new Public Works facility for the city's
public works operations. Since then, staff has acquired and prepared the site at 5501
West Broadway for this project.
Staff has worked with Kodet Architects to develop plans for the proposed facility and
earlier this summer, the Planning Commission and City Council approved the site plan
for the building. Bids received for the proposed facility will be opened on August 19 at 1
p.m. and will be reviewed with the Council at the August 19 work session. A more
detailed discussion of the project costs and financing is scheduled for the August 21
work session.
Late last year in a work session, the City Council discussed ways to pay for a new
Public Works facility, estimated to cost approximately $13. While no formal vote was
taken, it appeared the preferred option was utilizing the balance of the Major Building
Replacement Fund (MBRF) — approximately $10,300,000 — and funds from the utility
and EDA funds. Once the bid price is known for the Public Works facility project, the
Council will need to review and possibly revise its financing plan for this facility.
Memorandum
CtMor"
"YSTAL
DATE: August 14, 2014
TO: Mayor and City Council
Anne Norris, City Manager
FROM: Charles Hansen, Finance Director
SUBJECT: Discuss Impact of Cash & Investments on City Bond Rating
Background:
The following paragraph appears in the 2013 Comprehensive Annual Financial Report.
The City is acquiring property and will initiate construction of a new public works
facility in 2014. This is expected to cost $3,000,000 for land acquisition and
$10,000,000 for construction. Construction is expected to be completed in the
summer of 2015. Funding will come entirely from internal sources. The Major
Building Replacement Fund will provide $10,000,000 and several other funds will
make smaller contributions to the project. Although this will reduce the amount of
cash and investments held by the City, about $40,000,000 of cash and
investments will remain after the project. This is more than adequate for cash
flow and emergency purposes.
Since the above was written, there have been the following developments:
• Total cost of the public works facility has increased to perhaps $15,000,000.
• The City will pay cash for its $1,200,000 share of the JWC emergency wells.
• The City will pay cash for 40% of the mill and overlay projects. This will cost
$400,000 in 2014, $508,000 in 2015, $546,000 in 2016 and $361,000 in 2017.
If cash is paid for the public works facility, the emergency wells and 40% of the mill &
overlay projects, the City's cash and investment position could be reduced to something
more like $35,000,000. If other projects or events draw on cash, then it could go lower.
Bond Rating
The City of Crystal currently holds a AA2 bond rating from Moody's. This is a good
bond rating for a city such as Crystal.
Moody's doesn't say this publicly, but a major factor in their rating is the affluence of the
community since that is a major factor in a city's ability to repay debt. Crystal is not an
affluent city. That is a negative factor in Crystal's bond rating.
An offsetting positive factor has been Crystal's strong cash and investment position.
This has been an important point each year in the rating interview with the Moody's
analyst. Paying cash for the projects listed above and perhaps some unforeseen
projects that may come up may reduce cash and investments to $35,000,000 or less.
If this happens, Moody's will be concerned both about the balance being $35,000,000 or
less instead of the $50,000,000 plus that Moody's is used to seeing and about the pace
of the change in a short period of time. Moody's will be concerned that the new
spending pattern will continue so that cash and investment balance will continue to fall.
There is a very good chance that this will result in a downgrade in the City's bond rating
from AA2 to Al or less. An Al bond rating is nothing to be ashamed about, but the
downgrade from AA2 would indicate that an independent observer views the City's
financial management as being less responsible than it has been in the past.
Memorandum
myor
CRYSTAL
DATE: August 14, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: General Fund Follow Up.
Staff is still researching several issues that were raised at the first budget work session.
No documentation is available for inclusion in this agenda packet. Some documentation
may be sent out later if research can be completed on some issues.
Memorandum
crry,n[.
;CRYSTAL
DATE: August 14, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: Discuss the Preliminary Property Tax Levy to be Adopted on September
2nd
State law requires cities to adopt a proposed 2015 property tax levy and report it to the
county auditor no later than September 30, 2014. Whatever property tax levy the City
Council adopts in September may be reduced with the final adoption of the budget in
December, but it may not be increased.
The current draft of the budget prepared by staff shows a $366,000 increase in the
General Fund tax levy, no change in the two debt service tax levies and a $31,000
increase in the Economic Development Authority tax levy.
Staff needs direction from the City Council regarding the proposed 2015 property tax
levy so that a resolution adopting it may be prepared for the September 2 council
meeting. We still recommend that the proposed property tax levy be adopted at the
September 2nd meeting, but the City Council has the option of adopting it at the
September 16th meeting.
CITY OF CRYSTAL
TOTAL PROPERTY TAX LEVY
Proposed 2015 Tax Levy
Total All Property Tax Levies
9,217,153 9,614,153 397,000 4.31%
2014
2015
Change
Percent
Propertv Taxes
General Fund Tax Levy
8,237,000
8,603,000
366,000
4.44%
Pool bonds debt service
209,000
209,000
0
0.00%
Henn Cty Rd 81 debt service
563,153
563,153
0
0.00%
Total Gen. Fd. & Debt Tax Levies
9,009,153
9,375,153
366,000
4.06%
EDA
208,000
239,000
31,000
14.90%
Total All Property Tax Levies
9,217,153 9,614,153 397,000 4.31%