2014.08.14 Work Session Packet (Budget)4141 Douglas Drive North • Crystal, Minnesota 55422-1696
CITY of Tel: (763) 53 1 -1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CRYSTAL
Posted: August 8, 2014
CRYSTAL CITY COUNCIL
BUDGET WORK SESSION AGENDA
Thursday, August 14, 2014
6:30 p.m.
Community Room
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the budget work session of the Crystal City Council was held at p.m. on
Thursday, August 14, 2014 in the Community Room located at 4141 Douglas Drive, Crystal,
Minnesota.
I. Attendance
Council members
Hoffmann
Libby
Peak
Selton
Adams
Budziszewski
Deshler
Staff
Norris
Hansen
Mathisen
Hackett
Peters
Revering
Larson
II. Agenda
The purpose of the budget work session is to discuss the following agenda items:
1. Review Capital Funds:
■ Permanent Improvement Revolving Fund (PIR)
■ Police Equipment Revolving Fund (PERF)
■ Fire Equipment Revolving Fund (FERF)
2. Review adjustments to 2015 General Fund and answer questions from first budget
work session
III. Adjournment
The work session adjourned at p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
CCKVST
Memorandum
AL
DATE: August 7, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager
Charles Hansen, Finance Director
SUBJECT: Discuss Capital Budgets
Background:
The five year budgets for capital outlays in the Permanent Improvement Revolving
Fund, Major Building Replacement Fund, Police Equipment Revolving Fund, Fire
Equipment Revolving Fund, Street Maintenance Fund, and Street Reconstruction
Fund are attached.
Priority is being placed on maintaining the assets that we already have rather than
adding new things. Priority is also given to projects that align with the long-range
plan for the park system.
Transfers from the General Fund
The 2015 budget increases transfers to the P.I.R., Police Equipment Revolving
Fund by 3% and the Street Maintenance Fund by 2%.
2012
To Fund:
Actual
P.I.R. Fund
$659,000
Major Building Replace
600,000
Police Eq. Revolving
114,400
Street Maintenance
69,300
Total Capital Transfers
$1,442,700
2012
2014
2014
Actual
Adopted
Proposed
$645,520
$401,600
$413,648
0
0
0
125,700
128,200
132,046
71,400
72,800
74,300
$842,620
$602,600
$619,994
Permanent Improvement Revolving (PIR) Fund
The 2015 through 2018 budgets aren't balanced, reflecting the backlog of needs
that have built up. The proposed 2015 PIR budget includes projects totaling
$1,273,100 for traditional buildings, parks, streets, and vehicles.
Funding sources for the PIR have been adjusted to the best current estimates.
Interest income is based on the $8,400,000 average cash balance of the fund. An
interest rate of 1 % is assumed for the investment earnings, although that may not
be achieved.
Adopted YTD As Of-
RE
f
BU Project Description 2014 08/01/14 2015 2016 2017 2018 2019
TOTAL EXPENDITURES 1,089,600 401,238 1,273,100 1,370,500 1,218,800 1,017,700 906,700
FUNDING SOURCES
_-
Special Assessment Income
Special Assessment Interest
30,000
26,000
24,000
22,000
20,000
18,000
Special Assessment Income - Alley Project
94,800
13,758
102,000
90,000
0
Local Government Aid
188,764
225,970
228,230
230,512
232,817
235,145
HRG Recycling Grant
15,000
15,000
Grant - HCYSPG - BCP playground
65,000
Cable Franchise Grant
30,750
15,909
Charges for services
140
Interest Income
84,000
59,754
123,297
124,346
157,310
187,220
220,690
Interest Income - 10% to Fund Balance
(8,400)
(12,330)
(12,435)
(15,731)
(18,722)
(22,069)
_
Insurance Reimbursement
Xcel Energy Lighting Rebate
3,000
Other Rebates
Miscellaneous
Sale of Property
20,000
8,426
20,000
Transfer from Storm Water Fund (Alley Construction)
63,200
68,000
60,000
0
Transfer from General Fund (Tax Levy)
401,600
413,648
426,057
438,839
452,004
465,564
Transfer from Economic Development Authority (Bass Lake Road)
TOTAL FUNDING SOURCES
150,000
1,069,714
97,987
1,049,585
940,199
832,930
873,319
917,331
SURPLUS OR (DEFICIT)
(19,886)
(303,251)
(223,515)
(430,301)
(385,870)
(144,381)
10,631
Fund Balance on 12/31/2013:
$8,713,979
Assumed Return on Investments
Annual increase in General Fund Transfer
N
8,694,093 8,502,794 8,084,928 7,714,789 7,589,130 7,621,830
1.0% 1.0% 1.5% 2.0% 2.5% 3.0%
3.0% 3.0% 3.0% 3.0% 3.0%
BU Project Description
PIR Fund (Fund 405)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted YTD As Of
2014 08/01/14 2015 2016 2017 2018 2019
4110
ADMINISTRATION / ELECTIONS / FINANCE
Security control system
12,500
10,825
20,500
21,000
23,000 24,000
25,000
4111
4115
4126
Computer hardware and software
Replace server
Upgrade cable TV equipment in Council Chambers/Control Room
46,100
200,000
24,448
43,840
64,000
55,000
11,000
.55,000 55,000
90,000
14,000
4124
Records management system
50,000
53,377
22,000
10,000
4.121
Replace copy machines
40,000
Fleet management
50,000
Telephone & voicemail system
30,000
50,000
Public works facility
TOTAL ADMINISTRATION / ELECTIONS / FINANCE
308,600
132,490
136,500
127,000
78,000 129,000
189,000
W
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: CCTV System & Access Controls
Department: Administration
Estimated Cost: $20,500
Source: PIR
Year to be Purchased: 2015
Description:
Upgrades and new installations of CCTV system hardware and door access control hardware
Justification:
- Crystal Community Center DVR & New Camera $8,500
- City Hall DVR & New Cameras $4,500
- City Hall Door Access / New Readers & Panel $7,500
Operational Impact / Other - staff, supplies or contractual:
Contract with Trans Alarm to install and configure equipment
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Computer Hardware and Software
Department: Administration
Estimated Cost: $64,000
Source: PIR
Year to be Purchased: 2015
Description:
Information technology computer hardware and software.
Justification:
New or updated software upgrades and various capital items $3,000
(Keyboards, cables, power sources, printers, speakers, etc.)
18 new PC's on a replacement program of 4-5 years as needed @ $722 $13,000
6 monitors on a replacement plan as needed @$450 $2,700
Switches:
$35,350
48 Port Base Switch — City Hall - $7,750
48 Port Base Switch 3K -X 10 G Network Module — City Hall $8,900
24 Port Base — City Hall - $3,300
48 Port Base Switch — CCC - $8,500
48 Port Base — Public Works - $7,000
Wireless Access Points — PW Facility/City Hall
$4,000
City Hall Firewall
$5,100
Replacement of Access Point
$850
Operational Impact / Other - staff, supplies or contractual:
The Assistant City Manager/Human Resources Manager, IT Manager work with LOGIS on
the purchase and implementation of a new server.
For equipment purchases — list item to be replaced:
Depending on trade values at the time of purchase this equipment will be traded or sold at
Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
5
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Records Management
Department: Administration
Estimated Cost: $22,000
Source: PIR
Year to be Purchased: 2015
Description:
LaserFiche Records Management System.
I
Justification:
Software licenses —15 @ $700 $10,500
Upgrade to LaserFiche for SQL Software $6,000
Scanner $5,500
Operational Impact / Other - staff, supplies or contractual:
For equipment purchases — list item to be replaced:
Scanner
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment,
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Telephone and Voicemail Upgrade
Department: Administration
Estimated Cost: $30,000
Source: PIR
Year to be Purchased: 2015
Description:
Telephone and Voicemail hardware and software upgrade.
Justification:
The current voicemail system is running on Windows server 2003, which will not be
supported after July 2015. The server will need to be replaced and a software upgrade will
likely be needed. It may even entail upgrades to the phone system software and hardware.
System was purchased and implemented in 2007 and 2008. We will also need to supply back
up capabilities.
Operational Impact / Other - staff, supplies or contractual:
For equipment purchases — list item to be replaced:
Server and software, depending on trade values at the time of purchase this equipment will be
traded or sold at Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
co
Adopted YTD As Of
BU Project Description 2014 08/01/14 2015 2016 2017
4327 City Hall - Misc. concrete repair
4337 City Hall - roof replacement (finish 2013 project) 7,851
4349 City Hall & Pool Bldg - solar energy sys., reverse 2013 prepaid 66,053
4338
City Hall -bldg. upgrades -boiler replacement
,vv�
4337
City Hall -roof, last half
4346
4328
City Hall - replace screens
3,200
City Hall - replace parking lot lights with LED
12,000
City Hall - paint radio tower
1,500
4344
City Hall - VAV controllers
70,000
City Hall - replace 3 lunch room cabinets
8,000
4336
City Hall - replace rooftop air conditioners, 3rd unit - Police
40,000
City Hall - replace cubicles
75,000
20,000
4345
CCC - replace parking lot lights with LED
24,000
4334
CCC - coat back hall concrete floor
2,000
4340
CCC - replace air conditioner, unit # 1
45,000
4334
CCC - fence generator
1,200
4321
CCC - replace south parking lot
140,000
4343
CCC - pool building roof replacement & concession exhaust fan
95,000
4318
CCC - the repair at front counter
4326
4344
South Fire - replace furnace and A/C units #2
12,000
4346
South Fire - rehab AC & stairway
7,000
4314
South Fire - replace roof
90,000
4344
South Fire - replace water heater
7,000
4328
North Fire - Civil Defense siren replacement
20,000
4345
North Fire - replace 2 furnace and A/C units
28,000
4347
North Fire - parking lot replacement
26,000
4326
Parking lots - Bassett Creek Park - east
76,000 _
4326
Parking lot - North Lions Park east lot
20,000
4326
4326
4330
Parking lot - North Lions Park west lot
Parking lot - Valley Place Park west lot
Parks - furnances, Forest, Valley Place & Welcome
5,000
5,000
30,000 _
50,000
4348
Becker Arts Building remodel
4332
Becker Arts Building roof
120,000
4332
Forest Park building roof replacement
15,000
TOTAL CITY BUILDINGS
39,000 73,904
137,400
380,500 437,000 60,000 75,000
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: City Hall Hot Water Heat Boiler and Hot Water Heater Replacement
Department: City Buildings
Estimated Cost: $95,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Replace City Hall hot water heating boiler and hot water heater. Install duplex boiler system
and indirect domestic water heater.
Justification:
City Hall was rebuilt in 1994. In 2015 the boiler will be 21 years old. There is only one
boiler (i.e. not a duplex system). A major failure in the winter would require emergency
replacement at considerably more cost. The existing boiler is not as energy efficient as
boilers built to current day standards. The new replacement will include a two boiler duplex
system (similar to the Community Center which has five). The existing water heater consists
of a small boiler, storage tank, and circulating pump. Replacement of the water heater should
be incorporated with new duplex heating boiler system.
Operational Impact / Other - staff, supplies or contractual:
No operational impact other than creating a more energy efficient and maintainable operation.
For equipment purchases — list item to be replaced:
The existing equipment will be recycled.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: 4328 — Replace Screens — City Hall
Department: City Buildings
Estimated Cost: $3,200
Source: PIR
Year to be Purchased: 2015
Description: Replace screens on various full length windows at City Hall.
Justification: The screens on the full-length windows at City Hall (Chambers, lower level
breakroom, upper and lower hallways) are old and in rough shape. Some are torn or totally
gone and the remaining ones are sagging and no longer fit.
Operational Impact / Other - staff, supplies or contractual: Screens will be ordered and
installed.
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
1o
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Community Center Generator Fencing
Department: City Buildings
Estimated Cost: $1,200
Source: PIR
Year to be Purchased: 2015
Description:
The fence the Community Center generator.
Justification:
A generator was installed next to the Community Center in 2013. To date it has been subject
to minor vandalism and graffiti. It should be fenced to protect it.
Operational Impact / Other - staff, supplies or contractual:
Fencing the generator will not only protect the equipment but save staff time in repairing
damage.
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction, or recycled.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
IN
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: South Fire Station Walls Rehab
Department: City Buildings
Estimated Cost: $7,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
There is a stucco enclosure around the AC units, and two stucco walls on both sides of the
outside basement stairway. Both are original and in need of resurfacing. The work will be
contracted out.
Justification:
The existing walls are original (1975).
Operational Impact / Other - staff, supplies or contractual:
Protection of building structural elements.
List the planned start date and planned end date of the construction.
Start Date: Summer 2015 End Date: Fall 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
12
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: North Fire Station Parking Lot Replacement
Department: City Buildings
Estimated Cost: $26,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Replace the asphalt parking lot. The work will be done by efforts from both Public Works
and a contractor.
Justification:
The North Fire Station (West Metro #1) parking lot is original and is no longer maintainable
and in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
Protection of building structural elements.
List the planned start date and planned end date of the construction.
Start Date: Spring 2015 End Date: Fall 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
13
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Parks Warming Houses Furnace Replacement
Department: City Buildings
Estimated Cost: $5,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Replace Valley Place, and Welcome Park building furnaces.
Justification:
The existing furnaces are original and in need of replacement.
Operational Impact / Other - staff, supplies or contractual:
More reliable and safer service.
List any item to be replaced by this purchase, explain how it will be disposed of:
The existing equipment will be recycled.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
14
BU Project Description
COMMUNITY DEVEL
4502 Replace Staff Car #27, 2007 Chevy Malibu
4504 Replace Staff Car #56, 2006 Chevy Malibu
4505 Replace Staff Car #57, 2006 Chevy Malibu
4506 Replace Staff Car #58, 2006 Chevy Malibu
TOTAL COMMUNITY DEVELOPMENT
Adopted YTD As Of-
BU
£
1
19,000
2015 2016 2017 2018 2019
21,000
19,500
19,500 _
0 39,000 0 21,000 0 0
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Replace Staff Car #57, 2006 Chevy Malibu
Department: Community Development
Estimated Cost: $19,500
Funding Source: Permanent Improvement Revolving (PIR) Fund
Year to be Purchased: 2015
Description: Purchase of replacement vehicle for Community Development Code
Compliance Inspector.
Justification: Current mileage on vehicle: 53,247. Anticipated mileage on this vehicle at the
time of replacement is 70,000 miles. It is expected that replacement in 2015 will minimize
higher cost maintenance and repair costs typically associated with higher mileage vehicles.
Operational Impact / Other - staff, supplies or contractual: No significant impact
expected.
For equipment purchases — list item to be replaced: 2006 Chevy Malibu (Staff Car #57)
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
1s
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Replace Staff Car #58, 2006 Chevy Malibu
Department: Community Development
Estimated Cost: $19,500
Funding Source: Permanent Improvement Revolving (PIR) Fund
Year to be Purchased: 2015
Description: Purchase of replacement vehicle for Community Development Housing
Inspector.
Justification: Current mileage on vehicle: 46,459. Anticipated mileage on this vehicle at the
time of replacement is 65,000 miles. It is expected that replacement in 2015 will minimize
higher cost maintenance and repair costs typically associated with higher mileage vehicles.
Operational Impact / Other - staff, supplies or contractual: No significant impact
expected.
For equipment purchases — list item to be replaced: 2006 Chevy Malibu (Staff Car #58)
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
17
Adopted YTD As Of-
MIA
f:
x IA (1R/01 /14
2015 2016 2017 2018 2019
15 L)
rru1c%;L — -
ENGINEERING
4603
GIS computer hardware & software 5,000
4605
New Hennepin aerial maps 3,500
4606
Replace #42 - 2002 Chevy pickup 4x4 355
Replace OEC copier 4,500
Project management hardware/software 15,000
Replace HP color plotter 8,500
4607
Traffic count equipment 1,000 1,700
TOTAL ENGINEERING 5,000 355 4,500 19,500 8,500 1,700 0
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Hennepin Aerial Maps
Department: Engineering
Estimated Cost: $3,500
Funding Source: PIR
Year to be Purchased: 2015
Description:
Updated Hennepin County half section aerial photo maps.
Justification:
The Engineering Dept. maintains the most up to date aerial maps for the city for use by all
city departments.
Operational Impact / Other - staff, supplies or contractual:
Most efficient operation of city business.
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction..
The existing materials are archived for historical reference.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
19
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: Replace Traffic Count Equipment
Department: Engineering
Estimated Cost: $1,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Replace existing traffic counting equipment.
Justification:
Traffic counting equipment is used on a routine basis. It is subjected to all kinds of weather,
vandalism and vehicles driving over it and has to be maintained and replaced.
Operational Impact / Other - staff, supplies or contractual:
Continued operation of city business.
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction..
The description should specify if the equipment it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
20
Adopted YTD As Of:
IWA nRmv14 2015 2016 2017 2018 2019
STREET IMPROVEMENTS
-
4901
4902
4903
Annual sidewalk, curb and gutter replacement _
Retaining wall replacement - citywide _
Street overlay projects
12,000
43,500 16,018
12,000
12,000
35,000
12,000
30,000
12,000 12,000 12,000
12,000 12,000
20,000
4905
All reconstruction, Phases 6 - 10
158,000 18,183
170,000
150,000
_
4907
Bass Lake Road Streetscape Repair
150,000 --
LST :ET IMPROVEMENTS
363,500 34,201
229,000
192,000
44,000 12,000 24,000
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: Annual Sidewalk Curb and Gutter Replacement
Department: Street Improvements
Estimated Cost: $12,000 /year
Funding Source: PIR
Year to be Purchased: 2015 - 2019
Description:
Repair curb and gutter and sidewalk at scattered locations throughout the city.
2015 - 2019 $12,000/year
Justification:
Maintenance of the City's curb and gutter and sidewalk infrastructure is an ongoing process.
Sidewalks are inspected and repaired based on plow operator's observations. Trip hazards are
eliminated as soon as possible.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance curb and gutter and sidewalks.
List the planned start date and planned end date of the construction.
Start Date: Summer of each year End date: Fall of each year
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
22
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: Annual Retaining Wall Replacement
Department: Street Improvements
Estimated Cost: $12,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Replace retaining walls at scattered locations throughout the city. The existing walls will be
recycled.
Justification:
Maintenance of the City's retaining wall infrastructure is an ongoing process. In recent years
crumbling, and dangerous leaning walls continue to be replaced. Walls must be replaced on
an approximately 20 -year cycle.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance retaining walls. It is determined on a case by case basis whether
to rebuild a specific wall in house or contract the work.
List the planned start date and planned end date of the construction.
Start Date: Summer 2015 End Date: Fall 2015
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
23
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: Street Overlay & Wear Course Repair Projects
Department: Street Improvements
Estimated Cost: $35,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Mill and overlay scattered local street locations.
Justification:
The streets in the remaining yet to be done reconstruction areas continue to deteriorate at an
increasing rate. The local streets in the Phase 14 — 16 project areas must be maintained until
the last project is completed in 2017. These costs will keep the local streets in passable
condition until they are rebuilt.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance of the local streets.
List the planned start date and planned end date of the construction.
Start Date: Summer of each year. End Date: Late fall of each year.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
24
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: Annual Alley Project
Department: Street Improvements
Estimated Cost: $170,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Annual alley reconstruction for new concrete alleys.
Justification:
Alleys are all original. Some are still gravel, others that have been not been rebuilt are asphalt
in poor condition. This is a ten-year program. The 2015 project will be the 9t' project.
This money is to cash flow the project since the project is funded by the Storm Drain Utility
and through special assessments.
Operational Impact / Other - staff, supplies or contractual:
More efficient maintenance of city alleys.
List the planned start date and planned end date of the construction.
Start Date: Summer 2015 End Date: Fall 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
W
Adopted YTD As Of:
Inca ORMI/14 2015 2016 2017 2018 2019
lilt
YrojecilJescripuOn — - -- -- -
STREETS
—
4713
4701
4704
4_749
Scan tool update (updates less than $1,000 - move to operating bdgt) 1,900 640
Replace #303 - 1994 sidewalk plow 125,000 122,666
Replace #312 - 2000 5 yard dumptruck & plow
Dump truck GPS tracking
Fork lift _
2,000
_
185,000
15,000
17,000
2,000
20,000
4721
4717
4719
Replace #305 bucket truck (2000)
Replace #308 - 2002 Chevy 3/4 ton
Replace #336 crack sealer (share $52,000 cost with Robbinsdale)
120,000
45,000
26,000
4729
Replace #345 Bobcat trailer (1999)
8,000
Replace #365 Router _
_10,000
_
4750
Replace #317 - 2005 GMC 1 ton dump truck
60,000
4730
Replace #302B - 2006 sidewalk plow broom
8,000
4732
Replace #364 patching hot box _
17,000
4725
Replace #329 - 2004 John Deere loader _
180,000
4740
Replace #335 - 2008 tracked Bobcat
65,000
4740
Replace Bobcat hydraulic hammer _
_
15,000
TOTAL STREETS 126,900 123,306
202,000 226,000
80,000 190,000
97,000
EQUIPMENT CIP JUSTIFICATION FORM
2015-2018
Project Name: Replace #312 2000 Sterling Dump w/plow
Department: Streets
Estimated Cost:$ 185,000
Funding Source: PIR
Year to be Purchased: 2015
Description: # 312 is a 2000 Sterling dump truck with plow,underbody plow, salt/sand
spreader this truck has 67,000 miles on it.
Justification: This truck plows snow and is used in all hauling operations, dirt, leaves,
asphalt, rubble, which are all part of operations in the Street Department. This equipment is
also used by Utilities and Parks departments.
Operational Impact / Other - staff, supplies or contractual: Less maintenance costs. Truck
is no longer made and parts are becoming harder to find.
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction..
This truck will be sent to Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
27
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name: 2015 Streets Purchase Used Fork Lift Unit 331
Department: Streets
Estimated Cost:$ 17,000
Source: PIR
Year to be Purchased: 2015
Description: This will be a new addition to our fleet of a 6,000 lb fork lift (gas or electric)
Justification: With the addition of the mezzanine type of storage at the New Public works
bldg it will be necessary to have this style of unit that can work in close spaces and work in
closed environments.
Operational Impact / Other - staff, supplies or contractual: no fumes, faster turning,
safer work practices.
For equipment purchases — list item to be replaced: Depending on trade values at the time of
purchase this equipment will be traded or sold at Auction. This item will be sold at Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
28
Adopted YTD As Of:
')ntd nq/n1/1A 2015 2016 2017 2018 2019
tsu
rroject 1Jesc11p�LU11 -
PARKS
-- -- - _
-
5037
Resurface basketball courts
4,000
4,000
4,000
5072
New bocce ball courts - probably in Bassett Creek Park
8,000
-
5000
Bassett Creek Park - replace picnic shelter pads
12,000
-
5063
Cavanagh drinking fountain replacement
2,500----
,500__5040
5040
Community Center landscaping, south side
10,000
5013
Complete north side MAC boardwalk (HRG grant)
4,000
6,000
6,000
5063
Replace plastic timbers at Cavanagh playground (HRG grant)
91000
5018
Sealcoat trails at Valley Place & Becker Parks
7,000
_.-
5057
Purchase docks for Twin Lake Shore
10,000 8,829
_
Purchase Becker Activity Center tables
2,000
5004
Becker Park rehab tennis & basketball courts fencing
75,000
5018
Sealcoat trails at Bassett Creek Park & Highway 100 trail
7,000
8,000
5011
Resurface Welcome tennis courts 2
70,000
5071
Yonkers Park - new picnic shelter _
_
25,000
Build Yunkers Park trail
65,000
Replace Becker Park ballfield fences
125,000
5016
Becker Park - landscape around activity building
10,000
5052
Upgrade Skate Park equipment
20,000
5073
Playground Equipment - Bassett Creek Park
130,000
5075
Playground Equipment - Welcome Park
_
80,000
5026
Plaaground Equipment - Valley Place Park
110,000
Playground Equipment - Fair School Park
50,000
5012
Playground Equipment - Sunnyview Park
50,000
5056
Install permanent hockey rink - Twin Oaks Park
45,000
5056
Rebuild hockey rink lights - Welcome Park
35,000
5056
Install permanent hockey rink - Iron Horse Park
50,000
5056
Install permanent hockey rink - Welcome Park
50,000
5059
Replace # 114 - 1984 Kubota tractor
20,000
5042
Purchase leaf blower/vacuum
1,600
_
5014
Replace # 103 - 2000 GMC 1 ton pickup & plow
65,000
5070
Replace # 104 - 2000 GMC 3/4 ton truck
45,000
5076
Replace #133 - 1999 water tanks & pump
40,000
_
5074
Replace # 120 - 2001 Toro Workmaster
15,000
5042
Leaf chopper/shredder
4,000
Replace # 112 - 1999 Chevy I ton truck
65,000
5009
Replace # 105 - 2000 GMC 1 ton pickup with dumpbox
65,000
-
5077
Replace # 132 - 1997 Toro Workman
27,000
5031
Replace # 117A - Erskine snowblower
8,000
5031
Replace # 117 - 2002 Cat loader
80,000 _
5078
Replace # 127 - 2003 Toro 580D mower
92,000
5051
Replace # 107 - water tanker
80,000
5054
Replace # 124 - Toro mower
70,000
TOTAL PARKS
90,100 8,829
392,000
305,000
423,000 361,000 200,000
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: Rehab tennis and basketball court fencing — Becker Park
Department: Parks
Estimated Cost: $75,000
Funding Source: PIR
Year to be Purchased: 2015
Description:
Rehab fences around the tennis and basketball courts at Becker Park.
Justification: The existing fencing around the tennis and basketball courts at Becker Park is
aging and needs extensive repair/rehab.
Operational Impact / Other - staff, supplies or contractual:
This work will be contracted out; no operational impact.
List the planned start date and planned end date of the construction.
Start Date: 2015 End Date: 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
30
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name:
Seal Coat Trails at Bassett Creek Park
Department:
Parks
Estimated Cost:
$7,000
Funding Source:
PIR
Year to be Purchased: 2015
Description: Seal coat all existing trails at Bassett Creek Park
Justification: Sealing coating trials prolong the life of the bituminous surface.
Operational Impact / Other - staff, supplies or contractual:
Work will be done by City Staff
List the planned start date and planned end date of the construction.
Start Date: 2015 End Date: 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
31
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name:
Replace Bassett Creek Playground
Department:
Parks
Estimated Cost:
$130,000
Funding Source:
PIR
Year to be Purchased:
2015
Description:
Replace the existing playground at Bassett Creek with a new playground; re -grade site to
improve drainage.
Justification:
In 2015 the existing playground will be 22 years old, far exceeding the life expectancy of a
heavily used playground. Recent drainage issues will require the playground site to be re-
evaluated and amended to correct any problems.
Operational Impact / Other - staff, supplies or contractual:
Site work will likely be done by Public Works staff but the purchase of the playground
equipment and its installation will be contracted. Staff will apply for a Hennepin Youth
Sports Grant to assist with a portion of the costs of this equipment.
List the planned start date and planned end date of the construction.
Start Date: Spring, 2015 End Date: Summer, 2015
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
32
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name # 103
Department: Parks
Estimated Cost:$ 65,000
Source: PIR
Year to be Purchased: 2015
Description: This is a 2000 GMC 1 ton with plow with 42,000 miles, Replace with 1 ton with
plow and dump box.
Justification: This truck is used year round snowplowing, maintenance, pulling lawn mowers
and groomers. Many hard miles pushing snow.
Operational Impact / Other - staff, supplies or contractual: Less maintenance costs
For equipment purchases — list item to be replaced: trade in or will be sold at Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
33
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name #133
Department: Parks
Estimated Cost:$ 40,000
Source: PIR
Year to be Purchased: 2015
Description: This is a 1999 portable water tank and pump system.
Justification: This unit is only used in the winter months for flooding rinks.
Operational Impact / Other - staff, supplies or contractual: Less labor costs. Efficiency
For equipment purchases — list item to be replaced: trade in or will be sold at Auction.
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
34
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
Project Name #112
Department: Parks
Estimated Cost:$ 65,000
Source: PIR
Year to be Purchased: 2015
Description: This is a 1999 Chevrolet 1 ton with dump and plow. This truck has 42,000 miles
and has been submerged in water.
Justification: This truck is used year round in snow plowing, park maintence, hauling wood
chips, and General Park work.
Operational Impact / Other - staff, supplies or contractual: Less labor costs. Efficiency
For equipment purchases — list item to be replaced: trade in or will be sold at Auction:
The description should specify if the equipment is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
35
Adopted YTD As Of:
I)nIa ARMI /14 2015 2016 2017 2018 2019
---
FORESTRY
5800 Boulevard tree planting & Emerald Ash Borer treatment 28,000 9,971 33,000 33,000 33,000 33,000 33,000
5805 Replace Forestry truck #44 - 2001 Chavy 4x4 28,000
TOTAL FORESTRY 28,000 9,971 33,000 33,000 33,000 33,000 61,000
CONSTRUCTION CIP JUSTIFICATION FORM
2015-2019
Project Name: Boulevard Tree Planting and EAB Treatment
Department: Forestry
Estimated Cost: $33,000
Funding Source: PIR
Year to be purchased: 2015 - 2019
Description: The PIR tree planting fund has enabled the City of Crystal to make significant
effort to restore the community tree canopy. Mostly along street rights-of-way, the plantings
are targeted at a specific neighborhood(s), creating/furthering a sense -of -place. Protecting
valuable ash trees from EAB has become increasingly important in moderating the need to
plant more trees.
2015 — 2019 $33,000 each year
Justification: Not only have devastating diseases claimed many of our trees, the emerald ash
borer now threatens 15% of our remaining inventory; indeed, phased pro -active ash removals
will heighten planting needs to reduce further canopy loss, and the need to chemically protect
our most healthy and valuable ash trees will further strain our normal operating budget. Our
planting efforts over the past decade have heightened citizen environmental awareness (as
evidenced by the increasing number of tree planting requests we have received.
Trees benefit Crystal through cooling (summer), stormwater management, erosion control,
enhanced health and well-being of citizens, and increased property values.
Operational Impact / Other - staff, supplies or contractual: Many forestry job duties
work well with interdepartmental cooperation and teamwork. Sound management of
reforestation and forest health care protects/enhances the City's natural resources.
List the planned start date and planned end date of the construction.
Start Date: 1/1//15 End Date: 12/31/19
2015-2019
The description should specify if the construction is a new item or replaces an existing
item and if the work will be done by city staff or contracted out. You should cover how
the item fits into the replacement schedule for structures and improvements.
37
Adopted YTD As Of
I)M A ()R/()1/14 2015 2016 2017 2018 2019
tsu rru�c�� tJwt�iil�uvii -- - - -
RECREATION
Recreation software/CLASS replacement _ 8,700
0
TOTAL RECREATION 0 0 8,700 0 0 0
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: CLASS Software Replacement
DEPARTMENT: Recreation
ESTIMATED COST: $ 8,700
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
LOGIS informed cities on the CLASS recreation software that a replacement software will
be purchased and installed in 2015. Modules include registration, facility booking, and
online registration. Installation to take place in fall of 2015. The additional cost will be
for additional modules (facility booking, etc.)
JUSTIFICATION:
This software is the means to register participants for programs and facility rentals as
well as use for online registrations.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
LOGIS to install and train staff
For equipment purchases — list item to be replaced:
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
39
Adopted YTD As Of:
')A! A A2/Al /1 a 9015 2016 2017 2018 2019
BU
Yroiect Vescripuon
SWIMMING POOL/WATERSLIDE
- -
5404
540 1
Water slide gelcoat & renovation
Lounge seating
Replace double door freezer at Pool
Pool - add windows & screens to louvers of pool building
70,000
4,000 1,284
5,000 4,511
4,000
4,000
20,000
---
POS/Computer cash registers (3)
5,500
5406
5418
5401
Replace sand in sand filters
Replace building hot water heater
Umbrella and/or fabric replacement program (3)
7,000
1,000
10,000
_
18,000
5421
Maintain/renovate spray features _
15,000
5400
Chemical feed equipment controllers (3)
3,500
5404
Water slide railings
35,000
Extend irrigation system
15,000
5415
Replace shower fixtures & shower heads
2,000
2,000
5416
Water walk cargo net
7,000
5418
Pool heaters 2
20,000
15,000
Update entryway of pool building
150,000
Splash Pad
200,000
TOTAL SWIMMING POOL/WATERSLIDE
79,000 5,795
0 42,500
55,500
201,000
235,000
Adopted YTD As Of:
IM n nQmi ii A int S 2016 2017 2018 2019
BU
Project Qescription
-- -
COMMUNITY CENTER
5601
Replace office chairs _
2,000
1,773
2,000
2,000
5601
Replace blinds - Game Room _
_
2,000
5601
Replace blinds - MN Room _
3,500
5603
Padded chairs
15,000
20,000
20,000
5606
Folding chairs
3,000
3,000
5607
Rectangular tables & table carts
3,500
3,303
3,500
5608
Replace conventional stove/oven
6,500
3,977
_
5613
Replace carpet in Day Care Room
_ 3,500
1,957
5623
Replace Activity Room counter top - project started in 2013
1,377
5623
Paint gyms
17,000
5623
Replace hand dryers in all restrooms
5,000
5617
Resurface gym floor
40,000
5617
Resurface Crystal room floor to bare wood
6,000
5625
Replace ice maker
2,500
5601
Stage Curtain Replacement
5,000
Replace Single Door Freezer
3,500
Replace snow blower
1,500
Replace bathroom stall dividers
10,000
5625
Replace LCD projector and add smart board
4,000
Inside doors, refinishing, repair, edging
3,500
Replace gym #3 double door
4,000
Replace office carpet
8,500
Replace activity room chairs
3,800
Replace garbage disposals (2)
3,500
Maintenance basketball hoops/gym wall motors
3,000
5623
Misc. repair/replace - rolldown doors (kitchen & office)
5,000
5625
Replace screen in gym
4,000
5601
Replace 8 conference room chairs
6,000
Replace convection ovens (2)
10,000
Maintenance, refinishing & repair edging of outside doors
1,200
3,500
Replace carpet extractor
16,000
Replace dishwasher
5,000
Replace whiteboards & overhead screens
TOTAL COMMUNITY CENTER
30,500 1
12,387
91,000
45,000
38,800
30,000
25,700
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: Replace blinds in Game Room
DEPARTMENT: Community Center
ESTIMATED COST: $2,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
Replace vertical blinds in Game Room
JUSTIFICATION:
The blinds are original and have been repaired many times — replacement is warranted
as there are many repairs needed that would match the cost of replacement.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
For equipment purchases — list item to be replaced:
None
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
42
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: Replace blinds in MN Room
DEPARTMENT: Community Center
ESTIMATED COST: $3,500
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
Replace vertical blinds in MN Room
JUSTIFICATION:
The blinds are original and have been repaired many times — replacement is warranted
as there are many repairs needed that would match the cost of replacement.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
For equipment purchases — list item to be replaced:
None
I
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
43
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: Padded Chairs
DEPARTMENT: Community Center
ESTIMATED COST: $20,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
These padded chairs are used daily in the Minnesota Room and the Crystal A/B Room
at the Community Center. Since we need to keep the chairs all within the same fabric
and dye lot, we would like to purchase replacement chairs over a 3 year program.
JUSTIFICATION:
We currently have 130 chairs that are used daily in the Senior Center (MN room) and
100 chairs in the Crystal A/B Room. The chairs are all original to the building being
built in 1990 (thus they are 20+ years old). We clean the chairs 1-2 times a year and
they have held up very well but the fabric is starting to wear and stains are not coming
out.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
Having functional and stable chairs for our senior center and main meeting room is
important for the safety of our users.
No other budget impact.
For equipment purchases — list item to be replaced:
Replacing padded chairs in Community Center.
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
44
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: Paint all gyms
DEPARTMENT: Community Center
ESTIMATED COST: $17,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
Paint all gym walls 3/4 height (about 23') of each wall. The top 1/4 (about 7')of the wall
will be cleaned.
JUSTIFICATION:
The gym wall paint has the original paint color when the building was built (20+ years
ago) and the color has discolored over time. We have painted the bottom 8' but the
wall colors do not match the upper colors. The professional painting companies are
very good at painting large areas and matching the existing color schemes of the
building.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
This aesthetic value of the room will provide renters a positive experience so they return
for future visits.
For equipment purchases — list item to be replaced:
The paint and supplies will be purchased by contractor.
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
:1 R-1
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: Strip and refinish gym floors
DEPARTMENT: Community Center
ESTIMATED COST: $40,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
Refurbish wooden gym floor at the CCC
JUSTIFICATION:
The wood floor at the CCC will be stripped to bare wood, refinished and lines
repainted. This has never been done and would keep the floor in good condition. The
floor will be 25 years old and even though it is refinished every other year, this will
add life to the facility.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
For equipment purchases — list item to be replaced:
None
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
46
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: Strip, repair and refinish Crystal Room floors
DEPARTMENT: Community Center
ESTIMATED COST: $6,000
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
Refurbish wooden floor in Crystal Room A/B at the CCC
JUSTIFICATION:
The wood floor at the CCC will be stripped to bare wood, refinished and repaired.
This floor sees heavy use with meetings and activities such as dance and karate. There
are a few places where the wood has been damaged. This has never been done and
would keep the floor in condition. The floor will be 25 years old and even though it is
refinished every other year, this will add life to the facility.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
For equipment purchases — list item to be replaced:
None
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
47
EQUIPMENT CIP JUSTIFICATION FORM
2015-2019
PROJECT NAME: Ice Maker in kitchen
DEPARTMENT: Community Center
ESTIMATED COST: $2,500
FUNDING SOURCE: PIR
YEAR TO BE PURCHASED: 2015
DESCRIPTION:
Replace Ice Maker in kitchen.
JUSTIFICATION:
The ice maker was replaced in 1999 and 2007. The manufacture of the product said
that the life span of an icemaker running year round will last 6-7 years.
OPERATIONAL IMPACT/OTHER: staff, supplies or contractual:
Ice is used by our senior center as well all the renters that reserve the kitchen.
For equipment purchases — list item to be replaced:
Replacing the ice maker in the kitchen.
The description should specify if the equipment is a new item or replaces an existing item. You should
cover how the item fits into the replacement schedule for equipment.
48
Police Equipment Revolving (PERF) Fund
We are proposing to increase the General Fund transfer to the PERF by 3.0%
from $128,200 in 2014 to $132,046 in 2015. This will provide for the following
projects:
• Normal scheduled replacement of two vehicles
• Purchase of three radios, two mobile data computers and three radars to be
installed in the new cars
• Routine replacement of defibrillators, tasers, radios and bullet proof vests
It is becoming more difficult to balance the PERF from year to year because there
are an increasing number of equipment and technology needs.
The Special Projects Fund includes a Forfeiture Account in which proceeds from
the sale of seized vehicles is deposited. This money must be used for purposes
related to traffic enforcement. In the 2015 budget, money from this account will be
used to purchase a new traffic enforcement squad car. The Police Department will
receive a total of three new vehicles in 2015, two purchased from the PERF and
one purchased from the Special Projects Fund.
Police Equipment Revolving Fund (Fund 235)
Multi -Year Capital Improvement Plan
2015 Requested Budget
Adopted Ameneded As Of.
Inia laid OR/01/14 2015 2016 2017 2018 2019
BU
3501
3502
3503
3504
Car
200
201
202
203
Frojectyescnpnon-
2011 Ford Crown Victoria
2012 Ford Interceptor
2011 Ford Crown Victoria
2014 Ford Interceptor
Patrol/traffic
Patrol
Patrol 40,000
Patrol 40,000
-
_
0
40,000
-- -
495
31,139
45,000
45,000
41,000
41,000
3505
3506
204
205
2013 Ford Interceptor
2014 Ford Interceptor
Patrol
Chief
27,000
31,307
40,000
35,000
3507
206
2007 Chevy Impala, blue
Investigations
30,000
3508
207
2012 Dodge Journey
Investigations
3509
208
2013 Ford Interceptor
Patrol
36
40,000
3510
209
2008 Chevy Impala, silver
Deputy Chief 27,000
0
30,000
3511
210
2012 Ford Utility vehicle
C.S.O.
45,000 45,000
3512
211
2014 Ford Interceptor
Patrol
40,000
30,174
41,000
3513
212
2009 Chevy Impala, unmarked
Investigations
32,000
3514
213
2007 Ford Crown Victoria
Reserves
3515
214
2010 Ford Crown Victoria
Patrol Lieutenant
41,000
3516
215
2014 Ford Interceptor
Patrol Supervisors
40,000
30,174
40,000
216
2002 Lincoln - Seizure
Unmarked spare/sch
217
2003 Ford Crown Victoria
Community volunteers
218
1996 Kustom Smart radar trailer
219
2008 Ford Crown Victoria
DARE/SRO
220
2010 Ford Crown Victoria
K-9 unit
221
2009 Ford F150 4x4
Patrol/crime prevention
3523
222
2009 Chevy Impala, unmarked
Juvenile specialist
3524
223
1999 Ford Ambulance
Command Post
224
2007 ACT RT -100 radar trailer
3526
225
2009 Ford Crown Victoria, unmark Investigations Lieutenant
32,000
226
2002 Chevy Avalanche
Unmarked spare/school liaison
_
227
2005 Ford Crown Victoria
Reserves
228
Explorers van
- -j
3500
lBallistic shield
3533
Computer Aided Dispatch / Records System ($12,279 prepaid) 135,000
135,000
147,279
3535
1 Mobile radios ($5,000 each)
10,000
10,000
25,911
15,000 15,000 20,000
N
Adopted Ameneded As Of:
IMA a 2(114 OR/01 /14 2015 2016 2017 2018 2019
DU
3536
3537
3538
%-aL 1 1VJ l+NL LVJ Vl 1�J avai
Mobile Data Computers ($6,000 each)
Mobile Radar/Lidar Replacement ($3,600 each)
In squad digital video ($6,000 each)
12,000
12,000 7,434
_
12,000
7,200
18,000
10,400
6,000
18,000
6,000
12,000
8,600
6,000
18,000
6,000
3539
Replace L3 digital video server
18,000
3540
Defibrillator Units ($2,000)
30,135
22,315
8,000
8,000
8,000
3541
X-26 Tasers (31 needed at $1,300 each)
8,000
8,000
5,200
6,500
14,300
3542
Scout alarm system
135,000
135,000
3545
Handgun / rifle replacement
31,300
21,410
47,938
47,650
16,000
78,501
96,157
3546
Portable radios ($2,960 each)
17,400
17,400
-4,794
14,800
14,800
-7,850
-9,616
5347
Bullet-proof vests
34,460
20,000
10,000
3548
Tactical vests ($2,400 each)
4,800
7,200
7,200
3549
Auto theft prevention equipment
30,135
30,135 35,403
200
15,000
15,000
15,000
15,000
Operating Transfer from General Fund
Gas masks
128,200
132,046
136,007
2,700
144,290
148,619
Total
,d Expenditures -Over / Under Funding Sources
Remodel basement
376,5051
9,770_
184,264
-155,088
40,000
193,892
214,502
229,941
250,160
-2,808 -44,898
Evidence manager system
64,160
2,400
Total
324,335
366,7351 339,3521
1 182,6001
196,700
259,400
172,600
186,000
Budget
Funding Sources
Federal grant - bullet-proof vests
2,200
State grant - bullet-proof vests
_
State grant - auto theft prevention
30,135
30,135
22,315
200
Local Govt. grants
Issuer fee on conduit debt
135,000
135,000
135,000
Interest Income
31,300
31,300
21,410
47,938
47,650
63,572
78,501
96,157
Interest Income - 10% to Fund Balance
-3,130
-3,130
-4,794
-4,765
-6,357
-7,850
-9,616
Reimbursements - insurance
34,460
Donations
_
Sale of Property
15,000
20,540
5,539
15,000
15,000
15,000
15,000
15,000
Operating Transfer from General Fund
128,2001
128,200
132,046
136,007
140,088
144,290
148,619
Total
,d Expenditures -Over / Under Funding Sources
336,5051
12,170
376,5051
9,770_
184,264
-155,088
190,390
7,790
193,892
214,502
229,941
250,160
-2,808 -44,898
57,341
64,160
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name:
2015 Police (Unmarked car replacement) 002
Department:
POLICE
Estimated Cost:
$30,000
Funding Source:
PERF
Year to be Purchased: 2014
Description:
Replace 2008 Chevrolet Impala #209 (unmarked car)
Justification:
We anticipate that this vehicle will have over 95,000 miles at the time of replacement. We
plan to replace it in early 2015 in accordance with our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the current radio equipment will
be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name:
2015 Police (Patrol car replacement) 003
Department:
POLICE
Estimated Cost:
$45,000
Funding Source:
PERF
Year to be Purchased: 2015
Description:
Replace 2012 Ford Police Utility #210 (marked CSO car).
Justification:
This vehicle has experienced heavy use and will have approximately 80,000 miles when it is
replaced. We anticipate that it will be in need of replacement during 2015 in accordance with
our replacement schedule.
Operational Impact / Other - staff, supplies or contractual:
The vehicle will be purchased under the state contract.
List any item to be replaced by this purchase, explain how it will be disposed of:
The vehicle will be sold at the Hennepin County auction and the current in squad equipment
will be installed in the new vehicle.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name: 2015 Police (Mobile Radio Replacement) 005
Department: POLICE
Estimated Cost: $15,000
Funding Source: PERF
Year to be Purchased: 2015
Description:
Replace three mobile radios.
Justification:
We have been informed by Hennepin Radio that our current 800 mhz radios have reached the
normal life expectancy in 2011.
Operational Impact / Other - staff, supplies or contractual:
The desire would be to replace the mobile radios as we build new vehicles over the next
several years. Also, the current mobile radios will not be supported by Hennepin County
Dispatch.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would follow the disposal procedures outlined by Hennepin Radio at the time of
replacement.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name: 2015 Police (Mobile data computers) 006
Department: POLICE
Estimated Cost: $12,000
Funding Source: PERF
Year to be Purchased: 2015
Description:
Replace two mobile data computer (MDC) - $6,000 each - in squad cars.
Justification:
Two of the existing mobile data computers will have reached the normal life expectancy in
2015. It is most efficient if the new MDCs are purchased and installed at the same time that
new squad cars are put into service.
Operational Impact / Other - staff, supplies or contractual:
The desire would be to replace the MDCs as we build new vehicles over the next several
years.
List any item to be replaced by this purchase, explain how it will be disposed of.
Old MDCs have little value. These may be saved for parts to keep similar old MDCs in
service until the squads they are in come up for replacement.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2018
Project Name:
2015 Mobile Radar/Lidar Equipment 007
Department:
POLICE
Estimated Cost:
$8,600
Funding Source:
PERF
Year to be Purchased: 2015
Description:
Replace two mobile radars.
Justification:
We have been informed by Stalker (manufacturer of the radar units) that our current radar
units have reached their normal life expectancy.
Operational Impact / Other - staff, supplies or contractual:
It is necessary to replace all radar units over the next several years.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would advertise the old radar units on the League of Minnesota Cities website.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is anew item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name:
2015 Defibrillator Units 008
Department:
POLICE
Estimated Cost:
$8,000
Funding Source: PERF
Year to be Purchased: 2015
Description:
Replace four defibrillator units that have reached their ten year life cycle.
Justification:
Four of the existing defibrillator units will have reached their ten year life cycle.
Operational Impact / Other - staff, supplies or contractual:
It is necessary to replace the current defibrillator units over the next several years.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would advertise/post the in -squad videos on the League of Minnesota Cities website.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name: 2015 X-26 Tasers 009
Department: POLICE
Estimated Cost: $5,200 ($1,300 each)
Funding Source: PERF
Year to be Purchased: 2015
Description:
Replace 4 tasers that are out of date.
Justification:
The taser manufacturer will no longer carry the parts for the current taser and it will no longer
be produced.
Operational Impact / Other - staff, supplies or contractual:
It is necessary to replace the current tasers over the next several years.
List any item to be replaced by this purchase, explain how it will be disposed of:
We would advertise/post the tasers on the League of Minnesota Cities website.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
im
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name:
2015 Bullet -Proof Vests 010
Department:
POLICE
Estimated Cost:
$20,000 ($1,000 per vest)
Funding Source:
PERF
Year to be Purchased: 2015
Description:
Replace 20 bullet proof vests that have reach their warranty of five years.
Justification:
We no longer receive as much grant funding for bullet proof vests and their normal life
expectancy is five years.
Operational Impact / Other - staff, supplies or contractual:
It is necessary to replace all bullet proof vests over the next two years because of they are
expired.
List any item to be replaced by this purchase, explain how it will be disposed of:
Old bullet proof vests have little value. We will explore the option of donating the tactical
vests to the military.
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
CAPITAL IMPROVEMENT JUSTIFICATION FORM
2015-2019
Project Name:
Police (Patrol car replacement) 011
Department:
POLICE
Estimated Cost:
$40,000
Funding Source:
PERF
Year to be Purchased: 2015
Description:
Remodel existing basement in the police department. Which includes the squad room,
reserve office, locker rooms, and lunch room.
Justification:
Due to water damage and excessive wear and tear over the last several years, the basement is
in desperate need of remodeling. Mold is growing is some areas.
Operational Impact / Other - staff, supplies or contractual:
We have received bids on the project and would use a contractor for the remodel.
List any item to be replaced by this purchase, explain how it will be disposed of.
Any items that will be removed from the existing space will be sold at auction or
propertyroom.com
For equipment, the description should specify if it is a new item or replaces an existing
item. You should cover how the item fits into the replacement schedule for equipment.
For construction projects, the description should specify if it is a new item or replaces an
existing item and if the work will be done by city staff or contracted out. You should
cover how the item fits into the replacement schedule for structures and improvements.
12
Fire Equipment Revolving (FERF) Fund
This fund provides the City of Crystal's share of the cost of West Metro Fire &
Rescue District's (WMFRD) replacement of vehicles. Four fire engines were
replaced in 2011.
The current balance of $638,000 is sufficient to handle Crystal's share of any
vehicle purchases for the foreseeable future. No additional transfers from the
General Fund are scheduled. Transfer may need to resume at some point in the
future when the next purchase of major apparatus comes up.