2014.02.18 Work Session Packet (1st)4141 Douglas Drive North • Crystal, Minnesota 55422-1696
CITY of Tel: (763) 531-1000 • Fax: (763) 531-1188 • www.crystalmn.gov
CRYSTAL
Posted: February 13, 2014
CRYSTAL CITY COUNCIL
FIRST WORK SESSION AGENDA
Tuesday, February 18, 2014
6:30 p.m.
Conference Room A
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the first work session of the Crystal City Council was held at p.m. on
Tuesday, February 18, 2014 in Conference Room A located at 4141 Douglas Drive, Crystal,
Minnesota.
I. Attendance
Council members Staff
Selton
Norris
Adams Therres
Budziszewski Norton
Deshler Revering
Hoffmann Serres
Libby
Peak
II. Agenda
The purpose of the first work session is to discuss the following agenda items:
■ Contributions to local food shelves in March
■ Contribution to Community Mediation Services
III. Adjournment
The work session adjourned at p.m.
Auxiliary aids are available upon request to individuals with disabilities by calling the City Clerk at (763)
531-1145 at least 96 hours in advance. TTY users may call Minnesota Relay at 711 or 1-800-627-3529.
Memorandum
C
-Al.
DATE: February 11, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager.C�'� "
SUBJECT: Funding Food Shelves Serving Crystal Residents
Several years ago, the Council adopted Resolution #2008-56, a policy regarding use of
charitable gambling proceeds. The policy outlines the type of services or organizations
that may receive funds from charitable gambling proceeds and is based on language in
Minnesota Statutes, Section 349.12, Subd. 25. This allowed the Council to provide
funds to local food shelves serving Crystal residents, NEAR and PRISM. In recent
years, the Council has contributed $1,000 to both food shelves and has made these
contributions in March during a state matching grant period.
There are sufficient funds in the charitable gambling proceeds to contribute $1,000 each
to NEAR and PRISM.
The Council should discuss whether to fund NEAR and PRISM for $1,000 each from the
lawful gambling 10% fund in the City Initiative Fund.
Attach:
CITY OF CRYSTAL
RESOLUTION #2008- 56
POLICY REGARDING CHARITABLE GAMBLING PROCEEDS
WHEREAS, the City of Crystal receives a 10% fee from organizations conducting
charitable gambling within the city; and
WHEREAS, undesignated charitable gambling fees are deposited in the City
Initiatives Fund; and
WHEREAS, charitable gambling fees may be used for lawful city purposes as
defined in Minnesota Statutes, Section 349.12, Subd. 25; and
WHEREAS, the City Council determines how charitable gambling fees are spent,
based on State law and this policy.
NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council as follows:
Charitable gambling fees may be used towards services provided to area residents as
long as such services are permitted by the following lawful purposes:
1. Relieving effects of poverty or disability;
2. Festival organizations (501(c)(3) or 501(c)(4) including the Crystal Frolics;
3. Scholarship funds;
4. Activities by an organization that recognize military service to the country,
state or community;
5. Activities and facilities for youth;
6. Expenditures for police, fire and other emergency or public safety related
services or equipment;
7. Nutritional programs, food shelves and congregate dining programs primarily
for persons age 62 or older or disabled;
8. Community arts organizations;
9. Humanitarian service — recognizing volunteerism or philanthropy; or
10. Other lawful purposes designated by the City Council or state statutes.
Approved this 17 day of June , 2008.
ATTEST:
Janet L is, City Clerk
C:\Users\anorris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\14J4XDUB\14th Qtr 2013.)ds]1-17-14
Run Date: 02/11114
City of Crystal
City Initiatives Fund (Fund 240)
YTD Summary As Of December 31, 2013
All expenses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Police Dept. (General Fund).
Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of
each quarter, a review of BU 3724 will be made. If donations were received, any expenses incurred will be reclassified from
the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the
net cost of operating the Neighborhood Outreach Office recorded in the Police Dept.
*" Tax levy dollars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year
(if any). Such allocation would be made at the end of July and December, to coincide with receipt of tax settlements from
Hennepin County. If donations are sufficient to cover expenses, no allocation will be made.
(+) (-)
(+/-)
(_)
JDE
Balance
Disburse- Interfund
Balance
BU
Description
01/01/13
Receipts
ments Transfers
12/31/13
3707
Admin - Airport Open House
7,681.81
3,850.00
4,366.47
7,165.34
3704
Admin - "Beyond the Yellow Ribbon" Prog
0.00
3,308.00
3,308.00
0.00
3709
Admin - Lawful Gambling 10% "Fund"
3,794.65
1,150.00
3,000.00
1,944.65
3719
Police - Canine Unit
25,356.93
4,535.00
18,100.32
11,791.61
3721
Police - Citizen On Patrol Program
603.00
603.00
3722
Police - Chaplain's Fund
362.60
100.00
462.60
3724
Police - Neighborhood Outreach Office
0.00
0.00 "
3726
Police - DARE
(0.00)
2,731.04
2,731.04
(0.00) "
3729
Police - Explorer's Program
3,597.85
4,916.64
5,478.45
3,036.04
3738
Police - Reserve
2,137.41
500.00
2,637.41
3750
Parks - In General
3,924.72
1,000.00
1,047.38
3,877.34
3753
Parks - Becker Park Rewards
659.04
659.04
3770
Recreation - In General
7,217.16
2,800.00
659.13
9,358.03
3773
Recreation - Activity Assistance
5,253.16
3,472.00
3,573.20
5,151.96
3776
Recreation - Becker Arts & Ent.
6,611.38
500.00
6,111.38
3782
Recreation - Safety Camp
2,139.38
578.95
1,560.43
0240
Unencumbered
4,689.95
4,689.95
74,029.04
59,048.78
28,362.68
43,342.94 0.00
All expenses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Police Dept. (General Fund).
Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of
each quarter, a review of BU 3724 will be made. If donations were received, any expenses incurred will be reclassified from
the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the
net cost of operating the Neighborhood Outreach Office recorded in the Police Dept.
*" Tax levy dollars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year
(if any). Such allocation would be made at the end of July and December, to coincide with receipt of tax settlements from
Hennepin County. If donations are sufficient to cover expenses, no allocation will be made.
Memorandum
CITY of
CRYSTAL
DATE: February 11, 2014
TO: Mayor and City Council
FROM: Anne Norris, City Manager a,.(
SUBJECT: Request for Funding Community Mediation Services
Several years ago, the Council adopted Resolution #2008-56, a policy regarding use of
charitable gambling proceeds. The policy outlines the type of services or organizations
that may receive funds from charitable gambling proceeds and is based on language in
Minnesota Statutes, Section 349.12, Subd. 25. This allowed the Council to provide funds
to local food shelves serving Crystal residents and Community Mediation Services. In
2009, 2010, and 2011, the Council approved funding of $1,000, and in 2012, $1,100, to
Community Mediation Services (CMS).
Recently I received the attached invoice (dated April 2013) from CMS requesting $2,000 in
2013. The 2013 caseload included 27 cases involving 46 residents of Crystal. Chief
Revering confirms the Police Department referred 27 cases in 2013 and 34 cases in 2012
to CMS. In addition to mediation services, CMS provides training to Crystal apartment
managers and property owners through Crime Free Housing. CMS also serves as a
resource to the Robbinsdale School District and Hennepin County's Juvenile Advisory
Council.
Other cities supporting Community Mediation Services include:
Brooklyn Center
Minnetonka
Brooklyn Park
Mound
Corcoran
New Hope
Golden Valley
Plymouth
Hopkins
Robbinsdale
Maple Grove
St. Louis Park
Community Mediation Services, Inc., is a 501(c)(3) organization and as such, is qualified
to receive charitable gambling proceeds so the Council could use some of its lawful
gambling 10% fund in City Initiative Fund for this request. There are funds in the City
Initiatives Fund for this request (see attached fund balance as of December 31).
The Council should discuss whether to continue to fund Community Mediation Services
and if so, in what amount, from the City Initiatives Fund.
Community Mediation & Restorative Services
9220 Bass Lake Road, Ste 270
New Hope MN 55428
BILL TO:
Crystal
Invoice
DATE INVOICE #
04/08/13 408
P.O. NUMBER
TERMS
PROJECT
QUANTITY
DESCRIPTION
RATE
AMOUNT
Mediation Services
2,000.00
2,000.00
TOTAL $2,000.00
CITY OF CRYSTAL
RESOLUTION #2008- 56
POLICY REGARDING CHARITABLE GAMBLING PROCEEDS
WHEREAS, the City of Crystal receives a 10% fee from organizations conducting
charitable gambling within the city; and
WHEREAS, undesignated charitable gambling fees are deposited in the City
Initiatives Fund; and
WHEREAS, charitable gambling fees may be used for lawful city purposes as
defined in Minnesota Statutes, Section 349.12, Subd. 25; and
WHEREAS, the City Council determines how charitable gambling fees are spent,
based on State law and this policy.
NOW, THEREFORE, BE IT RESOLVED by the Crystal City Council as follows:
Charitable gambling fees may be used towards services provided to area residents as
long as such services are permitted by the following lawful purposes:
1. Relieving effects of poverty or disability;
2. Festival organizations (501(c)(3) or 501(c)(4) including the Crystal Frolics;
3. Scholarship funds;
4. Activities by an organization that recognize military service to the country,
state or community;
5. Activities and facilities for youth;
6. Expenditures for police, fire and other emergency or public safety related
services or equipment;
7. Nutritional programs, food shelves and congregate dining programs primarily
for persons age 62 or older or disabled;
8. Community arts organizations;
9. Humanitarian service — recognizing volunteerism or philanthropy; or
10. Other lawful purposes designated by the City Council or state statutes.
Approved this 17 day of June , 2008.
ATTEST:
Janet LOvis, City Clerk
I��
i 'Vo
:•Mayor
C:\Users\anorris\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\14J4XDUB\[4th Qtr 2013.x1s]1-17-14
Run Date: 02/11/14
City of Crystal
City Initiatives Fund (Fund 240)
YTD Summary As Of December 31, 2013
" All expenses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Police Dept. (General Fund).
Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of
each quarter, a review of BU 3724 will be made. If donations were received, any expenses incurred will be reclassified from
the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the
net cost of operating the Neighborhood Outreach Office recorded in the Police Dept.
Tax levy dollars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year
(if any). Such allocation would be made at the end of July and December, to coincide with receipt of tax settlements from
Hennepin County. If donations are sufficient to cover expenses, no allocation will be made.
(+) (-)
(+/-)
(_)
JDE
Balance
Disburse- Interfund
Balance
BU
Description
01/01/13
Receipts
ments Transfers
12/31/13
3707
Admin - Airport Open House
7,681.81
3,850.00
4,366.47
7,165.34
3704
Admin - "Beyond the Yellow Ribbon" Prog
0.00
3,308.00
3,308.00
0.00
3709
Admin - Lawful Gambling 10% "Fund"
3,794.65
1,150.00
3,000.00
1,944.65
3719
Police - Canine Unit
25,356.93
4,535.00
18,100.32
11,791.61
3721
Police - Citizen On Patrol Program
603.00
603.00
3722
Police - Chaplain's Fund
362.60
100.00
462.60
3724
Police - Neighborhood Outreach Office
0.00
0.00 "
3726
Police - DARE
(0.00)
2,731.04
2,731.04
(0.00) *"
3729
Police - Explorer's Program
3,597.85
4,916.64
5,478.45
3,036.04
3738
Police - Reserve
2,137.41
500.00
2,637.41
3750
Parks- In General
3,924.72
1,000.00
1,047.38
3,877.34
3753
Parks - Becker Park Rewards
659.04
659.04
3770
Recreation - In General
7,217.16
2,800.00
659.13
9,358.03
3773
Recreation - Activity Assistance
5,253.16
3,472.00
3,573.20
5,151.96
3776
Recreation - Becker Arts & Ent.
6,611.38
500.00
6,111.38
3782
Recreation - Safety Camp
2,139.38
578.95
1,560.43
0240
Unencumbered
4,689.95
4,689.95
74,029.04
59,048.78
28,362.68
43,342.94 0.00
" All expenses are initially coded to 0018.6883 - the Neighborhood Outreach Office line item in the Police Dept. (General Fund).
Donations will be coded to BU 3724 - the Neighborhood Outreach Office line item in the City Initiatives Fund . At the end of
each quarter, a review of BU 3724 will be made. If donations were received, any expenses incurred will be reclassified from
the Police Dept. to the City Initiatives Fund to bring the Neighborhood Outreach office line item to zero. This keeps the
net cost of operating the Neighborhood Outreach Office recorded in the Police Dept.
Tax levy dollars may be allocated to the DARE program from the General Fund, up to the amount budgeted for the year
(if any). Such allocation would be made at the end of July and December, to coincide with receipt of tax settlements from
Hennepin County. If donations are sufficient to cover expenses, no allocation will be made.